Office organizer jobs in New York, New York (NY) State

Position: Unpaid Summer Data Analyst Internship Overview: We are seeking five motivated and enthusiastic individuals to join our team as Unpaid Proposal Writer Interns. Primary responsibility of this job is "Drafting project proposals for diverse organizations and institutions". This is an excellent opportunity for someone looking to gain valuable work experience and develop their skills in a professional setting. As Unpaid Intern, you will have the chance to contribute to meaningful projects and collaborate with experienced professionals in our organization. The type of work is remote. Duties: - Writing project proposals for different organizations and institutions - Assist with various tasks and projects as assigned by the supervisor - Conduct research and gather data to support ongoing proposals initiatives - Participate in team meetings and contribute ideas and insights - Shadow and learn from experienced professionals in different departments - Support the team in day-to-day operations and provide assistance when needed Experience: - Currently enrolled in a degree program in Master/PhD related to the field of interest (e.g., Statistics, Data Science, Computer Science, business, marketing, engineering, etc.) - Strong written and verbal communication skills - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Ability to work independently and collaboratively in a team environment - Detail-oriented with excellent organizational skills - Strong problem-solving abilities and willingness to learn Benefits: - Gain practical work experience in a professional setting - Opportunity to network with professionals in your field of interest - Receive mentorship and guidance from experienced professionals - Develop transferable skills that will enhance your resume Required Documents: - Resume - Cover Letter: Please submit a cover letter addressing how you can incorporate your skills and experiences into the specific duties of this role. In particular, we are interested in hearing about your experience with drafting project proposals for diverse organizations and institutions, as this is a key responsibility of the position. If you are eager to learn, motivated to succeed, and ready to take on new challenges, we encourage you to apply for this exciting opportunity. Please submit your resume along with a cover letter highlighting your interest in the position

We are currently seeking a Part-Time Office Assistant to provide administrative support to our team. This position is ideal for retired individuals looking for part-time work in a professional setting. The Office Assistant will assist with various administrative tasks and ensure the smooth operation of our office. Responsibilities: Perform general office duties such as answering phones, filing, and data entry Assist with scheduling appointments and managing calendars Prepare documents, reports, and correspondence Assist with office organization and inventory management Provide support to team members as needed Qualifications: Retired individuals looking for part-time employment are encouraged to apply Computer literate with proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Live near Manhattan office building for easy commute Benefits: Competitive hourly rate Convenient part-time schedule Opportunity to work in a professional office environment If you are a retired individual seeking part-time work in Manhattan and meet the qualifications listed above, we encourage you to apply for the Part-Time Office Assistant position. Join our team now!

The company offers low-income and government aid recipients free internet or phone services. The people that matter most are connected through our Lifeline and ACP (Affordable Connectivity Program) programs. To qualified consumers, we provide complimentary phones with unlimited plans (one activation charge may apply to customers). Get paid weekly to distribute free gadgets with unlimited plans. Earn CASH money every day. That is the best it gets, guaranteed Experience is not required! There will be provision of all training, tools, and supplies. For those who want to develop inside our organization, we also offer career advancement opportunities. • Flexible days (Full time/Part time) Minimum 3 days required for Part Time • Working hours: 9am to 6pm • Daily Cash Payment, Weekly performance base payment, Bonus • Location: New York City (Indoor/Outdoor) • 100% commission based. Non hourly pay.

