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General Duties & Responsibilities • Managing calls and correspondence, action as required, • Maintaining property safety certification schedules, • Organising safety certification renewal visits with relevant tradesmen and agents -issuing keys for access where necessary, • Maintaining key storage system, signing out/in, ordering replacements as required, • Maintaining parking systems at properties where relevant. Issuing permits & fobs, invoicing for permits. Reporting unauthorised parking to car parking management company, • Logging income/expenditure for rental properties in the 2 companies., • Invoicing and collecting rent from self-management properties, • Logging expenditure for new build/development projects for VAT Returns, • Basis accounting duties eg reconciling income and expenditure data with company bank statements, • Collating and printing of accounts information for annual tax returns for all the companies, • Maintaining personnel files with personal, payroll, annual leave and other data, • Liaising with Agents, Suppliers eg Utilities queries, WDC for bins or council tax queries, tradesmen for maintenance work, invoice queries etc, • File management – digital and hard copy filing systems, archiving., • Managing desk diary & appointments etc, • Maintaining office supplies and ordering as required, • Assisting colleagues as required Skills & Requirements • Excellent administrative, organisational and self-management skills, • Excellent time-management skills, prioritising, planning and meeting deadlines., • Excellent communication (written and verbal) and interpersonal skills, • Good MS Office knowledge and experience (Excel, Microsoft Word etc), • Good numeracy skills and familiarity with basic accounting principles, • Positive and professional manner, • Clear understanding of confidentiality requirements due to the nature of the business