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Residential Conveyancing Assistant/Secretary – London The Opportunity An exciting opportunity has arisen for an experienced Residential Conveyancing Assistant/Secretary to join a highly regarded and growing central London law firm. Working within a busy and collaborative residential property team, you will provide comprehensive support to experienced fee earners across a varied and high-quality caseload. This role is ideal for a motivated individual looking to develop their career in a fast-paced and supportive environment. The team is known for delivering exceptional client service and handling a broad range of residential property matters for an impressive client base. Key Responsibilities \n • Provide full administrative and secretarial support to the residential conveyancing team, • Manage client onboarding, including opening files, AML and compliance checks, • Liaise with clients, estate agents, lenders and third parties to progress transactions, • Handle diary management, scheduling appointment, and responding to enquiries, • Maintain accurate records on case and document management systems, • Assist with post-completion matters and file closing procedures\n About You \n • Minimum 12 months’ experience in a Residential Conveyancing Assistant or Secretary role, • Solid understanding of the conveyancing process (freehold and leasehold preferred), • Experience supporting transactions across the full lifecycle, • Familiarity with AML processes and onboarding procedures, • Highly organised with the ability to manage a busy workload, • Strong communication skills with a professional, client-focused approach, • Proficient in case management systems and Microsoft Office\n Desirable Experience \n • Experience with Land Registry processes and post-completion work, • Background in a high-volume conveyancing environment\n\n The Firm You will be joining a well-established and reputable firm with a strong presence in the residential property market. The team offers a collaborative and supportive working environment, with a genuine focus on career development, stability and delivering high-quality legal services. Why Apply? \n • Join a respected and growing property team, • Hybrid working arrangements, • Supportive and collaborative culture, • Excellent opportunity for long-term career development\n Apply now or get in touch to find out more. #INDMADS

Senior Legal Secretary – Competition & Regulatory London We are partnering with a leading international law firm to recruit an experienced Senior Legal Secretary to join its highly regarded Competition & Regulatory team in London. This is an excellent opportunity for a proactive and highly organised legal support professional to work alongside senior lawyers on complex, high-profile matters within a fast-paced and collaborative environment. The Role The successful candidate will provide comprehensive secretarial and administrative support to Partners and Fee Earners, ensuring the smooth running of a busy practice and maintaining exceptional client service standards. Key Responsibilities • Managing complex and ever-changing diaries for senior stakeholders, • Coordinating meetings, conference calls and client events, • Arranging domestic and international travel, including itineraries and accommodation, • Preparing, formatting and amending legal documents, correspondence and presentations, • Assisting with billing, expenses and matter administration, • Monitoring inboxes and acting as a key point of contact for clients, • Supporting business development activities where required, • Maintaining accurate records and document management systems, • Liaising with colleagues across departments to ensure seamless service delivery Candidate Profile • Previous experience as a Legal Secretary or Senior Legal Secretary within a law firm, • Experience supporting Partners and senior legal professionals, • Strong document production and formatting skills, • Excellent organisational and time-management abilities, • Exceptional attention to detail and accuracy, • Strong communication and interpersonal skills, • Ability to manage multiple priorities and work effectively under pressure, • Proficiency in Microsoft Office applications and legal document management systems What's on Offer • Opportunity to join a market-leading legal practice, • Exposure to high-quality and complex legal work, • Collaborative and supportive working environment, • Excellent professional development opportunities, • Comprehensive benefits package If you are an experienced legal support professional seeking your next challenge within a prestigious legal environment, we would welcome a confidential conversation.

Private Client Legal Secretary We’re working with a well-established law firm recruiting for a Legal Secretary / Administrator to join their Private Client team in a busy, friendly, and diverse central London office .This is an excellent opportunity for someone with prior secretarial or administrative experience and a genuine interest in Private Client work to join a supportive environment. You’ll play a key role in ensuring the smooth day-to-day running of the team, providing both administrative and client-facing support. You’ll be responsible for: • Managing correspondence and legal documents, always ensuring accuracy and confidentiality, • Opening and closing client files, archiving, and maintaining accurate records and databases, • Supporting financial administration and diary management for the team, • Acting as an initial point of contact for new enquiries, liaising with clients and arranging meetings, • Coordinating team meetings, business development activities, and marketing events, • Providing general administrative support to the Private Client team as required, • Maintaining high standards of organisation across all tasks and processes, • Ensuring all work is handled with professionalism, discretion, and attention to detail This role would suit someone with previous experience in a similar position, strong keyboard and administrative skills, and a professional, flexible approach. You’ll have excellent interpersonal skills, confidence dealing with clients, and a clear understanding of the importance of confidentiality. The firm offers a supportive environment with a strong focus on training and development, encouraging employees to thrive and progress within the organisation. If you are interested in this opportunity and learning more, please do get in touch or apply today!

Arthur are working exclusively with a client to hire a Company Secretary to join their Legal & Compliance team. This is an excellent opportunity for an experienced governance professional with a background in insurance or financial services who thrives in a fast-paced, regulated environment. Key Responsibilities • Lead company secretarial activities including drafting agendas, board and committee minutes, written resolutions, and corporate materials, • Coordinate board and committee meetings, including preparation and stakeholder management, • Support the delivery of robust corporate governance frameworks, • Maintain statutory registers and manage regulatory filings and applications, • Ensure legal, regulatory, and compliance records are accurate and up to date, • Assist with annual and periodic filings and reporting obligations, • Prepare legal documentation and support transactional and administrative projects, • Provide administrative support to the Legal & Compliance function, • Support disaster recovery planning and processes, • Assist with due diligence, KYC requests, and auditor engagement, • Monitor and report on legal and regulatory developments Required Qualifications & Experience • 6–10 years’ company secretarial experience within a law firm, corporate legal department, or professional services environment, • Proven expertise in meeting preparation and high-quality minute taking, • Experience within insurance or financial services, • Degree qualified with a CILEx qualification or equivalent paralegal training, • Familiarity with regulatory bodies and filings (e.g. Companies House, PRA, FCA, Lloyd’s and/or CBI), • Strong organisational skills with the ability to manage multiple priorities and deadlines, • Proactive, professional, and approachable with a “can-do” mindset, • Able to work both independently and collaboratively, • Strong written and verbal communication skills with exceptional attention to detail, • Proficient in Microsoft Office and Board Vantage If you’re looking to take the next step in your company secretarial career within a collaborative and high-performing team, we’d love to hear from you. Apply now or reach out for a confidential discussion.

