Trabajos administrative assistant pa en Reino Unido

The Department Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee earner support using cutting-edge tools and innovative tech solutions to provide exceptional and frictionless service to the fee earners across the firm. The Legal Operations team form part of the Legal Support Services department and provides high value administrative support for fee earners with a focus on matter management, diary management, travel and business development. The Role The Senior Legal PA is a member of the Legal Operations team situated within the Legal Support Services department. This role is primarily a Partner focussed role, based day to day within one of the Firm's fee earning departments. The Senior Legal PA will work with specified Partners and/or other senior fee earners to provide proactive, timely and high quality administrative/co-ordination support, flexing to provide support to the fee earners in the manner which best suits our clients. The Senior Legal PA will be an engaged, self-motivated and organised individual, able to manage a busy workload and take responsibility for following tasks through to completion, delivering excellence in client service to both internal and external clients. The Senior Legal PA will need to demonstrate technical excellence with superb attention to detail. Duties And Responsibilities Fee Earner Support • Acting as a first point of contact on behalf of the fee earners; fielding calls, emails, correspondence, and meeting requests (internal and external), and responding on behalf of the fee earner, if appropriate., • Full proactive and advanced international calendar management in multiple time zones for assigned fee earners, including scheduling calls/meetings. Collating necessary information to ensure the fee earners are fully prepared for all client meetings; preparing background information and notes as needed, supporting the follow through of action points., • Supporting fee earners with expense claims., • Supporting fee earners in their ancillary supervisory roles and with other business related requirements. Matter Management • Supporting fee earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems., • Supporting the fee earners and supervising Legal PAs to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD and KYC., • Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols., • Ensuring all inactive matters are closed, client funds are returned, and matters are archived in a timely fashion. Financial Management and Billing Support • Developing a strong working knowledge of the Firm's billing systems, including processes and systems, to support the fee earners and supervising the Legal PAs and Business Administrators in producing accurate bills and financial information for their clients., • Ensuring files are set up with correct rates, discounts and billing information, and that Money on Account is collected, or files are on the exempt list., • Co-ordinating WIP lists and billing on behalf of Partners, including liaison with the billing team. Supporting fee earners with proactive monitoring of time and bills against the estimate., • Supporting fee earners with monitoring and addressing unpaid bills, liaising with Credit Control as required., • Supporting fee earners with ensuring disbursements, invoices and payments are issued correctly and promptly. Residential/Rural Support • Creating initial drafts of sale contracts and property information forms., • Lodging property searches., • Diarising key dates for the file (priority searches, notices etc)., • Obtaining official copies and deeds from HM Land Registry, carrying out Land Registry searches., • Setting up files for completion including creating first drafts of:, • Transfer Deeds, • Completion Information and Requisitions on Title, • Completion and financial statements; and, • SDLT returns., • Ensuring files CQS and SRA requirements are up-to-date or diarised for fee earners., • Sending documents to client(s) for signature / setting up electronic signatures of documents and liaising with clients/guiding clients to complete execution., • Dealing with post completion matters including:, • Registrations, • Submitting and paying SDLT, • Dealing with notices, • Dealing with share certificates; and, • Reconciling accounts. Travel • Full management of travel for assigned fee earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements., • Ensuring that fee earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy., • Assisting fee earners with building a business case for travel. Business Development • Supporting fee earners in preparing content and presentations for clients and prospective clients., • Organising business breakfasts, lunches, dinners or smaller events and assisting fee earners with expenses., • Logging referrals and contacts to the CRM system (InterAction) and management of CRM lists. Delegation • Collaborating with the Legal PAs to ensure the smooth running of the matter lifecycle and appropriate delegation to ensure that all matters are compliant., • Collaborating with the Business Administrators to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on InterAction and arranging couriers etc., • Working closely with Document Production Unit to delegate all formatting, production, typing, amends, manipulation and house styling work to the unit and, where required, documents that require proofreading., • Liaising with Legal Support