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Job Description Industrial Design is seeking a dynamic and energetic Executive Assistant to help plan and manage the day-to-day activities in support. Strong work ethic. Excellent customer service skills. Ability to manage multiple responsibilities at once. Job Summary: The Executive Assistant will be attached to the hip of the Principal of Industrial Design; while scheduling appointments, memorializing meeting notes, disseminating important tasks to others, responding to emails, updating task lists, assisting with professional errands, be charged with confidential matters and generally work to assist the executive staff with both routine and one-offs tasks. Primarily, this position requires an extremely elevated level of energy, impeccable time management and organizational skills, professional loyalty, and the highest level of confidentiality. You are naturally proactive, timely, responsive, flexible, accountable and approachable. Role and Responsibilities · Provides high-level administrative support and assistance to the principal. · Ensuring the overall operations and effectiveness of the principal by acting as the first point of contact and functions as a “gatekeeper” to the principal. · Handle sensitive information and personal information with the utmost confidentiality and professionalism, safeguards from disclosure. · Prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures. · Monitor, screen, respond to, and distribute incoming communications. · Researching, prioritizing, and following up on incoming issues and concerns addressed to the principal, including those of a sensitive or confidential nature. Determining appropriate course of action, referral, or response. · Maintain client relationships; provide support to business development efforts. · Coordinate complex scheduling and calendar management · Coordinate calendar management via Outlook, requiring interaction with both internal and external executives, as well as other business associates to ensure optimal time management. Sets reminders and assists with the various needs for each activity, including retrieval of proper historical references. · Manage professional and personal scheduling for the principal, including agendas, mail, email, phone calls, client management, and other company logistics Role and Responsibilities Continued… · Coordinates and arranges meetings, prepares agendas and meeting information, reserves and prepares facilities, records and transcribes minutes of meetings and files appropriately. · Receives incoming communication or memos on behalf of the principal, review contents, determines importance, and summarizes and/or distributes contents. · Schedule and attend meetings on behalf of the principal · Receives incoming communication or memos on behalf of the principal, review contents, determines importance, and summarizes and/or distributes contents to the principal. · Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the principal · Manage collection and preparation of Company All-Hands slides; ensure information is proofed and presentation ready on a timely basis · Maintain professionalism and strict confidentiality with all information and materials · Planning, coordinating, and managing the principal schedule and travel plans. · Act as a liaison between the principal and internal/external stakeholders, managing communications and ensuring timely follow-ups. · Maintain accurate records of stockholder information and ensure compliance with legal requirements. · Performs office tasks including maintaining records. · Managing a variety of special projects for the principal. · Performs additional duties as assigned by the principal. Qualifications · Excellent written and verbal communication skills · Strong sense of urgency in driving important matters · Proactively manage scheduling conflicts and offer solutions to issues vs. asking questions · Self-directed; anticipate areas where help will be needed and jump in to increase time efficiency without having to be asked · Outstanding time-management and people skills and an ability to independently organize and coordinate multiple concurrent projects · Proficiency with office productivity tools and an aptitude for learning new software and systems Qualifications Continued… · Flexible team player, willing to adapt to changes and unafraid of challenges · Ability to maintain confidentiality of information related to the company and its employees · 3+ years of experience in an administrative role reporting directly to upper management · 2+ years of experience in office management · Associate’s degree or higher in business administration or another related field (preferred) · Ability to quickly understand and adapt to Executive preferences and proactively problem-solve when any issues arise · Ability to travel on occasion Industrial Design offers full benefits including Health/Dental/Vision insurance (single and family), PTO, Paid Holidays and 401k. Affirmative Action/EEO statement – Industrial Design recruits, hires, employs, trains, promotes, and compensates individuals based on job-related qualifications and abilities. Industrial Design is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other status protected by law. Applicants please note: This position requires US work authorization, and we are not looking for out of country/outsourced support or remote workers of any kind. This opening is for local candidates residing in the metro phoenix area or those willing to self-relocate to this area only. All positions listed are full time in office roles with no opportunity for hybrid or work from home accommodations. If you are looking to work remote, please do not apply. All Staffing Agencies please take note: Industrial Design LLC will not accept unsolicited resumes or applications from any person/source other than directly from an individual candidate. All unsolicited resumes or applications provided to Industrial Design LLC by any method (Postal mail, Email Fax or Text), including directly to Industrial design by courier or personal delivery will be considered as property of Industrial Design LLC. Industrial Design will never pay a fee or commission for any hiring resulting from the receipt of an unsolicited resume or application. Any submission of an unsolicited resume or application which has delivered to Industrial Design which originates from an agency will be considered to have been referred by the agency free of any charges, fees or commissions. All agencies must obtain written approval from Industrial Design’s Principal, in advance, prior to submission any resumes or applications. Submissions then will only be permitted in conjunction with a fully executed service contract in place between the agency and Industrial Design LLC; service contracts will be specific to exact job openings only. Industrial Design LLC will not pay a fee or commission to any agency or agent that does not have a valid service agreement in place prior to communications related to the open position and potential candidate for that position. Agency agreements must be signed by the Principal member of Industrial Design LLC to be valid, no other Industrial Design LLC employee, representative or member is authorized to bind Industrial Design LLC to any agreements or contracts, written or verbal, regarding the placement of employment candidates by any agency or agent; these aforementioned conditions included any full time, part time, contract, temp to hire and staff augmentation position within Industrial Design LLC.

