Front Desk Administrator
2 days ago
Buffalo
Job Description Principle Duties and Responsibilities • Provide mail service for office personnel: Separate mail appropriately, including confidential correspondence, checks, and other mail. Prepare mail for postal pick up and ensure proper postage maintained., • Perform large scanning and photocopy projects as requested by company personnel., • Answer, screen, and forward telephone calls through the company computerized switchboard (Microsoft Teams). Provide appropriate information to callers and transfer calls to proper individuals., • Prepare overnight shipments via UPS for pickup daily. This includes, packaging, weighing, and measuring boxes., • Schedule meetings for office personnel., • Drive company vehicle to pick up and deliver business materials and correspondence as requested by employees., • Perform timely pick up and distribution of mail to and from appropriate departments., • Sustain office supplies, placing orders when supply is diminishing. Provide supplies to employees as requested., • Monitor visitor access and help them navigate through the office., • Maintain office security by following safety procedures and controlling access via the reception desk. Record keeping of temporary badges given to guests, employees, and vendors., • Cultivate positive work environment, promote participation in company initiatives and events., • Proficiency with Microsoft Excel, Word, and PowerPoint preferred, • Capable of lifting up to 50 lbs, • Positive and friendly attitude, • Strength in time management, ability to multitask and attention to detail, • Solid written and verbal communication skills, • Excellent organizational talent, • Flexibility is a plus Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate