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Join our team as an Event Coordinator and embark on a rewarding professional journey! Based in Soho, NYC, this role offers a hybrid work model, allowing for flexibility and creativity in your approach. Additionally, traveling to various cities across the country will enrich your experience and expand your influence across the region. In New York and Montreal, our team of passionate experts specializes in events, strategic planning, public relations, trade marketing, content creation, influencer marketing, media and digital campaigns, professional training, and shopper marketing activations. Join us and become part of a passionate and driven team where you can grow your talent and make a real difference! ABOUT HOPSCOTCH HOPSCOTCH is an international communications group founded in France, driven by an entrepreneurial vision and the complementary strengths of its talent and expertise. HOPSCOTCH combines a unique range of disciplines with the belief that the true value of a company or organization lies in the strength of its relational capital. With over 1,200 employees, half of whom are based internationally (40 offices across 5 continents), HOPSCOTCH delivers the full spectrum of communication services: influence, events, public relations, brand activations, digital, internal communications, public affairs, and marketing services. Operating in the U.S. and Canadian markets since 1961, HOPSCOTCH supports local and international brands in creating and deploying integrated campaigns that resonate with the cultural realities of the various American markets. WHAT WE OFFER • 401k contribution no matter what you elect to contribute yourself: 5% of your gross annual salary. There is no vesting period, but a 6-month employment eligibility period before it kicks in., • Healthcare covered at 95% with United Healthcare Oxford. This includes vision and dental., • PTO: 15 days, national holidays, 3 personal and 5 sick days., • In addition to the 8 legal holidays in the USA, Hopscotch USA offers its employees 7 additional paid days during which the agency is closed, including a full week between Christmas and New Year's Day., • Summer hours: Summer hours (half days on Fridays) are in effect starting from July 1st, and ending the Friday before Labor Day, the first Monday of September., • Hybrid working model (we currently have 3 mandatory in-office days, including 2 fixed on Wednesday and Thursday and one at your own choice., • The agency offers a Work from Anywhere Week to the whole agency each year, either the week before the Christmas closure or the first week after the New Year when the office reopens., • Bonus eligibility if the agency meets its expectations., • Salary: $55K/y - $60K/y (depending on experience.) CORE RESPONSIBILITIES Event Production Support • Assist in the end-to-end planning and execution of client and internal events, • Coordinate logistics, including venue booking, catering, AV setup, transportation, permits, and materials., • Maintain and update event timelines, budgets, floorplans, and run of show development to ensure smooth operations., • Liaise with suppliers and vendors to confirm availability, negotiate pricing, and monitor delivery timelines., • Prepare event materials such as signage, handouts, and swag/POS., • Packing event material, POS pre and post event., • Liaise with warehouse and shipping suppliers: warehouse logistics /delivery tracking, • Travel around 30-40% of the time onsite to events across the US., • Support on-site event operations, including setup, troubleshooting, coordination, and teardown., • Assist with internal reporting, post-event analysis, and data entry (e.g., feedback surveys, attendance metrics.), • Collaborate with cross-functional teams to ensure alignment., • Invoice process, budget tracking, and reconciliation., • Canva design for small event materials., • Supporting the brief of designers., • Updating progress deck (venue info, floor plan, etc.), • Product sourcing/product scanning and inventory list, purchase tracking., • Provide general administrative support to the Events team. Event Projects Lead Own the full cycle of a select number of events ensuring • Adherence to all agency processes and policies., • An organized and proactive approach., • Clear budget management., • Creative problem solving with proper escalation., • Professionalism and leadership when serving as main point of contact for vendors., • Ability to be client facing on small events projects., • Timely and detailed post-project reporting. General Events Support • Venue research, maintaining resources deck up to date., • External event calendar research and update., • Agency promotion update (uploading photos, videos etc.), • Supplier database/freelance searching and organizing resources and Support case studies. PROFILE Technical skills • 1-2 years of experience in the events industry., • Excellent face-to-face communication skills., • Strong passion for events., • Highly organized and efficient. Time management skills are key as multiple events will be worked on simultaneously., • A problem-solver with the ability to think strategically, anticipate problems before they happen, and efficiently solve them when faced with on-site issues., • Collaborative approach and willing to get hands dirty and work on all required events tasks., • Be decisive and organized., • Interested in being part of a newly created events division in a growing agency., • Good knowledge of the US market and ability to stay attuned to changes and trends in the communications industry., • Negotiation skills (vendors and clients)., • Budget optimization capabilities., • Strong written communication skills., • Ability to build and nurture a professional network and maintain ongoing external relationships., • Knowledge of the food & beverage industry preferred., • Bilingual. English and French preferred.

Korn Ferry is currently retained by a global provider of comprehensive supply chain solutions, helping clients streamline operations through strategic planning, procurement, and logistics support. Our clients’ multidisciplinary teams—are comprised of equipment planners, engineers, builders, and project managers—having collaborated closely with their clients and their consultants to deliver tailored, efficient, and transparent supply chain services for the construction industries. Our client is seeking a National Account Executive to drive growth through their supply chain and procurement solutions. This role is responsible for developing and executing strategic sales initiatives across targeted markets and key accounts. Working in partnership with national sales, operations, and marketing teams, you will help shape the business center’s success by expanding market presence and delivering measurable results. Key Responsibilities • Lead and own sales growth within your region, meeting or exceeding revenue and profitability targets., • Identify, pursue, and close new business opportunities, converting pipeline prospects into long-term clients., • Develop and execute strategic sales plans targeting key industries such as industrial, data centers, healthcare, education, aviation, and others., • Build and nurture executive-level relationships, turning strategic connections into tangible business partnerships., • Collaborate with national and local sales teams to ensure a unified approach to client engagement across enterprise accounts., • Act as a trusted advisor for clients throughout the project lifecycle to ensure satisfaction, repeat business, and long-term loyalty., • Align local business strategies with national sales goals to deliver consistency and sustainable growth., • Partner with supply chain, procurement, and marketing teams to enhance vendor relationships, create targeted campaigns, and generate new leads., • Analyze current sales performance to recommend operational and financial improvements., • Participate in continuous improvement initiatives to standardize and optimize sales processes., • Support recruitment, onboarding, and development of new team members, fostering a high-performance culture., • Represent the organization as an industry leader at client meetings, conferences, and professional events. Qualifications • Bachelor’s degree in business, supply chain, engineering, or related field., • 8+ years of progressive experience in business development, sales, or supply chain management - preferably within construction, engineering, or manufacturing sectors., • Strong understanding of domestic and international supply chain operations., • Knowledge of mechanical and electrical equipment is preferred., • Proven success developing strategic partnerships and exceeding sales targets., • Excellent presentation, negotiation, and relationship management skills at senior executive levels., • Demonstrated ability to think strategically while executing tactically in fast-paced, complex environments., • Strong leadership skills with experience managing and mentoring teams across locations., • Proficiency in CRM and Microsoft Office applications., • Willingness to travel as required. Comp base range is $200-300k with full benefits, 401k, medical, dental, vision, life insurance, and disability. 510760387

We are actively seeking a Account Representative - Defense Program at an International Trading Company in New York City. This position is fulltime onsite position. Responsibilities - Account Representative - Defense Program: • Supervise a portfolio of defense industry clients and serve as their primary point of contact within the US., • Build and nurture relationships with U.S. OEMs, Japanese counterparts, and relevant government stakeholders., • Understand client needs and objectives to provide tailored solutions and services., • Serve as the lead U.S. interface on programs, ensuring smooth coordination between U.S. OEMs, Japanese partners, and government agencies., • Track milestones, deliverables, and timelines, ensuring that the needs of each OEM are met while maintaining compliance with government regulations., • Communicate regularly with senior manager regarding program status, financial health, and any issues or risks., • Collaborate with cross-functional teams to deliver on client requirements and expectations., • Work closely with international partners in Japan to achieve targets and objective., • Provide timely, solutions-focused support, adapting approaches as necessary to meet the unique requirements of client., • Stay updated on Defense program industry trends, regulations, and competitive landscape., • Collaborate with internal and external stakeholders to monitor budgets, expenditures, and contracts., • Ensure all contractual obligations are met in line with both client and government expectations, ensuring full compliance with regulations., • Assist in financial forecasting, cost proposals, and provide regular reports on program financials., • Other job duties are assigned as needed Qualifications - Account Representative - Defense Program: • Bachelor's degree with Business, Supply Chain, and/or related majors, • Minimum of 3+ years of experience in account management or sales within the defense industry, • Excellent Communication (Speaking, Writing, Reading, Listening) and analysis skills, • Japanese language skills are plus, • Detail-oriented and analytical, • Must be able to work responsibly, effectively, and independently when needed, • Leadership, Teamwork, and able to work under a multicultural environment Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. We prioritize direct applicants; third-party resumes may not be reviewed.

TradeLaneTalent is supporting a major logistics company on two Strategic Key Account Management openings within the international logistics and transportation sector. These are client facing roles for experienced freight forwarding professionals who know how to manage complex accounts, navigate pricing conversations, solve operational issues, and build long term customer relationships. If you come from the airfreight or international logistics world and enjoy being the quarterback between the customer, operations, and pricing teams, this is the type of role worth looking at. Locations: New York City preferred Also open to Chicago or Los Angeles Schedule: Hybrid Compensation: $85,000–$100,000 base salary plus bonus tied to account profitability and growth What You’ll Be Doing • Manage and grow strategic customer relationships across airfreight and international logistics accounts, • Serve as the primary point of contact for key customers and act as a trusted advisor, • Work closely with pricing and operations teams on quotes, rates, margins, service solutions, and account strategy, • Support customer retention, profitability, and long term account growth, • Handle escalations, service challenges, and day to day account management responsibilities, • Participate in customer reviews, performance discussions, and strategic planning initiatives, • Identify opportunities for additional services and expansion within existing accounts What They’re Looking For • 3+ years of experience within airfreight, freight forwarding, international logistics, or supply chain services, • Prior experience in account management, strategic account management, customer success, or logistics operations tied to customer accounts, • Strong understanding of international transportation, pricing structures, and service execution, • Ability to work cross functionally with pricing, operations, and commercial teams, • Strong communication, relationship management, and problem solving skills, • Someone comfortable managing fast moving customer relationships in a deadline driven environment Additional Information This posting is being managed by TradeLaneTalent on behalf of our client. Compensation listed is a good faith estimate based on market conditions, experience level, and geographic location. Final compensation may vary. Our client is an Equal Opportunity Employer and considers applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law. #logistics #airfreight #freightforwarding #supplychain #transportation #shipping #accountmanagement #jobs

About us At Auctane, we are united by a passion to help businesses deliver — whatever their size, wherever they are, and however they operate. We make it possible for businesses to meet the ever-changing requirements of their industry and customer expectations. Auctane products enable hundreds of thousands of businesses to annually mail and ship billions of items — over $200 billion worth — to recipients around the globe. The Auctane family of mailing and shipping software products includes ShipStation, Stamps.com, ShipStation API, Endicia, Metapack, GlobalPost, Packlink, and Return Rabbit. Our partners include Amazon, UPS, USPS, eBay, BigCommerce, Shopify, WooCommerce, and Walmart. Our values Win as One. Delight Customers. Deliver Great Outcomes. About the role The primary purpose of the Field Customer Success Manager position is to build and maintain strong relationships with our most strategic customers. Customer Success Managers (CSMs) learn their customer’s business goals and help them achieve those goals through the use of Auctane products and services. CSMs look for opportunities to make a customer's account as efficient as possible, as well as look for potential areas of monetization. Responsibilities include maintaining a strong knowledge of ShipStation and E-Commerce, specifically in regard to carrier choice and understanding what services yield the highest return in company monetization. Field CSMs perform these functions while embedded in the market they serve which allows them to meet with their customer face to face as often as needed. Being based in the market they serve better enables them to build strong trust and prevent customer and revenue churn. This position is remote and is based in Pittsburgh, PA or Greensboro, North Carolina or Raleigh, North Carolina. Travel Requirements: Spend 3-4 days per week physically with customers at their shipping locations Travel to Auctane’s home office or other training/meeting locations within the US 2-4 times per year Sales Perks: • 🌴 Fully Paid Annual International President's Club Trip (Auctane Employee Plus One), • 🌐 Exciting and Motivating Annual Global Revenue Kick Off Week at HQ in Austin, TX, • 💰Competitive Compensation Packages Salary Range for CO applicants is: $100K base + $24K variable commission. About the team The Customer Success department's purpose is to to build and maintain strong relationships with our most strategic and highest revenue producing customers. The team provides customers with exceptional service and technical expertise in shipping, logistics, software and hardware. The department drives retention, increases merchant shipments by saving them time and money, and helps the business to grow profitable revenue by recommending and implementing Auctane products and services. What will you be doing? • Researches and analyzes current accounts for signs of efficiency and potential for monetization, • SalesForce, Looker, MGMT, • In-depth understanding of ShipStation Applications and E-Commerce markets., • Read and interpret documentation and use critical thinking to resolve issues and communicate functionality of the application to users., • Initiates escalations for cases that need more extensive troubleshooting, code changes, or other developer support utilizing a standard escalation process., • Ability to use programs like Jira, ZenDesk., • Knowledge of ShipStation’s new and existing features and integrations through release notes, documentation, and training., • Ability to research individually using resources and draw conclusions using critical thinking., • Ability to write clear and concise notes with appropriate detail following the escalation procedures., • Get in contact and meet with customers to inform them of potential savings and changes in their account that will benefit their process as well as what they are spending with their carriers., • Ability to use programs like Looker, SalesForce, and MGMT, • Knowledge of ShipStation’s new and existing features and integrations through release notes, documentation, and training., • Ability to recognize deficiencies within accounts in terms of process and workflow., • Knowledge of best practices in shipping given the customer’s selling vertical., • Knowledge of carriers and the shipping industry of the current day., • Ability to communicate complex carrier information in a way that is consumable to the customer., • Communicates trending questions, issues, and product suggestions internally, clearly and concisely., • In-depth knowledge of ShipStation, • Ability to clearly explain and define issues and expectations., • Collaborates with other departments to ensure the customer experience is seamless., • Ability to clearly explain and define issues and expectations, with all necessary details., • Assist ShipStation support staff with resolving escalated customer conversations, • Work with ShipStation support agents on tactics to help de-escalate volatile customer conversations., • Meet with customers to analyze their account for deficiencies in workflow, automation, and carrier spend, as well as look for monetization opportunities., • Travel to customer locations and provide in-person guidance and partnership, • Deliver Business Reviews and other value added materials (Carrier Cost Analysis Reports, Feature launch materials, etc) to customer in person at their business/shipping locations, • In the event of major platform issues or any kind of business interruption, join the customer in person at their location, triage the issue in real time, and demonstrate our commitment to resolution What are we looking for? • Four or more (4+) year’s of account management and/or customer service experience, • Proven experience managing 15-30 enterprise customers OR 30-50 enterprise and SMB customers, • Has experience doing quarterly in-person customer visits, • Experience with B2B or SaaS software preferred, • High School Diploma or G.E.D required, • Based locally in the Pittsburgh, Greensboro or Raleigh market. Field CSMs perform these functions while embedded in the market they serve which allows them to meet with their customer face to face as often as needed. Being based in the market they serve better enables them to build strong trust and prevent customer and revenue churn. The Tech • Salesforce, • Zoom, • Zendesk, • JIRA, • Slack, • G Suite, • Looker What do we offer? • 🛬Take the reins of your time off with our Flex Time Off policy – because work-life balance should always be in your hands!, • 🌅 We offer 12 paid holidays for all of our US employees!, • 💰401k employer matching program – because your future deserves a friendly boost!, • ⭐️We conduct annual merit reviews to recognize and reward your hard work and achievements., • 🏐 Health and Wellness: The well-being of our team is super important to us. Choose from different options that include medical, dental, and vision plans., • 🧠Employee Assistance Program. We offer up to 8 free mental health sessions., • 💪🏽We offer gym discounts to help you stay fit and healthy!, • 📚We offer education reimbursement to all employees, ensuring that you can pursue your educational goals while excelling in your career with us. Invest in your future and let us support your growth every step of the way., • 🔗 Employee Referral Program! We reward employees helping us find top talent!, • 💜 An inclusive and upbeat work environment. The personality and opinions of each of our team members are important and valid; we aim to offer all employees a safe environment where they can be themselves and thrive., • 🏢 Attractive HQ in the heart of central Austin, Texas. Additional Position Duties: (The following is a list of what all employees, except those with medical accommodation, may be regularly required to do.) • Sit for prolonged periods of time, • Utilize wrist and hands for a prolonged period of time, • Walk short distances, • Stand for short periods, • Speaking and conversing with others, • Lift up to 25lbs without assistance up to chest height Equal Opportunity Employer/Veterans/Disabled If you are based in California, we encourage you to read this important information about the ShipStation Privacy Policy for California residents_