Job DescriptionSalary: Reports To: Director/Department Manager Status: Full-time, Exempt Primary Areas of Focus • Project Management, • Project Planning, • Mentoring & Coaching, • Hiring & Training, • Project Tracking & Evaluation, • Manage multiple project teams in all aspects of project management and planning to achieve project goals and objectives., • Provide a big-picture perspective to project managers to attain project goals and strategic business objectives., • Work with project managers and stakeholders to set project goalsand objectives, identify necessary resources, estimate project budgets, set project scopes, and schedules, and create project plans., • Set and continually manage project expectations while delegating and managing deliverables with project managers., • Monitor, track, and control outcomes, facilitating project team meetings to ensure performance and progress and resolve issues or conflicts., • Provide status reporting regarding project milestones, deliverables, dependencies, risks and issues, and communication across departments and leadership., • Follow up with clients as needed to clarify project goals, ensure the design meets their needs and specifications, and represent the client in public meetings., • Assess the project's overall success and team performance., • Provide clear direction on tasks and expectations on deliverables and establish clear deadlines with team member affirmation., • Responsible for contract management, including change orders or additional services., • Own project financials, including billing, budgets, and accounts receivable collections., • Manage ongoing quality control and participate in quality issue resolution. Ensure projects are delivered to QA/QC standards., • Assist in dispute, negotiation, arbitration, or litigation, as needed., • Build and train project teams to expand their capabilities by establishing best practices, policies, tools, methodologies, quality assurance and control, tools, and templates., • Balance staffing and workload through collaboration with the PM and team., • Advocate for learning, process improvement, and project management in the company., • Collaborate with People Operations to develop onboarding processes and other essential training needs., • Coach, mentor, motivate, and supervise project managers, including performance reviews., • Provide on-site and/or remote leadership for the project team by building and motivating team members to meet project goals and adhere to their responsibilities and project milestones., • Advocate and model I am EPS culture and instill firm, department and team culture and values., • Responsible for completing personal timecards accurately and reviewing and approving associate timecards on time., • May require attending project team and public meetings after hours., • Communicate effectively (written and verbal) internally (interdepartmental and intradepartmental) and externally (inclusive of clients, sub-consultants, municipalities)., • Lead the execution of strategic initiatives., • Evaluate company practices and processes to provide input for continuous improvement., • Be an ambassador for EPS at industry events and conferences. May require attending project team and public meetings after hours., • Actively involved in developing future business and building relationships with existing clients., • Perform other duties as assigned., • Achieve a 50-60% Billable Utilization Rate. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training., • Bachelor's degree in Civil, Environmental, or related Engineering field., • Professional Engineer License., • Minimum of 15 years experience in managing public work projects on schedule and within budget., • Proficient knowledge of Microsoft Office., • Professional knowledge of Civil 3D, Bluebeam, and Pipe Networks., • Strong leadership, diplomatic and motivational skills, including leading up, across, and down the organization with various team sizes internally and externally., • Proven ability to work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence., • Proven ability to work in an ambiguous environment and collaborate across multiple areas to achieve a common business objective., • Extensive understanding of project and program management principles, methods, and techniques., • Build and maintain relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives., • Demonstrate decisiveness in resolving business problems, making decisions, and identifying priorities., • Interpersonal skills to influence and spur change, facilitate, and enhance performance within a cross-functional environment., • Required to stand, walk, and sit., • The position may require a visit to project sites occasionally., • The position requires a normal range of hearing., • The employee must be able to lift 40 lbs. occasionally., • Requires prolonged sitting with 15% of the time spent bending and reaching., • Must have manual dexterity sufficient to operate a computer keyboard and calculator., • Health, life, 401(k), dental and vision insurance, • Short-term, long-term disability insurance and leave, • Paid holidays, • Paid Time Off, • Bereavement leave

