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Office assistant jobs in New Hyde Park, New YorkCreate job alerts

  • ZI REALTY LLC
    Administrative Assistant
    interview badgeInterviews today
    Administrative Assistant
    23 hours ago
    $17–$20 hourly
    Part-time
    New Hyde Park

    We are a dynamic and fast-growing real estate firm dedicated to providing exceptional service to clients. We are seeking a highly organized and customer-oriented Administrative Assistant / Front Desk professional to be the face of our office. Responsibilities: *Greet and assist agents, clients, and visitors in a professional manner. *Answer and direct phone calls, emails, and inquiries. *Maintain office supplies, organize files, and handle data entry. *Schedule appointments, meetings *Support real estate agents with listing coordination and transaction management. *Prepare and distribute marketing materials and property listings paperwork. *Assist with social media updates. *Perform general office duties to ensure smooth daily operations. Qualifications: *Prior administrative or front desk experience is a Must (real estate experience is a plus). *Strong communication and customer service skills. *Proficiency in Microsoft Office (Word, Excel, Outlook) software. *Ability to multitask and work in a fast-paced environment. *Attention to detail and problem-solving skills. *A positive and professional demeanor.

    Immediate start!
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  • Powerhouse by Power Moves Gymnastics
    Executive Administrative Assistant
    Executive Administrative Assistant
    9 days ago
    $23–$29 hourly
    Part-time
    Cedarhurst

    Powerhouse by Power Moves/ Power Moves Gymnastics is seeking a highly motivated and independent thinking individual to assist with multi- location day to day administrative duties within our gymnastics facilities. Our ideal candidate will train to work closely with the administrative team to assist with executive assistant office duties and customer/ client relations across the company while maintaining cohesion, consistency, and integrity of the brand and mission for the company as a whole. Responsibilities include but are not limited to multi- location: data entry, assisting with maintaining our class management systems, handling client and customer phone calls/ emails/ in-person inquiries, creating memos, and assisting with customer intake, marketing, event planning, etc. Experience in field of gymnastics, dance, cheer, acrobatics, front desk, office administration, and sports management a plus.

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  • JS Homecare Agency of NY - Queens
    Administrative Assistant
    Administrative Assistant
    21 days ago
    $20–$21 hourly
    Full-time
    Flushing, Queens

    We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to our operations, ensuring smooth administrative processes and enhancing overall productivity. This role requires strong organizational skills, effective Bi-Lingual (Chinese: Cantonese/Mandarin) communication abilities, and a commitment to delivering exceptional customer service. Responsibilities • Manage clerical tasks including filing, data entry, and maintaining organized records, • Operate phone systems to handle incoming calls and direct them appropriately, • Provide administrative support to various departments as needed, • Proofread documents for accuracy and clarity before distribution, • Maintain office supplies inventory and place orders when necessary, • Serve as a personal assistant to senior staff, managing tasks effectively, • Collaborate with team members to improve office processes and workflows Qualifications • Proven experience in an administrative or clerical role is preferred, • Proficiency in Google Workspace (Docs, Sheets, Drive), Microsoft Office (Word, Excel) is essential, • Strong organizational skills with the ability to manage multiple tasks simultaneously, • Excellent verbal and written communication skills, • Ability to work independently as well as part of a team, • Familiarity with phone systems and basic office equipment, • Attention to detail with strong proofreading capabilities, • A positive attitude and a willingness to learn new skills, • College Graduate, • Bi-Lingual Chinese: Cantonese/Mandarin Join our dynamic team where your contributions will be valued, and you will have the opportunity to grow professionally!