JOUFFRE INC. Jouffre Inc. is a French company, based in Long Island City (NY), specializing in the most high-end upholstery and window treatment. The Jouffre workshops were created in 1987 in Lyon (France), a city with a great textile tradition. Our craftsmen and teams in New York, Lyon, and Rabat work for the most talented interior designers in the world on private residences, hotels and administration projects. Working at Jouffre means striving on a daily basis to bring the traditional savoir-faire of our teams to life by developing the bold creations of talented international designers. Our organization is very invested in the personal development of our employees, and we value initiative, responsibility, autonomy and commitment! Role Overview : Working closely with Project Managers, Design Team, Workshop teams and Suppliers, you oversee the successful execution of client orders from the initial custom pricing process and project scoping (structuring) phase through to final closeout. As a key link between the design office, partners, and production, you lead team coordination by managing and facilitating exchanges between the various stakeholders while also handling direct project coordination responsibilities. You are comfortable working in both matrix and project-based environments, ensuring smooth and structured cross-functional collaboration throughout the full order lifecycle. Your role is to guarantee consistency, efficiency, and collective effectiveness at every stage of the project. Responsibilities & Duties : Leadership & Team Management • Promote matrix and project-based working methods to ensure consistency and operational flow, • Ensure proper information flow and reporting between trade and purchasing coordinators (processes, reporting) and the design office, • Coordinate effectively across production, procurement, logistics, and the design office — particularly through the Odoo ERP system and project review meetings, • Identify areas of uncertainty or risk (technical, scheduling, budget) and drive necessary decisions: continuous improvement, process optimization, • Lead the coordinators team: 3 to 6 people, • Conduct individual team reviews in line with Jouffre's management framework (1-on-1s, annual performance reviews, mid-year check-ins), • Provide monthly reporting to the Senior Management covering team performance, activity, processes, and forward outlook Project Coordination • Structure projects from intake by assembling the right team, defining roles, and setting clear foundations for execution, • Lead the development and consolidation of project costing, coordinating internal inputs across all internal teams, • Handle the procurement process of custom pieces and parts from our vendors., • Build and manage project timelines, ensuring coordination across design, procurement, and production, and supporting the Project Manager in maintaining deadlines, • Prepare and oversee key project documentation (specification sheets, approvals, administrative documents), ensuring smooth validation and readiness for execution, • Anticipate, coordinate, and track all materials, components, and orders to ensure full readiness for production and alignment with the project schedule, • Ensure effective project setup and launch in the ERP (Odoo), and align all stakeholders (design, production, procurement, logistics) throughout the lifecycle, • Coordinate production readiness and short-term planning ensuring seamless transition into manufacturing, • Oversee vendor and subcontractor engagement, including order placement and relationship management, • Ensure that installation plans are properly defined, coordinated, and executed, in collaboration with the relevant stakeholders., • Drive continuous improvement across coordination methods, tools, and supplier collaboration Skills & Competencies : Technical Competencies: • Proven project management skills, • Proven management skills, • Experienced in building and managing dashboards and KPIs, • Proficient in ERP / CRM / Google Workspace, • Ability to negotiate, arbitrate, and close, • Cross-functional and hierarchical management, • People management and strategic thinking, • Expertise in production workflows and process optimization, • Strong affinity for artisanal crafts, decorative arts, and luxury Soft Skills: • Excellent communicator (clarity, responsiveness, anticipation), • Dynamic, proactive, and optimistic, • Able to unite and rally a team, • Strong sense of commitment, analytical thinking, and sound judgment, • Skilled at energizing, motivating, and encouraging initiative, • High standards — compassionate with people, rigorous about results, • Open to self-reflection and able to take a step back, • Tolerates and encourages calculated risk-taking and initiative, • Open-minded, empathetic, and inclusive, • Organized, curious, and detail-oriented, • Resilient under pressure Communication: • Ensure accurate information sharing across team members, • Foster a climate of trust, honesty, and transparency in all communications, • Comfortable presenting publicly and engaging with a wide range of stakeholders, • Able to navigate tense or crisis situations alongside the team Job Information : • Location: Long Island City, NY, • Job type : On-site position only. No remote work., • Starting Date: April 2026, • Salary : $80K- $90K, • Link to Apply : https://bit.ly/4tNf7OF

Executive Assistant / Office Manager New York, NY (Financial District) Target Salary: $100,000 - $120,000 A highly active private investment firm based in the Financial District of New York City is seeking an experienced Executive Assistant / Office Manager to support senior leadership and assist with the coordination of daily operations across the firm. The organization is active in real estate and alternative investments, managing a diversified portfolio of assets across the United States on behalf of institutional investors and an affiliated family office. Since its founding, the firm has completed over $1 billion in acquisitions across residential and healthcare real estate and continues to expand its investment platform. Key Responsibilities • Provide direct administrative support to senior leadership, including managing complex calendars, scheduling meetings, and coordinating logistics for internal and external meetings, • Track priorities and assist executives in managing daily schedules, follow-ups, and key deadlines, • Coordinate domestic and international travel arrangements including itineraries, accommodations, and logistics, • Draft and manage professional correspondence and communications on behalf of leadership, • Maintain strict confidentiality while handling sensitive legal, financial, and personal information, • Assist the General Counsel with the coordination and execution of legal documents, including signature pages, notarizations, and closing materials, • Support the preparation and distribution of investor reporting materials and transaction-related documentation, • Maintain organized document management systems and shared drives, ensuring proper filing, version control, and accessibility, • Serve as the primary administrative point of contact for the office, including greeting visitors, coordinating conference room schedules, and managing visitor access with building management, • Oversee day-to-day office operations including supplies, mailing and shipping, and general office organization, • Assist in planning and coordinating firm events, meetings, and company retreats Qualifications • 7–10+ years of Executive Assistant experience supporting senior executives in a professional services, private equity, investment, or law firm environment, • Bachelor’s degree or equivalent professional experience, • Strong written and verbal communication skills, • Highly organized with exceptional attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • High level of professionalism and discretion when handling confidential matters, • Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint, • Experience supporting legal or transaction-related workstreams including document execution, closing materials, and corporate documentation preferred, • Familiarity with real estate transactions, corporate structures, or investment vehicles is advantageous, • New York Notary Public designation, or willingness to obtain shortly after hire, preferred

Legal & Compliance Coordinator / Executive Assistant Confidential Investment Firm | New York, NY Base Salary: $125,000 – $140,000 A sophisticated and well-established investment firm is seeking a polished, proactive, and highly organized Legal & Compliance Coordinator / Executive Assistant to join its New York office. This is a unique opportunity to work alongside senior leadership and gain hands-on exposure to the legal, regulatory, governance, and operational functions that support a leading alternative investment platform. This role is ideal for a resourceful professional who thrives in a fast-paced, high-expectation environment and enjoys balancing strategic coordination, executive support, and compliance operations. The successful candidate will become a trusted partner to the Legal & Compliance team, helping drive critical initiatives while handling sensitive matters with discretion and professionalism. Key Responsibilities Executive & Operational Support • Serve as a trusted administrative partner to the Legal & Compliance team and senior leadership, • Manage complex calendars, coordinate meetings, and oversee scheduling across multiple stakeholders and time zones, • Arrange domestic and international travel, including detailed itineraries and logistics management, • Prepare expense reports and assist with departmental operations and project coordination, • Support day-to-day team efficiency through meeting preparation, communications, and administrative execution Compliance & Regulatory Coordination • Assist with investor and counterparty onboarding, including AML/KYC documentation collection and tracking, • Support ongoing compliance initiatives, monitoring activities, and internal control processes, • Maintain regulatory records, certifications, and compliance databases with precision and accuracy, • Assist with internal audits, recurring reporting obligations, and compliance reviews, • Contribute to process enhancements and operational improvements across the compliance function Legal Operations & Corporate Governance • Support legal entity management and corporate governance administration, • Assist with entity formations, annual filings, registrations, and maintenance of corporate records, • Maintain organizational charts, governance materials, and entity databases, • Coordinate document execution and ensure accurate maintenance of legal documentation, • Provide support on corporate secretarial and legal administrative matters Information Management & Process Improvement • Organize and maintain legal and compliance documentation, shared drives, and records repositories, • Support document retention policies and records management procedures, • Help streamline workflows and improve operational efficiency across the department, • Ensure materials and information are consistently maintained with exceptional attention to detail

About the Company The CEO to a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills. About the Role This role involves managing both personal and professional tasks for the CEO, ensuring that all needs are met efficiently and effectively. Responsibilities • Manage both personal and professional tasks, which include reservations, appointments, and any household needs., • Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services., • Organize agendas, manage calendar and plan events while prioritizing competing demands., • Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing., • Perform general admin duties such as recording meeting minutes, data entry, filing, copying, faxing, mailings, etc., • Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines., • Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates., • Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track., • Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms., • Additional Personal / Creative / Executive Assistant duties as needed. Qualifications • Bachelor's Degree from an accredited university., • Must be able to provide SAT and/or ACT scores in order to be considered., • At least 6 months of previous administrative, secretarial or personal assistant experience is required., • Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion., • Ability to provide clear and concise oral and written communication., • Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines., • A self-starter who is eager, optimistic, and has a “no task too small” mindset., • Exceptional organizational skills., • Ability to manage multiple projects simultaneously., • Experience in a fast-paced environment., • Familiarity with social media management.

A leading, multi-strategy hedge fund is seeking a highly organized and proactive Investment Coordinator to support a team of Senior Portfolio Managers. This is a high-impact role offering direct exposure to the investment process and close partnership with senior professionals in a fast-paced, performance-driven environment. The ideal candidate is detail-oriented, intellectually curious, and thrives in a behind-the-scenes role that is critical to the efficiency and effectiveness of a top-tier investment team. The Opportunity • Partner with Portfolio Managers and analysts to support day-to-day investment operations, administrative needs, and research coordination, • Coordinate complex domestic and international travel, including detailed, multi-leg itineraries, • Manage corporate access logistics, including investor meetings, site visits, conferences, and roadshows, • Serve as a key liaison between investment professionals, sell-side counterparts, and corporate management teams, • Organize, maintain, and distribute research materials, notes, and market data, • Maintain internal databases, CRM systems, and research tracking tools, • Ensure adherence to internal compliance policies related to corporate access and information management, • Proactively identify and implement process improvements to enhance team efficiency Who You Are • Bachelor’s degree required with a strong academic track record, • 3+ years of experience in finance, investment management, consulting, or a similarly rigorous environment, • Demonstrated interest in public equities and financial markets, • Highly organized with exceptional attention to detail, • Able to manage multiple priorities in a fast-paced, deadline-driven environment, • Strong written and verbal communication skills, • Professional, discreet, and sound judgment in handling sensitive information, • Comfortable working directly with senior investment professionals, • Calm, solutions-oriented, and resourceful under pressure, • Team player with a strong sense of ownership and accountability What’s Offered • Competitive base salary of $120K – $150K + discretionary, performance-based bonus\, • Direct exposure to seasoned Equity Portfolio Managers at a leading hedge fund, • Meaningful involvement in market-facing and investment-related activities, • High-performance, collaborative culture with strong long-term growth potential, • Comprehensive benefits package

Who We Are: TransPerfect is the world's largest provider of language services and technology solutions for global business. From offices in over 100 cities on six continents, TransPerfect offers a full range of services in 170+ languages to clients worldwide. More than 5,000 global organizations employ TransPerfect's GlobalLink® technology to simplify management of multilingual content. With an unparalleled commitment to quality and client service, TransPerfect is fully ISO 9001 and ISO 17100 certified. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong. For more information, please visit our website at _. What You Will Be Doing: This is an exciting opportunity for a motivated and detail-oriented professional to join our Operations team at our New York Headquarters. The Operations Assistant will support workplace operations, employee experience, business travel coordination, and daily front desk operations in a fast-paced corporate environment. As the face and voice of our office, you will help create a welcoming, professional, and highly organized environment for employees, clients, vendors, and visitors. This role is ideal for someone looking to grow within operations, workplace experience, administrative support, or corporate services while working in a collaborative team environment. Key Responsibilities: Reception and Client Services: • Answer and transfer a high volume of incoming calls with a warm, professional demeanor., • Create a welcoming environment for visitors, vendors, and clients., • Maintain the front desk, conference rooms, and pantry areas neat and ready for use., • Prepare refreshments and assist with catering orders for client meetings, ensuring a comfortable experience. Mail and Package Handling: • Receive, sort, and distribute incoming mail, checks, and packages daily., • Manage shipping tasks, including preparing FedEx/UPS/messenger deliveries. Travel and Logistics Coordination: • Coordinate domestic and international business travel arrangements for employees and leadership, including flights, hotels, ground transportation, and itineraries., • Assist with travel-related logistics, schedule changes, and last-minute travel needs as required., • Support travel expense documentation and ensure compliance with company travel policies. Operations Support: • Monitor and manage basic office support tickets (examples: supply requests, maintenance needs)., • Handle and process confidential information with a high level of discretion and professionalism., • Assist with general administrative tasks to keep the office running smoothly., • Participate in special projects and initiatives as assigned by the Operations Manager or senior leadership. Work Environment: • Location: On-site, 5 days per week (Midtown Manhattan)., • Physical Demands: Ability to lift up to 25 pounds and be on your feet occasionally throughout the day., • Hours: Standard business hours, Monday through Friday. Who We Are Looking For: Your experience includes: Education: • Bachelor's degree in business administration, Operations Management, or related field preferred., • Recent graduates are encouraged to apply! Experience: • 0–2 years of office, customer service, receptionist, administrative support, or workplace operations experience., • Experience handling a high volume of phone calls, coordinating travel arrangements, managing mail, or supporting office operations is preferred. Skills: • Excellent written and verbal English communication skills., • Strong organizational and time-management skills with the ability to multitask effectively., • Attention to detail and accuracy in administrative tasks and reporting., • Friendly, professional attitude and outstanding customer service skills., • Dependable, proactive, and highly organized., • Problem-solving skills with a solution-oriented mindset., • Ability to work independently and collaboratively within a team environment., • Eagerness to learn and take on new responsibilities., • Basic proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Where Your Career Is Going: At TransPerfect, there are a lot of growth opportunities. All departments offer career growth and development that can combine your skills, interest and experience. We encourage our employees to have a continuous dialogue with management about growth opportunities throughout your tenure with the company. End your job search and find your career at TransPerfect #careersNOTjobs. Why TransPerfect: For more than 25 years, we have honed a culture where all kinds of ideas are shared and new ventures are not only welcomed, but also encouraged. In this fast-paced environment, employees are intellectually stimulated so they can grow alongside the organization. From Intern to President, we believe that every single employee should have a voice and contribute to the amazing services we offer our clients. We also offer a comprehensive benefits package including medical, dental, and vision insurance, 401k matching, membership to child-care providers, and other TransPerks. You even get your birthday off because let's face it, we're stoked that you were born. TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law For more information on the TransPerfect Family of Companies, please visit our website at www.transperfect.com.