Job DescriptionSalary: $17-$20 based on experience Role Summary Welcome!We are looking for an individual that is cheerful, dependable, and punctual. You must be organized, professional, and a team player. Also, it's important that you are outgoing but not outspoken. As an Administrative Support, in a typical day, you will be responsible for working with several team member Property Managers in assisting with their property portfolios. Specifics include but are not limited to, processing tasks assigned by Property Manager(s), processing violation correspondence, architectural submittals, processing of title demand requests, updating database with new owner information, community website maintenance, obtaining bids for property projects, submitting work orders, working with vendors, and special projects as needed. As an community assistant, in a typical day, you will be responsible for interacting with customer's inquiries, complaints, work order/architectural requests, and follow-up. You will interact with Board of Directors, title companies, mortgage companies, realtors, perspective buyers, vendors, and will assure all are tended to in a swift manner. We are looking for the best people out there!! We do our best to hire people that we know will be a good fit at our company long term. When we hire, we do our best to ensure we are fair, flexible, and offer a work/life balance! Previous experience crossover: Administrative Assistant, Office Assistant, Receptionist, Admin Assistant Purpose(why this job exists) • Coordinate with and assist Property Manager(s), • Organizeyourself and your work, • Satisfyeven the unhappiest customers, • Providetimely and thoroughservice, • Aidcustomers in need, • Cheerthose in need, • Createamazing experiences Responsibility(what you will be doing) • Assist Property Manager(s) with day to day happenings, • Execute all items listed in Role Summary, • Assist with phones during Receptionist's lunch/days out, • Maintain database utilized byentire organization Expectations(how we will measure success) • Basic domain expertise, • Monday - Friday 8am-5pm (after 90 days, eligible for WFH (work from home/remote) up to 3 days a week), • Timely responses (email, ticketing system, & phone), • Manage and report to executive staff, • Keep your work area(s) neat and organized, • Manage and maintain data systems, websites and information on properties, • The ability to multi-task Qualifications (what you will need to be successful): Must Have: • Afriendly&empathetic attitude(Opportunists, please apply!), • Reliable transportation, • Proficient in the use of desktop PCin a Windows environment;, • Proficient use of internet based applications, • Excellent typing skills(50+ WPM), • Time management skills, • Excellent oral, written, and listening skills, • Ability to multi-taskand handle multiple requests at once, • Experience with Microsoft Office suite of tools (Outlook, Word, Excel, etc.) Nice to have (not necessary, but extra credit!): • Experience with RingCentral VoIP system, • Experience with Polycom phone system, • Gilbert/Chandler residency (East-valley) Perks(The extra motivators!) • Remote/Work From Home, • Flexible time off, • Free drinks & snacks, • An easy going team, • PTO available About@HeywoodHOA Heywood Community Management is anArizona Real Estate, HOA Management Company. We've been in business since 1933 and continue to deliver excellence not only to our clients and community residents but to those we have the privilege of hiring to work for our local business.We're driven by our 6 core values: • Embrace Change., • Be Real., • Focus on Quality., • Share Wisdom., • Remain Capable., • Triumph with Integrity. If you're looking for a new career experience with room to grow inside of an organization that puts employee happiness first, please apply now! Job Type: Full-Time Salary Salary: $17-$20 based on experience

Job DescriptionSalary: $17-$20 based on experience Role Summary Welcome!We are looking for an individual that is cheerful, dependable, and punctual. You must be organized, professional, and a team player. Also, it's important that you are outgoing but not outspoken. As an Office Assistant, in a typical day, you will be responsible for working with several team member Property Managers in assisting with their property portfolios. Specifics include but are not limited to, processing tasks assigned by Property Manager(s), processing violation correspondence, architectural submittals, processing of title demand requests, updating database with new owner information, community website maintenance, obtaining bids for property projects, submitting work orders, working with vendors, and special projects as needed. As an community assistant, in a typical day, you will be responsible for interacting with customer's inquiries, complaints, work order/architectural requests, and follow-up. You will interact with Board of Directors, title companies, mortgage companies, realtors, perspective buyers, vendors, and will assure all are tended to in a swift manner. We are looking for the best people out there!! We do our best to hire people that we know will be a good fit at our company long term. When we hire, we do our best to ensure we are fair, flexible, and offer a work/life balance! Previous experience crossover: Administrative Assistant, Office Assistant, Receptionist, Admin Assistant Purpose(why this job exists) • Coordinate with and assist Property Manager(s), • Organizeyourself and your work, • Satisfyeven the unhappiest customers, • Providetimely and thoroughservice, • Aidcustomers in need, • Cheerthose in need, • Createamazing experiences Responsibility(what you will be doing) • Assist Property Manager(s) with day to day happenings, • Execute all items listed in Role Summary, • Assist with phones during Receptionist's lunch/days out, • Maintain database utilized byentire organization Expectations(how we will measure success) • Basic domain expertise, • Monday - Friday 8am-5pm (after 90 