Compensation Type: Yearly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle. Location: Midtown convenience. Classic hospitality. Complete comfort. A celebrated past. It all comes together at the Park Central New York Hotel – located squarely amidst New York’s most popular sights and hotels in Midtown Manhattan. Our mix of exciting amenities pay homage to our glamorous past, while presenting a modern spin on the hotel’s electrifying environment. Guests will delight in escaping the hectic city life to bask in the stylish Park Central New York. Overview: The Housekeeping Manager is responsible for ensuring the operation of the Housekeeping Department in an attentive, friendly, efficient and courteous manner, providing all guests with quality service and a clean and safe environment throughout their stay, while efficiently managing expenses and maximizing service levels. Responsibilities: Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees. Respond to all guest requests, problems, complaints and/or accidents presented through reservations, comment cards, letters and/or phone calls, in an attentive, courteous and efficient manner. Follow up to ensure guest satisfaction. Motivate, coach, counsel and discipline all Housekeeping personnel according to Highgate Hotel SOP's. Ensure compliance to Standard of the Week training, using the steps to effective training according to Highgate Hotel standards. Maintain a regularly scheduled cleaning program (i.e. floor care, hard cleaning, mattress flipping, etc.) and maintain a detailed checklist for each position. Assist in maintaining and controlling all housekeeping equipment. Assist in ensuring compliance with all corporate Risk Management standards (MSDS, HazComm, etc.). Ensure that large guestroom turns are managed efficiently. Ensure consistency with departmental opening and closing procedures. Carry a pager at all times. Prepare and conduct Housekeeping interviews as required and follow hiring procedures according to Highgate Hotel SOP's. Develop employee morale and ensure training of Housekeeping personnel. Inspect rooms daily, and ensure that some rooms are inspected with supervisors on a daily basis. Assist the Director of Housekeeping in inspecting all VIP rooms prior to arrival. Ensure that public areas, guest rooms and back-of-house areas are cleaned to Highgate Hotel standards. Assist in maintaining required pars of all Housekeeping and Laundry supplies by ordering all needed supplies and amenities on a monthly or quarterly basis. Assist in conducting monthly and quarterly Housekeeping inventories on a timely basis. Ensure guest privacy and security through correctly following Highgate Hotel procedures. Monitor work orders and submit to Engineering according to hotel procedures. Follow up on work orders to ensure completion. Conduct pre-shift meetings for room attendants and housemen. Respond to emergency situations using information contained in MSD sheets. Keep MSD sheets current and easily available. Balance and clear room status nightly; compare the p.m. housekeeping report with the PMS room status report and resolve any discrepancies. Assist in reviewing Housekeeping staff's worked hours for payroll compilation and submit to Accounting on a timely basis. Assist in preparing employee Schedule according to business forecast, payroll budget guidelines and productivity requirements. Maintain Highgate Hotel SOP's regarding Purchase Orders, vouchering of invoices and checkbook accounting. Maintain a professional working relationship and promote open lines of communication with managers, employees and other departments. Ensure implementation of all Highgate Hotel policies and house rules. Understand hospitality terms. Ensure sign off of all Service Standards by Position competencies for Housekeeping staff. Operate pagers and radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department. Manage and organize large turn days (including group check-ins or check-outs). Monitor out-of-order, out-of-service, discrepant and show rooms. Must maintain constant communication with Guest Services. Monitor and act on special requests as needed; VIPs, special needs rooms, connecting, etc. Attend weekly staff meeting and provide training on a rotational basis using steps to effective training according to Highgate Hotel standards. Maintain and monitor "Lost and Found" procedures and policies according to Highgate Hotel standards. Maintain key control system for house keys. Ensure participation within department for monthly Highgate Hotel team meeting. Focus the Housekeeping Department on their role in contributing to the Guest Service and audit Scores. Monitor all V.I.P.'s, special guests and requests. Review Housekeeping log book and Guest Request log on a daily basis. Assist in maintaining an organized and comprehensive filing system with documentation of purchases, vouchering, schedules, forecasts, reports and tracking logs. Use the telephone and computer system for reporting and verifying room status. Record all valet laundry for valet cleaners. Check and review incoming laundry at end of day to ensure all items have been returned. Properly store, secure and issue supplies as needed to meet business demands. Ensure completion of regular maintenance and cleaning projects on a biannual basis. Ensure overall guest satisfaction. Qualifications: At least 2 years of progressive experience in a hotel or a related field; or a 4-year college degree; or a 2-year college degree and 1 or more years of related experience. Supervisory experience required. Must be proficient in Windows, Company approved spreadsheets and word processing. Long hours sometimes required. Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. Must be able to multitask and prioritize departmental functions to meet deadlines. Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. Attend all hotel required meetings and trainings. Participate in M.O.D. coverage as required. Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming, including wearing nametags. Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.

