Administrative assistant pa jobs in United Kingdom

Job Title: Executive Assistant Work Model: Onsite. Job Location: GBS Manchester or GBS Leeds or GBS Greenford Work hours: 40 hours/Week ROLE PURPOSE: Provide high-level administrative, organizational, and strategic support to enable the senior executive to operate effectively and efficiently. The role requires exceptional organisational skills, discretion, and the ability to manage complex priorities in a fast-paced environment. The EA acts as a key liaison between the senior executive, senior leadership, and internal and external stakeholders. KEY RESPONSIBILITIES: Executive & Operational Support • Providing day-to-day comprehensive administrative support to the senior executive, including proactive management of complex calendars, prioritizing demands, scheduling, and coordination of meetings across multiple time zones, • Acting as a key liaison, gatekeeper, managing communications, priorities, requests to ensure effective use of the senior executive’s time, and drafting correspondence with tact and confidentiality., • Preparing agendas, taking minutes, tracking action items, and supporting project implementation; creating presentations (PPT/Excel), reports, and briefing materials for meetings, board sessions., • Providing strategic Support: Conducting research, gathering data, and supporting leadership decision-making., • Acting as a primary point of contact between the senior executive and senior leaders, teams, and external partners, visitors, including help in planning in respect of hospitality and travel., • Building and maintaining strong working relationships with internal/external stakeholders organization to support smooth communication and collaboration, acting as an ambassador for the executive office., • Coordinating and arranging complex domestic/international travel, visas, expenses, and itineraries for the senior executive, ensuring cost-effective and well-planned travel., • Support planning and logistics for leadership meetings, offsites, and operational reviews when and as required., • Assist with tracking key operational initiatives, deadlines, and deliverables., • Identify opportunities to improve administrative processes and operational efficiency, • Maintain full familiarity with the organization’s administrative and board structures, maintain organized systems for documents, correspondence, and records, • Support ad hoc projects and operational initiatives as required KEY SKILLS AND EXPERIENCE: Essential: • Proven experience as an EA/PA at Senior Executive level, • Excellent organizational and time-management skills with the ability to manage competing priorities, • Strong written and verbal communication skills, • High level of discretion and confidentiality, • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools, • Experience supporting C-suite executives in a complex or fast-paced organization, • Experience with board-level administration and reporting, • Highly organized, detail-oriented, and proactive, • Calm, professional, and confident in dealing with senior stakeholders, • Strong problem-solving skills and sound judgment., • Flexible and adaptable with a “can-do” attitude; thriving in fast-paced, dynamic environment

2-PAM/MK Personal Assistant Up to £40K depending on experience Permanent Soho, London 9-5:30pm Hybrid Working – 1 day The Client: Our client is a leading commercial and residential property firm specialising in urban regeneration. Based in Soho with around 35 employees in London, the company has offices throughout the country and foster a down to earth, collaborative and friendly approach. The Personal Assistant Role: This is an additional PA role which has come about due to growth in the team. The successful PA will be supporting a small team of Development Directors and Property Managers. Duties will include but are not limited to: • Diary management for multiple calendars, • Inbox management, • Travel arrangements, • Document administration including document preparation and collation, archiving, and maintenance of filing systems, • Preparation of powerpoints, • Processing of expenses, • Answering the phone on behalf of the team and taking messages where appropriate, • Organising internal and external meetings, taking minutes when required, • Event organising for business networking events, • Other ad hoc administrative duties Candidate Specification: • Previous experience of scheduling and administration, • Proactive and highly organised, • Able to prioritise work effectively and efficiently, • Meticulous attention to detail, • A self-starter with a ‘muck in’ attitude Additional Information: • Salary up to £40K depending on experience, • 25 days holiday plus pension scheme, • Core hours are 9-5:30pm, with occasional flexibility needed, • Hybrid working model with one day of choice available to work from home Our client is looking to interview ASAP, so please apply today if you have relevant administration, team support or PA experience!

Love Luxury is a fast-growing brand renowned for the resale of authentic, high-end designer handbags, jewellery, and timepieces. We cater to an elite clientele that values trust, discretion, and excellence. For over 15 years, Adam and Emily Abraham have built an extensive network of loyal clients who share a deep passion for luxury. As we continue to expand, we’re seeking passionate, driven, and ambitious individuals to join us on our mission - to build lasting trust in luxury by connecting people with authentic pieces, exceptional service, and timeless elegance. The Personal Executive Assistant will act as a key support to the Leadership Team, ensuring seamless coordination across business, client, and operational priorities. This role requires precision, discretion, and the ability to navigate a fast-paced, ever-changing environment. You will manage schedules, communications, and workflow while representing Love Luxury with the highest level of professionalism. This is a role for someone proactive, detail-focused, and able to stay several steps ahead. The role is based in our Knightsbridge office, 5 days a week, 9.30am - 6.30pm Key Responsibilities Executive Support • Manage and optimise executive calendars, appointments, and internal/external meetings., • Coordinate travel arrangements, itineraries, and schedules., • Prioritise tasks, flag urgent matters, and ensure the leadership team stays organised and informed., • Work on multiple business projects, which will require multitasking, and working to deadlines. Communication & Relationship Management • Act as the first point of contact for executives - filtering, prioritising and drafting communications with accuracy and discretion., • Liaise professionally with clients, partners, suppliers, and internal team members., • Prepare briefing notes, summaries, and follow-up actions for meetings. Operational Support • Maintain oversight of boutique requirements, schedules, and operational workflows., • Assist with the organisation of internal events, launches, and VIP client appointments when required., • Support, lead and manage project coordination, ensuring deadlines are tracked and met. Administrative Excellence • Handle document management, filing, and digital organisation., • Prepare reports, presentations, and polished documents as needed., • Maintain confidentiality with all company, client, and operational information. Skills & Experience Required • Proven experience as an Executive Assistant, PA, or similar support role (luxury, retail, or high-performance industries preferred)., • Exceptional organisational and multitasking skills., • Strong written and verbal communication abilities., • High level of discretion, professionalism, and emotional intelligence, • Confident using productivity tools (Google Workspace / Microsoft Office)., • Ability to thrive in a fast-paced, dynamic luxury environment., • A polished, well-presented, and calm presence. What We’re Looking For We are seeking someone who is: • Highly reliable and trustworthy with a proactive, anticipatory mindset, • Comfortable taking ownership and managing up, • Detail-driven with a high standard of accuracy, • Energetic, adaptable, and aligned with a luxury service culture At Love Luxury, we are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where every team member is valued, respected, and empowered to thrive — regardless of background, nationality, or identity. Due to the large number of applications, our team endeavours to respond within one week.

EA to Founder/CEO – Maternity Cover (9-12 months) As Executive Assistant, you’ll provide direct support to the Founder/CEO, ensuring smooth operations, clear communication, and thoughtful coordination across the organisation. You’ll act as a trusted representative and first point of contact for internal and external partners, managing information flow, priorities, and logistics with care and discretion. This is both a strategic and hands-on role - supporting the Founder/CEO’s day-to-day rhythm while enabling the wider team to work effectively and with ease. Due to an extensive travel schedule and privacy preference, this role operates predominantly with limited direct interaction. The ideal candidate will be comfortable providing high-level support with minimal face-to-face contact, demonstrating strong initiative and the ability to work autonomously while maintaining seamless communication through digital channels. Salary: ~£60-70K Based: 5 days a week from the new, purpose-built office Core Hours: 09:00 – 18:00 Annual Leave: 25 days + Bank Holidays (pro rata) Other Benefits include: • Excellent pension, • Option to opt into personal health insurance (with Bupa) Required • 5+ years’ experience as an Executive Assistant supporting a C-level executive in a fast-paced environment, • An undergraduate degree, • Proven ability to prioritise, manage multiple projects, and adapt to changing needs, • Exceptional written communication and proofreading skills, • Experience in planning and coordinating events of varying scale, • Meticulous attention to detail and high standards of organisation, • A collaborative mindset and enthusiasm for working in a dynamic, purpose-led environment, • Exceptional emotional intelligence, and a hands-on, flexible approach to working style, with a ‘no job is too big or too small’ mentality, • Strong proficiency with Microsoft Office and Google Workspace, • An affinity for wellness, • Ideal, but not essential: Full UK driving licence and confident driving in London (a company vehicle is available for those aged 25+) Dress: Casual Start Date: Must be immediately available Job Spec/Key Responsibilities: Executive and Administrative Support • Manage complex diaries and meeting schedules, including preparation, logistics, and follow-up actions., • Oversee inbox management — screening, prioritising, and responding on behalf of the Founder/CEO where appropriate., • Coordinate travel, including complex itineraries, briefings, and logistical arrangements., • Track and manage the Founder/CEO's priorities, ensuring timely completion of tasks and alignment with wider objectives., • Prepare documents, presentations, and communications to a high professional standard., • Maintain oversight of office administration, systems, and subscriptions (e.g. Addison Lee, Canva, Amazon Business)., • Ad hoc support for the Senior Leadership Team. Communication and Liaison • Serve as a key point of contact and representative for the Founder/CEO with internal and external stakeholders., • Support organisational communication and ensure effective information flow across teams., • Liaise with the operations team and senior leadership to coordinate cross-functional activities and priorities., • Draft and proofread correspondence and documents with clarity, warmth, and accuracy. Event and Project Coordination • Plan and deliver internal and external events, such as practice days, guest speaker sessions, retreats, and parties., • Coordinate logistics for visitors and guests, including travel, accommodation, and hospitality., • Support ad hoc projects and initiatives, ensuring smooth execution and follow-through. Property and Personal Support • Provide cover for the Private PA during holidays/periods of absence., • Support with occasional property management tasks and household logistics., • Assist with personal errands and shopping as required., • Maintain shared family and administrative documentation, including visa and travel records.

An exciting opportunity has arisen for an experienced and highly organised Personal Assistant to join a fast-paced, premium environment based in Chelsea. The role combines end-to-end delivery of high-profile events with executive support to senior directors. This position suits someone detail-driven, proactive and passionate about luxury design across interiors, fashion or lifestyle. Key Responsibilities • Plan and deliver high-profile events including launches, talks, panels and private dining, ensuring exceptional standards and budget control., • Manage complex event logistics involving multiple internal and external stakeholders., • Coordinate diaries, meetings and travel arrangements for senior directors., • Manage correspondence, communications and meeting preparation., • Provide general administrative support and liaise across departments. Essential • Previous experience in event management., • Experience supporting senior executives, including diary and travel management., • Strong organisational skills with excellent attention to detail., • Confident, professional communication skills (written and verbal)., • Proficient in Google Workspace and Microsoft Office., • Ability to manage multiple priorities in a fast-paced environment. Desirable • Degree or higher qualification in communications, business or a related field., • Experience as an executive-level PA., • Background in a premium or luxury retail, design or B2B environment., • Knowledge of Photoshop., • Strong interest in luxury interiors, fashion or lifestyle brands. Key Benefits • Competitive salary package., • 25 days’ annual leave plus bank holidays., • Workplace pension scheme., • Employee discount., • Regular team and social events., • Opportunity to work on high-profile events within a creative, luxury-focused environment. Apply today!

Role: Operations Assistant (Customer Service Focus) Salary: £27,000 pa plus generous benefits Type: Permanent, Full Time (part time, x4 a week will be considered) Accountable to: Operations Manager Location: Hybrid working arrangement: Staff are generally expected to attend the central London office at least once a week, though some flexibility is offered based on business needs. Are you organised, customer-focused, and passionate about delivering excellent service? At Registry Trust, we maintain accurate and trusted judgment data that underpins responsible lending and informed decision-making across the UK. We’re looking for an Operations Assistant (Customer Service Focus) to join our team and provide high-quality support to users of our services, helping to ensure smooth day-to-day operations. This role is ideal for someone who enjoys interacting with people, values accuracy, and takes pride in providing professional, patient, and empathetic service to a wide range of customers. About the Role As an Operations Assistant, you’ll act as a key point of contact for members of the public, handling enquiries related to judgments and Register processes while ensuring data is processed accurately and on time. You’ll support the smooth operation of Registry Trust’s core services through accurate data processing, effective administration, and high-quality customer support. What You’ll Do • Provide high-quality customer service via phone, email, and written correspondence, responding to sensitive or complex enquiries with professionalism and empathy., • Process and verify judgment data accurately, ensuring timely updates to credit reference agencies and Registers., • Review and assess documentary evidence to support amendments or removals of judgments for jurisdictions outside England and Wales., • Provide high-quality customer service via phone, email, and written correspondence, responding to sensitive or complex enquiries with professionalism and empathy., • Carry out essential operational and administrative tasks, including managing incoming and outgoing post, DX mail, and supporting colleagues when working in the office., • Work collaboratively with team members to meet service standards and adapt to changing operational priorities. What We’re Looking For • Proven customer service experience, particularly in handling sensitive or challenging interactions calmly and constructively., • Strong IT skills, particularly in Microsoft Word and Excel; experience with bespoke database systems is an advantage., • A strong attention to detail and commitment to accuracy and quality., • Excellent organisational skills and the ability to manage workloads independently and effectively., • Clear, inclusive communication skills, both written and verbal., • A proactive, adaptable mindset and a collaborative approach to teamwork. Why Join Us? At Registry Trust, our people come first. We’re proud to have been recognised as the Best Non-Profit Organisation to Work For by Best Companies, reflecting our commitment to a thriving workplace where individuality, perspectives, and collaboration are valued. Benefits include: • Flexible hybrid working and strong work/life balance, • Competitive pension, private medical insurance, and discretionary bonus, • Professional development and continuous learning opportunities, • Collaborative, inclusive team driving high-impact programmes, • 25 days annual leave in addition to bank holidays and 1 day volunteering day, • Access to a comprehensive benefits platform, • Support for financial and physical wellbeing, • Regular social events to connect with colleagues Equality, Diversity & Inclusion We believe everyone should contribute, develop, and succeed while bringing their individual strengths to work. We welcome applicants from all backgrounds and are committed to an inclusive environment. Registry Trust is a proud Disability Confident Employer, and we will provide support for any specific access requirements during the recruitment process. Apply Now If you’re an organised and customer-focused operations professional looking for a role with purpose, we’d love to hear from you. Please apply with your CV.

The Role Junior Assistant to the Chief of Staff - Boutique Private Family Office – Mayfair Martis Search is representing a Mayfair-based Ultra-High-Net-Worth Family Office seeking to appoint a Junior Assistant to the Chief of Staff on a permanent basis. This is a highly varied administrative and project-support role that goes well beyond traditional PA duties. It would suit a graduate-calibre individual (ideally a 2:1 from a strong university), either seeking a first professional role or with some prior office experience, who has a genuine interest in working within a UHNW Wealth Management environment. Responsibilities: The role offers broad exposure and will include, but not be limited to: • Diary management, travel coordination, and day-to-day administrative support, • Handling general errands and ad-hoc requests (no task too small or too large), • Producing management information and supporting reporting requirements, • Assisting with larger projects led by the Chief of Staff, • Owning and delivering smaller workstreams and mini-projects, • Creating procedural manuals and governance schedules Our client is seeking someone who: • Is of a graduate calibre with strong academics, • Has excellent written and verbal communication skills, • Is highly organised, detail-oriented, and comfortable working with senior professionals, • Demonstrates strong emotional intelligence, maturity, and resilience, • Can adapt to changing priorities and fluctuating workloads This is not a 9:00 am–17:00 pm role. Flexibility is essential, including working across different time zones when required. Candidates must be genuinely career-driven, proactive in their development, and willing to pursue additional learning or qualifications independently. The role is fully office-based, five days per week. Compensation Total compensation is £35,000 – £42,500 per annum, plus: • Annual discretionary bonus, • Pension, • Private healthcare, • Additional benefits

About the Job 🏢 Firm | Oury Clark 👥 Team | Equity Partner Support 📌 Role | PA (6 Month Contract) 🔍 Focus Areas | Diary & travel management, stakeholder liaison, confidential admin support 💡 Skills | PA/EA experience in professional services, strong organisational & communication skills, Microsoft Office proficiency 📍 Location | London (Hybrid) 💼 Offer | Competitive salary, benefits, collaborative culture, exposure to senior leadership Overview of the role We are a boutique accountancy firm based in London, known for our collaborative culture, high-quality client service, and close-knit team environment. Our equity partners work with a range of high-profile clients across sectors, and we pride ourselves on providing a personable yet professional service. Key Responsibilities • Provide high-level administrative and organisational support to Equity Partners., • Manage complex diaries, ensuring efficient scheduling of meetings, appointments, and client engagements., • Coordinate and manage international travel itineraries, including flights, accommodation, visas, and logistics., • Handle confidential information with the utmost professionalism and discretion. • Act as the first point of contact for internal and external stakeholders., • Support with expense management, time recording, and billing processes., • Proactively manage competing priorities and deadlines in a busy environment., • Skills & Experience, • Proven experience as a PA, EA, or Team Assistant within professional services (ideally accountancy, legal, or consultancy)., • Strong diary and travel management experience across multiple time zones., • Exceptional organisational and time-management skills, with a proactive and solution-focused approach., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Discreet, adaptable, and confident dealing with senior stakeholders., • Able to work independently and as part of a collaborative team. Interested? Apply now or get in touch directly for a confidential chat.

Team PA (Insurance) I am working with a well-established Insurance firm in the City of London, seeking a Team PA to support a senior executive (Group Head of HR and Culture) while also providing wider assistance across the business. This is a varied and busy role where you will support your executive with day-to-day diary management and scheduling, while also assisting the HR and Recruitment team with interview coordination and related administrative support. You’ll be someone who enjoys being involved across the company and is happy to step in where needed. The ideal candidate will be a Team Assistant looking to take the next step into a dedicated PA role. You’ll be professional, approachable, and highly organised, with a strong sense of discretion and confidentiality. This is a fantastic opportunity for someone eager to develop their PA career within a respected insurance firm, offering exposure to senior stakeholders and a collaborative working environment. If you have worked in HR this would an added bonus.

Personal Assistant to Founder · Start Date: 20th-24th April 2026 · Position Type: Permanent, full-time · Salary: £45,000+ (experience dependent) plus discretionary bonus · Location: Central London · Hours: 8.30am-5.30pm (Mon-Thurs), 8.30am-5pm (Fri) About Lake & Co Lake & Co is an independent property consultancy specialising in the search and acquisition of prime residential, commercial, and investment property on behalf of private clients. Our core focus is on the London boroughs of RBKC and Westminster, alongside select prime regional and country estate projects. The successful candidate will be confident working in a small, professional team, supporting the Company Founder directly and contributing to the smooth, effective running of the business. This position is well suited to an experienced PA who is proactive, highly organised, and comfortable operating with a high degree of autonomy in a fast-paced environment. The Role The Personal Assistant will provide comprehensive, high-level support to the Founder across all areas of the business. Acting as a key point of coordination, the role requires strong judgement, discretion, and the ability to manage competing priorities while maintaining exceptional standards of professionalism. The position encompasses executive support, diary and inbox management, coordination across internal and external stakeholders, and oversight of key administrative, HR, and office functions. The PA will play an integral role in enabling the Director to operate efficiently and focus on strategic priorities. Key Responsibilities (Overview) · Provide trusted, proactive executive support to the Director · Manage complex diaries, inboxes, and correspondence, ensuring priorities are clearly identified and addressed · Coordinate meetings, documentation, and communications with clients, consultants, and external partners · Support business operations through document preparation, reporting, and administrative oversight · Assist with HR and recruitment processes during the contract period · Help maintain an efficient, professional office environment and act as an ambassador for the business Experience & Skills · Minimum 5 years’ experience in a PA/EA role, ideally within property, real estate, architecture, or a related professional services environment · Confident liaising with senior stakeholders, clients, and external suppliers · Highly organised, with excellent time management and attention to detail · Strong written and verbal communication skills · Able to work independently, use initiative, and manage sensitive information with discretion · UK driving licence preferred

Junior Legal PA - Boutique Law Firm - City of London We are working with a highly regarded, international law firm specialising in the sports sector to recruit a Junior Legal PA. This is a fantastic opportunity to join a dynamic team that advises some of the most high-profile clients in the industry. You will provide essential support to the Office Manager and Legal PA, assisting across a wide range of administrative and secretarial tasks. From managing documents and client onboarding to coordinating meetings, travel, and billing support, this role offers variety and the chance to get involved in ad hoc projects such as marketing initiatives and client events! This is an exciting permanent opportunity due to business growth! City of London location, full-time Monday-Friday 09:30-17:30 position, paying a competitive salary up to £35,000! Key Responsibilities • Document and file management, including archiving, • Supporting client onboarding and conflict checks, • Assisting with billing and expenses, • Organising meetings, conferences, and travel arrangements, • Managing databases, post, and switchboard calls, • Overseeing meeting room bookings and catering, • Ordering supplies and supporting day-to-day operations About You • 1 year minimum experience required as a Legal PA or Legal Administrative Assistant, • Strong organisational skills and attention to detail, • Confident communicator with a positive, proactive attitude, • Ability to prioritise and work under pressure, • Proficient in Microsoft Office, • Interest in the sports sector is desirable, • Flexibility to occasionally work outside standard hours Why Apply? This is an exciting chance to gain hands-on experience in a leading law firm environment, working closely with a supportive team and contributing to high-profile work in the sports industry. We are looking for someone who is available to start immediately and ready to make an impact. If you're interested apply now and we'll be in touch! Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.

Executive Assistant Leading Art Museum Permanent Central London Full-time, hybrid Circa £42K, depending on experience, plus excellent benefits 3-EAA/RVF About the client: Our client is a leading artistic and cultural institution, known for its world-class collections and engaging public programmes. They are looking for an experienced Executive Assistant to provide confidential, proactive support to the Director. About the Executive Assistant role: This is a unique opportunity for a proactive, organised Executive Assistant to support a Director in the arts and culture space. This varied role demands exceptional organisational skills, discretion, and the ability to work confidently with senior stakeholders. The responsibilities include: • Provide comprehensive support to the Director, including complex diary management and meeting coordination, and acting as first point of contact for the Director, • Support the coordination of priority projects and initiatives, • Oversee the management of all correspondence, on the Director’s behalf, • Oversee the arrangement of the Director’s travel and expenses, • Line management responsibility of the Director’s Assistant, • Contribute to shared administrative support across the Executive Team, including ad-hoc assistance to other executive team members, as needed. Required skills and experience: • Demonstrable experience as an EA or PA supporting a senior leader within arts and culture is a strong preference, • Knowledge of, or demonstrable interest in, arts and culture is a strong preference, • Experience of handling confidential and sensitive information. Able to maintain a high level of discretion and professionalism, • Exceptional organisational and time-management skills, with the ability to manage competing priorities and tight deadlines, • Excellent interpersonal and communication skills, and confident working with senior stakeholders, • Strong IT skills, • Proactive and flexible, able to remain calm under pressure Additional information: • Salary circa £42K, plus excellent benefits including pension contributions, cycle to work scheme, and generous holiday allowance., • Central London location, with opportunities for hybrid working, • The core hours are 9.30am – 5.30pm, • Passion for the organisation’s mission and values is essential. If you have excellent Executive Assistant experience and an in the arts, apply today!

Part-Time Executive Assistant (Permanent) Private Equity | Soho, London Role Details • Start: ASAP, • Salary: £40,000 pro rata, • Type: Permanent, part-time (3 days per week), • Location: Office-based, Soho (stunning offices), • Hours: 08:30 – 17:00, with some flexibility A highly regarded Private Equity firm based in Soho is seeking an experienced and confident part-time Executive Assistant to join their team on a permanent basis. The role operates alongside other Executive Assistants but reports directly to the CEO. You will work closely with both senior stakeholders and the wider team, ensuring seamless, high-quality support in a fast-paced and demanding environment. This position would suit an Executive Assistant who is resilient, emotionally intelligent and able to hit the ground running, with excellent communication skills essential to the success of the job-share arrangement. The Role You will play a key role in ensuring continuity, efficiency and discretion across CEO support and office operations. Clear and consistent communication is critical. Responsibilities include, but are not limited to: • High-level diary and administrative support to the CEO, • Managing fast-moving and frequently changing schedules, • Coordinating internal and external meetings, calls and appointments, often at short notice, • Acting as a trusted gatekeeper, handling communications with professionalism and discretion, • Preparing meeting materials, documents and correspondence, • Welcoming and hosting guests, ensuring a polished front-of-house experience, • Acting as the first point of contact for the landlord and facilities management, • Overseeing the smooth day-to-day running of the office, • Managing office supplies, stationery and weekly refreshments, • Liaising confidently with senior stakeholders, advisers and external contacts, • Providing ad-hoc administrative support to other senior personnel as required, • Working closely with the existing Executive Assistant to ensure clear handovers and consistent support The Candidate This role requires an Executive Assistant who is comfortable operating at senior level, remains calm under pressure and can manage demanding situations with diplomacy and confidence. You are likely to bring: • Proven experience as an Executive Assistant or Senior PA, ideally within finance or a similarly high-expectation environment, • A resilient mindset with strong professional judgement, • High emotional intelligence and excellent interpersonal awareness, • The ability to hit the ground running with minimal hand-holding, • Excellent diary management and organisational skills, • Strong written and verbal communication skills, • A proactive, solutions-focused approach, • High levels of discretion and professionalism, • A collaborative approach, with strong communication skills essential

Executive Assistant (Maternity Cover) EA / PA with Marketing and HR Support Location: London (hybrid working) Contract: 12 Months Hours: Full-time, Monday–Friday The Role A reputable Barristers’ Chambers is seeking an experienced and highly organised Executive Assistant to provide maternity cover. This is a broad, hands-on role combining senior-level PA support with marketing, communications, and HR administration responsibilities. The position suits a proactive EA who thrives in a fast-paced environment, is comfortable managing competing priorities, and enjoys working across multiple functional areas. Key Responsibilities Executive Assistant / PA Support • Manage day-to-day diary coordination, meetings, and expenses for a senior director., • Draft correspondence, policies, briefings, and meeting minutes., • Arrange travel, itineraries, hospitality, and internal events., • Manage contracts, insurance schedules, and compliance tracking., • Act as a key point of contact for internal and external stakeholders., • Support the development and delivery of annual marketing plans., • Manage CRM and event management systems to track client engagement and activity., • Coordinate digital and print marketing materials, ensuring brand consistency., • Oversee website updates, liaising with external suppliers where required., • Produce promotional materials and newsletters (design experience using Canva or similar tools advantageous)., • Manage social media activity (LinkedIn), including supporting senior stakeholders with content., • Organise seminars, receptions, and external events, both UK-based and international., • Coordinate submissions to professional directories and awards., • Maintain accurate HR records and personnel files., • Track staff absence and manage onboarding documentation., • Support recruitment processes for administrative roles., • Coordinate staff training and certification records., • Support compliance with employment legislation and data protection requirements., • Proven experience as an Executive Assistant, ideally within professional services., • Experience supporting or working alongside marketing and/or HR functions., • Exceptional organisational skills and attention to detail., • Strong written and verbal communication skills., • Ability to manage multiple priorities with discretion and professionalism., • Proficiency in Microsoft Office; confidence learning new systems., • Degree-level education or equivalent professional experience. Due to the volume of applications we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.

Studio Assistant Manager/PA Top three selling points • Opportunity to support a highly creative environment with varied day‑to‑day tasks., • A role combining diary coordination, studio organisation and operational support., • Join a small, values‑aligned team where your contribution genuinely matters. I am on the search for a Studio Assistant /PA on behalf of a leading creative organisation. You’ll support daily operations, coordinate schedules, and help ensure the studio functions smoothly. This Studio Assistant role suits someone proactive who enjoys creating order, managing tasks and working closely with a collaborative team. You’ll work across studio coordination, diary oversight and general operations in a fast‑moving environment that values clarity, structure and dependable support. What you’ll be doing... As the Studio Assistant, you’ll coordinate the Director’s diary with care and accuracy, ensuring time is allocated effectively and the right information is always on hand. You’ll support the wider Operations team, assisting with bookkeeping tasks such as maintaining financial records, keeping documentation up to date and helping with accounting systems. You’ll manage the studio environment day to day organising supplies, preparing meeting spaces, coordinating couriers and ensuring the workspace is tidy and well‑equipped. You’ll action general maintenance needs promptly and handle occasional errands or delivery‑related tasks. You’ll also help streamline internal processes, suggesting practical improvements and supporting operational efficiency across the studio. This Studio Assistant role offers variety, responsibility and the chance to make a meaningful difference to the running of a busy creative space. What experience you’ll need to apply: • Experience in administrative, office support or studio coordination roles., • Confident diary coordination skills., • Strong organisational skills and attention to detail., • Comfortable using Microsoft Office, including Excel., • Experience using accounting or bookkeeping software such as DEXT., • Clear and professional communication skills., • Ability to work independently as well as contribute to a collaborative team., • Comfortable working in a fast‑moving environment with shifting priorities., • Figma knowledge is helpful but not essential., • Openness to reasonable adjustments for any accessibility needs. You’ll join a creative organisation that values fairness, flexibility and personal growth. In return for your experience, you’ll receive a competitive salary, opportunities to learn new skills, supportive colleagues and a welcoming studio environment. Benefits include paid holiday, company‑wide wellbeing initiatives, and team events such as an end‑of‑year celebration. This Studio Assistant role provides the opportunity to build experience across operations, coordination and studio management within a friendly and inclusive workplace (Whilst having lots of fun!) What's next? If you’re excited by this Studio Assistant opportunity, we’d love to hear from you. Click the apply button to submit your details, or reach out directly if you’d like to discuss the role further in confidence. Emily Preen YOUR specialist Events and Experiential Recruiter -

