Executive Secretary and Administrative Assistant
2 days ago
Albany
Job Description The Bureau of Funeral Directing in the NYS Department of Health, Center for Health Care Provider Services Oversight (“CHCPSO”) is seeking to fill one Administrative Assistant position at 875 Central Avenue, Albany, New York 12206. Summary: The successful candidate will serve as the main support staff person in the Executive Office for the bureau. Candidates may also be asked to perform other assignments and/or administrative functions in support of the bureau. General duties: • Answer, screen and transfer incoming phone calls to appropriate BFD staff., • Receive and direct visitors and clients., • Perform general clerical duties including photocopying, fax, scan, and mailings as delegated., • Maintain electronic and hard copy filing systems in both the P-drive and in the bureau’s designated file room., • Retrieve documents from filing system as requested., • Complete requests for information and data by staff., • Prepare letters of good standing and license verifications for the BFD Director’s signature., • Open, sort and distribute incoming correspondence., • Maintain office supply inventories., • Coordinate requests for maintenance of office equipment., • Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms,, • Registered Residents and active Licensed Funeral Directors., • Process cash-lined checks for submission to the Bureau of Accounts Management., • Prepare and assemble registered resident packets for mailing to applicants., • Prepare the law exam candidate information packets for distribution to applicants., • Perform other duties as requested by BFD staff. The successful candidate should be reliable, dependable, punctual, highly motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment. Minimum qualifications • include a High School Diploma (or equivalent), • one (1) year minimum experience working in an office setting, • excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook), • the ability to handle multiple, shifting priorities, • strong organizational and communication skills (written and verbal), • maintain, and work with electronic databases and systems Preferred qualifications • Bachelor’s Degree or higher, • Strong verbal communications skills, • Ability to handle multiple tasks, • Good organizational skills and the ability to work independently, • Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.