Administrative assistant pa jobs in United Kingdom

PERSONAL ASSISTANT TO MANAGING DIRECTOR Location: Bromley, Kent Salary: £37,000–£40,000 per annum Hours: Monday to Friday Job Type: Full-time, Permanent Working Pattern: Office-based, with the possibility of one day per week working from home following successful completion of probation Sector: Property / Construction We are recruiting an experienced and highly organised Personal Assistant to the Managing Director of a rapidly expanding property and construction business based in Bromley, operating across London and the South East. This is a varied and responsible position supporting the Managing Director with the day-to-day running of a fast-moving business. The successful candidate will be highly organised, proactive and confident managing priorities, coordinating meetings and communications, and taking ownership of tasks with minimal supervision. We are open to candidates from either a Personal Assistant or strong office administration background. Previous experience within property or construction is not essential; the key requirement is the ability to work effectively in a busy environment, use initiative and take responsibility when decisions need to be made. KEY RESPONSIBILITIES Provide day-to-day administrative and organisational support to the Managing Director. Manage diaries, appointments, meetings and changing priorities. Organise meetings and ensure actions are recorded and followed up. Manage emails, correspondence and communications where appropriate. Act as a key point of contact for internal teams, clients, suppliers and other external contacts. Prioritise incoming requests and ensure important matters are dealt with promptly. Coordinate appointments, site visits, business commitments and travel where required. Prepare documents, reports, correspondence and meeting notes. Maintain accurate records, filing systems and business information. Track deadlines, actions and commitments and follow up where necessary. Support with confidential and sensitive business matters with discretion. Identify issues requiring attention and resolve or escalate them appropriately. Take ownership of administrative tasks and projects to support the Managing Director. THE IDEAL CANDIDATE Previous experience in a Personal Assistant, Executive Assistant, Office Administrator or similar role. Strong organisational and time-management skills. Ability to manage multiple priorities in a busy working environment. Confident taking responsibility and making sensible decisions when required. Proactive, reliable and able to work independently. Excellent written and verbal communication skills. Professional and discreet when handling confidential information. Strong attention to detail. Good IT skills, including Microsoft Office. Comfortable communicating with senior management, clients, suppliers and contractors. Experience within property, construction or a related sector would be beneficial, but is not essential. WHAT’S ON OFFER Salary of £37,000–£40,000 per annum. Monday to Friday working. Full-time, permanent position. Hybrid working potential of one day per week from home after probation. The opportunity to work closely with the Managing Director of a rapidly expanding business. A varied role with genuine responsibility and scope to develop as the company continues to grow. This is an excellent opportunity for an experienced PA or capable office administrator looking to take on a more responsible position within a growing and ambitious business. Apply today to be considered for this Personal Assistant to Managing Director position

We have a fantastic opportunity for a Team Assistant/ Secretary to join a busy General Practice team in a professional services company based in London. This is a varied role providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider team, while also helping to ensure the office runs smoothly and clients receive a professional and welcoming service. Due to the nature of the work, this role is based onsite. Responsibilities will include: Managing diaries, arranging meetings and preparing meeting rooms Preparing and formatting letters, reports, presentations and other documents Supporting client onboarding and AML administration Maintaining accurate client records and CRM information Assisting with client accounts and tax return administration - full training provided Processing invoices and expenses Coordinating travel, couriers, post and office requirements Providing reception cover and supporting clients and visitors Assisting with client meetings, lunches and office events Providing general administrative support across the office We would love to hear from you if you have the following: Previous experience in a secretarial, PA or administrative support role ideally in an accountancy firm, law practice or financial/ professional services firm Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint Excellent organisation and attention to detail The ability to manage confidential information with discretion * A strong team player who can also work independently In return you can expect a competitive salary and benefits package and the chance for a forward thinking company in a talented team. If you're an organised, professional and proactive Secretary looking for a varied role within a busy professional environment, we'd love to hear from you

