Administration specialist jobs in Potters BarCreate job alerts

Accounts Receivable Specialist – Welwyn Garden City – Up to £35,000 Excellent Benefits A high-growth, people-focused organisation is seeking a talented Accounts Receivable Specialist to join their dynamic finance function in Welwyn Garden City. If you're commercially aware, proactive and enjoy taking ownership of the full AR and billing cycle, this opportunity will allow you to make a real impact while working collaboratively across the business. The Role This is a broad Accounts Receivable and billing position where you will manage your own ledger, ensure accurate invoicing, and act as a key contact for both internal and external stakeholders. You'll play a crucial role in driving efficient cashflow and maintaining high-quality financial data. Key Responsibilities Accounts Receivable • Managing and maintaining your own Accounts Receivable ledger, • Contacting customers regarding outstanding invoices via phone and email, • Investigating and resolving customer queries promptly and professionally, • Allocating incoming payments and performing account reconciliations, • Producing aged debtor reports and highlighting risk areas, • Generating, preparing, and issuing accurate invoices to clients/customers in line with service agreements or sales orders, • Inputting and maintaining accurate customer master data, billing records, and supporting documentation in the accounting system, • Serving as the primary point of contact for internal and external stakeholders regarding invoicing and billing queries, • Resolving billing discrepancies efficiently to ensure smooth revenue cycles, • Managing data uploads via customer portals (where applicable), • Assisting with cost recovery through data entry, reporting and reconciliation activities, • Ensuring all invoicing practices adhere to company policies, internal controls and regulatory requirements, • Maintaining organised digital and/or physical filing systems for billing documentation, • Proven experience in Accounts Receivable, Billing or a similar transactional finance role, • Strong communication skills with confidence in customer-facing conversations, • Highly organised, detail-driven and proactive, • Strong systems knowledge, including Excel and accounting software, • Process-focused with a continuous-improvement mindset, • Salary up to £35,000, • Excellent benefits package, • Clear career progression opportunities If you’re an experienced Accounts Receivable Specialist looking for your next challenge in Welwyn Garden City, apply today. Interviews are being arranged soon and this role won’t stay open for long.

A reputable recruitment agency in Borehamwood is seeking candidates for a role focused on processing financial transactions and liaising with solicitors.The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to work effectively under pressure.This oppo

Legal Secretary - Leasehold Enfranchisement & Residential We are working with a well-established and highly regarded regional law firm with a strong London presence who are seeking an experienced Legal Secretary to join their busy Leasehold Enfranchisement & Residential team. This is an excellent opportunity to join a professional and forward-thinking firm offering high quality work and long-term stability. The firm is looking for a highly organised and proactive Legal Secretary to provide key support to fee earners handling a varied caseload within this specialist area of property law. The Firm The Legal Secretary will join a respected regional practice known for delivering high quality legal services to private clients and property professionals. The firm offers a collaborative working culture, strong internal support and a structured team environment. The Role The Leasehold Enfranchisement & Residential team deal with a range of matters including lease extensions, collective enfranchisement, right to manage claims, and residential conveyancing support. You will play a key role in ensuring the smooth running of files and supporting fee earners in delivering an efficient and client-focused service. The role will include: Providing full secretarial and administrative support to fee earners Audio and copy typing of legal documents and correspondence Managing diaries, scheduling meetings and organising appointments Preparing and formatting legal documents and reports Handling file opening, compliance checks and document management Liaising with clients, managing agents, surveyors and other third parties Managing incoming calls and emails in a professional manner Assisting with billing, invoicing and general office administration Maintaining accurate and up-to-date file recordsThe Legal Secretary You will be a professional and reliable individual with strong organisational skills and the ability to support a busy property team. The Legal Secretary will have: Excellent written and verbal communication skills Strong attention to detail and accuracy Ability to prioritise and manage multiple tasks efficiently Previous experience as a Legal Secretary, ideally within property or leasehold enfranchisement Strong IT skills including Microsoft Office and case management systems A proactive and team-oriented approach Experience in a similar role is essential, those without experience will not be consideredIn return...? Competitive Market Salary (Dependant on experience) Supportive and collaborative team environment Exposure to a specialist and highly regarded area of property law Long-term stability within a reputable regional firm London locationIf you are a Legal Secretary considering your next opportunity, please contact Paige Dent at Brandon James Law on (phone number removed) Ref: #LEGSECLE2026 London/Law Firm/Legal Secretary/Leasehold Enfranchisement/Residential Property

