Virtual assistant data entry jobs in New York, NYCreate job alerts

At American Avenue, we specialize in residential property management, offering high-quality service and responsive support to property owners and tenants alike. We are seeking a reliable and proactive Remote Virtual Assistant / Lead Manager to support our operations team. Job Title: Data Entry / Lead Manager (Residential Property Management Operations) Company: American Avenue Location: Remote (U.S.-based applicants preferred) Type: Part-time (21 hours/week) Schedule: 2–4 hours daily, Monday to Sunday Duration: Initial 2-week engagement with potential for extension Key Responsibilities: 1. Listing and Advertising: • Create and manage listings on platforms like Zillow, Trulia, Apartments.com, and others. • Ensure listings are accurate, appealing, and up to date. 2. Lead Management: • Respond to inquiries from prospective tenants. • Qualify leads and maintain lead tracking systems. 3. Scheduling Showings: • Coordinate and confirm appointments with interested renters. • Maintain a clear calendar and communicate with property managers/owners. 4. Tenant Payment Handling (for Documentation): • Collect and document proof of payments. • Ensure records are properly filed and shared with appropriate teams. 5. Work Mail Management: • Review, prioritize, and respond to work-related emails. • Flag urgent items and maintain a clean, well-organized inbox. 6. Identity Verification: • Verify your own identity as part of internal security/compliance. • Assist in verifying tenant identities if required.

Looking for an secretary to pick up phines

Overview We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, effective time management, and the ability to handle multiple tasks efficiently in a fast-paced environment. Responsibilities Perform data entry tasks accurately and efficiently to maintain up-to-date records. Manage office operations, including scheduling appointments and maintaining calendars for team members. Serve as the first point of contact at the front desk, greeting visitors and managing incoming calls. Assist with administrative tasks such as filing, document preparation, and correspondence. Support medical duties as needed, ensuring patient information is handled with confidentiality and professionalism. Coordinate meetings and prepare necessary materials for presentations or discussions. Maintain an organized office environment to enhance productivity and workflow. Experience Previous experience in an administrative role is preferred, with a focus on office management or reception duties. Familiarity with calendar management and scheduling software is highly desirable. Strong organizational skills are essential, along with the ability to prioritize tasks effectively. Excellent time management skills to ensure deadlines are met without compromising quality. Proficiency in data entry and basic computer applications is required. Experience as a medical or medical specialty receptionist is a plus but not mandatory. We encourage candidates who are proactive, detail-oriented, and eager to contribute positively to our team to apply for this exciting opportunity as an Administrative Assistant. Job Type: Full-time Pay: $20.00 - $22.00 per hour Benefits: Dental insurance Health insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

As a Data Entry Representative, your responsibilities and duties will include: - Transferring data from paper formats into computer files or database systems using keyboards, data recorders, or optical scanners. - Typing in data provided directly from customers. - Creating spreadsheets with a large number of figures accurately. - Verifying data accuracy by comparing it to source documents. - Updating existing data in the system. - Retrieving data from the database or electronic files as requested. - Performing regular backups to ensure data preservation. - Sorting and organizing paperwork after entering data to prevent loss.

Company Description Busy Ophthalmology Practice Role Description This is a full-time on-site role for a Front Desk Receptionist located in Brooklyn, NY. The Front Desk Receptionist will be responsible for welcoming patients and visitors, answering and forwarding phone calls, scheduling appointments, and managing patient information. Daily tasks include performing clerical duties such as scanning, data entry, and clerical duties. Providing excellent customer service and ensuring smooth administrative operations are key responsibilities of this role. Qualifications Proficiency in Phone Etiquette and Receptionist Duties Computer literate Strong Communication and Customer Service skills Ability to multi-task and manage time efficiently Previous experience in a medical or healthcare setting