AJ Chambers is recruiting on behalf of a leading West End law firm in London for a Legal Secretary within the Private, Tax & Wealth Planning team. The role provides high-level administrative and coordination support to Senior fee earners and Associates, including diary and inbox management, travel and expenses, client meeting preparation, billing support, client onboarding, compliance monitoring, and event coordination. The successful candidate will act as a key point of contact, liaise with internal teams, support client relationship activities, and ensure the smooth running of matters from inception to completion. Key responsibilities include: • Managing calendars, meetings, travel, and expenses., • Supporting billing, WIP management, and debt collection processes., • Coordinating client onboarding, compliance checks, and matter administration., • Preparing and proofreading documents, presentations, and correspondence., • Assisting with client events, business development activities, and client care programmes., • Liaising with internal departments and providing cover for colleagues when required. Requirements: • Previous administrative experience within a professional services environment (ideally legal)., • Strong organisational, time management, and multitasking skills., • Experience managing complex diaries for multiple stakeholders., • Excellent attention to detail and ability to work within compliance frameworks., • A flexible, team-oriented approach and high levels of discretion., • Confidence using case management, billing, and CRM systems. The role will offer hybrid working and excellent benefits For further information please contact Ella Britton

Property Legal Secretary London | Competitive Salary + Benefits A well-established London law firm is looking to recruit an experienced Property Legal Secretary to join its busy and successful property team. This role offers the opportunity to work closely with experienced lawyers on a varied caseload of commercial property and residential transactions, providing high-level secretarial and administrative support in a fast-paced environment. Key Responsibilities • Supporting fee earners with property transactions from instruction through to completion., • Managing Land Registry applications and SDLT submissions., • Assisting with client onboarding, AML and compliance procedures., • Preparing legal documents, correspondence, bills and completion packs., • Liaising with clients, agents, lenders and third parties., • Maintaining electronic files and ensuring matters progress efficiently. Requirements • Previous experience as a Legal Secretary within a Property team., • Strong understanding of conveyancing and property processes., • Experience with Land Registry applications and SDLT submissions., • Excellent organisational skills and attention to detail., • Confident communicator with a professional and proactive approach., • Ability to manage multiple priorities in a busy legal environment This is an excellent opportunity to join a respected firm offering high-quality work, a supportive culture and genuine long-term career prospects.

📄⚖️ Legal Secretary Competitive Salary | Private Client | Central London A well-established London law firm is seeking an experienced Legal Secretary to join its busy Private Client team. This is an excellent opportunity for a professional, organised Legal Secretary with strong experience and a genuine interest in this area. As a Legal Secretary, you will provide full secretarial and administrative support including managing correspondence and legal documents, file management, diary coordination, maintaining records, assisting with finance tasks, and acting as the first point of contact for client enquiries. You will also support meetings, client liaison, and wider team activities when required. This is a 1:1 position supporting an experienced fee earner, with flexibility to assist across the wider team where needed. The ideal Legal Secretary will have previous experience in a similar role, ideally within Private Client. Strong communication skills, attention to detail, and a professional, discreet approach are essential. The work is largely precedent-based, so it is not heavily focused on pure typing; however, confidence in typing, form completion, and using initiative is required. Hybrid working is available after an initial 3-month probation period. This role is strictly secretarial/administrative and is not suitable for paralegals, graduates, or those seeking a training route. Apply now!

Senior Legal Secretary Permanent | Full-time An excellent opportunity to join my client, a leading international law firm, as a Senior Legal Secretary supporting their high-performing Private Equity team in London. Fluency in French and English (spoken, written and reading) is essential for this role This is a key role within a fast-paced and collaborative environment, providing high-level secretarial and administrative support to partners, counsel, associates and trainees, while working closely with wider business services teams to ensure seamless day-to-day operations. You will be responsible for providing proactive, high-quality support including: • Managing complex diaries, prioritising meetings and resolving scheduling conflicts, • Drafting, formatting, amending and proofreading documents, presentations and correspondence, • Managing fee earner inboxes and ensuring timely actioning and filing of client and matter-related emails, • Supporting the billing process in partnership with the Finance team, • Opening new clients and matters, including conflict checks and engagement letters, • Arranging complex international travel and preparing detailed itineraries, • Maintaining and updating contact databases and CRM systems, • Managing electronic and hard copy filing systems to ensure accuracy and completeness, • Inputting time recording where required, • Handling calls and voicemail professionally, ensuring messages are actioned appropriately, • Processing expenses accurately in line with client and office requirements, • Coordinating document production, including scanning, binding and closing binders, • Supporting business development activity, including internal reporting and updates, • Building strong relationships with fee earners, clients and internal stakeholders, • Working collaboratively across teams and contributing to a positive team culture To be successful in this role, you will bring: • A minimum of 5 years’ experience supporting at partner level within a legal environment, • Strong MS Office skills (Word, Excel, PowerPoint, Outlook), • The ability to manage multiple priorities and work under pressure, • A proactive, professional and flexible approach, • Strong initiative and a team-focused mindset Language requirements • Fluent in French and English (spoken, written and reading) This is a fantastic opportunity to join my client’s London office in a senior support role within a highly regarded Private Equity practice, offering exposure to complex work in a dynamic and collaborative environment.

