Senior/Chief Paralegal
3 days ago
White Plains
Job Description Law firm specializing in Employment law seeking a Chief Paralegal to join their team! Professional experience: • 3+ years of litigation paralegal experience, ideally in employment law, • Prior supervisory or team leadership experience strongly preferred, • Strong understanding of litigation procedures, court rules, and e-discovery, • Experience with legal billing, invoicing, and case expense tracking, • Familiarity with CLE tracking and compliance preferred, • Excellent organizational, leadership, and communication skills, • Ability to manage multiple priorities in a fast-paced environment, • Proficiency with legal case management and billing systems, • Bachelor’s degree in the legal field highly preferred Team Leadership & Management: • Supervise, mentor and evaluate paralegals, law clerks, and assistants, • Oversee daily team operations to ensure timely, accurate and compliant case support, • Assist in recruitment, interviewing, hiring, and onboarding new staff, • Conduct performance evaluations and support ongoing training and development, • Lead team meetings to align priorities and resolve workflow issues, • Develop documents and maintain internal workflows, templates and best practices, • Serve as primary liaison between paralegal staff, attorneys, and firm leadership Litigation & Case Management: • Coordinate and conduct new client orientation appointments., • Oversee all stages of case intake, assignment, and client onboarding, • Manage case calendars, deadlines, and court procedural compliance, • Draft, review, and oversee preparation of legal documents, including:, • Complaints, • Discovery requests and responses, • Subpoenas, • Deposition summaries, • Pretrial motions, • Assist attorneys with depositions, mediations, and trial preparation, • Coordinate e-discovery, document production, privilege review, and redactions, • Maintain and optimize case management systems and tracking tools, • Ensure compliance with federal, state, and administrative agency rules (EEOC, DOL, MCAD, etc.), • Conduct and review client intake interviews and prepare summaries for attorney review, • Maintain confidential client files and ensure strict adherence to privacy standards, • Provide professional and empathetic client communication support throughout litigation, • Assist in mediation and settlement preparation, including exhibits and client declarations Financial, Billing & Administrative Oversight: • Monitor and review firm and case-related invoices for accuracy and compliance, • Coordinate approval and processing of vendor payments and litigation expenses, • Track and update case expenses across all matters, • Reconcile litigation costs and assist with budgeting and financial forecasting, • Coordinate with attorneys on time entry compliance, review of billing narratives, and corrections, • Assist in client billing processes and ensure accurate and timely invoices, • Track attorney CLE (Continuing Legal Education) requirements, deadlines, and compliance records, • Maintain organized records of firm expenses, reimbursements, and case cost allocations Strategic Operations: • Report directly to the COO on staffing, operations, and performance metrics, • Collaborate with leadership to optimize workflows and resource allocation, • Participate in strategic planning to improve efficiency and case outcomes, • Identify opportunities for automation and legal technology improvements, • Support departmental budgeting and forecasting initiatives Quality Control: • Review all paralegal and law clerk work for accuracy and compliance Ensure adherence to ethical, procedural, and confidentiality standards, • Stay current on employment law developments and litigation best practices, • Develop and maintain training programs and reference materials, • Oversee document retention policies and secure data management practices