126 Best Office & Admin Jobs in Visalia, California (April 2026)

Administrative Specialist

8 days ago

Visalia

Job Description Position Overview: The Administrative Specialist plays a key role in supporting our engineering team by managing a diverse range of administrative and reporting tasks. This position also consists of writing and managing grant applications, making it ideal for someone with strong writing skills and a background in grant administration. The ideal candidate will be organized, efficient, and skilled in handling reports, invoicing, filing, and various coordination tasks with a keen eye for accuracy and detail. Key Responsibilities: • Reporting: Prepare, review, and edit detailed reports and presentations related to engineering projects, ensuring accuracy and consistency., • Invoicing: Process and manage invoicing activities, including preparing invoices, tracking payments, and resolving billing issues., • Filing and Documentation: Organize and maintain project files and documentation, ensuring all records are accurate, up-to-date, and easily accessible., • Coordination: Coordinate meetings, project timelines, and communications between engineering teams and clients. Manage calendars and schedule appointments as needed., • Review and Writing: Assist in drafting and reviewing proposals, contracts, and other key documents, ensuring clarity and compliance with company standards., • Grant Writing and Management: Write, edit, and manage grant proposals, ensuring alignment with funding requirements and project objectives. Track grant deadlines, reports, and compliance., • Office Support: Handle general administrative tasks such as answering phones, managing correspondence, and maintaining office supplies and equipment. Qualifications: • Bachelor’s degree in Mathematics, English, Business Administration, or a related field required., • Proven experience in a similar role, with a focus on reporting, financial documentation, and grant writing., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and invoicing software., • Strong organizational and multitasking skills with excellent attention to detail., • Exceptional written and verbal communication skills., • Ability to work independently and as part of a team in a fast-paced environment., • Professional demeanor and a proactive attitude. Preferred Qualities: • Problem Solver: Ability to approach challenges creatively and find effective solutions., • Proactive: Demonstrates initiative and anticipates needs before they arise., • Works Well Under Pressure: Capable of maintaining composure and efficiency in high-stress situations., • Minimal Supervision: Ability to work independently and effectively with minimal instructions. Why Join Us? Competitive salary and benefits package. Opportunity to contribute to a leading engineering firm and work alongside a talented team. Supportive and inclusive company culture. Opportunities for professional growth and development. How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to with the subject line “Administrative Specialist Application – [Your Name].” A&M Consulting Engineers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to hearing from you! Job Types: Full-time, Part-time, Contract Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Schedule: 40-hr work week Monday to Friday Experience: Administrative: 2 years (Required) Grant writing: 2 years (Preferred) Language: Spanish (Preferred) Work Location: In person in Visalia, CA 93292 (Required) Ability to Commute: Visalia, CA 93292 (Required) Company DescriptionAt A&M Consulting Engineers, we believe that professionals need to be bold. New ideas, new materials or new technology become the cornerstone of progress which allows our partners to consider solutions that may deliver greater efficiency, improve safety, improve communication, lower costs or provide better sustainability.At A&M Consulting Engineers, we believe that professionals need to be bold. New ideas, new materials or new technology become the cornerstone of progress which allows our partners to consider solutions that may deliver greater efficiency, improve safety, improve communication, lower costs or provide better sustainability.

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