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VANRATH are delighted to be assisting a leading Global Law firm in Belfast City Centre with the recruitment of a Senior Office Manager. The role will be performed within Monday - Friday - Based in Belfast City Centre. - Hybrid working. Permanent position - This firm has a fantastic reputation in Northern Ireland and has a great retention rate. Overall top firm to work in. Salary £50,000 - £62,000 - highly competitive rate of pay (Negotiable) + Great benefits & Flexibility Primary Objectives Oversee the full scope of office operations, including reception, meeting spaces, video conferencing, hospitality, events, facilities, supplier oversight, and office relocations. Lead Legal Support Services to deliver consistent, high-quality administrative support. Develop, manage, and monitor operational budgets and expenditure. Ensure smooth day-to-day operations while maintaining high service standards. Contribute to regional and global initiatives, acting as a key advisor to senior stakeholders. Key Relationships Digital Legal Delivery Partners (UK, US, and EMEA) Practice Management and Belfast senior leadership teams UK Senior Office Services Manager, Senior Premises Manager, and Senior Building Operations Manager (London) Global Office Operations leadership team External contractors, suppliers, and building management providers Responsibilities Leadership & Management Provide leadership across Office Operations and Legal Support teams, promoting a high-performance environment. Oversee recruitment, performance management, development, and employee wellbeing. Partner with senior stakeholders to drive operational improvements and strategic initiatives. Represent the Belfast office in local, regional, and global projects. Legal Support Recruit, develop, and manage Practice Executives and Assistants. Allocate resources efficiently and maintain service quality standards. Build and sustain strong relationships with Partners and senior stakeholders. Office Operations & Events Manage client services, meeting facilities, video conferencing, hospitality, and event delivery. Oversee supplier contracts, facilities management, space planning, and office moves. Lead the planning and execution of office-wide events, ensuring alignment with strategic goals and value delivery. Premises & Risk Management Support lease management and property-related initiatives. Oversee security, maintenance, and workplace improvement projects. Ensure compliance with health & safety standards, business continuity plans, and internal policies. Key Performance Indicators Recognised as a trusted advisor by senior leadership. High-performing, engaged teams delivering excellent service outcomes. Effective budget control and resource utilisation. Strong communication, collaboration, and problem-solving capabilities. Compliance with policies and successful adoption of new ways of working. Skills & Experience Essential Demonstrated experience as an Office Manager within a fast-paced professional services environment. Proven leadership capability with experience managing and developing teams. Strong communication and stakeholder management skills. Experience overseeing service contracts and operational budgets. Solid commercial awareness and operational knowledge. Desirable Experience managing Personal Assistant (PA) teams. Project management capability and a proactive, innovative approach. Strong analytical thinking, decision-making, and adaptability. Interest in technology, including AI and process optimisation. Benefits Core Benefits Health screening (Bupa) Income protection (50% of salary) Life assurance (4 salary) Private medical insurance (Bupa - individual, couple, family, or partner cover) Optional Benefits Flexible benefits tailored to individual preferences Opportunities for tax and National Insurance efficiencies Access to retail discounts and lifestyle perks For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence. Skills: Office Manager operations manager Professional Services practice manager law legal head of Benefits: Fantastic Benefits Package

We are delighted to be recruiting for an experienced Welcome Experience Manager / Reception Team Leader to lead a high-performing front-of-house team at a state-of-the-art corporate office in Belfast. You will play a key role in creating a welcoming, professional, and engaging environment for all vi

Looking for a role where you can help create an excellent working environment, support high-quality events and services, and ensure the smooth day-to-day operation of a busy organisation at the heart of the voluntary and community sector? NICVA is the membership and representative body for the voluntary and community sector in Northern Ireland. We support organisations to do their best work and ensure the sectors voice is heard where it matters. We have recently launched an ambitious new five-year strategy focused on strengthening the sectors resilience, leadership, skills and sustainability in a changing political, economic and social environment. The Facilities & Administration Manager role plays an important part in supporting that work. Reporting to the Finance Manager, you will lead the delivery of facilities, reception, administration and conference support services across NICVAs offices and conference facilities. You will be responsible for ensuring NICVA provides a safe, welcoming and well-managed environment for staff, members, tenants and visitors. This includes overseeing day-to-day building operations, supporting conference and event delivery, coordinating health and safety activity, and ensuring a high standard of customer service across all front-of-house functions. The role includes leading and developing a team of Facilities & Event Support staff, Receptionists and an Administrator, coordinating conference bookings and tenant relationships, and helping maximise the use of NICVAs conference facilities and office space. This role would suit someone who can combine strong organisational and people management skills with a practical, customer-focused approach and the ability to manage a varied workload effectively. Salary: £37,280 - £39,152 per annum (NICVA Grade H, NJC points 26-28) Contract: Full-time (35 hours per week) Whats in it for you? Hybrid working with NICVA offices in Belfast Generous leave, pension and wellbeing support The opportunity to contribute to the effective operation of a leading voluntary sector organisation A varied and people-focused management role within a values-driven organisation A chance to support organisations, staff and communities through high-quality facilities and service delivery To apply Please complete all sections of the application and monitoring forms and return by 12 noon on Monday, 8 June 2026. Post: The Monitoring Officer, NICVA, 61 Duncairn Gardens, Belfast, BT15 2GB. Skills: Facilities Management Event Coordination Team Leadership Health & Safety Customer Service Administration Management Stakeholder Management

