Administrative assistant pa jobs in United Kingdom

PA to Principal - Immediate Start \n Location: Haringey, North London Start Date: Immediate Contract: Long-term - minimum one term Hours: Full-time \n Are you an experienced Personal Assistant looking for an exciting opportunity to work closely with senior leadership within a successful and ambitious school? \n A highly regarded all-through school in Haringey is looking for an organised, professional and proactive PA to the Principal to join their leadership team immediately. This is an excellent opportunity for an experienced PA, ideally with previous experience within education, to play a key role in supporting the Principal and the wider senior leadership team. \n About the School \n The school is a large and ambitious all-through academy serving students from 4-19, with a strong reputation for high expectations, academic achievement and developing students' character alongside their education. \n The school has a clear ethos built around Endeavour, Enjoy and Excel, with an unwavering belief in the potential of every student. It places a strong emphasis on hard work, dedication, scholarship and helping young people achieve their full potential. \n The school also has a successful Sixth Form, providing students with a broad academic curriculum and strong preparation for university, employment and future careers. Its Sixth Form has been recognised as Outstanding, with a strong academic focus and opportunities for students to develop beyond the classroom. \n As part of a well-established education federation, the school benefits from a strong wider professional network and a clear commitment to high standards across its schools. \n About the Role \n As PA to the Principal, you will provide high-level administrative and organisational support to the Principal, helping to ensure that the senior leadership function operates efficiently and effectively. \n This is a varied role that will require excellent organisation, communication and prioritisation skills, as well as the ability to handle sensitive and confidential information with complete discretion. \n Your responsibilities may include: \n\n • Managing the Principal's diary, appointments and schedule.\n, • Coordinating meetings and ensuring the Principal is fully prepared.\n, • Preparing agendas, papers and other documentation for meetings.\n, • Taking accurate minutes and following up on actions where required.\n, • Acting as an important point of contact between the Principal, staff, parents, external organisations and other stakeholders.\n, • Drafting and preparing correspondence on behalf of the Principal.\n, • Handling confidential and sensitive information appropriately.\n, • Supporting the Principal with key school events, meetings and projects.\n, • Coordinating communications and ensuring deadlines are met.\n, • Liaising with members of the senior leadership team and wider staff.\n, • Providing wider administrative support to ensure the smooth running of the Principal's office.\n\n The Ideal Candidate \n The successful candidate must have previous experience working as a PA, with experience within a school or education setting highly desirable. \n You will be: \n\n • Highly organised with excellent attention to detail.\n, • Confident working with senior leadership.\n, • Professional, approachable and an excellent communicator.\n, • Able to manage a busy workload and competing priorities.\n, • Comfortable handling confidential and sensitive information.\n, • Proactive and able to anticipate what is required.\n, • Confident producing professional correspondence and documentation.\n, • Experienced in managing diaries, meetings and deadlines.\n, • Calm and composed when working in a busy environment.\n, • Someone who takes pride in providing a high level of support.\n, • Experienced within education would be highly advantageous.\n\n This is an excellent opportunity for an experienced PA to join a successful, ambitious and high-performing school and work directly alongside senior leadership. \n If you are an experienced PA, particularly with previous experience within education, and are available to start immediately, we would love to hear from you.

Job Title: Office Coordinator Salary: £17-£19 per hour Location: City of London Type: Temporary Hours: Full-Time | Office Based Are you an experienced Office Coordinator looking for your next opportunity? Do you enjoy being the person who keeps everything organised and running efficiently behind the scenes? We are excited to be recruiting for a proactive and professional Office Coordinator to join a busy and collaborative team based in the City of London. This is a fantastic opportunity for someone who enjoys a varied position, combining office administration and coordination responsibilities with a light element of PA support. You'll play a key role in ensuring the office operates smoothly while supporting senior stakeholders with day-to-day administrative tasks. ⭐ Benefits ⭐ Competitive hourly rate of £17-£19 per hour Opportunity to work within a professional corporate environment Friendly and supportive team culture Varied role with a mix of office coordination and PA duties Modern office in a prime City location with excellent transport links Office Angels Boost Benefits - including wellbeing support, discounts, vouchers and cashback rewards 📃 Job Duties 📃 Acting as the first point of contact for visitors, ensuring a professional and welcoming front-of-house experience Coordinating the day-to-day running of the office and maintaining a well-organised working environment Managing office supplies, stationery, couriers and supplier relationships Booking meeting rooms and coordinating internal and external meetings Organising team events, lunches and office celebrations Supporting onboarding processes for new starters, including workspace and equipment coordination Monitoring shared inboxes and handling general enquiries efficiently ✔️ Requirements ✔️ Previous experience within an Office Coordinator, Office Manager, Team Assistant, Office Administrator or similar role Strong organisational and multitasking abilities with excellent attention to detail Professional and confident communication skills, both written and verbal Experience supporting senior stakeholders with administrative or PA duties Proficient in Microsoft Office applications including Outlook, Word, Excel and PowerPoint * Ability to prioritise a busy workload and work proactively using initiative Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Personal Assistant Location: Canary Wharf, London (fully in office) Pay: £20ph - £24ph Hours: Monday to Friday, 9am - 5pm Contract: 12 months temp We are recruiting for an experienced PA to support a busy Chief Executive office within a well-established organisation based in Canary Wharf. This is an excellent opportunity for a highly organised and proactive professional who thrives in a fast-paced environment and has experience supporting senior executives. Key Duties Act as the first point of contact for the Chief Executive, managing enquiries, correspondence and visitors. Manage and coordinate a busy and complex diary, appointments and schedules. Proactively anticipate support requirements and ensure effective prioritisation of meetings, events and actions. Arrange travel, accommodation and itineraries. Organise internal and external meetings, events, conferences and stakeholder engagements. Prepare agendas, presentations, reports and executive correspondence. Take accurate minutes and provide administrative support for senior leadership meetings. Build and maintain relationships with internal and external stakeholders, including senior leaders and board-level contacts. Process invoices, expenses and budget-related administration. Support business projects and organisational initiatives as required. About You Previous experience supporting senior executives or directors in a similar role. Excellent diary management and coordination skills. Experience organising meetings, events and travel arrangements. Strong minute-taking and administrative abilities. Excellent communication skills, both written and verbal. Advanced Microsoft Office skills, including PowerPoint. Exceptional attention to detail, spelling and grammar. The ability to maintain strict confidentiality and professionalism at all times. Strong organisational skills and the ability to work under pressure to tight deadlines. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

PERSONAL ASSISTANT TO MANAGING DIRECTOR Location: Bromley, Kent Salary: £37,000–£40,000 per annum Hours: Monday to Friday Job Type: Full-time, Permanent Working Pattern: Office-based, with the possibility of one day per week working from home following successful completion of probation Sector: Property / Construction We are recruiting an experienced and highly organised Personal Assistant to the Managing Director of a rapidly expanding property and construction business based in Bromley, operating across London and the South East. This is a varied and responsible position supporting the Managing Director with the day-to-day running of a fast-moving business. The successful candidate will be highly organised, proactive and confident managing priorities, coordinating meetings and communications, and taking ownership of tasks with minimal supervision. We are open to candidates from either a Personal Assistant or strong office administration background. Previous experience within property or construction is not essential; the key requirement is the ability to work effectively in a busy environment, use initiative and take responsibility when decisions need to be made. KEY RESPONSIBILITIES Provide day-to-day administrative and organisational support to the Managing Director. Manage diaries, appointments, meetings and changing priorities. Organise meetings and ensure actions are recorded and followed up. Manage emails, correspondence and communications where appropriate. Act as a key point of contact for internal teams, clients, suppliers and other external contacts. Prioritise incoming requests and ensure important matters are dealt with promptly. Coordinate appointments, site visits, business commitments and travel where required. Prepare documents, reports, correspondence and meeting notes. Maintain accurate records, filing systems and business information. Track deadlines, actions and commitments and follow up where necessary. Support with confidential and sensitive business matters with discretion. Identify issues requiring attention and resolve or escalate them appropriately. Take ownership of administrative tasks and projects to support the Managing Director. THE IDEAL CANDIDATE Previous experience in a Personal Assistant, Executive Assistant, Office Administrator or similar role. Strong organisational and time-management skills. Ability to manage multiple priorities in a busy working environment. Confident taking responsibility and making sensible decisions when required. Proactive, reliable and able to work independently. Excellent written and verbal communication skills. Professional and discreet when handling confidential information. Strong attention to detail. Good IT skills, including Microsoft Office. Comfortable communicating with senior management, clients, suppliers and contractors. Experience within property, construction or a related sector would be beneficial, but is not essential. WHAT’S ON OFFER Salary of £37,000–£40,000 per annum. Monday to Friday working. Full-time, permanent position. Hybrid working potential of one day per week from home after probation. The opportunity to work closely with the Managing Director of a rapidly expanding business. A varied role with genuine responsibility and scope to develop as the company continues to grow. This is an excellent opportunity for an experienced PA or capable office administrator looking to take on a more responsible position within a growing and ambitious business. Apply today to be considered for this Personal Assistant to Managing Director position

