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The main purpose of the role: Benefit Assessor To undertake a range of generic work activities centered around the prompt and accurate assessment of all types of claims for Housing Benefit and Council Tax Support. Specific duties and responsibilities Benefit Assessor To undertake all work activities involved in assessment of new claims, changes in circumstances and ATLAS notifications • Electronic Document Management scanning and indexing, • Verification of evidence, pre-assessment and requests for further information, • The complete final determination in accordance with the regulations, • Notification of determinations and quality assurance of letters, • Correct and full determination on overpayment recovery, • Correct subsidy coding of any overpayments and claim time stats, • To undertake the work activities involved in the determination of new claims and changes in circumstances including overpayments determination and recovery level decisions, • To undertake all assessment work activities above in accordance with the benefit regulations and internal operational procedures and guidelines, • To undertake all assessment and (re) determination work activities above using the Academy Benefits system and IDOX workflow and document management IT system, • To respond to customer enquiries across a range of benefit issues, especially when receiving customer queries for cases previously assessed / re assessed by self, • To provide support to Claim Support Team by personally dealing with phone and reception callers in respect of HB, CTS and DHP enquiries, and first stop Housing queries, • To liaise with HB officers, other internal Housing and Council Tax officers and external partner bodies in order to resolve outstanding claim issues and queries for customers, • To adopt one or more specialisms in addition to core competency frameworks in order to support personal development, variety of tasks and office support flexibility, • To work to a challenging set of personal performance objectives, targets and assessment quotas as part of annually revised personal performance plan, • To work actively in accordance with a regularly updated set of corporate and department procedures and to keep in touch with any changes Good standard of education with GCSE in English language or equivalent, grade C or abov Experience Benefit Assessor working with Housing benefit and Council Tax Support regulations working in a demanding team environment working with clear processes and procedures using computers in a processing environment Experience of the Academy Housing Benefits IT system dealing with people in a sensitive situation

FACILITIES COORDINATOR - LONDON Your new companyWe work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new roleYour duties will entail, but are not limited to the following: • Oversee the day-to-day running of office facilities and building services., • Ensure smooth delivery of all FM services (cleaning, security, maintenance)., • Schedule and monitor planned preventive maintenance (PPM) and reactive repairs., • Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene)., • Maintain HSE records and ensure compliance with regulations., • Act as Fire Marshal and assist with emergency procedures., • Conduct risk assessments and safety audits., • Manage third-party suppliers and contractors., • Negotiate contracts and monitor service level agreements (SLAs)., • Coordinate office moves, seating plans, and space optimisation., • Oversee signage, car parking, and building access systems., • Maintain security systems (CCTV, access control, alarms)., • Oversee telephony and IT infrastructure support., • Manage stock of office supplies and equipment., • Handle purchasing, invoicing, and cost control., • Act as first point of contact for facilities-related issues., • Manage work orders and escalate unresolved problems., • Assist with facilities budgets and financial reporting., • Track spending and identify cost-saving opportunities., • Support refurbishment projects, sustainability initiatives, and office fit-outs., • Ensure environmental impact reduction through recycling and energy-saving measures., • Respond to urgent maintenance issues and workplace incidents., • Participate in business continuity and disaster recovery planning., • Supervise reception or volunteer teams where applicable., • Previous experience in facilities, maintenance, or customer service is advantageous., • Job role in the heart of London, • London weighted salary, • Employee benefits Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