Services teams, the Global Capability Centre and other internal departments to delegate work where appropriate or to obtain specialist input as needed, taking ownership of issues, and following up where appropriate. Team Support and Collaboration • Promoting a cohesive working environment within the team and supporting other team members and colleagues., • Recognising when processes or systems can be improved and working with the Division Assistants to implement new ideas and change., • Approachable, flexible and adaptable to respond positively to changes in requirements and/or providing support for other colleagues as needed., • Stepping up when required to cover the Division Assistant or other members of the Legal Operations team., • Working flexibly across other Legal Operations Teams where needed., • Take full responsibility and ownership for their workload., • Be clear and transparent around their working arrangements, and follow through on their commitments to the team (e.g. attending the office when they say they will), • Demonstrate a commitment to the Firm's core values., • Recognise the importance of Equity, Diversity and Inclusion (EDI) in the workplace, and take responsibility for learning about the EDI strategy, and looking for appropriate ways to support it., • Selecting a Focus Area or Specialism to learn new skills and support the firm's business operations strategy to drive service, innovation and engagement across Legal Support Services. Skills/Experience • Previous experience gained in a senior legal administrative role supporting a team in a legal environment, having an understanding of industry standards for compliance and matter management, • Strong time management skills: can juggle several tasks at any given time, plan ahead, and respond positively and willingly to re-prioritise and adapt to changes in requirements., • Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time, and that any potential diary clashes are proactively identified and addressed., • Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized., • Organised and methodical, and able to operate effectively and efficiently within structured work processes, in particular with the compliance/quality control frameworks., • Excellent IT skills across a broad range of MS Office and other business management applications, with a willingness to learn new software and adapt to change., • Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles., • A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business., • Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence., • High levels of discretion, with the ability to deal effectively with sensitive or confidential information., • Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested. About About The Mishcon de Reya Group The Mishcon de Reya Group is an independent, international professional services business with law at its heart, employing over 1400 people with over 650 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services. Mishcon de Reya LLP is based in London, Oxford, Cambridge, Singapore and Hong Kong (through its association with Karas So LLP ). The firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply.The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution. The Mishcon de Reya Group includes consultancy businesses MDR Discover , MDR Mayfair (in London, Singapore and Dubai), MDR ONE , and MDRi (in Hong Kong). The Group also includes MDR Lab , which invests in the most promising early stage legaltech companies as well as the Mishcon Academy, its in-house place of learning and platform for thought leadership. In 2024, the Group announced its first strategic acquisition in the alternative legal services market, flexible legal resourcing business Flex Legal. It also acquired a majority stake in Somos, a global group actions management business. We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.

We are looking for an Executive Assistant to the Chief Marketing Officer to join the National Theatre Marketing Team. As EA to the Chief Marketing Officer (CMO), this role has a primary focus in providing comprehensive administrative support to the CMO, in collaboration with the wider Directors’ office team and the CMO’s direct reports. They will be responsible for delivery of smart and strategic diary management for the CMO and handling administrative tasks on the CMO’s behalf. This will be done in close collaboration with the key contacts (internal and external), including, where appropriate, acting as central point for preparation of related papers, meeting scheduling; comprehensive minute-taking is also required. The successful candidate will have the following: • Considerable experience in an EA / PA or senior-level equivalent administrative capacity within an Executive environment (business or charity sector), • Experience in formal minuting and report drafting, • Proven experience in safeguarding sensitive and confidential information accordingly, with a core understanding of prioritisation, • Excellent communication (in all mediums), interpersonal, and organisational skills, including building and maintaining key relationships in a senior space, • Exceptional administrative and organisational skills, with a focus on complex and strategic diary management If that sounds like you, this may be the role for you! To apply, please follow: The closing date for the receipt of a completed application is Wednesday 10th December at 10:00am.

