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OtherVirtual assistant data entry jobs in Jersey City, NJCreate job alerts
- Agency Realty LLC
Virtual Assistant1 month agoPart-timeHobokenWe are seeking a proactive, detail-oriented Virtual Assistant to provide remote administrative, communication, and organizational support. The ideal candidate is a self-starter with excellent time management and communication skills, capable of handling a variety of tasks to help the business run smoothly. Key Responsibilities: Manage email inboxes, respond to messages, and flag priority items Schedule and coordinate meetings, appointments, and travel arrangements Handle data entry, file management, and document preparation Create, format, and proofread reports, presentations, or spreadsheets Conduct online research as requested Maintain and update databases, CRM systems, or content management tools Manage social media posts and basic content scheduling (if applicable) Support customer service by responding to inquiries or forwarding messages Assist with invoicing, billing, and light bookkeeping (as needed) Perform other administrative tasks as assigned
Easy apply - Evro Aluminum Corp
Front Office Administrator4 days agoFull-timeSunset Park, BrooklynPay $21 an hour Job type: Full-time Shift and schedule 8am-5pm Monday to Friday Work Location: In person Job description Aluminum Storefront distributing Company in Brooklyn seeks full-time administrative assistant Monday through Friday, 8:00 - 5:00. We are a small, friendly office environment and we are willing to train in regards to the industry but administrative experience is a must. Must be responsible, self-starter, reliable, energetic, work well with others, have the ability to see things through and a willingness to learn. Applicant must also have excellent phone manner but they also need to be quick and be able to multi-task a lot of administrative and office support responsibilities at the same time. Duties include but are not limited to: Answering phones & emails, taking detailed massages, filing, data processing, order entry, customer service, accounts receivable, organizing, and keeping office tidy. PUNCTUALITY and RELIABILTY are a must!!! Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite and Sage accounting Duties Manage daily office operations, including scheduling appointments and maintaining calendars. Provide excellent customer service by greeting visitors and responding to inquiries in a professional manner. Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date. Maintain organized filing systems for both physical and digital documents. Assist with clerical duties such as typing correspondence, preparing reports, and managing office supplies. Support team members with administrative tasks, acting as a personal assistant when required. Keep workspace and common areas clean and tidy. Coordinate communication between departments and ensure timely follow-up on outstanding issues. Strong customer service skills with the ability to interact positively with clients and colleagues. Excellent organizational skills to manage multiple tasks effectively. Ability to maintain confidentiality and handle sensitive information appropriately. Previous experience as an administrative assistant or personal assistant is preferred but not required. As an Administrative Assistant, you will be integral to maintaining efficient office operations and providing exceptional customer service. Reporting to the Office Manager, your role will involve utilizing your core skills in phone etiquette, Microsoft Office, and clerical tasks to support daily administrative functions. Your premium skills in QuickBooks and communication will enhance our accounting processes, while your relevant skills in data entry and calendar management will ensure smooth scheduling and organization. Join our team to contribute to a productive and collaborative work environment.
Easy apply - Home Care Services
Office Positions ** Open House 09/04/25 **10 days ago$25 hourlyFull-timeDowntown Brooklyn, BrooklynJob description: We are having a Open House Wednesday 09/04/25. Bring Contact Info for 2 REFERENCES Become part of Heart to Heart Home Care's extraordinary team of caring professionals. H2H is seeking an energized, professional individual with great customer skills and attitude. We're looking for friendly, outgoing, and responsible individuals that demonstrate exceptional customer service skills. Positions Available: Coordinators (Spanish Required) Quality Control Coordinators (Spanish Required) Recruiter (Spanish Required) Responsibilities: Match, assign and schedule caregivers based on availability and skill level. Trouble shooting & educating staff on how to use our call in & out system. Excellent customer services skills (written and verbal). Ability and willingness to accept calls at any time. Ability and willingness to accept telephone a high volume of calls. Perform a variety of clerical and data entry tasks and all other duties as assigned. Requirements: Must be fluent in conversation Spanish. Must be available weekends to be in office. Knowledgeable in Word, Excel, and HHA Exchange a PLUS. Remain composed, professional, and maintain a positive attitude. Provide excellent customer service by answering and routing phone calls. Maintains a professional attitude and appearance. Great personality, positive attitude and highly responsible. Job Type: Full-time What we offer : Supportive management team Growth opportunities 401K Retirement Benefit Sick day and PTO benefits
Immediate start!No experienceEasy apply - Encore Business Group inc
Fundraising Assistant12 days ago$60000–$150000 yearlyPart-timeUnion Citycome join our team! We’re looking for Top Notch individuals to help us promote our charity Responsibilities: Greeting Customers Data entry Responsible for organizing fundraiser Qualifications: Ability to prioritize and multitask Strong organizational skills Responsible & Strong communication skills Time management
Immediate start!No experienceEasy apply - Modern Memory Design Picture Frames
Virtual Assistant – Cold Calling for Picture Frame Shop13 days agoPart-timeHasbrouck HeightsWe are a local frame shop based in Hasbrouck Heights, Bergen County, NJ, looking for a reliable and friendly Virtual Assistant to support our hiring process by making cold calls to potential job candidates. Responsibilities: Make outbound calls to potential candidates about our in-store Picture Frame Sales Associate opening Provide basic job information and answer initial questions Collect and record candidate interest and availability Schedule interviews for qualified leads Maintain call logs and follow-up notes Requirements: Previous experience in cold calling, recruiting, or customer service preferred Clear and professional phone communication skills Comfortable using spreadsheets and scheduling tools Friendly, organized, and detail-oriented Position Details: Remote work