Are you immediately available for your next opportunity? Do you have strong administration skills with previous experience of providing administrative support? Are you articulate with the ability to communicate at all levels? Think Specialist Recruitment are delighted to be supporting a fantastic client looking for an immediately available Sales Support Administrator. This person will be providing support to an experienced sales person on their day to day duties, working to deadlines with a great level of attention to detail. The successful candidate will have previous experience within administration, providing quotations, a high level of attention to detail as well as strong communication skills. Candidates MUST be Immediately Available Some of the duties will include: Providing sales administration to the Senior Account Managers Raising quotations and sales orders utilising the CRM system Providing support with regards to diary management Communicating professionally with internal and external stakeholders Confirming installation dates and parts availability for orders Handling incoming calls when required Working well as part of a team Working well between departments including sales, logistics and shipping Keeping client information up to date, checking existing information to ensure it's accurate The suitable candidate: Must be immediately available Previous experience within administrative support Articulate with strong communication skills on all levels High level of attention to detail Ability to work well within a team but also on own initiative Ability to organise and prioritise their workload Must be within a commutable distance to Elstree Driver due to location Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support

Murphy is a leading international, specialist engineering and construction company founded in 1951 with a purpose to improve life by delivering world-class infrastructure. Operating in the United Kingdom, Ireland, Canada and America, Murphy provides better engineered solutions to infrastructure sectors including transportation; natural resources; energy and water. Headquartered in London, Murphy has a number of related businesses – Ground Engineering; Utility Connections; Murphy Plant; Murphy Process Engineering; Pipeline Testing Services; Specialist Welding Services; and Electrical Services. Murphy is a specialist in delivering pipelines, design, structural steel, tunnelling, fabrication, bridges and piling, and has a substantial holding of plant, equipment and facilities. Murphy employs around 4,000 engineers, professional managers and skilled operatives around the world. Together, they work as ‘One Murphy’ - directly delivering the people, plant and expertise needed to make projects a success. Visit (url removed) or follow us on LinkedIn, Facebook, Instagram and X: #MoretoMurphy A day in the life of a Murphy Quantity Surveyor Aid in the internal commercial reporting and any other reports which may be required. Prepare Valuations/Applications for Payment with full documentation in accordance with the contract Control of Cost Reports to the Client with contractually compliant documentation Preparation and management of subcontract and material procurement schedules Administration of subcontractor/supplier accounts from the preparation of detailed requisitions, monitoring, and authorisation of subcontract payments through to agreement of final accounts Undertake the contract administration, including change management and maintain associated registers. Identifying commercial risks, opportunities, value engineering and change Use the cost allocation/coding which satisfies both internal and external requirements. Measurement of quantities in accordance with the standard methods of measurement as required. Assist in the preparation of project final accounts. Drafting of subcontracts including professional services. Still interested, does this sound like you? HND/Degree qualification Proven experience within a Commercial role i.e., Assistant Quantity Surveyor, Quantity Surveyor, or a similar role. Registered with RICS / ICES and working towards chartership. Excellent knowledge of Standard Forms of Contract (NEC) and Standard Methods of Measurement

Admin Support Pay: hourly rate £13.63 Duration: 6 months rolling contract Location: Hatfield Hours: 09:00 to 17:00 (30 mins lunch). Hybrid working pattern, to be discussed Role overview Are you an experienced Administrator with a passion for I.T looking for your next challenge? Would you like to work for an organisation who support you in your career and development, if you answered yes and you are looking to work in a full-time environment then this role could be just for you! You will need to have high levels of accuracy, attention to detail and a strong work ethic. Previous experience in administration with PowerPoint and Excel is a must and Visio experiencewould be an advantage. The role is to support to our Group Business Support Specialist and will include collating and producing workflows, and transactional screenshot documentations to support a logistical and repair centre globally with step-by-step guidance. What you’ll need Previous administrative experience Strong Microsoft office skills including PowerPoint and Excel Knowledge of Microsoft Visio would be an advantage Meticulous attention to detail and good analytical skills Ability to work to deadlines Ability to prioritise workloads Excellent timekeeping and a flexible approach to the demands of the business IND/LET Call Steve Hill on (phone number removed)