PA / Personal Assistant / Executive Assistant / Corporate PA / Corporate Assistant / Administration / London / PAjobs / Secretary Are you a proactive Personal Assistant with experience supporting C-level executives or senior leadership teams? This might be the right opportunity for you! We are looking for an experienced PA with excellent attention to detail and high professionalism, discretion and level of maturity to support the C-suite of a Tech multinational company with headquarters in London. The split will be around 60% support to the CEO, 40% to other C-level executives in the company. Main responsibilities: Financial & Travel Logistics Management • Responsible for coordinating and managing all travel arrangements, both domestic and international, for the CEO and the Operating Executive Committee members., • Handle the CEO's personal and business expenses and oversee the submission/approval flow for general executive team expenses, ensuring compliance with internal policies and procedures., • Manage other administrative and personal finance-related tasks for the CEO as required. General Admin Support • Provide day-to-day ad hoc administrative support to the CEO and Op. EX. Co. (e.g., proofreading, formatting presentations or reports), • Manage the process for signing documentation that requires CEO authorisation. CEO Personal Administration • Provide dedicated personal administrative support for the CEO, managing personal appointments, scheduling, correspondence, and tasks as needed. Meeting and Logistics Coordination • Book and prepare meeting rooms for senior leadership and executive meetings, • Coordinate catering and room requirements for internal and client meetings and events for senior leadership and executive team. Main requirements: • Proven experience (3+ years) as a Personal Assistant or similar role supporting C-level., • Exceptional organisational and time management skills, with meticulous attention to detail., • Ability to exercise impeccable discretion and judgment in handling confidential information., • Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Strong verbal and written communication skills. Package includes a competitive benefits such as 25 days of holiday rising to 30 over time and starting salary of up to £45,000 p.a. This position is mostly on-site, so you need to be available to work full time in an office located in Central London. Does this sound like the right opportunity for you? Then click on "Apply" or get in touch with Ben Sánchez @ Pros2Work. We look forward to hearing from you!

The Opportunity We are seeking a highly capable Executive Assistant to two Co-Founders who will also take ownership of Office Management and day-to-day Finance Operations. This is a broad, hands-on role at the centre of the business, ideal for someone who enjoys variety, responsibility, and being a trusted operator across multiple functions. This role combines executive support, office operations, and transactional finance. It is suited to a practical, highly organised self-starter who is comfortable wearing multiple hats and working closely with founders and external accountants who will look after tax filings, payroll and year end accounts. • Contract: Permanent, • Remuneration: £30,000 - £40,000 depending on experience + bonus scheme, salaries are reviewed every 6 months, • Location: Head office in Shoreditch, • Working: 3 days per week in the office About Us London Filmed is a digital-first live event production and creative media company powered by people who are transforming the way events are built. We provide a single-source solution that leverages the power of technology, technical expertise, and creative media to build best-in-class live event media solutions for leading brands and event professionals in the UK, USA, and Europe. We are proud to work with global brands including The Financial Times, AllSaints, Brompton Bicycles, Google, Beavertown, PA Consulting, and Thinkbox on their event production and video content. We are an ambitious company, we believe that diverse teams are essential for achieving our goals. We are dedicated to cultivating an inclusive environment that honours diversity and encourages equity, inviting candidates from all backgrounds to succeed as part of our team and play a crucial role in the company's success. The Role Executive Assistant to Co-Founders • Provide high-level, day-to-day support to two Co-Founders, anticipating needs and enabling focus on strategic priorities., • Manage complex calendars, scheduling internal and external meetings across time zones., • Act as a gatekeeper for inboxes and communications, prioritising, drafting responses, and flagging urgent matters., • Prepare meeting agendas, briefing notes, presentations, and follow-up actions., • Coordinate travel arrangements, itineraries, and expenses., • Support preparation for board, investor, and key external meetings., • Handle confidential information with discretion and professionalism. Office Management • Own the smooth day-to-day running of the office., • Manage office supplies, vendors, facilities, and service providers., • Act as the main point of contact for landlords, building management, and cleaners., • Track office-related budgets and expenses., • Ensure the office environment is organised, welcoming, and functional., • Support onboarding and offboarding for new starters & leavers Finance Assistant & Bookkeeping • Manage day-to-day bookkeeping using Xero, ensuring accurate and up-to-date records., • Own Accounts Payable (AP) and Accounts Receivable (AR) processes., • Raise sales invoices, manage supplier invoices, and run payment cycles., • Reconcile bank accounts, credit cards, and process expenses. Process & Operations Support • Help document and improve administrative and finance processes., • Identify inefficiencies and suggest practical improvements., • Support internal events, team meetings, and company offsites as needed. The Person Essential • Proven experience as an Executive Assistant, Office Manager, Finance Assistant, or similar hybrid role., • Experience supporting founders or senior leadership., • Strong organisational skills with excellent attention to detail., • Ability to manage multiple priorities and work independently., • Strong written and verbal communication skills., • Highly organised, proactive, and dependable., • Comfortable operating across multiple functions., • Discreet and trusted with sensitive information., • Practical, hands-on, and solutions-focused., • Willing to grow and adapt as the business evolves., • Experience working with Xero or similar accounting software and external accountants (desired)., • Experience in a startup, scale-up, or small business environment (desired). Benefits & Details • Full-time Monday–Friday, with hybrid working options., • 28 days holiday (including bank holidays) + birthday off + extended Christmas break., • Company perks, including monthly wellness allowance, Friday lunch allowance, home office allowance, and free daily coffee from the office café., • Annual bonus scheme (up to 10% of salary, linked to company and personal performance)., • Regular professional development opportunities, including bi-annual reviews., • Team socials and London Filmed merch (T-shirts, Q-zips, water bottles).

The Firm Our client, an award-winning and highly regarded international law firm, is seeking a professional Executive Assistant to join their Baker Street office on a 14-month fixed term contract. The Opportunity The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to Partners. Duties to include: • Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation, • Take ownership of billing, compliance, WIP, and unpaid bills, • Build strong relationships with partners through regular catch-ups, understanding their clients and priorities, • Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferences This Executive Assistant position is a full time, 14-month fixed term contract role, working Monday - Friday, 9:30am -5:30pm Requirements • At least 4 years previous Legal PA / Executive Assistant experience within a law firm, • Experience supporting multiple Partners within a law firm (essential) Vacancy highlights • Hybrid working (3 days based in the office and 2 days working from home), • Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion.

Personal Assistant – Investor Relations Salary: £50,000–£55,000 + benefits + bonus Location: West End Sector: Private Equity We are seeking a highly organised and proactive Personal Assistant to provide dedicated support to the Investor Relations Director, Head of Responsible Investment, and an Associate within a fast-paced Private Equity environment. This is a varied and high-responsibility role, ideal for someone who thrives in a dynamic setting and takes pride in delivering seamless administrative and operational support. The successful candidate will be confident managing complex schedules, anticipating the needs of senior stakeholders, and maintaining absolute discretion at all times. Key Responsibilities • Providing comprehensive PA support to the IR Director, Head of Responsible Investment, and Associate, • Managing complex diaries, meetings, and inboxes, often across multiple time zones, • Coordinating detailed travel arrangements, including last-minute changes and international itineraries, • Maintaining accurate and up-to-date records on DealCloud, • Processing expenses efficiently and in line with internal policies, • Acting as a key point of contact for internal and external stakeholders, • Supporting wider IR and Responsible Investment activity as required in a fast-moving environment Skills & Experience • Proven experience as a Team or Personal Assistant, ideally within Private Equity, Asset Management, Financial Services, or a similarly fast-paced professional environment, • IR exposure, • Exceptionally organised, detail-oriented, and able to juggle competing priorities, • Confident using CRM systems (DealCloud experience highly desirable), • Strong communication skills with a professional and proactive approach, • Comfortable working under pressure and adapting quickly to change, • High levels of discretion and professionalism What’s on Offer • Competitive salary and bonus, • Opportunity to work closely with senior leaders in a respected Private Equity firm, • A dynamic, collaborative, and high-performing team, • Stunning offices If you’re a polished and adaptable PA looking to step into a challenging and rewarding Investor Relations team then we’d love to hear from you.

Our client, a leading organisation in the music and creative education sector is looking for a highly organised part‑time Personal Assistant (three days per week) to support senior leaders within one of their teams. This role is ideal for someone who thrives in a fast‑paced environment and brings strong musical knowledge. Key Responsibilities: • Manage diaries, inboxes, meetings, and travel for senior team members, • Prepare documents, presentations, and maintain accurate records, • Support recruitment logistics and act as a key contact for internal and external stakeholders, • Coordinate agendas, minutes, and arrangements for meetings and team events, • Strong organisational and communication skills, • Confident managing multiple priorities, • Experience in administration, coordination, or PA roles, • Essential: solid musical knowledge and interest in the music sector To apply, please send your CV to Covent Garden Recruitment. Covent Garden Recruitment is acting as an employment agency in relation to this vacancy.

Team Assistant London/Hybrid Contract until end of April 2026 Competitive Rate of Pay The Role: The Team Assistant will provide critical and wide-ranging support to one of the frontline sales functions at HSBC Innovation Banking, UK. Role Responsibilities: Team Assistants have a wide range of duties to complete, and they may be required to take on extra administrative tasks as and when required. Primary duties and responsibilities include: • Extensive diary management: heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers, and research to support calendar commitments., • Coordinating scheduling, booking travel, conferences, team offsites, internal-and external events and collaborating with Administrative, PA and Executive Assistants in the business across geographies., • Understanding key deliverables, reporting, monitoring, and auditing responsibilities and requirements for the stake holders and creating a calendar and support mechanism to ensure on time and high-quality delivery., • Processing invoices, tracking receipts, inputting expenses into Fusion., • Scheduling office meetings between teams, managers, and departments – minute taking where requested., • Supporting senior level staff with complex, time sensitive and confidential projects, reports, and tasks, representing their interests, and working independently with relevant business owners to assist where possible and track / enforce deadlines, anticipating requirements and proactively assisting in driving forward action items., • Collaborating with Executives, direct reports, and the wider business., • Supporting Community Involvement efforts by building relationships with chosen charities, developing volunteering, and donation opportunities., • Liaising with the Talent Acquisition team to coordinate interview bookings with candidates, recruiters, agencies and HINV interviewers. Book rooms, sending out confirmations., • Aiding in creating and delivering presentations and communications., • Collaborating with the Team Assistants to ensure sufficient cover/overflow., • Relaying messages/information., • Assisting with financial data formats and typing/proofreading correspondence., • Identifying and leading efforts to create administrative systems and process efficiencies. Requirements (Skills/experience): • The ability to work independently in completing assigned duties., • Strong organizational and time management skills., • Excellent verbal, written, and interpersonal communication skills., • An ability to quickly gain thorough knowledge of HINV’s bank operations and products., • Proficient in Microsoft Office, Excel, and PowerPoint., • Hands on and self sufficient If you think you are up for the task and feel you meet the above criteria or interested to hear more information, please contact me on