1 week ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. This range is provided by CM Law Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Direct message the job poster from CM Law Recruitment Location: City Thameslink / Chancery Lane Salary: Up to £60,000 + Generous Bonus Contract: Permanent, Full-Time Are you a Legal PA looking to support a small team of high-performing litigators at a leading boutique firm? This is a rare opportunity to join a prestigious law firm renowned for its complex, high-value commercial litigation work. Based in stunning, modern offices just minutes from City Thameslink and Chancery Lane, this firm offers an exceptional working environment, a genuinely supportive culture, and a generous benefits package. What’s on offer: • Salary up to £60,000, • Outstanding benefits, including private medical, generous pension, and enhanced annual leave, • A low PA-to-fee earner ratio, ensuring a more focused and valued support role, • Hybrid working and a strong emphasis on work/life balance, • Beautiful office space in a prime central London location The role: As a Legal PA, you’ll be providing proactive and high-level support to a small allocation of senior fee earners within the firm’s litigation team. Responsibilities include: • Complex diary and travel management, • Document production and amending legal documents, • Liaising with clients and stakeholders, • Billing and financial admin, • Organising meetings, conference calls, and client events What we’re looking for: • Previous experience as a Legal PA, ideally within litigation, • Strong attention to detail and ability to work in a fast-paced environment, • Excellent communication and organisational skills, • A proactive and professional approach This is a fantastic opportunity for a career-minded Legal PA to join a firm that truly values its support staff. Apply now to find out more or contact us in confidence for a full job description. • Not Applicable, • Full-time, • Administrative, General Business, and Legal, • Law Practice, Legal Services, and Office Administration Referrals increase your chances of interviewing at CM Law Recruitment by 2x Get notified about new Legal Personal Assistant jobs in London Area, United Kingdom. City Of London, England, United Kingdom £42,000.00-£45,000.00 1 week ago City Of London, England, United Kingdom £48,000.00-£55,000.00 1 day ago City Of London, England, United Kingdom £47,000.00-£52,000.00 5 hours ago London, England, United Kingdom 3 weeks ago City Of London, England, United Kingdom £46,000.00-£48,000.00 6 hours ago London, England, United Kingdom 2 weeks ago City Of London, England, United Kingdom £46,500.00-£46,500.00 1 week ago Greater London, England, United Kingdom £30,000.00-£30,000.00 4 hours ago City Of London, England, United Kingdom £40,000.00-£45,000.00 3 weeks ago City Of London, England, United Kingdom £55,000.00-£55,000.00 1 week ago London, England, United Kingdom 3 weeks ago City Of London, England, United Kingdom £40,000.00-£45,000.00 4 days ago London, England, United Kingdom 3 weeks ago London Area, United Kingdom £45,000.00-£45,000.00 22 hours ago London Area, United Kingdom £40,000.00-£47,000.00 23 hours ago London, England, United Kingdom 4 hours ago London, England, United Kingdom 3 weeks ago London, England, United Kingdom 1 week ago London, England, United Kingdom 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

We are seeking an experienced and highly organised Legal Personal Assistant to provide comprehensive support to senior stakeholders, fee earners and clients. As a Legal PA you will play a key role in ensuring the smooth delivery of client services, acting as a trusted support partner across a broad range of administrative, financial, client relationship and project coordination activities. This is a full-time role, working hours of 9.30 am - 5.30 pm, hybrid working 2 days per week and a great benefits package. This is initially a 12 month FTC with the opportunity to go permanent. • Act as a key point of contact for clients, managing communications professionally and efficiently., • Build and maintain strong relationships with internal stakeholders and external clients., • Coordinate client meetings, ensuring all logistics, materials and follow-up actions are managed effectively., • Support client care initiatives and contribute to delivering an outstanding client experience., • Manage complex diaries and scheduling for senior stakeholders., • Organise meetings, conference calls and events, including room bookings, catering and technology requirements., • Coordinate domestic and international travel arrangements and itineraries., • Assist with the preparation of presentations, pitches, reports and client-facing materials., • Coordinate and support client projects, ensuring deadlines and deliverables are met., • Work closely with Business Development and Marketing teams on events, initiatives and client activities., • Identify opportunities to improve processes and enhance service delivery., • Support billing, invoicing, expenses and time recording processes., • Liaise with finance teams regarding client accounts, billing queries and credit control matters., • Produce financial and management reports as required., • Manage file opening, conflict checks and risk assessment processes., • Draft engagement documentation and maintain accurate client records., • Ensure information is updated across relevant systems and databases., • Coordinate document production, scanning, filing and administrative workflows., • Monitor and prioritise workloads to ensure deadlines are consistently achieved., • Experienced in a Personal Assistant, Executive Assistant or Client Services support role., • Comfortable working within a professional services, legal, financial or corporate environment., • Highly organised with the ability to manage multiple priorities simultaneously., • Proactive, solutions-focused and able to work independently., • Confident communicating with stakeholders at all levels., • Skilled in Microsoft Office and experienced using business management systems., • Detail-oriented with a commitment to accuracy and excellence., • Exposure to senior leadership and high-profile clients, • Collaborative and supportive team environment, • Competitive salary and benefits package #J-18808-Ljbffr