Honeycomb is pleased to partner with the Northern Ireland Ambulance Service to recruit a Temporary/ Full Time Band 4 Administrator. Band 4 Administrator - Corporate Services (Facilities & Site Support) Northern Ireland Ambulance Service (NIAS) Location: Knockbracken Healthcare Park Salary: Band 4 £14.06 per hour Contract: Temporary Full Time Excellent holidays and family friendly hours Onsite Parking Join a Service That Makes a Difference Every Day The Northern Ireland Ambulance Service is seeking a highly organised, proactive, and motivated Band 4 Administrator to join our Corporate Services team. This is a key role supporting the smooth running of our Headquarters site and facilities, ensuring a safe, efficient, and welcoming environment for staff, visitors, and stakeholders. If you enjoy a varied role, take pride in organisation, and want to contribute to a vital public service-this opportunity is for you. Key Responsibilities In this role, you will: Provide high-level administrative and site management support to the Corporate Manager, including organising work programmes and schemes. Act as a key contact for staff and visitors, offering advice and guidance on facilities and services. Monitor and manage facilities-related issues, ensuring timely resolution and appropriate escalation of risks. Administer key systems and processes to support the effective delivery of Corporate Services functions. Support the development of efficient office systems, maximising the use of technology. Assist with oversight of corporate contracts and services, including managed print, travel, catering, hospitality, waste management, security, and vending. Provide administrative support for Premises Management and Health & Safety, including preparing reports and performance data. Oversee a professional and efficient front-of-house/Reception service. Support the daily upkeep of the building, working with Porters and Estates to maintain a safe and high-quality environment. Ensure compliance with Trust policies and Fire Management procedures. Assist in preparing reports and briefing papers for governance and performance purposes. Essential Criteria Applicants must demonstrate that they meet the following criteria: 5 GCSEs (Grade A-C) or equivalent, including Mathematics and English (or higher qualification). AND EITHER: 2 A Levels (or equivalent/higher qualification) AND 1 year's relevant administrative experience. OR At least 2 years' relevant administrative experience. What We are Looking For Strong organisational and administrative skills Excellent communication and interpersonal abilities Ability to manage multiple priorities in a busy environment. Proactive approach with attention to detail Good IT skills and confidence using systems and technology. Why Join Us? Be part of a critical emergency service supporting communities across Northern Ireland Work in a supportive and collaborative team Access to training and development opportunities Play a key role in maintaining a safe and effective working environment. To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information. If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made. Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially. Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role. Honeycomb Privacy Policy Skills: Admin 5 GCSEs Administration Public Sector Ambulance Service WHJS1_NI

Honeycomb is proud to be partnering with a well-established professional services firm to recruit Business Support Administrators for their Belfast office. The roles are full time and permanent. The Client Our client is a long-standing professional services firm with a strong presence across Northern Ireland. With established offices in Belfast, Coleraine and Derry/Londonderry, they are deeply embedded in the communities they serve and are known for their collaborative culture, professional standards and commitment to employee wellbeing and development. The Role Our client is recruiting Business Support Administrators to support the smooth day-to-day running of their offices. This is a varied, people-facing role, working closely with colleagues across business lines and support teams to ensure a professional, welcoming and well-organised office environment. The administration function is central to the success of the business, and the successful candidate will play a key role in front-of-house activity, office coordination and general administrative support. The role will cover a broad range of office and business support duties, with a focus on the following areas: Supporting the day-to-day operation of office facilities, ensuring all spaces are well-presented and fully functional Delivering a warm, professional meet-and-greet service and managing front-of-house activity Managing client documentation and records, including scanning, filing, returning documents and ensuring compliance with internal processes Supporting the organisation and delivery of business development events Providing coordination and hands-on support for internal office events Providing general administrative support to business lines and support teams as required Overseeing incoming and outgoing post Preparing meeting rooms, managing room bookings and organising client refreshments Criteria Previous experience in an administrative or client-facing support role is desirable but not essential Strong communication skills with the ability to create a confident, professional first impression Organised, proactive and comfortable managing a varied workload Ability to work effectively both independently and as part of a team Flexible and adaptable, with a positive approach to changing priorities A strong sense of ownership and pride in your work Package The role offers a competitive salary and benefits package, dependent on experience, along with the opportunity to join a supportive and collaborative working environment with scope for long-term development. How to Apply To apply for this role, please submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity, please contact Sam Evans at Honeycomb Jobs. Disclaimer If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Please note, we are receiving a high volume of applications and may be unable to shortlist candidates who do not meet the specific requirements for this role. Due to application volumes, individual feedback may not always be possible. We thank you in advance for your understanding. Honeycomb is proud to be partnering with a well-established professional services firm to recruit Business Support Administrators for their Belfast and Coleraine offices. The roles are full time and permanent. The Client Our client is a long-standing professional services firm with a strong presence across Northern Ireland. With established offices in Belfast, Coleraine and Derry/Londonderry, they are deeply embedded in the communities they serve and are known for their collaborative culture, professional standards and commitment to employee wellbeing and development. The Role Our client is recruiting Business Support Administrators to support the smooth day-to-day running of their offices. This is a varied, people-facing role, working closely with colleagues across business lines and support teams to ensure a professional, welcoming and well-organised office environment. The administration function is central to the success of the business, and the successful candidate will play a key role in front-of-house activity, office coordination and general administrative support. The role will cover a broad range of office and business support duties, with a focus on the following areas: Supporting the day-to-day operation of office facilities, ensuring all spaces are well-presented and fully functional Delivering a warm, professional meet-and-greet service and managing front-of-house activity Managing client documentation and records, including scanning, filing, returning documents and ensuring compliance with internal processes Supporting the organisation and delivery of business development events Providing coordination and hands-on support for internal office events Providing general administrative support to business lines and support teams as required Overseeing incoming and outgoing post Preparing meeting rooms, managing room bookings and organising client refreshments Criteria Previous experience in an administrative or client-facing support role is desirable but not essential Strong communication skills with the ability to create a confident, professional first impression Organised, proactive and comfortable managing a varied workload Ability to work effectively both independently and as part of a team Flexible and adaptable, with a positive approach to changing priorities A strong sense of ownership and pride in your work Package The role offers a competitive salary and benefits package, dependent on experience, along with the opportunity to join a supportive and collaborative working environment with scope for long-term development. How to Apply To apply for this role, please submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity, please contact Sam Evans at Honeycomb Jobs. Disclaimer If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Please note, we are receiving a high volume of applications and may be unable to shortlist candidates who do not meet the specific requirements for this role. Due to application volumes, individual feedback may not always be possible. We thank you in advance for your understanding. Skills: Reception Front of House Administration Legal Admin Customer Service Client