C&C Search is currently recruiting a Temporary Junior Professional for a leading architectural firm based in the city. This role offers brilliant exposure to senior leaders, a collaborative environment and great opportunities to learn from a team of business support professionals.All about the role and company I would be working for!Position: Junior Professional (Temporary)Salary: £17.95 per hour + holiday payHybrid set up: 4 days in with ability to do 5 day where necessaryWhat they do: A prestigious architectural firmSize of company: 150+ in LondonCompany culture and what makes them great to work for: This firm is known for its warm, inclusive and people-centered culture. As a Junior Professional, you will join a supportive team that values collaboration, adaptability and shared success. The environment is creative and welcoming, with a strong focus on professional development and opportunities to learn from highly experienced administrative leaders.Key responsibilities for this Junior Professional position: • Manage and coordinate Senior Leaders’ calendars, including complex diary management and project-specific scheduling, while anticipating schedule clashes and suitability across time zones, • Schedule external meetings and have overall responsibility for setting up and cleaning of meeting rooms, alongside video conferencing, catering preparation and hosting clients on arrival, • Prepare complex travel itineraries, including multi-leg arrangements, visas and supporting documentation, • Provide Reception support by handling incoming calls, meeting visitors and managing the general office inbox, • Support with document production including printing, scanning, copying, binding and preparing presentation materials, • Coordinate deliveries and shipments with external suppliers, • Act as the first point of contact for clients and guests, • Assist senior administrative colleagues as required, • Organise weekly timesheets, expenses and other support administration such as credit card reconciliation, • Maintain contact databases and support budget management., • Prioritise workload effectively to ensure smooth daily operations, • Contribute positively to the office culture and wider team initiativesWhat background and experience are the company looking for?, • 2–3 years’ experience in an administrative or office support role, • Strong interpersonal and communication skills, both written and verbal, with confidence in a client-facing environment, • Highly organised with excellent diary management skills, able to manage multiple priorities in a fast-paced setting, • Proactive and adaptable mindset, with the ability to anticipate the needs of senior team members/Managers, • Experience providing team support, with a collaborative and flexible approach, • Advanced IT skills, including Microsoft Office and/or Google Suite, • Proven experience coordinating complex travel arrangements, including visas, • Willingness to learn and develop, particularly under the guidance of a senior EA, • Comfort working in a fast-paced architectural or creative studio environment, • Previous experience in an architecture or engineering firm, or professional servicesPlease apply online asap for this position, if your experience aligns and sounds like you!For this role C&C Search is acting as an employment agency. At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.

• Health & Safety & Facilities Manager, • 9-12 Months MAT Leave Contract - Hourly Paid, • Hours: 24 Per Week – Over 4-5 Days Manage and review facilities and maintenance contracts, leading on procurement for any major contracts, ensuring value for money and service quality. Work with the Facilities Coordinator to ensure timely maintenance, repairs, and day-to-day contractor management. Work alongside the Compliance team to manage all workplace compliance. Oversee office security, including alarm systems and escalation procedures, ensuring the safety of everyone in the building. Support hybrid working arrangements and ensure DSE/ergonomic standards for staff. Plan and deliver facilities projects including any refurbishments or improvement works. Workplace budget ownership in line with internal accounting timescales and procedures, overseeing delegated authority given to the Facilities Coordinator. Manage the environmental policy and procedures, ensuring responsibilities are met, including improving recycling efficiency and minimising waste. Drive continuous improvement and value-for money initiatives to encourage efficiency from employees and suppliers. Work alongside the Facilities Coordinator to ensure the office is free from fire hazards and maintained in a clean and tidy condition. Work collaboratively with the customer service team to ensure the reception area is managed effectively and efficiently. Ensure appropriate Health & Safety protocols are in place to support security and reception functions. Collaborate with HR and IT teams to deliver a positive workplace experience, including the induction of new staff. Act as the Health & Safety Responsible Person, ensuring compliance with all employer H&Sand safety legislation. Work with the landlord H&S lead and Directors to actively develop, promote, and embed a positive health and safety culture. Manage and advise on H&S matters within areas of responsibility, ensuring statutory and best practice requirements are consistently met. Oversee employer H&S requirements (under the supervision of the H&S lead/CEO), ensuring staff safety and effective risk management. Develop, implement, and monitor health and safety policies and procedures in line with legislation and best practice. Create and maintain risk assessments to support workplace safety and compliance, ensuring controls are implemented and monitored. Manage the caution and awareness register, including organising and attending panel meetings in line with procedures. Lead investigations into accidents, incidents, and near misses for the corporate office, ensuring corrective and preventative actions are implemented and signed off. For residential properties, support investigations and track actions, working with the landlord H&S lead who retains final approval. • Maintain accurate records, ensure timely escalation of outstanding actions, and meet all document retention requirements., • Write, review, and implement policies and procedures (e.g. driving for work, lone working, accident and incident reporting)., • Produce correspondence and documents using software packages such as Word, Outlook, PowerPoint, and Excel., • Work under the supervision of the Head of Finance & Resources to maintain robust and accurate compliance records., • Assist with internal health and safety audits, including preparation, delivery, and follow-up actions., • Oversee the Facilities Coordinator’s role as DSE Assessor, ensuring assessments are completed and any required adjustments are implemented promptly., • Work with HR to ensure appropriate H&S training is in place for all staff., • Ensure sufficient fire wardens and first aiders are in place, • Attend and contribute to Health & Safety Committee meetings, preparing KPI reports, • Critically assess and support full compliance in employer and office H&S, • Line manage the Facilities Coordinator, providing guidance and support., • Conduct regular one-to-ones and appraisals., • Proactively support the organisation’s business plan, objectives, and strategies., • Fulfill any delegated responsibilities relating to subsidiary companies., • Act in accordance with the Professional Standards for handling complaints, • At least 2 years’ experience in an Office Management or Facilities role., • Ability to manage contractors and build positive internal stakeholder relationships., • Proven experience in health and safety management (NEBOSH or equivalent desirable)., • Strong knowledge of UK health and safety legislation and compliance requirements., • Excellent planning, organisational, and time management skills, with the ability to manage multiple priorities and meet deadlines., • Ability to use initiative and communicate decisions clearly and professionally., • Comfortable working under pressure and adapting to changing priorities., • Strong attention to detail and commitment to compliance., • Experience managing budgets and expenditure., • Commitment to continuous professional development., • Experience in health and safety management and project management., • DSE Assessor trained., • Good IT skills, including confidence with data entry and spreadsheets. The job title and description in this advertisement may differ from the client's official job description/contract .We appreciate your interest in this role. E-Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible. You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry.