This job is with Travers Smith, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Travers Smith is a leading full-service law firm with market-leading expertise advising asset managers, listed and private companies, and financial institutions on complex regulatory, transactional and contentious matters. Most of our clients work globally - so do we. Rather than relying on overseas offices, we work through a carefully chosen alliance of leading independent law firms that share our specialist strengths and quality standards. Our dedicated International Board ("IB") has overall responsibility for international strategy, including reviewing and developing key overseas relationships. The Role Reporting to the Senior International Relationship Manager, this role is multi-faceted and highly operational. The role provides Executive Assistant ("EA") support to the Head of International while facilitating the smooth operation of International Board activities through comprehensive coordination and administrative support. The Senior International Relationship Manager is the role's line manager and will oversee priorities, performance and development; the Head of International is the senior leader supported by the role. The EA plays a pivotal role in gathering and maintaining the firm's international data, supporting IB activities and high-level business development initiatives, ensuring effective communication and alignment of international strategies through the internal Hub, and maintaining accurate records of IB and other meetings. The role combines first-class executive support with proactive coordination of relationships, meetings, trips, events, information and follow-up across the firm's international network. The successful individual will be expected to look beyond traditional diary and administrative support. They will understand the priorities of the Head of International and the International Board, anticipate what is needed, take ownership of delivery and help ensure that international activity is organised, well communicated, accurately recorded and followed through. As International activity spans firm-wide horizontally, working across practice areas and business services functions, success therefore depends on excellent judgement, diplomacy and the ability to build trusted relationships with senior partners, Practice Support EAs and business services colleagues and business services teams across the firm, as well as senior stakeholders at overseas law firms. Key characteristics include proactivity, teamwork, communication and inspiring confidence. Responsibilities • Board Coordination Proactively organise all aspects of IB meetings: scheduling, agendas, minute-taking and follow-up on action items. • International Trip Coordination, • Work with the IB to plan a rolling schedule of international trips 12-24 months in advance; keep the International Trip Planner current., • Plan and execute detailed itineraries for international trips, including travel, accommodation, meeting schedules and pre-trip information packs (activity reports, country plans, bios, cheat sheets). Arrange all practical travel requirements: flights, rail, accommodation, transfers, visas, documentation and travel insurance; resolve changes promptly (using the firm's travel provider and technology so far as possible)., • Data and Systems, • Ensure accurate records of international referrals, contacts and relationship information, as well as trackers and meeting records, are maintained in InterAction (or as otherwise instructed); undertake website and Hub updates for international pages., • Use AI and appropriate technology to streamline data capture, meeting notes, travel planning, and other processes/actions., • International Lawyers and Secondees, • Coordinate diaries, speakers, meeting rooms, materials, hospitality and communications, ensuring visiting lawyers receive a professional and well-organised experience., • Work with the Head of International and Senior International Relationship Manager to coordinate a programme of training, networking and social activity for international secondees and business development associates., • Help design and deliver structured programmes for associates visiting from overseas law firms, including week-long visits involving meetings, practice-area introductions, training, social activities and partner engagement., • Maintain appropriate records and follow-up actions arising from secondments and visiting-lawyer programmes., • International Events, • Take end-to-end ownership of the administrative and logistical delivery of international events in London and overseas (IBA Annual Conference, New Year Dinner, overseas-firm dinners, seminars and workshops). For larger events, this will involve working closely with our Events team, and for smaller events it may involve researching and booking venues and suppliers, including overseas venues managed remotely., • Prepare and manage invitee lists via CRM (InterAction/Vuture); issue invitations; monitor and manage RSVPs; coordinate guest queries and special requirements., • Prepare table plans, place cards, name badges and briefing notes; ensure accurate post-event attendance records and follow-up captured in firm systems., • Business Development Undertake ad hoc research on countries, market sectors, organisations and individuals to support BD initiatives. Collaborate with the BD team on international initiatives, research, content and follow-up. • Internal Marketing Maintain Hub pages showcasing our international strategy, work and credentials (including an up to date "cheat sheet" for preferred international firms); maintain pages for the IB, IBA (including sub-groups), USEN, AIJA and similar groups. • Stakeholder Management Serve as the primary point of contact for internal and external stakeholders on IB matters; communicate credibly with senior partners and senior contacts at overseas firms. Ensure messages are passed on accurately and promptly; act professionally and courteously with all clients, potential clients and third parties. • Project and Administrative Support, • Undertake discrete strategic projects as directed., • Proactively support the Head of International, including diary management, correspondence and travel; horizon-scan to pre-empt conflicts and anticipate needs. Assist with billing and credit control; coordinate file-opening and conflict checks; delegate routine processing to Practice Support Assistants while retaining oversight. Prepare PowerPoint presentations with minimal input, delivering slides that are clear and in line with branding. Skills and Experience • Significant EA, senior PA or senior business support experience, ideally supporting a partner or senior leader in professional services., • Outstanding written communication, organisational and project-coordination skills; strong attention to detail; ability to manage multiple workstreams and changing priorities., • Proven experience with complex diary management and international travel (flights, rail, accommodation, transfers, visas, travel insurance)., • Experience coordinating international business trips, conferences and small- to large-scale events in London and overseas, including managing remote and virtual delivery., • Advanced Microsoft Office (Word, Outlook, Excel, PowerPoint); confident with CRM, event-management, board-portal and financial-reporting systems; experience of InterAction, Vuture and Diligent advantageous., • Comfortable working with data; curious about using technology and AI to simplify processes and improve accuracy., • Demonstrated ability to engage the wider Practice Support team and secure support without direct line-management responsibility. Personal Attributes • Robust, resilient and diplomatic; able to navigate complex relationships and competing priorities with confidence., • Shows genuine interest in the firm's international relationships and is motivated by making the international programme work well, not simply completing tasks., • Takes ownership and accountability; follows actions through to completion; keeps others informed., • Exercises sound judgement and discretion; knows when to act independently, consult or escalate; commercially astute., • International outlook; builds rapport across cultures, time zones and different working styles., • Credible with partners; able to gain their confidence and constructively challenge or influence where needed., • Committed to continuous improvement; comfortable as a change agent; uses systems and AI appropriately to improve delivery., • Flexible, adaptable and positive; a strong team player with excellent work-management skills.