We are working with a well-established and internationally recognised law firm who are looking to recruit an experienced Executive Assistant to provide 1:1 support to the Senior Partner. This is a high-profile and varied position, offering the opportunity to work closely with the firm's Senior Leadership Team and interact regularly with Partners, senior management and key Business Services teams including Finance, HR, Marketing, IT and ICS. The Senior Partner balances significant management responsibilities alongside a substantial fee-earning practice, acting for a number of high-profile private clients. The successful EA will therefore have exposure to both senior-level business operations and important client relationships. This role would suit an experienced Senior Executive Assistant, Partner EA or PA who is highly organised, proactive and commercially aware, with the confidence and emotional intelligence to operate effectively at the most senior levels of an organisation. • Provide proactive, confidential and high-level 1:1 support to the Senior Partner, managing a complex and varied workload., • Take ownership of the Senior Partner's busy diary, coordinating meetings and appointments across different time zones and international public holidays., • Forward-plan meetings and commitments, often scheduling several months or more than a year in advance., • Proactively manage and monitor the Senior Partner's inbox, identifying urgent matters and drafting or responding to correspondence where appropriate., • Filter incoming communications, prioritising requests and dealing with queries professionally and efficiently., • Coordinate internal and external meetings, including preparing agendas and papers, arranging speakers, booking rooms and catering, and ensuring all IT requirements are in place., • Attend meetings and take accurate minutes, recording and following up on key actions., • Arrange complex UK and international travel, including flights, accommodation, transfers and relevant travel documentation., • Prepare briefing papers and ensure the Senior Partner is fully prepared for upcoming meetings and commitments., • Manage confidential documents, correspondence and information with a high degree of discretion., • Maintain an organised and robust electronic filing system for the Senior Partner's management workspace., • Work closely with other SLT Executive Assistants to ensure a coordinated and collaborative approach across the leadership team., • Provide cover for other Executive Assistants during periods of absence when required., • Prepare, proofread and format documents and correspondence to a high standard., • Process expenses and invoices accurately and in a timely manner., • Manage conference memberships and enrolments on behalf of the Senior Partner., • Assist with maintaining the Senior Partner's LinkedIn profile and associated marketing activity., • Support the completion of regulatory declarations and annual filings where required., • Be comfortable managing last-minute changes, urgent requests and shifting priorities., • Coordinate client meetings and associated travel arrangements., • Liaise directly with high-profile clients and their representatives in a professional and discreet manner., • Work closely with other fee earners supporting matters alongside the Senior Partner., • Provide holding responses to client enquiries on behalf of the Senior Partner., • Help monitor deadlines and ensure the wider fee-earning team is progressing work as required., • Assist with the monthly billing process in conjunction with the Revenue Control team., • Build strong and trusted relationships with both internal and external clients., • Draft and produce regular communications and updates on behalf of the Senior Partner., • Liaise with the Senior Leadership Team and Business Services departments to support the communication of key firm-wide messages., • Develop strong working relationships across all levels of the firm., • Act as a trusted point of contact and ensure information is communicated accurately, efficiently and sensitively., • Take ownership of ad-hoc projects and initiatives as required by the Senior Partner or Senior Leadership Team., • Identify opportunities to improve processes and ways of working., • Support the wider SLT EA team with the development and implementation of effective administrative processes., • Ensure all relevant legal and regulatory requirements are adhered to., • Previous experience supporting a Partner, Senior Partner, Executive or senior-level individual within a law firm., • Previous experience within a partnership is essential., • Excellent organisational and time-management skills, with the ability to manage complex and competing priorities., • Strong written and verbal communication skills., • Excellent attention to detail and accuracy., • Strong working knowledge of Microsoft Office, including Word, PowerPoint and Excel., • Previous experience of process management and coordinating complex projects., • Ability to take clear and accurate meeting minutes., • Strong numeracy and literacy skills., • Experience handling confidential and sensitive information with complete discretion., • Highly proactive and able to anticipate the needs of a senior individual rather than simply responding to requests., • Confident building trusted relationships with Partners, senior management, clients and colleagues., • Excellent interpersonal skills, with the emotional intelligence to understand different personalities and working styles., • Confident influencing and negotiating with stakeholders at all levels., • A self-starter who is comfortable working independently and using their own initiative., • Strong problem-solving skills and the ability to remain calm and organised under pressure., • Flexible and adaptable, with the ability to respond quickly to changing business and client requirements., • A collaborative team player who is also confident taking ownership of their own workload., • Discreet, professional and highly trustworthy., • Willingness to work outside of standard hours when required, particularly when supporting international clients and senior-level business commitments. #J-18808-Ljbffr

Personal Assistant (EO/PA) - HM Treasury Location: London, Westminster Working Days / Hours: Monday to Friday, 37 hours Hybrid Work Setting Level of Clearance Required: CTC If you thrive on making things run smoothly for senior leaders, this is a great opportunity to bring your organisation and discretion to a busy, high-impact environment. Hiring for a reputed client, you'll provide comprehensive PA support, keep schedules on track, and ensure key business activity is supported with accuracy and care. • Provide comprehensive PA support to senior leaders, • Manage diaries, meetings and appointments with confidence and clarity, • Coordinate Teams meetings and arrange the logistics end-to-end, • Prepare meeting papers, agendas and supporting documentation, • Handle correspondence and respond to enquiries appropriately, • Maintain accurate records and administrative systems, • Liaise with internal and external stakeholders professionally, • Support wider business operations and team activities, • Handle confidential and sensitive information appropriately, • Previous experience in a Personal Assistant, Executive Assistant, or senior administrative role, • Excellent organisational skills and strong time management, • Strong verbal and written communication skills, • Experience managing multiple priorities and deadlines, • Good working knowledge of Microsoft Outlook, Word, Excel and Teams, • Professional approach with strong attention to detail, • Ability to work independently and collaboratively as part of a team, • Monday to Friday, 37 hours, • Assignment until January 2027 (extension possible) Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group. #J-18808-Ljbffr

1 week ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. This range is provided by CM Law Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Direct message the job poster from CM Law Recruitment Location: City Thameslink / Chancery Lane Salary: Up to £60,000 + Generous Bonus Contract: Permanent, Full-Time Are you a Legal PA looking to support a small team of high-performing litigators at a leading boutique firm? This is a rare opportunity to join a prestigious law firm renowned for its complex, high-value commercial litigation work. Based in stunning, modern offices just minutes from City Thameslink and Chancery Lane, this firm offers an exceptional working environment, a genuinely supportive culture, and a generous benefits package. What’s on offer: • Salary up to £60,000, • Outstanding benefits, including private medical, generous pension, and enhanced annual leave, • A low PA-to-fee earner ratio, ensuring a more focused and valued support role, • Hybrid working and a strong emphasis on work/life balance, • Beautiful office space in a prime central London location The role: As a Legal PA, you’ll be providing proactive and high-level support to a small allocation of senior fee earners within the firm’s litigation team. Responsibilities include: • Complex diary and travel management, • Document production and amending legal documents, • Liaising with clients and stakeholders, • Billing and financial admin, • Organising meetings, conference calls, and client events What we’re looking for: • Previous experience as a Legal PA, ideally within litigation, • Strong attention to detail and ability to work in a fast-paced environment, • Excellent communication and organisational skills, • A proactive and professional approach This is a fantastic opportunity for a career-minded Legal PA to join a firm that truly values its support staff. Apply now to find out more or contact us in confidence for a full job description. • Not Applicable, • Full-time, • Administrative, General Business, and Legal, • Law Practice, Legal Services, and Office Administration Referrals increase your chances of interviewing at CM Law Recruitment by 2x Get notified about new Legal Personal Assistant jobs in London Area, United Kingdom. City Of London, England, United Kingdom £42,000.00-£45,000.00 1 week ago City Of London, England, United Kingdom £48,000.00-£55,000.00 1 day ago City Of London, England, United Kingdom £47,000.00-£52,000.00 5 hours ago London, England, United Kingdom 3 weeks ago City Of London, England, United Kingdom £46,000.00-£48,000.00 6 hours ago London, England, United Kingdom 2 weeks ago City Of London, England, United Kingdom £46,500.00-£46,500.00 1 week ago Greater London, England, United Kingdom £30,000.00-£30,000.00 4 hours ago City Of London, England, United Kingdom £40,000.00-£45,000.00 3 weeks ago City Of London, England, United Kingdom £55,000.00-£55,000.00 1 week ago London, England, United Kingdom 3 weeks ago City Of London, England, United Kingdom £40,000.00-£45,000.00 4 days ago London, England, United Kingdom 3 weeks ago London Area, United Kingdom £45,000.00-£45,000.00 22 hours ago London Area, United Kingdom £40,000.00-£47,000.00 23 hours ago London, England, United Kingdom 4 hours ago London, England, United Kingdom 3 weeks ago London, England, United Kingdom 1 week ago London, England, United Kingdom 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

The Adult ADHD Administrator provides comprehensive administrative and secretarial support to the Adult ADHD Service. The post holder will support consultants, ADHD specialist nurses, assistant psychologists, and other clinical staff to ensure the effective delivery of patient care. Responsibilities include managing appointments, maintaining patient records, coordinating clinic administration, handling enquiries from service users and carers, and supporting the smooth running of the service. The role requires a high level of organisation, initiative, professionalism, and confidentiality when handling sensitive patient information. Important Sponsorship Information for this post: We are currently unable to offer a certificate of sponsorship for this post • Provide comprehensive administrative support to the Adult ADHD multidisciplinary team, including Consultants, Nurse Prescribers, Practitioners, Assistant Practitioners and Assistant Psychologists., • Manage clinic appointments, including booking, rescheduling and communicating appointment details to service users., • Ensure online meeting links are issued and clinic rooms are booked as required., • Respond to telephone calls, emails and enquiries from service users, carers and external professionals in a professional and timely manner., • Maintain accurate and up-to-date patient records on RiO and other administrative systems., • Support the administration of prescriptions, medical reviews and ADHD diagnostic reports., • Organise and support clinical sessions to ensure the effective operation of ADHD clinics., • Assist in resolving routine operational issues and respond appropriately to complaints and concerns., • Undertake general office duties including filing, processing correspondence, ordering supplies and raising purchase orders., • Provide administrative cover for colleagues during periods of absence and contribute to a supportive team environment., • Support community outreach sessions, masterclasses and other service activities as required. Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes. We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people. Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values: • We’re Kind, • We’re Fair, • We Listen, • We Care, • Provide comprehensive administrative and secretarial support to the Adult ADHD Service., • Support Consultants, ADHD Specialist Nurses, Assistant Psychologists and other clinical staff in the delivery of effective patient care., • Manage and prioritise administrative workloads, ensuring tasks are completed accurately and within required timescales., • Provide administrative cover for colleagues during periods of absence., • Act as a key point of contact for service users, carers, GPs and other healthcare professionals., • Respond to telephone, email and written enquiries in a professional, sensitive and timely manner., • Handle confidential, sensitive and complex information appropriately, maintaining discretion at all times., • Escalate enquiries and concerns to the appropriate clinician or manager where necessary., • Coordinate clinic appointments, including booking, rescheduling and cancelling appointments., • Ensure service users receive appointment information and online consultation links where required., • Book clinic rooms and support the organisation of clinical sessions., • Ensure administrative processes are in place to support the smooth running of clinics., • Maintain accurate and up-to‑date patient records using RiO and other electronic systems., • Ensure all correspondence and clinical documentation is recorded and stored in line with Trust policies and information governance requirements., • Upload, process and maintain electronic records and documentation as required., • Support the administration of prescriptions and medical reviews., • Assist with the management and maintenance of prescription databases., • Coordinate the distribution of ADHD diagnostic reports and related documentation., • Use initiative to resolve routine administrative and operational issues., • Respond appropriately to concerns and complaints from service users and carers., • Liaise with clinical staff and relevant departments to facilitate timely resolutions., • Escalate significant issues in accordance with local procedures., • Manage incoming and outgoing correspondence, including emails and post., • Maintain effective filing and document management systems., • Order office supplies and equipment as required., • Raise purchase orders and support financial administration processes., • Ensure the secure disposal of confidential documentation and materials., • Use Microsoft Office applications, Outlook, RiO and other relevant systems effectively., • Maintain accurate data entry and database records., • Produce reports, letters and other documentation as required by the service., • Work collaboratively with administrative and clinical colleagues to support service delivery., • Contribute to a positive and supportive team environment., • Attend team meetings and provide administrative support to service developments and projects., • Participate in appraisal, supervision, mandatory training and continuing professional development., • Maintain knowledge and skills relevant to the role and service area., • Maintain confidentiality at all times and comply with Data Protection and Information Governance requirements., • Adhere to Trust policies relating to safeguarding, health and safety, infection prevention and control, equality and diversity and risk management., • Promote high standards of customer care and professionalism in all aspects of the role., • Support ADHD masterclasses, community outreach activities and other service events as required., • Undertake any other duties commensurate with the grade of the post, as reasonably requested by the line manager. This advert closes on Monday 21 Sep 2026 Proud member of the Disability Confident employer scheme Company: Oxleas NHS Foundation Trust Salary: £30,630 - £32,346 pa inc Hours: Full-time Location: Sidcup, DA14 6LT Job type: Contract Posting date: 7 Sept 2026 Closing date: 7 Oct 2026 Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions. #J-18808-Ljbffr

