Administrative Assistant, Technology
hace 2 días
San Diego
Job Description DEL MAR UNION SCHOOL DISTRICT CLASS TITLE: ADMINISTRATIVE ASSISTANT, TECHNOLOGY BASIC FUNCTION: Under the direction of the Chief Technology Officer, organize and perform complex secretarial and administrative functions for the Technology department as assigned. REPRESENTATIVE DUTIES: • Coordinate, organize and perform complex secretarial functions for the Technology Department., • Prepare and type letters, bulletins, newsletters, memoranda, agendas, lists, logs, and other written communications on a computer terminal or typewriter as assigned., • Prepare, compile and maintain data, reports, files, and records., • Coordinate and schedule meetings and appointments; maintain appointment calendar., • Prepare presentations using a variety of technologies and tools., • Provide basic support services including training students and staff in the use and maintenance of equipment within scope of knowledge., • Assist with updating the district technology website and intranet site., • Provide information concerning district policies, procedures, and programs as needed; communicate effectively with parents, the public and District personnel and members of the Board of Trustees orally and in writing., • Review and verify accuracy and completeness of various documents and forms both electronically and in hard copy; maintain confidentiality of materials and information., • Serve as receptionist for the department and direct visitors to appropriate District personnel and offices., • Receive, screen and route mail and other documents within the department., • Manage Technology Helpdesk; provide first line of support, identify personnel to provide secondary level of support and assign duties., • Operate computers, applicable software programs and peripheral equipment to enter, process, revise, and update information; operate a telephone, copier, typewriter, calculator and other office equipment as assigned., • Under the guidance of the Chief Technology Officer, monitor and track all district computer leases for teachers and staff, to include tracking inventory and working with vendors to renew leases at end of term., • Manage contracts with hardware/software vendors and service providers., • Responsible for maintaining office equipment and requesting repair service as needed., • Order supplies for the department. KNOWLEDGE OF: • Basic practices, policies and procedures for assigned position., • Common office clerical terminology, skills, and practices., • Basic financial and statistical accounting and record-keeping., • Modern office practices, procedures and equipment., • Correct English usage, grammar, spelling, punctuation and vocabulary., • Operation of various office machines including a computer terminal., • Oral and written communication skills., • Interpersonal skills using tact, patience and courtesy., • Telephone techniques and etiquette., • District organization, operations, policies and programs, • Modern email and calendaring software ABILITY TO: • Ability to perform a variety of complex secretarial tasks, • Effectively plan, organize, prioritize and complete multiple tasks within reasonable time limits., • Work independently with minimal direct supervision., • Communicate effectively both orally and in writing., • Perform duties effectively with frequent interruptions., • Maintain accurate records and prepare reports., • Understand and follow accurately oral and written directions., • Operate a variety of office equipment including a computer terminal., • Work confidentially and use appropriate discretion in disseminating information. ENVIRONMENT: • Office environment, • Dexterity of hands and fingers to operate computer keyboard and other office equipment., • Hearing and speaking to exchange information, • Seeing to read a variety of materials, • Bending at the waist, kneeling or crouching to file materials., • Sitting for extended periods of time. Job Description: Administrative Assistant, Technology - Pg 2* of 2* Pending Board Approval Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Retirement plan, • Vision insurance Work Location: In person Company DescriptionAre you a dynamic, detail-oriented professional who thrives on variety and teamwork? The Administrative Assistant for Instructional Services is a fast-paced role that goes beyond the desk, involving everything from managing the science resource room and overseeing classroom modernization projects to coordinating large-scale trainings. We’re looking for someone motivated, highly organized, and ready to jump in wherever needed to support a collaborative and impactful team. If you’re proactive, resourceful, and enjoy staying active in your work, this could be the perfect opportunity for you! DMUSD is widely recognized as an exceptional district throughout San Diego County and the state of California. This district’s reputation for quality is due to a resolute commitment to providing the highest caliber teaching and learning experience for students. Our students continuously shine academically and are among the highest achieving students in the state. Del Mar Union School District is recognized for excellence in teaching, as well as for quality leadership on the school board and in our schools. We are grateful to have some of the very finest in the education profession working in DMUSD. The Del Mar Union School District (DMUSD) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. For inquiries or complaints related to employee-to-employee, student-to-student employee, or work/employment related discrimination or harassment, contact: Ryan Stanley, Assistant Superintendent, Human Resources, 11232 El Camino Real, San Diego, CA, 92130; (858) 755 9301.Are you a dynamic, detail-oriented professional who thrives on variety and teamwork? The Administrative Assistant for Instructional Services is a fast-paced role that goes beyond the desk, involving everything from managing the science resource room and overseeing classroom modernization projects to coordinating large-scale trainings. We’re looking for someone motivated, highly organized, and ready to jump in wherever needed to support a collaborative and impactful team. If you’re proactive, resourceful, and enjoy staying active in your work, this could be the perfect opportunity for you!\r\n\r\n\r\nDMUSD is widely recognized as an exceptional district throughout San Diego County and the state of California. This district’s reputation for quality is due to a resolute commitment to providing the highest caliber teaching and learning experience for students. Our students continuously shine academically and are among the highest achieving students in the state. \r\n\r\nDel Mar Union School District is recognized for excellence in teaching, as well as for quality leadership on the school board and in our schools. We are grateful to have some of the very finest in the education profession working in DMUSD.\r\n\r\nThe Del Mar Union School District (DMUSD) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. For inquiries or complaints related to employee-to-employee, student-to-student employee, or work/employment related discrimination or harassment, contact: Ryan Stanley, Assistant Superintendent, Human Resources, 11232 El Camino Real, San Diego, CA, 92130; (858) 755 9301.