School Administrator Required for a Primary School in Marylebone At Engage Education Services, we’ve specialised in recruiting education staff for over a decade. We’re currently looking for an enthusiastic Full-Time School Administrator to work full-time at a fantastic primary school in Marylebone. Our team has built an excellent reputation in the local area, and we’re looking for more high-quality office staff to work with these schools. Our Engage Education Services team specialises in the placement of non classroom based staff including Administrators, HR, Finance and Facilities. Working Hours Monday - Friday 8:15am - 4:30pm, during term time only. About the role: Our School Administrator duties can include: • Using the school’s internal system to record a high volume of data, • Assisting the Office Manager with various administrative tasks, • Communicating effectively with students, staff and parents in a professional and friendly manner, • Experience of working in a busy school or college environment., • A real passion for working within an education environment., • We pay all our staff in line with the Agency Worker Regulations, meaning your pay will be equal to that of a permanent employee, • You will benefit from your own dedicated Engage consultant who will provide ongoing support and guidance If you’re as excited about this role as we are, you can apply below - or get in touch with us directly. If you’re not contacted within 2 working days, unfortunately, you have not been successful for this role. We have a lot of applications to our positions, so don’t be disheartened - you are still free to apply to one of our other vacancies that you may be more suited for. We will also keep your CV on file and continue to help you in your search for your next role. All candidates will be required to undertake a valid enhanced Disclosure & Barring Service (DBS) check. Full assistance will be provided. By applying for this role, you are consenting to Engage Education Ltd storing your personal details in our fully encrypted database, in line with GDPR requirements.

Cobalt Recruitment is delighted to be representing a global real estate investment and asset management organisation in the appointment of an Assistant Operations Manager for a newly developed, Grade A commercial office asset in the City of London. This is a rare opportunity to join a high-profile, multi-let building at an early stage of its operational lifecycle, supporting the delivery of best-in-class FM services within a premium occupier environment. The successful individual will work closely with the Operations Manager to oversee day-to-day soft services and front-of-house operations, ensuring a seamless occupier experience across a complex, design-led asset. With a strong emphasis on service excellence, ESG integration, and operational consistency, this role offers clear exposure to a forward-thinking property management approach and the opportunity to develop within a globally recognised platform. KEY RESPONSIBILITIES • Support the operational delivery of soft services including cleaning, security, reception, and helpdesk functions, • Supervise service partners, monitoring performance against SLAs and KPIs, • Assist with contractor management, including performance reviews and regular meetings, • Build and maintain strong occupier relationships, responding to queries and ensuring high levels of satisfaction, • Coordinate and oversee small works programmes, ensuring timely delivery and quality control, • Support the administration and monitoring of service charge budgets, including PO and invoice processes, • Conduct regular building inspections, identifying and tracking remedial actions, • Ensure compliance with health & safety legislation, policies, and site procedures, • Assist in the planning and execution of emergency procedures, including fire drills, • Contribute to sustainability initiatives and ESG objectives across the asset, • Maintain accurate records via CAFM and internal reporting systems If you are interested in this position, please apply with your CV today as this role may interview & appoint before the closing date of this advert.