Administrative Assistant A premier global investment firm is seeking a high-energy, tech-savvy Administrative Assistant to support a small team of professionals within their growing AI division. You will be a collaborative pillar of the team, sitting in on meetings, tracking deliverables, and leveraging cutting-edge technology to streamline operations. We are looking for a career administrative professional who thrives in a fast-paced, corporate environment. In office Monday – Friday in Midtown East, NYC Standard hours are 9am–5pm, the team is respectful of after hour/weekend work, but must be responsive for urgent matters Compensation commensurate with experience: $100,000 – $125,000 (slightly flex) + Paid OT + Discretionary Bonus + fully paid benefits, 401k match, PTO, free lunch, and additional perks Key Responsibilities • Manage complex internal/external Outlook calendars; coordinate room logistics and guest registration., • Attend meetings, capture minutes, and proactively manage reminders and follow-ups for the team., • Arrange intricate domestic and international travel (flights, visas, ground transport) and detailed itineraries., • Actively leverage firm-approved AI platforms and tools to enhance daily workflows, research, and meeting prep., • Oversee corporate expenses and Concur reporting with high attention to detail., • Support firm culture initiatives and execute special projects or small events as needed. Qualifications: • 3–8 years of administrative experience supporting multiple senior professionals, ideally within finance., • Tech-Forward: You have a genuine interest in AI and a "growth mindset" regarding new technology platforms., • You are upbeat, positive, and a natural "gatekeeper" who operates with extreme discretion., • You are proud to be a career assistant and are looking for a long-term home where you can add significant value., • Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)., • Experience with CRM systems (Dealcloud, Salesforce) and Concur is highly preferred., • Exceptional organizational skills and the ability to multitask in a fast-paced environment., • Strong written and verbal communication skills; a true self-starter. To Apply: Please submit your resume for consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Personal Travel Assistant As the Founder’s travel assistant, you are the operational heartbeat that keeps business, travel, and personal life moving in perfect sync. Roughly 50 % of your time will be spent on the road, escorting the principal door‑to‑door across global itineraries while orchestrating every checkpoint, villa stay, luggage transfer, shipment, and VIP experience. You will curate hard‑to‑find dining and cultural discoveries, secure last‑minute reservations and elite access, and re‑engineer plans at a moment’s notice—all while ensuring travel companions receive seamless support. When not traveling, you become the trusted household and communications hub: maintaining the US residence, directing vendors and staff, stocking essentials, and relaying real‑time priorities to internal teams. From sourcing specialized equipment to handling everyday errands, you anticipate needs before they surface, delivering comprehensive personal support that frees the Founder to focus on high‑impact decisions. Success in this role demands impeccable planning, high‑pressure agility, and a service mindset that turns complexity into effortless continuity. Core Responsibilities1 — Travel & On-Site Coordination (≈ 50 %) • Plan + Escort: Build complex itineraries; accompany the founder door-to-door, smoothing every checkpoint, connection, and driver hand-off., • Villa & Staff Sourcing: Locate exceptional villas or short-term homes, negotiate rates, and hire chefs, housekeepers, and drivers as required., • Luggage & Equipment Coordination: Manage the movement of a significant volume of personal baggage and sensitive medical gear across commercial flights, private charters, and helicopters; maintain detailed inventories and provide live status updates until everything is safely in place., • Package & Supply Dispatch: Oversee a steady stream of shipments—from household items to time-critical supplies—originating from the principal’s residences or vendors; arrange reliable routing, navigate customs, and ensure delivery even in challenging or remote locations., • Streamlined Sourcing & Delivery: Anticipate, obtain, and coordinate the secure, on‑time arrival of whatever the principal requires—ranging from specialized gear to everyday essentials—while deftly managing availability, regulations, and complex global logistics., • Guest Facilitation: Handle all logistics, reservations, and on-site essentials for accompanying friends,guests, and business associates, ensuring every companion’s requirements are met seamlessly., • Experiential Scouting & Curation: Identify and vet exceptional, under‑the‑radar restaurants, cultural venues, and activities—far beyond mainstream guides—to deliver truly memorable, highly refined experiences in every destination., • High‑Pressure Agility: Re‑engineer flights, lodging, ground transport, and agendas when plans change with little warning; maintain composure and deliver complete, high‑quality alternatives within tight time frames., • Elite Access & Reservation Management: Leverage an international network of concierges, restaurateurs, and event coordinators to secure last‑minute tables, invitations, and VIP credentials that are typically unavailable to the public., • Central Liaison & Communication Hub: Act as the principal’s day‑to‑day point of contact, relaying real‑time updates, shifting priorities, and approvals to internal teams, household staff, and external vendors so everyone stays fully aligned and able to execute without delay., • Comprehensive Daily Assistance: Own the full spectrum of routine personal support—anticipating needs, running essential errands, keeping schedules and equipment ready, and maintaining everyday comforts—so the principal can stay wholly focused on strategic priorities.2 — Residence & Household Management (≈ 50 %), • Home Base: Oversee routine maintenance, vendor scheduling, and upgrades for the principal’s primary residence; keep inventories current and the home “arrival-ready” at all times., • Lifestyle Details: Stock pantries to personal dietary specs, coordinate medical appointments, renew documentation, and remember special dates and preferences., • Vendor Liaison: Translate the founder’s wishes into clear directions for chefs, stylists, contractors, and luxury-service providers worldwide., • Expense & Record Keeping: Capture receipts, manage petty-cash floats, and prepare concise spending summaries for accountants with strict confidentiality.

Position Description We are looking for an Office Manager to run our New York office on a day-to-day basis, be an active member of the Business Operations Team, and be responsible for all office events and logistics. The role requires someone who is hands on, a strong communicator, and well organized. We are looking for someone who can create and maintain a sophisticated, stylish look and feel to the office, consistent with that of our clients and the local culture. This individual will align with our brand in how they present themselves and the office and will be able to engage socially with visitors and guests as a peer. This role will oversee all aspects of office administration for our New York office, including but not limited to approving supply orders, managing travel for the team, and processing invoice payments for third party service providers. In addition, this person will help to support our New York team members. As a fast-growing, 350+ person company, we seek someone who is motivated, a self-starter, adaptable and comfortable working in an extremely fast-paced, ever-changing entrepreneurial environment. Key responsibilities include: General Office Management • Oversee day-to-day office operations including answering the main phone line, scheduling meetings, greeting guests, and coordinating all incoming/outgoing shipping and mail, • Prepare the office and logistics for external and internal meetings. This includes managing catering, and preparing any audio-visual needs, • Ensure the office is well-maintained by managing supplies, ordering office equipment, coordinating repairs and maintaining a clean and organized workspace, • Acting as a liaison between other offices, communicating company policies, coordinating internal and external communication, • Assist team members with administrative tasks, such as booking conference rooms and binding documents for meetings with clients, prospective clients and other external individuals, • Proactively maintain office snacks and provisions, understanding team preferences and aligning ordering with office budgets, • Oversee deliveries, building service requests and building management. Work with the building management team to resolve any office related issues (e.g., ensure items are repaired or light bulbs are replaced) and coordinate employee and guest access., • Manage New York vendor relationships and contracts. Coordinate with our IT vendors to manage onsite IT support and day to day issues, • Assist in the planning and execution of events and special, ad hoc projects, and catering, • Track and record invoices, and ensure the bills are paid within deadlines, • Support office growth by coordinating with the People Team with booking and coordinating logistics for interviews, preparation for new team members such as coordinating IT equipment, welcoming all new hires and familiarizing them with the office. Administrative Support • Provide general administrative support, including, but not limited to, managing complex calendars, booking conference rooms for internal and external meetings both in person and virtual, setting up conference calls and video conference meetings, etc., • Prioritize Outlook calendar management, proactively inform team members of meeting changes and stay on schedule throughout the day., • Coordinate all aspects of domestic/international travel (air, ground, and lodging) and meetings (e.g., meeting rooms, transit etc.) and ensure the Partners are prepared for meetings (e.g., have the necessary materials), • Manage payment and tracking of meeting and itinerary changes., • Track business expenses and prepare expense reports., • Coordinate and organize travel and meetings (e.g., conference registrations, meeting rooms, cabs, transportation, etc.) and ensure the Partners are prepared for meetings (e.g., have the necessary materials), • Utilize effective judgement in handling mail, email, correspondence, confidential material, and requests., • Escalate important and urgent items for appropriate action as needed., • Register for conferences and networking events in a timely manner., • Manage incoming calls, taking and passing on messages in a timely manner, dealing with calls where appropriate and ensuring urgent calls are dealt with urgently., • Assist in the planning and execution of events and special, ad hoc projects, and catering., • Help with formatting and design of documents and presentations using PowerPoint, Excel, and Word Key responsibilities will be regularly assessed and are subject to change from time to time based on the needs of the business. The individual may be required to work overtime as needed. Additional responsibilities include: • Responsible for ensuring all information security processes, policies and procedures are adhered to and any issues or concerns are raised with the Cyber Security team, • Ensure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channels Qualifications / Attributes • High degree of professionalism and interpersonal skills, • Very strong organizational and administrative skills in a fast-paced environment. Ability to manage multiple tasks at once, • 5+ years of relevant office management/business operations experience, • Ability to deal with senior leaders across the firm, • Provide white glove service for internal and external stakeholders, • Sound judgement with understanding of when and how to escalate issues, • Excellent attention to detail. Comfortable working with databases and entering data with a high degree of accuracy, • High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), • Bachelor’s Degree or equivalent experience required. Benefits and Compensation Partners Capital is committed to being a great place to work. We are focused both on wellbeing and professional growth. You can expect professional development and career progression opportunities, competitive compensation, exceptional benefits, and a flexible “results-focused” working model. Our benefits package includes medical, dental, and vision insurance, short and long-term disability insurance, life insurance, flexible spending accounts, commuter benefits, paid time off and a 401(k) plan with employer matching. The Firm also supports global philanthropy via a charity program and volunteer day. In addition, we champion a variety of wellness and social events. New York requires Partners Capital to include a reasonable estimate of the base salary range for this role. This base salary range is specific to individuals applying to work in our New York office and considers a number of factors. A reasonable estimate of the base salary range for this role in New York is $. The base salary offered will be determined on factors such as experience, skills, training, certifications, and education. Decisions will be determined on a case-by-case basis. The base salary is one element of our competitive compensation package. In addition to the base salary, this position may be eligible for performance-based incentives and our profit share program. Contact Details Please send your CV to NorthAmericaRecruiting@partners-cap.com with the subject: New York Office Manager. Further information about Partners Capital is available on our website _. For all California residents, please _ to view the Partners Capital California Applicant Privacy Notice

Job DescriptionAbout Flexport: At Flexport, we believe global trade can move the human race forward. That's why it's our mission to make global commerce so easy there will be more of it. We're shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year. The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us. Exciting Trade Advisory Opportunity to Help Make Global Trade EasyThe opportunity: The global supply chain is one of the most heavily regulated industries for all parties involved. Everyone from the carriers, intermediaries, trucking companies, 3rd party logistics, freight forwarders, shippers, consignees, importers, exporters, and brokers face a challenging and complex task of navigating through a myriad of laws from the originating country, destination country as well as international treaties and conventions. The Trade Advisory team, consisting of business consultants, lawyers and licensed customs brokers, offers advanced customs and trade expertise to help clients identify supply chain risks and cost savings opportunities. As a Trade Advisory Lead, you will lead and mentor other Trade Advisory team members to help address and find solutions to trade issues that matter to our clients, furthering the company's values. Your role would take your trade and industry knowledge to help build our trade advisory services, while servicing our clients. You will: • Lead and manage trade advisory projects that focus on trade compliance and duty minimization strategies, including Classification, Country of Origin, FTA analysis, FSFE, Compliance assessment, tariff engineering, etc., • Perform, coordinate, and support Trade Advisory analytics and reporting from a variety of sources, providing insights and recommendations., • Monitor deadlines and draft client deliverables for multiple projects at a given time, ensuring high quality and timely delivery., • Proactively stay informed on the latest customs and other government agency regulations, ruling issuances, and industry trends that are relevant to our clients, and educate the team., • Ensure project timelines, statuses, and invoices are appropriately managed and delivered, overseeing the work of other associates., • Coordinate and facilitate software solutions, automation of data analytics, improvement of SOPs, ACE portal access, applications, and integrations, serving as a subject matter expert., • Interface with CBP and our clients and offer timely responses, elevating where necessary, and guiding junior team members., • Maintain active communication with clients, customs and other government authorities, and internal stakeholders, representing the team., • Support Trade Advisory infrastructure and administrative requirements, contributing to team development and best practices.You should have:, • Bachelor's degree from an accredited college/university., • Licensed Customs Broker required, J.D. or graduate degree highly preferred., • 5-7 years trade related experience working in house, at customs brokerage, consulting or law firm preferred, with demonstrated leadership experience., • Strong technical and business writing skills., • Strong interpersonal skills and the ability to stay on top of multiple tasks and projects, with excellent prioritization and delegation abilities., • Expertise with Microsoft Office suite and Google equivalents., • Strong data analytical skills., • Strong industry knowledge including classification, valuation, reconciliation, duty minimization and avoidance strategies, government regulations and rulings, and other trade information, with the ability to provide expert guidance. #LIOnsite The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the posting's respective region. Our salary ranges are determined by role, level, and location. Within the range displayed, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and / or training. The US base salary range for this position (this does not include bonus, equity and benefits):$110,880—$138,600 USDCommitment to Equal Opportunity At Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law. Global Data Privacy Notice for Job Candidates and Applicants Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. By submitting your application, you are agreeing to our use and processing of your data as required. Please see our Privacy Notice available at www.flexport.com/privacy for additional information.