Exciting opportunity to join a top-tier law firm in London, supporting senior fee earners within a high-performing, international team. Fast-paced, collaborative environment where precision, professionalism and adaptability are key. Key Responsibilities: • Extensive diary and inbox management for multiple stakeholders, • Coordinating complex international travel and cross-border meetings, • Preparing, formatting and proofing high-level legal documents and correspondence, • Acting as a key point of contact for clients and internal teams, • Supporting billing, expenses and general administrative processes Language Requirement (Essential): • Business-level French is a strict requirement, • Regular use of French in both written and spoken communication, • Ability to confidently draft and communicate complex information in French What we’re looking for: • Proven experience as a Legal Secretary / PA within a law firm or professional services, • Candidates from a Private Equity environment are also strongly encouraged to apply, • Highly organised with exceptional attention to detail, • Confident managing multiple priorities in a demanding environment, • Strong interpersonal skills and a proactive, solutions-driven approach This is a fantastic opportunity for a polished Legal PA/Secretary with fluent French to step into a prestigious firm and play a key role in a dynamic, international team.

Part-Time Librarian | London | £30,000–£35,000 Pro Rata | Leading London Law Firm Are you an organised and detail-oriented Librarian or legal support professional looking for a part-time opportunity within a highly regarded London law firm? This is an excellent opportunity to join the firm's Knowledge & Innovation function, supporting the effective management of legal resources, subscriptions and library services across the business. Reporting directly to the Head of Knowledge & Innovation, you will play an important role in ensuring the smooth day-to-day operation of the firm's library and information services. This position offers a varied workload, combining administration, supplier management, resource maintenance and user support within a collaborative and professional environment. The firm has an outstanding reputation across a number of practice areas and is recognised for delivering high-quality legal advice to a diverse and sophisticated client base. Alongside its strong market standing, the firm is known for its supportive culture, approachable leadership team and commitment to maintaining a positive working environment. This is a part-time position requiring office attendance either two or three days per week, making it an excellent opportunity for someone seeking flexibility whilst remaining within a professional services environment. The Role Working closely with the Head of Knowledge & Innovation, you will be responsible for managing the firm's library resources, subscriptions and supplier relationships, ensuring lawyers and business services teams have access to the information and tools they need. Key responsibilities include: • Maintaining and updating library catalogues, including new acquisitions, updated editions and withdrawn materials, • Managing hardcopy subscriptions, textbooks, looseleaf services and journals, including ordering, distribution and supplier liaison, • Monitoring subscription renewal dates and coordinating renewals or cancellations with internal stakeholders and suppliers, • Obtaining quotations and negotiating renewal terms with suppliers where appropriate, • Processing invoices, checking accuracy and coordinating payments with the Accounts team, • Logging and maintaining supplier contracts within the firm's document management system, • Managing user access to online legal resources and liaising with suppliers to resolve access issues, • Monitoring usage data and preparing reports to identify underutilised resources, • Maintaining supplier and training provider contact records, • Providing general administrative support to the Knowledge & Innovation function as required Requirements • Previous experience as a Librarian within a law firm or professional services environment is preferred, • Alternatively, experience as a Legal Secretary or Legal PA with an interest in moving into a library and knowledge management role will be considered, • A minimum of 1–2 years' professional experience within a legal or professional services environment, • Strong organisational skills with excellent attention to detail, • Good written and verbal communication skills, • Ability to manage multiple tasks and work independently, • Comfortable using Microsoft Word and Excel at a basic to intermediate level, • Experience using a document management system is essential, • A proactive, reliable and flexible approach to work, • Someone who enjoys working in a supportive team environment and takes pride in maintaining high standards Additional Information • Part-time role – either 2 or 3 days per week, • Office-based position in London, • Salary: £30,000–£35,000 pro rata, • Reporting to the Head of Knowledge & Innovation, • Immediate start available, • Interviews taking place as soon as suitable candidates are identified This is an excellent opportunity for an organised Librarian or legal support professional seeking a varied and flexible role within a highly respected law firm. The position offers the chance to work closely with senior stakeholders, take ownership of key processes and contribute to the effective delivery of knowledge resources across the firm. Please submit your CV as soon as possible and a member of the team will be in touch.

AJ Chambers are working with a prestigious Law Firm based in Central London who are looking for a Float Legal Secretary to join the team, predominantly supporting the Family and Litigation teams The Float Team The Float Team currently consists of two secretaries who provide support across all departments, covering periods of holiday, sickness, or where additional assistance is required. The Role This role involves providing a broad range of secretarial and administrative support to fee earners. The successful candidate must be able to step into different roles at short notice and will have strong experience in family law. Responsibilities include: • Typing, formatting, and proofreading legal documents, correspondence, and presentations, • Maintaining both physical and electronic filing systems, including opening, closing, and archiving files, • Assisting with case management systems, conflict checks, and billing processes, • Managing diaries and schedules for fee earners, • Carrying out general administrative duties such as scanning, printing, binding, and photocopying The role requires a solid understanding of legal terminology, procedures, and relevant technology. Skills and Attributes The ideal candidate will demonstrate: • A strong commitment to delivering exceptional client service, • Excellent accuracy, attention to detail, and organisational skills, • The ability to remain confident and effective under pressure, • Strong written and verbal communication skills, including professional telephone manner, • Discretion and the ability to handle confidential information sensitively, • Initiative, adaptability, and lateral thinking, • Confidence working with fee earners at all levels, • Proactive and flexible approach to unfamiliar tasks Additionally, candidates should have: • Strong IT skills, including Microsoft Office, Zoom, and Microsoft Teams, • Experience with SOS Connect, BigHand or Diktamen, Nuance/Kofax, and iManage (desirable, training provided), • Excellent time management and the ability to work independently with minimal supervision, • A collaborative approach and the ability to build positive working relationships, • A willingness to support colleagues and contribute to team efficiency, • Fast and accurate typing skills (minimum 65 words per minute), • Strong business writing and numeracy skills, • Reliability, persistence, and a commitment to delivering high-quality work The role will offer great benefits and hybrid working. Please contact Ella Britton at AJ Chambers for further information

Legal Secretary – Commercial Property Leading West End Law Firm £45,000 - £50,000 Are you an experienced Legal Secretary seeking a traditional, rewarding role within a highly respected West End law firm? This is a fantastic opportunity to join a leading UK practice and provide dedicated support to a small team of Commercial Property lawyers. In this position, you’ll be an integral part of the team, handling a varied range of legal secretarial and administrative tasks. This is not a high-volume diary management or travel coordination role — instead, it’s a classic legal secretary position, allowing you to become deeply involved in the property work itself and really make a difference day-to-day. Key Responsibilities: • Preparing and amending legal documents and correspondence, • Assisting with property transaction processes and documentation, • Liaising with clients, solicitors, and other stakeholders, • Managing file systems and ensuring compliance with firm procedures What’s on Offer: • Salary up to £50k, • Hybrid working model (office in the West End of London), • Supportive, well-established team and inclusive firm culture If you’re looking for a friendly, traditional legal secretary role within one of London’s most respected firms — where you can take pride in your work and feel valued every day — this could be the perfect move. Apply now or contact me for a confidential discussion.

