Administrative assistant pa jobs in United Kingdom

PA/Office + Finance Admin | Ongoing Temporary Role | Energy Sector | Central London • Start in early Jan!, • Multinational company!, • Handling diary and travel management (both international and domestic)., • Handling office management tasks, including stocking of office supplies, liaising with suppliers., • Assisting with finance-related support tasks, including invoice processing., • Proven experience in administrative roles (PA, Office Manager, Senior Admin), • Proven experience working on finance or accounting-focused support duties., • Strong stakeholder management skills coupled with excellent communication and organisational skills.

We’re looking for a highly organised and ambitious ExecutiveAssistant & ProjectCoordinator to join the PTO. Executive & Administrative Support. Executive Assistant, PA, or project coordination role, ideally supporting senior leadership.

PA / Administrative & Sales Support Assistant. Sales admin, proposals and customer interaction.

We are seeking a highly motivated and driven, degree educated Team Assistant/PA with a genuine interested in the alternative investment sector, to join a leading asset management firm with offices across the globe. In this role you will support the Chief Investment Officer as the Executive Team Assistant, with wider investment administration support to senior leadership, and the wider office. This role is best suited to someone with a genuine interest in the industry, who would like a varied role with scope to get involved in time. If you want to continue to develop your career within the investment sector as part of an ambitious and focused team, please read on! Working in a highly demanding and fast-paced environment, this is a critical role that supports the Chief Investment Officer with calendar and travel management and implementation of administrative solutions across the team. You must be dynamic and confident in your ability to work proactively, exercise a high level of common sense, and be able to comfortably manage stakeholder relationships to ensure the successful execution of various operational initiatives, including projects, and marketing initiatives. • Provide diary, calendar, and meeting management for the CIO., • Make travel arrangements (domestic & international), including flight reservations, hotel accommodations, car service, etc for the CIO and team on a need basis., • Organise meetings with internal and external stakeholders, including pre-meeting preparation, presentations and providing follow-up support., • Working closely with the Finance and HR leads on ad hoc projects, including onboarding new starters, H&S and offsite planning., • Liaise with the international offices to ensure synchronisation of process and procedure., • Continuously identify opportunities for enhancing service/product delivery and client service quality., • Maintain a positive and enthusiastic attitude towards contributing ideas and continuous operational improvement for the CIO and London office. Experience required for this role: • Degree educated with PA or Team Assistant experience gained in a corporate environment, ideally in investment sector., • 1-4 years' experience as a Team Assistant/PA, • Highly organised, with a high level of technical literacy and comprehension., • A self-starter with a natural curiosity and interest in contributing to overall company success., • Able to manage conflicting priorities and work in a fast-changing and fluid environment., • Exceptional verbal and written communication, with the ability to liaise with all levels with confidence and professionalism., • Someone who is a team player, with great energy and focused on driving the efficiency of the team and maintains a positive attitude towards their work.

Personal Assistant - City-Based Consultancy Firm, 5 days office, super social, circa£60k + bonus! We are seeking an exceptional Personal Assistant to support two Executives within a fast-growing consultancy firm located in the heart of the City. This is a full-time, office-based role within a high-performing, collaborative environment offering excellent benefits and a vibrant workplace culture. As a key organisational anchor for the business, you will ensure the seamless running of both executive support and day-to-day office operations. This is a role for someone who thrives in a dynamic setting, excels at anticipating needs, and enjoys contributing to a positive and professional atmosphere. Executive Support • Provide comprehensive PA support to both Co-Founders, including complex diary and inbox management, travel coordination, and meeting preparation, • Anticipate requirements and proactively manage shifting priorities with efficiency and discretion., • Prepare briefing materials, coordinate meeting logistics, and ensure the leadership team is consistently set up for success., • Act as a trusted liaison between the Founders and internal/external stakeholders., • Drive follow-up actions across key initiatives and support ad-hoc project work, research, and internal communications., • Manage expenses, approvals, documentation, and general administrative duties. Office Management • Oversee the smooth running of the office, ensuring all equipment, supplies, and workspace facilities are maintained to a high standard., • Support the planning and delivery of company events, team socials, and leadership off-sites., • Assist with operational processes and contribute to improving systems and ways of working across the firm. About You • Previous experience supporting senior leaders or founders within a fast-paced, high-growth or professional services environment., • Highly organised, composed under pressure, and adept at managing multiple tasks simultaneously., • A proactive problem-solver with a continuous improvement mindset., • Strong communicator who builds trust quickly and handles confidential information with absolute professionalism., • Tech-savvy, collaborative, positive, and known for delivering work of a consistently high standard at pace.