Full Job Description Job Overview: We’re seeking a motivated and outgoing Guest Service Associate to support both in-office and out-of-office functions for our premiere tour company, HeliNY. This role is ideal for someone who enjoys engaging with people, thrives in a dynamic environment, and has a passion for both customer service and hands-on marketing. The ideal candidate will spend part of their time in the office handling customer inquiries via phone and email, and the other part actively promoting our services in the community. Your goal will be to generate awareness, attract new customers, and drive ticket sales while ensuring a smooth and welcoming experience for every client. Key Responsibilities: Customer Service (In-Office): · Answer incoming phone calls and respond to customer emails promptly and professionally · Assist walk-in clients with booking tours and answering general questions · Manage scheduling, basic data entry, and maintain accurate records of sales and customer interactions · Provide outstanding service to ensure repeat business and customer satisfaction Field Work & Sales (Out-of-Office): · Promote our sightseeing tour services, charter flights, and destination packages to potential customers in designated public areas and high-traffic spots · Create brand and product awareness by distributing flyers, engaging with potential customers, and offering on-the-spot information · Persuade potential clients to visit the office and book tours or learn more about our other helicopter experience offerings. · Track and report outreach activity and generate sales leads · Work closely with the office team to align on promotions, messaging, and sales goals Qualifications: · 2+ year of experience in customer service, retail, hospitality, or in-person sales · High school diploma or GED required; college coursework or a degree in Marketing, -Communications, Business, or Hospitality is preferred · Experience in field marketing, tourism, hospitality, or aviation is a plus · Outgoing, friendly personality · Excellent verbal communication and interpersonal skills · Highly motivated, reliable, and capable of working independently · Basic computer literacy (email, spreadsheets, and booking systems) · Bilingual or multilingual candidates are encouraged to apply Additional Requirements: · Must be available to work the full Friday–Sunday schedule consistently · Ability to stand, walk, and be active for extended periods while working in the field · Comfortable working both indoors and outdoors in various weather conditions Job Type: Part-time Expected hours: 24 per week Benefits: - Employee assistance program - Referral program Schedule: - 8 hour shift - Day shift - Evening shift - Every weekend Education: - High school or equivalent (Required) Experience: - Customer service: 2 years (Required) Shift availability: - Night Shift (Required) - Day Shift (Required) Ability to Commute: - Hoboken, NJ 07030 (Required) Ability to Relocate: - Hoboken, NJ 07030: Relocate before starting work (Required) Work Location: In person

Small CPA based office in Queens looking for office staff member for income tax preparation and other financial data entry. Ability to interact directly with clients, draft correspondence and perform related clerical tasks. Part-time, in-office only, flexible days/hours. $25+/hr. depending upon experience. Approx. 20-25 hrs. per week. Benefits after 1 year include paid vacation & holidays. sick days, annual bonus. Advanced tax preparation training offered. Requirements: English fluency. familiarity with Microsoft Office, income tax preparation skills. Experience with ProSeries or Lacerte software a plus. Perfect for retiree or parent of school-age children.

We are seeking a detail-oriented and organized Office Clerk to join our team. The ideal candidate will play a vital role in ensuring smooth office operations by performing various administrative tasks. This position requires strong customer service skills and proficiency in office software, making it essential for maintaining effective communication and support within the organization. Responsibilities Greet and assist visitors at the front desk, providing excellent customer service. Manage incoming calls and respond to inquiries with professionalism. Perform data entry and maintain accurate records using computerized systems. Utilize Google Suite for document creation, scheduling, and collaboration. Proofread documents for accuracy and clarity before distribution. Provide administrative support to team members as needed, ensuring efficient workflow. Handle customer support inquiries, addressing concerns promptly and effectively. Maintain an organized filing system for easy retrieval of documents. Experience Previous experience in an administrative role is preferred but not required. Strong customer service skills with a friendly demeanor. Familiarity with front desk operations and office procedures is a plus. Proficient in using Google Suite applications (Docs, Sheets, Calendar). Excellent proofreading skills to ensure high-quality documentation. Bilingual Chinese candidates are encouraged to apply to enhance communication with diverse clients. A willingness to learn and adapt in a fast-paced environment is essential. Join our team as an Office Clerk where your contributions will help create a positive experience for both our clients and staff! Job Type: Full-time Pay: $20.00 - $21.00 per hour Expected hours: 35 per week Benefits: Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday No nights No weekends Work Location: In person