Owen Reed is looking for an accomplished Legal Secretary to join the Private Wealth team at a top law firm in London. This is an exciting opportunity for an experienced Legal Secretary to become part of a highly regarded Private Wealth practice, providing exceptional support to legal professionals while working in a collaborative, client-focused environment. The successful Legal Secretary will play a key role in ensuring the smooth day-to-day running of the team while delivering outstanding service to both colleagues and clients. Working Arrangement This is a permanent hybrid position based in London, with three days in the office and two days working from home. About the Role As a Legal Secretary supporting the Private Wealth team, you will provide high-quality secretarial and administrative support within a busy and fast-paced practice. The Legal Secretary will take ownership of team workflow, manage competing priorities and ensure work is completed accurately, efficiently and to the highest professional standard. The Legal Secretary will manage team calendars, coordinate meetings, prepare and proofread legal documents, oversee billing processes, submit expense claims and proactively monitor team inboxes during absences. Working closely with Executive Assistants, Client Administrators and Business Services teams, the Legal Secretary will ensure seamless support across the department while maintaining excellent client service. Key Responsibilities • Manage team workflow and coordinate work with central support departments., • Monitor shared inboxes during absences and ensure timely responses., • Organise meetings, manage diaries, book meeting rooms and coordinate logistics., • Prepare, amend and proofread legal documentation to house style with exceptional accuracy., • Collaborate with Executive Assistants, Legal Secretaries and Business Services teams to provide seamless support and holiday cover., • Manage billing administration, generate bills and liaise with Client Administrators while ensuring compliance processes are followed., • Submit expense claims promptly and accurately., • Act as a professional first point of contact for clients and colleagues, managing calls and correspondence efficiently., • Identify potential issues proactively and implement practical solutions to maintain an efficient workflow., • Keep stakeholders informed of progress and changing priorities while consistently meeting deadlines. About You The ideal Legal Secretary will be proactive, organised and committed to delivering exceptional support within a professional legal environment. You will possess excellent communication skills, demonstrate sound judgement and thrive when managing multiple priorities. You will have: • Proven experience providing first-class legal secretarial support within a professional services or legal environment., • Essential experience within Probate or Trust and Tax., • Excellent verbal and written communication skills., • Strong organisational skills with the ability to prioritise competing deadlines., • Exceptional interpersonal skills with the confidence to build strong working relationships., • A proactive, adaptable and solutions-focused approach., • Excellent attention to detail and proofreading ability., • Advanced knowledge of Microsoft Office applications., • A minimum typing speed of 60 words per minute., • A strong client-service mindset with professionalism, discretion and good judgement.

Legal PA Location: London (Hybrid) Salary: Competitive + Benefits We are currently seeking a Legal PA to support a busy legal team within a respected law firm. This position offers the opportunity to work closely with fee earners and partners, providing high-level administrative and organisational support. Key Responsibilities: • Diary and meeting management, • Preparing legal documents and correspondence, • Managing billing and expense processes, • Coordinating travel arrangements, • Client liaison and relationship management, • Matter administration and document management, • Supporting business development activities where required Requirements: • Previous experience as a Legal PA, Legal Secretary or Legal Administrator, • Experience supporting fee earners or legal professionals, • Strong document production skills, • Excellent communication and organisational abilities, • Professional and client-focused approach Benefits: • Hybrid working, • Competitive salary and benefits package, • Exposure to high-quality legal work, • Supportive and inclusive culture

Join Orwins as an experienced Property Secretary and become part of a busy, high-performing property team in Finchley. We do law differently - less formal, more focused, and built around delivering an outstanding client experience. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to play a key role in supporting a top-tier legal team. Working across residential conveyancing, commercial property and secured lending, you will support a talented group of fee earners with the day-to-day coordination that keeps matters progressing smoothly. From client communication and document preparation to post-completion work and Land Registry submissions, you will be central to ensuring every transaction is handled efficiently, accurately and professionally. What You Will Be Doing • Provide full secretarial and administrative support to a busy property team working across residential conveyancing, commercial property and property finance matters., • Prepare, format and amend legal documents, contracts, completion statements and correspondence with a high level of accuracy and attention to detail., • Manage Land Registry applications, SDLT submissions and post-completion formalities using systems such as Infotrack, ensuring all deadlines and compliance requirements are met., • Open, organise and maintain client files, keeping records, documents and case management systems fully up to date throughout each transaction., • Liaise confidently with clients, solicitors, lenders, estate agents and other third parties, helping to keep transactions moving and queries resolved promptly., • Order searches, manage incoming documentation, monitor progress on live matters and proactively support fee earners with the smooth running of their caseloads., • Help create a professional, efficient and reassuring experience for clients by ensuring communication is clear, timely and well organised from instruction to completion. What We Are Looking For You will have previous experience as a property or legal secretary, a confident knowledge of Land Registry processes and hands-on post completion experience. LEAP experience is a big plus. Above all, you are organised, accurate, and the kind of person who takes real pride in their work. What You Will Get At Orwins, we invest in our people just as much as our future. Our future is our people. This is a firm where your voice is heard, your contribution is recognised, and your development is taken seriously – not just talked about. You will get genuine access to our C-Suite, Senior Partners, leaders and experts from the start, working closely with a team that values expertise, supports each other and takes pride in doing things well. We are growing fast, and the people who join us will grow with us too. On top of that: fresh and open plan offices, flexible hybrid working, a benefits package that enhances your development, financial security, family and wellbeing and personal life. Above all, a people focussed and collaborative culture that makes coming to work worth it. Further Information: • Salary to £30,000 per annum, • Hybrid based role with 3 days in our Finchley Office each week Additional Benefits Information: • Annual Leave Entitlements: 25 days, plus Bank Holidays and your Birthday day off (a/l increases with time served!), • Private Medical Insurance through Vitality, • Cashplan through Medicash, • EAP scheme (open to family members), • Referral bonuses, • Enhanced wellbeing policies, • Enhanced family friendly policies, • Salary sacrifice pension through NEST, • More free fruit, drinks and regular freebie lunches than you can handle, • CSR events, • Summer and Winter colleague events, celebrating our collective efforts Orwins is working in partnership with its recruitment partner Cogito Talent for this vacancy. As such you may be contacted by either the Cogito Talent or Orwins recruitment team during the screening phase.