We are hiring for our client, a well-established professional services firm based in Belfast, who are seeking a professional and personable Administrator / Receptionist to provide a welcoming front-of-house presence while also supporting the wider teams. This is a fantastic opportunity to join a supportive and well-respected office environment in a dual-facing role. Top 3 Things to Know About this Job: Professional, client-facing role in a highly reputable firm Blend of reception and administrative duties Hybrid working - 3 days in office The Role: Greet clients and visitors with warmth and professionalism Manage a busy reception desk and telephone line, directing calls and queries Provide refreshments and manage client meeting room bookings and parking coordination Handle incoming and outgoing post and manage client reminder text services Provide administrative support to the team Maintain client records and update databases accurately and in a timely manner Ensure compliance with internal processes and regulations Assist in delivering service levels agreed with clients Contribute to improving process efficiency and team collaboration Act with professionalism, confidentiality, and integrity in all interactions The Person - What We're Looking For Previous experience in a reception or administrative role, ideally in professional services Warm, confident and professional communication skills Highly organised with strong attention to detail Comfortable juggling reception duties and admin tasks in a busy office A team player who is proactive, solutions-focused and eager to support clients and colleagues IT confident, with ability to use CRM systems and Microsoft Office packages Committed to delivering outstanding client service and working ethically The Reward - What's in it for You? Permanent, full-time role in a respected Belfast-based firm Competitive salary, depending on experience Varied workload combining client interaction and admin Positive, professional and structured working environment Opportunity to join a stable and values-led team Next Steps - Why Hunter Savage Hunter Savage is a specialist recruitment consultancy working with professional services firms across Northern Ireland. For more information or to apply for this job, contact Nuala McClinton today. Visit our website for more roles in Office Support and Professional Services. Skills: receptionist administrator hybrid business support

Honeycomb are delighted to be working with the Royal Victoria Hospital to recruit for a Night Shift Emergency Department Administrator. This role is based in Belfast and is temporary with the potential for extension. Location: Royal Victoria Hospital Salary: £17.22 plus enhanced shift allowances (up to £25.51) Hours: Night Shift Hours. Service operates 24/7, 365 days per year. Rota below. Week 1 Monday 9:00 pm- 8:00 am Tuesday 9:00 pm- 8:00 am Wednesday: Off Thursday: Off Friday: Off Saturday: 9:15 pm- 8:00 am Sunday: 9:15 pm- 8:00 am Week 2 Monday: Off Tuesday: Off Wednesday: 9:00 pm- 8:00 am Thursday: 9:00 pm- 8:00 am Friday: 9:00 pm- 8:00 am Saturday: Off Sunday: Off Contract: Temporary with the potential for extension We are seeking a proactive Administrator to support the Emergency Department, during nightshift. playing a key role in assisting clinical teams and helping to ensure a positive patient journey from arrival onwards. The Role As part of the Emergency Department administrative team, you will provide essential day-to-day support across a wide range of duties including: Deliver a high standard of customer service to patients, relatives, and visitors Welcome patients and provide clear, accurate information Work closely with the multidisciplinary team to ensure effective communication of patient needs Help maintain a safe, tidy, and well-organised department Keep patients informed about waiting times, admissions, and discharges Support patient liaison activities and information flow Monitor and replenish departmental stock for patients and staff Maintain patient confidentiality, dignity, and privacy at all times Answer telephone calls and respond to patient enquiries in a professional manner Photocopy Emergency Department notes for admitted patients Report IT or printer faults and follow up with the IT team Record details of patients arriving via ambulance Update noticeboards and remove outdated information Arrange patient transport, including NIAS, taxis, or relatives Follow up blood results, CT scans, and other investigations Order and manage clerical supplies Communicate with patients, relatives, and carers, escalating concerns to nursing staff when appropriate Provide cover for ED Reception / ATTEND / MIU during staff shortages Manage confidential waste disposal Send outpatient referrals via Outlook as requested Request porters through the Encompass system Scan patient documentation in real time (e.g. ambulance PRFs, GP letters, nursing home paperwork) Essential Criteria Qualifications / Experience Either: 4 GCSEs (A-C / 9-4), including English Language (or equivalent/higher), plus at least 1 year of clerical or administrative experience Or: A minimum of 2 years' clerical or administrative experience Knowledge, Skills & Abilities Competent in Microsoft Office, particularly Word (or equivalent) Able to work effectively as part of a team and independently when required Strong organisational skills with the ability to manage competing priorities Clear and confident communicator with patients and colleagues Calm, professional, and efficient under pressure To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for further information. Applicants who require adjustments or support during the recruitment process are encouraged to make contact so appropriate arrangements can be made. Please note: Successful applicants may be required to complete a Basic or Enhanced Access NI check (£18+). Having a criminal record will not automatically exclude you; all disclosures are handled in strict confidence. Further details can be /campaigns/accessni-criminal-record-checks. Honeycomb is committed to equality of opportunity for all applicants. Due to application volumes, we may be unable to respond to every candidate individually, but we sincerely thank you for your interest. Skills: night shift admin public sector health care temporary