Solar Eclipse New York is a design-led accessories and lifestyle brand transforming everyday objects into collectible, expressive pieces. Our products are carried by leading global retailers including Nordstrom, Anthropologie, MoMA Design Store, and Le Bon Marché. As we continue to scale across wholesale, retail, and international markets, we are looking for a highly organized and execution-focused Director of Operations to support and strengthen our operational infrastructure. This role will work directly with the operations manager to support day-to-day operations across production, wholesale, logistics, and trade. We’re building one of the most design-forward accessories brands globally - and need a strong operator to help scale it. What You’ll DoProduction & Supply Chain • Track and support production timelines across factories, • Coordinate sampling, approvals, and bulk production, • Work with logistics partners on shipments, freight, and delivery schedulesWholesale Operations, • Oversee purchase order tracking, ship windows, and retailer requirements, • Support wholesale accounts to ensure accurate and timely fulfillment, • Help manage compliance processes and reduce chargebacksTrade Shows & Pop-Ups, • Coordinate logistics and planning for trade shows and retail activations, • Support booth execution, staffing coordination, and timelines, • Assist with post-show follow-ups and internal trackingInventory & Planning, • Track inventory levels and support reorder planning, • Assist in aligning production with wholesale and retail demandTeam & Process Coordination, • Work cross-functionally with production, sales, and creative teams, • Help implement systems and processes to improve operational efficiency, • Ensure timelines and deliverables are clearly tracked and executedWho You Are, • Minimum 5 years experience in operations, production, or supply chain (consumer brand preferred), • Highly organized with strong project management skills, • Detail-oriented and proactive - you don’t wait for problems to escalate, • Comfortable managing multiple timelines in a fast-paced environment, • Experience working with wholesale and/or retail partners is a strong plus, • Excited to be hands-on and grow with a scaling brandAbout the Role This is a hands-on role for someone who enjoys building structure, improving processes, and supporting a growing business. You’ll work closely with the founder and play a key role in helping scale operations across multiple channels. Details • Full-time, based in NYC (Flatiron office), • Opportunity to grow with a rapidly scaling, globally positioned brandTo Apply, • Please apply via LinkedIn or send your resume and a brief note on relevant experience.

About Gema Products Gema Products is globally recognized for its specialized approach to sourcing, developing, producing, and selling top‑quality consumer products. With a dedicated team and 10+ years of industry experience, we have established ourselves as a trusted partner for retailers and distributors worldwide. At the core of our business is a commitment to quality, efficiency, and customer satisfaction. We work closely with suppliers, freight partners, and retail customers to ensure our products meet high standards of quality, safety, and on‑time delivery. Our focus on strong relationships, operational excellence, and innovation sets us apart in the wholesale space. The Role Gema Products is seeking an experienced Shipping Coordinator to manage both domestic and international shipping operations in a fast‑paced wholesale environment. This role will work closely with sales, operations, freight forwarders, and retail partners to ensure accurate routing, timely shipments, and precise invoicing. Key Responsibilities • Coordinate domestic and international shipments, working directly with freight forwarders, • Manage routing for inbound and outbound freight, ensuring cost‑effective and timely delivery, • Prepare, review, and process shipping invoices, ensuring accuracy and timely submission, • Communicate shipment status, delays, and documentation requirements to internal teams and external partners, • Maintain detailed shipping records and documentation, • Support compliance with retailer routing guides and freight requirements, • Collaborate cross‑functionally with sales, warehouse, and accounting teams Required Qualifications • 2+ years of experience as a Shipping Coordinator or similar logistics role within wholesale or consumer products, • Hands‑on experience managing both domestic and international freight forwarding, • Strong experience working with freight forwarders on both origin and destination sides, • Proven experience with routing and invoicing, • Familiarity shipping to large retailers, • Strong organizational skills and attention to detail, • Ability to manage multiple shipments and priorities in a fast‑paced environment, • Comfortable working fully onsite in New York City Nice to Have • Experience with AMT (a plus), • Prior exposure to retailer compliance programs and routing guides Additional Job Application Terms This job is part of LinkedIn’s Full‑Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia. We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.

Brunch is a New York-based lifestyle brand specializing in comfort-driven footwear and an easy-going attitude. Designed for the in-between moments, Brunch delivers everyday luxury with a nostalgic spin on travel and leisure. We're looking for an operationally excellent leader who can build scalable infrastructure while staying hands-on when needed. You 'll own the end-to-end operations backbone—fulfillment, inventory, customer experience, and vendor relationships—while partnering cross-functionally to support strategic growth initiatives. This is a high-impact role for someone who thrives in a lean, fast-moving environment where you 'll need to balance strategic planning with tactical execution. Key Responsibilities • Cross-Functional Operations Leadership, • Serve as the primary liaison between Product Development, Production Planning, Customer Experience, and eCommerce teams, • Coordinate cross-functional launch timelines: production delivery → inventory receipt → site upload → fulfillment readiness Fulfillment & Logistics • Own the 3PL relationship end-to-end: performance management, SLA accountability, daily issue, • resolution, • Manage inbound logistics, receiving coordination, and PO uploads, • Lead weekly operational reviews and monthly invoice reconciliation, • Partner with freight forwarders on product splits, routing, and international shipments, • Be willing to roll up your sleeves during peak periods or critical issues (warehouse visits, hands-on, • problem-solving), • Ensure 3PL adherence to packaging and quality standards, • Coordinate QC procedures with Product Development team Inventory & Planning • Ensure seamless integration between 3PL and Shopify inventory systems for consistent accuracy, • Own launch management: coordinate inventory uploads, SKU setups, and system readiness for, • new releases, • Lead monthly inventory reconciliation across all channels (DTC, wholesale, fulfillment centers), • Coordinate inventory movement, donations, and office stock management, • Partner with Planning to support purchasing decisions and minimize stockouts Customer Experience • Support the operational excellence of our CX team, • Establish KPIs and reporting to track performance and identify opportunities, • Post-Purchase Operations: Own shipping settings, fulfillment speed communications, order, • tracking experience, and returns/exchanges process, • Lead CX software evaluation and integration: helpdesk platforms, returns management tools, AI, • chatbots, review platforms, warranty systems Qualifications • 3-5+ years in operations leadership, ideally in DTC fashion, lifestyle, or consumer brands, • Proven experience managing 3PLs, customer service teams, and scaling operations through, • growth, • Strong analytical skills: demand planning, inventory forecasting, data-driven decision-making, • Systems thinker who can build processes from scratch and optimize existing workflows○, • Exceptional organizational skills with high attention to detail and follow-through, • Proficiency in Excel, inventory management systems, and operations tools (Shopify,, Gorgias, etc.), • Comfortable in ambiguity and startup pace; entrepreneurial mindset, • Willingness to travel and work flexible hours during peak periods

Company Description Colors in Optics, Ltd., based in New York City, is a family-operated leader in the eyewear industry with over four decades of experience. Renowned for its impeccably crafted products, the company revolutionized the market in 1976 with its innovative use of vibrant colors in eyewear design. Beyond its own brand, Colors in Optics, Ltd. collaborates with renowned brands such as Jessica Simpson, Vince Camuto, Tahari, Nanette Lepore, Rocawear, Martha Stewart, and U.S. Polo Association, among others, to design, manufacture, and distribute eyewear. The company also serves as the exclusive distributor for select European brands and is a trusted supplier of Private Label products for retailers across the United States. Role Description The Shipping Coordinator is a full-time, on-site position based in Garden City Park New York in Nassau County, Long Island. The role includes coordinating daily shipping and receiving activities, ensuring accurate inventory management, and preparing items for domestic and international shipment. The coordinator will also collaborate with various teams to ensure efficient export logistics and provide excellent customer service by addressing inquiries and concerns related to shipping and order fulfillment. Qualifications • Proficiency in Shipping & Receiving processes and Inventory Control, • Strong skills in logistics coordination, • Excellent Customer Service abilities with strong communication and problem-solving skills, • Organizational skills and attention to detail

POSITION PURPOSE The Logistics Coordinator is responsible for managing inbound logistics operations for domestic and international finished goods into the New York distribution center. This role ensures the accurate, timely, and compliant receipt of merchandise through coordination with factories, freight forwarders, and customs brokers. It oversees inbound shipment tracking, receiving and inspection processes, inventory reconciliation, and documentation accuracy across ERP and warehouse management systems. The position also supports operational efficiency by monitoring shipment status, resolving inbound delays or discrepancies, and maintaining accurate data to ensure visibility and integrity across the supply chain. MAIN RESPONSIBILITIES Inbound Logistics & Distribution Operations • Oversee inbound finished goods shipments from domestic and international factories to the New York distribution center, ensuring accurate and timely receipt of merchandise, • Receive and inspect incoming deliveries, verifying quantities and condition, documenting discrepancies, and escalating issues when needed, • Coordinate with freight forwarders and customs brokers to ensure smooth and timely movement of goods into the warehouse, • Track inbound shipment status end-to-end, proactively resolving delays and communicating updates to internal stakeholders, • Maintain organized receiving areas and support daily inbound warehouse operations and storage standards Inventory & Supply Chain Coordination • Forecast and resolve inbound supply risks, including production shortages and delivery delays, in collaboration with domestic production and international partners, • Ensure inventory accuracy through proper tracking and reconciliation of incoming stock across systems and facilities, • Develop and distribute regular inbound logistics reports, including shipment status, receiving performance, and exception tracking, • Manage inventory allocations and create pick tickets for fulfillment through 3PL partners, • Ensure efficient outbound logistics, maintaining timely distribution of collections to customers, • Coordinate inter-warehouse transfers to support inbound flow and stock accuracy, • Maintain regular communication with 3PL partners to ensure high performance standards and KPI achievement Documentation, Compliance & Systems • Prepare and complete import/export and shipping documentation to support customs clearance and movement of goods, • Maintain accurate logistics data across systems and dashboards to ensure operational integrity and reporting accuracy, • Utilize RLM ERP, WMS platforms, (RLM is a plus) and Excel for inbound tracking, reporting, and operational analysis, • Support KPI tracking and reporting to improve inbound logistics efficiency and performance visibility SKILLS & QUALIFICATIONS • A minimum of 2-3 years of experience in a Supply Chain or Logistics position, • Maintains a proactive, positive, and solutions-oriented approach in a fast-paced office environment, • Comfortable working with various departments, fostering strong working relationships across teams, • Highly detail-oriented with a strong commitment to organization, consistency, and clear communication, • Must have excellent verbal, written and interpersonal communication skills, • Proficient with Microsoft Outlook and Microsoft Suite (intermediate Excel experience)

Administrative & Office Operations Assistant Location: New York, NY Employment Type: Full-Time Company Overview BG Fashion, Inc. is the U.S. subsidiary of Bando Global, a globally integrated apparel manufacturing and wholesaling company with offices and partners across the U.S., Korea, Bangladesh, Vietnam, India, China, Egypt, Kenya, and the U.K. We specialize in men’s woven shirts, bottoms, tailored clothing, and private-label apparel programs for major U.S. retailers across department store, off-price, specialty, and wholesale channels. As our U.S. business continues to grow, we are looking for a highly organized, detail-oriented, and proactive Administrative & Office Operations Assistant to help support the day-to-day operations of our New York office. This person will play a critical role in keeping our office, administrative processes, accounting coordination, HR records, vendor relationships, and internal operations running smoothly. This is a hands-on role for someone who is comfortable managing details, solving problems, following up consistently, and helping build structure in a growing business. Role Overview The Administrative & Office Operations Assistant will support the U.S. team across accounting coordination, HR administration, office management, operations, scheduling, travel logistics, and special projects. This person will work closely with company leadership, employees, third-party accounting firms, vendors, building management, logistics partners, and global team members. The ideal candidate is organized, trustworthy, resourceful, and comfortable handling a wide range of responsibilities from reviewing invoices and payroll records to coordinating sample shipments, managing office supplies, scheduling business trips, and researching third-party service providers. This role is not limited to traditional administrative work. We are looking for someone who can proactively identify issues, flag operational or cash flow risks, and help improve how the office runs as the company grows. Key Responsibilities Accounting & Finance Administration • Coordinate with the company’s third-party accounting firm to ensure accounting, payroll, and tax-related processes are completed accurately and on time., • Review invoices, bills, credit card statements, reimbursements, and expense reports for accuracy before submitting or approving., • Help track vendor payments, office expenses, recurring subscriptions, insurance payments, and other administrative costs., • Maintain organized records of invoices, receipts, contracts, W-9s, insurance documents, payroll records, and related documents., • Support leadership by flagging unusual charges, late payments, duplicate bills, missing invoices, or potential cash flow concerns., • Assist with basic reporting, spreadsheet tracking, and document preparation as needed., • Support internal controls by ensuring documentation is complete and approvals are properly tracked. HR, Payroll & Employee Administration • Support employee onboarding, including paperwork, payroll setup, laptop purchasing, email/account setup coordination, and office readiness., • Maintain organized employee records, including employment agreements, offer letters, insurance documents, payroll information, and benefit-related materials., • Track corporate and individual insurance policies, including health insurance, disability insurance, workers’ compensation, liability insurance, and other required coverage., • Coordinate with third-party payroll, insurance, benefits, CPA, and legal partners as needed., • Help ensure employee-related documents and processes are completed accurately and confidentially., • Research HR-related policies, compliance requirements, and operational questions when needed., • Support the team as the U.S. office continues to hire and build more formal HR and administrative processes. Office Operations & Facilities • Oversee day-to-day office operations to ensure the New York office is organized, clean, functional, and professional., • Manage office supplies, kitchen supplies, equipment, storage areas, closets, sample areas, and general office organization., • Coordinate with building management, maintenance vendors, HVAC providers, electricians, plumbers, IT vendors, cleaners, and other service providers., • Track maintenance needs and follow through until issues are resolved., • Help manage office equipment, including printers, computers, phones, internet, furniture, conference room setup, and shared office tools., • Coordinate office moves, desk setup, storage organization, and workspace assignments as needed., • Maintain a professional office environment for employees, guests, buyers, vendors, and business partners. Logistics, Packages & Sample Coordination • Receive, organize, track, and send packages, samples, documents, and shipments., • Coordinate domestic and international shipping with FedEx, UPS, DHL, couriers, and other logistics providers., • Maintain organized records of incoming and outgoing packages, tracking numbers, delivery statuses, and sample shipments., • Support sample organization for buyer meetings, comp shopping, market appointments, presentations, and internal reviews., • Help keep closets, sample storage, and product areas organized and easy to navigate., • Coordinate errands, pickups, drop-offs, and time-sensitive deliveries as needed. Scheduling, Travel & Meeting Support • Manage scheduling for internal meetings, external appointments, buyer meetings, vendor calls, and global team coordination., • Coordinate domestic and international business travel, including flights, hotels, transportation, itineraries, and meeting logistics., • Support scheduling for comp shopping trips, buyer meetings, market research visits, trade shows, and business trips., • Prepare meeting materials, agendas, schedules, sample lists, and follow-up notes when needed., • Coordinate conference calls, video meetings, meeting rooms, catering, and guest logistics., • Help leaders and team members stay organized by tracking key deadlines, follow-ups, and action items. Special Projects & Process Improvement • Support special strategic and operational projects as assigned by leadership., • Research and compare third-party service providers, including ERP implementation consultants, warehouse providers, payroll vendors, insurance providers, IT vendors, logistics partners, and office vendors., • Help evaluate office, warehouse, HR, accounting, and operational processes as the company scales., • Assist with cost comparison, vendor outreach, data collection, and summary preparation., • Identify opportunities to improve office workflows, documentation, communication, and administrative processes., • Proactively flag operational risks, vendor issues, documentation gaps, compliance questions, or areas where the company needs better structure. What We’re Looking For • 3+ years of administrative, office management, operations, accounting support, executive support, or HR administration experience preferred., • Bachelor’s degree preferred, but not required., • Strong organizational skills and attention to detail., • Ability to manage multiple tasks, deadlines, vendors, and follow-ups at the same time., • Comfortable reviewing invoices, expenses, spreadsheets, payroll records, contracts, and administrative documents., • Strong written and verbal communication skills., • Proficiency in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint., • Comfortable using shared drives, email systems, calendar tools, video conferencing tools, and basic office technology., • Ability to handle confidential information with discretion and professionalism., • Proactive problem-solver who can identify issues before they become bigger problems., • Comfortable working in a fast-moving, entrepreneurial, and globally connected business environment., • Experience in apparel, wholesale, manufacturing, logistics, retail, or import/export is a plus., • Korean language ability is a plus, but not required. What Will Make Someone Successful in This Role You will do well in this role if you are someone who: • Takes ownership and follows through without needing constant reminders., • Is detail-oriented but also understands the bigger business context., • Enjoys creating order, structure, and better processes., • Is comfortable switching between administrative, operational, HR, accounting, and logistics-related tasks., • Communicates clearly and professionally with employees, vendors, executives, and external partners., • Knows how to handle sensitive information carefully., • Can stay calm and flexible when priorities shift., • Is willing to roll up your sleeves and help wherever needed., • Is interested in being part of a growing apparel business with global operations. Why Join Us This is an opportunity to join a global apparel company at an important stage of growth for its U.S. business. You will work closely with leadership and have visibility into many parts of the company, including wholesale, manufacturing, operations, accounting, HR, logistics, and strategic projects. Because our New York office works directly with global teams and major U.S. retail partners, this role offers meaningful exposure to how an international apparel manufacturing and wholesaling business operates day to day.

