Data Entry/Clerical Assistant (Temporary)
15 days ago
Miami
Job Description Position Summary: Provide comprehensive and strategic planning, development, administrative decision-making, and implementation of the Adult Day Service program according to the policies and procedures adopted by the Governing Board of Directors. Duties and Responsibilities: Responsibilities: • Enter data into computer databases for effective record keeping:, • Record client’s attendance accurately in designated database., • Enter clients’ data into CADCare, CIRTS or spreadsheets as appropriate., • Follow software techniques and procedures to enter data in a timely manner., • Review, correct, change or delete entered information to ensure accuracy., • Confer with supervisor regarding incomplete or incorrect information., • Verify entered information by reviewing, correcting, deleting, or reentering data., • Maintain client’s confidentiality by keeping information secured and confidential., • Periodically generate reports from the various databases as requested or for internal monitoring., • Record and maintain accurate information on transportation utilization;, • Issue transportation vouchers for eligible clients., • Record all STS transportation transactions accurately., • Collect and file monthly mileage from Miami drivers and Hialeah center., • Maintain Van’s gasoline and mileage records., • Complete transportation attendance reports as required., • Assist in the management of the Adult Care Food Program;, • Collect adult care food program applications., • File point of service meals count., • Prepare weekly meal order based on weekly attendance., • Send weekly meal order to the caterer accurately and on a timely basis., • Review caterer’s meal invoices for accuracy comparing to the meal delivery slips, • Check and compares meals’ delivery slips, orders, and invoices for accuracy and completeness., • Maintains accurate records of meals ordered, received, served and invoiced., • Assist with external and internal communication;, • Answer, direct and make phone calls in a polite and helpful manner., • Check and distribute all internal correspondence., • Assist in preparing all external correspondence including labeling envelopes or documents., • Contact families of absent participants and maintain record of such phone calls., • Assist in organizing and coordinating support group meetings., • Record keeping, • Sort, file and maintain alphabetical, numerical, and subject filing systems on clients’ files and other documents for program operation., • Organize new clients’ files and prepare new client’s intake packets., • Assist with file review., • Request Service Authorizations from the various insurance., • Maintain accurate and updated records of Service Authorizations., • Scan service authorizations., • Provide office support to social workers, nurses, activities director and management, • Photocopy, scan and fax as needed, • Maintain inventory of office supplies and prepare monthly orders., • Support and cover the reception desk as needed, • Keep office area neat and tidy, • Maintain a high level of confidentiality., • High school diploma or GED with clerical experience., • knowledge of relevant software applications including MS Office, • proficient in use of email and internet, accurate keyboard skills., • Time management skills and the ability to prioritize and organize work., • Data management with attention to detail and accuracy, • Excellent communication skills - verbal and written, • problem-solving, adaptability, team work and customer service orientation, • Ensure the safety of all staff, volunteers, visitors and individuals receiving services at Easter Seals., • Act in compliance with Medical and Non-Medical Emergency Procedures., • Assist individuals in evacuating building during emergency situations to include but not limited to: fire drills and external disaster drills. Specific duties to be assigned by immediate supervisor., • Assume assigned responsibility for non-clinical duties during disaster and/or drills including but not limited to safety of files/office areas, closure of doors.