We are recruiting on behalf of our client, a leading luxury streetwear brand, for an experienced Personal Assistant to provide high-level support to their Managing Director. This role also involves assisting the wider senior management team with ad hoc administrative tasks, making it ideal for a proactive and organised PA who thrives in a dynamic environment. Key Responsibilities: • Manage the Managing Director’s diary, including scheduling meetings, appointments, and all global travel., • Co-ordinate internal and external communications on behalf of the MD., • Prepare materials for meetings, presentations, and reports., • Support the wider senior management team with ad hoc administrative duties such as document management, expense reporting, and general office co-ordination., • Prioritise and manage competing demands to ensure smooth operations for the MD and team., • Act as a professional liaison with clients, stakeholders, and colleagues.\ Requirements: • Proven experience as a Personal Assistant, supporting senior executives within luxury retail or consumer services., • Exceptional organisational and time-management skills with the ability to multitask effectively., • Strong written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Professional, proactive, adaptable, and detail-oriented., • Previous experience in luxury retail or supporting in a premium retail brand environment is highly desirable. All candidates must hold a right to work in the UK as sponsorship visas will not be provided.

Team Coordinator / 6-month contract position / London, Hybrid / Up to £240 per day (Umbrella rate) Overview: My client, a globally recognised organisation are currently looking for a Team Coordinator to join their Team in their technology team. The role will require an organised, personable and detail orientated individual who is looking to expand on their personal assistant experience. Role & Responsibilities: • Providing administrative support and technical expertise to senior leaders, • Strong communication skills, • Comfortable putting presentations together, • Minute taking, diary management and travel arrangements, • Formatting documents and templates, • Dealing with invoices and expenses, • Booking meeting rooms Essential Skills & Experience: • 3+ years’ experience working within a similar PA/EA/Team Assistant role, • Happy working at pace in a busy environment, • Experience supporting technology teams and CIO would be advantageous, • Confident in making decisions, • Confident working on a variety of technology such as SharePoint, MS Teams, and Zoom and accounting software Package: • Up to £240 per day (Umbrella rate), • Hybrid working, • Free lunch on site everyday, • On site gym, • Beautiful offices in Central London Team Coordinator / 6-month contract position / London, Hybrid / Up to £240 per day (Umbrella rate)

About us 10 Month FTC (Mat Cover) Personal Assistant Competitive Salary + Benefits Are you looking to develop your career within a nurturing environment where you can flourish? Do you want to join an award-winning firm that strives for excellence and success for our clients, our people and our business? Blick Rothenberg Blick Rothenberg are a leading tax, accountancy and business advisory firm founded on personal integrity and technical expertise. Our teams work seamlessly to provide advice throughout the life cycle of our clients. Our partner-led approach ensures that our clients receive an excellent service from a team of high-quality people who combine technical expertise with personal integrity. Our ethos is reflected in the way that we work with our clients, taking the time to understand their business and invest in the relationship to ensure that we can provide the best advice possible. We want success for our people, our clients and for our business. In order to help preserve this winning formula, to bring it to life with our new joiners and to explain it to our clients, we have articulated our approach through the values of Collaboration, Authenticity Respect and being Dynamic. You can read more about our values here. Blick Rothenberg is committed to improving the diversity of its workforce across all levels by building a culture that’s genuinely inclusive, a culture where everyone can fulfil their potential and can be themselves. We seek to attract smart talented people from the widest talent pool as well as those that reflect the diversity of the communities we live and work in. BR supports flexible working (BRighter working) which aims to allow you to balance your life with the needs of colleagues and the high expectations of our clients. What we offer We offer a nurturing and collaborative working culture that is caring and protecting of our people, within an environment where they can learn and flourish. In addition to a competitive remuneration package, we offer a range of flexible benefits and flexible hours of work. We have clearly defined career pathways which empower you to manage your own development. We have a number of colleague-led collaborative working groups which help shape our strategy. The role As a Personal Assistant (PA), you will be key to ensuring the professional effectiveness of the senior leaders you work with. Your main responsibilities will include: • Organising and preparing meetings including liaising with attendees, room/venue booking, catering, related diary management, note taking, preparing minutes and, • managing actions arising from meetings., • Proactively prompting both those you support and their wider team about upcoming, • meetings and pre-empting and arranging needs for meetings – e.g. travel itineraries,, • attendee lists, reports, files, pre-meets, pre-reading etc., • For those assigned to named Partners, providing full diary management, being, • always aware of partner movements and being proactive to ensure smooth planning., • Organising complex travel arrangements (both domestic and international)., • Monitoring and managing partner emails and other communications, preparing and, • sending responses as appropriate. Delegating inbound work as required in Partners, • absence., • Proactively assisting Partners and their teams with administrative tasks, e.g., billing, • reviews, client engagement procedures, timesheets and expenses by ensuring these are completed by the Business Administrator team., • Generating reports (e.g., work in progress) and producing fee notes etc. from, • company’s systems., • Managing ad hoc projects, • Audio and copy typing of correspondence such as emails, short letters, standard, • letters and/or complex/lengthy reports and proposals using the company’s templates, • and corporate style., • Producing PowerPoint presentations following corporate styles., • Cover reception on rota and ad-hoc basis, welcoming external visitors professionally Essential Skills • We also require someone who can act with confidentiality and discretion, has strong attention to detail, can prioritise themselves and others effectively and can delegate, role model and coach less experienced members of the team A note from the Hiring Manager ""You will be joining a forward-thinking, progressive team with a supportive and friendly atmosphere. The role provides an exciting opportunity for an enthusiastic and keen to learn person to become involved in a diverse and interesting Business Support role. Excellent on-the-job training will be provided, together with the opportunity to advance your career within a dynamic business."" Azets Blick Rothenberg are a part of Azets, an award-winning firm of Accountants and Business Advisors operating across the UK, Nordics and the USA. Azets are a family of over 6,500 employees and have seen dramatic growth in recent years which has made us the 9th largest accountancy firm in the UK. This allows Blick Rothenberg to continue to deliver the high quality, partner-led service, but with greater resource that being part of a larger business provides. What's in it for you? Coming up with a strict set of rules that work for every team and individual in a business as diverse as ours isn’t possible. Instead, we have BRighter Working, a framework to find ways of working that give us individually and collectively a great experience, while continuing to provide the highest quality service to our clients when and where they need us. This is inclusive of: • Hybrid working– where teams are working together in multiple locations i.e. a BR office, a client site, their home or somewhere else, • Synchronous/Asynchronous working– using the office or technology to work together at the same time / using technology and different ways of working to work at different times to colleagues., • Smarter working– finding simpler, more efficient ways of delivering services to clients and working together as a BR team. These can be tech-enabled but may also be simple changes to our processes, • Flexible working– a temporary or permanent change to someone’s terms and conditions which fixes a working pattern different to the standard contract Our Benefits at a Glance • Pension - Looking after your future self when it’s time to step back and relax., • 25 days annual leave + bank holidays- time to focus on you, • Financial security: Life assurance, free mortgage advice, financial coaching, • Health & wellbeing: Private medical insurance (eligibility applies), 24/7 GP access, mental health support, eye care, flu vaccinations, • Lifestyle perks: Employee discount platform, holiday trading, cycle-to-work scheme, home & tech purchase scheme, electric vehicle leasing, season ticket loan, • Additional cover options: Critical illness cover, travel insurance, dental insurance, health assessments, • Giving back: Charitable donations via payroll