About The Role: Find out more about this role by reading the information below, then apply to be considered. A highly influential and sought-after international architecture practice that are breaking boundaries in the industry for their outstanding design are looking for a highly organised and proactive Executive Assistant to join their office in a bustling area of central London. In this role, you will act as a strategic partner to the Managing Director, providing high-level EA support while collaborating closely with other senior members of the business. You will oversee complex diary management, international travel and visa arrangements, client communications, and task coordination. In addition to supporting the Managing Director, you will contribute to the wider operations team, reflecting the practice’s strong commitment to collaboration across the business. This position is ideal for someone who thrives on responsibility, enjoys contributing to a creative culture, and is motivated by supporting high-impact leadership. This is an exceptional opportunity to join a leading design practice with an outstanding industry reputation. They offer an excellent benefits package including hybrid working, private healthcare, generous annual leave, a bonus scheme, and more. Key Responsibilities: * Manage the busy schedule of the Managing Director and other leadership members on occasion * Manage and book international travel arrangements including; flight and accommodation bookings and ensuring relevant travel visas are obtained * Organise meetings with high profile clients * Manage documentation for leadership team relating to both business and occasionally personal matters * Build and maintain relationships with external clients * Assist with the organisation of company events and meetings * Phone and email communication, corresponding to queries on the team’s behalf when needed * Ad-hoc administrative tasks Key Skills/Requirements: * Solid PA / EA experience, preferably within a creative setting * Strong judgement, common sense, and the ability to anticipate needs * Proficiency in Microsoft Office and Adobe * Maintain discretion and confidentiality at all times * Meticulous, detailed-oriented and organised with the ability to multi-task and prioritise * Excellent interpersonal and written/verbal communication * High emotional intelligence and political sensitivity * Friendly and service-minded with a sense of urgency To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. xrnqpay The Crowd is an equal opportunities employer and agency.

Worth Recruiting Property Industry Recruitment Job Title: PERSONAL ASSSISTANT/ EXECUTIVE ASSISTANT Location: Ruislip HA4 Salary: 40000 per annum Position: Permanent Full-Time Reference: WR69354 This is a fantastic opportunity to join a market leading independent estate agency as a Personal Assistant / Executive Assistant based in Ruislip. If you thrive in a fast-paced property-focused environment and enjoy wearing multiple hats this role offers the chance to make a real impact. From managing invoices to advising on systems and processes youll play a key role in keeping the business running smoothly and improving how it runs every day. The role is based in Ruislip HA4 and preferential consideration will be given to candidates who have previous experience in high street estate and lettings agency and who have worked as a PA What Youll Be Doing (Key Responsibilities): • Prepare and process invoices for payment in coordination with the finance team, • Manage supplier relationships monitoring performance and recommending adjustments as needed, • Assist with internal operations and contribute to the smooth running of daily business activities, • Maintain an efficient office environment by ensuring systems and workflows support team performance, • Approve commission payouts by verifying claims and ensuring all compliance requirements are met, • Handle ad hoc projects such as reviewing terms of business or refining processes for gathering reviews What Were Looking For (Skills & Experience): • Background in a small yet efficiently managed estate agency or property-related business, • High organised and proactive, • Leadership skills with the ability to motivate, • Excellent communication and interpersonal skills, • Comfortable working closely with leadership and trusted to handle confidential matters Whats In It For You • Competitive salary, • Supportive working environment in a respected local agency, • Opportunity to develop your career Ready to take the next step in your property career If you are interested in this Personal Assistant/ Executive Assistant role please contact the Property Recruitment Team at Worth Recruiting today quoting reference: WR69354. About Your Application: • Response Time: We receive a great many applications and respond as quickly as possible. If you have not heard from us within 48 working hours please assume that on this occasion your application has not been successful., • Data Protection: Worth Recruiting is acting as a recruitment agency in relation to this position. By submitting your application you consent to Worth Recruiting processing and storing your data for the purposes of your job search. For more information please see our privacy policy on our website., • Confidentiality: All communications with Worth Recruiting are completely confidential. We will always need to speak with you before we are able to submit your CV to our client., • Please Note: This vacancy summary is intended as a general guide only and should NOT be used as a definitive job description. Our job advert including details of salary working hours or location may change without notice and in any case are likely be highly influenced by the skills qualifications previous experience attitude ability and personal requirements of the candidate. About Worth Recruiting: Worth Recruiting provides a bespoke recruitment service to the Property Industry offering roles in Estate Agency Lettings Commercial Property Surveying Property Management Financial Services and Prop Tech. Find out more at: . Job Reference: WR69354 Personal Assistant / Executive Assistant Estate Agency Required Experience: IC Key Skills Senior Care,Time Management,Google Docs,Hoyer Lift,QuickBooks,Infection Control Training,Caregiving,Office Experience,Personal Assistant Experience,Home Care,Alzheimers Care,Administrative Experience Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 40000 - 40000