I am partnered with a top international law firm in the City London, supporting a busy and collaborative team — with opportunities to work across different practice areas. The firm deliver a comprehensive legal service to a diverse client base, including multinational corporations, public and private companies, partnerships, public sector bodies, and high-net-worth individuals. Key Responsibilities The Legal Team Assistant will provide high-quality secretarial and administrative support to a minimum of five fee earners, working closely with a more senior Legal PA. The role will also involve contributing to a centralised travel booking function for the firm. • Produce accurate, timely typing and document preparation., • Maintain and update client files, including opening and closing matters and managing relevant documentation., • Prepare draft bills and liaise with fee earners regarding billing information., • Create and maintain client records on the firm’s case management system., • Manage diaries, schedule meetings, book conferences, and arrange lunches., • Organise departmental file reviews, liaising with Risk & Compliance to ensure deadlines are met., • Arrange and book training courses for fee earners, including liaising with Accounts for payment., • Greet visiting clients and prepare meeting rooms when required., • Coordinate travel bookings for fee earners., • Assist the wider secretarial team during busy periods., • Undertake other reasonable duties as required. Professional Skills & Experience • Understanding of legal terminology., • Ability to anticipate fee earners’ needs and remain “one step ahead.”, • Fast, accurate typing skills with excellent grammar and spelling., • Strong written and verbal communication abilities., • Proven organisational skills and the ability to prioritise under pressure., • Competence in Microsoft Word, Excel, PowerPoint, and Outlook., • Formal secretarial training (e.g. CILEx) desirable but not essential. Benefits • Hybrid working, • 25 days’ annual leave plus UK bank holidays, • Contributory pension scheme, • Private medical insurance, • Season ticket loan, • Death in service benefit For more information please contact Jess at AJ Chambers

The OpportunityThe successful Legal PA will provide support to a Senior Partner in a fast-paced environment, providing high-quality administrative and practice support. Requirements - Experience in a Practice Assistant or Legal PA role within a law firm - Proven ability to support multiple fee earn

A leading charity organization in Greater London seeks a Personal Assistant (PA) to support the Senior Leadership Team.This pivotal role involves providing administrative support, liaising with stakeholders, and managing projects.The ideal candidate will have a strong track record in executive suppo

You may also have experience in the following: IP Legal Secretary, Intellectual Property Support Specialist (IPSS), Patent & Trade Mark Secretary, IP Administrative Assistant, IP Paralegal Assistant, Patent Secretary, Legal PA – Intellectual Property, IP Practice Coordinator, IP Documentation Spec

PA to Headteacher – City of London Job Title: PA to Headteacher Location: Secondary School, City of London Employment Type: Full-Time – 8.30 – 3.30pm Start Date: ASAP – Long term placement Salary: £20 per hour PAYE About the Role: anzuk Education is recruiting for a dedicated and experienced PA to Headteacher to work in a busy secondary school located in City of London. We are searching for a candidate who is experienced in UK schools as a PA to Headteacher with an Enhanced DBS on the update service. This is a long-term full-time role starting ASAP with the opportunity for a permanent role for the right candidate. Key Responsibilities: • Manage calendars and diaries for the Senior Leadership Team, • Co-ordinating meetings between the relevant members of SLT, • Book travel and manage expenses for SLT, • Manage the complaints from external parties, • Work alongside the Admissions Manager to manage admissions, • Assistant with a range of events across the school, • Provide administrative support to the Office Manager and Business Manager Requirements: • Enhanced DBS on the update or be willing to apply for one at registration with anzuk, • Available ASAP for a full-time opportunity - We will accept candidates with a maximum of a two week notice period, • Minimum six months of experience working in a school in the UK as a PA/EA How to Apply: If you are enthusiastic about helping schools succeed and you meet the requirements above, we would love to hear from you! Please submit your CV today. If you are interested in other roles, please contact Leonie at anzuk Education in the London office. About ANZUK: ANZUK Education is dedicated to creating exceptional experiences in education. Our mission is to inspire learning, support schools, and provide educators with fair, transparent, and flexible employment opportunities. While we may no longer be in the classroom ourselves, we remain committed to making a lasting impact on the education community by connecting outstanding teachers and support staff with schools that share their values. Pay rates depend on experience, role type, umbrella or paye rate selection. ANZUK Education is committed to a policy of equal opportunities. We respect and value cultural and religious diversity and will not discriminate on the basis of age, gender, sexual orientation, race, ethnic origin, religion, culture or disability. Each individual will be assessed on merit alone. INDSUPPORT

An excellent opportunity to join a prestigious professional services firm as an Executive PA, providing high-level support to a member of the senior leadership team. This is a 12 month FTC role combining proactive diary and inbox management, complex travel coordination, and operational assistance, all within a collaborative and fast-paced environment. Responsibilities • Maintain an organised electronic filing system and ensure confidential information is handled appropriately, • Provide diary and email management, • Off-site management including booking venues and accommodation, • Screen and respond to calls and correspondence, drafting high-quality written communications, • Arrange complex travel itineraries and coordinate international schedules, • Prepare, proofread, and format documents and reports to a high standard, • Organise and facilitate internal meetings and events, including minute-taking and follow-up actions, • Delegate and oversee administrative tasks, ensuring completion to deadlines, • Support with ad-hoc projects, initiatives, and administrative duties as required Candidate Requirements • Several years experience required as an executive PA within a professional services or corporate environment, • Advanced MS Office skills, • Exceptional organisational skills with meticulous attention to detail, • Demonstrated expertise in diary, email, and travel management, • Excellent written and verbal communication skills, • Ability to handle sensitive information with discretion and diplomacy, • Proactive, adaptable, and confident working in a high-pressure environment, • Strong interpersonal skills and confidence liaising with senior stakeholders 12 month FTC. Hybrid working is available and salary up to £55,000, based in London This is a fantastic opportunity for an experienced PA who thrives on variety, autonomy, and working closely with senior executives. You’ll join a forward-thinking organisation with a professional but friendly culture and an excellent track record of employee retention. Please attach an MS Word version of your CV. If you do not hear back within one week, please assume you have been unsuccessful on this occasion. Unfortunately, due to the high volume of applications, we cannot provide individual feedback. Executive Assistant | Personal Assistant | Senior Leadership PA | Professional Services | EA to Director | Board Support

US Law Firm | London Permanent- Hybrid 3 days in the office Salary: £30,000 to £45,000 (dependent on experience) We are recruiting an Intellectual Property Legal Secretary / Intellectual Property Support Specialist (IPSS) to provide high-level administrative and work-management support to fee earners within a leading London IP practice. This role offers an excellent opportunity to build a long-term career within a specialist IP environment, supporting high-quality technical and legal work in a collaborative and professional team. This is a detail-driven role requiring strong organisational skills, excellent communication and a genuine interest in intellectual property. Key Responsibilities • Managing incoming post and correspondence, ensuring electronic files are accurate and up to date • Monitoring daily prompt lists and reminding fee earners of key deadlines • Preparing correspondence, reports, specifications and other documentation for review and signature • Following Standard Operating Procedures (SOPs) on all client matters and flagging queries or inconsistencies • Checking case and name information against internal systems (e.g. Inprotech) and highlighting discrepancies • Supporting fee earners with meetings, conference calls, travel arrangements and client hospitality. Answering telephone and Teams calls, taking messages and liaising with clients where appropriate • Preparing e-forms for fee earner submission • Creating invoices and associated correspondence for fee earner approval and submitting invoices via e-billing platforms • Maintaining electronic files, preparing documents for posting and supporting opposition work where required. Filing incoming and outgoing emails and attachments to electronic matter files • Proofreading documents and specifications. Ensuring all relevant data is accurately uploaded to firm system • Providing cover for colleagues during absences and assisting with workflow overflow. Supporting Intellectual Property Support Managers (IPSMs) as required • Attending in-office and remote meetings, including regular one-to-ones and know-how sessions Skills & Experience Required • A minimum of 2 years previous experience in a professional services environment. Proficient in Microsoft Office (Word, Outlook, Excel). Strong academic background and a genuine interest in intellectual property, law, science or technology • Exceptional attention to detail and accuracy and strong organisational and time-management skills • Confident, engaging and positive communicator with the ability to build strong working relationships You may also have experience in the following: IP Legal Secretary, Intellectual Property Support Specialist (IPSS), Patent & Trade Mark Secretary, IP Administrative Assistant, IP Paralegal Assistant, Patent Secretary, Legal PA – Intellectual Property, IP Practice Coordinator, IP Documentation Specialist. REF-(Apply online only)

This temporary role provides high-level executive and operational support to the CEO of an international, mission-driven organisation, ensuring effective leadership, governance, and office operations. It is a fast-paced position requiring excellent organisation, discretion, and confidence working with senior global stakeholders Client Details Our client is a small but highly respected international non-profit organisation working at the intersection of policy, advocacy, and global collaboration. With strong relationships across governments, funders, and international institutions, the organisation plays a key role in shaping dialogue and driving change within its sector Description Provide proactive executive support to the CEO, including complex diary and inbox management Coordinate domestic and international travel across multiple time zones Act as a key liaison with senior external stakeholders, partners, and donors Support Board and governance activity, including meeting coordination and papers Assist with stakeholder communications and CRM administration Support organisational strategy projects and liaise with external consultants Oversee day-to-day office management, including meetings, events, and away days Provide administrative support across HR, recruitment, and internal processesProfile A successful EA to CEO and Office Manager should have: Proven experience as an Executive Assistant, PA supporting senior leadership Experience working in a charity, NGO, or values-led organisation Exceptionally organised with the ability to manage competing priorities Confident communicator with senior and high-profile stakeholders High level of discretion, professionalism, and attention to detail Comfortable working independently in a small, agile team environmentJob Offer Hourly rate equivalent to a salary of £35,000-£40,000 Opportunity to work closely with senior leadership in a purpose-led organisation Flexible working within a collaborative and supportive team cultureIf you are an experienced EA to CEO and Office Manager looking for an opportunity in the Not For Profit sector, we encourage you to apply for this temporary role today