Your new company A public sector organisation is recruiting for a Band 3 Emergency Department Support Officer based in the Royal Victoria Hospital. This is a full time night shift position Your new role As an Emergency Department Support Officer, you will play a key role within a busy multi-disciplinary team, ensuring a smooth, welcoming and well-organised environment for all patients who attend. This is a varied position combining clerical support, hospitality, stock management, tidiness, and coordination of basic maintenance will be the first point of contact for patients arriving to the department-providing a professional, friendly welcome and guiding them through the next steps. Working alongside clinical and administrative staff, you will help maintain a safe, clean and efficient environment while ensuring patients feel informed, respected and comfortable throughout their visit. Key responsibilities include:General Duties Deliver excellent customer service and greet patients warmly on arrival. Communicate effectively with clinical teams to support patient care needs. Help maintain a safe, tidy and organised department, including monitoring equipment and the environment. Keep patients informed of delays or changes to their care pathway. Manage departmental stock levels and ensure supplies are readily available. Clerical Duties Respond promptly to phone calls and patient enquiries. Take arrival details for ambulance patients. Maintain notice boards and dispose of outdated materials. Book patient transport (e.g., ambulance services, taxis, family arrangements). Follow-up on test results were required. Maintain clerical stock and order supplies as needed. Page specialist teams when requested. Provide cover for other reception areas during staff shortages. Manage confidential waste and scan essential patient documentation in real time. Report IT issues and follow up to resolution. Cleaning & Environmental Support Help ensure a clean, safe and presentable department at all times. Alert staff to required cleans or spillages. Keep workstations and storage areas tidy and organised. Report cleanliness issues promptly to senior staff. Assist with linen management, scrub suit levels and general equipment checks. Coordinate minor maintenance requests with Estates teams. Catering Support Liaise with kitchen and nursing staff regarding meal requirements. Report catering issues where necessary. Training & Development Participate in mandatory training and regular appraisal. Continue personal development to support service needs. Undertake training related to supplies, systems and departmental processes. What you'll need to succeed Essential: Four GCSEs (A-C / 9-4) including English OR at least two years' administrative experience. Experience using Microsoft Office applications. Strong communication skills and a professional approach. Ability to work effectively within a team. Strong organisational skills with the ability to prioritise tasks. Ability to remain calm and efficient in a fast-paced environment. Initiative and problem-solving skills. Desirable: Experience working in a healthcare or multi-disciplinary team environment. What you'll get in return Belfast- based in Royal Victoria Hospital Full-time role- night shift rota £17.22 per hour Full time role with immediate start What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Skills: Admin Emergency Dept Customer Service Benefits: £17.22 per hour

Honeycomb is delighted to be supporting a reputable, large professional services firm in Belfast with the recruitment of a Facilities Coordinator to join their busy and growing team. This role would suit candidates with previous experience in facilities, office services, or workplace coordination within a corporate or professional environment. The Job This is an excellent opportunity to join a well-established organisation, supporting the smooth day-to-day running of a modern office environment. You will play a key role in ensuring facilities services are delivered efficiently, coordinating maintenance and service requests, and supporting health and safety and workplace operations across the business. The Company This organisation is highly regarded within the professional services sector and is known for its supportive, collaborative, and high-performing culture. You will be joining a structured operations team that values organisation, efficiency, and high standards, while offering ongoing training and career development opportunities. Package/Benefits: * Competitive salary of £28,000 - £30,000 DOE * Attractive holiday allowance and pension package * Monday - Friday working pattern The Role * Coordinating day-to-day facilities operations across the office environment * Logging, tracking, and managing maintenance and repair requests with contractors and suppliers * Supporting health & safety compliance, risk assessments, and office audits * Liaising with building management, security, and external service providers * Assisting with space planning, office moves, and workplace adjustments * Managing office supplies, stock levels, and vendor relationships * Supporting reception and front-of-house services when required * Ensuring the workplace is maintained to a high standard at all times * Maintaining accurate records and updating facilities management systems The Person * Previous experience in facilities, workplace services, or office coordination is essential * Experience within a corporate, legal, or professional services environment is highly desirable * Strong organisational skills with excellent attention to detail * Good communication and interpersonal skills * Confident managing multiple priorities in a fast-paced environment * Proficient in Microsoft Office and facilities/workplace management systems * Ability to work independently and as part of a wider team * Proactive, reliable, and keen to develop within facilities management or corporate operations To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on . If you have a disability, which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current vacancies. Skills: facilities coordinator facilities workplace coordination facilities admin helpdesk WHJS1_NI