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  • Alliance Cargo Express, Inc. - ACE
    Administrative Assistant
    Administrative Assistant
    24 days ago
    $25 hourly
    Full-time
    Jamaica, Queens

    Administrative Assistant Location: Jamaica, NY (near JFK Airport) Alliance Cargo Express, Inc. is a U.S.-based international air cargo company providing freight forwarding and airline representation services. We are looking for a motivated and detail-oriented Administrative Assistant to join our team. Key Responsibilities: Provide administrative support to management and office staff. Organize and maintain documentation, schedules, and correspondence to ensure accuracy and efficiency. Coordinate communication with clients, partners, and internal departments to ensure seamless collaboration. Assist in planning meetings, travel, and office logistics. Ensure smooth daily operations of the office. Requirements: • Strong organizational and communication skills, • Proficiency in Microsoft Office and Google Workspace, • Ability to multitask and work in a fast-paced environment, • Team-oriented with a proactive and responsible approach, • Previous experience in logistics or administration is a plus., • Russian & Spanish & Arabic & Uzbek languages are a plus. What We Offer: Friendly and professional team environment Competitive salary and opportunities for growth Convenient location near JFK Airport (shuttle service available from Brooklyn)

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  • Global Care of New York Inc.
    Administrative Assistant
    Administrative Assistant
    29 days ago
    Part-time
    Hollis, Queens

    We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team. The ideal candidate will handle a variety of administrative and clerical tasks to ensure efficient daily operations of the office. Responsibilities: Manage and organize schedules, appointments, and meetings. Prepare, edit, and distribute correspondence, reports, and documents. Maintain and update filing systems, databases, and records. Answer phone calls, emails, and inquiries in a professional manner. Assist with data entry, bookkeeping, and basic financial tasks as needed. Order office supplies and maintain inventory. Coordinate with internal teams and external clients or vendors. Support other staff with administrative tasks and special projects.

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  • Campus Education Flushing
    Office Assistant
    Office Assistant
    29 days ago
    $18–$22 hourly
    Full-time
    Flushing, Queens

    Must speak English & Chinese.

    No experience
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  • Henley & Company LLC
    ADMINISTRATIVE ASSISTANT
    ADMINISTRATIVE ASSISTANT
    1 month ago
    $10–$20 hourly
    Part-time
    Uniondale

    Henley & Company LLC is a stock brokerage firm that has been around for over 30 years...We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. There is an opportunity for learning and growth if you are interested in the stock market and financial field...Duties of the Administrative Assistant include providing support to our brokers, assisting in daily office needs and managing our company’s general administrative activities. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work are key. Administrative Assistant responsibilities include answering phones, assisting clients, brokers and any other duties that come up during the day. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Sales Assistant should ensure the efficient and smooth day-to-day operation of our office. Stock Broker registration is an option for those interested. This could be a valuable experience to anyone going into finance.

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  • Zitan Bilt, Inc.
    Construction Admin
    Construction Admin
    1 day ago
    $30–$40 hourly
    Full-time
    Westbury

    Zitan Bilt is a growing NYC construction company specializing in large commercial and high-end residential renovations, fit-outs, and enlargements. We deliver high-quality work with seamless project execution. Position Overview We are seeking a Construction Administrator with 5+ years of experience. You will support project managers and field teams, manage documentation, track schedules, enter daily labor logs, and coordinate between office, field, subcontractors, and clients. Advanced Microsoft Office skills, construction administration experience, and basic QuickBooks knowledge are required for communicating with our 3rd-party bookkeeper. Key Responsibilities Organize project documentation (contracts, RFIs, submittals, change orders). Track materials, deliveries, and assist with permits and inspections. Communicate updates to foremen, subs, clients, and PMs. Enter daily labor logs in Contractor Foreman, Procore, or similar software. Manage photos and documentation in CompanyCam. Prepare invoices, payment applications, and assist with billing reconciliation. Use advanced Excel formulas for budgets, labor, and material tracking. Communicate financial and job cost information with 3rd-party bookkeeper using QuickBooks. Support project closeout documentation (O&Ms, warranties, punch lists). Requirements 5+ years in construction administration/project coordination. Proficient in Microsoft Office (Excel advanced formulas, Word, Outlook). Basic knowledge of QuickBooks for communication with bookkeeper. Experience with CompanyCam and construction management software preferred. Knowledge of RFIs, submittals, and change order processes. Detail-oriented, proactive, and able to manage multiple projects. Bilingual in Chinese or Spanish strongly preferred. Benefits & Growth PTO and paid holidays. Opportunities to advance into Assistant Project Manager or Project Manager roles.