Facilities LeadPermanent£40,000 – £48,000A leading investment firm in central London is seeking a Facilities Lead to provide proactive support to the London office, working closely with the Office Manager to ensure the smooth running of the day to day. The successful candidate will be a self-starter who is service orientated, tech savvy and have excellent communication skills. Experience working in a similar role is essential for this position, with any exposure to supporting with office moves desired.What you’ll do: • Support in the effective day-to-day operations across the office., • Act as the main point of contact for facilities-related issues, ensuring timely follow-up and resolution., • Carry out routine walkthroughs to maintain office standards, flag maintenance needs, and support health and safety compliance., • Liaise with building management on repairs, space changes and furniture installations., • Arrange and supervise contractor and vendor access., • Monitor office stock and order as needed., • Support in meeting room set up including VC., • Plan and deliver desk moves and workspace changes., • Organise, maintain and stock the kitchen and office supplies., • Oversee the handling and distribution of all incoming and outgoing post and deliveries., • Maintain meeting spaces, ensuring rooms are organised, equipped and ready for use., • Support the office manager with fire safety processes, including training coordination, compliance checks and record maintenance., • Provide reception cover on occasion as required.What you’ll need:, • 4+ years experience in a workplace or facilities role, preferably in a corporate environment., • Flexible and responsive to changing business needs, including the ability to work additional hours when required., • Solution orientated and keen problem solver., • A confident communicator with excellent interpersonal skills.REF: AJL152202Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

Legal Receptionist A wonderful opportunity to join one of the fastest growing US law firms in the City has arisen, to assist with the front-of-house management of the London office: \n • Salary to £44,000 (experience dependent), • 11:00 – 19:00 working hours (office based), • Free lunch every Wednesday, • Meet and greet clients and other visitors to the firm in a professional and welcoming manner, • Establish professional and clear communication with the PAs, Fee-Earners, Partners, and Clients, • Maintain constant communication between the main reception and client floor reception regarding room bookings and allocation of meeting rooms, • Arrange any catering requests and ensure that they are delivered to the rooms by the contract caterers in a timely manner, • 3 years+ receptionist / front-of-house experience within a law firm is essential, • Strong Microsoft Office skills (Outlook, Word and Excel) are advantageous, • A collaborative team-player attitude and enthusiastic approach to the role

Senior School Administrator - SEN school - Lewisham - ASAP start At Remedy Education, we've specialised in recruiting education staff for over a decade. We're currently looking for an experienced and enthusiastic Senior School Administrator to work full-time starting ASAP. Our team has built an excellent reputation in the local area, and we're looking for more high-quality office staff to work with these schools. Working hours are Monday - Friday, 8am - 4pm About the role: Our senior administrator duties can include: • Managing junior administrators and reception staff, • Using the school's internal system to record data, • Assisting the Office Manager with various administrative tasks, • Communicating effectively with students, staff and parents in a professional and friendly manner, • Significant experience working within a school office, • A real passion for working within an educational environment, • Running a busy school office, • We pay all our staff in line with the Agency Worker Regulations, meaning your pay will be equal to that of a permanent employee, • You will benefit from your own dedicated Remedy consultant who will provide ongoing support and guidance If you're as excited about this role as we are, you can apply below - or get in touch with us directly. If you're not contacted within 2 working days, unfortunately you have not been successful for this role. We have a lot of applications to our positions, so don't be disheartened - you are still free to apply to one of our other vacancies that you may be more suited for. We will also keep your CV on file and continue to help you in your search for your next role. All candidates will be required to undertake a valid enhanced Disclosure & Barring Service (DBS) check. Full assistance will be provided. By applying for this role, you are consenting to Remedy Education storing your personal details in our fully encrypted database, in line with GDPR requirements. We look forward to hearing from you!