Easy apply - Center For Community Alternatives & CCA Wellness Center
Medical/ Administrative Coordinator (Front Desk) 7:00am-3:00pm16 days agoFull-timeDowntown Brooklyn, BrooklynAt CCA, we are committed to fair transparent pay, and we strive to provide competitive market-informed compensation. The successful candidate's salary is determined by the combination of knowledge, skills, competencies, experience and geography. Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work, and in part, recognize the importance of work-life balance. Position Summary: Job Summary: The Receptionist greets all CCA participants, visitors, vendors and staff, handles appointment scheduling, check-ins, payments and helps participants navigate CCA’s office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls, directing calls to appropriate staff, mail distribution, and similar clerical duties as assigned. Direct Supervisor: Manager of Operation and Human Resources Responsibilities: Greet staff, visitors, vendors and participants, checking participants in for appointments per front desk established procedure, and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement. Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments. Answer telephone calls, routing calls to the appropriate person. Facilitate participant referrals and admissions by collecting information via telephone or in- person. Update participant demographic information in the electronic health record information. Collect and reconcile payments from participants, where applicable following established procedures. Be a point of contact for participant and visitor questions, providing answers directly or directing them to the right resource. Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed. Participate in staff meetings, supervisory meetings, and training. Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction. Word process reports, memoranda and correspondence. Purchases Orders for medical and office supplies. Create IDs and replacement IDs Reminding participants when their insurance expires. Conduct timely reviews of staff credentials in Streamline Verify to ensure proper credentialing verification Manage the Public Transport Automated Reimbursement (PTAR) process, submitting required reports and addressing issues. Run Central Registry Report Add and Discharge participants. Medical Dispensing Report from eCR once per week every week. Assist with Insurance Verification Supervise reception area. Maintain a clean, welcoming and comfortable environment. Receiving and sorting daily mail and packages. Uploading photo to EHR Member of CCA Office Safety Committee. Perform data entry or other administrative tasks as assigned. Qualifications: High School Diploma or GED Associate's/Bachelor's degree. (Related experience will be considered in lieu college degree) 3+ years of experience in a front desk / receptionist role required. Experience with Electronic Health Records preferred. Commitment to and experience in working with adults with diverse cultural backgrounds who are involved, or at risk of involvement, with the criminal/juvenile justice system, HIV/ AIDS, or substance abuse. Exemplary customer service skills. Strong organizational and attention to detail skills Computer Skills required Bilingual in English and Spanish preferred. Experience in a receptionist role of a busy healthcare clinic is desired. ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME. 12 paid holidays per year 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment. Time off is earned starting on your first day. 7 days of paid sick time 100% paid family leave 3% retirement contribution regardless of employee contribution, applicable to salary after the 1st 6 months of employment Public Service Loan Forgiveness (PSLF) Program
Easy apply - Terrace Homecare
Office Administrative Assistant Bilingual Chinese Full Time25 days agoFull-timeSunset Park, BrooklynTerrace Home Care is seeking a reliable and organized Part-Time Office Assistant to support our team in Brooklyn, NY. The ideal candidate will have strong communication and organizational skills, with a high school diploma required and a college degree preferred. Key Responsibilities: • Assist with daily office tasks including filing, data entry, and answering phones., • Manage office supplies and inventory.
Easy apply - Clearwater Plumbing & Heating
Administrative Assistant25 days ago$17–$25 hourlyFull-timeMaspeth, QueensData entry, answer emails, schedule jobs, invoicing and preparing estimates, communicate with technicians on jobsites.
Easy apply - JS Homecare Agency of NY - Queens
Administrative Assistant1 month ago$20–$21 hourlyFull-timeSunset Park, BrooklynWe are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to our operations, ensuring smooth administrative processes and enhancing overall productivity. This role requires strong organizational skills, effective Bi-Lingual (Chinese: Cantonese/Mandarin) communication abilities, and a commitment to delivering exceptional customer service. Responsibilities • Manage clerical tasks including filing, data entry, and maintaining organized records, • Operate phone systems to handle incoming calls and direct them appropriately, • Provide administrative support to various departments as needed, • Proofread documents for accuracy and clarity before distribution, • Maintain office supplies inventory and place orders when necessary, • Serve as a personal assistant to senior staff, managing tasks effectively, • Collaborate with team members to improve office processes and workflows Qualifications • Proven experience in an administrative or clerical role is preferred, • Proficiency in Google Workspace (Docs, Sheets, Drive), Microsoft Office (Word, Excel) is essential, • Strong organizational skills with the ability to manage multiple tasks simultaneously, • Excellent verbal and written communication skills, • Ability to work independently as well as part of a team, • Familiarity with phone systems and basic office equipment, • Attention to detail with strong proofreading capabilities, • A positive attitude and a willingness to learn new skills, • College Graduate, • Bi-Lingual Chinese: Cantonese/Mandarin Join our dynamic team where your contributions will be valued, and you will have the opportunity to grow professionally!
