Office & Admin jobs in San Jose, California - Page 15Create job alerts

Data Entry Clerk - Remote Work From Home Focus Group Panelist - Full Time / Part Time. Data Entry Clerk experience is not necessary but helpful. If you are a data entry clerk, admin assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone

Alliance Bank of Arizona, Alliance Association Bank, Bank of Nevada, Bridge Bank, First Independent Bank, and Torrey Pines Bank are divisions of Western Alliance Bank; Member FDIC. Represent the Bank in various community, civic, and community reinvestment functions to further enhance the Bank’s im

Job Description We are an air compressor service company currently looking for an Administrative Service Assistant to provide support to our Service Department. This crucial role will be working closely with our technicians and management to be the essential core of our Service Department. One of the primary requirements of this positions is creating estimates from recommendations within a timely manner and accurately. ESSENTIAL FUNCTIONS AND BASIC DUTIES Creating and sending estimates and researching parts Collaborate with Service Manager to gather necessary information for estimates Answering phone calls and assisting customers in a friendly manner Processing Orders (purchase orders, sales orders) Create billing packages from technicians work orders, PO’s and other documents Work with technicians and management on schedule and dispatching of jobs Verifying all parts are in stock and ready to schedule Follow up with management, customers and technicians Supporting service department and other departments as needed Training to be provided for estimate creation and submittals ESSENTIAL SKILLS AND COMPETENCIES Excellent time management and organization skills Analytical and attention to details for accuracy Able to work independently Must have 1 year experience using QuickBooks desktop or online or other type software One or more years working with parts and/or accounting experience preferred. Able to locate parts using manuals, catalogs, QuickBooks and distributor materials Good communication and customer service skills Responsive and great follow up skills Reasoning skills and reading/writing skills are a must BENEFITS We offer competitive compensation packages including paid holidays, vacation and sick time. Company benefits include Kaiser medical or Healthnet, Delta Dental, VSP Vision and matching retirement plan. Pay is DOE