Tribeca Electrical cooperation is actively seeking an office administrator.The Ideal candidate should be living in the Queens, Brooklyn or nearby area for ease of commute. They must have at least 3 to 5 years experience working in an office environment for a construction, electrical or any trades construction firms. Listed below is an outline of the knowledge and some key points that the ideal candidate should possess. 1. Administrative and Clerical Support:  * Managing correspondence: Handling incoming and outgoing mail, emails, and phone calls; drafting and proofreading letters, memos, reports, and other documents.  * Data entry and record-keeping: Maintaining accurate and organized records, databases, and filing systems (both physical and digital).  * Scheduling and calendar management: Organizing and scheduling meetings, appointments, and events for individuals or teams; managing calendars for senior management.  * Office supplies management: Monitoring inventory of office supplies, placing orders, and ensuring supplies are readily available.  * Equipment maintenance: Overseeing the operation and maintenance of office equipment such as printers, copiers, and fax machines. 2. Office Operations and Management:  * Coordinating office activities: Ensuring overall operational efficiency and compliance with company policies.  * Greeting visitors: Welcoming and directing clients, guests, and visitors in a professional and friendly manner.  * Managing office facilities: Overseeing space planning, vendor contracts and relations, and general office upkeep.  * Implementing procedures: Developing and implementing systems to improve administrative efficiency and communication.  * Monitoring company activities: Keeping the calendar of events updated and ensuring everyone is informed. 3. Financial and Budgetary Support (depending on the role):  * Basic bookkeeping: Assisting with invoicing, tracking accounts, and supporting budgeting procedures.  * Processing expenses: Managing and tracking office expenses. 4. Human Resources Support (depending on the role):  * Onboarding new hires: Assisting with the onboarding process for new team members.  * Maintaining personnel records: Keeping employee documentation updated.  * Coordinating training sessions: Arranging and scheduling employee training. 5. Communication and Liaison:  * Internal communication: Acting as a primary liaison between different teams and departments.  * External communication: Serving as a point of contact for vendors, clients, and external partners.  * Disseminating information: Effectively communicating and implementing company policies to staff.  * Exceptional organizational and time-management skills  * Strong written and verbal communication abilities  * Proficiency with office software applications (e.g., Microsoft Office Suite)  * Attention to detail  * Ability to multitask and prioritize effectively  * Problem-solving skills  * Proactive and flexible approach  * Ability to maintain confidentiality In essence, an office administrator is the backbone of an office, ensuring that daily operations run smoothly, allowing other team members to focus on their core responsibilities.

Customer Service / AP Clerk We are seeking a motivated and detail-oriented Customer Service Representative / AP data entry clerk to join our team. The ideal candidate will handle customer inquiries, provide accurate information, and ensure seamless customer experience. This position requires strong communication skills, problem-solving abilities, and a commitment to maintaining a high standard of service. Responsibilities: Respond to customer inquiries via phone and email in a professional manner Provide accurate information regarding products and services Resolve customer issues efficiently and escalate when necessary Maintain and update customer records in the system Collaborate with internal teams to ensure customer satisfaction Follow company policies and procedures to maintain service quality Process outstanding invoices for payment on a timely and efficient manner Ensure vendor invoices are properly approved and comply with internal polices and procedures. Ensure that vendor invoices are accurately coded to correct general ledger codes Process/review employee reimbursement and corporate credit card transactions Assist with Data Entry as needed Qualifications / Requirements: Excellent organizational and time management skills High school diploma or equivalent; bachelor’s degree preferred Previous customer service or client-facing experience is advantageous Strong verbal and written communication skills Ability to handle multiple tasks in a fast-paced environment Ability to multitask and prioritize effectively under pressure. Ability to work both independently and as part of a team Willingness to embrace ongoing training and development Positive attitude and resilience in handling challenging situations Basic understanding of business operations and customer needs. Positive attitude and resilience in handling challenging situations. Full time position, Monday-Friday Medical Benefits compensation: $38,426 to $45,000 _ yr Company Description Construction / Service / Manufacturing Construction / Service / Manufacturing