Team Assistant required to join our established client in a corporate office setting in Canary Wharf. This is a fully office based role, working Monday to Friday 8:00am - 5:00pm, with an annual salary of £33,000 - 34,000. This is a fantastic opportunity for an exceptionally organised, well-presented individual, driven, with previous administration experience, looking to step up to a Team Assistant role, and excited to travel to Europe on an adhoc basis. Duties: Provide administration support to the wider team Book meeting rooms Diary management for the team Office management administration Assist the CEO's Executive Assistant with personal and work related tasks Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative duties Very occasional European travelBenefits: £33,000 - £34,000 annual salary 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work schemeExperience: Team Assistant, Secretary, PA experience is desirable Well presented, exceptional organisation, punctual, excellent communication, and a self-starter Previous office administration experience is essential PC literatePlease bear in mind that you may not hear from us straight away. Due to the high level of applications we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website

The Firm A leading US law firm with a strong global presence is seeking an experienced Legal PA to join its London office. The firm is known for its collaborative culture, high professional standards, and commitment to excellent client service. The Opportunity The successful Legal PA will provide support to a Senior Partner in a fast-paced environment, providing high-quality administrative and practice support. You will play an integral role in ensuring efficiency, accuracy, and confidentiality across day-to-day operations. Key responsibilities include: Drafting and amending legal documents and correspondence Managing court filings and supporting new matter intake, including conflicts and engagement letters Maintaining digital and physical filing systems in line with firm standards Recording time and supporting monthly billing processes Coordinating diaries, meetings, and travel arrangements Processing expenses, vendor invoices, and assisting with fee arrangements Supporting CLE tracking, licence renewals, onboarding, and ad-hoc team support Assisting with marketing and business development activities as requiredThis Legal PA opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm. Requirements Experience in a Practice Assistant or Legal PA role within a law firm Proven ability to support multiple fee earners Experience in energy or contentious construction (essential)Vacancy Highlights Hybrid working Weekly breakfast and sweet treats Competitive salary and benefits Opportunity to join a prestigious US law firmTo be considered for this Legal PA opportunity, please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

To see more Chinese jobs please follow us on WeChat: teamchinapf AND pfteamchina Ref: 23279 The Skills You'll Need: Mandarin, Facilities, office admin, PA/EA, Event Your New Salary: c£40k, depending on experience Office based Perm Start: ASAP Mandarin speaking Office Manager - What You'll be Doing: 1. Office Administration & Facilities Management * Oversee day-to-day office operations to ensure a safe, efficient, and well-organised working environment. * Act as the main point of contact for office facilities, maintenance providers, landlords, and service vendors. * Coordinate office repairs, cleaning, utilities, and general upkeep. * Arrange and manage office insurance policies and liaise with insurers and brokers as required. * Maintain office supplies, equipment inventory, and service contracts. * Support general administrative needs across the business. 2. Personal Assistant Support to Senior Management * Provide PA support to the CEO and ACEO, including diary management, meeting scheduling, and travel arrangements. * Prepare meeting agendas, presentations, and briefing materials as required. * Handle confidential information with a high level of professionalism and discretion. * Support ad-hoc administrative tasks for senior management. 3. Social Events, Staff Welfare & Team Engagement * Organise company social events, team-building activities, and staff celebrations. * Coordinate staff welfare initiatives and contribute to a positive office culture. * Act as a point of contact for employee office-related queries and wellbeing matters. 4. Secretary to the Procurement Committee * Act as Secretary to the Procurement Committee. * Arrange committee meetings, circulate agendas, and coordinate attendance. * Take accurate meeting minutes and track action items. * Maintain procurement records and documentation in line with internal governance requirements. 5. Health & Safety Coordination * Act as the office Health & Safety Coordinator. * Maintain health & safety policies, risk assessments, and incident records. * Coordinate health & safety training, drills, and compliance activities. * Liaise with external advisors or regulators where required. Mandarin speaking Office Manager - The Skills You'll Need to Succeed: Essential * Proven experience in an Office Manager, Executive Assistant, or senior administrative role. * Strong organisational and multitasking skills. * Excellent communication and interpersonal skills. * High level of attention to detail and confidentiality. * Ability to work independently and proactively. Desirable * Experience supporting senior executives. * Familiarity with procurement processes or committee administration. * Knowledge of health & safety requirements in an office environment. * Event planning or staff engagement experience. Please view all our Team China jobs at people-first-recruitment Please follow us on Linkedin: people-first-team-china We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website

Job Title: PA to the CEO (Part-Time) Working Pattern: 16-24 hours per week (occasional additional hours and/or flexibility required) Location: Hybrid (Remote/London office and occasional travel with the CEO) Reporting to: CEO Main Purpose of the role: The Personal Assistant to the CEO plays a pivotal role in ensuring the seamless operation of the CEO’s office. The position oversees complex diary and inbox management, coordinates communications, and provides high‑level support across strategic and operational projects. Acting as a trusted liaison between the CEO and internal and external stakeholders, the PA safeguards priorities, streamlines workflows, and enables the CEO to focus on organisational leadership and long‑term objectives. The role also includes responsibility for planning and managing trips, visits and high‑profile events involving the CEO, ensuring all engagements are delivered to the highest standard. Secretarial and Administrative Support: • Manage the CEO’s diary, • Scheduling appointments, meetings and room bookings, • Preparing reports and presentations, • Maintaining databases and filing systems as needed, • Proof reading reports Communication: • Managing emails and correspondence independently in a highly professional manner, • Ensure smooth communication between the CEO and internal/external contacts, • Confident dealing with board members, shareholders and high-profile contacts Travel and Events Management: • Book and arrange domestic and international transport and accommodation for the CEO (and occasionally other senior employees when required), • Coordinate all high‑profile events, trips and visits involving the CEO, ensuring seamless end‑to‑end planning, • Prepare detailed itineraries, briefing packs and schedules tailored to the CEO’s priorities and commitments, • Manage logistics including travel, accommodation and venue arrangements, • Liaise with senior leaders, external partners and VIP stakeholders to ensure alignment and smooth execution, • Provide on‑site support during key events and visits when necessary, acting as the CEO’s primary point of coordination, • Anticipate potential issues, implement contingency plans and maintain discretion at all times, • Ensure clear, timely communication with all internal and external parties involved Meeting Support: • Minute meetings (SLT, Management Team, Staff meetings etc.), preparing agendas, collating reports or documents as required and ensuring efficient meeting logistics, • Distribution and follow up of agendas, minutes and reports to/from relevant contacts, • Plan and organise meetings and events for SLT and Management Team, • Assist as needed with the organisation of internal and external events and conferences, including planning, logistics, and follow-up, including liaising with relevant staff Research and Information: • Conduct research on behalf of the CEO, • Compile information and prepare briefing papers Project Support: • Assist with project coordination and management as required, • Co-ordinating high-profile events Personal Errands: • Assist with personal errands and tasks when required, • Co-ordinate and manage gifts as required General: Uphold organisational standards and represent the CEO’s office with professionalism and confidentiality Respond in person, by telephone or email to staff, students, visitors in a professional and customer focused manner Provide general administrative assistance as needed Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students and visitors Comply with all relevant School policies and procedures including Health and Safety and Child Protection This position requires a Disclosure and Barring Service (DBS) check, which will reveal any unspent convictions. A criminal record may not necessarily be a bar to employment, as any decision will be treated on its merits and individual circumstances subject to Leiths’ overriding obligation to protect the students in its charge and the safety of Leiths’ staff. All staff have a responsibility and duty of care to safeguard and promote the welfare of pupils. Staff must be aware of the systems within Leiths which support safeguarding and must act in accordance with the School’s Safeguarding & Child Protection policy and Code of Conduct. Staff will receive appropriate child protection training which is regularly updated. At Leiths Education, we are committed to ensuring that applicants and employees from all sections of the community are treated equally and not discriminated against on the grounds of gender, race, nationality, marital or civil partnership status, religion or belief, sexual orientation, disability or age. We endeavour to uphold these values for all who are associated with the organisation, starting at the recruitment process. Person Specification: Essential Minimum 3 years’ proven experience in a senior PA or Executive Assistant role Experience of managing a busy diary and inbox Previous experience of taking minutes and preparing meeting documentation Experience organising, coordinating and running events Excellent written and spoken communication skills High level of discretion and ability to handle confidential information Strong organisational skills and ability to prioritise under pressure Fast and accurate typing skills Confident in Microsoft Office (Outlook, Word, Excel, PowerPoint) Ability to identify and resolve issues proactively and efficiently. Ability to adjust to changing priorities and work in a fast-paced environment GCSEs (or equivalent) including English and Maths Desirable Experience within an education or hospitality environment Experience managing or supervising front-of-house or reception teams Experience liaising with senior internal and external stakeholders Familiarity with CRM or booking systems Understanding of the food and wine or culinary education sector Shorthand or note-taking training Experience with cloud-based platforms (e.g. Office 365, Teams) Qualification from a business or secretarial college (e.g. Pitman, Quest, or equivalent) NVQ or Diploma in Business Administration or similar