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls Dispatching loads to driver., • Basic Data Entry, Delivery Receipt scan and distribute to customer., • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job DescriptionPosition: Front Desk Admin for Health and Wellness Office P3 Athletic & Physical Therapy is looking for a part-time Front Desk Administrator to join our small, yet growing practice in Milpitas, CA. We are passionate about helping people live their happiest and healthiest lives. **To apply, go to Next Steps will be provided from there ** Who we are looking for Are you comfortable with talking to strangers both in person and over the phone? Are you a self-starter? Is being “organized” a top priority in your life and are you able to multitask and prioritize projects, while simultaneously meeting deadlines and prioritizing your day? Can you communicate effectively with people from all different backgrounds – both written and verbal? Are you able to speak up when you see something that is not working and can you anticipate the needs of other people because you show up for work knowing that the smallest details always make the difference? Do you have a positive outlook on life? Are you flexible and open to change, and committed to learning? If you answered yes to these questions, you could be just the person we are looking for to fill the position that we have as a Front Desk Administrator at our office in Milpitas, Ca. You will work closely with our existing Physical Therapy and Front Desk staff. About P3 Athletic and Physical Therapy P3 is a boutique physical therapy and athletic performance office that has been established for 7 years. The founder, Dr. Michael Chin, opened P3 to provide the ultimate experience for all clients and provide them with everything they need to succeed. Less is NOT more at P3. Our clients thrive and love coming to our office not only because they’re getting better, but because of the experience they have in the clinic and the positive effect it has on their lives. Learn more about P3 and the entire team on our website: We are in a period of growth with a database of hundreds of clients whose experience and success is of utmost importance to us. As a result, we are now offering you an opportunity to help us to continue to grow and provide a spectacular customer experience for our future and existing patients that goes way beyond what’s offered by most health care facilities. No previous experience in this field is needed, but the right person is likely to have been working in a customer facing environment and has a long track record of dealing inquiries and turning inquiries into happy customers. The Role Ultimately, your job is to help us grow the revenue of the clinic by booking in new patients via the phone or those who walk into our clinic directly and excelling at retaining those patients as lifelong customers of the business. You’ll do that by creating the type of customer experience that patients will be happy to pay for - and just as happy to tell others about. You will join our existing front desk staff and be responsible managing the front desk and waiting room experience, meeting and greeting our patients, answering the phone, converting inquiries into paying patients, and ensuring that all of our patients are looked after and made to feel welcomed whenever they enter your world. Responsibilities Provide "wow" experiences - Your number one job is to provide an unparalleled customer experience that clients can't wait to come back to and force them to tell all their friends about. Some ways you will do this may include • A thoughtful reminder before a client's first appointment and a consistently warm and welcoming demeanor when clients arrive at the clinic., • Preparing their preferred beverage as you sit with them in the waiting room or handwritten letters during a meaningful life event., • You’ll ensure NPS (net promoter score) hits agreed levels by forming genuine relationships with patients because you actually care.Prevent No Shows And Limit Drop Offs And Cancellation - You will be responsible for ensuring clients successfully complete their entire course of treatment. Having clients stop after 3 sessions does not help us or them, so your job is to help them stay the course so they can achieve a full recovery. You will accomplish this by, • Beginning the patient experience with us by holding thoughtful (at least 15-20- minute) conversations with new patients over the phone, ensuring that patients are committed, understanding the patients’ need(s) before speaking with a PT, and explaining how what we do is worth the price we are asking, • Being someone clients can't wait to see each week and fostering trust and an open relationship through in person communications, check-in phone calls, welcome gifts, etc., • Successfully handling price objections by communicating value of our service and associated costs, • Communicating with patients before, during and after appointments to ensure satisfaction is being achieved.Manage The Front Desk And Coordinate Patient Care, • Organizing and managing the schedules, including all necessary forms and paperwork, charts, receipts, etc. - maximizing efficiency and revenue for the clinic, • Develop and regularly update the procedures library so that every aspect of the role is document and can be achieved by anyone else in the business, • Prospering and consistently tag and record client statuses in customer database for client communications and business analytics, • Ensure that all invoices are raised on time, every time and are sent to the appropriate personSkills/Competencies Needed: Detail-Oriented and Fast-Learner • Does not let important details or projects slip through the cracks, • Quickly and proficiently understands and absorbs new informationEmpathetic, High Emotional IQ, • Ability to anticipate unstated needs and understand clients’ emotional states, helping to prevent drop-offs before they happen., • Ability to relate and show clients you understand their situation and how they feel so they feel confident in us as their trusted provider. People in painful states often feel discouraged and doubt, especially if they’ve been let down by other healthcare providers.Strong Communicator and Easily Connect with Others, • Interest in people and ability to get to know them on a personal, not just surface level. We create relationships with our clients that are much stronger than a normal doctor/patient relationship. Our clients are people first and clients second, which means that we place heavy emphasis on these relationships., • Natural ability to recall names and faces of patients and in doing so making all our patients feel welcomed and remembered, • Ability to answer all questions asked over the phone in such a way that increases the likelihood that the person asking will want to become a customer.Organized and Comfortable Prioritizing Multiple Tasks and Projects, • Ability to properly manage each client’s progress and coordinate their progress and needs with the appropriate members of staff., • Comfortable planning and organizing schedules and budgets in an efficient, productive manner. Focuses on key priorities., • Comfortable switching between multiple projects and tasks, • Excels at prioritizing a variety of tasks and projects on a day-to-day and week-to-week basis, • Adaptable and flexible when new priorities and situations ariseProactive and Reliable, • Acts without being told what to do. Brings new ideas to the company., • Lives up to verbal and written agreements regardless of personal cost, • Tenacity and willingness to go the distance to get something doneWhat we will do for you:, • Provide you with ongoing training and support in the field of customer service, front desk administration, and communication, • Access to world class coaching tools in the field of business and personal development, • Supportive team – as well as very friendly customers, • Opportunity to develop and grow in a culture that is value driven and strongly encourages personality based serviceExperience:, • Working in a customer facing environment (preferred), • Track record of dealing inquiries and turning inquiries into happy customers (preferred), • Track record of prioritizing multiple projects and tasks with ease (required)Work authorization:, • United States (Required)Benefits:, • Competitive compensation, • Paid time off, • Paid holidays, • Year subscription to mindfulness app, • Use of P3 office to exercise/workout, • Group retirement planHow to apply: Go to Next Steps will be provided from there.

