Accounting Manager
3 days ago
Warwick
The Accounting Manager leads day-to-day financial operations for a fast-growing, multi-entity renewable energy and construction organization. You'll own accurate financial reporting, strong internal controls, and both project-level and corporate accounting. The ideal candidate brings deep experience in job cost accounting, multi-entity structures, and construction compliance such as lien waivers and certified payroll. You'll lead a team and partner with project managers, operations, legal, and executive leadership to support financial transparency, regulatory compliance, and the growth of our renewable energy portfolio. • $100M in revenue, • 65+ legal entities and growing, • Lead month-end and year-end close, including journal entries, accruals, and adjustments., • Oversee balance sheet reconciliations (cash, AP, AR, job costs, intercompany) and resolve variances., • Review and approve recurring and non-routine journal entries (payroll, depreciation, revenue recognition, cost reallocations)., • Ensure job cost data integrates accurately with the GL, with labor, materials, subcontractor, and overhead costs posted to the correct cost codes and accounts., • Maintain internal controls and GAAP compliance; keep GL documentation audit- and tax-ready., • Oversee new job setup in the accounting/ERP system (e.g., Sage 300, Viewpoint, Foundation, NetSuite): job numbers, cost codes, budgets, billing terms, retention, and contract terms; link jobs to GL, customer, and vendor records., • Partner with PMs, estimators, and operations to capture contract value, budgets, and funding sources, and to classify jobs correctly (public vs. private, union vs. non-union, prevailing wage)., • Monitor direct and indirect job costs and keep job data current through change orders, budget revisions, and billing changes., • Prepare monthly WIP schedules: calculate percent complete, identify over/under billings, post adjusting entries, and validate forecasts, contract values, and change orders with PMs., • Analyze project profitability and flag margin erosion or cost overruns., • Track approved, pending, and disputed change orders and their impact on budgets, billing, and reporting., • Deliver job-level reporting and support project forecasting and cash flow analysis., • Ensure job cost data flows accurately between field/project tools and the GL., • Oversee monthly draw packages with PMs and field teams, including pay applications, subcontractor pay requests, lien releases, insurance certificates, and change orders., • Review and approve billings before submission to owners, lenders, or GCs, ensuring alignment with contract terms and percent complete., • Manage draw deadlines; track submissions, approvals, and funding receipts; resolve documentation issues., • Support complex billing (multi-phase jobs, joint ventures, multiple funding sources) and timely collections on draws, progress payments, and milestone invoices., • Oversee vendor and subcontractor onboarding and compliance (W-9s, COIs, contracts, banking details) before any payment is made., • Ensure invoices are accurately coded by job, cost code, and phase, with correct tax treatment and retention., • Manage conditional and unconditional lien waivers; ensure compliant releases are received before disbursement., • Track subcontractor retainage and coordinate its timely release., • Lead weekly payment runs, prioritizing by terms and compliance status in coordination with leadership's cash flow needs., • Ensure proper vendor classification and accurate 1099 reporting., • Continuously improve AP workflows, controls, and audit readiness., • Prepare and review financial statements for 65+ entities for management and investors, including P&L by entity/project, balance sheets, and cash flow., • Support consolidations, including intercompany eliminations and equity roll-ups across complex ownership structures., • Partner with the Controller/CFO on reporting for leadership, lenders, investors, and the board., • Produce job-level reports on budget vs. actual, committed costs, margins, and change order impact., • Support external audits, tax preparation, and lender/investor reporting., • Improve reporting speed and accuracy through automation and system enhancements., • Manage day-to-day accounting for a growing portfolio of holding, operating, development, and joint venture entities., • Ensure each entity is set up correctly (tax ID, ownership, reporting classifications, chart of accounts) and stays compliant with tax filings, state registrations, bank accounts, and insurance., • Onboard new entities with legal, development, and finance: GL structure, job costing, bank integrations, and intercompany tracking from day one., • Oversee intercompany activity (cost allocations, shared services, loans, capital contributions, management fees) and reconcile both sides monthly., • Prepare elimination entries and ensure consistent account usage across entities for efficient consolidations., • Maintain documentation of intercompany agreements and ownership structures; prepare entity-level financials and schedules for audits., • Ensure accurate, timely multi-jurisdictional sales and use tax filings, including exemption certificates, nexus, and taxability of labor and materials by project location., • Support corporate and partnership tax returns with trial balances, fixed asset data, intercompany activity, and schedules for outside advisors., • Maintain tax records, respond to notices, and coordinate with tax consultants and legal advisors., • Direct treasury strategy for optimal cash utilization across 65+ entities., • Approve cash flow forecasts, large disbursements, and intercompany funding plans., • Manage banking relationships and negotiate treasury service terms., • Oversee debt covenant compliance and reporting, with strong controls over all treasury processes., • Own and approve accounting SOPs across treasury, AP, job cost, month-end, and reporting; ensure they meet audit, regulatory, and internal control requirements., • Lead annual SOP reviews and team training; provide SOP documentation and compliance evidence to auditors and leadership., • Drive implementation and optimization of ERP, project management, and automation tools (e.g., multi-entity ERP capabilities, automated intercompany allocations)., • Standardize processes across entities while allowing flexibility for project-specific needs., • Lead, staff, and develop a team of 6, including hiring, training, assignments, performance evaluations, discipline, and termination decisions., • Delegate effectively, provide regular feedback, and ensure the team has the training and tools to succeed., • Build strong relationships with direct and matrix reports, other departments, and third parties., • Continuously evaluate operations to improve productivity, efficiency, and profitability, and ensure legal and tax requirements are met., • Constructively challenge staff, consultants, and owners to drive results, and raise the standard of excellence every day., • Bachelor's degree and 7+ years of related experience, or an equivalent combination of education and experience., • Accounting experience in real estate, construction, or renewable energy strongly preferred, but not required., • Experience in accounting, finance, cost accounting, cash/treasury management, financial analysis, professional standards, and policy and procedure implementation required., • Systems savvy: QuickBooks, Spectrum, Microsoft Office, and Teams., • Strong analytical, problem-solving, and decision-making skills; able to see the big picture and dive into the details., • Excellent written and verbal communication; a strong collaborator at all levels of the organization., • Highly organized and deadline-driven, able to juggle multiple competing priorities during peak periods through planning and delegation., • Confident challenging the team and principals on approach, accounting methods, and processes., • Strong understanding of end-to-end business processes, with close attention to detail and adherence to policy., • Strong work ethic, flexibility, follow-through, and a willingness to learn in a fast-paced environment. #J-18808-Ljbffr
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