Our client is a successful trading house, an opportunity has arisen for a Facilities & Workplace Coordinator to support the smooth day-to-day running of its London office. This role is responsible for ensuring the workplace operates efficiently, safely, and to a high standard by coordinating facilities services, contractors, and internal workplace support. Working closely with HR, IT, building management, and external suppliers, the coordinator will help maintain a well-organised and fully operational office environment. Key Responsibilities Workplace Operations • Monitor and manage the Workplace Services inbox, responding to queries and coordinating requests., • Conduct daily floor checks to ensure office spaces, equipment, and systems are functioning correctly., • Support onboarding and offboarding processes, including desk and locker allocations., • Carry out desk and workspace audits to ensure accurate allocations., • Submit weekly catering numbers and assist with workplace services and events. Facilities Management • Identify and report maintenance issues, coordinating with contractors and building management., • Manage reactive requests including lighting, temperature, power, and general office faults., • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits., • Ensure contractor documentation and permits to work are logged correctly., • Support workspace reconfiguration, desk moves, and operational changes., • Run monthly security access reports and maintain contractor service records. Health & Safety • Conduct regular workplace inspections and monitor first aid supplies., • Assist with risk assessments and fire safety compliance., • Support emergency evacuation communications and attend building management meetings. Administration • Track supplier invoices and support purchase order processes., • Maintain workplace service documentation and contract records., • Provide occasional reception cover and assist with meeting room setups when required. Skills & Experience • 2-3 years’ experience in facilities, workplace operations, or building services., • Strong Excel skills -Intermediate to Advanced confidence managing operational data., • Experience coordinating contractors, PPM schedules, and vendors., • Understanding of Building Management Systems (BMS) and office infrastructure., • Knowledge of health and safety processes including risk assessments and fire safety., • Strong organisational skills with the ability to manage multiple priorities., • Clear communication skills and a proactive, solutions-focused approach. Desirable: IOSH/NEBOSH, First Aid or Fire Marshal certification, or experience with building systems such as HVAC, electrical, and access control. In return, you can expect a competitive package with excellent benefits.

School Administrator Location: Southwark, LondonContract: Full-time, TemporarySalary: £16-£19 per hour dependent on experienceAbout the RoleWe are looking for an organised, proactive, and confident School Administrator to join a busy and vibrant school in Southwark. The ideal candidate will have proven experience using a school Management Information System (MIS) and must hold a current Enhanced DBS.This role is central to ensuring smooth day-to-day operations, supporting staff, pupils, and parents, and helping maintain high administrative standards across the school.Key Responsibilities • Maintain and update accurate pupil information within the school's MIS, • Manage daily attendance processes, including recording, monitoring, and statutory reporting, • Provide administrative support to senior leaders and teaching staff, • Act as a first point of contact for parents, visitors, and external agencies, • Support with admissions, leavers, and pupil transition processes, • Prepare reports, letters, and documentation as required, • Handle confidential information in line with safeguarding and data protection requirements, • Support the organisation of school events, meetings, and parent evenings, • Essential: Experience using a school MIS (e.g., SIMS, Arbour, Bromcom, iSAMS, etc.), • Essential: Valid Enhanced DBS (on the Update Service preferred), • Strong administrative and organisational skills, • Excellent communication and customer service skills, • High attention to detail and accuracy, • Ability to manage multiple tasks in a busy school environment, • Confident IT user (Microsoft Office, email systems, data entry) Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Member Experience Manager £34,000 – £36,000 + benefits London | Full-time | 15‑month FTC (Maternity Cover) Are you a natural people‑leader who loves creating spaces where others feel genuinely welcomed, supported and looked after? This is a brilliant opportunity to step into a design‑led, community‑focused workspace environment where experience really matters. As Member Experience Manager, you’ll lead a front‑of‑house team to deliver a seamless, high‑quality experience for members and guests alike. You’ll set the tone for the space - warm, professional and calm - ensuring everything runs smoothly day to day while building a strong, engaged team culture. This is a 15‑month fixed‑term contract, covering maternity leave, and ideal for someone who enjoys ownership, variety and leading from the front. What you’ll be doing • Leading, motivating and developing a high‑performing front‑of‑house team, • Overseeing daily operations across reception, meeting rooms and shared spaces, • Acting as the main point of contact in the absence of the General Manager, • Managing stock levels, amenities and supplier relationships, • Supporting recruitment, onboarding and ongoing team development, • Handling member feedback with care, confidence and thoughtful resolution Why this role? This role is a great fit for someone looking to move from a fast‑paced, customer‑facing environment (hospitality, retail, coworking or similar) into a more structured, office‑based setting without losing the people‑first element. You’ll benefit from: • Monday–Friday working hours (no evenings or weekends), • A beautifully designed workspace with a strong focus on wellbeing, • A collaborative, inclusive culture that values initiative and ideas, • A leadership role with real autonomy and day‑to‑day variety What we’re looking for • Experience managing or supervising a customer‑facing team, • A background in hospitality, retail, coworking or a service‑led environment, • Strong communication skills and a calm, organised approach, • A proactive, solutions‑focused mindset, • A genuine passion for creating positive experiences for others