Legal PA (Float) Are you an experienced Legal PA looking for a varied and engaging role within a supportive and collaborative team environment? Our client, a highly regarded and long-established law firm, is seeking a proactive and adaptable Float Legal PA to provide high-quality support across a range of practice areas. This is an excellent opportunity for someone who enjoys variety in their workload, thrives in a fast-paced environment, and takes pride in delivering exceptional administrative support. The Opportunity Working alongside an established team of Legal PAs, you will provide comprehensive support to Partners and Fee Earners across the business, stepping in to cover absences and ensuring a seamless service is maintained at all times. This role offers exposure to a broad range of legal work and stakeholders, making it ideal for a flexible and organised individual who enjoys building relationships with a keen interest in family law. Key Responsibilities • Managing busy inboxes and ensuring emails and documents are accurately filed within the firm's document management system., • Providing diary management support, coordinating meetings, court hearings, client appointments, business development activities, and travel arrangements., • Preparing, formatting, and producing legal correspondence, court documents, reports, and other documentation., • Maintaining electronic and hard copy client files in accordance with firm procedures., • Supporting monthly billing processes, including time recording, draft bills, billing correspondence, and payment administration., • Liaising confidently with clients, barristers, clerks, courts, and other third parties by telephone and email., • Assisting with matter inception processes, including conflict checks, client engagement documentation, and opening new files., • Coordinating document execution processes, including compiling PDF bundles and arranging electronic signatures., • Supporting Land Registry submissions and online court administration through relevant portals., • Assisting fee earners with expense claims and general administrative tasks., • Organising domestic and international travel arrangements, accommodation, itineraries, and meeting logistics., • Preparing files for closure and archiving in line with regulatory and firm requirements., • Providing occasional support to reception and switchboard functions when required., • Delivering a professional and client-focused service at all times. About You • Previous experience working as a Legal PA, Legal Secretary, or within a legal support role., • Excellent organisational skills with the ability to manage multiple priorities effectively., • Strong communication and relationship-building skills., • A proactive and flexible approach, with the confidence to adapt to different teams and working styles., • High levels of accuracy and attention to detail., • Strong IT skills and experience working with legal systems and Microsoft Office applications., • A positive, team-oriented attitude and commitment to delivering outstanding support. What's on Offer? • The opportunity to join a respected and friendly law firm with an excellent reputation., • A varied role with exposure to multiple practice areas and stakeholders., • A collaborative and supportive working culture., • Competitive salary and benefits package., • Long-term career development opportunities within a stable and growing firm. If you're looking for a role that offers variety, responsibility, and the chance to work with a highly regarded legal team, we'd love to hear from you.

A highly regarded medium sized law firm is seeking an experienced Legal Secretary to provide high-level administrative, legal and business support across a friendly Corporate department. This role requires a proactive, organised and personable individual who can build strong internal and external relationships while ensuring an efficient and professional service delivery. The successful candidate will work closely with senior stakeholders, fee earners and support teams, helping to maintain exceptional client service standards and operational efficiency. Key Responsibilities PA & Secretarial Support • Deliver proactive PA and secretarial support to allocated stakeholders, ensuring all legal administration tasks are completed accurately and efficiently., • Manage legal administrative processes including file opening, billing support and file closing procedures., • Format legal documentation in line with firm branding and document standards., • Provide guidance and mentoring support to junior secretarial staff where required., • Assist with monitoring workflow quality and supporting performance improvements across the team., • Deliver a consistently high level of client service and act as a professional point of contact for external parties., • Liaise effectively with internal stakeholders to ensure requests and priorities are managed appropriately., • Prioritise workloads across multiple requests while communicating progress clearly to stakeholders., • Identify issues proactively and support effective problem resolution. Executive Assistant Duties • Manage diaries, Outlook calendars and scheduling for senior team members., • Coordinate internal and external meetings, including room bookings, refreshments and IT requirements., • Support the setup and coordination of larger meetings and departmental events., • Take and distribute meeting minutes when required., • Manage calls, voicemail, inboxes and out-of-office communications on behalf of stakeholders., • Coordinate conference calls and virtual meetings., • Distribute documentation electronically and in hard copy as required. Filing & Administrative Management • Maintain electronic and hard-copy filing systems in accordance with firm procedures., • Support and guide junior secretarial staff in maintaining accurate filing standards., • Coordinate large printing and copying requests with Office Services teams and oversee delivery timelines., • Provide reception and wider departmental PA cover during periods of absence or peak workload where needed. Business Process & Operational Support • Ensure departmental compliance with internal processes and operational procedures., • Support the management and reduction of aged WIP and debt in collaboration with department leadership and finance teams., • Assist with invoice drafting and financial administration tasks., • Help improve departmental financial performance against agreed targets., • Support the team with IT queries and coordinate with internal and external technical support providers., • Communicate system changes, training updates and process improvements to relevant stakeholders. Candidate Profile • Previous experience within a Legal PA, Executive Assistant or senior secretarial role in a law firm, ideally within a Corporate or Litigation group, • Strong organisational and prioritisation skills within a fast-paced environment., • Excellent communication and stakeholder management abilities., • Confident managing multiple deadlines and competing priorities., • Competent across Microsoft Office and legal systems/platforms. For more information, please apply directly or contact Jess at AJ Chambers.