One Step Physical Therapy is seeking a Customer Service Front Desk Receptionist, who will be responsible for interacting with patients in a healthcare setting and managing administrative tasks for the medical team. Their duties include scheduling patient appointments according to Doctor availability, explaining intake forms to new patients and processing payments after treatment. Job Skills & Requirements: Coordinate appointments for patients. Great customer Service Patient care, appointment confirmation and follow up with patients are critical to function in this role. Phone etiquette and interpersonal skills are a must. Previous experience in the medical sector is a plus Travel time : 30 minutes away is preferable Duties Greet and welcome visitors in a warm and professional manner. Answer phone calls promptly, directing inquiries to the appropriate personnel while maintaining excellent phone etiquette. Manage the front desk area, ensuring it is tidy and presentable at all times. Handle incoming and outgoing mail and packages efficiently. Maintain calendars for appointments, meetings, and events, ensuring effective calendar management. Utilize Google Suite for document creation, scheduling, and communication. Assist with office management tasks including filing, data entry, and other administrative duties as needed. Coordinate with other departments to facilitate smooth operations within the office. Experience Previous experience in an office or administrative role is preferred but not required. Proficiency in Google Suite and familiarity with office phone systems is a plus. Strong organizational skills with the ability to manage time effectively and prioritize tasks. Excellent verbal and written communication skills are essential. Ability to work independently as well as part of a team in a collaborative environment. If you are a motivated individual with a passion for providing excellent customer service and possess the necessary skills to thrive in an office setting, we encourage you to apply for this exciting opportunity as a Front Desk Receptionist! Job Types: Full-time, Part-time, Contract Pay: $16.00 - $18.00 per hour Shift: 10 hour shift 8 hour shift Work Location: In person

Job Overview: We are seeking a detail-oriented and reliable Data Entry Specialist to join our team. In this role, you will be responsible for accurately inputting and managing data, ensuring that the information is correct, up-to-date, and easily accessible. You will work with various types of data, including customer information, financial records, and operational details, to support the smooth functioning of our business processes. Must be good with Quick books, Microsoft. Key Responsibilities: Accurately enter data from a variety of sources into the company’s database, spreadsheets, or other digital systems. Review and verify the accuracy of data before entering it into the system. Maintain data integrity by ensuring all information is updated and consistent across multiple platforms. Perform regular data quality checks to identify and correct discrepancies or errors. Generate reports and provide data summaries as requested by supervisors or other departments. Organize and file documents, ensuring they are easily accessible for future reference. Assist in organizing and processing incoming data from various departments or sources. Maintain confidentiality and security of sensitive information. Respond to inquiries regarding data and reports in a timely manner.

Overview A growing healthcare organization in Crown Heights is seeking a Service Coordinator to maintain a caseload of 25 patients. Key Responsibilities: Maintain contact with patients and their families to ensure high standards of care are being met. Ensure all monthly and yearly documentation is completed accurately and on time. Coordinate transportation and order medical supplies. Conduct quarterly in-person visits with patients to assess needs and maintain relationships. Handle de-escalation when patient's are dissatisfied. Maintain regular office hours Mon-Fri (9–5). Ideal Qualifications: BA or Associates is requried. Strong organizational, communication, and problem-solving skills. Proficiency in basic computer skills, including email, documentation, and data entry. Experience in case management or patient coordination is a plus. Bilingual is a plus. Salary: Starting at $40-50,000/Year Please reach out if you are interested in joining a passionate team with real growth potential! Job Type: Full-time Pay: $40,000.00 - $50,000.00 per year Benefits: Paid time off Schedule: 8 hour shift Monday to Friday Ability to Commute: Brooklyn, NY 11203 (Required) Ability to Relocate: Brooklyn, NY 11203: Relocate before starting work (Required) Work Location: In person

We are looking for a reliable and organized Administrative Assistant to join our team. The ideal candidate will be responsible for managing daily office tasks, ensuring smooth communication, and supporting operations. Key Responsibilities: Answer and manage incoming phone calls professionally Take and process customer orders accurately Perform data entry tasks using Excel Track and record income and expenses for reporting Maintain organized digital and paper records Qualifications: Strong attention to detail and organizational skills Proficiency in Microsoft Excel Good communication and customer service skills Ability to multitask and prioritize efficiently

Hi Mamas!🤍 My office is currently looking to hire people that want to work from home or at our office. No experience needed & full training provided with benefits! Must be able to pass a background check.✨ A-Shift Days: Tuesday-Friday Time: 6:00 AM- 4:30 PM Pay: $30.00/hr. qualifies for an incentive B- Shift Days: Monday-Thursday Time: 6:00 PM- 4:30 AM Pay: $30hr. qualifies for an incentive. C- Shift Days: Saturday-Tuesday Time: 6:00 AM- 4:30 PM Pay: $30hr. qualifies for an incentive. D- Shift Days: Friday-Monday Time: 6:00 PM- 4:30 AM Pay: $30/hr. qualifies for an incentive. If interested, please send a message to me for more information