    Immediate start!
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  • Green Acres Dental Associates
    Dental Receptionist
    Dental Receptionist
    8 days ago
    $55000–$65000 yearly
    Full-time
    Valley Stream

    Green Acres Dental is seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be responsible for providing exceptional customer service, scheduling appointments, greeting patients, answering phone calls, and handling administrative tasks. Responsibilities: • Greet patients and visitors with a welcoming attitude, • Answer phone calls and direct inquiries to the appropriate personnel, • Schedule appointments and manage the appointment calendar, • Maintain a clean and organized front desk area, • Assist with administrative tasks as needed Requirements: • High school diploma or equivalent, • Previous experience in a customer service or receptionist role preferred, • Excellent communication and interpersonal skills, • Strong organizational abilities and attention to detail, • Ability to multitask and prioritize tasks effectively, • Proficiency in Microsoft Office applications, • Ability to work well in a fast-paced environment If you meet the requirements and are interested in joining our team at Green Acres Dental, please submit your resume. We look forward to hearing from you!

    Immediate start!
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  • Parnas & Associates
    Paralegal
    Paralegal
    9 days ago
    Full-time
    Fresh Meadows, Queens

    Personal Injury Paralegal 📍 Location: Queens, NY 🏛️ Employment Type: Full-time | In-office 💼 Experience Level: Mid-level (5+ years preferred) About Our Firm We are a respected and fast-paced personal injury law firm based in Queens, New York, representing clients in motor vehicle accidents, premises liability, construction accidents, and general negligence matters. Our team is committed to providing personalized, results-driven legal representation with integrity, professionalism, and compassion. Position Overview We are seeking an experienced Personal Injury Paralegal to support our attorneys in managing a high-volume caseload. The ideal candidate will be organized, detail-oriented, and able to work independently while maintaining excellent client communication and file management. Key Responsibilities • Manage personal injury cases from intake through settlement or trial preparation., • Conduct client intakes and maintain regular communication to provide updates and gather documentation., • Draft and file pleadings, discovery demands, bills of particulars, and motions., • Request, review, and summarize medical records and police reports., • Schedule depositions, IMEs (Independent Medical Examinations), and court appearances., • Prepare settlement packages and assist with negotiations and disbursements., • Maintain accurate case files and monitor critical deadlines., • Assist attorneys in trial preparation as needed. Qualifications • 3+ years of experience as a personal injury paralegal (plaintiff’s side preferred)., • Strong understanding of New York State court procedures and NYSCEF e-filing., • Proficiency in Microsoft Office and case management software (e.g., SmartAdvocate, Needles, or TrialWorks)., • Excellent written, verbal, and organizational skills., • Ability to multitask and prioritize in a fast-paced environment., • Bachelor’s degree or Paralegal certificate preferred., • Bilingual in English and Spanish — strongly preferred. Compensation & Benefits • Competitive salary (commensurate with experience), • Opportunities for professional development and career growth, • Supportive, team-oriented work environment

    Easy apply
  • La Tiendita Centroamericana
    Asistente Administrativo
    Asistente Administrativo
    10 days ago
    Full-time
    Flushing, Queens