Alison Gray Recruitment are recruiting for an Accounts Assistant to join our client in Belfast on a part time, temporary basis. Pay:£15 per hour, paid weekly Hours: Part Time, Tuesday & Wednesday 8am - 4:30pm, flexibility required Duties: Month ends reconciliations and reporting. Purchase ledger transaction posting, statement reconciliations and payments. Sales ledger invoicing and payments. Banking reconciliation and lodgements. Reception Greeting visitors, facilitating meetings and answering the phone. Administration Scanning, filing, general office duties. Processing orders for bitumen products. Scheduling delivery of bitumen products. Requirements: Experience working in accounts or despatch Office Ability to use own initiative but also work well within a team. Ability to work accurately under pressure to achieve deadlines. Computer literate, with excellent experience of Microsoft Office, particularly Excel. Excellent organisational and communication skills. Ability to work independently and meet deadlines Good communication and organisational skills To apply, please forward your CV for consideration. We are an equal opportunities employer and welcome applications from all sections of the community.

VANRATH are delighted to be assisting a leading Global Law firm in Belfast City Centre with the recruitment of a Senior Office Manager. The role will be performed within Monday - Friday - Based in Belfast City Centre. - Hybrid working. Permanent position - This firm has a fantastic reputation in Northern Ireland and has a great retention rate. Overall top firm to work in. Salary £50,000 - £62,000 - highly competitive rate of pay (Negotiable) + Great benefits & Flexibility Primary Objectives Oversee the full scope of office operations, including reception, meeting spaces, video conferencing, hospitality, events, facilities, supplier oversight, and office relocations. Lead Legal Support Services to deliver consistent, high-quality administrative support. Develop, manage, and monitor operational budgets and expenditure. Ensure smooth day-to-day operations while maintaining high service standards. Contribute to regional and global initiatives, acting as a key advisor to senior stakeholders. Key Relationships Digital Legal Delivery Partners (UK, US, and EMEA) Practice Management and Belfast senior leadership teams UK Senior Office Services Manager, Senior Premises Manager, and Senior Building Operations Manager (London) Global Office Operations leadership team External contractors, suppliers, and building management providers Responsibilities Leadership & Management Provide leadership across Office Operations and Legal Support teams, promoting a high-performance environment. Oversee recruitment, performance management, development, and employee wellbeing. Partner with senior stakeholders to drive operational improvements and strategic initiatives. Represent the Belfast office in local, regional, and global projects. Legal Support Recruit, develop, and manage Practice Executives and Assistants. Allocate resources efficiently and maintain service quality standards. Build and sustain strong relationships with Partners and senior stakeholders. Office Operations & Events Manage client services, meeting facilities, video conferencing, hospitality, and event delivery. Oversee supplier contracts, facilities management, space planning, and office moves. Lead the planning and execution of office-wide events, ensuring alignment with strategic goals and value delivery. Premises & Risk Management Support lease management and property-related initiatives. Oversee security, maintenance, and workplace improvement projects. Ensure compliance with health & safety standards, business continuity plans, and internal policies. Key Performance Indicators Recognised as a trusted advisor by senior leadership. High-performing, engaged teams delivering excellent service outcomes. Effective budget control and resource utilisation. Strong communication, collaboration, and problem-solving capabilities. Compliance with policies and successful adoption of new ways of working. Skills & Experience Essential Demonstrated experience as an Office Manager within a fast-paced professional services environment. Proven leadership capability with experience managing and developing teams. Strong communication and stakeholder management skills. Experience overseeing service contracts and operational budgets. Solid commercial awareness and operational knowledge. Desirable Experience managing Personal Assistant (PA) teams. Project management capability and a proactive, innovative approach. Strong analytical thinking, decision-making, and adaptability. Interest in technology, including AI and process optimisation. Benefits Core Benefits Health screening (Bupa) Income protection (50% of salary) Life assurance (4 salary) Private medical insurance (Bupa - individual, couple, family, or partner cover) Optional Benefits Flexible benefits tailored to individual preferences Opportunities for tax and National Insurance efficiencies Access to retail discounts and lifestyle perks For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence. Skills: Office Manager operations manager Professional Services practice manager law legal head of Benefits: Fantastic Benefits Package