Job DescriptionWe are looking for a highly skilled Administrative Assistant to support our team in Sunnyvale, California. This long-term contract position offers an opportunity to work in a fast-paced environment, providing vital administrative support across multiple departments. The ideal candidate will possess strong organizational and communication skills, along with proficiency in Microsoft Office tools. Responsibilities: • Provide administrative support to both Support Services in the morning and Account Services in the afternoon., • Manage account-related tasks including opening new accounts, performing account maintenance, and ensuring compliance with relevant regulations., • Deliver exceptional service to members by addressing inquiries and resolving issues promptly., • Organize and prioritize tasks to meet deadlines in a dynamic and collaborative environment., • Utilize Microsoft Excel, Outlook, PowerPoint, Teams, and Word to perform daily tasks efficiently., • Maintain a high level of accuracy and attention to detail in all documentation and processes., • Collaborate with team members to achieve departmental goals and ensure seamless operations., • Handle multiple responsibilities independently while maintaining a high level of productivity., • Support various administrative functions to streamline workflows and enhance department efficiency.• Minimum of two years of experience in new accounts, account maintenance, and understanding of related regulations, preferably with at least one year in a financial institution., • Bachelor’s degree in Business Administration, Accounting, Finance, or equivalent education and experience., • Strong verbal and written communication skills to interact effectively with team members and clients., • Proficiency in Microsoft Excel, Outlook, PowerPoint, Teams, and Word., • Excellent organizational skills with the ability to manage competing priorities and meet deadlines., • Detail-oriented and accurate in all tasks, ensuring compliance and operational excellence., • Demonstrated ability to work independently and under limited supervision., • Capability to thrive in a collaborative and fast-paced environment while supporting team objectives.

Restoration Project Coordinator.Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Restoration Project Coordinator.In this position you will be making a difference each and every day.We have a sincere drive towards the goal of helping

Social Media Job Duties: Develop, implement and manage our social media strategy Define most important social media KPIs Manage and oversee social media content Measure the success of every s

HR Administrative Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants.Prepares payroll by calculating pay, distributing checks, and maintaining payroll records.P

This role offers a unique chance to collaborate with a global team and build a comprehensive understanding of the HR organization. Excellent written and verbal communication skills. Program Dates: This is a 10-12 week internship with start dates in May or June 2026.