Love Luxury is a fast-growing brand renowned for the resale of authentic, high-end designer handbags, jewellery, and timepieces. We cater to an elite clientele that values trust, discretion, and excellence. For over 15 years, Adam and Emily Abraham have built an extensive network of loyal clients who share a deep passion for luxury. As we continue to expand, we’re seeking passionate, driven, and ambitious individuals to join us on our mission - to build lasting trust in luxury by connecting people with authentic pieces, exceptional service, and timeless elegance. The Executive Assistant will act as a key support to the Leadership Team, ensuring seamless coordination across business, client, and operational priorities. This role requires precision, discretion, and the ability to navigate a fast-paced, ever-changing environment. You will manage schedules, communications, and workflow while representing Love Luxury with the highest level of professionalism. This is a role for someone proactive, detail-focused, and able to stay several steps ahead. Key Responsibilities Executive Support • Manage and optimise executive calendars, appointments, and internal/external meetings., • Coordinate travel arrangements, itineraries, and schedules., • Prioritise tasks, flag urgent matters, and ensure the leadership team stays organised and informed., • Work on multiple business projects, which will require multitasking, and working to deadlines. Communication & Relationship Management • Act as the first point of contact for executives - filtering, prioritising and drafting communications with accuracy and discretion., • Liaise professionally with clients, partners, suppliers, and internal team members., • Prepare briefing notes, summaries, and follow-up actions for meetings. Operational Support • Maintain oversight of boutique requirements, schedules, and operational workflows., • Assist with the organisation of internal events, launches, and VIP client appointments when required., • Support, lead and manage project coordination, ensuring deadlines are tracked and met. Administrative Excellence • Handle document management, filing, and digital organisation., • Prepare reports, presentations, and polished documents as needed., • Maintain confidentiality with all company, client, and operational information. Skills & Experience Required • Proven experience as an Executive Assistant, PA, or similar support role (luxury, retail, or high-performance industries preferred)., • Exceptional organisational and multitasking skills., • Strong written and verbal communication abilities., • High level of discretion, professionalism, and emotional intelligence, • Confident using productivity tools (Google Workspace / Microsoft Office)., • Ability to thrive in a fast-paced, dynamic luxury environment., • A polished, well-presented, and calm presence. What We’re Looking For We are seeking someone who is: • Highly reliable and trustworthy with a proactive, anticipatory mindset, • Comfortable taking ownership and managing up, • Detail-driven with a high standard of accuracy, • Energetic, adaptable, and aligned with a luxury service culture At Love Luxury, we are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where every team member is valued, respected, and empowered to thrive — regardless of background, nationality, or identity. Due to the large number of applications, our team endeavours to respond within one week.