VANRATH are delighted to be assisting a leading Global Law firm in Belfast City Centre with the recruitment of a Senior Office Manager. The role will be performed within Monday - Friday - Based in Belfast City Centre. - Hybrid working. Permanent position - This firm has a fantastic reputation in Northern Ireland and has a great retention rate. Overall top firm to work in. Salary £50,000 - £62,000 - highly competitive rate of pay (Negotiable) + Great benefits & Flexibility Primary Objectives Oversee the full scope of office operations, including reception, meeting spaces, video conferencing, hospitality, events, facilities, supplier oversight, and office relocations. Lead Legal Support Services to deliver consistent, high-quality administrative support. Develop, manage, and monitor operational budgets and expenditure. Ensure smooth day-to-day operations while maintaining high service standards. Contribute to regional and global initiatives, acting as a key advisor to senior stakeholders. Key Relationships Digital Legal Delivery Partners (UK, US, and EMEA) Practice Management and Belfast senior leadership teams UK Senior Office Services Manager, Senior Premises Manager, and Senior Building Operations Manager (London) Global Office Operations leadership team External contractors, suppliers, and building management providers Responsibilities Leadership & Management Provide leadership across Office Operations and Legal Support teams, promoting a high-performance environment. Oversee recruitment, performance management, development, and employee wellbeing. Partner with senior stakeholders to drive operational improvements and strategic initiatives. Represent the Belfast office in local, regional, and global projects. Legal Support Recruit, develop, and manage Practice Executives and Assistants. Allocate resources efficiently and maintain service quality standards. Build and sustain strong relationships with Partners and senior stakeholders. Office Operations & Events Manage client services, meeting facilities, video conferencing, hospitality, and event delivery. Oversee supplier contracts, facilities management, space planning, and office moves. Lead the planning and execution of office-wide events, ensuring alignment with strategic goals and value delivery. Premises & Risk Management Support lease management and property-related initiatives. Oversee security, maintenance, and workplace improvement projects. Ensure compliance with health & safety standards, business continuity plans, and internal policies. Key Performance Indicators Recognised as a trusted advisor by senior leadership. High-performing, engaged teams delivering excellent service outcomes. Effective budget control and resource utilisation. Strong communication, collaboration, and problem-solving capabilities. Compliance with policies and successful adoption of new ways of working. Skills & Experience Essential Demonstrated experience as an Office Manager within a fast-paced professional services environment. Proven leadership capability with experience managing and developing teams. Strong communication and stakeholder management skills. Experience overseeing service contracts and operational budgets. Solid commercial awareness and operational knowledge. Desirable Experience managing Personal Assistant (PA) teams. Project management capability and a proactive, innovative approach. Strong analytical thinking, decision-making, and adaptability. Interest in technology, including AI and process optimisation. Benefits Core Benefits Health screening (Bupa) Income protection (50% of salary) Life assurance (4 salary) Private medical insurance (Bupa - individual, couple, family, or partner cover) Optional Benefits Flexible benefits tailored to individual preferences Opportunities for tax and National Insurance efficiencies Access to retail discounts and lifestyle perks For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence. Skills: Office Manager operations manager Professional Services practice manager law legal head of Benefits: Fantastic Benefits Package

This role is vital for maintaining the welcoming environment of our Belfast office. Herbert Smith Freehills Kramer is seeking an Office Assistant in Belfast to support the Digital Legal Delivery practice group. Key responsibilities include greeting visitors, managing reception, ensuring high present

Victim & Survivors Service in Belfast seeks an Administrative Officer (with reception duties) to manage client interactions, handle communications, and maintain office administration systems.

IND04 Skills: Reception Office Support Administrator Clerical TPBN1_NI.

A DAY IN THE LIFE OF A RECEPTIONIST AT OUR HOTEL.

The role offers great opportunities for career progression and requires front office or reception experience.

Business Support Clerk - Admin & Clerical ⚠️ Reason for Hire: Vacant post Rate: • PAY: £13.47 per hour Job Location: 9-21 Adelaide Street, Belfast, Antrim, BT2 8GD, United Kingdom Main Purpose of Job: To assist the designated line manager in providing a comprehensive, efficient, and effective business support service, incorporating essential Information Technology skills. • ✅ To execute assigned duties and tasks independently or collaboratively to meet defined time and quality standards, while managing priorities effectively. To represent the line manager in routine matters within the scope of responsibility. • ✨ To adhere to and uphold the Council’s customer care principles, ensuring continued improvement and compliance with the Council’s service standards. ️ Summary of Responsibilities and Duties: Clerical Support: Provide administrative support, maintaining computerised and manual systems (e.g., filing, photocopying, mail management). Business Support Tasks: Perform various assigned business support tasks, including cash handling, call handling, data input/extraction, and other related duties. Word Processing: Prepare correspondence, reports, and other documents from drafts or audio tapes, including creative layouts like PowerPoint presentations. IT Utilisation: Use basic office IT software and specific council/department IT systems. Data Management: Assist in preparing, compiling, and distributing routine statistical, performance, and other information. Admin Support: Assist in routine business-related activities (e.g., finance, HR, customer support, IS/IT). Meetings Administration: Arrange meetings and prepare accurate minutes or notes as required. Customer Care: Deliver excellent customer service via face-to-face interactions, telephone, or email, including covering front desk/reception duties when needed. Office Equipment Usage: Operate office equipment such as binders, laminators, fax machines, photocopiers, and shredders. Self-Management: Understand team objectives and prioritise personal work to adhere to performance standards. Training and Development: Identify personal and team training needs and participate in skill enhancement programs. Other Duties: Conduct other relevant occasional duties as assigned by the line manager. ‍ Employee Specification: ⭐ Essential Criteria: • ️ All applicants will be required to undertake a computer-based assessment called “ISV.” This assessment will involve a minimum of 4 skills-based tests, including general aptitude and proficiency in Microsoft Outlook, Word, and Excel., • ✔️ Only applicants passing these tests to a satisfactory level will proceed to the interview stage. High-scoring applicants may be prioritised for interviews. Special Skills and Attributes: Applicants must demonstrate the following essential skills and attributes (to be assessed through the application and/or interview): Written Communication Skills: Ability to draft letters, complete forms, and ensure accuracy when taking meeting minutes. Oral Communication Skills: Effectively provide clear information, advice, and guidance to colleagues and customers. Teamwork Skills: Demonstrable experience as an effective team member, with the ability to contribute to team objectives. Customer Care Skills: Ability to identify and promptly address customer needs, providing effective and efficient responses. IT Skills: Proficiency in basic computer applications, inputting, retrieving, and printing data. Work Planning Skills: Ability to schedule meetings, coordinate diaries, and manage priorities to meet deadlines. Note: All applicants must provide a personal email address for receiving the link to the computer-based skills test, which must be completed within a specified timeframe. ℹ️ Additional Information: Temporary cover for a vacant post pending recruitment