days, eligible for WFH (work from home/remote) up to 3 days a week), • Timely responses (email, ticketing system, & phone), • Manage and report to executive staff, • Keep your work area(s) neat and organized, • Manage and maintain data systems, websites and information on properties, • The ability to multi-task Qualifications (what you will need to be successful): Must Have: • Afriendly&empathetic attitude(Opportunists, please apply!), • Reliable transportation, • Proficient in the use of desktop PCin a Windows environment;, • Proficient use of internet based applications, • Excellent typing skills(50+ WPM), • Time management skills, • Excellent oral, written, and listening skills, • Ability to multi-taskand handle multiple requests at once, • Experience with Microsoft Office suite of tools (Outlook, Word, Excel, etc.) Nice to have (not necessary, but extra credit!): • Experience with RingCentral VoIP system, • Experience with Polycom phone system, • Gilbert/Chandler residency (East-valley) Perks(The extra motivators!) • Remote/Work From Home, • Flexible time off, • Free drinks & snacks, • An easy going team, • PTO available About@HeywoodHOA Heywood Community Management is anArizona Real Estate, HOA Management Company. We've been in business since 1933 and continue to deliver excellence not only to our clients and community residents but to those we have the privilege of hiring to work for our local business.We're driven by our 6 core values: • Embrace Change., • Be Real., • Focus on Quality., • Share Wisdom., • Remain Capable., • Triumph with Integrity. If you're looking for a new career experience with room to grow inside of an organization that puts employee happiness first, please apply now! Job Type: Full-Time Salary Salary: $17-$20 based on experience

Job Description Join a Firm That Values Excellence, Growth, and Work-Life Balance Wood Injury Law is a boutique personal injury firm dedicated to delivering outstanding results for clients across Arizona and New Mexico. We’re growing fast, and we’re looking for a Legal Assistant to help us deliver top-tier service and support to clients and the legal team. This position is based exclusively out of our Mesa, AZ office. If you thrive in a fast-paced, collaborative environment, have a passion for personal injury law, and are seeking a firm that values both professional excellence and personal balance, we want to hear from you. Why Choose Wood Injury Law? • 4-Day Work Week – Because your time matters, • Collaborative Culture – Be part of a team where your ideas are heard, and your contributions matter, • Autonomy & Support – Work independently while backed by a strong team of attorneys, paralegals, and case managers, • Growth-Focused – Join a growing firm with opportunities to expand your skills and role, • Meaningful Work – Make a difference for clients who truly need a strong advocate Compensation & Benefits This is a full-time, in-office position based in Mesa, AZ, with a Monday–Thursday, 4-day workweek. Hybrid/Remote work is not offered at our firm. • Hourly Pay: $23–$26 per hour (depending on experience), • 401(k) Retirement Plan: Participate in the Firm’s 401(k) with a 3% match on contributions, • Health Insurance: The Firm covers a pre-selected base cost of the employee’s medical premium; employees are responsible for any dependent premiums, • Optional Insurance: Dental and vision insurance are available at your own cost, • Additional Benefits: After your first 60 days, you’ll have access to a wide range of optional benefits through our partnership with ADP, including:, • Short-term and long-term disability, • Life insurance, • Pet insurance, • And many other supplemental coverage options, • Answer and route incoming calls, responding to caller inquiries with professionalism and care, taking detailed messages if needed, • Request and track medical records, itemized medical billing, police reports, balance verifications, health insurance liens, and more, • Open claims with insurance companies and request policy documents, • Be the firm's Document Specialist; Handle all incoming general email, mail, and fax correspondence and methodically organize, name, upload, and disburse documents to the legal team, • Send check payments for the requested invoices, • Maintain the organization of electronic client files, • Provide overflow support to attorneys and case managers, including requests, scanning, mailing, data entry, and special projects, • Minimum 1-2 years of legal assistant experience in a personal injury firm, • Excellent communication and organizational skills, • High attention to detail and the ability to multitask in a deadline-driven environment, • Professional and empathetic demeanor, especially when handling sensitive matters, • Technologically proficient—comfortable with Microsoft Office and learning new systems (Filevine experience is a plus), • Someone who takes initiative and thrives in a collaborative setting, • Bilingual in SpanishAbout Company We operate a boutique, highly regarded personal injury practice in Mesa, Arizona that specializes in bringing the law to every client’s corner. This area of practice stems from the owner watching his father’s own experience trying to recover his life after a debilitating accident. This passion drives our team’s personal commitment to helping clients navigate the post-accident process and take the burdens off their shoulders. What We Offer • 4-day workweek (Mon–Thurs), • 401(k) with 3% match, • Medical, dental, and vision options, • 16 PTO days, 6 paid holidays + Christmas-to-New-Year paid closure