Accounting Associate
hace 18 días
Evansville
Job Description About Us We’re a boutique CPA firm serving closely held businesses and families. Our team moves fast, collaborates closely, and value people who take ownership, stay organized, and keep clients delighted. What You’ll Do Accounting & Bookkeeping (Primary – Client Driven) • QuickBooks Desktop & QuickBooks Online: import/post monthly bank & credit card transactions; monthly reconciliations., • After-the-fact write-ups: enter GL activity for clients with manual books; tie-outs and cleanup work., • Payroll: run client payroll in ADP Run (setups, processing, basic troubleshooting)., • Tax admin: sort/prep 1040 source documents; scan/index to SurePrep Binder., • Return assembly: prepare e-file or paper packages for 1040, 1065, 1120S/1120, 990, and 1041 (federal & state). Our Firm Bookkeeping & Cash Management • Monthly Accounting in QuickBooks: import/post monthly bank & credit card transactions; monthly reconciliations., • Bank deposits: verify mobile deposits; track merchant batches (ACH/credit card)., • Cash cycle support: record and apply bank deposits and ACH draft payments from customers; maintain AR/AP; prepare recurring invoices; monitor vendor auto-pays, • Provide a monthly accounting packet for partner review. Office Administration (Secondary) • Reception & client care: greet visitors, answer phones, manage intake., • E-file signatures: collect, track acknowledgments, and finalize deliverables., • Billing & vendor management: recurring billing, A/R follow-up, A/P scheduling and vendor auto-pays, order supplies., • Team support: request data from clients; calendar; support CPAs; organize files., • Light facilities: trash duty every other week; daily/weekly kitchen check—load/unload dishwasher. Tools You’ll Use Here • Accounting/Tax: UltraTax, QuickBooks Desktop, QuickBooks Online, ADP Run, • Workflows/Billing/Tax Resolution: Mango Billing, SurePrep, Tax Dome, • Productivity: Microsoft Excel, Word, Outlook, Adobe Acrobat, • AI: ChatGPT for drafting, checklists, and efficiency What Makes You a Great Fit • 2+ years in bookkeeping/accounting assistant roles (public accounting a plus)., • Strong reconciliations; experience with QB Desktop & QBO; after-the-fact write-ups., • Payroll exposure (ADP Run preferred)., • Organized, self-motivated, and comfortable working independently and in a small team., • Fast-paced multitasker with excellent attention to detail and follow-through., • Professional client communication (phone, email, in-person)., • Willing to pitch in on light office tasks (supplies, kitchen, trash on the off week). Nice-to-Haves • UltraTax, SurePrep, Mango Billing, Tax Dome, • Prior CPA firm experience and familiarity with multiple return types., • Comfort using ChatGPT to speed up routine tasks. Schedule, Pay & Benefits • Schedule: Full-time, standard business hours (busy season flexibility appreciated)., • Compensation: Competitive and commensurate with experience., • Benefits: PTO/holidays and standard small-firm perks (details discussed during interviews). How to Apply Provide your résumé (PDF), a brief cover note, and pay expectations. Equal Opportunity & Confidentiality We welcome applicants from all backgrounds. All candidate information is kept confidential.