Solar Eclipse New York is a design-led accessories and lifestyle brand transforming everyday objects into collectible, expressive pieces. Our products are carried by leading global retailers including Nordstrom, Anthropologie, MoMA Design Store, and Le Bon Marché. As we continue to scale across wholesale, retail, and international markets- including new product categories - we are looking for a highly organized and detail-oriented Operations Assistant to support day-to-day execution across production, wholesale, and logistics. This is a hands-on role for someone who thrives in a fast-paced environment and wants to be part of building a growing brand. We’re looking for someone sharp, detail-obsessed, and eager to grow into a larger operations role over time. What You’ll DoProduction & Logistics Support • Assist in tracking production timelines and sample status, • Coordinate shipments with factories and logistics partners, • Help manage delivery schedules and internal trackingWholesale Operations, • Support purchase order entry and tracking across accounts, • Assist with retailer requirements, ship windows, and documentation, • Help ensure orders are processed accurately and on timeTrade Shows & Pop-Ups, • Support preparation for trade shows and retail activations, • Assist with packing, materials, and on-site coordination as needed, • Help track leads and follow-up items post-showInventory & Organization, • Maintain internal trackers for inventory and production, • Help coordinate samples and product organization, • Ensure materials and information are up to date across teamsGeneral Operations Support, • Assist the operations team with day-to-day coordination, • Help keep timelines, tasks, and communications organized, • Support process improvements as the company scalesWho You Are, • 1–3 years experience in operations, admin, or a similar role (consumer brand a plus), • Highly organized and detail-oriented - you don’t let things slip, • Proactive and responsive—you take initiative and follow through, • Comfortable managing multiple tasks and shifting priorities, • Strong communication skills and a team-oriented mindset, • Excited to work in a fast-paced, growing environmentAbout the Role, • This role works closely with the operations team and leadership to support execution across multiple areas of the business. It’s a great opportunity for someone looking to grow within operations at a scaling brand.Details, • Full-time, based in NYC (Flatiron office), • Opportunity to grow with a rapidly scaling, globally positioned brand

Position Overview The Operations Associate plays a critical role in supporting the day-to-day operational functions of Marina B, a luxury fine jewelry brand. This position is responsible for coordinating all incoming and outgoing shipments, managing repairs with domestic and international vendors, and ensuring operational processes are executed efficiently and accurately. This role supports wholesale and retail store operations across all omni-channel functions, ensuring seamless coordination between channels. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Operations & Logistics • Coordinate and process all incoming and outgoing shipments, both domestic and international, • Ensure shipments are prepared, documented, and dispatched in a timely manner, • Track packages and maintain accurate shipping records, • Coordinate with couriers and vendors to resolve delivery issues or delays, • Handle high jewelry and high-value merchandise with the utmost care, discretion, and attention to security protocols Repairs Management • Oversee all jewelry repairs and service requests with local Midtown vendors and international partners, • Prepare, document, and track repair shipments, • Maintain detailed repair logs and provide status updates as needed, • Ensure timely completion and secure return of repaired high-value items Administrative & Billing Support • Check company mailbox daily and distribute correspondence as appropriate, • Upload vendor invoices and bills to the billing portal accurately and promptly, • Reconcile and verify shipping invoices (FedEx, UPS, DHL) against shipment records prior to payment approval and portal submission, • Maintain organized records of invoices, shipping documentation, and repair reports, • Manage petty cash, including tracking expenses, maintaining records, and submitting petty cash reports for reconciliation, • Conduct weekly inventory checks of office and kitchen supplies, maintaining appropriate stock levels and placing orders as needed, • Maintain organization of operational supplies and materials, • Support the operations team with special projects as needed, • Ensure adherence to company procedures, security protocols, and luxury brand standards Show & Event Preparation • Prepare and organize jewelry, fixtures, and tools for trunk shows, exhibitions, and events, • Ensure all materials are complete, properly packed, presentation-ready, and handled with appropriate security measures, • Coordinate logistics for shipping and receiving show materials, • Assist with post-event inventory reconciliation and secure returns Qualifications • 1–3 years of operations, logistics, or administrative experience, preferably within a luxury retail, fine jewelry, or fashion environment, • Experience handling high-value merchandise with discretion and care, • Strong organizational skills and exceptional attention to detail, • Ability to manage multiple tasks and meet deadlines, • Excellent communication and problem-solving skills, • Proficiency in Microsoft Office; experience with shipping systems and billing portals preferred

Company Profile Founded in 1997 by Thierry Gillier, Zadig&Voltaire is a French contemporary designer brand known for redefining luxury with a bold, modern perspective offering fashion for both women and men. Rooted in freedom and creative audacity, the brand draws inspiration from contemporary art, rock & roll, a Parisian spirit, and self-empowerment, values that inform everything we do, from design to the way we collaborate, innovate, and grow our teams. The spirit of the brand is eternally youthful, encouraging its community to embrace individuality and self-expression while practicing self-love, taking bold steps, and living on their own terms. Zadig&Voltaire is dedicated to nurturing the talents of tomorrow and supporting the development of its employees' skills across all the countries where the brand is present. True to its founders’ vision, the company is guided by an artistic and entrepreneurial mindset where employees are encouraged to be agile and proactive within a fast-growing global brand. Zadig&Voltaire fully embraces the complex challenges of the 21st century by actively engaging in its global sustainability program VoltAIRe. As an evolving global brand, Zadig & Voltaire is looking for talented people to get involved. Zadig & Voltaire is an equal opportunity employer. Overview We are seeking a detail-oriented Import/Export & Customs Compliance Specialist to manage international shipments while ensuring full compliance with applicable customs regulations. This role partners closely with logistics providers, customs brokers, and internal teams to drive the efficient and compliant movement of goods into and out of North America. The ideal candidate brings strong operational execution along with hands-on expertise in U.S. customs compliance, classification, and cost optimization. Key Responsibilities Logistics Operations • Own day-to-day execution of international shipments (air, ocean, and ground) from factories to distribution center., • Coordinate with Paris headquarters, freight forwarders, carriers, and customs brokers to ensure on-time delivery., • Track shipments and proactively resolve delays, customs holds, discrepancies, and damage claims., • Optimize routing, transit times, and freight costs while enforcing routing guides and vendor compliance standards., • Develop and maintain shipment tracking tools to monitor time-to-market and logistics spend., • Issue export documentation and ensure completeness and accuracy of shipping paperwork., • Review and validate freight invoices and customs entries for accuracy, ensuring proper recording in internal systems., • Develop and maintain SOP for logistics and compliance processes, • Assist with operations activities as needed. Customs Compliance • Ensure compliance with all applicable import/export regulations, including requirements from U.S. Customs and Border Protection., • Classify products using HTS codes; determine country of origin and MID requirements in collaboration with Paris headquarters., • Manage pre-classification processes, and work with U.S. Customs Brokers to identify and resolve potential Quota, F&WL, or tariff issues., • Review and approve commercial invoices, packing lists, and other customs documentation., • Audit CBP Form 7501 for accuracy; manage duty payments (ACH/PMS) and post entry adjustments., • Maintain records for North America in accordance with regulatory requirements and support internal/external audits., • Support duty optimization programs (e.g., free trade agreements, duty drawback), • Support Headquarters with regulatory requirements for North and South America (e.g., FDA, CPSC, FTC, USDA). Reporting & Systems • Track and analyze KPIs (on-time delivery, clearance times, logistics cost)., • Maintain accurate data in M3 and Winddle., • Generate reporting and insight for leadership on shipment activity and compliance metrics. Required Experience and Skills • 3-5 years of experience in import/export and US Customs Compliance (fashion apparel/footwear, or retail supply chain preferred)., • Strong knowledge of international shipping processes, Incoterms, and customs procedures., • Hands-on experience with HTS classification and import/export documentation., • Knowledge of duty savings programs and trade agreements., • Experience working with freight forwarders and customs brokers, • Bachelor's degree or equivalent experience in related field., • Advanced Excel skills (Pivot Tables, VLOOKUP required)., • Strong analytical and problem-solving capabilities., • High attention to detail, accuracy and organization., • Effective communication across global teams., • Ability to manage multiple priorities in a fast-paced environment., • Proactive, solutions-oriented mindset with a focus on continuous improvement. Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Vision insurance, • Unlimited Time Off Schedule: • Monday - Thursday HQ, • Friday Work from Hom

Description: ABOUT THE COMPANY: Global-e (Nasdaq: GLBE) is the world’s leading platform to enable and accelerate global, direct-to-consumer cross-border e-commerce growth. The chosen partner of hundreds of retailers and brands across the United States, Europe and Asia, Global-e makes selling internationally as simple as selling domestically. With Global-e, retailers and brands can increase international traffic conversion and grow sales by offering customers in over 200 destinations worldwide a seamless localized shopping experience. Our end-to-end e-commerce solutions combine best-in-class localization capabilities, big-data best-practice business intelligence models, streamlined international logistics and vast cross-border experience, enabling online retailers to sell to and from anywhere in the world and seamlessly expand their brand worldwide. Our people play the key role in our success, and we are always looking for more driven, talented and ambitious individuals to join our growing international family. ABOUT THE ROLE: As a Principal Software Engineer at Global-e, you will design and deliver the core services behind our global logistics platform. You will drive innovation within our API‑first microservice architecture built on Scala, Kubernetes, and AWS. Working with cross‑functional teams you will design and implement robust distributed systems that handle millions of transactions. Your contributions will fuel our growth, shape global logistics capabilities for merchants worldwide, and elevate the technical bar for the entire organization. Our Logistics team is critical to Global-e’s success. We integrate with multiple global carriers, manage taxation and compliance, and offer real-time tracking for customers everywhere. By combining deep industry experience with cutting-edge technology, we deliver best-in-class e-commerce solutions. If you’re driven to build software that makes a real-world impact on a massive scale, we’d love to hear from you. This role reports to the Engineering Manager for the team and is based out of our Hoboken, NJ office or our Dublin, Ireland office. You Will: • Deliver High-Impact Features: Lead the design, development, and deployment of new capabilities across logistics (fulfillment, labels, tracking) and order management workflows., • Shape Technical Architecture: Define, communicate, and guide architectural decisions to ensure scalability and reliability., • Elevate Standards: Champion clean code, best practices, and robust testing frameworks, pushing the team to achieve technical excellence., • Scale the Product: Propose and implement features, tooling, and infrastructure that support exponential growth and operational efficiency., • Ensure Quality & Reliability: Employ a rigorous approach to verification, focusing on stable, high-performing systems that meet critical metrics and SLAs., • Move Fast with Confidence: Embrace a rapid, iterative release cycle, balancing speed and safety through CI/CD pipelines, effective monitoring, and efficient processes., • Collaborate & Share Knowledge: Work closely with other engineering teams, product managers, and stakeholders to ensure alignment and share expertise., • Write Code in Scala: Contribute high-quality Scala code (no prior Scala experience required, just a passion for learning and an interest in functional programming). You Are: • Curious & Enthusiastic: You thrive on tackling complex problems, learning new technologies, and sharing insights with others., • Continuous Learner: You stay updated on emerging trends in distributed systems, cloud computing, and software engineering best practices., • Effective Communicator: You translate intricate technical details into clear, actionable information for both technical and non-technical audiences., • A Deep Problem Solver: You analyze both technical and business challenges to identify optimal, future-proof solutions., • Adaptable & Resilient: You excel at navigating shifting priorities, managing unplanned work, and ensuring high-impact deliverables stay on track., • Team-Oriented: You believe great teams build world-class products, and you’re committed to mentoring and collaboration. Requirements: You Have: • 7+ Years of Experience: A proven track record building large-scale, customer-facing applications in a fast-paced environment (e-commerce, fintech, tech startups a plus)., • Distributed Systems Expertise: Familiarity with designing, deploying, and operating resilient, fault-tolerant systems that handle high traffic., • Engineering Practices Proficiency: Hands-on experience with Agile methodologies, CI/CD pipelines, and rapid release cycles., • Strong Database Skills: Ability to optimize and scale applications involving complex data interactions Why Join Global-e? • Impact at Global Scale: Build features used by millions, simplifying global commerce and transforming the e-commerce landscape., • Modern Technology Stack: Work on an advanced microservices platform, leveraging cloud-native tools and best-in-class engineering practices., • Growth & Development: Expand your expertise through challenging projects, mentorship opportunities, and professional development programs. Global-e is an equal opportunity employer. Our team is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and welcome applications from people of all walks of life.