We are an award winning organisation providing care at two main hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—and a number of community-based services across London, such as sexual health and HIV clinics. With 6,700 members of staff, we are proud to care for a diverse population of one million people. We are committed to ensuring that our workforce is just as diverse with a strong mix of skills and abilities. Our staff are at the very heart of our organisation and we recognise the valuable contribution that each and every person working at the Trust makes. One of our Trust priorities is to be an employer of choice—a place where people want to start their career and to grow with us through continued education, professional development and support . Main area Pre-operative Assessment Grade NHS AfC: Band 7 Contract Permanent Hours Full time - 37.5 hours per week Job ref 289-PC-298 Site Chelsea & Westminster Hospital Town London Salary £49,387 - £56,515 pa plus HCAS Salary period Yearly Closing 07/10/2026 23:59 The main purpose of the role is to provide day to day management and leadership for the Preoperative Assessment Centre team. Aspects of the role include: Patients: Operate a patient-responsive service so that all patients receive an appropriate and competent preoperative assessment. Have specific continuing responsibility for the assessing, planning, implementing and evaluation of programmes of preoperative care for all elective surgical patients. Ensure the highest standards of nursing practice are delivered, as reflected by the Trusts Values. Participate in setting standards of care within the specialist area of perioperative care. This includes the deployment and supervision of all staff working within the Preoperative Assessment Centre Team. Staff and Non-Pay Resources: Ensure efficient use of all resources by using clinic templates and actively managing staff rotas, annual / study leave coordination and non-pay budget Provide ongoing developmental support for the nursing, support workers and administrative staff Hold and manage the budget for the POAC area and act as authorised signatory. The post holder will work closely and collaboratively with the Consultant Anaesthetist POA Matron and all health care professionals involved in the care pathway of the elective and urgent surgical patient including: Preoperative Assessment team on a day to day basis Clinical and administrative staff within POAC including nursing staff, anaesthetists, POA assistant practioner and Support workers Admissions and scheduling Staff across all surgical directorates Ward and Clinical Staff Trust wide Service Improvement: Involve patients and other users of the service to maintain a continuous service improvement cycle. Use Trust resources to develop own improvement skills. Involve and motivate the multi-disciplinary team, to develop and promote the POA service and implement nurse led POA for all elective and emergency surgical patients Trust wide. Performance and Activity: Tailor service and clinic templates so that the optimum numbers of patients are seen to meet the Trust capacity plan, whilst promoting and maintaining a high level of service quality. Our Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London. Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children’s services, plus specialist HIV and sexual health care. The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use. We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid. We are delivering sustainable healthcare through our Green Plan. In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045. Achieving this requires collective effort. We encourage staff to reduce their impact on carbon, waste and pollution wherever possible. Every action counts to create a healthier, more sustainable future. We are committed to equal opportunities and believe diversity drives innovation and excellence. We welcome applications from the global majority, veterans and underrepresented communities, valuing the perspectives they bring. Roles and responsibilities Clinical 1. Use the appropriate level of clinical and non-clinical skills to ensure all surgical patients are optimised prior to surgery within the remit of the Preoperative Assessment Centre, 2. Prepare the patient physically, psychologically and socially for surgery and associated anaesthetic, 3. Be accountable for assessing planning, implementing and evaluating pathways of care in a manner that reflects the Trusts Values., 4. Manage and participate in the clinical rota for the POAC, ensuring efficient patient flow and clinic templates that reflect demand on the service, 5. In conjunction with the Consultant Anaesthetist, take responsibility for the management of complex cases, referring patients to the appropriate health care professional as necessary to ensure maximum preoperative optimisation is achieved, 6. Safely perform the clinical interventions required to perform a holistic pre-operative assessment for elective patients, 7. Request investigations and take on the associated accountabilities, using the Trust Electronic Patient Record (EPR) system, 8. Plan and organize admission arrangements with relevant department to ensure patients safety and to minimise cancellation on the day., 9. Maintain standard of documentation in accordance with the NMC Standard for Records and Record Keeping, 10. Act as a clinical role model for all POA team members in the delivery of a high standard of specialist nursing care within the areas designated for Pre-operative Assessment (POA). Communication 1. Support patients, carers and staff through the information giving process, assessing level of understanding and comprehension, with appropriate attention to the process of informed consent, 2. In collaboration with the MDT, develop patient information resources and ensure they are updated and revised in accordance with Trust policy, 3. Use and develop negotiation skills both verbal and written, 4. Chair POA/ relevant meetings and act as a recorder for meetings, 5. Deal with inter-professional conflict and assist Divisional Nurse Lead in negotiating and problem solving, 6. Pass on organisational, Directorate and service development updates to the whole POAC team and feedback local team views to senior management, 7. Represent the Divisional Nurse Lead at POA meetings/events, when required Management of People/ Time/ Resources 1. Manage the whole POAC Team on a day-to-day basis, ensuring an efficient elective and emergency POA service for all patients/Trust wide, 2. Profile and develop skill mix based on clinical activity in order to ensure the delivery of appropriate care for all patients using the service, 3. Organise time to ensure both clinical and management commitments are fulfilled., 4. Take responsibility for the recruitment and retention of new POAC staff and ensure all staff that participate, are trained in good recruitment and selection practice, 5. Act as an authorised signatory for the hire of temporary staff under the direction of the DNL, 6. Ensure all POAC staff are appraised and receive regular feedback on their progress in accordance with National and Trust Policy, Agenda for Change & Knowledge and Skills Framework. This should include ensuring all appraisers receive appropriate training, 7. Lead and evaluate professional development programmes in accordance with Directorate’s development pathway, 8. Ensure that the balance between workload and available resources is linked to appropriate levels of training and expertise. Assist with the development and implementation of education and training programme for junior staff, 9. Manage the POAC budget and ensure efficient use of resources, with direction as necessary from the Clinical Nurse Lead, 10. Delegate as appropriate to ensure that necessary stores and equipment are available and in good working order, 11. Under the direction of the DNL participate in service development projects and assist with the setting and implementation of priorities and objectives, 12. Promote and participate in POA service improvement and act as a key influencer for effective change management, 13. In conjunction with the DNL, develop and maintain effective partnership working with the relevant medical leads; thus ensuring patient responsive practice and service improvement, 14. Implement policies and propose changes to practice for preoperative assessment and the perioperative care service in response to patient or service needs., 15. Take responsibility with the DNL for ensuring that all staff are fully conversant with the Procedures to be used in emergency situations and for their attendance at mandatory ongoing training sessions Quality Improvement/ Clinical Governance 1. Take responsibility for auditing of clinical outcomes, standard setting and POAC staff involvement in improving quality of service, 2. Take responsibility for developing a continuous programme of POAC performance monitoring, in collaboration with key stakeholders and the Information team, 3. Take immediate local action to mitigate patient or user dissatisfaction or complaint Investigate any formal patient complaints in accordance with the Trust Complaints Procedure, 4. In conjunction with the Divisional Nurse Lead, assist in the accurate and immediate investigation of all incidents and accidents to patients or staff, and instigate appropriate remedial action and risk reduction. Maintain risk register for POAC and take responsibility for departmental health and safety, 5. Take local responsibility for the health and safety aspects in the POAC area to ensure a safe working and patient environment, 6. Assist with or participate in departmental and Trust initiatives or audits, related to Service Improvement / Clinical Governance, 7. Assist in the implementation of statutory guidelines e.g. NICE guidelines, National Service Frameworks, 8. Follow the principles within the Clinical Governance and Research Governance Framework using clinical risk team as a resource, 9. Act in accordance with the NMC Code of Conduct & Scope of Professional Practice and guide others to do the same, 10. Practice in accordance with the core principles of the Trust’s Nursing & Midwifery Strategy, 11. As agreed by the anaesthetic consultant, appropriate ICPs and models of care that reflect the need for service improvement and ensure a consistent and POA Service, appropriate to patient needs and with equity of access, 12. Design service provision to ensure minimal waits and provide walk-in appointments so that all patients ultimately receive a timely POA Education & Training 1 . Co‑ordinate and participate in the continuous personal development of the POAC team in collaboration with Divisional Nurse Lead. This will include ensuring all staff receive regular appraisal and have Personal Development Plans as well as induction of new members of the team 1. In collaboration with DNL co-ordinate and evaluate educational initiatives in the POAC and ensure a comprehensive learning environment, 2. Maintain records of performance reviews, study days, competency assessments of all staff within the department, 3. Facilitate others to develop informal teaching skills, 4. Act as a clinical resource role model and advisor, 5. In collaboration with Divisional Nurse Lead undertake an annual (April)Training Needs Analysis Assessment for the service taking into account any changes in clinical service delivery or evidence based practice Job title - Job description – Month Year Chelsea and Westminster Hospital NHS Foundation Trust 8, 6. In collaboration with DNL and Anaesthetic Lead identify and develop appropriate teaching programmes for patients and carers and evaluate effectiveness, 7. Actively participate in a periodic performance appraisal, in accordance with the Trust guidelines, 8. Attend both personal and professional development activities that enhance the role and the service. This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and his/her manager. All duties must be carried out under supervision or within Trust policy and procedure. You must never undertake any duties that are outside your area of skill or knowledge level. If you are unsure you must seek clarification from a more senior member of staff. • Registered Nurse, • Teaching and Assessing Qualification, • Evidence of post registration study, • Physical Assessment Module, • Counselling certificate, • ILS Certificate, • 4 / 5 years post registration in Pre – Op, • Surgical ward / theatre experience, • Management & Leadership experience, • Service Development, • Audit and research experience, • Good knowledge of National POA guidelines, • There may be some occasions when we have to close a vacancy earlier than the advertised closing date, this will be due to a high volume of applications. You are therefore advised to submit your application as early as possible to avoid disappointment., • Please check your emails regularly (and your junk folder) as this is how we will communicate with you throughout the recruitment process., • In submitting an application, you authorise the Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process, should you be appointed to the post., • During the recruitment process your identity documentation (ie passport, driving licence, visa etc) will be scanned using a device which recognises UV, infrared and machine-readable zone security features of the documents provided., • Employment at the Trust is offered subject to successful completion of a six month probationary period., • We operate a joint recruitment hub across the North West London Acute Provider Collaborative Group. As part of this, your application and personal data may be shared with partner trusts within the group for recruitment and workforce purposes, in line with General Data Protection Regulation (GDPR) If you need sponsorship to work in the UK, please visit the Home Office website for information on sponsorship and visa status before you fill in your application form. Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on UK Visas and Immigration - GOV.UK You must have appropriate UK professional registration. This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission… The recruitment team are available to provide support from 9am–5pm, Mon–Fri. To contact the team please call the Trust switchboard and ask for ‘Recruitment team, Human Resources Department’. #J-18808-Ljbffr