Job DescriptionSalary: $25 ~ $30/hour DOE Accounting and Administrative Assistant SK Telecom Americas SK Telecom Americas is the venture investment and corporate development arm of SK Telecom, the largest mobile operator in South Korea. SKTAs core activities encompass corporate venture investments (CVC) and corporate development, all of which are closely aligned with SK Telecoms strategic vision. This strategy aims to leap into a global AI company through strengthened AI competitiveness and partnerships with global AI companies. Responsibilities • Administrative Support, • Provide administrative support directly to the president as well as to the company broadly, • Handle daily mails and deliveries, ensuring prompt distribution, • Coordinate and order daily company lunch for employees, • Maintain office inventory and breakroom supplies/snacks, • Help plan and execute company events, meetings, and conferences ensuring smooth execution and a positive experience for all participants, • Accounting Support, • Work with Finance team to process weekly payment and create monthly expense reports including sending a reminder to the owner of invoices, collecting required supporting documents, prepare the voucher via SAP, etc., • Review if all the payment backups are prepared and complied with corporate policy properly, • Contact with vendors (travel agency, credit card company and others) regarding billing issues, • Provide additional support to different departments and team as needed, • Additional tasks may be assigned as needed to ensure the smooth operation of our office environment* Qualifications • 2-3 years of relevant work experience as an Executive assistant, office administrator or in a similar role, • Proficiency in Microsoft Office Software (Especially Excel and Word), • Strong organizational skills with the ability to multitask and prioritize tasks effectively, • Excellent communication skills, both written and verbal, • Detail-oriented with a high level of accuracy in work, • Ability to maintain confidentiality of sensitive information, • Able to lift office/breakroom items, • High level of efficiency and responsibility, • Bilingual in Korean is preferred Others • Expected hours: 40 hours per week, • Base Pay: $25 ~ $30/hour, • Individual pay rates depend on a number of factorsincluding individuals knowledge, skills, experience, education, and training.

Shifts: Saturday and Sunday, 4:00 pm to 8:00 pm (4-hour shift).

The primary role of a Data Scientist for our Data team is to conduct deep analysis into user behavior, product features, and content ecosystem to generate business insights that can be applied to actionable improvement initiatives. Data Scientist - TikTok Social Interaction (San Jose). TikTok-Data S

At TikTok, our mission is to inspire creativity and bring joy. TikTok is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. The team provides vital

It Vendor Management Office Manager.

Telecommunications Administrator. The Telecommunications Administrator is an integral team member who is responsible for testing, planning, designing, configuring, implementing, maintaining, and supporting the telephone system, including the call center infrastructure, voicemail, and fax lines. Acti

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.Essential Functions and Responsibilities:.May be responsible for one or more of the follow

Billing Operations Administrator to join our Accounting and Finance team.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Ajilon - JobID: 9F8F32DD-7464-4388-859B-17346F241DAB [Administrative Assistant / Secretary] As a Receptionist at Ajilon, you'll: Greet and direct visitors entering the office; Resolve routine administrative problems and answer inquiries concerning activity and operations of department/division; Acce

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and calls; Prepare and edit documents, spreadsh

Competitive pay / Flexible schedule - As a Virtual Administrative Assistant at Achieve Test Prep, you will: Manage calendars and schedule appointments for the team; Organize and maintain electronic and physical files; Respond to emails and phone calls in a timely and professional manner; Prepare and

Competitive pay / Benefits - As an Office Assistant you'll: Answer phones and direct calls; Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records; Provide account access, usage reports, data analysis, and other ad hoc requests f

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

This position is part time, required to work 2 overnight Friday and Saturday (11pm - 7am). A Night Auditor is responsible for overseeing the auditing, posting and balancing of daily financial transactions to support the hotel's continuing effort to deliver outstanding guest service and financial pro

Safeway - JobID: 666702 [Grocery Clerk / Cart Attendant] As a Courtesy Clerk at Safeway, you'll: Assist customers with product location, unloading carts, bagging orders and providing carryout service as required; Verify prices and return merchandise from the check stand area to display area; Retriev

Collaborate with other functions including HR, Legal, Finance, Compensation, Procurement, Talent Management and Operations to improve talent acquisition processes, tools, and systems for more efficient executive recruitment. NetApp is looking for a top-tier Executive Recruiter to join its distinguis

Dick's Sporting Goods - JobID: 202414897 [Office Assistant / Receptionist] As a Store Administrative Assistant at Dick's Sporting Goods, you'll: Maintain payroll records; Administer new hire paperwork and maintain employee files; Maintain a high level of confidentiality; Participate in budget develo

Are you passionate about working with seniors? Are you dedicated to supporting seniors on their wellness journey to ensure they are provided with an atmosphere that values individualism and dignity? If so, we may have the perfect opportunity for you! Novelle is currently accepting applications for a