Administration Assistant | US Law Firm We are looking for an Administration Assistant to work for one of our top clients - a US law firm based right in the heart of the City of London that really excel in their work and put their people first. We are looking for someone ambitious, passionate and driven and who has a genuine desire about kick starting their career in the legal industry. The role is Monday to Friday, 9:30am-5:30pm, paying a salary up to £29k/£30k depending on experience. Due to the nature of the role you will be required to work 5 days in the office and we are looking for someone who is happy to do this and is excited about the exposure they will gain! This role has come about due to growth so it’s an excellent opportunity for exposure to an international law firm and to come in and make your mark! Duties include but not limited to: • Support the PA and Administration team with daily tasks that arise, • Provide administrative support including sorting presentations, inputting time entries, organising travel etc., • Document storing and filing, both electronic and hard copy, • Data entry tasks, • Other duties as and when required Skills required: • Minimum of 9 months administration experience in a law firm is essential, • Excellent written and verbal communication, • Proficient user of Microsoft Office applications, • IT confident including using printers, copiers and internal databases, • Reliable, flexible and resilient, • Ability to work at a fast pace whilst maintaining efficiency We are looking for a highly driven, self-sufficient and eager individual who is really keen to step up in their career. There is a lot of potential to grow so a great long-term opportunity! If you have the skills required and interested, please apply now with your CV and we'll be in touch. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.

Executive Assistant to Creative Director - Luxury Fashion Studio 70-90k perm (or Ltd monthly) 3 days on site, 2 days WFH, with flex as per business needs You are a seasoned, Executive PA or Personal Producer with experience supporting a Creative Director commercially and personally, with professionalism and discretion. You will consistently interface with key internal stakeholders to constantly re-evaluate daily priorities and last minute changes, a can-do attitude is essential. Calendar Management: business appointments, shoots, meetings, personal appointments and travel Communication: serve as the main point of contact for all correspondence (emails, phone calls, etc.) Travel Coordination: global travel plans, flights, accommodation, transport, visa requirements Project Management: coordinate with Producers and Creative Leads to gather all projects key details and plans Administrative Support: prepare documents, reports, and presentations; manage expense reports and invoices. Client Relations: nurture positive relationships with clients, brands, and other stakeholders; assist in client communications and meetings. Event Planning: organize and coordinate events such as exhibitions and gallery openings Office Management: daily studio operations , including supplies, equipment maintenance, and liaising with 3rd parties Personal Assistance: personal tasks and errands as needed to support the CD's personal and professional life balance. Finance and Legal: interface with banks, accountants and lawyers, filing and documentation Essential: • Seasoned experience as an Executive Assistant in a creative environment (no corporates), • Premium fashion or photographers studio or music studio or for celebrities / HNWi's, • Education: Bachelor's degree or equivalent experience in a relevant field., • Full citizenship or an unlimited work permit for working in the UK Skills • responsiveness: enthusiasm and ability to work very flexibly, outside office / UK hours, • available for emergencies 24/7, • flexibility to travel at short notice, • pro-active attitude to be able to provide options and solutions for a very busy and fluid schedule management., • exceptional organizational and multitasking abilities., • strong communication skills, both written and verbal., • proficiency in Microsoft Office Suite and other relevant software., • discretion and confidentiality in handling sensitive information., • ability to work under pressure and meet tight deadlines. Please send your CV to stating your full name + REF: F1148 in the subject line. Please accept our apologies, but due to predicted high volumes, we will not be able to respond individually. If your application is successful, you will be contacted prior to Friday 9th January. Thank you for your understanding.

We are seeking an organised and proactive individual to join our team as a Client Support Assistant. This role is ideal for someone with a few years of professional experience who is eager to learn, grow, and build their career in a dynamic environment. As a Client Support Assistant, you will work closely with Executive Services to provide essential support across the wider team. You will help manage day-to-day tasks that ensure smooth operations, assist the Senior Vice President cohort with administrative needs, and serve as the key contact and organiser for all events within the Global Real Estate and Construction team. Global Real Estate - GRE Lockton's Real Estate Team is one of the largest and most established Real Estate teams in the London Market, with over 150 dedicated and specialist Associates. Our professionalism, client service and strong team culture drive our continued year-on-year business growth, which we are proud of and grateful to our Associates for enabling. RESPONSIBILITIES Event Admin: • Organise and manager Business Units events, • O2 Membership Management, • Manage attendance and guests for Sporting events, Conferences, Industry Events etc, • Continuous Management of the Events Tracker, • Host the monthly Committee Meetings, • Organise Team Socials throughout the year, • Continuous Management of Ops Budget Tracker Team Admin: • Manage new joiner onboarding, including welcome packs and WFH equipment setup, • Organise insurer surgeries, and greet insurers on their arrival, • Organise induction and training sessions (e.g. ITP sessions), • Maintain team distribution lists, structure charts, and documentation for joiners and leavers, • Process invoices, • Assist with travel bookings (e.g. train tickets)., • Support meeting logistics, including room bookings and refreshments., • Record team absences and sickness., • Arrange gifts for clients, insurers, and internal teams., • Coordinate birthday cards, collections, and workplace announcements., • Manage weekly catering orders, • Maintain team calendars, including bank holidays., • Prepare and distribute the Monthly Round-Up and organise prize draws., • Handle monthly birthday treats and general post., • Liaise with IT for equipment and mobile phone requests., • Assist with scheduling various training sessions and strategy meetings., • Salesforce Management, • Prospect research PA Support: • Organising and coordinating client facing meetings for Senior Vice President team, • Organise quarterly meetings with insurers and prepare a combined pack for each meeting, • Assisting with international trips YOU WILL BE • An excellent communicator with a highly professional manner, • Quick learner, • Highly organised, with the ability to multi-task, co-ordinate and prioritise your workload, • Utilising core systems and technology (including Microsoft software), • Work well within a fast-paced environment, • Keen to understand the nature of the insurance industry and the role that GRE plays within it