    Buscamos un Asistente Administrativo para unirse a nuestro equipo de operaciones. Este puesto a tiempo completo es ideal para alguien proactivo, organizado, y con fuertes habilidades de comunicación y planificación. Requisitos: Dominio del inglés y español Manejo de Microsoft Office / Google Docs Orientación al servicio al cliente Habilidades administrativas y organizativas Conocimientos básicos de almacenamiento e inventario Capacidad para trabajar de forma autónoma y gestionar prioridades Horario: Lunes a viernes, de 8:00 AM a 4:00 PM, sábados de 8:00 AM a 12:00 PM Ubicación: Bronx, NY We are looking for an Administrative Assistant to join our operations team. This full-time position is ideal for someone proactive, organized, and with strong communication and planning skills. Requirements: Proficiency in English and Spanish Proficient in Microsoft Office / Google Docs Customer service oriented Strong administrative and organizational skills Basic knowledge of storage and inventory management Ability to work independently and manage priorities Schedule: Monday to Friday, 8:00 AM to 4:00 PM; Saturdays, 8:00 AM to 12:00 PM Location: Bronx, NY

    Easy apply
  • Queens Jewish Community Council QJCC
    Enroller
    Enroller
    14 days ago
    $40000 yearly
    Full-time
    Forest Hills, Queens

    Provide consumer assistance services for the aged, blind and disabled (ABD) and outreach services to those needing assistance in Medicaid application and the Medicare referral process. Principal Responsibilities: • Identify, educate, and enroll qualified Aged, Blind & Disabled (ABD) clients into the relevant Medicaid health insurance program, • Provide outreach services to ABD clients needing assistance in the Medicare referral process., • Identify, engage and educate people in the Medicaid and Medicare-eligible ABD population regarding available coverage options., • Maintain high quality assurance standards and, • Provide timely reporting to the New York State Department of Health (NYSDOH)., • Maintain strict confidentiality with all potential participants and enrollees., • Prepare and maintain required documentation in case file., • Compile statistics, prepare reports and other documentation, and disseminate information when necessary, • Actively participate in supervision and staff meetings., • Exchange information in a timely manner., • Complete work assignments thoroughly, accurately and within organizational time frames., • Perform other duties as needed or requested. Job Competencies & Minimum Qualifications • Working knowledge of Microsoft Office Suite and other technology., • Excellent communication and listening skills., • Bi-Lingual – particularly Russian – wanted., • Excellent customer service skills with a focus on treating clients with respect and dignity., • Able to multi-task and work independently with great attention to detail., • High School diploma required; Bachelor’s or Associate degree deemed a plus., • One year related experience and/or training ideal.

    No experience
    Easy apply
  • A E & Ly Medical Associates Pll
    Medical Receptionist
    Medical Receptionist
    19 days ago
    Full-time
    Flushing, Queens

    We are seeking a detail-oriented and compassionate Medical Receptionist to join our healthcare team. The ideal candidate will be responsible for managing the front desk operations of our clinic, ensuring a welcoming environment for patients while efficiently handling administrative tasks. This role requires excellent customer service skills and familiarity with medical records management. Responsibilities Greet patients and visitors in a friendly and professional manner. Manage patient check-in and check-out processes, ensuring accurate collection of necessary information. Schedule appointments and maintain the clinic's calendar efficiently. Handle incoming calls, directing inquiries to appropriate staff members or departments. Maintain accurate medical records in compliance with HIPAA regulations. Assist with insurance verification and processing as needed. Perform clerical duties such as filing, data entry, and managing correspondence. Provide support to medical staff by preparing patient charts for appointments. Ensure the reception area is clean, organized, and stocked with necessary supplies. Qualifications High school diploma or equivalent; additional education in healthcare administration is a plus. Previous experience in a medical office or clinic setting preferred. Strong customer service skills with the ability to interact positively with patients and staff. Bilingual candidates are encouraged to apply to enhance patient communication, Mandarin/English. Excellent organizational skills and attention to detail are required. Ability to work in a fast-paced environment while maintaining professionalism. Join our dedicated team in providing exceptional patient care while ensuring efficient clinic operations! Job Types: Full-time, Part-time Pay: $18.00 - $25.00 per hour Expected hours: 18 – 25 per week Benefits: 401(k) 401(k) matching Health insurance Paid time off Vision insurance Medical Specialty: Gastroenterology Primary Care Schedule: Monday to Friday Weekends as needed Ability to Commute: Flushing, NY 11354 (Required) Ability to Relocate: Flushing, NY 11354: Relocate before starting work (Required) Work Location: In person