We sort administrative assistant pa jobs with better pay, shorter commutes and sooner starts in mind.Explore your options and find your next move.

We sort administrative assistant pa jobs with better pay, shorter commutes and sooner starts in mind. Explore your options and find your next move.

We sort administrative assistant pa jobs with better pay, shorter commutes and sooner starts in mind.Explore your options and find your next move.

We sort administrative assistant pa jobs with better pay, shorter commutes and sooner starts in mind.Explore your options and find your next move.

We sort administrative assistant pa jobs with better pay, shorter commutes and sooner starts in mind.

Join to apply for the SENIOR LIVER TRANSPLANT SURGEON role at Montefiore Health System. BE among the first 25 applicants – 1 day ago. Montefiore Einstein Transplant Center is seeking a senior liver transplant surgeon for our busy liver transplant and hepatobiliary surgery program, who would qualify as UNOS liver transplant surgical director. Montefiore Health System is a large university‑based health care system in NY with three tertiary care hospitals, a Children’s Hospital, and multiple regional affiliates and clinics. The Transplant Center of Excellence includes solid organ programs in adult and pediatric liver transplant, pediatric and adult kidney transplant, pancreas transplant, lung transplant, live donor liver and kidney, and pediatric and adult heart transplant. The liver transplant program has been at the forefront of innovation including early adoption of perfusion devices for liver preservation, split liver grafts, and advanced hepatobiliary surgery. The program has a large academically oriented hepatology practice with 9 transplant hepatologists, 2 adult Hepatology fellows (one ACGME approved), 2 ASTS transplant surgery fellows, and a dedicated liver medicine service supported by medicine house staff, hospitalists and PA’s. The current Department consists of 4 transplant PA/NPs, 2 clinic LPNs and 1 Hepatology NP. The program supervises multidisciplinary clinics and tumor boards for liver cancer in collaboration with Montefiore’s Comprehensive Cancer Center. The Transplant Surgery Division performs a large volume of hepatobiliary surgical cases. The Transplant Center structure includes a dedicated hospital administrative leader (Assistant VP) and assistant directors for Quality, Marketing, Practice Management, and Finance. The main transplant hospital center has a dedicated transplant floor for post patients combined with a pre‑liver medicine service. There is an approved ASTS transplant fellowship. The successful candidate will have demonstrable technical expertise in liver transplant surgery, leadership skills, a track record of academic achievement, and at least five years post Fellowship experience. Faculty appointment and rank in the Department of Surgery and Albert Einstein College of Medicine will be commensurate with the applicant’s record of achievement. Location: Bronx, New York Schedule: Day shift, MON‑FRI, hours vary (8 hours daily) Compensation: $560,000.00–$700,000.00, competitive salary $400,000–$700,000 with productivity incentives (wRVU), paid malpractice, CME with stipend, 403(b) and 457 tax shelters, LTD, STD, health, dental, vision and more. For immediate consideration, please send your letter of interest and CV to Senior Physician Recruiter William Carpini at . Mid‑Senior level Full‑time Health Care Provider Hospitals and Health Care Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. #J-18808-Ljbffr