Junior Legal PA - Boutique Law Firm - City of London We are working with a highly regarded, international law firm specialising in the sports sector to recruit a Junior Legal PA. This is a fantastic opportunity to join a dynamic team that advises some of the most high-profile clients in the industry. You will provide essential support to the Office Manager and Legal PA, assisting across a wide range of administrative and secretarial tasks. From managing documents and client onboarding to coordinating meetings, travel, and billing support, this role offers variety and the chance to get involved in ad hoc projects such as marketing initiatives and client events! This is an exciting permanent opportunity due to business growth! City of London location, full-time Monday-Friday 09:30-17:30 position, paying a competitive salary up to £35,000! Key Responsibilities • Document and file management, including archiving, • Supporting client onboarding and conflict checks, • Assisting with billing and expenses, • Organising meetings, conferences, and travel arrangements, • Managing databases, post, and switchboard calls, • Overseeing meeting room bookings and catering, • Ordering supplies and supporting day-to-day operations About You • 1 year minimum experience required as a Legal PA or administrative assistant, • Strong organisational skills and attention to detail, • Confident communicator with a positive, proactive attitude, • Ability to prioritise and work under pressure, • Proficient in Microsoft Office, • Interest in the sports sector is desirable, • Flexibility to occasionally work outside standard hours Why Apply? This is an exciting chance to gain hands-on experience in a leading law firm environment, working closely with a supportive team and contributing to high-profile work in the sports industry. We are looking for someone who is available to start immediately and ready to make an impact. If you're interested apply now and we'll be in touch! Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.

We're seeking an experienced Personal Assistant (PA) or Executive Assistant (EA) to provide high-quality administrative and organisational support on a temporary basis. This is an excellent opportunity for a motivated and professional individual who enjoys working in a fast-paced environment and can

We are recruiting on behalf of our client, a leading financial services organisation, for an experienced Personal Assistant to provide high-level support to their Managing Director. This role also involves assisting the wider team with ad hoc administrative tasks, making it ideal for a proactive and organised PA who thrives in a dynamic corporate environment. Key Responsibilities: • Manage the Managing Director’s diary, including scheduling meetings, appointments, and travel., • Co-ordinate internal and external communications on behalf of the MD., • Prepare materials for meetings, presentations, and reports., • Support the wider team with ad hoc administrative duties such as document management, expense reporting, and general office co-ordination., • Prioritise and manage competing demands to ensure smooth operations for the MD and team., • Act as a professional liaison with clients, stakeholders, and colleagues. Requirements: • Proven experience as a Personal Assistant, supporting senior executives within banking or financial services., • Exceptional organisational and time-management skills with the ability to multitask effectively., • Strong written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Professional, proactive, adaptable, and detail-oriented., • Previous experience in financial services or a corporate environment is highly desirable. What’s on Offer: • Hybrid working with regular attendance at the London office., • Competitive salary and benefits., • Opportunity to work closely with senior leadership and gain exposure to strategic business operations., • Collaborative, supportive, and fast-paced working environment. This is an excellent opportunity for a confident and experienced PA who thrives on delivering exceptional support and making a tangible impact.

PART- TIME Executive Assistant / Personal Assistant • Working Pattern: Monday, Tuesday and Thursday, full-time in-office with flexibility required for additional hours, • Salary: Pro rata £60-£70k We are seeking a highly professional and discreet Executive Assistant / Personal Assistant to support a senior executive in a dynamic financial services and advisory environment. This traditional EA/PA role blends both business and personal support responsibilities, ideal for someone who is proactive, organised, and adaptable. Day-to-day of the role: • Executive Support:, • Manage complex diaries and inboxes., • Coordinate meetings, including preparation of agendas, briefing packs, and presentations., • Assist with speech preparation and event logistics., • Liaise with internal teams and external stakeholders., • Coordinate business travel and itineraries., • Personal Assistant Duties:, • Support with personal and family travel arrangements., • Manage appointments such as veterinary visits and kennels., • Oversee administrative matters related to a portfolio of UK and international real estate properties, including insurance coordination and liaison with property management agencies., • Event & External Engagement Support:, • Schedule and manage logistics for attendance at industry events and forums., • Prepare materials and handle follow-up communications related to external board and advisory roles. Required Skills & Qualifications: • Proven experience in a traditional EA/PA role supporting senior executives., • Exceptional organisational and communication skills., • Ability to manage sensitive information with discretion., • Comfortable handling both business and personal tasks., • Flexible and responsive to changing priorities and occasional out-of-hours requirements., • Experience in financial services or a similar professional environment is advantageous. Benefits: • Join a small, collaborative team in a professional office setting., • Work closely with a respected industry leader., • Be part of a values-driven organisation. This is a immediately available role so if you are interested then please apply now!