    Easy apply
  • Humancare Home Healthcare
    HR Generalist
    HR Generalist
    29 days ago
    $55000–$60000 yearly
    Full-time
    Forest Hills, Queens

    Human Care is hiring for the role of a Bilingual Cantonese or Mandarin/English Speaking Compliance /HR Specialist to join our HR team for our Forest Hills, NY (Queens Office Location) . The right candidate will be providing support with the development, implementation and maintenance of our field employees compliance processes, company policies as well as state and federal regulations. The HR compliance Specialist responsibilities are but not limited to the following: Responsibilities include: Assisting with all hiring, onboarding and training of new caregivers Track, maintain, and update personnel records within the established guidelines Understands and adheres to state and federal regulations as well as company policies and procedures Manage telephone calls in a supportive and professional manner Working closely with our caregivers for all human resource related matters. Qualifications • Must be fluent in reading, writing and speaking in both English, Cantonese or Mandarin (Korean language also would be a +)., • Must have Experience in home care, • Must be computer literate – HHA Exchange preferred (willing to train), • Ability to perform and manage responsibilities concurrently in a demanding and busy environment while maintaining the highest standards of professionalism when interacting with fellow team members, management and all employees. Related keywords: human resources, HR Job Type: Full-time Benefits: • Dental insurance, • Health insurance, • Paid time off, • Vision insurance

    Immediate start!
    Easy apply
  • A E & Ly Medical Associates Pll
    Medical Receptionist-Mandarin/Chinese
    Medical Receptionist-Mandarin/Chinese
    19 days ago
    Full-time
    Flushing, Queens

    Job Overview We are seeking a detail-oriented and compassionate Medical Receptionist to join our Flushing office and Huntington office. The ideal candidate will be responsible for managing the front desk operations of our clinic, ensuring a welcoming environment for patients while efficiently handling administrative tasks. This role requires excellent customer service skills and familiarity with medical records management. Responsibilities • Greet patients and visitors in a friendly and professional manner., • Manage patient check-in and check-out processes, ensuring accurate collection of necessary information., • Schedule appointments and maintain the clinic's calendar efficiently., • Handle incoming calls, directing inquiries to appropriate staff members or departments., • Maintain accurate medical records in compliance with HIPAA regulations., • Assist with insurance verification and processing as needed., • Perform clerical duties such as filing, data entry, and managing correspondence., • Provide support to medical staff by preparing patient charts for appointments., • High school diploma or equivalent; additional education in healthcare administration is a plus., • Previous experience in a medical office or clinic setting preferred., • Strong customer service skills with the ability to interact positively with patients and staff., • Bilingual candidates are encouraged to apply to enhance patient communication, Mandarin/English, Spanish/English, • Excellent organizational skills and attention to detail are required., • Ability to work in a fast-paced environment while maintaining professionalism.

    Easy apply
  • Leevision Ophthalmology Services
    Medical Secretary/Receptionist in Flushing NY/ MUST SPEAK KOREAN AND ENGLISH
    Medical Secretary/Receptionist in Flushing NY/ MUST SPEAK KOREAN AND ENGLISH
    2 months ago
    $18–$20 hourly
    Full-time
    Flushing, Queens