Management is Looking to fill some front desk positions Responsibilities include but are not limited to: -Greeting everyone that enters in a professional and friendly manner -Answering Phone calls -Keeping front desk organized and clean -Directing guest to the Elevators or designated office -Directing couriers to the mailroom   -Corresponding with management to improve Functionality and daily operations We are looking for candidates with at-least 1-year customer service experience.  These are full-time positions. You must have a valid identification or passport and legal work authorization to apply. We are an equal opportunity Employer. If you are looking for long-term stable Employment, we encourage you to apply.

Full job description Deliver training on the Asite platform to end users. - Monitor support emails and voicemails received from MTA Asite end users and resolve problems or take appropriate action. - Gather, organize, and analyze large internal and external data sets to provide insights for management. - Assist with data entry and clean-up in Asite - Assist with developing interactive dashboards of Asite data in Power BI. Required Skills: - Bachelor’s degree in Computer Information Systems or 5 years relevant experience - Proficient in Microsoft Office. Excellent PowerPoint skills - Advanced level of MS Access and/or Excel including advanced formulas, VBA, macros and data tables, Charts, Pivot tables. - Working knowledge of SharePoint and MS Teams - Hands-on experience building and publishing customized and interactive dashboards within PowerBI - Strong organizational and multi-tasking skills. - Excellent analytical and problem-solving abilities - Excellent communication (verbal and written) and customer service skills - Ability to handle a high-pressure environment - Ability to prioritize urgent requests and multitask - Helpdesk experience preferred - Experience working in a document management platform strongly preferred - proficient in Asite is a plus - Proficient in SQL a plus Job Type: Contract Pay: $40.00 - $58,670.54 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: Monday to Friday Experience: Asite: 5 years (Preferred) Ability to Commute: New York, NY 10004 (Preferred) Ability to Relocate: New York, NY 10004: Relocate before starting work (Preferred) Work Location: In person

Zebra Strategies is a qualitative & quantitative research firm that specializes in content related to vulnerable, under-served, and cross-cultural populations. The firm is passionate about understanding the importance of nuance in culture, ethnicity and socioeconomics. Be Curious, Not Judgmental. Zebra Strategies is seeking Full-time and Part-time Market Research Recruiters and Interviewers to conduct the screening, recruitment, and scheduling of quality participants to participate in market research projects such as focus groups, individual interviews, mock juries, and diaries. You may also work in the field completing Intercept studies. The primary responsibility of the Recruiter/Interviewer is to find qualified participants for research studies. Using the questionnaire instructions, your skills, and sound judgment, you will determine which possible participants best fit the project during the screening process. To be successful in this role, you should be well-organized, have excellent written and verbal communication skills, and have strong attention to detail. Zebra Strategies offers a comprehensive benefits package with eligibility for medical coverage and paid holidays upon the date of hire. There are also retirement plan offerings after one year of service. A more detailed description of employee benefits will be available during the interview process. Essential Job Functions · Specialize in recruiting for all groups with a specific focus based on client requests · Attracting and sourcing candidates, pre-screening, and presenting qualified candidates to the project manager · Internally and externally soliciting recruitment referrals · Serving as the main point of contact throughout the research process · Participate in research onboarding to ensure the recruit is prepared to participate in the focus group · Maintain contact records, such as calls, texts, emails. · Update spreadsheets, call lists and daily tracker · Send confirmation letters, make confirmation calls, confirm participant tech checks. . Conduct intercept studies · Perform other duties as assigned Qualifications · Excellent verbal (heavy phone contact) and written communication skills. Bilingual English/Spanish is a plus. · High computer literacy and program savvy with excellent MS Office knowledge, G-Suite for business including Excel and PowerPoint · Dependable remote computer equipment and internet service skills for frequent on-camera meetings, including Google Meet, Microsoft Teams, Zoom, etc. · Outstanding organizational and time management skills · Attention to detail · Ability to be agile and adapt to changing priorities · Strong customer and client service skills and follow-up · General knowledge of qualitative marketing is a plus · Prior experience working as a Recruiter in the Market Research industry is a plus Job Types: Full-time, Part-time Pay: $20.00 - $21.00 per hour Benefits: 401(k) 401(k) matching Dental Insurance Health Insurance Paid time off Vision insurance Schedule: 4-hour shift 8-hour shift At least one day in the weekend People with a criminal record are encouraged to apply Work Location: Hybrid remote in New York, NY 10027 3 days in office

I need someone temporarily, somewhere between a total of 20 to 40 hours, to handle filing, documentation organization tasks, and other office tasks as needed.