Who We Are: IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry‑leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. IMG are hiring an Executive Assistant to provide administrative and general support to the Football senior executives at IMG to support with facilitating a smooth running of the business. • Your priority will be to provide key administrative and general support to the Senior Executive., • You may also be required to support the additional business leads as needed., • Duties will include diary management, meeting minutes and agendas, travel arrangements, document management, processing expenses, meeting arrangements with relevant IT / AV support., • Accurately managing and reconciling expenses., • Managing travel records in and out of UK for tax purposes., • Provide administrative support for creating and collating final tender, presentation and pitch documents (inc. proof reading, research and ordering necessary materials)., • Efficient management of business travel. Including suggesting the most efficient routes and creating itineraries effectively., • You will be required to implement administrative systems and processes to support the smooth running of the business., • Coordinating Executive, Finance and Audit Committee meetings, maintaining confidential files and contact information., • Supporting the Senior Executive with multiple projects., • Managing and updating regular meeting agendas and reports., • Responsible for maintaining key departmental administrative documents (e.g. Health & Safety & other Training records)., • Taking control of resolving urgent operational or administrative issues, • Be a key point of contact for any general enquires from both internal and external stakeholders and suppliers., • Providing cover where required and working closely with other EA’s within the wider network., • Other duties that are within the scope of the role may be required., • Must have undertaken similar roles in a fast paced, high growth business before, • Previous experience as an EA/PA is required, • Driving administrative processes, • Must have handled confidential information before while exercising discretion, • Must have developed the knowledge and experience of managing and processing invoices, and other common corporate processes, • Organisational skills that enable the individual to prioritise a varied workload. Priorities will often change to dictate focus of work – the candidate must have the ability to handle competing demands and last‑minute changes effectively., • Ability to multi-task, mange time effectively and prioritise, • Excellent oral and written communication skills - There will be regular contact with key internal and external stakeholders and partners., • Calm and professional manner when working under pressure, • Positive, professional, proactive, diligent and flexible approach to work, • A strong team player with outstanding organisational skills, • Excellent written communication skills, • Excellent command of Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint)., • Business Acumen – Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes, • Operational Excellence – Driving efficiency, governance, and continuous improvement in delivery & operations, • Innovation Mindset – Cultivating curiosity, experimentation, and forward‑looking capability development, • Leadership & Collaboration – Inspiring others, building trust, and enabling collaboration across teams This is a permanent position This role will be based at Chiswick Park, with some flexibility on remote working as appropriate Working hours are 9:00 – 17:00, Monday to Friday May be required to attend (and travel to) locations, including other IMG buildings and meetings TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non‑discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non‑discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry‑leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. WWE® is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family‑friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE’s TV‑PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world‑class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal’s streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video‑on‑demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com. UFC® is the world’s premier mixed martial arts organization (MMA), with more than 700 million fans and approximately 290 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 975 million households across more than 170 countries. UFC’s athlete roster features the world’s best MMA athletes representing more than 80 countries. The organization’s digital offerings include UFC FIGHT PASS®, one of the world’s leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC. IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi‑channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. PBR is the world’s premier bull riding organization. More than 1,000 bull riders compete in more than 200 events annually across the televised PBR Unleash The Beast tour (UTB), which features the top bull riders in the world; the PBR Pendleton Whisky Velocity Tour (PWVT); the PBR Touring Pro Division (TPD); and the PBR’s international circuits in Australia, Brazil, and Canada. In 2022, PBR launched the nationally televised PBR Teams league—eight teams of the world’s best bull riders competing for a new championship expanding to 10 teams in 2024—as well as the PBR Challenger Series with more than 60 annual events nationwide. The organization’s digital assets include PBR RidePass on Pluto TV, which is home to Western sports. PBR is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. Zuffa Boxing is a joint venture between TKO Group Holdings, Inc. ("TKO") (NYSE: TKO) and Sela, the entertainment conglomerate. TKO serves as managing partner, providing day‑to‑day operational expertise, management, and oversight of the promotion, with executive leadership anchored by UFC President and CEO Dana White and WWE President and TKO Board Member Nick Khan. The promotion aims to reimagine the sport of boxing by evolving the current model to restore the sport’s rightful place in the forefront of the global sports ecosystem. For more information, follow @Zuffa_Boxing on X; and @ZuffaBoxing on Snapchat, Instagram, Threads, and TikTok. #J-18808-Ljbffr

Executive Personal Assistant Bank of England | Threadneedle Street, London EC2R 8AH Contract: 5 October 2026 - 4 March 2027 | 37 hours per week | £19.46 per hour | Inside IR35 | SC clearance required The Bank of England is looking for an experienced Executive Personal Assistant to join the Court Reviews team within its Secretarys Department. Youll provide the full range of executive PA, administrative and secretarial support to the Heads of Division, balancing your support fairly between them, and help keep the office running smoothly. The role is confidential and suits someone with sound judgement who can work independently and build strong relationships across the Bank. • Lead on diary, inbox and correspondence management, and arrange meetings and events., • Produce minutes or records of meetings when the Director asks, share the outcomes and make sure follow-up actions are completed., • Develop thorough working procedures for the office, including setting up and maintaining filing systems, and make sure processes are followed., • Manage office moves and desk allocation., • Handle a wide range of internal and external stakeholders independently and appropriately, treating confidential matters with discretion., • Build relationships with other business areas and earn a reputation for high-quality, dependable work., • Work with the wider Directorate team to deliver work effectively, including providing cross-cover., • You have proven experience as an Executive PA supporting senior leaders, ideally more than one at a time., • You have strong IT skills and excellent diary, inbox and meeting management, and can prioritise competing demands., • Youre confident taking accurate minutes and following actions through to completion., • Youre highly organised and have put office processes and filing systems in place before., • Youre discreet and trustworthy, with the judgement to act on your own initiative., • You communicate well and build effective relationships with stakeholders at all levels., • Youre a team player whos happy to provide cross-cover when needed., • Youre able to obtain SC (Security Check) clearance. The Bank of England is a signatory of the Armed Forces Covenant and a Disability Confident Committed employer. It welcomes applications from all backgrounds, including the Armed Forces community. If you need any adjustments during the application process, please let us know. #J-18808-Ljbffr

CBRE is seeking a proactive Personal Assistant to provide administrative support within the Occupier Hub Executive team in London. You will manage calendars for multiple stakeholders, coordinate domestic and international travel, and handle expense claims, events, and e-filing with discretion. The role requires about 2 years of PA experience, excellent organisational and communication skills, and strong IT proficiency in Word, Excel, Outlook and PowerPoint. #J-18808-Ljbffr