Personal Assistant to the Principal (PA to Headteacher) Sullivan Upper School, Holywood, Co. Down BT18 Full-Time | Permanent Salary: £34,434 – £37,280 (NJC Points 23–26) Are you an experienced Personal Assistant ready to play a key role in a leading school environment? Do you thrive in a fast-paced, high-responsibility role where discretion and organisation are essential? Sullivan Upper School is seeking an exceptional, highly organised and proactive Personal Assistant to support the Principal in delivering both the strategic direction and day-to-day operations of the school. This is a pivotal role at the centre of school life, requiring discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment. Why Join Sullivan Upper School? Be part of a well-established, high-achieving and respected grammar school with a strong reputation for academic excellence Work closely with senior leadership, playing a key role in supporting strategic decision-making Join a professional, collaborative and supportive staff community Enjoy a varied and influential role with real impact across the school Benefit from a competitive salary and public sector terms and conditions The Role You will provide high-level executive support to the Principal while contributing to the smooth and professional running of the school. Key responsibilities include: Manage the Principal’s diary, meetings, travel, and communications Prepare briefings, agendas, and documentation Attend meetings, take minutes, and track follow-up actions Handle confidential correspondence with discretion Coordinate visitors and hospitality Provide administrative support to Principal Governance & Strategic Support Support Senior Leadership Team and a number of Governors’ meetings (agendas, papers, minutes) Assist with School Development Plan and key strategic initiatives Support safeguarding, health & safety, and governance processes Office Leadership & Operations Line manage the school office team and oversee daily operations Maintain high standards across reception and school office Ensure efficient and professional administrative systems Admissions & Stakeholder Engagement Support admissions and SEAG transfer processes Liaise with parents, feeder schools, and external stakeholders Manage communications, newsletters, and website updates Events & Systems Support major school events such as Open Days and Prize Day Maintain MIS systems (e.g. SIMS) and ensure data accuracy Support GDPR compliance and data integrity About You Proven experience in a senior PA or executive support role Excellent written and oral communication skills Strong attention to detail; Highly proficient in handling sensitive and confidential information Experience leading or supervising staff High proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and strong general digital literacy Professional, calm, and able to work under pressure Safeguarding Sullivan Upper School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to enhanced vetting and background checks. Apply Today, Closing Date Wednesday 13th May at 12 noon Additional relevant skills: Personal Assistant, PA, Executive Assistant, Senior PA, Office Manager, Administration Manager

Metro Testing Group is seeking a full-time Administrative Assistant for its Terrace office in the United Kingdom. The role involves providing essential reception and administrative support to branch staff.

Crowne Plaza Stratford Upon Avon.First impressions are everything and you willset the tone for every guest’s stay.With a genuinely warm welcome, you’ll be ready with answers to any questions and happy to offer information about hotel services, facilities and the local area.Anything to help make

First impressions are everything, and you will set the tone for every guest’s stay.With a genuinely warm welcome, you’ll be ready with answers to any questions and happy to offer information about hotel services, facilities and the local area, helping to make their visit a bit more special.You w

Valor Hospitality Partners, LLC in the United Kingdom is seeking a dedicated team member to set the tone for guest experiences through warm welcomes and exceptional service.This role requires experience in a branded hotel environment and comfort in fast-paced settings.Employees enjoy flexible shifts

Superior Healthcare is recruiting a dedicated and compassionate.Children's Complex Care Assistant.Trisomy 13, Tonic-Clonic seizures, and Osteoporosis.Tuesday everyother Saturday and Sunday nights.Three years' continuous referencing.

