Project & Operations Coordinator
8 days ago
Bristol
Job description Company Overview We are an ISO9001-certified product design consultancy working across electronic and software disciplines to deliver innovative solutions that meet our clients’ needs. Integration and understanding across these domains is central to how we work and a key driver of our success. Our team has deep expertise in high-speed digital electronics, analogue design and power electronics, together with embedded firmware, microprocessor software, digital signal processing and FPGA-based system integration. Why Join Us? You’ll be part of a highly skilled and collaborative team supporting the delivery of innovative engineering projects across multiple market sectors. Our work is varied, fast-paced and genuinely interesting — no two projects are the same. This role offers the opportunity to work closely with engineers, project leaders and company leadership, giving you visibility across the full product development lifecycle. You’ll play a key part in ensuring projects are well-planned, properly tracked, and operationally supported. We offer a supportive environment, opportunities to broaden your skillset, and clear progression pathways into senior coordination or project management roles as the business continues to grow. Role Due to the growth of the business, we are now seeking a Project & Operations Coordinator to become part of our team based at the Bristol & Bath Science Park. This is a hybrid coordination role spanning project planning support, resource tracking, commercial reporting, and office operations. You will work closely with our engineering and leadership teams to ensure projects are effectively scheduled, monitored and supported — while also helping maintain the smooth day-to-day running of the business. This role is ideally suited to someone who is highly organised, proactive, and keen to develop within a technology and engineering environment. Key Responsibilities Project Planning & Schedule Management • Maintain project plans and schedules across multiple programmes, • Track progress against milestones and highlight risks or delays, • Support resource planning and allocation across engineering teams, • Produce project tracking reports and status updates Commercial & Reporting Support • Coordinate customer invoicing processes, • Track project hours and ensure timesheets are completed, • Support utilisation and revenue reporting, • Assist with sales and marketing performance tracking Customer Enquiry & Bid Coordination • Track all incoming customer enquiries and opportunities, • Ensure each enquiry is assigned to an appropriate director for bid ownership, • Monitor bid progress and follow up internally on timelines, • Provide customers with updates on proposal status and expected submission dates, • Maintain enquiry and bid tracking systems. Marketing & Lead Tracking • Monitor Google Ads performance and lead generation activity, • Track enquiry sources and campaign effectiveness, • Produce monthly marketing performance reports, • Support the continuous improvement of marketing tracking processes Operations & Office Coordination • Organise company events (e.g. Christmas parties, team socials), • Coordinate new employee onboarding and inductions, • Support general office administration and operations Logistics • Manage shipping, postage, and delivery coordination, • Support the movement of hardware between customers, suppliers, and company sites Qualifications: Candidates should ideally have: • A degree, HND, or equivalent qualification in business, management, or a related discipline, OR relevant experience in a coordination, operations, or administrative role., • Be computer literate and confident using Microsoft Office applications, particularly Excel, Word, and Outlook., • Experience using Microsoft Project or similar project planning/scheduling tools. Graduate applicants with strong organisational skills are also encouraged to apply. Please note: We are unable to offer visa sponsorship for this role. Applicants must have the right to work in the UK. Application: • Salary: £28,000 - £35,000 (Depending on experience), • Pension Contribution: Matched pension contribution up to 7% of salary, • Annual Leave: 25 days + Bank Holidays, • Flexible Hours: 10:00 – 16:00 core hours (In office 40-hour working week), • Both full-time and part-time (minimum 3 days/week equivalent) applications are welcome (salary pro rata)., • Private Healthcare, • The role is based at the Bristol & Bath Science Park, which offers an on-site canteen, free parking, and strong public transport connections Agencies: We do not accept unsolicited introductions for any of our vacancies. Any CV sent without our express written approval will not form the basis of a contract between us and will not be considered a valid introduction of any candidate.
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