AJ Chambers are seeking an experienced and highly organised Legal Secretary to provide dedicated secretarial and administrative support to a group of Senior Associates and Associates within a Top West End Law Firm. This is a central support role requiring excellent organisational, communication, and prioritisation skills, alongside the ability to manage multiple competing demands and deadlines within a fast-paced legal environment. The successful candidate will act as a key point of contact both internally and externally, working closely with Executive Assistants and wider business support teams to ensure the smooth running of day-to-day operations. Reporting to the Secretarial Team Leader, you will be adaptable, proactive, and committed to delivering a high standard of service. Flexibility around working hours may be required to meet business needs. Key Responsibilities • Take ownership of and effectively manage workload, collaborating with and delegating tasks to central support teams where appropriate., • Proactively monitor and manage team inboxes, particularly during periods of absence, ensuring prompt and accurate responses., • Manage calendars and coordinate meetings, events, and associated logistics, including room bookings and schedule updates., • Prepare, format, edit, and proofread documentation to a high standard, ensuring compliance with house style and quality requirements., • Build strong working relationships with Executive Assistants, central support functions, and fellow Legal Secretaries to provide seamless support and cover during holidays or absences., • Respond promptly to requests and manage competing priorities to meet deadlines and stakeholder expectations., • Act as a professional first point of contact, handling telephone calls, taking accurate messages, and representing the team effectively both internally and externally., • Support financial and compliance processes, including billing activities and proactive cash collection management., • Ensure expense claims are completed and submitted accurately and within required timescales., • Use initiative to identify, escalate, and resolve issues efficiently., • Maintain the highest levels of confidentiality, discretion, and professionalism when dealing with sensitive information, clients, and colleagues. Skills and Experience • Previous experience in a Legal Secretary or professional services secretarial role., • Exceptional organisational and time-management skills., • Strong written and verbal communication abilities., • Excellent attention to detail and accuracy., • Ability to manage multiple priorities and work effectively under pressure., • Proficiency in Microsoft Office applications and document management systems., • Strong interpersonal skills and the ability to build effective working relationships., • A proactive, flexible, and solutions-focused approach., • Commitment to delivering excellent client service and maintaining confidentiality. Personal Attributes • Professional and approachable., • Highly organised and dependable., • Collaborative team player., • Adaptable and resilient., • Able to exercise sound judgement and discretion., • Committed to delivering high-quality work and support

Private GP Practice, Chelsea/Hybrid • Salary: TBD depending on experience, seniority and contract structure., • Location: Central London., • Core hours: 8:30am–6:30pm, Monday to Friday., • Flexibility: The role may occasionally run beyond 6:30pm depending on patient needs, urgent coordination, diary changes, travel, medical administration or time-sensitive concierge support., • Out-of-hours support: Rare urgent evening/night-time and weekend facilitation may be required across 7 days for genuine medical or concierge emergencies. This would usually involve coordination, escalation or communication rather than providing clinical advice., • Contract: Employed salary or self-employed/contract arrangement considered., • Benefits: Holiday, pension and flexible working options available depending on contract structure., • Equipment: Work phone and Apple Mac laptop provided. Role Overview An exceptional opportunity has arisen for a highly organised, discreet and detail-oriented Executive Assistant / Medical Concierge Manager to provide true right-hand support to a fast-paced Private GP with a remote-led practice based in Chelsea. This is a small, highly specialised and fast-paced private medical practice providing a very personal level of care to a discerning patient base, including high-net-worth individuals and families. The role combines medical executive assistance, private EA support, patient coordination, practice administration and high-touch concierge support. It requires someone calm, polished, tech-confident and highly proactive, with excellent judgement and a genuine ability to manage detail. The successful candidate must be comfortable working in a growing practice where priorities can change quickly and where discretion, initiative, ownership and follow-through are essential. This is a trusted role for someone who can act as a true right hand, anticipate needs and ensure that nothing is missed. This is not a traditional 9–5 EA role. The core hours are 8:30am–6:30pm, Monday to Friday, but the successful candidate must understand that occasional flexibility beyond these hours may be required, particularly where urgent patient coordination, diary changes, medical administration, travel or concierge support is needed. Key Responsibilities Executive Assistant & Diary Management • Extensive diary management across meetings, appointments, calls and patient consultations, • Managing complex, changing schedules with accuracy, urgency and discretion, • Coordinating regular in-person meetings and occasional office-based work in Chelsea, with flexibility for other Central London locations, • Assisting with travel arrangements including flights, accommodation and itineraries; expenses covered where applicable, • Preparing agendas, documents, notes and follow-up actions, • Supporting both high-level coordination and day-to-day administration with equal care Medical Administration & Patient Coordination • Using Semble for patient administration, scheduling, billing and records, • Liaising with patients, families, assistants, specialists, clinic teams and external providers, • Arranging referrals, investigations, imaging and follow-up care; registering patients on relevant portals, • Chasing test results, reports and clinical correspondence; maintaining referral logs, • Scanning, filing and managing medical records securely, • Maintaining patient details, daily patient lists and clinical tracking spreadsheets, • Audio typing and preparing clinical documents where required, • Escalating clinical queries appropriately; this role does not involve giving medical advice Technology, AI & Workflow Support • Confident use of Apple Mac, cloud-based systems and practice management software, • Using Xero and/or QuickBooks for invoicing, payment tracking, expenses and debt chasing, • Familiarity with, or willingness to learn, Semble, Heidi, AI transcription tools and automation platforms, • Using AI tools to support drafting, formatting, summarising and administrative efficiency — with accuracy, confidentiality and clinical discretion, • Creating and formatting documents in Word, Excel, PowerPoint and other platforms, • Helping improve systems, templates, trackers and workflows as the practice grows Governance, Confidentiality & Data Protection • Handling sensitive medical, personal, financial and family information with absolute discretion, • Applying GDPR principles in day-to-day work and ensuring information is stored, shared and processed securely, • Supporting safe, organised and auditable administrative workflows, • Completing relevant confidentiality, information governance and safeguarding training as required, • Holding, or willing to obtain, an up-to-date DBS check Concierge & High-Net-Worth Client Support • Providing discreet, polished and responsive support to private patients and their assistants, • Managing communication across email, phone and approved messaging channels with professionalism and clear boundaries, • Coordinating urgent requests calmly; escalating clinical matters to the doctor or relevant provider, • Facilitating rare out-of-hours or night-time medical and concierge emergencies when needed, • Anticipating patient, family and assistant needs with professionalism and care Inbox, Invoicing & Operations • Inbox management: monitoring, prioritising, flagging and actioning emails, • Invoicing and debt chasing via Xero, QuickBooks or similar, • Maintaining supplier relationships, processing expenses and managing incoming invoices, • Monitoring inventory and ordering office and medical supplies, • Maintaining spreadsheets, patient trackers, referral logs and operational workflows The Ideal Candidate You will be exceptionally organised, discreet and detail-oriented, with strong written and verbal communication skills and the emotional intelligence to work within a high-trust, high-standards environment. You will be calm under pressure, proactive, and confident using technology — including AI tools and practice management systems. Previous experience as an EA, PA, medical PA, practice manager or in a senior administrative role is essential. Experience supporting high-net-worth individuals or working in private healthcare is highly desirable. Essential Requirements • Strong diary and inbox management experience, • High level of discretion, confidentiality and data protection awareness (GDPR), • Exceptional attention to detail and follow-through, • Excellent written English and communication skills, • Technical confidence; comfortable on Apple/Mac and willing to learn new systems quickly, • Ability to work independently and remotely, • Flexibility to attend meetings in Chelsea and occasionally other Central London locations, • Available 8:30am–6:30pm Monday to Friday, with understanding that the role may occasionally run beyond these hours, • Willingness to provide rare urgent support for evening, night-time or weekend medical emergencies, • Up-to-date DBS check, or willingness to obtain one Desirable Experience • Private GP, medical concierge, executive health or private healthcare background, • Experience supporting high-net-worth individuals, families or family offices, • Medical secretary, practice manager or healthcare coordination experience, • Familiarity with Semble, Xero, QuickBooks, Heidi or similar systems, • Experience booking referrals, investigations, imaging or specialist appointments