Industry: Global Investment Management / Financial Services Location: Office-based (5 days per week) Hours: 9:00am - 6:00pm Morgan McKinley is partnering with a leading global investment management firm to recruit an experienced Admin Assistant on a temp-to-perm basis. This is an excellent opportunity to join a high-performing, professional office environment with strong scope for progression. The Role This is a varied and hands-on position, ideal for someone who enjoys being at the centre of office operations. Key responsibilities include: Providing full-spectrum administrative support across the business Acting as a central point of contact for general office enquiries PA/TA/EA-style support to senior stakeholders as required Reception cover when needed Coordinating domestic and international travel (visas, transport, accommodation) Supporting facilities management and liaising with external vendors Assisting with internal and external events and social activities Handling general administration including expenses, record-keeping, and office supplies Supporting onboarding and offboarding processes (desk setup, access cards, equipment, welcome packs) Assisting visiting staff with desk allocation and office access Ad-hoc duties to support the smooth running of the office Requirements Must be immediately available or available at short notice Minimum 3 years' experience in a similar administrative or office support role Strong organisational and time management skills High attention to detail with a proactive, problem-solving approach Confident using Microsoft Office and quick to learn new systems Professional, discreet, and reliable with a strong work ethic Degree-educated or educated to a high standard, or with equivalent relevant experience Education and/or qualifications should be clearly detailed on the CV; certificates may be requested What's on Offer Temp-to-perm opportunity Fully office-based role (5 days per week) Exposure to a fast-paced, global financial services environment Clear opportunity for development and progression within the admin function

The Firm Our client, an award-winning and highly regarded international law firm, is seeking a professional Executive Assistant to join their Baker Street office on a 14-month fixed term contract. The Opportunity The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to Partners. Duties to include: Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation Take ownership of billing, compliance, WIP, and unpaid bills Build strong relationships with partners through regular catch-ups, understanding their clients and priorities Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferencesThis Executive Assistant position is a full time, 14-month fixed term contract role, working Monday - Friday, 9:30am -5:30pm Requirements At least 4 years previous Legal PA / Executive Assistant experience within a law firm Experience supporting either Commercial Real Estate Partners within a law firm (essential)Vacancy highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package (health insurance, private medical care, season ticket loan and more)To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

TEMPORARY REQUIREMENT for a Team Assistant / PA, for a 1 - 2 month period. Assisting a well-established corporate office in Canary Wharf. This is a fully office based role, working Monday to Friday 8:00am/9:00am - 5:00pm, with an hourly pay of £18+. Applicants MUST have PA/Office Management experience, be well organised and well-presented. Provide administration support to a team Book meeting rooms Diary management for the team Assist the CEO's Executive Assistant with personal and work related tasks for the CEO Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative dutiesBenefits: £18+ per hour 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work schemeExperience: Team Assistant, Secretary, PA experience is desirable Well presented, punctual, and excellent communication skills Previous office administration experience is essential Excellent communication skills PC literate Please bear in mind that you may not hear from us straight away. Due to the high level of applications, we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website

In a Nutshell We have a great opportunity for a Personal Assistant to the CFO to join our team within Vistry Services, at our Devonshire Square office in London. As our Personal Assistant to the CFO, you will offer full diary, administrative and organisational support, together with office management duties of the London Devonshire Square office. The position will also support the Group Investor Relations director in the coordination of investor meetings and other IR activity and provide occasional administrative support to the Group Finance and Tax teams. This role would suit an individual that already has experience as a PA / Executive Assistant and is looking for a new challenge in a high-profile position. We value in-person collaboration and team culture, but we're also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated. This is a Fixed Term Contract for 9 months. Let's cut to the chase, what's in it for you… Competitive basic salary and annual bonus Salary sacrifice car scheme available to all employees Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service 2 Volunteering days per annum Private medical insurance, with employee paid cover Enhanced maternity, paternity and adoption leave Competitive pension scheme through salary sacrifice Life assurance at 4 x your annual salary Share save and share incentive schemes Employee rewards portal with many more benefits… In return, what we would like from you… Behave in line with our company values - Integrity, Caring and Quality Previous experience operating as PA to Director, Managing Director, Executive or Senior Management Diary Management for Senior Management Previous experience of full administration support Meeting bookings and minute taking Managing multiple inboxes Excellent command of written English Excellent Administration skills Excellent knowledge and use of systems including of Microsoft Office, PowerPoint, Word and Outlook Ability to use discretion, tact and integrity throughout their approach to work Proactive and forward-thinking to anticipate preparatory actions required Excellent communication skills Organised with the ability to manage multiple tasks to tight deadlines Attention to detail Curiosity and appetite for learning and change Good relationship building, in particular with finance team, London office team and internal PA network and regular external contacts Excellent stakeholder management skills More about the Personal Assistant to CFO role… Successfully co-ordinate and be responsible for the CFO's time: proactively managing diary requirements, scheduling appointments, meeting agendas, board report collation and staff updates etc. Close liaison with PAs of other executives for diary planning and coordination. Full Administrative support; filtering, prioritising, re-routing and responding to queries in a timely and professional manner, both verbally and in writing. Organise a wide range of meetings and events at internal/external venues, liaising with internal / external contacts as appropriate. Ensuring all deadlines are met for key corporate activities. Awareness of key stakeholders and prioritization of meetings. Undertake a wide variety of administrative duties such as expense claims, mileage submissions, travel itineraries, accommodation & flight bookings, and events coordination etc. Respond to and resolve a wide range of queries from internal and external stakeholders. Support in compiling professional standard presentation materials and documents in Microsoft Office, PowerPoint. Finally, let's tell you a bit more about us… We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry. #LI-WS1

Our client has an exciting opportunity for a PA to the Head of School, to be responsible for the full administrative processes within a school. MAIN RESPONSIBILITIES OF THE ROLE • To act as a Personal Assistant to the Head Teacher assisting the Senior Leadership Team in the administration of the school, • Full Administration including reports and managing data across the school, agendas, arranging events and meetings, • Managing the academic timetable, electronic diary, written communication, • Taking minutes, • Organise meeting agendas, venues and refreshments for internal meetings, coordinate attendance and circulate papers REQUIREMENTS • Excellent communication skills and high standard of literacy and numeracy skills, • Highly organised with attention to detail, • Good IT Skills, Fast and accurate typing, • A ‘can do’ attitude and a good sense of humour., • Enjoy working as part of a team and using time management skills to good effect Successful candidate will be required to undertake an enhanced DBS. The hours may possibly be slightly reduced out of term time

This is an exciting opportunity for an experienced PA to CEO to support a senior leader within healthcare industry. The role is based in Hammersmith and requires exceptional organisational skills and attention to detail to ensure the smooth running of the CEO's office. The candidate would ideally speak Spanish but this is not mandatory. Client Details This organisation operates within the health sector and is recognised for its important work within the community. As a medium yet international organisation, they are focused on delivering impactful services and are seeking a dedicated professional to join their team in London. Description Provide comprehensive administrative support to the CEO, including diary and email management. Coordinate meetings & prepare agendas. Act as the main point of contact for the CEO, managing communication and correspondence effectively. Assist in the preparation of reports, presentations, and documents. Manage travel arrangements and itineraries for the CEO. Ensure the smooth operation of the CEO's office by handling administrative tasks efficiently. Work closely with other departments to ensure alignment on key projects. Maintain discretion and confidentiality regarding sensitive information. Office Management duties. Liaising with suppliers and dealing with office ordering and equipment.Profile A successful PA to CEO should have: Proven experience in an executive assistant role supporting leadership. Strong organisational and time-management skills. Solid attention to detail. Excellent verbal and written communication abilities. Proficiency in Microsoft Office and other relevant software. The ability to prioritise tasks effectively in a fast-paced environment. A proactive approach to problem-solving and attention to detail. Fluency in Spanish is a real advantage.Job Offer Competitive salary ranging from £40,000 to £45,000 per annum. A permanent role within a respected international organisation. Opportunity to work in the heart of London. Be part of a team committed to making a difference in the community.If you are a highly organised professional looking to contribute to the health sector, apply now to become the PA to CEO in this impactful role

Headteacher's PA / HR Assistant Location: Twickenham Contract: Full-time, Temp-to-Perm Start Date: ASAP Veritas Education is seeking an experienced Head's PA/HR Assistant to join a thriving school and support the Headteacher and HR function. This is an excellent opportunity for a proactive, organised, and discreet individual looking for a long‑term role with potential to become permanent for the right candidate. Key Responsibilities Provide high-level PA support to the Headteacher, including diary management, correspondence, and meeting coordination Support the HR team with recruitment, onboarding, compliance checks, and maintaining staff records Handle confidential information with professionalism and discretion Liaise with staff, parents, and external stakeholders on behalf of school leadership Assist with general administrative duties as requiredRequirements Previous experience in HR or a relevant background is essential Strong organisational and multitasking skills Excellent communication and interpersonal abilities Attention to detail and ability to work in a fast-paced school environment Immediate availability (ASAP start)How to Apply If you meet the criteria and are ready to start immediately, please send your CV to Gemma at Veritas Education or contact us for more information. APPLICATION REQUIREMENTS FOR VERITAS EDUCATION All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained You must have legal right to work in the UK You must be willing to attend a registration interviewVeritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these. Disclaimer 'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community

Business Support Administrator Location: Harrow (Hybrid – up to 3 days from home) Salary: £25,000 – £28,000 per annum Type: Permanent, Full-time Play a key role behind the scenes in a progressive, award-winning company! This is a brilliant opportunity for a capable and organised administrator to join a growing firm that truly values its people. Based in Harrow with hybrid working (up to 3 days at home), this position offers a fantastic blend of operational, HR, facilities, and project support responsibilities — ideal for someone who thrives in a varied and fast-paced environment. Working as part of a friendly and collaborative Business Operations team, you'll be supporting the wider business including senior leaders and service delivery colleagues. Every day is different, and there’s a strong culture of flexibility, development and involvement. Key responsibilities: * Supporting the Business Operations Manager with day-to-day tasks across admin, HR, IT, office support and finance * Taking meeting minutes, preparing agendas, updating trackers and shared task systems * Managing internal inboxes and correspondence * Assisting with staff onboarding, inductions and workspace setup * Helping with HR admin, employee benefits and record-keeping * Liaising with outsourced IT providers and logging issues * Banking cheques and processing small payments such as supplier invoices and team vouchers * Supporting quarterly staff and client feedback surveys * Assisting with company events, social activities and team communications * Helping maintain office health & safety (first aid training provided) About you: * Strong administrative skills with a high level of accuracy and attention to detail * Previous experience in a varied admin role (e.g. office, HR, operations, or PA-style support) * Friendly and confident communication style – written and verbal * Comfortable juggling multiple priorities and deadlines * A team player who takes pride in being helpful, proactive and discreet * IT-savvy, particularly with MS Office (Word, Excel, Outlook) Why join? * £25,000 – £28,000 salary (depending on experience) * Hybrid working (up to 3 days from home) * Private healthcare and wellbeing perks * Flexible start/finish times * Extra Christmas closure on top of annual leave * A positive, welcoming culture with long-term growth opportunities What You Need to Do Now: If this sounds like the role for you, don’t wait - apply today with your up-to-date CV! If it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog. Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful. A little more about us: We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles. All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert. We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003. We take your privacy seriously. Please see our website for our full Data Privacy Notice. Keywords may include: Business Administrator, Operations Assistant, Office Coordinator, HR Administrator, Facilities Support, Executive Assistant, Harrow, North West London, Hybrid Admin Jobs