About Online Filings Our mission is to empower entrepreneurs to realise their dreams, giving them more time to focus on what truly matters. Our platform simplifies all administrative tasks, allowing entrepreneurs and small business owners to manage their business admin effortlessly and without the usual complexities. By harnessing cutting-edge technology and data analytics, coupled with outstanding customer service, we provide a seamless experience that emphasises simplicity, efficiency, and rapid execution. Our goal is to remove obstacles, enabling you to achieve success faster and more effectively. Role Overview As PA to the CEO and Office Administrator, you will be a key point of coordination for the CEO and the registered office service, ensuring smooth day‑to‑day operations, accurate handling of confidential mail, and an efficient office environment. You will combine executive support (calendar, communication, logistics) with hands‑on responsibility for mailroom workflows, invoice management and office administration. Key Responsibilities Executive & Personal Assistance • Manage the CEO’s calendar, meetings and travel, ensuring effective use of time across time zones., • Support inbox and communication management by prioritising messages and following up on agreed actions., • Prepare and maintain documents, presentations and reports required for internal and external meetings., • Organize internal events, offsites, and leadership meetings, including agendas, notes, and action tracking. Mailroom & Document Management • Receive, sort and collate all incoming mail and courier deliveries into bundles for scanning or delivery to agreed drop‑off points, in line with service levels., • Open, validate and batch confidential documents; log and record all mail transactions in the relevant spreadsheets or systems., • Prepare, name and scan mail into the document management system or shared drive; ensure accurate archiving of scanned items and coordinate off‑site storage., • Process outgoing mail, including printing, packaging and arranging postage or courier, ensuring high‑priority items are handled in line with their urgency., • Shred confidential documents securely and resolve issues with both hard‑copy and electronic postal scanning systems, redirecting inaccurately addressed mail where required. Office Administration & Invoice Management • Act as first point of contact in the office for deliveries and visitors; book and track deliveries as needed., • Support with office and operations tasks, including procurement, vendor coordination, subscriptions and tools access., • Liaise with the Customer Experience team regarding any issues or queries related to mail received for clients., • Maintain office supplies, equipment and a tidy, secure office environment suitable for handling confidential information., • Accurately complete daily paperwork and routine reports related to mail, scanning and office operations., • Support basic finance administration, including collecting and checking supplier invoices, coding and submitting them for approval and payment, and maintaining up‑to‑date invoice records. People & Process • Support with team onboarding and offboarding, as required., • Identify opportunities to improve processes and documentation to increase efficiency and accuracy in mail, invoice and office operations. Qualifications and Key Skills • Proven experience as a Personal Assistant, Executive Assistant, Office Administrator, or similar role, ideally in a tech, SaaS or professional services environment., • Minimum of 3 years’ experience in a PA/EA, office administration or similar role., • Strong organisational skills and high attention to detail, particularly with confidential documents and data entry., • Excellent written and verbal communication skills in English; additional languages, namely Portuguese, are a strong plus., • High proficiency in Excel, Word, PowerPoint and their G‑Suite (Google Workspace) equivalents., • Confident user of office software and document management systems; experience with basic invoice or finance tools is an advantage., • Ability to handle sensitive information with discretion and maintain strict confidentiality., • Comfortable working in an office‑based or hybrid environment with time‑sensitive workloads and clear service level expectations. Benefits and Perks Our comprehensive offering is designed around flexibility, well-being, and continuous growth, ensuring that you have the support and resources to excel both professionally and personally. • Competitive Salary: £30,000 to £32,000 per year, with the opportunity for salary reviews and increases (based on performance)., • Generous Holiday Allowance: 25 days holiday plus bank holidays., • Health insurance: private health insurance including regular health screenings and consultations, dental care, and vision tests., • Lifestyle Benefits: benefit from up to 50% discounts at selected gyms and exclusive lifestyle accessory offers and rewards to support your physical health and well-being., • Mental Health Support: access to up to 8 free Cognitive Behavioural Therapy (CBT) sessions and annual subscriptions to mindfulness apps like Headspace., • Retirement: We contribute 3% to your pension, for every 5% you contribute., • Training: 10% of your time is dedicated towards learning., • Powerful computer to work from your home., • Cycle to work scheme., • Flexible Working Options: hybrid setting (3 days in the office from the creative studio, in the heart of London). Online Filings is an equal opportunity employer. We celebrate diversity and are committed to equal employment and creating an inclusive environment for all employees, irrespective of race, gender, sex, religion, nationality, age or disability.