Audio Typist – Conveyancing | Dartford (DA1) | £24k - £28k | office-based The Role An excellent opportunity has arisen for an Audio Typist to join a busy and supportive Conveyancing team based in Dartford. This is a fantastic chance to become part of a well-established firm, where you will play a key role in ensuring the smooth running of a high-volume department. Working closely with fee earners, you will provide essential administrative and secretarial support, handling a variety of tasks in a fast-paced environment. This position would suit someone who thrives under pressure, enjoys working as part of a team, and is keen to develop their career within a legal setting. Key Responsibilities • Digital dictation and copy typing of legal documents and correspondence, • Liaising with clients via telephone in a professional and friendly manner, • Conducting Land Registry searches, • Opening and closing client files in line with procedures, • Managing diaries and arranging client appointments, • General administrative support including photocopying and email management About You • A Legal Secretary from any legal background with a minimum of 6 months’ experience (full conveyancing training provided), • Alternatively, a candidate who has completed Legal Secretary qualifications and is seeking their first legal role, • Strong IT and typing skills with good attention to detail, • Excellent time management and organisational abilities, • Comfortable working in a fast-paced, high-volume environment, • A proactive, self-motivated approach with the ability to work independently, • A team player with strong communication skills This is a great opportunity to join a firm that offers training, support, and the chance to build a long-term career within conveyancing.

French Speaking Senior Legal Secretary – Hybrid Working Ryder Reid is looking to recruit a motivated and robust French speaking Legal Secretary to join one of our prestigious, international law firm clients permanently at their London office. The general duties of the French Speaking Secretary will include, but are not limited to: • Providing an efficient and effective range of secretarial and administrative services for a Senior Partner, such as phone calls, emails, booking appointments, processing Partners timesheets and scheduling meetings., • Being responsible for the flow of correspondence and legal documents., • Dealing with client contact and client billing., • Filing and record maintenance., • Maintaining an up-to-date record of administration duties such as travel arrangements, expenses etc. It is crucial applicants possess a strong work ethic, be well organised, and have a willingness to go the extra mile. Applicants must have previous secretarial experience at a notable law firm. The hours for the role will be 9:30-am-5:30pm but our client is looking for someone who is also flexible. A big part of the role will be getting to know clients, and prioritising and preventing scheduling conflicts. Our clients’ benefits include, but are not limited to: • Pensions scheme., • Private medical insurance., • Eye care., • Employee assistance programme., • Gym memberships. For further information, please apply. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage. Thank you for taking the time to apply. Ryder Reid Legal are a recruitment specialist, for almost thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

Legal Secretary/Team Assistant. A leading law firm in Central London is looking for a Team Assistant to join their team on a permanent basis. This role will provide administrative support for Legal PA's and fee earners.

The Team Secretary will play a key role in supporting the Marine & Energy teams by providing comprehensive administrative assistance ensuring smooth day-to-day operations and offering direct support to the Personal Assistant and wider team as needed.

This is a key administrative role supporting the smooth and efficient operation of our medical office ensuring an exceptional standard of service for both patients and colleagues. The Medical Secretary role involves a wide range of administrative duties essential to the day-to-day running of our cli