Modern and pristine general dentistry office. Great location. Friendly stuff and balanced work load. Hours: Tuesdays and Thursdays 12 noon till 8pm, Wednesdays 11 am till 7 pm Looking for a part time dental assistant who will make the office more efficient and pleasant for patients. Dental assistant should be well-organized with great attention to details. You should be able to follow instructions and respect dental office regulations. 3 years of experience in a general dentistry assisting is required.

Responsibilities : Answer and direct phone calls Organize and schedule appointments Write and distribute email, correspondence memos. Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Requirements and skills : High school diploma. 1+ years experience in a relevant field. Good command of English. Excellent knowledge of MS Office Word and Excel. Strong interpersonal and communication skills. Ability to concentrate for lengthy periods and perform accurately with adequate speed. Proficient touch typing skills. Benefits: Part-time flexibility: Work from the comfort of your home with a flexible schedule Training and mentorship: Gain practical skills and receive guidance from experienced professionals Opportunity for growth: Build a foundation for your virtual assistant career and explore future opportunities within the organization Competitive compensation: Receive competitive pay for your part-time work

About Sam Spector Sam Spector is a New York-based stylist responsible for the signature looks of some of Hollywood’s leading men and women. Spector works regularly with Neil Patrick Harris, Hasan Minhaj, Ryan Seacrest, Trey Anastasio, Daniel Radcliffe, Stanley Tucci, Brendan Fraser, Samira Wiley, Andy Samberg, Jesse Tyler Ferguson, and Michael Zegen on red carpet, press, personal, and television appearances. Sam’s office also offers personal shopping services, working with some of the leading business executives in the country. Intern Responsibilities: Responsibilities include but are not limited to: Assisting Sam and team in sample trafficking Prep for fittings, photoshoots, and appearances Attend and assist at all fittings Assist in social media content creation Assist in clothing pulls Handle ongoing office administrative tasks Any additional help the team may need Requirements Interns must be highly motivated and eager to learn with a positive attitude. Organization, multitasking, and knowledge of the fashion industry are pertinent to the role. Must be able to receive class credit and provide themselves with transportation to the office.

Full Job Description A brand-new modern dental office near Bryant Park is looking for a Rock Star Front/Back Office Staff. Do you want to be part of something where your contributions will be vital to the growth and success of our practice? Do you want to take part in creating an amazing culture where our entire team loves coming to the office each day? If you answered with an enthusiastic YES to those questions, then you are exactly what we want as one of the faces of our new dental office and pillar of strength inside our team! Core Competencies: · Dental / medical office experience (either at the reception or clinical roles) is preferred Essential Functions: · Excellent phone answering / communication skills (You are the 1st impression of our team!) · A willingness to be flexible and accommodating for patients. · Consistent in cleanliness, timeliness and service · Mastery in insurance, billing, payments and scheduling · Impeccable organization for record keeping We are looking for someone who can be trained for both reception and clinical roles. Our current staff is also cross-trained to do both. We will provide training for the use of the software and billing, as well as chairside assisting. Expected hours: 32 – 40 per week Benefits: Paid time off Paid training Schedule: Monday to Friday Weekends as needed Application Question(s): Besides the requested qualities listed, what other special assets will you bring to our team? Please describe your roles and responsibilities in your most recent position. Ability to Commute: New York, NY 10017 (Required) Ability to Relocate: New York, NY 10017: Relocate before starting work (Required) Work Location: In person