Murphy is a leading international, specialist engineering and construction company founded in 1951 with a purpose to improve life by delivering world-class infrastructure. Operating in the United Kingdom, Ireland, Canada and America, Murphy provides better engineered solutions to infrastructure sectors including transportation; natural resources; energy and water. Headquartered in London, Murphy has a number of related businesses – Ground Engineering; Utility Connections; Murphy Plant; Murphy Process Engineering; Pipeline Testing Services; Specialist Welding Services; and Electrical Services. Murphy is a specialist in delivering pipelines, design, structural steel, tunnelling, fabrication, bridges and piling, and has a substantial holding of plant, equipment and facilities. Murphy employs around 4,000 engineers, professional managers and skilled operatives around the world. Together, they work as ‘One Murphy’ - directly delivering the people, plant and expertise needed to make projects a success. Visit (url removed) or follow us on LinkedIn, Facebook, Instagram and X: #MoretoMurphy A day in the life of a Murphy Senior Quantity Surveyor Ensure the site team adheres to group procedures and governance Management of internal commercial reporting and any other reports which may be required Preparation of Valuations/Applications for Payment with full supporting documentation in accordance with the contract Oversee Cost Reports to the Client with contractually compliant supporting documentation Management of subcontract and material procurement schedules Administration of subcontractor/supplier accounts from the preparation of detailed requisitions, monitoring and authorisation of subcontract payments through to agreement of final accounts Undertake the contract administration, including change management and maintain associated registers Identifying commercial risks, opportunities, value engineering and change Use the cost allocation/coding which satisfies both internal and external requirements Measurement of quantities in accordance with the standard methods of measurement as required Still interested, does this sound like you? HND/Degree qualification Proven experience as a Senior Quantity Surveyor or a times served Quantity Surveyor looking to step up. Solid knowledge across NEC Contracts. Registered with RICS / ICES and working towards chartership. Experience on Civil Engineering and/or Major Construction Projects

About Dimensions At Dimensions, every day is a chance to make a real difference. Guided by courage and ambition, we promise you purpose in your work, pride in your impact, and support to grow. Together, we’ll create lives filled with joy, independence, and unforgettable experiences. Because when every day matters, the work we do truly changes lives. About the role * Female Support Worker * Edgware, London * Full time and part time hours considered (including wake night vacancies) * £13.78 per hour We’re looking for an experienced female Support Worker to join our complex supported living home in Edgware, London, earning £13.78 per hour. We have full-time and part-time roles available, with day shifts and waking night contracts. Typical shifts include 7:00am–2:30pm, 2:15pm–9:45pm, and 9:45pm–7:15am. This is a highly specialist role providing 2:1 support to a young woman in her early 30s who lives independently in her own home. To be successful, you must have proven experience supporting individuals who present with behaviours of distress. We’re seeking someone confident, emotionally resilient, and skilled in working within a complex needs environment. Your role will focus on helping her feel safe, understood, and empowered in her daily life, so a warm, creative, and engaging approach will really help build a positive relationship. Support includes routines such as meal preparation and personal care. You’ll be working within an established Positive Behaviour Support (PBS) framework and will receive specialist training as part of your induction. Consistency, calmness, and patience are essential, as you’ll need to adapt to changing needs while maintaining a person-centred and trauma-informed approach. About you * Demonstrable experience supporting people with behaviours of distress in a specialist or complex setting. * Experience working with people with learning disabilities and autism. * Confident communicator, including using alternative communication methods. * Comfortable with personal care, medication administration, record keeping, and flexible shift working. * Emotionally resilient, empathetic, and aligned with our values. Rewards that make a difference * Competitive Pay – Attractive hourly rates and permanent contracts. * Generous Annual Leave – 30 days (including bank holidays), rising to 35 days with service. * Pension Scheme – Employer and employee contributions. * Employee Assistance Programme (EAP) – 24/7 confidential wellbeing support for you and your family. * Health and Wellbeing Benefits – Access to Aviva Health, discounted health cash plans, and salary advance schemes. * Shopping Discounts – Through Vivup and Blue Light Card for supermarkets, retail, and leisure. * Career Development – Award-winning Aspire programme and Dimensions Academy for training and progression. * Additional Perks – Bike-to-work scheme, season ticket loans, holiday buy/sell options, and refer-a-friend bonus (£500). * Inclusive Culture – Disability Confident Leader status, reasonable adjustment support, and diversity initiatives. Apply now. * An enhanced DBS disclosure will be required for this role, the cost of which will be incurred by Dimensions. * Gender is considered to be a genuine occupational requirement in accordance with paragraph 1 of Schedule 9 of the Equality Act 2010. In this context, "gender" refers to the sex legally assigned to an individual. * We welcome applications from everyone who has the right to work in the UK, and value diversity in our workforce. * As Disability Confident Leaders, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy - Dimensions has been awarded this symbol by Jobcentre Plus to recognise our commitment towards the employment, retention, training, and career development of disabled employees. * As part of our commitment to making reasonable adjustments we can offer support to complete your application. Please contact the Resourcing Consultant Team on (phone number removed). * We now have British Sign Language (BSL) translated videos for all of our recruitment communications

