Accounting Manager
hace 2 días
Oakland
Job Description Dreisbach has been serving our customers with the pride and integrity of a family-owned company for over 50 years. The tradition of excellence that was started by the company’s founders is reflected by our deeply rooted commitments to superb customer service, reliability, innovation, agility and quality of our employees. We offer customized cold supply chain solutions to meet our customer’s individual needs. We’re looking for an experienced Accounting Manager to join our team. The Accounting Manager is responsible for overseeing the company’s accounting operations, financial reporting, and internal controls. This role serves as both an accounting leader and a systems owner, ensuring the accuracy, integrity, and efficiency of automated accounting processes while maintaining full compliance with GAAP, tax, and regulatory requirements. The Accounting Manager maintains the highest level of confidentiality in handling private, proprietary financial reports, payroll data, tax information, family trust records, and LLC financial affairs. This position manages multiple entities, including corporate books, family trusts, and a portfolio of LLCs, requiring exceptional organizational skills, discretion, and the ability to navigate complex, multi-entity accounting structures. Salary Range: 130K-160K No third-party recruiters, please. ESSENTIAL DUTIES & RESPONSIBILITIES Accounting & Financial Reporting • Oversee daily accounting operations including general ledger, accounts payable, accounts receivable, and bank reconciliation across multiple entities (corporate, family trusts, and LLCs), • Manage month-end and year-end close processes, • Prepare and review monthly and annual financial statements for all entities, • Ensure accurate classification and recording of all transactions in accordance with GAAP, • Perform variance analysis and provide meaningful financial insights to senior management, • Oversee daily AP operations, including invoice expense allocation, credit application reviews, stop-payment processing, and vendor inquiries, • Reconcile AP/AR subledgers to the general ledger monthly, • Review and approve invoice batches, payment runs (checks, ACH, wires) across multiple banking relationships, • Manage vendor accounts, including setup, W-9 collection, vendor master file maintenance, and dispute resolution, • Oversee AR collections process, review AR aging reports, and approve write-offs for bad debt and credit memos, • Coordinate annual 1099 preparation and IRS filing, • Manage specific vendor portals and payment processes, • Review biweekly payroll registers and post payroll journal entries and tax entries to the GL for all entities, • Reconcile payroll liability accounts monthly and review payroll tax deposits, • Review quarterly payroll tax returns (941, state) and coordinate annual filings, • Perform monthly benefits cost allocations for 401(k), health insurance, dental, vision, life, and workers’ compensation, • Manage benefit cost allocations across entities, • Coordinate the preparation of corporate, LLC, trust, and individual income tax returns, • Serve as primary contact with external CPA firm, gathering and providing all required financial information to support tax filings, • Calculate and file quarterly estimated tax payments for all entities, • Prepare and file property tax returns (Form 571-L) for multiple locations, • Manage tax extension filings and respond to tax notices from IRS, state, and local authorities, • File annual diesel fuel tax refund claims (Federal and California), unclaimed property reports, and business license renewals, • Serve as primary point of contact for external auditors, • Coordinate staff to gather all required support documentation and respond to auditor inquiries, • Coordinate annual 401(k) audit including payroll data reconciliation with census data, • Manage 401(k) compliance testing, mandatory distributions, and forfeiture/unallocated plan asset account reviews, • Supervise, mentor, and develop accounting staff, • Set clear performance expectations and assign responsibilities based on expertise and workload, • Review and approve work prepared by staff, including system-generated outputs, • Provide training on accounting systems, automation tools, and evolving best practices, • Maintain a confidential, respectful, calm, and solution-oriented work environment, • Promote problem-solving discussions and encourage team engagement and professional growth, • Assist with annual budgeting and forecasting for corporate and subsidiary entities, • Support management with ad-hoc financial analysis, cash flow management, and decision-making, • Lead continuous improvement initiatives to enhance accuracy, efficiency, and scalability of accounting operations, • Bachelor’s or Master’s degree in Accounting, Finance, or a related field, • CPA designation preferred, • Minimum 5+ years of progressive accounting experience, including supervisory/people management responsibilities, • Strong working knowledge of GAAP and financial reporting standards, • Demonstrated experience managing automated accounting systems and workflows, • Advanced proficiency in Microsoft Excel (complex formulas, pivot tables, data analysis, VLOOKUP/INDEX-MATCH), • Proven experience with multi-entity accounting environments, including LLCs, trusts, and partnerships, • Strong analytical, organizational, and written/verbal communication skills, • Ability to handle sensitive financial data with the highest level of confidentiality and discretion, • Successful candidates will be required to pass a background check and post offer, pre-employment drug screen PREFERRED • Experience with cloud-based ERP and accounting platforms (e.g., Great Plains/Dynamics GP, Sage, NetSuite), • Experience with system integrations, data flows, and process automation design, • Background in corporate and individual tax preparation, 1031 exchanges, and audit support, • Experience with 401(k) plan administration, compliance testing, and benefit cost allocation, • Industry experience relevant to real estate, warehousing, logistics, or freight operations Benefits Benefits package includes vacation, sick leave, holidays, medical, dental, vision, life/disability and 401k (optional). We are an equal employment opportunity employer. We do not discriminate in recruitment, hiring or terms or conditions of employment on the basis of race, sex, pregnancy, color, national origin, sexual orientation, gender identity, gender expression, religion, age, physical disability, mental disability, genetic characteristics, military or veterans’ status, medical condition as defined under state law or any other basis prohibited by applicable federal, state or local law. CCPA Privacy Notice for Job Applicants Who Are California Residents Information We Collect and Why: In connection with your job application and consideration of your candidacy for employment via the submission from the job board(s), we collect certain categories of information from job applicants that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device ("personal information"), as described generally below. We collect this information only to be able to evaluate your candidacy for employment with us and, if hired, for job-related purposes such as to administer payroll and benefits, for purposes of performance evaluation, and as otherwise reasonably necessary to manage our employment relationship with you as set forth in our Privacy Notice for Employees. Category of Personal Information With Examples: Identifiers- Real name, alias, postal address, Internet Protocol address, email address, Social Security number, driver's license number, passport number, or other similar identifiers. Personal information categories listed in the California Customer Records statute- Name, signature, Social Security number, address, telephone number, passport number, driver's license or state identification card number, education, employment, employment history. Protected classification characteristics under California or federal law - Age, citizenship, sex, veteran or military status. Professional or employment-related information- Employment history, performance evaluations. No third-party recruiters, please.
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