Revenue Vessel is a venture-backed software company aiming to modernize how international logistics companies sell. We've built a product our customers love, almost $2M in ARR (tripled in the last 9 months), with a clear path to $5M by year end. Global logistics is a $40T market started in 1450. In the 1400s, forwarders knew a guy with a boat and a guy with cargo. They continue to operate on the same rolodex-focused sales strategy that worked back then. This has worked for them for centuries. But as global trade gets more volatile, the old way is breaking. They know they need to change; they just don't have the tools to do it. This isn't just a logistics problem; it’s a global crisis. If the right information isn’t in front of the right person at the right time, ships and planes leave ports half-empty. Empty containers mean inflated consumer prices. When shipping is inefficient, the price of everything from milk to medicine goes up. This is the problem we’re trying to solve. While others sell to operations teams with unique, mission-critical processes, we're exploiting a key insight: every logistics team sells roughly the same way, and all of them are poorly served right now. If we get this right, we can be involved in every transaction in global logistics. We can help behemoths like FedEx (a current customer) make better capacity decisions, drive demand to their capital investments, and forward savings to consumers. To get there, we need to build intelligent agents on top of messy, complex trade data, integrate deeply into our customers' legacy systems, and make their whole companies more efficient. The co-founders bring deep domain expertise: former Head of Demand Gen at Flexport, former top-performing SDR manager at Flexport, and former Head of Engineering at Rutter API. We're building a $10B business that can lower grocery prices worldwide, and we don't need to out-compete other Silicon Valley founders to get there. We just need your help. You'll join a team of 6 engineers, all startup veterans, as a senior IC. We're looking for someone who leans full-stack but brings backend strength, the kind of engineer who can design clean, simple systems and ship customer-facing features end to end. As an early team member, you'll own significant pieces of the product and shape how we build. You should be the kind of engineer who dreams about talking to customers and iterating until the customer is calling you personally to say thanks. Here's what near-term work looks like: Building agents that proactively draft outreach for sales reps when market signals fire — like a new trade lane opening up Developing AI-powered account research and scoring that automatically qualifies prospects Scaling our data pipelines and backend systems as our customer base grows Our stack: Node.js, Next.js, Dagster, Heroku, AWS. We believe AI is a foundational shift in how we work and how our customers work. We already use AI agents heavily in our codebase and product, and we plan to go deeper. You're “6 hour business podcast, talk to the owner about how his pizza store works, read too much” curious. You understand that there will be more fires than we can get to, so what matters is choosing to fight the one that will kill us. You've gotten on calls with users, heard them describe their problems, and changed what you were building because of it. If you haven't done this, you've wanted to and been frustrated that you couldn't. You want to work closely with high-integrity, growth-oriented, “can’t wait to reminisce with them at dinner 20 years from now” people. You're excited to invest in your teammates' growth as they invest in yours. You’ve been at an early stage startup (<30 employees) before and you loved it. You want the chill life of a large, stable tech company. You want a 9/9/6 grind. We work hard (expect ~45-50 hours in a typical week) but we don't glorify grinding yourself into the ground. We need you sharp and sustainable, not burned out. You only want to work on projects that interest you. There will be excellent work to do. There will be shit to shovel. We all do both. You think you've already learned everything you can. Never shy away from a problem just because you haven't done it before. You've said 'I've never done this before but give me a few days' and then actually delivered. Be comfortable across the full stack and backend/data work, and excel in at least one. Be comfortable going really fast when it’s needed, but deliver bomb-proof systems when they’re needed too. Communicate exceptionally well. You could have been a Product Manager, but you like building too much. Monday you're pairing with a teammate on a feature. Tuesday, you're on a call with a freight forwarder watching them use the thing you shipped last week. Wednesday, you're rewriting half of it because of what you learned. Thursday, you’re writing more code. Friday, you’re back to the same customer, and you’re smiling because they’re stoked. If these excite you, we're excited about you. If they don't, we're probably not the right place. Build Money Printing Machines: Our success is measured by how much money we help our customers make. We focus on improving the system that is our business and pushing it toward perfection. Kill your Ego: Show up every day, put your ego aside, and figure out how to be better. Give and receive tough feedback openly. Help Each Other Flourish: Care deeply about the whole person. Help each other excel. It's Art: We're in this because we love it. We want to make ourselves and the business better because it’s fun. Too High Integrity: Do the right thing, even when it costs us money. Fully remote, US-based (EST preferred, PST welcome), flexible hours Extremely generous equity (we want you to make off like a bandit if we succeed) Competitive cash comp: $150K–$210K Top-tier health insurance, dental, optional life insurance, optional therapy through Talkspace (US employees) Our interview process starts with a round focused on your technical skills and problem-solving approach. Once we're sure you can code, we have a final interview focused on culture fit.

Licensed Customs Broker (LCB) Manager Location: New York, NY Company: Leading International Freight Forwarder & Customs Brokerage A top-tier international freight forwarding and customs brokerage company is seeking an experienced Licensed Customs Broker (LCB) Manager to lead and develop its customs brokerage operations in New York. This is an excellent opportunity for a motivated customs professional to join a dynamic global logistics organisation with strong growth plans, excellent benefits, and a collaborative leadership team. We are looking for a hands-on leader with strong compliance knowledge, operational expertise, and a passion for delivering outstanding service to customers across multiple industries. Key Responsibilities • Manage and oversee daily customs brokerage operations and entry processing activities, • Ensure full compliance with U.S. Customs and Border Protection (CBP) regulations and other government agency requirements, • Supervise, mentor, and develop customs brokerage staff and entry writers, • Monitor import activities, shipment clearances, audits, and compliance procedures, • Maintain and improve SOPs, operational efficiency, and service standards, • Provide guidance on HTS classification, valuation, duty minimisation, and regulatory compliance, • Act as the primary escalation point for customs-related issues and customer concerns, • Build and maintain strong relationships with clients, CBP officials, carriers, and internal departments, • Support business development efforts by assisting with customs solutions and client onboarding, • Stay current with changes in customs regulations, trade compliance, and industry developments Requirements • Active U.S. Licensed Customs Broker (LCB) licence required, • Minimum 5+ years of customs brokerage experience within freight forwarding or logistics, • Previous leadership or management experience preferred, • Strong knowledge of CBP regulations, HTS classification, PGA requirements, and import compliance, • Experience with ABI systems and customs brokerage software, • Excellent communication, leadership, and problem-solving skills, • Ability to manage multiple priorities in a fast-paced environment, • Strong customer service and client relationship management skills What We Offer • Competitive base salary plus performance bonus opportunities, • 401(k) retirement plan with company match, • Medical, dental, and vision insurance, • Paid vacation, sick leave, and company holidays, • Life insurance and additional voluntary benefits, • Career progression within a respected global logistics organisation, • Supportive and professional working environment, • Ongoing training and industry development opportunities Schedule • Full-time, • Monday to Friday, • New York, NY office-based position This is an outstanding opportunity for a driven customs professional looking to take the next step in their career with a market-leading freight forwarding company. To apply, please submit your resume along with a brief summary of your customs brokerage and leadership experience.

Company Summary: Proximo Spirits is a global leader in premium and craft spirits, home to iconic brands including Jose Cuervo®, 1800® Tequila, Kraken® Rum, and Bushmills® Irish Whiskey. We are driving growth through bold innovation, entrepreneurial energy, and a relentless focus on commercial excellence. Position Summary: Provide wide-ranging legal services to drive the growth and profitability of Proximo’s portfolio of premium distilled spirits brands. Principal responsibilities will include the drafting and negotiation of various commercial agreements, review of marketing materials, and advice regarding compliance and intellectual property matters. Position Responsibilities: • Draft and negotiate agreements for (1) marketing matters, including agreements for marketing and media agencies, talent sponsorships, sports and event sponsorships, trade marketing programs and intellectual property licensing, (2) operations matters, including supply chain and logistics vendor agreements, (3) sales matters, including domestic and international distribution agreements, and (4) business development matters, including acquisitions and joint ventures., • Advise marketing and sales departments regarding compliance with state, federal and international laws and regulations affecting beverage alcohol marketing, packaging and distribution, and assist compliance department in obtaining and maintaining required licenses and other governmental approvals., • Advise marketing department regarding trademark and other intellectual property matters., • Review marketing materials, including social media, online advertising, print advertising, television advertising and press releases., • Develop and maintain professional relationships with regulatory agencies and industry associations. Position Requirements: • J.D., • Strong drafting and negotiation skills, • Strong analytical skills, • Strong business and commercial orientation, • Strong communication and interpersonal skills, • Minimum of 3 years of experience at a top law firm a plus, • Experience in the beverage alcohol industry a plus, • Willingness to work in the Jersey City, NJ office three/ four days per week The salary range for this role is a base salary of $117,900 - $157,200 along with an annual bonus, 401K match, and medical and wellness benefits. The range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate’s experience and skill set against internal peers and against the scope and responsibilities of the position. Proximo is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment based on race, color, sex (including pregnancy), sexual orientation, gender identity or expression, religion, national origin, citizenship status, age, genetic information, physical or mental disability of an otherwise qualified individual, membership or application for membership in a uniformed service, engaging in legally protected activity, or any other characteristic protected under applicable law.

Trustpoint is proud to partner with a well-respected, mid-sized law firm in their search for a Legal Administrative Assistant on a direct hire basis in their Midtown office. This hybrid role will support attorneys and administrative teams by providing high-level clerical, administrative, and coordination support in a fast-paced legal environment. Responsibilities: • Provide general administrative support including calendar management and maintaining attorney contacts, • Coordinate meeting logistics including room reservations, client hospitality, and AV setup, • Meet and greet clients and assist with in-office meeting coordination, • Track expenses, prepare expense reports, and manage corporate card activity, • Arrange domestic and international travel for attorneys, • Respond to internal requests and provide timely administrative support, • Proofread legal documents and correspondence upon request, • Perform scanning, copying, binding, filing, and other document management tasks, • Prepare legal documents, correspondence, and assist with electronic filings, • Format documents, finalize filings, and prepare tables of contents (TOCs), • Create and maintain client and matter files, including engagement letters and intake forms, • Assemble binders and other legal materials as needed, • Track attorney bar admissions, court admissions, and CLE requirements, • Conduct light research including court filings, case information, and related materials, • Enter attorney time into timekeeping systems and assist with contract attorney tracking, • Review and edit prebills and draft corresponding cover letters, • Provide occasional administrative support on personal matters for partners, • Offer backup support to other administrative staff as needed, • Assist with special projects and additional duties as assigned Qualifications: • Associate’s degree preferred, • 2+ years of experience in an administrative or clerical role in a law firm (required), • Strong written and verbal communication skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems, • Strong organizational skills and attention to detail, • Ability to manage multiple tasks and priorities in a fast-paced environment, • Ability to work both independently and collaboratively with attorneys and staff, • Professional demeanor with the ability to build strong working relationships Qualified and interested candidates are encouraged to submit a resume for immediate consideration. Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

International law firm in NYC is seeking a Litigation Paralegal to join their organization. Minimum of 2 years litigation experience is required, with a preference for civil litigation. Hybrid schedule: onsite 4 days per week, 1 day remote Salary: 70-85k base + OT & bonus Hours: 9:30am - 5:30pm Responsibilities: • Organize and tab exhibits, prepare witness kits, and assemble trial binders., • Review and redact documents for case-sensitive matters., • Monitor case dockets and summarize relevant pleadings and applications., • Coordinate logistics for depositions and court appearances., • Summarize trial transcripts and manage post-trial documents., • Proofread and cite check legal documents using established standards., • Collaborate with attorneys and colleagues in a team environment., • Respond to competing demands with flexibility and adaptability. Requirements: • Bachelor’s degree required; Paralegal certificate preferred., • Minimum of 2 years of litigation experience; civil litigation preferred., • Experience in tracking billable hours is highly beneficial., • Proficiency in Microsoft Office Suite and legal research tools., • Strong organizational skills and attention to detail., • Ability to manage multiple projects and meet deadlines effectively., • Flexibility to work overtime as required.

Swiss AviationSoftware is a 100% subsidiary of Lufthansa Technik, and along with our partners in the Digital Tech Ops Ecosystem, leads the digital transformation of the aviation industry in technical asset operation. As the developer of the world's leading software AMOS, Swiss-AS manages successfully maintenance, engineering and logistics requirements of modern airlines. To strengthen our position at the forefront of this global market, we are looking for dedicated employees who would like to work in a fascinating international environment with more than 200 customers worldwide. Tasks • Offering first-level/second-level support to our customers, • Answering cases submitted to Swiss-AS via the AMOS online support tool, • Communicating with customers directly via e-mail or phone, • Interacting with other departments to resolve and clarify the customer case and determine the cause of the problem, • Selecting and explaining the best solution to solve the case, • Ensure follow-up on customer cases Skills • Be a team player, flexible, proactive, and able to work under pressure, • You are a highly motivated individual capable of working independently and taking ownership of tasks, • You have excellent communication skills and can interact with people from various technical backgrounds and cultures, • You are an expert troubleshooter with the ability to diagnose and resolve issues effectively, • Knowledge about the aviation industry and processes in aircraft maintenance, • AMOS knowledge, • Fluency in written and spoken English Desirable • Work experience as an AMOS Administrator is an advantage, • Experience with the AMOS Financial Management module or a strong background in financial processes is an advantage., • SQL knowledge is an advantage Must Have: Valid work permit for the US What we offer • Working in an open and cooperative environment with a motivated and friendly team, • Hybrid work model, • Flight and travel discount, • Excellent working conditions in pleasant surroundings, • Good professional and personal development opportunities, • Highly appealing pension fund scheme/retirement savings plan, • An international work environment with people from around the globe Workplace & Culture This is the environment where your meaningful work impacts our customers, our communities and everyone who experiences AMOS. You develop technical skills, increase your knowledge about aviation and new technologies, meet different cultures, and always be yourself. Your work significantly impacts people's lives, technically and as human beings, and contributes to the formation of our future. In addition, you can be part of a fantastic multicultural and international team with a family spirit. We love to travel, laugh, work, be creative, play sports, and, last but not least, do our best work together.