We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day operations of our real estate office. The ideal candidate will provide administrative and clerical support to ensure the smooth functioning of our team, assist with marketing and client communication, and maintain accurate records related to transactions and listings. Key Responsibilities: Answer and direct phone calls, greet clients, and manage front desk duties. Schedule appointments, showings, and meetings for agents and brokers. Prepare and process real estate documents such as listing agreements, purchase agreements, leases, and closing statements. Maintain electronic and physical filing systems for client and property records. Update MLS listings and company website with current property information and photos. Coordinate marketing efforts including email campaigns, social media posts, flyers, and open house promotions. Track key transaction milestones and ensure deadlines are met. Order office supplies and maintain inventory. Communicate professionally with clients, agents, vendors, and lenders. Assist with onboarding and support of new agents. Perform data entry, reporting, and basic bookkeeping tasks as needed.

United Decorators is a small business in Brooklyn, NY. We are professional, agile and customer-centric. Our work environment includes: Modern office setting On-the-job training Casual work attire We are looking for a positive, upbeat Administrative Assistant to join our team. The successful candidate will have prior administrative assistant experience and should be organized and have strong communication skills. The Administrative Assistant works closely with the various staff members and assists with preparation of off-site meetings. This role will involve handling a wide variety of administrative tasks in a fast paced environment and working directly with all members of our team. Responsibilities: Professional phone etiquette and ability to field and answer questions Ability to follow directions and take initiative when given a project Ability to function as an effective team player, interacting with all parts of the organization, and external vendors Professional communication skills both written and verbal Proficient with various Social Media Platforms (Instagram, Facebook, etc.) Schedule meetings. File documents. Make travel arrangements. Manage the CEO's calendar and schedule appointments for other members of the Sale Force Personable and focused interaction with customers. Order/data entry with high level of detail and accuracy Follow up with Reps on various clients Maintain and distribute marketing materials and organize products on display Assist with deliveries and inventory scheduling for installations MUST BE ON TIME

Warehouse Employee Compensation: Dependent on experience Employment Type: Full Time Well-established Automotive Paint supply company seeking a full-time employee for warehouse/customer service opportunity. We offer a competitive benefits package including paid holidays, medical, dental, and retirement plans. Job Description: (not meant to be a complete job description) - Oversee warehouse flow - Ordering, receiving, stocking products from various suppliers - Rotate and store products by date - Pull orders for drivers - Train and cross-train employees in the warehouse - Computer data entry - Forklift driving - Daily communication with co-workers - General warehouse maintenance and janitorial duties Job Type: Full-time Pay: $18.00 - $23.00 per hour Benefits: - 401(k) - 401(k) 4% Match - 401(k) matching - Dental insurance - Health insurance - Life insurance - On-the-job training - Opportunities for advancement - Paid time off - Vision insurance Schedule: - 8 hour shift Work Location: In person

Job description We are seeking a friendly, detail-oriented Clerk to assist with front-end operations, customer service, and inventory management. The ideal candidate is highly organized, customer-focused, and able to multitask in a fast-paced environment Schedule: Mon-Fri: (Both mornings & evenings available) Responsibilities: Greet customers warmly and provide excellent customer service Assist customers with general inquiries, recommendations, and transaction processing Handle cash register transactions, including sales, returns, and payments Making sure the register area is clean and well-maintained Assist staff with administrative tasks, such as filing, data entry and record-keeping Answer phones and direct customer inquiries to the appropriate pharmacy personnel Help verify patient information, updating insurances in prescription Assist in receiving and processing pharmacy inventory orders Assist with execution of business related services including, but not limited to, making copies, and faxes. May perform any number of additional duties in order to support the operation of the organization ​Qualifications: Will trained at job site or online Strong critical thinking skills Excellent written and verbal communication skills Strong attention to detail and ability to multi-task Strong organizational skills Basic computer proficiency and ability to learn Ability to work in a fast-paced environment while maintaining accuracy

data entry

Provide administrative support to ensure efficient operation of the office Manage communications, including emails and phone calls Maintain organized records and files Assist with scheduling and coordinating meetings Perform data entry and manage documents using Microsoft Word and Excel

Seeking mature, responsible person to answer phones, filing, keep track of office supplies and order when necessary Order entry and writing up orders for customers. Writing up bank deposits and entering in customer accounts. Other data entry as needed, will train on accounting software Any other office responsibilities as needed