Personal Assistant Salary: c. £40,000 (DOE) Ideal for: A bright graduate looking for their second job Essential requirement: Driver, with own car Location: Working from state-of-the-art new offices in Central London three days/week, one day/week in Oxfordshire, and Fridays working from home. Our client is an international contemporary real estate firm. The company is modern and exciting, and developing fast. They operate out of brand-new, state-of-the-art offices in Central London, and have a strong, collaborative team culture. Our client is recruiting an Executive Coordinator. This is an excellent opportunity for a bright, ambitious graduate seeking their second role and looking to develop their career within a dynamic, fast-paced environment. Working from the client's smart new offices in Central London three days per week, one day from Oxfordshire and Fridays working from home. Key Responsibilities: • Provide comprehensive support to the wider team, including both business and private assistance., • Manage diaries, schedules, and travel arrangements., • Run personal and professional errands as required., • Assist with the coordination of meetings, events, and projects., • Maintain confidential information with absolute discretion., • Must be a confident driver with access to your own car (weekly travel to Oxfordshire required)., • Prior experience in an administrative, PA, or coordination role (ideal for a graduate looking for their second job)., • Strong organisational skills and an ability to multitask effectively., • Excellent communication skills and a proactive, positive attitude.

About the Job 🏢 Firm | Oury Clark 👥 Team | Equity Partner Support 📌 Role | Personal Assistant (Maternity Cover) 🔍 Focus Areas | Diary & travel management, stakeholder liaison, confidential admin support 💡 Skills | PA/EA experience in professional services, strong organisational & communication skills, Microsoft Office proficiency 📍 Location | London (Hybrid) 💼 Offer | Competitive salary, benefits, collaborative culture, exposure to senior leadership Overview of the role We are a boutique accountancy firm based in London, known for our collaborative culture, high-quality client service, and close-knit team environment. Our equity partners work with a range of high-profile clients across sectors, and we pride ourselves on providing a personable yet professional service. Key Responsibilities • Provide high-level administrative and organisational support to Equity Partners., • Manage complex diaries, ensuring efficient scheduling of meetings, appointments, and client engagements., • Coordinate and manage international travel itineraries, including flights, accommodation, visas, and logistics., • Handle confidential information with the utmost professionalism and discretion. • Act as the first point of contact for internal and external stakeholders., • Support with expense management, time recording, and billing processes., • Proactively manage competing priorities and deadlines in a busy environment., • Skills & Experience, • Proven experience as a PA, EA, or Team Assistant within professional services (ideally accountancy, legal, or consultancy)., • Strong diary and travel management experience across multiple time zones., • Exceptional organisational and time-management skills, with a proactive and solution-focused approach., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Discreet, adaptable, and confident dealing with senior stakeholders., • Able to work independently and as part of a collaborative team. Interested? Apply now or get in touch directly for a confidential chat.