Job Summary As Compliance Coordinator you will manage and monitor legal compliant inspections and preventative planned maintenance programmes for various contracts/disciplines. Call handling for both tenants and clients. Manage administration / documentation in line with process and procedures, ensuing we are compliant and targets and KPIs are met. Key Benefits as Compliance Coordinator: * Comprehensive benefits package including pension * Work-life balance and stability * Supportive Environment with friendly staff and supportive management * Opportunities for training and skill development * Health and safety conscious * 21 days holiday increasing by 1 day every 2 years’ service up to a maximum of 25 days, plus statutory days * Employee Assistance Programme * Life insurance * Employee Referral Scheme * Staff Discounts Main Duties as Compliance Coordinator include: * Preparation and planning of annual PPM and statutory compliance program of works. Arrange access appointments for PPM works as appropriate for both internal operatives and appointed specialist contracts * Processing certificates, all compliance records. Management and monitoring of specialist contractors as per process and procedure * Updating the program of works, preparation of performance and reports. Management and administration of both company and client portals/systems. Ensuring all documents/certificates are uploaded and administrated in accordance with company process and procedure * Planning in domestic/commercial testing works. Preparation and planning of all PPM and statutory compliance schedule of works. * To ensure we are compliant, targets and KPIs met The Ideal Candidate Will: * Have the ability to prepare performance reports and charts (KPI’s) * Have strong analytical skills and understanding of data, problem-solving of underlying issues. Have strong communication and interpersonal skills * Excellent written and oral communication. Have experience of client liaison and collaborative working * Be able to manage Health and Safety risks * Have experience of working with schedule of rates and prime cost-plus quotations * Be able to monitor and update budgets (Client spend) * Have knowledge and awareness of SFG20, PPM and statutory compliance * Be trustworthy and discreet Essential Qualifications and Skills as Compliance Coordinator: * Full UK Driving License (preferred due to location) * Be able to produce estimates for schedules of rates of contracts if applicable * Be contractually aware * Experience with client portals * Have experience with MS project, Excel and MS PowerPoint * Have asbestos awareness training * Manage & Deliver Compliance targets/KPIs Do you wish to apply for this Compliance Coordinator role? We are waiting to hear from you

Service Support & Administration Coordinator Service Support & Administration Coordinator – Hatfield – £28,000 – £32,000 Per Annum Package Overview – Service Support & Administration Coordinator • Basic Salary: £28,000 – £32,000 per annum (Negotiable depending on experience) • Full-Time, Permanent Position • Working Hours: Monday – Friday, 08:00 – 17:00 (40 hours per week) • Location: Hatfield Company Overview – Service Support & Administration Coordinator Our client is a well-established and highly respected independent security specialist with over 25 years of experience in delivering high-level security solutions. Known for their commitment to quality, innovation, and exceptional service delivery, they are seeking a highly organised Service Support & Administration Coordinator to join their growing team. Service Support & Administration Coordinator – Role and Responsibilities • Act as the primary point of contact for service and maintenance requests, logging jobs and coordinating engineer schedules • Maintain clear and proactive communication with clients regarding service updates and appointments • Prepare and manage essential documentation including RAMS (Risk Assessments and Method Statements), test sheets, and quotations • Ensure all records and documentation remain compliant with industry standards and accreditations • Support procurement activities including raising purchase orders, ordering parts, and managing stock requests • Organise site permits and update client portals as required • Coordinate travel and accommodation logistics for engineers working away from home • Provide general administrative support to the service and management team to ensure smooth daily operations Service Support & Administration Coordinator – Skills and Experience Required • Previous experience in a similar administrative or coordination role within the Security Industry • Strong working knowledge of Microsoft Office (Outlook, Word, Excel) • Excellent organisational skills with the ability to multitask and prioritise effectively • Strong communication skills with a professional and confident telephone manner • Ability to work efficiently in a fast-paced environment and remain calm under pressure • Willingness to undergo full security background checks Benefits of this Service Support & Administration Coordinator Position • Basic salary up to £32,000 per annum (DOE) • 30 days annual leave (including bank holidays) • Private healthcare (after successful completion of probation) • Company pension scheme (after 3 months) • Stable, supportive, and inclusive working environment • Opportunity to join a well-established and growing organisation Keywords: Service Coordinator, Service Administrator, Helpdesk Coordinator, Security Administrator, Engineering Coordinator, Maintenance Coordinator, Service Planner, Scheduler, Security Industry, Office Administrator, Operations Coordinator, Facilities Coordinator