Easy apply - Freedom Health Associates, LLC
Freedom Health Associates, LLC1 month agoPart-timeCliffside ParkKey Responsibilities: • Perform clerical, bookkeeping, and data entry tasks to maintain accurate records and ensure compliance with contractual requirements., • Manage accounting records for receipts and disbursements, ensuring accuracy and timeliness., • Answer phone calls and direct inquiries to appropriate departments, providing excellent customer service., • Handle correspondence via fax, email, and mail to support communication and operational needs. Required Skills and Qualifications: • Proven experience in administrative or clerical roles.., • Strong attention to detail with excellent organizational skills., • Proficient in data entry., • Effective communication skills, both verbal and written., • Ability to multitask and adapt to changing priorities in a fast-paced environment. Job Type: Part-time Pay: $16.00 - $18.00 per hour Schedule: 4 hour shift 8 hour shift Work Location: In person
Easy apply - Atlantic Dental Care
Front Desk Receptionist ( Bi-lingual English/ Ukrainian or Russian)2 months agoFull-timeBoerum Hill, BrooklynJob Title: Front Desk Receptionist (Bi-lingual English/Ukrainian or Russian) Location: Atlantic Dental Care – [Insert Location] Job Type: Full-Time About Us: Atlantic Dental Care is a patient-focused dental practice committed to providing high-quality, compassionate dental care in a welcoming environment. We value communication, professionalism, and cultural sensitivity as we serve a diverse community. Job Summary: We are currently seeking a friendly, organized, and professional Front Desk Receptionist who is fluent in both English and Ukrainian or Russian to join our team. The ideal candidate will be the first point of contact for our patients and will ensure a smooth flow of administrative operations at the front desk. Key Responsibilities: • Greet patients warmly and create a welcoming environment, • Schedule, confirm, and reschedule appointments via phone, email, or in person, • Answer incoming calls, address inquiries, and direct calls appropriately, • Maintain patient records and ensure all documentation is accurate and up-to-date, • Verify insurance information and collect co-pays and other payments, • Translate or assist communication with Ukrainian or Russian-speaking patients, • Coordinate with dental assistants and doctors to ensure patient flow is efficient, • Manage incoming and outgoing mail and emails, • Maintain cleanliness and organization of the reception area, • Handle basic administrative duties such as scanning, filing, and data entry Qualifications: • High school diploma or equivalent; Associate’s degree preferred, • Fluency in English and Ukrainian or Russian is required, • 1+ years of experience in a dental or medical office preferred, • Knowledge of dental software (e.g., Dentrix, Eaglesoft) is a plus, • Excellent verbal and written communication skills, • Professional demeanor and appearance, • Strong organizational skills and attention to detail, • Ability to multitask and work in a fast-paced environment What We Offer: • Competitive hourly wage, • Paid time off and holidays, • Dental care discounts, • Opportunities for advancement, • Supportive and multicultural team environment
Easy apply - Big Apple Spine & Orthopedics
Medical Receptionist2 months ago$20–$21 hourlyFull-timeManhattan, New YorkMedical Receptionist – Bilingual (Spanish Required) 💼 Compensation: $20/hour Are you a sharp, proactive professional who thrives in a fast-paced, high-volume medical office? We’re looking for a Medical Receptionist who can not only manage the front desk with poise and efficiency, but who also anticipates needs, navigates changing priorities independently, and delivers a top-tier patient experience every time. As the first point of contact for our patients, your role is critical in setting the tone for a positive, compassionate, and organized healthcare experience. This position demands someone who is not only highly organized and detail-oriented, but also an excellent communicator, team collaborator, and fluent Spanish speaker. Key Responsibilities -Greet and check-in patients with warmth and professionalism. -Manage phone systems, schedule appointments, and address patient inquiries promptly and courteously. • Maintain and update patient records using eClinicalWorks; ensure accuracy and compliance with ICD-10 coding., • Verify insurance and obtain all necessary patient documentation., • Adhere strictly to HIPAA and patient confidentiality guidelines. What We’re Looking For • A compassionate, proactive approach to patient care and daily responsibilities. Why Join Us? You’ll become part of a passionate healthcare team that values precision, empathy, and efficiency. We support our staff in growing professionally while making a real impact on patients' lives each day. Ready to bring your skills and energy to a team that truly values proactive, collaborative professionals? Apply today and help us deliver exceptional care—right from the front desk.
Immediate start!Easy apply
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