Executive Assistant
25 days ago
Los Angeles
Job Description The Executive Assistant is essential to ensure smooth day-to-day operations and administrative support. You will be a thorough and detail-oriented multitasker with a passion for creative, entrepreneurial environments. What You Can Expect To Do • Coordinate and facilitate communications between various leaders and departments, • Prepare meeting agendas, attend meetings, take notes, and prepare follow-up lists, • Review and proofread presentations, memos, legal documents, and reports, and respond in a timely manner, • Work with Co-Founder/Principal to manage top priorities and follow-up items within the company and with third parties, • Prepare documents for execution and coordinate distribution of executed versions to necessary parties, • Maintain calendar, schedules, and appointment reminders; arrange conference calls and in-person appointments, • Arrange travel for individuals or groups for various conferences or meetings, • Liaise with House Manager/Personal Assistant for seamless scheduling, • Serve as the point of contact for all visitors, vendors, packages, and mail, • Function as the liaison with outside suppliers and vendors, ensuring the office is fully stocked with office supplies, equipment, and break room snacks, • Assist with team culture and morale; help with team building activities, happy hours, lunches, service events, and on occasion, parties and retreats, • Coordinate with the building property management team for building requests, • Prepare monthly expense reports, • Interface with external consultants and groups to establish company accounts as needed (printing vendors, etc.), • Welcome visitors and new employees; work with onsite Human Resources to ensure desk set up, new hire swag, conference room space, and help with suite/building/parking access, • Attend meetings as a representative of the company with internal and external partners, • Maintain a high degree of discretion and confidentiality on all privileged, sensitive information, • At least 2 years of relevant administrative experience, plus if experienced with C-level executives, • Interest in real estate, • Demonstrated ability to be proactive, take initiative, anticipate needs of the team, and exercise independent, sound judgment, • Strong attention to detail with a high level of efficiency and accuracy, • Proficiency with Microsoft 365, including Word, Excel, Project, and PowerPoint, is required, • Experience with Concur or a similar expense reporting system, • Self-starter with ability to prioritize and multitask, • Ability to work both independently and as part of a team, • Excellent communication (both verbal and written), • Ability to work well under pressure in time-critical situations and be productive and self-motivated during slow periods, • Ambition, a strong desire to learn, to achieve, to advance your career, • Organizational skills; the ability to manage your time, focus, and communicate with clarity, • A sense of urgency, an internal clock that helps you move with purpose, • Personable; you enjoy engaging with those around you and thrive in a collaborative environment, • Highly organized; with a desire to continuously innovate to make something bigger or better, • Curious and ambitious by nature; a highly motivated person, • A person who values hard work; you ideally learned early on how to get things done when it matters, • An independent self-starter; you don’t wait around too long looking for directions from others, • Highly accountable; you take ownership, follow through, meet deadlines, and care about the quality of your work product, • A world-class communicator, or the desire to become one, • Able to work collaboratively in a small team environment; willingness to “roll up your sleeves” and pitch in when and where necessary Standard Communities is a leading owner, investor, and developer of affordable and middle-income housing. As one of the largest owners of affordable housing in the U.S., we believe housing is a pathway to prosperity. We deliver high-quality, sustainable homes that foster community and offer our 75,000+ residents the opportunity to build brighter futures. With over $6 billion in assets under management and a portfolio of nearly 30,000 units across 200 properties in 22 states + Washington, D.C., our team blends nationwide scale with local expertise. As a Certified B Corporation and California Benefit Corporation, we value high performance, social responsibility, and innovation. Headquartered in Los Angeles and New York, with offices across the country, we’re driven by a shared mission: to transform housing, empower residents, and strengthen communities. We don’t just build housing—we build opportunities. If you’re passionate about real estate, community impact, and professional growth, we’d love to hear from you. At Standard Communities, we value urgency in execution, precision in our work, and empathy in our interactions. These core principles guide us in how we build, collaborate, and grow together. Standard Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.
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