Administrative Assistant
2 days ago
Miami
Job DescriptionJob Overview The Administrative Assistant supports the operational and organizational needs of the Praise & Worship Department by ensuring effective coordination of schedules, communications, and resources. This role provides reliable day-to-day administrative and logistical support to the Praise & Worship Manager, helping maintain smooth execution of services, rehearsals, and special events. The ideal candidate is detail-oriented, proactive, and able to anticipate needs in a fast-paced ministry environment, particularly during times when leadership is actively serving in worship. This position plays a key role in maintaining structure, clear communication, and operational excellence across the department and the altar. Essential Duties and Responsibilities * Manage the Praise & Worship Managers calendar, including scheduling appointments and coordinating meetings • Prepare meeting agendas, record minutes, and track action items and follow-ups, • Maintain accurate and organized department records, contracts, files, and documentation, • Oversee and maintain digital systems (e.g., Planning Center, shared drives, music libraries), ensuring accuracy and accessibility, • Provide administrative and logistical support for weekly services, rehearsals, conferences, recordings, and special events, • Coordinate cross-functional logistics with Production, Missions, and Church Administration to ensure seamless execution, • Support worship leadership during services and rehearsals by ensuring all administrative and operational needs are met, • Provide administrative support for album production or recording sessions, as needed, • Draft and distribute professional emails, memos, and internal communications, • Ensure clarity, accuracy, and timely follow-through on departmental instructions and updates, • Maintain and track inventory of instruments, equipment, and supplies; coordinate repairs and maintenance as needed, • Maintain an organized, functional, and professional worship office environment, • Assist with Planning Center (PCO) updates, including service details, team scheduling, and lyrics management, • Anticipate and proactively support the needs of the Praise & Worship Manager to ensure uninterrupted ministry flow, • Other duties may be assigned Highly organized with strong attention to detail • Strong time management and ability to prioritize tasks, • Ability to handle multiple tasks in a fast-paced environment, • Excellent verbal and written communication skills, • Team-oriented with strong interpersonal skills, • Self-motivated team player with excellent problem solving skills and proven dependability, • Adaptability and Flexibility, • Highly proficient in Microsoft Office, MondayOS, Google applications and other relevant software's, • Fully bilingual (English & Spanish) Education and/or Experience Requirements * High school diploma required; associates or bachelors degree in Business, Administration, or related field preferred • 2 years of administrative, office, or customer service experience (church or volunteer experience acceptable) Spiritual Qualifications • Uncompromised commitment to KJMs vision, values, core beliefs and statement of faith., • Agree to be an active participant in King Jesus International Ministry., • Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the Scriptures., • Understand that in this role, they are a critical part of KJMs mission to bring the supernatural power of God to this generation, and that part of their responsibilities as a church employee includes being considered a spiritual leader in the church. Equal Employment Opportunity King Jesus Ministry is an equal opportunity employer. Our policy is to treat every employee with dignity and respect. In accordance with federal, state, and local laws, we recruit, hire, promote, and evaluate all personnel without regard to race, color, sex, marital status, age, national origin, veteran status, or disability, except where such characteristics is an appropriate bonafide occupational qualification. As a Ministry, ERJ takes full advantage of the exemption for Title VII religious discriminations afforded religious organizations. In doing so, ERJ reserves all rights allowed by law to base employment action on the grounds of religious beliefs and doctrine. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. • We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.