🔹 Workplace Coordinator 📍 Central London This is a temp-to-perm opportunity We are currently partnering with a global leader in financial data, analytics, and market intelligence to recruit a Workplace Coordinator to join their London team. This organisation operates at the forefront of global markets, delivering critical insights, benchmarks, and data that support decision-making across the financial and corporate world. This is a fantastic opportunity to join a high-performing, corporate environment where no two days are the same. 🏢 The Role As Workplace Coordinator, you will play a key role in ensuring the smooth day-to-day running of a fast-paced office environment, acting as the face of the workplace and supporting a range of operational functions. Key responsibilities include: • Managing a professional and welcoming front-of-house / reception service, • Conducting regular floor walks to maintain workplace standards, • Overseeing postroom and distribution services, • Logging and coordinating maintenance issues via CAFM/helpdesk systems, • Supporting internal stakeholders to ensure a seamless workplace experience 👤 About You • Experience in a corporate, fast-paced environment, • Confident working across reception, facilities, and workplace services, • Strong organisational skills with the ability to multitask effectively, • Professional, approachable, and customer-focused, • Comfortable liaising with multiple stakeholders across the business 🌟 Why Apply? • Join a globally recognised, market-leading organisation, • Exposure to a high-end, corporate workplace environment, • Excellent opportunity for career development within facilities/workplace management If you’re a proactive Workplace Coordinator looking to step into a dynamic and professional environment, I’d love to hear from you.

Job Title: Family Law PA Salary: to £50,000 Location: London – Holborn Our client, a highly respected boutique law firm in Central London, is seeking an experienced legal PA to support a team of lawyers specialising in family law. This is an excellent opportunity for a confident and adaptable legal PA who enjoys variety in their role. The PAs very much work as part of a team, and they will need someone who is flexible, able to work efficiently, and has a strong eye for detail. The role would suit someone who is proactive, organised, and comfortable working in a fast-paced professional environment. Key duties will include: • Providing PA and administrative cover to lawyers across the firm as required., • Overseeing inbox management, prioritising communications and maintaining document systems., • Drafting, formatting and proofing legal correspondence and documents., • Coordinating complex diaries, meetings, travel and court commitments., • Assisting with billing preparation., • Acting as a professional point of contact for clients, counsel, courts and third parties., • Preparing bundles, compiling documents and managing signature processes., • Supporting new matter set-up, compliance checks and engagement documentation., • Assisting with file closure, archiving and general practice administration., • Carrying out online searches, filings and case updates via relevant portals., • Providing occasional reception or telephone cover when required. It is essential that you can demonstrate proven legal PA experience, strong organisational skills, and have the confidence to quickly build rapport with the team. Family law experience is not necessary but may prove to be an advantage. Experience using iManage software would also be an advantage. This is an excellent opportunity to work in one of the leading family law boutiques in London, dealing with ultra-high net worth individuals and cases. Hybrid working (2 days from home, 3 days in office) will be available after an initial probation/induction period. McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.

• London, • Hybrid, • UK Law Firm Overseeing facilities, general office and reception. Are you an operations professional within a law firm looking for a broader, more visible role? Do you enjoy overseeing multiple business teams and making sure everything runs smoothly behind the scenes? Are you interested in being part of a firm that is growing, modernising, and investing in how it operates? This could be an excellent opportunity to step into a key operational role within an ambitious UK law firm, working closely with the COO. The job title is: Operations Manager. You would join a well-established law firm of around 450 people, all based in a single London office. The firm has a genuinely personable and collaborative feel, combined with clear ambition and a strong growth trajectory. Reporting directly into the COO, you would take responsibility for facilities, general office operations, and reception. The role offers real visibility and the chance to make a tangible impact on how the firm runs day to day. The firm is currently experiencing record levels of performance and continues to grow, making this an exciting time to join. Alongside this growth, there is a strong focus on modernising operations, improving processes, and ensuring the office environment evolves with the needs of the business. At its core, the role is about ensuring a high-quality, efficient, and well-run office. You would oversee teams, drive improvements in how services are delivered, and help create an environment where lawyers and business services professionals can perform at their best. The position would suit someone with prior law firm experience who is practical, organised, and comfortable taking ownership of multiple operational functions within a busy professional environment. The firm also offers flexibility around hybrid working, reflecting a modern and balanced approach to office life. If you would prefer a confidential chat before applying please reach out: or simply apply now!