Job description Company Profile At Kings Oak Capital, we believe in fostering creative minds. Our purpose is to push boundaries and unlock new possibilities, enabling individuals to maximize their potential. This belief has guided us since our inception. As a values-driven organization, we are dedicated to operating ethically and sustainably while promoting a collaborative environment that empowers people from diverse backgrounds to thrive. Job Purpose We are seeking a dynamic and organized Executive Assistant and Office Manager to support our Chief Executive Officer (CEO). In this pivotal role, you will ensure the smooth and efficient operation of the office while managing administrative tasks and supporting high-level strategic initiatives. This is a permanent, full-time position based in our Harrow office (5 days per week) from 8:00am to 6:00pm, and includes ad-hoc work evenings/weekends. Job Summary This is a high-responsibility, multi-faceted role that requires exceptional organizational skills, problem-solving abilities, and adaptability. As the key operational backbone of the company, this position demands expertise in Office Management, Executive Assistance, Personal Assistance, Project Coordination, and Human Resources. The individual in this role is responsible for ensuring seamless daily operations, efficient executive support, meticulous project tracking, and strategic HR oversight. A sizable portion of this role is dedicated to Personal Assistance, requiring hands-on involvement in managing the CEO’s personal and professional affairs, including scheduling, household management, travel coordination, and financial administration. This is an around-the-clock responsibility, and the perfect candidate will be available for ad-hoc request 24/7. Beyond this, the role extends into managing company-wide policies, overseeing HR functions, maintaining office efficiency, executing high-level projects, and ensuring compliance across various domains. The scope of responsibilities is vast, covering everything from board-level support, legal and financial coordination, vendor and staff oversight, IT management, compliance enforcement, and executive decision-making assistance. This role is integral to the company’s operational success, requiring someone who can preempt challenges, drive efficiency, and ensure that both business and personal matters run flawlessly. Key Responsibilities Office Manager: • Work with the relevant team on all the office maintenance, management, and efficient running. This will include ordering regular supplies such as water, drinks and food and ensuring the office stationery as well as other items are in stock. As well as any office administration and management that needs to be done., • Meet and greet all visitors, extend hospitality, and make them comfortable, • Ensure the office and meeting room is always ready and presentable, • Answer the office phone within three rings, • Maintain a filing system on the One Drive Server for all items/areas of work., • Look after the management of the phone system and deal with the Communications Provider., • Take responsibility for all IT office related issues., • Ensure a clear desk office policy for all staff, • Manage incoming and outgoing mail with date stamping and scanning into the OneDrive system, • Ensure weekly reports are received and distributed to the board at the required and set times. This involves creating spreadsheets, extracting reports from Trello and chasing up task holders, • Ensure office policies are always adhered to, • Oversea the health, safety and compliance policies of the company and ensure health and safety is always adhered to, • Book in all maintenance and ensure fire safety and plans are up to date., • Solely responsible for the scheduling of all maintenance Executive Assistant: • Management of directors’ diaries., • Help other members of the board with ad hoc admin tasks and appointments scheduling., • Managing all vehicle insurance (MOTs / insurance / services / road tax etc.), • Take accurate and well-presented minutes in various meetings, • Attend all senior meetings and Board meetings, • Preparing agendas, meeting minutes, and follow-up action points, • Coordinating internal and external communications, • Managing confidential documents and data handling, • Handling expense reports, invoices, and budget tracking Personal Assistant: • Managing calendars, scheduling appointments, and setting reminders for Deepak and his family, • Organizing events, and personal engagements, • Manage and lodge all insurance claims, • Manage and execute all refunds and returns, • Arranging car servicing, insurance renewals, and registrations., • Booking travel, accommodations, and itineraries., • Must check in all travelling guests and provide specific parameters for their travel needs, • Managing travel visas, passports, and documentation, • Being available after work and on weekends for any ad hoc tasks., • Managing household staff, vendors, and maintenance schedules daily, • Keep an updated list of tasks on Trello for The Broadwalk and follow up daily, • Producing a weekly report for the tracking of all household staff including summarizing the Household tutors' findings and extrapolating this to future childhood development, • Always be researching potential holidays for specified dates and booking restaurants,, • Assist Priti Khullar with any administrative tasks, • Purchase any online shopping items requested by Deepak or Priti for The Broadwalk., • Always be researching potential activities for CEO's daughter, • Managing subscriptions, memberships, and renewals, • Liaising with legal, financial, and professional service providers Project Management: • Circulate meeting notes, action points, and take ownership of following up on such points., • Be the manager of Project managing software Trello., • Ensure all Actionable tasks are input into the system, described, and assigned to specific members of the team, • Associate tasks with dates and ensure such tasks are delivered by the task holder within the timeline., • Monitoring project progress and ensuring deadlines are met, • Follow up with team members when their task due dates are immanent, • Regular status meetings and updates, • Maintaining detailed documentation and records Human resources: • Set up HR practices and systems and then maintain these systems going forward. This includes all forms that need to be completed on a regular basis, all legal requirements to be done for leavers and starters as well as monthly and quarterly requirements for HR such as the completion of KPIs and other relevant HR information., • Managing the holiday and out of office system for the entire group and this will include holiday requests and ensure the right managers approve them. The system will need to be set up in such a way that team members can only apply for holiday according to the rules, such as any dependencies within the system e.g., two senior managers cannot be away at the same time etc., • All fresh staff onboarding and exiting, • Set up Contracts for fresh staff, • Manage and maintain the overseas sponsorship license processes., • Maintain Connect Teams and all associate software. Use it as a team management tool for updates and rewards for the team., • Monthly HR report to be circulated, • Daily attendance tracker to be upheld and circulated Personal Profile We are looking for someone with the following qualifications and traits: • Experience:, • Proven experience as an Office Manager supporting senior management., • Background in property development or construction is advantageous., • Skills:, • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Familiarity with virtual meeting tools (e.g., MS Teams, Zoom)., • Attributes:, • Professional, flexible, and calm under pressure., • High level of integrity, confidentiality, and attention to detail., • A team player with a proactive and solutions-oriented approach. Why Join Kings Oak Capital? We are an equal opportunities employer, committed to creating an inclusive workplace. At Kings Oak Capital, we hire based on skills and experience, ensuring all applicants are treated equally. If you are an organized, professional individual looking for a role where you can make a real impact, we would love to hear from you! Benefits and perks: • Competitive Salary: Up to £35,000 pa (depending on experience), • Company Pension, • Performance-Based Bonus, • Opportunity to be part of a growing company's success, • On-site parking

You will provide essential support to the Office Manager and Legal PA, assisting across a wide range of administrative and secretarial tasks. Monday-Friday 09:30-17:30 position, paying a. Legal PA or administrative assistant.