    Title: Medical Office Receptionist. Hours: 43 hours per week / 35 hours per week. Compensation: $20 per hour (W2). Must have ability to pay taxes. Position Overview: We are seeking 2 full-time Korean and English speaking medical office secretaries to join our Ophthalmology practice. Seeking an intelligent, responsible, detail-oriented person to join our private Ophthalmology practice. No prior experience necessary. On the job training will be provided. The ideal candidate should have excellent communication skills, attention to detail, and a strong ability to multitask in several different job roles. Job roles will be decided at a later date. Possible Key Responsibilities: • Patient Interaction: Greet and check-in patients, ensuring a warm and professional first impression. Provide assistance with initial paperwork and guide patients through the check-in process., • Customer Service: Address patient inquiries and concerns, both in person and over the phone, in a professional and empathetic manner. Facilitate communication between patients and medical staff, ensuring clarity and satisfaction., • Appointment Scheduling: Efficiently manage the scheduling of patient appointments, coordinating with medical staff to optimize the practice’s schedule and accommodate patient needs., • Records Management: Maintain accurate and up-to-date patient and medical records, ensuring confidentiality and compliance with HIPAA regulations. Manage electronic and physical files, organizing them for easy access and retrieval., • Administrative Support: Provide general administrative support to office staff, including filing, data entry, and managing office supplies. Assist in various clerical tasks to ensure the smooth operation of the office., • Check patient’s insurance eligibility, prior authorization and referrals online., • Review, send and start prior authorization for medications online., • Responsible to book eye surgeries and to carefully follow thru to its completion., • Help with medical billing inquires and completion of daily medical billing needs. Qualifications: • High school diploma or equivalent., • Prior experience in a medical office or customer service role is preferred., • Strong interpersonal and communication skills., • Ability to work independently and as part of a team., • Proficiency in basic computer skills, including basic familiarity with scheduling software and electronic medical records (EMR) systems., • Detail-oriented with strong organizational skills. Benefits: • 40 hours Personal Time Off, • 2 weeks vacation time after full 1 year employment., • Friendly and kind office environment.

    Easy apply
  • Bayside Pediatric Care PC
    Medical Assistant at Pediatric Office in Oakland Gardens NY
    Medical Assistant at Pediatric Office in Oakland Gardens NY
    2 months ago
    $18–$21 hourly
    Full-time
    Hollis Hills, Queens

    Need a reliable, fun loving, kid-friendly, dedicated full time experienced medical assistant/receptionist in a pediatric medical office. Prior experience a plus.

    Immediate start!
    Easy apply
  • ASCN LLC
    Remote Insurance Sales Representatives(High Commission + Free Training)
    Remote Insurance Sales Representatives(High Commission + Free Training)
    2 months ago
    $150000–$300000 yearly
    Full-time
    Flushing, Queens

    We’re Hiring – Insurance Agents (Remote) Please do not walk in to the office regarding the job post , appointments only 📍 Location: Remote (Work From Home) 🏢 Company: ASCN LLC – Flushing, NY ASCN LLC is expanding nationwide! We are seeking motivated Insurance Agents (Health & Life) to join our team as part of our growing downline. 🔹 What We Offer: Competitive commission structure 💰 Free training and mentorship – no prior experience required Flexible remote work environment 🌐 Unlimited growth potential in the insurance industry 🔹 What You’ll Do: Assist clients with health and life insurance coverage Help individuals and families find the right policies Build and manage long-term client relationships 🔹 Requirements: Must be fluent in English Chinese, Spanish, or other languages are a plus 🌎 Strong communication and interpersonal skills Self-motivated, organized, and eager to succeed

    No experience
    Easy apply
  • ASCN LLC
    Office secretary
    Office secretary
    2 months ago
    $18–$22 hourly
    Full-time
    Flushing, Queens

    Office Secretary – ASCN LLC (Flushing, NY) Company: ASCN LLC Location: Flushing, NY Position: Office Secretary Employment Type: [Full-time/Part-time] (edit as needed) Key Responsibilities Data entry and record maintenance Register and check in visitors; front-desk support Assist with billing and basic office administration Coordinate daily office operations as needed Requirements Basic computer skills (Word, Excel, Email) Bilingual: Chinese and English Organized, detail-oriented, and reliable Professional demeanor and clear communication

    Immediate start!
    No experience
    Easy apply