Front Desk Receptionist Primary responsibility is to greet staff, clients, and guests with a positive and friendly face upon their arrival Individual should demonstrate a hospitable nature, while still being able to set clear boundaries Receptionist will ensure all guests are properly checked in before entering the facility This position reports to Human Resource Associate and, secondarily, Director of Finance Support clients arrival and dismissal- greet customers in the lobby. Record keeping of clients attendance and support record keeping of customers info; such as contact list and emergency contact management Answer and direct all phone calls on the main line Assist the Office Support Manager with inventory and ordering of student, staff lounge and cleaning supplies Maintain a clean and organized front area Assist administration with scheduling appointments as needed Ability to move or left packages/deliveries up to 30 pounds Job description Primary responsibility is to greet staff, clients and guests with a positive and friendly face upon their arrival.  Individual should demonstrate a hospitable nature, while still being able to set clear boundaries. Receptionist will ensure all guests are properly checked in before entering the facility. This position reports to Human Resource Management Responsibilities: Support customer arrival and dismissal- greet customers in the lobby, upon arrival each morning while taking attendance. Ensure clients are probably dismissed at the end of each school day.   Record keeping of clients attendance and support record keeping of members info; such as contact list and emergency contact list    Answer and direct all phone calls on the main line  Assist the Office Support Manager with inventory and ordering of members , staff lounge and cleaning supplies   Maintain a clean and organized front area  Assist administration with scheduling appointments as needed  High School Diploma or higher  Willingness to learn and accept feedback

Full job description Benefits: Paid time off Training & development We are looking for an enthusiastic and driven Sales Assistant to join our team. The successful candidate will have experience and knowledge in the full sales cycle and be responsible for assisting customers throughout the buying process and providing excellent customer service, from greeting customers in the showroom, helping them find products, generating new leads, proactively following up, and actively networking to maintain relationships to shipping and aftercare. The ideal candidate will have enthusiasm for connecting with people, a strong understanding of sales techniques and strategies, excellent verbal and written communication skills, be highly organized, and have proven ability to work independently as well as part of a team. Responsibilities: Greet customers in a friendly and professional manner in person, via email, or over the phone, take their details and open conversation to their needs Provide excellent customer service to ensure customer satisfaction through verbal and written ways of being. Have knowledge of our products and assist customers in finding the right product for their needs, in person, via phone, or by email. Manage and get answers for all customer questions and provide product and shipping information, in person, via phone, or by email. Ability to track and follow through customer inquiries from lead to various follow-ups, to sale completion. Ability to use and keep client CRM accurate and up to date. Create invoices and proposals, process payments and maintain accurate records of transactions and documents. Proactive reach out via phone and email to clients to generate new sales leads, follow-ups, engagement, or upselling. Maintain a neat and organized work area. Liaise between the managing director, logistics, and marketing team on transport, special projects, and events. Proactive outlook to achieve monthly and yearly sales goals. Assist with showroom sales events. Job Requirements & Skills: Minimum 3 years experience in sales in a retail luxury sales environment in design or fashion industry including lead generation, customer relations and sales follow-through, shipping, and data management. Understanding of home furnishing inventory and customizations essential Knowledge in sales of luxury goods. Proven experience preparing detailed quotes. Ability to think creatively to provide answers and exceed customer needs Italian, or French speaking helpful and not essential College degree preferred, preferably in a creative field, business, marketing, or communications Excellent written and verbal communication skills in sales to transmit professionalism and confidence to keep clients engaged. Computer skills & Proficiency in technology with a working knowledge of Mac Suite, google sheets (or equivalent), and Chrome. Ability to learn and adapt quickly to new technologies and programs. Experience ringing up customer purchases on the POS register a must. Ability to excel and manage a high-stress, time-sensitive industry with demanding clientele Confident and persevering to proactively engage with clients and to pursue answers. Customer Focused, Excellence in Teamwork, Demonstrates Respect, Utilizes Critical Thinking, On-going Passion for Learning, Adaptability Polished professional in appearance and demeanor ABOUT THE COMPANY Cosulich Interiors & Antiques is a small family-run business in retail one-of-a-kind vintage and contemporary Italian home furnishings (Lighting, Furniture, Decor, and Art) based in New York, NY. We are fast-paced on demand, customer-centric and collaborative. Our goal is to offer interior designers and architectural professionals with unique artistic pieces as well as a customizable line, by collaborating with various artisans in Italy and focusing on the highest level of craftsmanship and tradition with a very personalized stellar customer service. Our work environment is an open space office showroom open to the public: International workforce On-the-job training Growth opportunities