Are you passionate about tourism and enjoy engaging with people? If so, this opportunity is perfect for you.Our client is seeking enthusiastic and customer-focused individuals to join their team as Seasonal Visitor Information Advisors.This role offers a great opportunity to promote tourism and enha

Our client Trafford council is looking for a Children's Social Worker to join their Support & Protection team.Here in Trafford Children's Services our vision is that our teams are offering the right help at the right time, and that at all levels our interventions make life better for childre

Children's Residential Senior Support Worker.From £16 per hour + £50 per sleep in.My client is a well-known, Children's Residential Care Company.My client believes that no child should be disadvantaged and that all children should be part of a community.This is an excellent opportunity for a Team

Support Worker Needed: Make a Lasting Impact in Sarah's Life.Are you compassionate, dedicated, and eager to make a real difference in someone's life? We are looking for a special individual to support Sarah*, a wonderful person with multiple learning and physical disabilities.In this role, you'll co

Our client Trafford Council is looking for a Children's Social Worker to join their Support & protection team.We have developed our Support and Protect Service to support children and families who need longer term support and achieving permanence this might be through Child Protection Planning o

Clean and sanitize designated areas, including restrooms, offices, and common areas.

Join Our Team and Make Every Day Meaningful at MacIntyre!.Helping people live glorious ordinary lives.At MacIntyre, we believe in fostering a culture where everyone has a voice and is listened to.We're seeking passionate individuals to help create a relaxed and welcoming atmosphere for those we supp

As part of our fantastic cleaning team youll be ensuring our Warehouse remains clean, tidy and compliant to all health and safety measures.Youll be at the heart of what goes on behind the scenes, upholding the highest possible standards with an enthusiastic and friendly approach.This role isnt just

Residential Support Worker Location - Preston Rate - £13.Night Shifts) Full-time | 40 hours per week | 3 shifts (3 days on, 4 days off) Includes 1 in 3 weekends Temp to perm contact I’m currently working with a specialist children’s service to recruit Residential Suppor

Medical Receptionist / Administrator. Previous experience in a GP surgery, healthcare setting, or fast-paced admin/reception role. Medical Receptionist / Administrator (Part-Time M,T,F).

Monday - Friday - Fulltime - 9am - 5pm.My client is a well-established provider of high-quality care to young people (aged 16 to 18).Offering Supported Living accommodation for young people.Working directly with young people who may have experienced trauma, family breakdowns or care leaving, helping

We are looking for Female Support Workers to join our team at the South Manchester Mental Health service in Fallowfield.The role will be supporting adult females who have enduring mental health diagnosis.The service provides 24-hour support, which includes a waking night team.The ideal candidate wil

A DAY IN THE LIFE OF A RECEPTIONIST AT.

Support Worker-Belfast 🧡 📍 Location: Belfast & Surrounding Areas 💷 Pay: £13.F0; Hours: Full-time & Part-time available (Days, Nights, Weekends) 📜 Contract: Temporary / Agency Are you passionate about making a difference in the lives of others? 🌟 Do you

Superior Healthcare is recruiting.Senior Community Healthcare Support Workers.This is a rewarding night-shift role working with children who have complex clinical needs within their family homes.Your role will focus on ensuring each child is safe, comfortable, and supported to live a.Outdoor activit

Your responsibilities will include: Providing a warm, professional reception for visitors, parents, and staff Effectively managing phone calls, emails, and general enquiries Supporting day-to-day administrative functions of the school office Coordinating reports, correspondence, and events for the

Key Responsibilities Welcoming patients and acting as the first point of contact in a professional and friendly manner Managing incoming calls, booking appointments, and handling general enquiries Updating and maintaining accurate patient records using clinical systems (Vision) Processing repeat

Community Complex Support Worker.Superior Healthcare will provide full, paid classroom-based training when you join us and.WEB:e6fecb42-6c45-416e-8da8-2fed5b3f90e3-6" data-testid="conversation-turn-14" data-scroll-anchor="true" data-turn="assistant">.Twilight 5:00pm-9:00pm (paid for 5 hours), Day 7:

Flexible Shifts | Immediate Starts.Prime Recruitment Services are currently recruiting.We are working with a range of services supporting.Whether youre experienced or looking to step into care, we have.As a Support Worker, you will play a key role in improving the lives of the people you support.Pro

Credit Control Administrator Multi-site role (office-based with travel required between Matlock, Wirksworth, Bakewell and Buxton) About the Role We are seeking a proactive and organised Finance Administrator to support finance, compliance, and operational functions across multiple office location

We're more than just a shoe brand-we have been at the forefront of innovative shoemaking since its foundation in 1825.That's right! 200 years! If you have a great attitude, love working with people, we want to hear from you!.We are looking for a reliable and enthusiastic.Effectively selling shoes an

Care Assistant (Care Companion) Days.The Oaks, 150 Rubery Lane, Rubery, Birmingham, B45 9AY.Do you want to be part of something special? Do you want the flexibility of working hours to suit the needs of your family? Or would you much prefer a better work / life balance? Do you want to belong to an o

Your responsibilities will include: Providing a warm, professional reception for visitors, parents, and staff Effectively managing phone calls, emails, and general enquiries Supporting day-to-day administrative functions of the school office Coordinating reports, correspondence, and events for the

Physio & Rehabilitation Support Worker.Are you passionate about helping others reach their full potential? We are delighted to be recruiting on behalf of a client who lives in the lovely village of Hoo.Our client is a gentleman in his early sixties who has sustained a spinal injury that affects his