Restaurant Depot - 520 Brennan St [Administrative Assistant / Secretary] As a Receptionist at Restaurant Depot, you'll: Answer the telephone and direct the caller to the appropriate associate; Greet and direct visitors; Confirm membership, issue temporary membership cards, and occasionally process n

Office Assistant / Remote] - Anywhere in U. Competitive pay - As an Administrative Assistant at Frontall, you will: Organize and schedule meetings and appointments; Respond to emails and phone calls in a timely and professional manner; Create and update various documents and spreadsheets; Coordinate

Night Auditor (Part Time) - Hilton San Jose. A Night Auditor is responsible for overseeing the auditing, posting, and balancing of daily financial transactions to support the hotel's continuing effort to deliver outstanding guest service and financial profitability. This position is part-time, requi

San Jose Boiler Works, a Legence company, is a full spectrum boiler sales and service company that has proudly served the Northern California area since 1922.Over the years, we have established strong relationships with leading boiler equipment manufacturers so that we can offer you a wide selection

Trillium Staffing - JobID: 778722 [Office Assistant / Receptionist] As an Administrative Assistant at Trillium Staffing, you'll: Assist with administrative tasks such as data entry, filing, and scheduling appointments; Maintain office supplies and equipment inventory; Coordinate meetings and events;

We have an opportunity for a Manager to lead and participate in global HR Mergers and Acquisitions, Divestitures and Spins - HR operational, organizational alignment and employee experience support from early due diligence analysis through to project planning, execution and day 1 go live. Experience

Pay is based on several factors which vary based on position.

Exposure to Sales enablement, marketing analytics, modern HR technologies, or digital transformation. The G&A Recruiter will serve as a trusted advisor to senior leadership, including HR, Sales, Marketing, Strategy, and the ELT, driving full-cycle recruitment and talent strategy. Serve as a consulta

This HR Manager & Business Partner role provides HR support to the Application Engineering within our Customer Success Team. As their primary HR contact, you will deliver a full spectrum of both strategic and tactical HR support and programs to the organization, advising and supporting leaders and m

What You Will Get To Do: The Sr Principal Contract Administrator will act as the primary interface with customers and business partners in conducting proposal preparation, contract negotiation and contract administration. The Contract Administrator will administer, extend, negotiate and terminate st

As a key member of the Business HR team, you will collaborate across the HR value chainincluding corporate and country HR partnersto solve business challenges, guide change management efforts, and ensure the seamless execution of global HR programs. We are seeking a skilled and forward-thinking Stra

The Sales Assistant provides support to CrossCountry Mortgage, LLC's ("CCM") mortgage loan officers in their daily duties to increase loan production levels. The Sales Assistant works directly with CCM customers, loan officers, and processors to ensure a positive customer experience and facilitate t

Office Manager Qualifications:. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Office Manager Perks and Benefits:.

Concessions Night Auditor - Sap Center @ San Jose-Conc.

Nighttime welcome wagon: Greet guests with warmth and efficiency during the overnight shift (11 PM 7 AM). Master of midnight math: Own the night audit! Balance the books, finalize transactions, and make sure every number is in its perfect place. The nightly newsroom: Create daily reports and the da

Job Title: Heavy Duty Truck Shop Service Administrator / Customer Service Representative Compensation: $25/hour to $30/hour depending on experience Department: Service Department Reports To: Service Manager Location: San Jose FLSA Status: Non-Exempt / Hourly ________________________________________

Manage office supplies inventory, order placement, and coordinate maintenance and repair of office equipment and facilities. We are seeking a proactive, highly organized, and personable Part-Time Office Manager to oversee daily operations and maintain a productive, efficient, and welcoming work envi

This position reports to the General Manager of the Infrastructure BU (Site Manager for the San Jose location). Working with Corporate teams, ensuring new employee on-boarding success by providing space planning arrangements for office or cubicle assignments, employee badging, and business cards. As