Personal Assistant to Managing Director & Senior Leadership Team We are recruiting an experienced Personal Assistant / Executive Assistant to provide high-level support to a Managing Director and wider Senior Leadership Team (SLT) within a complex, fast-paced organisation. This is a trusted, senior PA role requiring exceptional diary management, travel coordination, and the confidence to work closely with executive stakeholders while handling sensitive and confidential information. Key Responsibilities: • Full PA support to the Managing Director, plus administrative support to the SLT, • Complex diary and calendar management across multiple stakeholders, • Booking and managing UK and international travel, itineraries and logistics, • Inbox management, drafting correspondence and preparing documents, • Coordinating meetings, producing agendas, recording actions and follow-ups, • Preparing presentations and reports using Microsoft Word, Excel and PowerPoint, • Acting as a key point of contact for senior internal and external stakeholders, • Managing confidential information with absolute discretion Skills & Experience: • Proven experience as a Personal Assistant or Executive Assistant supporting MD / CEO / SLT, • Strong organisational skills with excellent attention to detail, • Confident managing multiple priorities and deadlines, • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Teams), • Professional communication skills, written and verbal, • Comfortable working autonomously in a senior, professional environment This role suits a senior PA / EA who enjoys responsibility, visibility and being at the centre of leadership operations. Apply now for immediate consideration

PA to the Headteacher Location: Southwark, London School Type: Primary School Contract: Contract role Salary: Negotiable (dependent on experience) About the Role We are seeking an experienced, highly organised and proactive Personal Assistant to the Headteacher to join our friendly and supportive primary school in Southwark. This is a key role at the heart of the school, providing high-level administrative and organisational support to the Headteacher and senior leadership team. The successful candidate will be discreet, professional, and able to manage a busy workload with confidence and efficiency. Key Responsibilities Provide full PA support to the Headteacher, including diary management, correspondence, and meeting coordination Act as a first point of contact for internal and external stakeholders Prepare reports, letters, agendas, and minutes to a high standard Manage confidential and sensitive information with discretion Support the smooth day-to-day running of the Headteacher's office Assist with administrative tasks related to governors' meetings and senior leadership activities Liaise effectively with staff, parents, governors, and external agencies About You Previous experience in a PA or senior administrative role (school experience desirable but not essential) Excellent organisational, communication, and time-management skills Strong IT skills, including Microsoft Office Ability to work independently and prioritise competing demands Professional, approachable, and highly reliable Understanding of confidentiality and safeguarding in an education setting Why Join Us A welcoming and inclusive primary school community A pivotal role supporting school leadership Competitive, negotiable salary Opportunity to make a real impact in a school environment

Spencer Clarke Group are seeking a Personal Assistant for a Local Authority Client in Central London. In this role, you will provide high-level PA support to two directors, managing diaries, correspondence, and meetings, while working collaboratively within a fast-paced team. Duties: Manage diaries, meetings, and correspondence for two directors. Prepare reports, briefings, and presentations. Coordinate travel and expense arrangements. Act as a first point of contact for internal and external stakeholders. Qualifications and Experience: The successful candidate will have the following skills / experience: Previous PA or administrative support experience for senior staff. Strong organisational and time-management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office and other digital tools. What's on offer: Salary: £26ph Contract type: 3-6 months minimum, with a high likelihood of extension Hours: Monday to Friday, 36 hours per week How to apply: Once your CV is received, if you are successful, you will be contacted. Due to the extremely high number of applications, it may not be possible to contact every applicant. As such, if you are not contacted, please assume you have not been successful on this occasion. For any further questions, please contact Taylor Kirkham on (phone number removed).INDSCGTK

The Firm Our client, an award-winning and highly regarded international law firm, is seeking a professional Executive Assistant to join their Baker Street office. The Opportunity The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to Partners within their busy Real Estate team. Duties to include: Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation Take ownership of billing, compliance, WIP, and unpaid bills Build strong relationships with partners through regular catch-ups, understanding their clients and priorities Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferencesThis Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm Requirements At least 4 years previous Legal PA / Executive Assistant experience within a law firm Experience supporting Partners within a Real Estate team within a law firm (essential)Vacancy highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package (health insurance, private medical care, season ticket loan and more)To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

PA to Head / School Office Secretary - Independent School | London Islington, London Full-time Permanent (ASAP) Salary: £30-35k based on experience A warm and well-established independent Pre-Prep School is seeking a highly organised and professional PA to Head / School Office Secretary to play a key role in the smooth day-to-day running of the school. This is a varied and responsible position, providing high-level administrative and organisational support to the Head and senior leadership team, while acting as a central point of contact for staff, parents and the wider school community. Key Responsibilities Providing confidential PA and administrative support to the Head and senior staff Acting as an ambassador and first point of contact for the school Supporting the coordination of school operations, events and communications Maintaining records, systems and school documentation Assisting with planning, resources and general office management Liaising with staff, parents and external stakeholders in a professional and welcoming manner Supporting the smooth running of the school office and daily routines Ensuring a well-organised, efficient and professional front-of-house environment The Ideal Candidate Will Have Previous experience in a PA, Executive Assistant or senior administrative role Experience working within a school or educational setting (highly desirable) Excellent organisational skills and the ability to manage multiple priorities Strong written and verbal communication skills A warm, professional and discreet manner Confidence working with a wide range of stakeholders, including parents and senior leaders Strong IT and administrative skills Personal Qualities Proactive, positive and self-motivated Professional presentation and approach A team player with a calm and flexible attitude Committed to supporting a nurturing and high-achieving school environment To apply, please send your CV or contact Kathryn at Connaught Education for more information. Connaught Education - The Independent School Specialist Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures

PA to Equity Partners - 12 Maternity Cover Salary: up to £45,000 Based in Old Street Hours - 9 am to 6 pm / Hybrid - 4 days in the office, 1 day working from home A construction consultancy company is looking for an PA to join their office in Old Street. You will play a key role in assisting the Equity Partners with PA and administrative tasks, assistant with standard bids, diary management to ensure maximum efficiency with their time management, client meetings, travel arranging, appointment scheduling, preparing reports and PowerPoint presentations. This is a great opportunity for an experienced PA who has worked in a fast-paced environment. This will be a 12-month contract to cover maternity. Key Responsibilities for the PA role: Proactively manage Equity Partners' diaries, scheduling meetings and appointments while anticipating conflicts Coordinate travel and attendance for major industry events Organise business hospitality events, managing guest lists, venues, catering, and transport Prepare, draft, and edit documents, reports, presentations, and correspondence Plan Senior Management awaydays and support Partners with client events Process Partner expenses and maintain accurate records Assist with bid preparation, fee proposals, and tender responses Complete client questionnaires and maintain employee CV databases Administer CRM systems and track appointment documentation Log event attendance and coordinate client feedback sessions Provide reception cover Manage meeting room preparations and maintain professional office presentation Support the Office Manager with daily operations and deliveriesExperience required: PA / Executive Assistant / Team Assistant experience in a corporate or professional environment Event, meeting and travel coordination Advanced Microsoft Office and document production skills Confident meeting and AV support Strong organisation, diary management and communication skills Flexible approach and enjoy working in a fast-paced office environmentBenefits include: 30 days annual leave, plus bank holiday - closed at Christmas Cycle to work scheme Employer contribution pension 5% Private medical insurance Life assurance Regular social events Hybrid - 4 days in the office, 1 day working from home.Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

PA / Team Assistant - 12 Maternity Cover Salary: up to £45,000 Based in Old Street Hours - 9 am to 6 pm / Hybrid - 4 days in the office, 1 day working from home A construction consultancy company is looking for an PA / Team Assistant to join their office in Old Street. You will play a key role in assisting the Equity Partners with PA and administrative tasks, assistant with standard bids, diary management to ensure maximum efficiency with their time management, client meetings, travel arranging, appointment scheduling, preparing reports and PowerPoint presentations. This is a great opportunity for an experienced PA/ Team Assistant who has worked in a fast-paced environment. This will be a 12-month contract to cover maternity. Key Responsibilities Partner Support & Diary Management Proactively manage Equity Partners' diaries, scheduling meetings and appointments while anticipating conflicts Coordinate travel and attendance for major industry events Organise business hospitality events, managing guest lists, venues, catering, and transport Prepare, draft, and edit documents, reports, presentations, and correspondence Plan Senior Management awaydays and support Partners with client events Process Partner expenses and maintain accurate recordsMarketing & Business Development Assist with bid preparation, fee proposals, and tender responses Complete client questionnaires and maintain employee CV databases Administer CRM systems and track appointment documentation Log event attendance and coordinate client feedback sessionsReception & Office Support Provide reception coverage including answering calls and greeting visitors Schedule performance reviews, probation meetings, and recruitment interviews Manage meeting room preparations and maintain professional office presentation Support the Office Manager with daily operations and deliveriesExperience required: PA / Executive Assistant / Team Assistant experience in a corporate or professional environment Event, meeting and travel coordination Advanced Microsoft Office and document production skills Confident meeting and AV support Strong organisation, diary management and communication skills Flexible approach and enjoy working in a fast-paced office environmentBenefits include: 30 days annual leave, plus bank holiday - closed at Christmas Cycle to work scheme Employer contribution pension 5% Private medical insurance Life assurance Regular social events Hybrid - 4 days in the office, 1 day working from home.Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK