Administrative Assistant
17 days ago
San Diego
Job Description ABOUT GENALYTE At Genalyte, we're revolutionizing diagnostic testing to empower a healthier future. We believe that timely and accurate health insights shouldn't be a luxury, but a necessity. We are driven by a vision where advanced diagnostic capabilities are accessible, efficient, and seamlessly integrated into healthcare. Genalyte is more than just a laboratory; we are advocates for health empowerment, dedicated to providing insights that can transform lives and communities. POSITION SUMMARY The Administrative Assistant provides hands-on administrative, organizational, and operational support to executive leadership and functional teams, while also owning the day-to-day upkeep and presentation of our office environment. This is a roll-up-your-sleeves role that blends executive support with physical office management—including cleaning, stocking, errand-running, and facility maintenance. This role is critical to enabling efficiency, alignment, and a positive workplace experience. The ideal candidate takes pride in every aspect of the job, approaches all tasks—big and small—with a positive, can-do attitude, and holds themselves to a high standard of execution and accountability. Strong organizational skills, attention to detail, and a willingness to personally handle hands-on tasks are essential. ESSENTIAL FUNCTIONS & RESPONSIBILITIES These may include but are not limited to: • Provide administrative and executive support to one or more executives and/or leadership team members, including calendar management, meeting coordination, travel arrangements, and expense reporting, • Manage procurement of office & kitchen supplies with a cost-conscious approach, ensuring shelves, refrigerators, and supply areas are stocked and orderly, • Own the organization and presentation of all shared office spaces, kitchen and break areas on a daily basis, including performing light cleaning duties before and after events, meetings and daily use, • Run errands on behalf of management and the office as a regular part of the role, such as picking up and dropping off mail and packages, purchasing food and beverages for team and candidate meetings, sourcing last-minute supplies, and fulfilling other time-sensitive requests. Mileage reimbursement or a flat monthly vehicle stipend is provided, • Serve as a trusted partner to leadership by anticipating needs, managing priorities, and exercising sound judgment with confidential and sensitive information, • Support cross-functional communication and coordination such as company events, team meetings and offsites, • Manage incoming requests, prioritize tasks, and ensure timely follow-through, • Support onboarding logistics for new hires, including workspace setup and coordination with IT, People Ops, and Facilities (as applicable), • Support talent acquisition by scheduling interviews, presentations and calls ADDITIONAL FUNCTIONS & RESPONSIBILITIES • Provide general office support, including managing office supplies, coordinating vendors, receiving deliveries, and personally handling light facility tasks such as tidying common areas, restocking supplies, and organizing storage, • Maintain organized records, files, and shared resources, • Assist with Company event planning, including hands-on setup, coordination of catering and supplies, and post-event cleanup and space restoration, • Support ad hoc projects, special initiatives, and process improvements, • High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred, • 4–8+ years of relevant administrative or executive support experience, • Curiosity to solve problems and propose solutions when problems arise, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities, meet deadlines, and adapt to changing needs with a positive, can-do attitude; willingness to take on any task—including physical and hands-on work—without hesitation, • Ability to manage multiple priorities, meet deadlines, and adapt to changing needs with a positive outlook, • Excellent written and verbal communication skills, • High degree of professionalism, discretion, and integrity, • Proactive, resourceful, and solutions-oriented mindset, • Ability to work independently while collaborating effectively across team, • Demonstrated fiscal responsibility and cost-consciousness; experience operating within defined budgets and spending guidelines, • Must have reliable transportation and a valid driver’s license; willingness to run local errands as a regular part of the role, • Comfortable with physical tasks, including lifting up to 25 lbs, standing for extended periods, and performing light cleaning dutiesThe base range for this role is $31-$37 per hour. Individual pay may vary based on additional factors, including but not limited to, job-related skills, experience, work location, and relevant education or training. Powered by JazzHR IgHs51es7G