Administrative Assistant / Bookkeeping
hace 7 días
Dallas
Job DescriptionPosition Title: Front Desk & Administrative Assistant (Property Management)Company: RDE Capital Group LLC / RDE Maintenance ServicesReports To: Company Accountant & HR ManagerLocation: Dallas–Fort Worth Type: Full Time Position OverviewRDE Capital Group, LLC, a leading commercial real estate brokerage based in Dallas, is seeking a motivated, detail-oriented Administrative Assistant / Bookkeeping to join our dynamic team. This entry-level role serves as the first point of contact for the office while providing hands-on exposure to property management, real estate operations, and administrative support.This role is structured to support leadership and operational teams, including the President, Office Manager, Operations Manager, Accountant, and Portfolio Managers, offering cross-functional exposure and growth opportunities.The role is ideal for an organized, reliable individual interested in building a long-term career in commercial real estate or property management. It is intentionally designed as a career path, with high performers eligible to advance into Property Management Assistant, Accounting Support, or Portfolio Manager roles within 6–12 months. Key Responsibilities1. Front Desk & Administrative Support • Greet residents, property owners, vendors, and guests in a professional and welcoming manner, • Answer and route phone calls and emails accurately and efficiently, • Maintain a clean, organized, and professional front office and common areas, • Manage meeting room scheduling, calendars, and coordination, • Set up, reset, and maintain meeting rooms to ensure readiness, • Provide general administrative and data entry support2. Mail & Document Handling, • Receive, sort, log, and distribute incoming mail and packages, • Manage outgoing mail, including certified and time-sensitive documents, • Route rent checks, legal notices and correspondence accurately3. Accounts Payable & Receivable (Training Provided), • Assist with accounts payable and receivable tasks, • Enter and post payments using company systems, • Process vendor invoices and maintain organized financial records, • Perform daily bookkeeping tasks, including tracking transactions, reconciling records, and supporting basic accounting functions.4. Bank Deposits, • Prepare and process daily bank deposits accurately and on time, • Verify payments and maintain deposit logs, • Notify management of discrepancies following established procedures5. Property Management Exposure, • Assist property managers with utility setup, work orders, follow-ups, and documentation, • Communicate with residents and vendors regarding routine requests, • Learn day-to-day property management systems and processesQualifications Required, • High school diploma or GED required; interest in continuing education or professional development strongly encouraged, • Bilingual in English and Spanish (written and verbal) required, • Detail-oriented, organized, and reliable, • Professional communication skills in person, over the phone, and via email, • Comfortable handling confidential and sensitive information, • Willingness to learn accounting and property management processes, • Proficient in Microsoft Office and general computer applications., • Ability to manage multiple tasks in a structured, fast-paced environment, • Prior office, administrative, or customer service experience is a plus, • Experience with property management software such as AppFolio is a plusBenefits, • Health care coverage, • Paid time off (PTO), • Observance of federal holidays, • 401(k) retirement plan., • Professional development support, including assistance for employees interested in obtaining a real estate license, • Opportunities for mentorship, cross-functional exposure, and career advancement