Trinetix is seeking technical-savvy Middle level PL SQL Developer to support projects focused on healthcare data systems, and data-driven automation initiatives. This role requires a understanding of healthcare data, industry-standard data formats (e.g., 837/835), The ideal candidate is technology-sound, technically skilled , adaptable, and capable of working across systems to analyze trends, identify process gaps, and help implement databases, datamarts and data storage, reporting solutions in healthcare operations. Requirements • 4+ years of hands-on experience in Oracle SQL and PL/SQL development, • 3 years of experience working with healthcare data and entities such as patient demographics, encounters, lab/test results, claims (professional & facility), and electronic health records (EHR/EMR)., • Hands-on experience with HIPAA-compliant data handling, PHI/PII data masking, and regulatory requirements in US healthcare., • A good knowledge and experience working with Oracle or SQL Server is required, • Strong knowledge of Oracle SQL Developer IDE, • Proficiency in writing basic to moderately complex SQL and PL/SQL code, data querying (SQL) as well as reporting , data extractions etc., • Experience with other database technologies (SQL Server, PostgreSQL, MySQL, • Database performance tuning and execution plan analysis, • Experience with data analysis , database monitoring, and data troubleshooting Nice-to-have • Experience and knowledge in migrating code, database changes and data through the various stages of the development life cycle., • Prior exposure to domains like encounters, long term care, renal care, chronic disease management, patient analytics, population health management, medication management, or clinical quality reporting datasets is preferred., • Knowledge of Data Warehousing , relational databases and Star/Snowflake , 3NF schemas, • Experience with Operating System commands and scripting, • Knowledge of physical database design is preferred, • Exposure to HL7/FHIR data standards, • Experience working in healthcare payer/provider settings, • Familiarity with version control systems and tools like JIRA, Git, Confluence, • Agile/Scrum participation experience., • Bachelor’s degree in Healthcare Informatics, Business, Data Science, or a related field., • Oracle PL/SQL Developer certification (preferred) Core responsibilities • Lead design, development, optimization, and maintenance of complex PL/SQL programs, stored procedures, functions, packages, and triggers in Oracle (11g/12c/19c)., • Participate in data analysis, modeling, and database design discussions and support Design scalable backend database logic, • Translate business needs into technical solutions using SQL and PL/SQL, working closely with business analysts, solution architects, and QA teams, • Supports all database objects, including tables, clusters, indexes, views, sequences, packages and procedures, • Assists with impact analysis of any changes made to the database objects., • Develop and maintain ETL logic and data transformation pipelines using PL/SQL, • Tune and optimize existing PL/SQL code and database queries for performance improvement., • Participate in development sprints, documentation, and release management following agile practices, • Writing efficient and optimized queries, stored procedures, functions, triggers, and packages, • Support bug fixes, code enhancements, and troubleshooting production issues., • Perform routine database object management (tables, indexes, views, etc.)., • Prepare scripts and contribute to release management and deployment. Soft Skills • Strong communication and stakeholder engagement skills., • Ability to navigate ambiguity and translate complex business needs into clear, actionable requirements., • Collaborative, self-motivated, and solution-oriented. Why Join Us? • Contribute to meaningful projects that improve healthcare financial operations and data quality., • Work alongside healthcare experts, engineers, and innovators in a dynamic, agile environment., • Be part of a mission-driven team focused on modernizing healthcare data ecosystems, • Opportunities for growth, leadership, and cross-functional collaboration What we offer • Continuous learning and career growth opportunities, • Flexible working hours, • Inclusive and supportive culture About Us Established in 2011, Trinetix is a dynamic tech service provider supporting enterprise clients around the world.Headquartered in Nashville, Tennessee, we have a global team of over 1,000 professionals and delivery centers across Europe, the United States, and Argentina. We partner with leading global brands, delivering innovative digital solutions across Fintech, Professional Services, Logistics, Healthcare, and Agriculture. Our operations are driven by a strong business vision, a people-first culture, and a commitment to responsible growth. We actively give back to the community through various CSR activities and adhere to international principles for sustainable development and business ethics. To learn more about how we collect, process, and store your personal data, please review our Privacy Notice: _

Job DescriptionDescription: Do you dream about being part of History and promoting NYC’s most iconic destination for fun? Luna Park In Coney Island is actively recruiting for Warehouse Team Members. About Us: Central Amusement International Inc. (CAI) is an amusement park development and management company located in New York City. In 2003, CAI developed Victorian Gardens at Wollman Rink in Central Park, and in 2010 developed Luna Park in Coney Island, at the site of the birthplace of the amusement industry. CAI is part of the Zamperla Group, which is the worldwide leader in the manufacturing of amusement rides. Join the amusement park adventure as a Warehouse Associate, supporting the Finance and Administration Manager with a blend of fun and dedication. Dive into the thrill of receiving, overseeing, and controlling our CAI product stocks. Embark on a journey delivering requested products to various departments throughout the day, ensuring the park's gears keep turning seamlessly. Partner with the Finance and Administration Manager in the serious task of performing accurate and timely end-of-month inventory counts. Your role adds a touch of excitement to the logistics behind the magic, making sure our park is always stocked and ready for a spectacular show. Location: Luna Park in Coney Island, 1000 Surf Avenue, Brooklyn, NY 11224 Job Description: • Efficiently load and unload stock from vendors to maintain inventory flow., • Systematically sort and document products with precision., • Maintain organized inventory and provide information promptly when requested., • Execute the retrieval and delivery of products from storage facilities to designated park locations., • Prioritize exceptional customer service for both guests and coworkers., • Offer daily support to department managers, handling tasks such as plush handling and restocking methodically., • Collaborate with the Finance and Administration Manager to conduct meticulous end-of-month inventory counts., • Oversee the systematic flow of items in and out of storage facilities., • Work diligently on reconciling receivables, intra-park deliveries, and stock levels under the guidance of the Finance and Administration Manager., • Conduct thorough audits on other departments' product handling procedures., • Perform weekly reconciliation of uniform vendor accounts., • Uphold a high standard of cleanliness in the work area., • Execute assigned duties with precision and attention to detail., • Adhere strictly to company policies and procedures., • Contribute to accurate and timely inventory counts at the warehouse, conducting audits on retail stores and maintenance shop locations., • Cooperate seamlessly with the Finance Administration Department on ad-hoc requests to support other departments effectively. Requirements: • Ability to thrive in a fast-paced environment and handle pressure when necessary., • Possession of a valid Driver’s License., • Capability to lift up to 50 lbs., • Proficiency in Microsoft Excel and Word for efficient task management., • Preferably experienced with inventory software and forklift operation., • Flexibility to work a variable schedule, including early mornings, nights, weekends, and holidays, inherent to the nature of the amusement park business., • Physical stamina for standing and moving throughout the shift., • Adaptability to work in diverse weather conditions., • Must be outgoing, friendly, courteous, and honest. Job Type: Seasonal

Our client, a leading premium food manufacturer with a strong international presence, is seeking a highly organized and detail-oriented professional to join their U.S. team as an Accounts Receivable Representative. The ideal candidate will be responsible for managing customer accounts, monitoring incoming payments, reconciling discrepancies, and supporting collections activities to ensure healthy cash flow and accurate financial reporting. This role works cross-functionally with Sales, Logistics, and Finance teams to resolve short payments, deductions, and billing issues while maintaining strong customer relationships. Key Responsibilities • Manage and maintain accounts receivable for an assigned customer portfolio, • Monitor customer payment history, outstanding invoices, and aging reports, • Review and analyze invoices to identify discrepancies, promotional discounts, and deductions, • Ensure all promotional offers and discounts are properly applied and documented, • Investigate and resolve invoice-related issues in a timely manner, • Proactively follow up with customers regarding overdue payments and outstanding balances, • Document all communications and payment agreements accurately, • Resolve short payments and reclaim lost revenue while ensuring valid deductions are properly accounted for, • Reconcile accounts and collaborate with Finance to resolve discrepancies, • Prepare regular reports on AR status, payment trends, and collection activities, • Provide insights and recommendations to improve receivables efficiency, • Serve as the primary point of contact for billing and payment inquiries Key Interfaces • Sales Team, • Logistics Team, • Customers, • Vendors, • Brokers Qualifications & Skills • Strong numerical and analytical skills with the ability to manage financial data accurately, • Proficiency in accounting software (SAP preferred), • Advanced Excel and spreadsheet skills, • Excellent attention to detail and organizational skills, • Strong communication skills with the ability to work cross-functionally, • Ability to manage multiple accounts and priorities in a fast-paced environment What Success Looks Like in This Role • Accurate and timely invoicing, • Reduced aging balances and improved cash flow, • Efficient resolution of short payments and disputes, • Strong cross-functional collaboration, • Clear reporting and actionable insights This position is hybrid, requiring 3 days in the office which is in Lower Manhattan The position is temporary-to-permanent, first starting as an hourly employee.

A successful and growing private equity firm is seeking an Executive Assistant to support a small team of investor relations professionals for their new NYC office. The ideal candidate will be able to handle IR related tasks, will be extremely detailed oriented and a team player! The culture of the firm is fantastic, they offer competitive salary and benefits and it is a very exciting time to be at a well established but growing firm! Responsibilities • Calendar management for executives across time zones, • Coordinate a high-volume of internal and external meetings and prepare meeting materials, • Arrange detailed international and domestic travel itineraries, • Roadshow coordination, • Working with other offices, • CRM tracking and updates Qualifications • Bachelor's degree, • Experience in Financial Services, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Our client, a prominent midtown Finance firm, is looking for an Executive Assistant to provide administrative support to an Executive. The ideal candidate will be proactive, organized and detail oriented. JOB DETAILS COMPANY: Finance firm POSITION: Executive Assistant to Executive LOCATION: Midtown, New York – fully onsite HOURS: 8:30am-5:30pm with flexibility to work early mornings and evenings as needed COMPENSATION: $150k-$165k base DOE plus Discretionary Bonus and Great Benefits! Responsibilities • Calendar management, including scheduling and prioritizing meetings and appointments., • Email management, including organizing and prioritizing correspondence and signaling critical matters., • Meeting & event management, including overseeing logistics of upcoming meetings, events & speaking engagements, • Travel management, planning & booking domestic & international travel, including flights, accommodations & itineraries., • Expense management, efficient expense reimbursement through Concur., • Personal tasks, including: getting breakfast and lunch, sourcing family gifts for birthdays and holidays, and securing restaurant reservations Requirements: • Problem-solving: Anticipates needs and resolves issues before they arise, • Organizational skills: Prioritizes effectively and manages multiple tasks seamlessly, with strong attention to detail, • Flexibility & adaptability: Comfortable in a fast-paced work environment, comfortable working outside of business hours as needed, • Confidentiality: High level of discretion, • Communication: Excellent verbal & written communication skills, • Interpersonal skills: Warm, personable, ability to build strong relationships with both internal and external stakeholders, • Technical skills: Proficient in Office (Outlook, Word, Excel, PowerPoint) & ideally also project management tools

Executive Assistant – Global Private Equity Firm $125,000–$135,000 Base DOE + Discretionary Bonus + Outstanding Benefits A world-renowned global private equity firm is seeking an exceptional Executive Assistant to join its high-performing Midtown Manhattan office. This is a unique opportunity to partner closely with a senior executive while becoming an integral part of a sophisticated, collaborative, and internationally connected team. The ideal candidate is polished, proactive, and thrives in a fast-paced environment where professionalism, discretion, and relationship management are paramount. With the firm’s strong European presence, fluency in ITALIAN is REQUIRED, as this role will serve as a key liaison across international offices and stakeholders. This firm offers an engaging, team-oriented culture where Executive Assistants are viewed as trusted business partners and valued contributors to the success of the organization. Location: Midtown Manhattan — Fully Onsite (5 days/week) Hours: 8:30/9:00 AM – 5:00 PM Key Responsibilities • Strategic Executive Support: Serve as the primary partner and gatekeeper to a Senior Principal, expertly managing an ever-evolving calendar, prioritizing communications, and ensuring meetings run seamlessly with all necessary materials prepared in advance., • Global Coordination: Coordinate sophisticated domestic and international travel itineraries and logistics across multiple time zones in partnership with the firm’s dedicated travel agency., • Bilingual Business Communication: Leverage professional fluency in Italian to manage communications and correspondence with European offices, investors, and senior stakeholders., • Financial Administration: Handle detailed expense management and reimbursement processes with precision, efficiency, and confidentiality., • Office Operations & Hospitality: Help maintain a polished, first-class office environment by greeting high-profile guests and investors, coordinating conference room logistics and catering, and overseeing office operations and supplies. The Ideal Candidate • Relevant Experience: 5+ years of Executive Assistant experience within private equity, finance, investment banking, or another fast-paced professional services environment., • Italian Fluency: Native-level or professional fluency in Italian (spoken and written) is required., • Executive Presence: Highly polished, articulate, and emotionally intelligent with the ability to navigate senior-level interactions with confidence and professionalism., • Operational Excellence: Exceptionally organized, detail-oriented, and calm under pressure with a natural ability to anticipate needs and solve problems proactively., • Team-Oriented Mindset: Thrives in a collaborative, team-oriented culture and enjoys being part of a close-knit, high-performing administrative team. This is an outstanding opportunity for an experienced Executive Assistant looking to join a globally respected firm where their contributions will be highly visible, deeply valued, and instrumental to the success of the business. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant – Distinguished Private Equity Firm $100,000 – $140k base DOE + Discretionary Bonus + Fully Paid Benefits A premier Private Equity firm in Midtown is seeking a high-caliber, "roll-up-your-sleeves" Executive Assistant to support 2 Senior Executives at the firm. This is a newly created position designed for an EA who takes immense pride in their work and thrives in a truly collaborative environment. The firm is known for its exceptional, collegial culture where the administrative team of EAs work as a cohesive unit to back each other up. Though primarily supporting the two executives, the ideal candidate is a team player who is happy to assist wherever needed, from complex global logistics to ensuring the office runs seamlessly. Location: Midtown, onsite Monday-Friday Hours: 9:00 AM – 6:00 PM Key Responsibilities • Core Executive Support: Manage complex, shifting calendars and coordinate domestic/international travel arrangements., • Specialized Support: Assist with executive specific workstreams, including recruitment scheduling and managing data within Salesforce., • Presentation Materials: Utilize PowerPoint to help draft and refine presentations and investor flipbooks; manage ad-hoc projects as they arise., • Team Collaboration: Work closely with existing EA team to provide seamless coverage across the firm; participate in an "all hands" mentality to meet firm-wide goals., • Financial Admin: Meticulously track and process expense reports and manage sensitive documentation with absolute discretion. The Ideal Candidate • Experience: 7+ years of EA experience within Finance, • Technical Skills: Proficiency in Salesforce and expert-level PowerPoint skills, • Professionalism: High-caliber presence. You understand the importance of the EA role and approach every task—from board materials to office maintenance—with 110% dedication., • Traits: Hyper-organized, meticulous, and proactive. You are someone who takes notes, anticipates needs, and builds rapport to earn trust and increased responsibility over time., • Discretion: You have a deep understanding of confidentiality and sensitive information is mandatory. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $135,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance. This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities. Location: New York City, near Union Square Schedule: 5 days/week in office Additional flexibility: Some hybrid/remote work flexibility given when principals are traveling and during the summer Hours: Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed Compensation & Benefits: $150,000 to $200,000 base salary + discretionary annual bonus, paid healthcare benefits, PTO, 401(k) What the role involves: • Managing complex executive MS Outlook calendars across time zones, • Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries, • Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders, • Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics, • Handling polished written and verbal communications on behalf of principals and managing inboxes, • Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel, • Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings, • Handling confidential documents and sensitive information with discretion, • Supporting interactions with investors, partners, and international contacts in a polished manner Ideal background: • 10+ years of executive assistant and personal assistant experience supporting senior executives, • Background within financial services, venture capital, family office, investment, or similarly fast-paced environment, • Tech-savvy and confident using Microsoft Office and AI tools, • Extremely polished, discreet, and service-oriented, • Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs, • Strong global scheduling and calendar management experience, • Resourceful, organized, and thick-skinned with a flexible mindset Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant | Prestigious Investment Firm $135,000 – $150,000 base DOE + Discretionary Bonus + Exceptional Benefits A leading private investment firm is seeking a high-performing Executive Assistant to support a Managing Director and two Vice President’s in a dynamic, fast-paced environment. This is far more than a traditional support role — it’s an opportunity to become a trusted right hand and strategic partner within a collaborative and highly respected team. Known for its collegial culture and top-tier leadership, the firm offers the chance to work alongside driven professionals in an environment that values excellence, initiative, and teamwork. You’ll join a wonderful administrative team and play a key role in keeping senior leadership operating at the highest level while helping drive office culture, events, and operations. The ideal candidate is proactive, solutions-oriented, and thrives in finance — someone who anticipates needs before they arise, stays several steps ahead, and brings a calm presence to every interaction. Location: Midtown West, NYC — Fully Onsite (5 days/week) Hours: 8:30 AM – 6:00 PM What You’ll Do • Serve as a trusted partner to the MD and VPs, managing priorities in a high-volume, ever-evolving environment, • Own complex calendar management and coordinate intricate domestic and international travel across multiple time zones, • Prepare executives for high-level meetings by managing agendas, materials, logistics, and last-minute changes with precision, • Collaborate closely with a best-in-class team on office operations, team events, conferences, and offsites, • Handle expense reporting and administrative processes with exceptional attention to detail and urgency, • Act as a key point of contact for both internal stakeholders and external partners, representing leadership with professionalism and discretion What They’re Looking For • 5+ years of Executive Assistant experience within private equity, investment banking, venture capital, or another fast-paced professional services environment, • A highly organized, resourceful professional who thrives in a demanding, high-expectation setting, • Strong business judgment, excellent communication skills, and the confidence to interact with senior executives and clients, • A proactive mindset with the ability to anticipate needs, solve problems quickly, and execute flawlessly, • A collaborative, team-first attitude with a willingness to jump in wherever needed This is an exceptional opportunity for someone who enjoys being at the center of a fast-moving business and wants to join a firm where Executive Assistants are viewed as true partners to leadership. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Overview AmTrust Financial is seeking an Executive Assistant to support our EVP, Head of North American Commercial P&C, performing a wide range of administrative and executive support to ensure the efficient operation of the organization. Responsibilities • Coordinate International and Domestic Travel and manage busy and complex schedules., • Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations, • Prepare monthly expense reports, • Register Executive and Direct Reports for conferences, • PowerPoint, Excel, and Word proficiency, • Strong Organizational aptitude, • Manage all onboarding and new hire setup., • High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.), • Preparation (printing, scanning, copying, binding) of meeting, • Ad hoc research and clerical projects and assorted administrative tasks, • Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing, • Handle requests for information and data, • Resolve administrative problems and inquiries, • Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors, • Prepare agendas for meetings and prepare schedules (Prepare binders for conference events), • Assist with incoming mail process as needed, • Periodic expense report reviews, • Periodic Excel worksheets as they are assigned, • Daily briefings, go over highlights for each day, • End of the day briefing – follow-up (checklist on projects and tasks, status update), • Book personal appointments: I.E., Doctor/Dentist/Check-Up, • Run errands when needed, • Must be very familiar with Microsoft Teams/ Outlook Calendar, • Assist Direct Reports when needed, • Office Maintenance by filing and organizing reports and sensitive materials by placing them in proper binders and folders., • Greet incoming clients/guests. Then, escort them to designated conference rooms., • Arrange dining reservations when needed., • Confirm all appointments for the following day., • Launch all virtual meetings, be the facilitator (admitting all attendees to the meeting). Qualifications • Must have extended experience working in a corporate environment, • Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy., • Must be able to interact and communicate with individuals at all levels of the organization., • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint), • Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines., • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands., • Must be very consistent, • Must be very professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients., • Must adhere to office dress code and appearance. Education/Training/Experience Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience. The expected salary range for this role is $24.00-$45.00/HR. Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.