We are recruiting an Administrator to join our Learning team within the Human Resources department on a 12-month fixed term contract. What this means for you Joining Macfarlanes means being part of a collaborative, approachable team who want you to succeed. You’ll be encouraged to get involved and recognised for your contribution. We take your development seriously. Our learning and development programmes are second to none and are designed to help you strengthen your skills. Above all, you’ll be part of a firm where we all work together as part of a cohesive and supportive team, value your efforts and help you to thrive. The team Macfarlanes’ HR department consists of 40 employees which fall into several different teams; Operations, Advisory, Recruitment, Early Careers, Learning and Inclusion. Macfarlanes has an established and highly regarded Learning team that supports the ongoing development of all members of staff. The team is responsible for six role-specific development programmes as well as regular firm-wide initiatives and creating individualised learning opportunities. The Learning team provides professional development advice to their respective client groups on development approaches and initiatives to achieve business objectives and support each other in the delivery of large programmes and other projects. The team is led by our Head of Learning and currently consists of one Assistant, one Adviser, one Senior Adviser and two Senior Managers. The role The administrator role focuses on the day-to-day delivery of routine tasks, using existing processes or procedures to ensure the smooth running of established programmes. The role will also help the team to support client groups deliver bespoke training and work with the Learning team to solve a range of queries and administrative tasks. Key duties will include: • PA support for the Head of Learning;, • being a first point of contact for learning queries and monitoring the team inbox;, • managing communications sent on behalf of the Learning team including reminders, prework, post-work and evaluation requests, reviewing these on a regular basis to ensure they are accurate and up to date;, • responsibility for on the day set-up, liaising with Front of House to ensure room layout and equipment are booked and set up as required (e.g. materials, catering, AV support and welcoming specialist external providers);, • collating and summarising course evaluations for the Advisers, circulating to internal stakeholders and external providers as appropriate;, • maintaining LMS platform, including uploading and archiving content, managing attendance records, producing delegate lists;, • developing and maintaining effective working relationships particularly within the HR team, building confidence, trust and respect;, • striving for continuous improvement of department administration including processes, procedures, and systems;, • maintaining the department intranet pages, regularly reviewing these to ensure accuracy;, • working with the Learning Assistant and Advisers to upload and maintain digital content on the firm’s LMS;, • providing ad-hoc administrative support for wider HR projects and initiatives as required;, • create ad hoc reports from systems (e.g. Aderant, LMS etc.) as required, using excel to find ways to provide useful reports and valuable insights; and, • supports others in the firm with professional development queries by creating clawback letters and tracks professional qualifications requests. This job description encompasses the main duties of the role and is by no means exhaustive. It is anticipated that duties may vary from time to time according to the needs of the team. During the first six months of employment, you may be required to attend the office four days per week to support onboarding, training and collaboration. Your line manager may adjust this requirement based on your progress and business needs. Core hours are 9.30am to 5.30pm, but flexibility is regularly required, including early morning and evening attendance when setting up and clearing down training sessions. The candidate This is a great first role for a motivated individual, keen for a career in Learning. There will be ample opportunities for development and plenty of support from a dedicated, development focused team. The successful candidate will be central to the success of the team, supporting across all programmes. They will be a highly efficient organiser, with the ability to demonstrate initiative and work accurately in a fast-paced environment. Clear and confident communication skills are a must as this role involves dealing with internal clients at all levels and external contacts on a daily basis. In addition, they will meet the following requirements: • excellent attention to detail, organisation and administrative skills;, • an interest in Learning;, • excellent written and verbal communication skills;, • educated to A-level or equivalent;, • proactive manner with strong client service focus;, • ability to prioritise and meet tight deadlines;, • curiosity and motivation to learn on-the-job;, • experience in a busy office environment is desirable; and, • experience using systems/databases is desirable. Application screening Any offer of employment with us is subject to our pre-employment checks which are conducted by a third-party screening provider. These may include but are not limited to your professional and academic qualifications, any criminal records and employment references. These checks will be initiated with your consent and your offer will be subject to the successful completion of these checks. About Macfarlanes Macfarlanes is a pre-eminent law firm that serves a global client base in private capital, private wealth, M&A and disputes. Personal connection, an entrepreneurial spirit and a commitment to excellence are at the heart of our firm. These values drive our ability to deliver exceptional outcomes for our clients. We are big enough to undertake the most complex and demanding mandates yet small enough to know each other well and to be agile, adapting to the needs of our clients. We seek to strengthen the firm by recruiting talented people from all backgrounds who want to build long-lasting and impactful careers with us. Our culture is challenging and supportive, creating an environment where individuals can thrive. Our commitment to inclusion Inclusion is one of our key priorities and it is a goal we are actively working towards. We believe that an inclusive, forward-thinking culture is intrinsically important and enables us to provide innovative solutions to our clients. We welcome applications from people of all backgrounds, bringing different perspectives and experiences, making Macfarlanes an exciting and stimulating place to work. We seek to recruit the best candidates, regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation or any other characteristic. As part of this commitment, we will ask you certain diversity data questions. We would really appreciate you and/or your recruiter completing these questions when submitting an application to Macfarlanes as this data enables us to measure our progress and identify any actions needed to continue to support an inclusive culture. This data is anonymised to maintain the privacy of applicants. If you have any questions relating to how this data is used, please contact a member of the recruitment team. Should you require any adjustments during the application and/or interview process, please do not hesitate to inform your recruiter or a member of the recruitment team. Please note, the job description is available in other accessible formats (for example, large print). We are a Disability Confident Employer and will offer an interview to disabled applicants who best meet the essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please email the recruitment team at . #J-18808-Ljbffr

Contract: Permanent, Full-time (37.5 hours per week) Location: London W10 (Hybrid – minimum 2 days per week in the office; Tuesday is a core office day) Closing date: Monday 26 January at 9:00am Minute taking is a core and essential part of this role We are an international professional membership organisation within the medical sector, representing highly respected clinicians and healthcare professionals across the globe. The organisation operates within a formal governance framework and supports the advancement of medical education, standards and best practice worldwide. We are seeking a highly organised and detail-oriented Governance Assistant to provide essential administrative and governance support to the Governance Manager, CEO, Board of Trustees and Committees. This role sits within a regulated governance environment and requires a strong administrator who is confident working with senior stakeholders and volunteer committee members. Minute taking is a core and essential part of this role. You will be responsible for taking accurate, professional minutes for Board and committee meetings, maintaining action logs and ensuring follow-up. Minute taking will form part of the interview process, and candidates must be able to demonstrate clear experience in this area. Minute taking and meeting administration (essential): • Take clear, accurate and professional minutes for Board of Trustees and committee meetings, • Prepare agendas and collate, format and circulate meeting papers, • Maintain action logs and ensure timely follow-up of actions, • Maintain accurate governance records and documentation Governance and compliance support: • Support Board and committee administration across the annual governance cycle, • Assist with statutory filings and governance documentation, • Help monitor compliance with regulatory and governance requirements, • Maintain registers including trustee details, declarations and conflicts of interest Committee and stakeholder liaison: • Act as a key point of contact for Trustees and committee members (who are volunteers), • Support the scheduling and coordination of committee meetings, • Communicate clearly, diplomatically and professionally with senior medical professionals Additional administrative support: • Provide administrative and occasional PA support to the Governance Manager and CEO, • Assist with travel arrangements, expenses and invoices, • Support formal governance meetings including AGMs You will have experience in administration, ideally gained within a regulated, structured or compliance-driven environment (such as governance, charity, professional membership body, education, healthcare or similar). • Proven experience of taking minutes professionally, • Strong administrative and organisational skills with excellent attention to detail, • Experience working within a regulated or formal governance environment, • Excellent written and verbal communication skills, • Confidence working with senior stakeholders and committees, • High levels of discretion, integrity and professionalism, • Governance or committee administration experience, • Experience supporting Boards, Trustees or senior committees, • Knowledge of governance or regulatory frameworks, • This role would suit an experienced administrator or PA looking to transition into governance, • You will be resilient, patient and well organised, able to work in a fast-paced environment and manage multiple priorities while working constructively with volunteer stakeholders., • Face-to-face interview (45 minutes), • Minute-taking exercise (45 minutes) – this is a key assessment for the role To apply, please submit your CV. Due to the volume of applications, only successful candidates will be contacted. Membership Bespoke is acting as a recruitment business in relation to this role and welcomes applications from all suitably qualified candidates. #J-18808-Ljbffr

Our client, an award‑winning and highly regarded international law firm, is seeking a professional Executive Assistant to join their Baker Street office on a 14‑month fixed term contract. The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to Partners. Duties to include: • Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation, • Take ownership of billing, compliance, WIP, and unpaid bills, • Build strong relationships with partners through regular catch‑ups, understanding their clients and priorities, • Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferences This Executive Assistant position is a full time, 14‑month fixed term contract role, working Monday - Friday, 9:30am -5:30pm. • At least 4 years previous Legal PA / Executive Assistant experience within a law firm, • Experience supporting either Commercial Real Estate Partners within a law firm (essential), • Hybrid working (3 days based in the office and 2 days working from home), • Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. #J-18808-Ljbffr

Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee earner support using cutting-edge tools and innovative tech solutions to provide exceptional and frictionless service to the fee earners across the firm. Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee earner support using cutting-edge tools and innovative tech solutions to provide exceptional and frictionless service to the fee earners across the firm. The Legal Operations team form part of the Legal Support Services department and provides high value administrative support for fee earners with a focus on matter management, diary management, travel and business development. The Senior Legal PA is a member of the Legal Operations team situated within the Legal Support Services department. This role is primarily a Partner focussed role, based day to day within one of the Firm's fee earning departments. The Senior Legal PA will work with specified Partners and/or other senior fee earners to provide proactive, timely and high quality administrative/co-ordination support, flexing to provide support to the fee earners in the manner which best suits our clients. The Senior Legal PA will be an engaged, self-motivated and organised individual, able to manage a busy workload and take responsibility for following tasks through to completion, delivering excellence in client service to both internal and external clients. The Senior Legal PA will need to demonstrate technical excellence with superb attention to detail. • Acting as a first point of contact on behalf of the fee earners; fielding calls, emails, correspondence, and meeting requests (internal and external), and responding on behalf of the fee earner, if appropriate., • Full proactive and advanced international calendar management in multiple time zones for assigned fee earners, including scheduling calls/meetings. Collating necessary information to ensure the fee earners are fully prepared for all client meetings; preparing background information and notes as needed, supporting the follow through of action points., • Supporting fee earners with expense claims., • Supporting fee earners in their ancillary supervisory roles and with other business related requirements., • Supporting fee earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems., • Supporting the fee earners and supervising Legal PAs to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD and KYC., • Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols., • Ensuring all inactive matters are closed, client funds are returned, and matters are archived in a timely fashion., • Developing a strong working knowledge of the Firm's billing systems, including processes and systems, to support the fee earners and supervising the Legal PAs and Business Administrators in producing accurate bills and financial information for their clients., • Ensuring files are set up with correct rates, discounts and billing information, and that Money on Account is collected, or files are on the exempt list., • Co-ordinating WIP lists and billing on behalf of Partners, including liaison with the billing team. Supporting fee earners with proactive monitoring of time and bills against the estimate., • Supporting fee earners with monitoring and addressing unpaid bills, liaising with Credit Control as required., • Supporting fee earners with ensuring disbursements, invoices and payments are issued correctly and promptly., • Full management of travel for assigned fee earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements., • Ensuring that fee earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy., • Assisting fee earners with building a business case for travel., • Supporting fee earners in preparing content and presentations for clients and prospective clients., • Organising business breakfasts, lunches, dinners or smaller events and assisting fee earners with expenses., • Logging referrals and contacts to the CRM system (InterAction) and management of CRM lists., • Collaborating with the Legal PAs to ensure the smooth running of the matter lifecycle and appropriate delegation to ensure that all matters are compliant., • Collaborating with the Business Administrators to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on InterAction and arranging couriers etc., • Working closely with Document Production Unit to delegate all formatting, production, typing, amends, manipulation and house styling work to the unit and, where required, documents that require proofreading., • Liaising with Legal Support Services teams, the Global Capability Centre and other internal departments to delegate work where appropriate or to obtain specialist input as needed, taking ownership of issues, and following up where appropriate., • Promoting a cohesive working environment within the team and supporting other team members and colleagues., • Recognising when processes or systems can be improved and working with the Division Assistants to implement new ideas and change., • Approachable, flexible and adaptable to respond positively to changes in requirements and/or providing support for other colleagues as needed., • Stepping up when required to cover the Division Assistant or other members of the Legal Operations team., • Working flexibly across other Legal Operations Teams where needed., • Take full responsibility and ownership for their workload., • Be clear and transparent around their working arrangements, and follow through on their commitments to the team (e.g. attending the office when they say they will)., • Demonstrate a commitment to the Firm's core values., • Recognise the importance of Equity, Diversity and Inclusion (EDI) in the workplace, and take responsibility for learning about the EDI strategy, and looking for appropriate ways to support it., • Selecting a Focus Area or Specialism to learn new skills and support the firm's business operations strategy to drive service, innovation and engagement across Legal Support Services., • Previous experience gained in a senior legal administrative role supporting a team in a legal environment, having an understanding of industry standards for compliance and matter management., • Strong time management skills: can juggle several tasks at any given time, plan ahead, and respond positively and willingly to re-prioritise and adapt to changes in requirements., • Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time, and that any potential diary clashes are proactively identified and addressed., • Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized., • Organised and methodical, and able to operate effectively and efficiently within structured work processes, in particular with the compliance/quality control frameworks., • Excellent IT skills across a broad range of MS Office and other business management applications, with a willingness to learn new software and adapt to change., • Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles., • A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business., • Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence., • High levels of discretion, with the ability to deal effectively with sensitive or confidential information., • Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.). Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested. Mishcon de Reya is an independent law firm, which now employs over 1400 people with more than 650 lawyers offering a wide range of legal services to companies and individuals. The firm has grown rapidly in recent years, showing more than 40% revenue growth in the past five years alone. With presence in London, Oxford, Cambridge, Singapore, Hong Kong and UAE, the firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply. The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution. We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working. #J-18808-Ljbffr

We are seeking an experienced and highly organised Legal Personal Assistant to provide comprehensive support to senior stakeholders, fee earners and clients. As a Legal PA you will play a key role in ensuring the smooth delivery of client services, acting as a trusted support partner across a broad range of administrative, financial, client relationship and project coordination activities. This is a full-time role, working hours of 9.30 am - 5.30 pm, hybrid working 2 days per week and a great benefits package. This is initially a 12 month FTC with the opportunity to go permanent. • Act as a key point of contact for clients, managing communications professionally and efficiently., • Build and maintain strong relationships with internal stakeholders and external clients., • Coordinate client meetings, ensuring all logistics, materials and follow-up actions are managed effectively., • Support client care initiatives and contribute to delivering an outstanding client experience., • Manage complex diaries and scheduling for senior stakeholders., • Organise meetings, conference calls and events, including room bookings, catering and technology requirements., • Coordinate domestic and international travel arrangements and itineraries., • Assist with the preparation of presentations, pitches, reports and client-facing materials., • Coordinate and support client projects, ensuring deadlines and deliverables are met., • Work closely with Business Development and Marketing teams on events, initiatives and client activities., • Identify opportunities to improve processes and enhance service delivery., • Support billing, invoicing, expenses and time recording processes., • Liaise with finance teams regarding client accounts, billing queries and credit control matters., • Produce financial and management reports as required., • Manage file opening, conflict checks and risk assessment processes., • Draft engagement documentation and maintain accurate client records., • Ensure information is updated across relevant systems and databases., • Coordinate document production, scanning, filing and administrative workflows., • Monitor and prioritise workloads to ensure deadlines are consistently achieved., • Experienced in a Personal Assistant, Executive Assistant or Client Services support role., • Comfortable working within a professional services, legal, financial or corporate environment., • Highly organised with the ability to manage multiple priorities simultaneously., • Proactive, solutions-focused and able to work independently., • Confident communicating with stakeholders at all levels., • Skilled in Microsoft Office and experienced using business management systems., • Detail-oriented with a commitment to accuracy and excellence., • Exposure to senior leadership and high-profile clients, • Collaborative and supportive team environment, • Competitive salary and benefits package #J-18808-Ljbffr

We are seeking a highly organised and proactive Personal Assistant to the Archdeacon of West Ham to provide comprehensive administrative and diary management support within a busy and varied environment. Acting as the first point of contact for the Archdeacon's office, you will manage complex schedules, coordinate meetings and events, support clergy appointments and church administration, and handle confidential matters with professionalism and discretion. This is an excellent opportunity for an experienced PA who is able to work independently, build positive relationships with a wide range of stakeholders, and contribute to the life and mission of the Church across East London. Working hours: This is a full-time role (35 hours per week) with the opportunity for hybrid working and flexible working Salary: £29,500 to £31,000 per annum subject to qualifications and experience. Plus London Weighting Allowance: £33,925 to £35,650 per annum Benefits: • hybrid and flexible working, • 11% non-contributory pension scheme, • 30 days holiday, • To manage the Archdeacon's calendar and appointments in an accurate and efficient manner, ensuring that the Archdeacon is in the right place at the right time with all the relevant documentation., • To highlight and address potential conflicting priorities when required., • To provide high quality support to the Archdeacon in preparation for key meetings and forums, including the collation of relevant documentation, creating agendas, preparing and distributing minutes, highlighting actions., • To respond proactive to enquiries and queries addressed to the Archdeacon's office, including drafting correspondence, following these up with the appropriate action or redirecting for action. Prioritizing and managing emails in the Archdeacon's inbox., • At least 'A' Level standard or equivalent level of education, • Having an understanding of the Church of England/Diocese of Chelmsford and the Christian faith, • Proven professional PA/ administration support at a senior level, • Experience of managing diaries and arranging meetings with multiple stakeholders on Teams/Zoom and face to face, • Experience of Office 365 (or equivalent) Excel, Zoom, Teams and Electronic Diary Systems Closing Date: 11 October 2026 Interview Date: 22 October 2026 We reserve the right to invite candidates for preliminary interviews. Please be advised we reserve the right to close the role early and we cannot consider candidates who do not complete and return a completed application form. £32,073 - £39,043 per annum pro rata (exclusive of London Weighting) #J-18808-Ljbffr

Direct message the job poster from McKinlay Law Are you an organised, proactive and detail-driven PA looking to take your career to the next level? An established and highly regarded law firm is seeking a professional and ambitious Personal Assistant to support a senior stakeholder at the very top of the business. No legal experience required – what matters is your proven PA/secretarial background (minimum 12 months in corporate or professional services), a passion for organisation, and the confidence to work with senior-level professionals. This is a varied, fast-paced role where no two days are the same. You’ll be a trusted right-hand to the partner, ensuring their schedules run seamlessly, their meetings are organised, and their travel and events are managed. • Managing complex and ever-changing diaries with precision, • Anticipating partners’ needs to ensure they are fully prepared for every meeting, conference, or event, • Producing, formatting and amending key documents and correspondence, • Managing travel logistics – flights, hotels, transfers, visas, itineraries, • Organising high-level events, seminars, client dinners and team functions, • Proofreading important documentation with accuracy and attention to detail, • Tracking and processing expenses, • Strong PA/secretarial experience in a corporate/professional services setting, • Excellent IT skills and the ability to juggle multiple priorities, • Exceptional organisational skills and the discretion to handle confidential information, • A confident communicator who builds strong relationships with senior stakeholders Fantastic opportunity for a secretary / PA looking to take their first step into a more executive assistant role. Hybrid working is offered - two days working from home. The firm have a very friendly, collegiate culture, and team orientated environment. McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details. Not Applicable Full-time Legal and Administrative Legal Services and Law Practice #J-18808-Ljbffr

We are recruiting for an experienced and highly organised Executive Assistant to support a busy London team on a 9-month temporary contract. This is a varied role where you'll provide high-level administrative and EA support, helping to manage diaries, coordinate meetings, arrange domestic and international travel, process expenses and support the smooth running of the London office. You'll also be involved in organising events, restaurant bookings, visitor arrangements and general office administration, acting as a professional and friendly first point of contact for clients, guests and colleagues. • Previous Executive Assistant, PA or similar experience, • Excellent organisational skills and strong attention to detail, • Confident managing multiple priorities in a fast-paced environment, • Professional and client-service focused approach, • Strong communication skills, • Experience with Outlook and Zoom; familiarity with travel and expense systems would be beneficialWorking pattern: Initially full time office based during training, moving to 4 days per week in the office once fully trained. This is an excellent opportunity for an experienced EA who enjoys a varied role and being at the heart of a busy professional office #J-18808-Ljbffr

A well-established law firm in London is seeking a proactive and organized Executive Assistant on a 12-month FTC. The role involves managing complex diaries, organizing meetings and travel arrangements, and providing administrative support to partners. Ideal candidates will have proven experience as a Legal PA, strong IT skills, and excellent communication abilities. The firm offers a supportive environment where teamwork and high-quality service are paramount. #J-18808-Ljbffr

Bank of England in London is seeking an experienced Executive Personal Assistant to join the Court Reviews team within its Secretarys Department.Youll provide the full range of executive PA, administrative and secretarial support to the Heads of Division, balancing your support fairly between them,