Job Description Patent Support Professional – London Our client is a highly regarded intellectual property practice with an established reputation for delivering exceptional service to an impressive international client base. Known for its collaborative culture and commitment to developing its people, the firm offers excellent long-term career prospects alongside genuine work/life balance and a supportive team environment. Due to continued growth, it is looking to recruit a Patent Secretary/Patent Administrator to join its Professional Support team in London. This is an excellent opportunity for someone with patent administration, patent secretarial or formalities experience who is looking to broaden their skill set into a varied support role incorporating administrative, secretarial and basic patent paralegal duties. The firm is also keen to hear from experienced Legal Secretaries with around two years experience who are looking to build a career within the intellectual property sector. Key ResponsibilitiesProviding high quality administrative support to Patent Attorneys and Paralegals within the Engineering teamManaging busy diaries and coordinating meetingsMonitoring shared inboxes and ensuring actions are completed within required deadlinesLiaising with clients and preparing draft correspondence for reviewAssisting with the preparation of cost estimates and standard reportsGenerating client letters and emails for attorney approvalTracking and managing critical deadlinesPreparing status reports and portfolio updatesReviewing, raising and processing client invoicesEntering billable time and maintaining electronic records accuratelySupporting the wider Professional Support team with general administrative dutiesRequirementsIdeally 1 to 2 years experience within patent secretarial, patent formalities or patent administrationApplications are also welcomed from Legal Secretaries with at least two years experience who are looking to move into the IP sectorExcellent organisational skills with the ability to prioritise a varied workloadStrong written and verbal communication skills and confidence dealing directly with clientsA proactive and team-focused approach with the ability to work independently when requiredHigh levels of accuracy and attention to detail, particularly when working to deadlinesExperience using electronic records or billing systems would be advantageous, although not essentialWhats on Offer?Competitive salary and benefits packageHybrid working arrangement following an initial onboarding periodPrivate healthcare and enhanced pension provisionLife assurance and income protectionGenerous annual leave entitlement with additional service-related increasesStudy support and career development opportunitiesSeason ticket loan, cycle to work scheme and additional lifestyle benefitsA supportive, friendly working culture with regular social events#INDGEMS

Job Description Private Client Legal Assistant – London This supportive, collegiate Private Client department is keen to hire an experienced Legal Secretary to be a key part of the team in itsLondon office. In this role you'll be undertaking a range of secretarial and administrative tasks includ

We are recruiting for an experienced Secretaryto join our clients team, providing administrative and secretarial support within a legal setting. Previous experience as a Private Client Legal Secretary or in a similar role within a law firm (Desireable).

A fantastic opportunity for a Legal Secretary to join a well-established firm of solicitors in East Yorkshire.This position offers the opportunity to join a fantastic team who provide a supportive and enjoyable culture.Deliver high-quality secretarial and administrative support to solicitors.Audio t

Job Description Private Client Legal Assistant– London This supportive, collegiate Private Client department is keen to hire a Legal Secretary or experienced Legal Administrator to be a key part of the team in its London office. In this role youll be undertaking a range of secretarial and administrative tasks includingActing as the first point of contact for clientsDiary managementOpening & closing filesDealing with client correspondenceDocument managementThe role will suit you if you are a Legal Assistant with: - • A year or more of experience in a similar role, • Experience of working in a law firm, • An interest in private client work, • A team focused attitude, • Good interpersonal and communication skills You wont need a law degree, just the right experience and a positive attitude. On offer is a competitive salary and the chance to work in a friendly team as part of a firm with a great culture and ethos. If this sounds like you apply now or get in touch to find out more. #INDGEMS

Location: 33 Grosvenor Place, London, SW1X 7HY (hybrid) Contract: 12 months Fixed Term Contract What are we looking for? Cleveland Clinic London are looking to recruit an Imaging Medical Secretary to join our Imaging Team. The Medical Secretary will provide secretarial and administrative support of

The Legal Secretary will play a key role in ensuring the smooth running of day-to-day operations, delivering accurate, timely and professional support across a wide range of legal and administrative tasks. This Legal Secretary position is ideal for an experienced, highly organised individual who thr

Job Search Place Limited is looking for a Legal Secretary - Apprentice to join Goodwin's Global Operations Team.This role involves providing high-quality administrative support to attorneys and business leaders while ensuring day-to-day operations run smoothly.The successful candidate will manage sc

If you would like to submit your CV on a general basis, please follow the link below: An expanding Holborn law firm requires an experienced residential property PA or secretary to provide full secretarial PA and administrative support to the residential property team. Our client requires a secretary

Goodwin is seeking a Legal Secretary – Apprentice to support attorneys, paralegals, and business leaders, with primary focuses on high-quality administrative support and smooth operations.

Responsibilities include providing administrative support, preparing legal documents, and assisting with legal billing. A high-end family law practice in North London is seeking a proactive Legal Secretary to join their team. Located conveniently with a 5-minute walk from the Tube, this role provide

A law firm seeking support staff is looking for a Conveyancing Secretary to join their team in Bexley.The ideal candidate will assist fee earners with various secretarial and administrative tasks, including audio typing, client interaction, and file management.Candidates must have proven experience

Sellick Partnership (Legal) Limited is looking for a Legal Secretary to join a reputable local authority in London on a locum contract for over 6 months. The position requires the candidate to provide full administrative and business support within the Property team.

AJ Chambers ® is seeking a Legal Secretary for a leading law firm in London to provide high-level administrative support to Senior fee earners and Associates.

Fulwell73 Limited is looking for a Freelance Production Secretary to provide administrative support to the production team in London, Islington.

Private Client Legal Assistant – London This supportive, collegiate Private Client department is keen to hire an experienced Legal Secretary to be a key part of the team in itsLondon office. In this role you'll be undertaking a range of secretarial and administrative tasks including: * Acting as t

TipTopJob is looking for a proactive Legal Secretary for their firm in Greater London to support fee earners with high-quality administrative and legal tasks.

Ryder Reid is seeking an experienced Legal Secretary for a 12-month FTC focusing on Commercial Real Estate. The position involves supporting a prestigious Real Estate team by managing complex diary arrangements, preparing legal documents, and providing comprehensive administrative support.

We are recruiting for an experienced Secretaryto join our clients team, providing administrative and secretarial support within a legal setting. Previous experience as a Private Client Legal Secretary or in a similar role within a law firm (Desireable).

Evening Legal Secretary needed for administrative and document support, involving high-volume document production and general secretarial duties in a professional services environment.

Evening Legal Secretary needed for administrative and document support, involving high-volume document production and general secretarial duties in a professional services environment.

Experienced Legal Secretary sought for a busy Real Estate team, providing comprehensive administrative and legal support, including document preparation, client management, and transaction assistance.

Conveyancing Secretary needed to work on property files, handle client communication, and provide administrative support.

Seeking a Conveyancing Secretary to provide administrative support to a fee earner, managing files, preparing documents, handling client communications, and processing financial transactions for a law firm.