Top US Law Firm | Corporate Team | £48,000–£55,000 + Excellent Benefits | Hybrid Working | Liverpool Street Are you an experienced Executive Assistant looking to join one of the friendliest and most respected US law firms in the City? This is a fantastic opportunity to work in a fast-paced, collaborative environment supporting high-level Partners and senior fee earners at the very top of their field. The role is a 12-month fixed-term contract. • Hybrid working – typically 3 days in the office, • Outstanding benefits including private medical, generous holiday allowance, wellness initiatives, and more, • A genuinely supportive and inclusive culture – regularly praised as one of the friendliest firms in the City, • Providing high-level EA support to Partners and senior lawyers in the Corporate team, • Diary and inbox management, arranging complex international travel, and client liaison, • Preparing high-quality documents, presentations and reports, • Assisting with billing, time recording and other administrative tasks to ensure the team runs smoothly, • Previous EA or PA experience in a law firm or professional services environment, • Exceptional organisational and communication skills, • A proactive, can-do attitude and ability to work with discretion and professionalism, • Someone who thrives in a collaborative, high-performance culture To apply or find out more, get in touch today. #J-18808-Ljbffr

Direct message the job poster from McKinlay Law Are you an organised, proactive and detail-driven PA looking to take your career to the next level? An established and highly regarded law firm is seeking a professional and ambitious Personal Assistant to support a senior stakeholder at the very top of the business. No legal experience required – what matters is your proven PA/secretarial background (minimum 12 months in corporate or professional services), a passion for organisation, and the confidence to work with senior-level professionals. This is a varied, fast-paced role where no two days are the same. You’ll be a trusted right-hand to the partner, ensuring their schedules run seamlessly, their meetings are organised, and their travel and events are managed. • Managing complex and ever-changing diaries with precision, • Anticipating partners’ needs to ensure they are fully prepared for every meeting, conference, or event, • Producing, formatting and amending key documents and correspondence, • Managing travel logistics – flights, hotels, transfers, visas, itineraries, • Organising high-level events, seminars, client dinners and team functions, • Proofreading important documentation with accuracy and attention to detail, • Tracking and processing expenses, • Strong PA/secretarial experience in a corporate/professional services setting, • Excellent IT skills and the ability to juggle multiple priorities, • Exceptional organisational skills and the discretion to handle confidential information, • A confident communicator who builds strong relationships with senior stakeholders Fantastic opportunity for a secretary / PA looking to take their first step into a more executive assistant role. Hybrid working is offered - two days working from home. The firm have a very friendly, collegiate culture, and team orientated environment. McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details. Not Applicable Full-time Legal and Administrative Legal Services and Law Practice #J-18808-Ljbffr

Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee earner support using cutting-edge tools and innovative tech solutions to provide exceptional and frictionless service to the fee earners across the firm. Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee earner support using cutting-edge tools and innovative tech solutions to provide exceptional and frictionless service to the fee earners across the firm. The Legal Operations team form part of the Legal Support Services department and provides high value administrative support for fee earners with a focus on matter management, diary management, travel and business development. The Senior Legal PA is a member of the Legal Operations team situated within the Legal Support Services department. This role is primarily a Partner focussed role, based day to day within one of the Firm's fee earning departments. The Senior Legal PA will work with specified Partners and/or other senior fee earners to provide proactive, timely and high quality administrative/co-ordination support, flexing to provide support to the fee earners in the manner which best suits our clients. The Senior Legal PA will be an engaged, self-motivated and organised individual, able to manage a busy workload and take responsibility for following tasks through to completion, delivering excellence in client service to both internal and external clients. The Senior Legal PA will need to demonstrate technical excellence with superb attention to detail. • Acting as a first point of contact on behalf of the fee earners; fielding calls, emails, correspondence, and meeting requests (internal and external), and responding on behalf of the fee earner, if appropriate., • Full proactive and advanced international calendar management in multiple time zones for assigned fee earners, including scheduling calls/meetings. Collating necessary information to ensure the fee earners are fully prepared for all client meetings; preparing background information and notes as needed, supporting the follow through of action points., • Supporting fee earners with expense claims., • Supporting fee earners in their ancillary supervisory roles and with other business related requirements., • Supporting fee earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems., • Supporting the fee earners and supervising Legal PAs to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD and KYC., • Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols., • Ensuring all inactive matters are closed, client funds are returned, and matters are archived in a timely fashion., • Developing a strong working knowledge of the Firm's billing systems, including processes and systems, to support the fee earners and supervising the Legal PAs and Business Administrators in producing accurate bills and financial information for their clients., • Ensuring files are set up with correct rates, discounts and billing information, and that Money on Account is collected, or files are on the exempt list., • Co-ordinating WIP lists and billing on behalf of Partners, including liaison with the billing team. Supporting fee earners with proactive monitoring of time and bills against the estimate., • Supporting fee earners with monitoring and addressing unpaid bills, liaising with Credit Control as required., • Supporting fee earners with ensuring disbursements, invoices and payments are issued correctly and promptly., • Full management of travel for assigned fee earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements., • Ensuring that fee earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy., • Assisting fee earners with building a business case for travel., • Supporting fee earners in preparing content and presentations for clients and prospective clients., • Organising business breakfasts, lunches, dinners or smaller events and assisting fee earners with expenses., • Logging referrals and contacts to the CRM system (InterAction) and management of CRM lists., • Collaborating with the Legal PAs to ensure the smooth running of the matter lifecycle and appropriate delegation to ensure that all matters are compliant., • Collaborating with the Business Administrators to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on InterAction and arranging couriers etc., • Working closely with Document Production Unit to delegate all formatting, production, typing, amends, manipulation and house styling work to the unit and, where required, documents that require proofreading., • Liaising with Legal Support Services teams, the Global Capability Centre and other internal departments to delegate work where appropriate or to obtain specialist input as needed, taking ownership of issues, and following up where appropriate., • Promoting a cohesive working environment within the team and supporting other team members and colleagues., • Recognising when processes or systems can be improved and working with the Division Assistants to implement new ideas and change., • Approachable, flexible and adaptable to respond positively to changes in requirements and/or providing support for other colleagues as needed., • Stepping up when required to cover the Division Assistant or other members of the Legal Operations team., • Working flexibly across other Legal Operations Teams where needed., • Take full responsibility and ownership for their workload., • Be clear and transparent around their working arrangements, and follow through on their commitments to the team (e.g. attending the office when they say they will)., • Demonstrate a commitment to the Firm's core values., • Recognise the importance of Equity, Diversity and Inclusion (EDI) in the workplace, and take responsibility for learning about the EDI strategy, and looking for appropriate ways to support it., • Selecting a Focus Area or Specialism to learn new skills and support the firm's business operations strategy to drive service, innovation and engagement across Legal Support Services., • Previous experience gained in a senior legal administrative role supporting a team in a legal environment, having an understanding of industry standards for compliance and matter management., • Strong time management skills: can juggle several tasks at any given time, plan ahead, and respond positively and willingly to re-prioritise and adapt to changes in requirements., • Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time, and that any potential diary clashes are proactively identified and addressed., • Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized., • Organised and methodical, and able to operate effectively and efficiently within structured work processes, in particular with the compliance/quality control frameworks., • Excellent IT skills across a broad range of MS Office and other business management applications, with a willingness to learn new software and adapt to change., • Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles., • A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business., • Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence., • High levels of discretion, with the ability to deal effectively with sensitive or confidential information., • Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.). Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested. Mishcon de Reya is an independent law firm, which now employs over 1400 people with more than 650 lawyers offering a wide range of legal services to companies and individuals. The firm has grown rapidly in recent years, showing more than 40% revenue growth in the past five years alone. With presence in London, Oxford, Cambridge, Singapore, Hong Kong and UAE, the firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply. The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution. We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working. #J-18808-Ljbffr

Personal Assistant to the Chief Executive – Temp to Perm. We are partnering with a mission‐driven climate‐focused organisation to recruit a highly capable and proactive Personal Assistant to the Chief Executive. As PA to the Chief Executive, you will provide high‐level administrative, organi