Temp to Perm £60,000 - £70,000 DOE A fast-paced investment banking firm is seeking an experienced Float Executive Assistant to join their support team on a temporary-to-permanent basis, with an ASAP start. This is an excellent opportunity for a proactive and resilient EA who thrives in a high-pressure, deadline-driven environment and enjoys variety. You'll be providing coverage across multiple senior bankers up to Partner level and teams, stepping in wherever support is needed most. This role is office based. • Provide floating EA/PA support across various teams and senior stakeholders (Partners, MDs, Directors, VPs), • Extensive diary management across multiple time zones, • Complex travel arrangements, itineraries and last-minute changes, • Processing expenses and invoices, • Organising meetings, calls and video conferences, • Ad hoc administrative and project support as required, • Building strong working relationships quickly across different teams, • Previous EA/PA experience gained within banking or financial services is essential, • Comfortable working in a fast-paced, high-pressure environment with ever changing priorities, • Highly organised, adaptable, and able to hit the ground running, • Strong communication skills and a professional, discreet manner, • Available to start ASAP REF: AJL211847 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world. #J-18808-Ljbffr

Private Junior PA Annual Salary: £55,000 - £65,000, DOE Hours: 10am - 7pm Days: Tuesday to Saturday, days off will be Sunday and Monday Location: Central London Work location: 5 days, office based We are seeking an exceptional Private Junior PA to join a busy UHNW private family in Central London. This is a fantastic opportunity for a highly organised, proactive, and discreet individual looking to develop their career within a private household environment. Working closely alongside the family and wider household team, you will play an integral role in ensuring the smooth daily running of family life. • Managing and coordinating the children's daily and weekly schedules; coordinating school activities, appointments, clubs, classes and extracurricular activities., • Coordinating with nannies, drivers, tutors and other members of the family's support team., • Preparing and communicating the daily schedules for nannies and drivers, and communicating schedule changes promptly to the relevant team members., • Managing children's appointments, including doctors and dentists., • Coordinating with tutors and overseeing tutoring schedules., • Managing school responsibilities - monitoring and managing school portals, communications, calendars and notices; checking school uniforms and ensuring children have everything required for school and activities; ordering school supplies, clothing, equipment and other items required by the children., • Daily afternoon school pick-ups and taking the children to activities and appointments as required., • Researching and arranging children's activities., • Assisting in organising and arranging gifts for children's birthday parties and special occasions., • Updating and maintaining household manuals, procedures and relevant household information., • Ordering household items, family essentials and supplies as required., • Assisting with household staff recruitment, interviews and onboarding., • Coordinating with the chef on the daily family menu and communicating any requirements or changes., • Overseeing projects within the family home, including organisation and inventories., • Providing hands-on support and service during larger events and occasions, particularly when a butler is not in place., • Managing personal errands and ad-hoc requests., • Providing general research and administrative support as required., • Previous PA, Team Assistant or Private Household experience., • Additional language skills are highly desirable (French, German or Spanish)., • Full clean driving licence and confident driving in London (car will be provided), • Must have the right to work in the UK., • Willingness to travel when required., • Highly organised with an excellent attention to detail., • Calm under pressure with the ability to multitask effectively., • High levels of discretion and confidentiality., • Strong communication skills., • Proficient with Apple, Microsoft Office and Google Drive., • Tech savvy with experience setting up and troubleshooting devices, equipment etc. #J-18808-Ljbffr

We are looking for a Personal Assistant to provide administrative support within the Occupier Hub Executive team, to ensure that their needs and the clients’ needs are always met. You will have approximately 4 key stakeholders to support and, from time to time, may be required to assist other members of the wider department. We are looking for a Personal Assistant to provide administrative support within the Occupier Hub Executive team, to ensure that their needs and the clients’ needs are always met. You will have approximately 4 key stakeholders to support and, from time to time, may be required to assist other members of the wider department. • Provide high quality, proactive administrative support to your key stakeholders and the wider team members, acting as a key point of contact., • Extensive and occasionally complex diary management with an understanding of the team’s priorities – pro-actively manage the teams’ busy diaries, arranging both internal and client meetings, lunches and dinners. Booking meeting rooms., • Arranging domestic & international travel via our travel company. Arranging hotels and visas. Producing detailed itineraries., • Maintain the team’s pitch schedule., • Processing expense claims., • Full management of e-filing., • Organise internal and client events both onsite and offsite., • Draft, review and format legal documents, including NDAs, deeds of variation and termination, • 2 years’ PA experience., • Excellent organisational skills and great attention to detail., • Ability to prioritise and manage workload., • Excellent communication skills – both written and verbal., • Advanced IT skills (Word, Excel, MS Outlook and PowerPoint)., • Ability to work autonomously and as a part of a wider team., • Discretion and sensitivity around confidentiality., • Adaptable - Able to manage the team’s changing priorities When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. #J-18808-Ljbffr

EA, PA, Desk Assistant or Team Assistant. EA, PA, Desk Assistant, Team Assistant or similar administrative support professional.

Application Deadline: 1 October 2026 Department: Business Growth Employment Type: Full Time Location: London Compensation: £35,500 - £43,475 / year This is a pivotal and highly visible role at the heart of the Business Growth Directorate, providing strategic executive support to the Managing Director and Business Growth Directors while helping to drive the success of key business growth initiatives. Working across a dynamic international network spanning India, China, North America, Europe, and London, you will coordinate complex activity, build strong stakeholder relationships, and ensure the smooth running of a fast-paced and ambitious directorate. As London & Partners continues to expand its programmes supporting high-growth tech companies, you’ll play a vital role in connecting teams, managing priorities, and enabling senior leaders to focus on delivering impact. This is an exciting opportunity for a proactive, organised, and solutions-focused professional who enjoys working independently, taking ownership, and contributing to high-profile projects with global reach. • Use own initiative to support MD Business Growth manage their time effectively and give adequate attention to company priorities via scheduling of meetings and overseeing the MD Business Growth’s calendar., • Schedule and organise regular cross team meetings and one to ones with the MD Business Growth and International Directors. Take actions at relevant group meetings and follow up., • Coordinate business travel and accommodation arrangements for MD and Directors Business Growth in the UK and internationally as required., • Support switchboard team and when on rota respond to telephone queries, resolving wherever possible, or redirecting calls where necessary., • Support the Managing Director with Budget Management., • Develop and maintain office and administrative processes, including process improvement within the EA team., • Provide reception desk cover at London & Partners on a rota basis, as part of the Executive Assistant (EA) team., • Work with the operations team at HQ to ensure the smooth running of the Markets teams including IT issues, general finance queries., • Work with Markets teams and ops teams in HQ to identify issues, assist with solution development, prioritisation and escalation and progress tracking., • Assist with organisation of key events, including international teams programme during annual Staff Conference., • Own and update the Business Growth activity roadmap., • Manage international travel records for Business Growth Directorate., • Support a key Business Growth project as required., • Proactive team player., • Efficient in managing time and diaries., • Effectively contributes creative and innovative solutions to projects and objectives., • Adopts a learning mindset, using challenges and opportunities improve team and personal performance., • Able to maintain successful relationships with internal and external networks that work to mutual benefit., • Able to clearly communicate when engaging with internal & external stakeholders, in confident and articulate manner., • Successfully delivers project tasks on time and to a high standard, using all available resources., • Has a passion for London., • Proven and proactive PA or Executive Assistant experience at Director level with demonstrable experience of managing a complex diary in a fast‑paced environment., • Proven strong organisational skills with the ability to use initiative to plan, prioritise and allocate a heavy workload effectively and respond flexibly to rapidly changing and conflicting priorities., • Motivated, well‑organized, and dependable., • Ability to demonstrate a high standard of accuracy and attention to detail., • Experience or an interest in managing projects and driving actions forward. Experience of maintaining office and administrative systems (including CRM systems)., • Experience working as a key member of a team, able to take own initiative and work flexibly., • Proven ability to communicate information effectively and confidently to a wide range of internal and external contacts and at a very senior level., • Excellent IT skills including knowledge of MS Office (Word, Excel and PowerPoint, Outlook, Dynamics) and Intranet/ Internet systems. Experience of Office 365/ cloud based document storage would be desirable., • 30 Days Annual Leave: Generous paid time off to rest, recharge, and enjoy life outside of work., • Competitive Salary: We value your contributions and ensure you are rewarded accordingly., • Learning & Development Opportunities: Continuous growth is at the heart of our culture, with ample opportunities for professional development., • Strong Culture of Belonging: We foster an inclusive environment where every team member feels valued and supported., • Various Networks for Staff: Connect with like‑minded colleagues through our numerous staff networks., • Competitive Pension Scheme: Secure your future with our robust pension plan., • Networking Opportunities: Expand your professional network within your chosen field., • Geopolitical Insights: Gain unique perspectives on global economic and political trends., • Hybrid Working Arrangement: Enjoy the flexibility of working both remotely and in‑office., • WorkFlex: Take advantage of opportunities to work abroad and experience different cultures. London’s diversity is its biggest asset. At London & Partners, we aim to ensure our workforce reflects the diversity of the city that we promote. We encourage applications from people of any age, gender, ethnicity, sexual orientation or assignment, faith or disability. We also appreciate that many people require flexibility in their working patterns and encourage you to talk to us at interview about any flexibility you may need, be it full-time, job-share, or part‑time. We encourage applications from all sections of the community. #J-18808-Ljbffr

We are looking for a Personal Assistant to provide administrative support within the Occupier Hub Executive team, to ensure that their needs and the clients’ needs are always met. You will have approximately 4 key stakeholders to support and, from time to time, may be required to assist other members of the wider department. • Provide high quality, proactive administrative support to your key stakeholders and the wider team members, acting as a key point of contact., • Extensive and occasionally complex diary management with an understanding of the team’s priorities – pro-actively manage the teams’ busy diaries, arranging both internal and client meetings, lunches and dinners. Booking meeting rooms., • Arranging domestic & international travel via our travel company. Arranging hotels and visas. Producing detailed itineraries., • Maintain the team’s pitch schedule., • Processing expense claims., • Full management of e-filing., • Organise internal and client events both onsite and offsite., • Draft, review and format legal documents, including NDAs, deeds of variation and termination, • 2 years’ PA experience., • Excellent organisational skills and great attention to detail., • Ability to prioritise and manage workload., • Excellent communication skills – both written and verbal., • Advanced IT skills (Word, Excel, MS Outlook and PowerPoint)., • Ability to work autonomously and as a part of a wider team., • Discretion and sensitivity around confidentiality., • Adaptable - Able to manage the team’s changing priorities When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. #J-18808-Ljbffr