We are hiring an Executive Assistant to support a senior partner at a top international law firm. You will be responsible for providing high-level, administrative support, such as managing complex calendaring, coordinating travel arrangements, and supporting business development and marketing efforts. HOURS: Monday – Friday, 8:30 AM – 5:30 PM EST SCHEDULE | LOCATION: HYBRID (three days onsite) | New York City, NY PAY: Up to $125k + Overtime + Discretionary Bonus BENEFITS HIGHLIGHTS: Health, Dental, Vision, 401K, etc. Qualifications • High School diploma required (Bachelor’s degree preferred) with a minimum of six years’ experience in a law firm environment., • Knowledge of Firm software (Word, Outlook, Excel, PowerPoint) and the ability to learn new operating systems., • Exceptional professionalism, close attention to detail, and effective interpersonal and written/verbal communication skills., • Ability to manage multiple projects, handle shifting priorities, synthesize information, and maintain strict confidentiality., • Flexibility to perform a wide range of tasks, adjust hours as needed, and thrive in a demanding, fast-paced environment both independently and as part of a team. Job Duties/Responsibilities • Be the go-to person for complex scheduling, travel (domestic/international), and visa coordination, always staying ahead of conflicts and anticipating needs., • Handle all financial administration—time entry, expenses, and invoices—and prepare/edit documents and presentations using Microsoft Office Suite (Word, Excel, PowerPoint)., • Manage attorney email accounts as a proxy, organizing messages, prioritizing action items, and ensuring all communication is properly filed., • Play a key role in business development and client intake by prepping necessary documents, tracking activity, supporting accurate billing, and maintaining relationships with client contacts., • Organize and execute client and internal meetings (logistics, AV, catering), assist with general office tasks and special projects, and maintain a four-day-a-week physical presence in the office. Equal Employment Opportunity Statement: SearchPointNY/Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Physical Requirements: This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.

We are seeking a sharp, intuitive, and highly organized Executive Assistant to support our client, two executives whose lives span multiple businesses, personal commitments, and time zones. This role centers on managing calendars and orchestrating time, energy, and priorities with precision and care. The ideal candidate is a master of logistics and communication, someone who thrives in complexity, anticipates needs before they arise, and keeps everyone aligned without missing a beat. You’ll be the connective tissue between the principals and their broader ecosystem, ensuring clarity, flow, and follow-through at every turn. Responsibilities • Own and manage all professional and personal calendar events across business, family, and travel domains., • Proactively schedule, confirm, and reschedule meetings across multiple time zones., • Build and protect margin, deep work time, and recovery blocks., • Align calendars with weekly strategic priorities set by the Chief of Staff., • Ensure seamless integration between work, personal, family, and travel activities., • Communicate clearly and consistently with all stakeholders to keep everyone in the loop., • Book and manage complex travel itineraries (domestic and international), including flights, lodging, and ground transportation., • Track and honor travel preferences, seat selection, hotel loyalty programs, dietary needs, etc., • Anticipate timing conflicts and design realistic travel and recovery plans., • Provide detailed itineraries and handle real-time changes or disruptions with calm and clarity., • Help manage inboxes and draft responses when appropriate., • Triage inbound requests and coordinate with internal and external stakeholders., • Provide timely reminders, prep materials, and briefings to keep principals focused and informed., • Maintain systems for tracking key relationships and follow-ups., • Support team operations by ensuring logistics and communications are aligned and executed smoothly., • Schedule personal appointments and maintain health-related records and reminders., • Coordinate household logistics (e.g., deliveries, dinner parties, vendor access)., • Assist with personal gifting, special occasions, and family-related planning. Ideal Experience • You live and breathe scheduling. You’re fluent in time zones, buffer blocks, and the art of sequencing a day for maximum impact., • You know how to book smartly, anticipate hiccups, and make travel feel effortless., • You keep everyone informed, aligned, and prepared without needing to be asked., • You navigate intensity, ambiguity, and shifting priorities with grace and discretion., • You think two (or ten) steps ahead, solve problems before they surface, and create systems that make everything run better., • You handle sensitive information with the utmost care and professionalism., • You’ve supported executives, founders, or high-performance households, and you understand the pace, expectations, and nuance that come with it. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Our client is seeking an executive assistant for the Hedge Fund Solutions Group, who provides high-level administrative support to a large team of investment professionals across the New York and West Conshohocken offices. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced financial services environment. Key Responsibilities: Administrative & Calendar Management • Manage complex and high-volume calendars, including scheduling and prioritizing meetings, • Coordinate extensive meeting logistics across multiple stakeholders and time zones, • Review and prioritize incoming emails, taking appropriate action when necessary, • Provide phone coverage, route calls, and take detailed messages Travel & Expense Management: • Coordinate domestic and international travel arrangements, including flights, hotels, visas, and ground transportation, • Plan detailed travel logistics, accounting for timing between meetings and locations, • Submit, track, and manage expense reports through SAP Concur to ensure timely processing, • Maintain knowledge of firm policies related to travel, expenses, and approvals Meeting & Event Coordination: • Organize on-site and off-site meetings, conferences, and events, • Coordinate client meetings, including room bookings, catering, and day-of logistics, • Prepare agendas and ensure smooth execution of all scheduled events Operations & Administrative Support: • Process vendor payments through internal systems (e.g., Smaart), • Obtain approvals for firm-related expenses via MSMER system, • Maintain and organize documentation, ensuring accuracy and confidentiality, • Assist with onboarding and offboarding of employees (permanent, temporary, and interns), • Facilitate execution of legal documents requiring officer signatures Team & Project Support: • Provide backup support for other administrative team members as needed, • Manage and complete ad hoc projects and special assignments, • Maintain strict confidentiality of sensitive firm, employee, and client information Qualifications: • Bachelor’s degree required, • Prior executive-level administrative experience required, • Experience within financial services preferred, • Strong proficiency in Microsoft Office Suite, • Excellent written, verbal, and interpersonal communication skills, • Highly organized with strong attention to detail and ability to multitask, • Proactive, flexible, and able to take initiative in a fast-paced environment, • Ability to quickly learn new systems and processes, • Strong judgment and professionalism when interacting with internal and external stakeholders

We are currently recruiting for an Executive Assistant in NYC (Hudson Yards) – in-office 5 days a week. In this role you will support a Financial Services Executive and team with a variety of administrative tasks. 110K – 120K Base + OT + Bonus + Equity + Benefits Package Responsibilities: • Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents, • Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise, • Prepare for meetings supporting the needs of executives involved, • Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports, • Manage highly sensitive, confidential information with complete discretion, • Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts), • Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles, • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives, • Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed Requirements: • 3-5+ years of experience as an Executive Assistant, C-level support & college degree, • Financial industry knowledge highly desirable, • Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations, • Excellent writing, editing, and verbal communication skills, • Research savvy with extensive experience using online resources, • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective Local candidates only. Must be in NYC area and in commutable range to Hudson Yards 5 days in-office. No sponsorship.

Executive Assistant - Midtown Real Estate / Investment Firm - $70-$85K + fully paid benefits A close-knit, hands-on office environment is seeking a dedicated and poised Executive Assistant to support a senior leader. This is a boutique-style setting where the pace is steady, the culture is traditional, and no two days are the same. The executive oversees a diverse portfolio of business interests and is looking for a highly reliable administrative partner to help manage both professional and personal priorities with discretion and precision. Responsibilities: • Manage complex, ever-changing calendars across professional and personal commitments, ensuring alignment and efficiency, • Coordinate domestic and international travel, including detailed itineraries, logistics, and real-time adjustments as needed, • Serve as a primary point of contact, handling communications with internal stakeholders, external partners, and vendors with professionalism and discretion, • Screen and prioritize emails, calls, and requests, responding or escalating as appropriate, • Prepare and organize meeting materials, presentations, and reports to support executive decision-making, • Maintain organized systems for files, contacts, and documentation to ensure easy access and continuity, • Track tasks, follow-ups, and key deadlines, ensuring nothing falls through the cracks, • Assist with personal administrative needs, including scheduling, reservations, and coordination of appointments, • Liaise with vendors and service providers, managing relationships and ensuring timely execution of deliverables, • Support light project coordination across various business initiatives, keeping timelines and stakeholders aligned, • Handle expense tracking, reporting, and general administrative processes with accuracy and timeliness, • Leverage Microsoft Office and other tools to streamline workflows and improve overall efficiency, • Maintain strict confidentiality across all business and personal matters Qualifications: • 10+ years of experience providing high-level executive support in a fast-paced, professional environment, • Proven ability to manage complex calendars, travel logistics, and shifting priorities with minimal oversight, • Strong communication skills, both written and verbal, with the ability to interact across all levels of an organization, • High level of discretion and judgment when handling confidential information, • Detail-oriented with exceptional organizational and follow-through skills, • Proactive mindset with the ability to anticipate needs and problem-solve independently, • Comfortable supporting both professional and personal administrative responsibilities, • Experience working in a traditional, in-person office environment preferred, • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); exposure to additional tools or systems is a plus, • Ability to prioritize effectively and remain composed under pressure, • Strong work ethic with a reliable, consistent approach to day-to-day responsibilities Base Salary: $70-$85k plus fully paid company benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to:bsedita@adviceny.com If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel Celebrating over 40 years as one of the premier search/staffing firms serving the New York metropolitan area

Executive Assistant to Fantastic IR Team – Investment Firm A wonderful investment firm is seeking a high-caliber, proactive Executive Assistant to support their Investor Relations Team. This is a unique opportunity to join a company that is known for its incredible culture, exceptional benefits, team-building events, and a supportive environment. $140,000 – $190,000 DOE + discretionary bonus + top-tier benefits New York, NY | Hybrid (4 days in-office / one day remote ) | Typical Hours: 8/9am-6pm ET. Responsibilities include (but not limited to) • Complex Calendar Management: Proactively manage intricate calendars across multiple time zones for the team., • Travel Coordination: Arrange complex, multi-leg domestic and international travel itineraries, including accommodations, car services, and visas for all conferences., • Investor Liaison: Serve as a professional point of contact for investors and potential stakeholders., • Meeting Logistics: Coordinate high-stakes internal and external meetings, including materials preparation and catering., • Expense Management: Prepare and process detailed expense reports in a timely manner., • Ad Hoc Projects: Support the team on special projects and initiatives., • Investor Communication: communicating/coordinating with investors on behalf of the team. Ideal Candidate • 5+ years of Executive Assistant experience; direct experience within Investor Relations, • Proactive Mindset: Ability to stay five steps ahead of a busy team, • Technical Proficiency: Expert-level skills in MS Office, • Professionalism: High level of professionalism and discretion when handling confidential firm and investor information. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.