Top US Law Firm | Corporate Team | £48,000–£55,000 + Excellent Benefits | Hybrid Working | Liverpool Street Are you an experienced Executive Assistant looking to join one of the friendliest and most respected US law firms in the City? This is a fantastic opportunity to work in a fast-paced, collaborative environment supporting high-level Partners and senior fee earners at the very top of their field. The role is a 12-month fixed-term contract. • Hybrid working – typically 3 days in the office, • Outstanding benefits including private medical, generous holiday allowance, wellness initiatives, and more, • A genuinely supportive and inclusive culture – regularly praised as one of the friendliest firms in the City, • Providing high-level EA support to Partners and senior lawyers in the Corporate team, • Diary and inbox management, arranging complex international travel, and client liaison, • Preparing high-quality documents, presentations and reports, • Assisting with billing, time recording and other administrative tasks to ensure the team runs smoothly, • Previous EA or PA experience in a law firm or professional services environment, • Exceptional organisational and communication skills, • A proactive, can-do attitude and ability to work with discretion and professionalism, • Someone who thrives in a collaborative, high-performance culture To apply or find out more, get in touch today. #J-18808-Ljbffr

St Paul’s Girls’ School – an extraordinary and historic institution focused on nurturing creativity, curiosity, and a love of academic discovery – is seeking a highly motivated Executive Assistant to provide exceptional administrative and organisational support to the High Mistress. • Proactively managing the High Mistress’s diary, prioritising commitments and anticipating needs accordingly, and organising travel arrangements., • Acting as the first point of contact for all communications to and from the High Mistress, ensuring professionalism and discretion at all times., • Preparing agendas, briefing papers, reports and presentations for internal and external meetings and minuting meetings as required., • Maintaining electronic filing systems and confidential records related to governance, safeguarding, and compliance., • Acting as the High Mistress’s representative and liaison point across key departments and working closely with a range of teams to coordinate the High Mistress’s involvement in relevant events and initiatives., • Working closely with HR and administrative teams to support staff recruitment processes., • Drafting and quality assuring correspondence and newsletters., • Working with the Marketing and Admissions teams to support promotional activities and events., • Representing the High Mistress in communications with parents, governors, professional bodies, and partner institutions., • Extensive experience working as a PA/EA to a senior executive., • Excellent interpersonal skills with the ability to work with a wide range of stakeholders., • Discretion and integrity in handling sensitive information., • Proactive, flexible and solutions-focused, with strong initiative and attention to detail., • Exceptional organisational skills with the ability to manage competing priorities., • Excellent written and verbal communication skills., • Proficiency in Microsoft packages and a willingness to master new systems., • Ability to work with enthusiasm and cheerfulness in a dynamic and fast-paced environment., • Experience within the independent (or wider) education sector (desirable)., • Private health insurance., • Season ticket loans., • Access to school leisure facilities., • Bike2Work Scheme., • Life assurance cover benefits., • Employer pension contributions administered by Aviva., • Free school lunches., • Employee assistance and counselling services., • DSE eye tests., • Fee reduction for children of staff., • CPD and funding for further studies. Salary: Competitive, based on qualifications and relevant experience. Hours: Full-time, 40 hours per week (8.00am to 5.00pm plus a one-hour unpaid lunch break), 52 weeks per year. #J-18808-Ljbffr

We are currently partnering with an executive non-departmental public body, who are looking to appoint an Executive Assistant to support the CEO, Chair and Senior Manager on a permanent basis. This will be a full-time position based in Canary Wharf, with hybrid working (circa two days per week in the office) and a salary of £39,237 per annum. The ideal candidate will have extensive executive or PA support experience, excellent organisational and diary management skills, and experience working with senior stakeholders. You will be proactive, highly organised and confident managing competing priorities, while using initiative and discretion to anticipate the needs of senior leaders. Duties will include (but are not limited to): • Managing complex and changing diaries, prioritising appointments and resolving diary clashes, • Coordinating meetings, travel and practical arrangements for senior leaders, • Acting as a key point of contact for internal and external stakeholders, • Anticipating potential conflicts, competing priorities and emerging issues, • Supporting senior colleagues with planning, deadlines and commitments, • Maintaining systems to track priorities, actions and deadlines, • Capturing actions and decisions from meetings and ensuring appropriate follow-up, • Supporting senior leadership team and staff forum meetings, including scheduling, agendas, minutes and actions, • Assisting with the organisation of workshops, awaydays and other events, • Preparing and formatting papers, briefings, correspondence, presentations and other documents, • Identifying opportunities to streamline processes and improve administrative efficiency, • Using digital tools, technology, AI and automation to improve productivity and collaboration, • Maintaining accurate records, files and documentation Experience required: • Experience providing PA or Executive Assistant support to senior leaders, • Excellent organisational, scheduling and diary management experience, • Experience working with senior stakeholders and handling sensitive information with discretion, • Strong written and verbal communication skills, • Experience using a range of digital collaboration, communication and productivity tools, • Ability to quickly learn and adopt new systems and platforms Skills, knowledge and expertise required: • Strong organisational and forward-planning skills, • Ability to anticipate issues and proactively identify solutions, • Excellent judgement, discretion and attention to detail, • Ability to manage competing priorities in a fast-paced senior environment, • Confident and diplomatic communication skills, • Ability to build effective relationships and adapt to different working styles, • Confidence providing appropriate challenge, reminders and follow-up, • Curiosity about emerging technologies, AI and automation, • Ability to turn ambiguity into clear, practical next steps Desirable experience: • Familiarity with project management principles and processes, • Experience supporting neurodivergent colleagues or working within an inclusive environment Rewards and Benefits: • 30 days annual leave plus bank holidays, • Hybrid working, • Employee Assistance Programme, • Access to the Civil Service Pension Scheme, including Alpha, • Employer pension contribution currently 28.9% Working hours: • Full-time, permanent, • Monday – Friday, • Hybrid working with a minimum of two days per week in the office Please note that you require recent relevant experience to apply for this role. #J-18808-Ljbffr

Join to apply for the SENIOR LIVER TRANSPLANT SURGEON role at Montefiore Health System. BE among the first 25 applicants – 1 day ago. Montefiore Einstein Transplant Center is seeking a senior liver transplant surgeon for our busy liver transplant and hepatobiliary surgery program, who would qualify as UNOS liver transplant surgical director. Montefiore Health System is a large university‑based health care system in NY with three tertiary care hospitals, a Children’s Hospital, and multiple regional affiliates and clinics. The Transplant Center of Excellence includes solid organ programs in adult and pediatric liver transplant, pediatric and adult kidney transplant, pancreas transplant, lung transplant, live donor liver and kidney, and pediatric and adult heart transplant. The liver transplant program has been at the forefront of innovation including early adoption of perfusion devices for liver preservation, split liver grafts, and advanced hepatobiliary surgery. The program has a large academically oriented hepatology practice with 9 transplant hepatologists, 2 adult Hepatology fellows (one ACGME approved), 2 ASTS transplant surgery fellows, and a dedicated liver medicine service supported by medicine house staff, hospitalists and PA’s. The current Department consists of 4 transplant PA/NPs, 2 clinic LPNs and 1 Hepatology NP. The program supervises multidisciplinary clinics and tumor boards for liver cancer in collaboration with Montefiore’s Comprehensive Cancer Center. The Transplant Surgery Division performs a large volume of hepatobiliary surgical cases. The Transplant Center structure includes a dedicated hospital administrative leader (Assistant VP) and assistant directors for Quality, Marketing, Practice Management, and Finance. The main transplant hospital center has a dedicated transplant floor for post patients combined with a pre‑liver medicine service. There is an approved ASTS transplant fellowship. The successful candidate will have demonstrable technical expertise in liver transplant surgery, leadership skills, a track record of academic achievement, and at least five years post Fellowship experience. Faculty appointment and rank in the Department of Surgery and Albert Einstein College of Medicine will be commensurate with the applicant’s record of achievement. Location: Bronx, New York Schedule: Day shift, MON‑FRI, hours vary (8 hours daily) Compensation: $560,000.00–$700,000.00, competitive salary $400,000–$700,000 with productivity incentives (wRVU), paid malpractice, CME with stipend, 403(b) and 457 tax shelters, LTD, STD, health, dental, vision and more. For immediate consideration, please send your letter of interest and CV to Senior Physician Recruiter William Carpini at . Mid‑Senior level Full‑time Health Care Provider Hospitals and Health Care Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. #J-18808-Ljbffr

We are looking for an experienced and highly organised Executive Assistant to join a busy London team on a 9-month temporary contract. This is a varied and fast-paced role, ideal for an EA who enjoys being at the centre of a busy professional environment and takes pride in providing a high level of support. You'll work closely with the team to ensure the smooth day-to-day running of the office, while providing trusted administrative and executive support. Your responsibilities will include: • Managing busy diaries and coordinating meetings, • Arranging domestic and international travel, • Processing expenses and maintaining accurate records, • Organising events, restaurant bookings and visitor arrangements, • Supporting the smooth running of the London office, • Providing general administrative and EA support across the team, • Acting as a professional and welcoming first point of contact for clients, visitors and colleagues, • Managing multiple priorities and responding to requests in a calm and efficient manner We're looking for someone who is: • Experienced in an Executive Assistant, PA or similar role, • Highly organised with excellent attention to detail, • Comfortable managing multiple priorities in a fast-paced environment, • Professional, approachable and confident when dealing with clients and senior colleagues, • A strong communicator with excellent interpersonal skills, • Confident using Outlook and Zoom, • Familiar with travel and expense management systems, which would be advantageous The role will initially be full-time office based during the training period, moving to 4 days per week in the London office once fully trained. This is a fantastic opportunity for an experienced EA looking for a varied temporary position where you'll play an important role in supporting a busy team and keeping the office running smoothly #J-18808-Ljbffr