Events Coordinator (Events + Catering + Reception Support) London | Financial Services | Corporate Real Estate Team Central London Up to £45,000 + generous package & opportunities We are recruiting an Events Coordinator for a prestigious financial services organisation in London. This is an exciting opportunity to join a highly professional Corporate Real Estate team responsible for Hospitality, Events, Facilities, and Workplace Experience. This role requires a unique blend of Events, Catering, Reception and Customer Service support. It would suit a bright graduate with approximately 3 years’ experience who is looking to develop within corporate events long term. The Role This is a hands-on, varied position supporting the delivery of internal corporate events while also providing high-quality catering and reception support. You will work closely with the Events Manager, taking ownership of food and beverage coordination, assisting with event delivery, and providing reception cover when required. A flexible, service-driven mindset is essential, as the role involves ad hoc support across multiple areas of workplace experience. The successful candidate will be comfortable working across Events + Catering + Reception in one integrated position and will not view reception responsibilities as a step down, but rather as part of delivering an exceptional employee and guest experience. Key Responsibilities • Support the planning and execution of internal corporate events., • Oversee and deliver catering operations, including food preparation coordination, supplier liaison, and service setup., • Provide hands-on food and beverage support (no in-house chef model)., • Coordinate meeting room setups, breakdowns, and hospitality arrangements., • Maintain catering standards equivalent to a high-performing international corporate office model., • Provide reception cover during lunch periods and annual leave., • Act as a welcoming, professional first point of contact for guests and employees., • Assist with ad hoc internal events and flexible operational support., • Liaise with Facilities, IT/AV, Security and other internal teams., • Maintain event and catering inventories and manage supplier relationships. Ideal Candidate Profile • A bright graduate with circa 3 years’ experience supporting corporate events., • Demonstrable catering experience (essential)., • Experience in reception or front-of-house roles, with confidence providing cover., • Strong customer service ethos and genuine passion for hospitality., • Comfortable working flexibly and picking up varied responsibilities., • Organised, proactive, and calm under pressure., • Impeccable presentation and communication skills., • Experience within a corporate or professional services environment preferred., • Proficient in MS Office; experience with event systems such as Cvent advantageous. Why Apply? This is an excellent opportunity to join a prestigious financial services firm and develop within a structured, professional events team. The role offers long-term growth potential for someone who wants to build a career in corporate events and workplace hospitality.

About Zelt: Zelt is building the first unified employee platform that brings together HR, payroll, IT, onboarding, and automation into one seamless system. We’ve been recognised by G2 as a High Performer across HR and Payroll, the only European vendor with that status. Why this role? This is a rare opportunity to join a growing startup in a role that sits at the core of customer experience. You’ll help customers navigate essential parts of the Zelt platform, solve real problems, and create meaningful value every day. This is not just a reactive support role. You’ll guide customers through complex, sometimes sensitive workflows, help them adopt new features, and directly influence how users experience Zelt. You'll work closely with founders, product managers, and engineers to turn moments of friction into clarity and trust. If you love working with people, think in systems, and want to make a difference, this role is for you. Your role: You will be the first point of contact for customers who need help, answers, or reassurance. You will resolve problems, guide users, and turn each interaction into a moment of trust. You will work closely with Customer Success, Product, and Engineering to improve workflows and make the platform more intuitive over time. You will own customer conversations from start to finish, with the autonomy to act and the support to grow. You are thoughtful, curious, and solution-focused. You do not just close tickets. You remove the need for them next time. Your tasks: • Respond to support requests with speed, clarity, and care, • Guide users through Zelt workflows and unblock issues, • Track and improve key metrics like CSAT, response time, and resolution time, • Identify bugs, product gaps, and points of confusion, • Share insights to improve features and internal processes, • Help customers adopt features and optimise how they use Zelt. Requirements: • A genuine enjoyment of working with people and helping them succeed, • Clear, calm communication skills, both written and verbal, • A proactive mindset with the confidence to work independently, • Steady under pressure, with a constructive and solution-oriented approach, • A systems thinker who solves problems at the root, not just on the surface, • Bonus: Familiarity with tools like Intercom, analytics platforms, or customer insight software, • Bonus: Experience in people-first environments such as hospitality, reception, or service roles. Why to join us: • Be the trusted voice customers rely on when it matters most, • Work closely with product and engineering to improve the user experience, • Optimise customer support functions using the latest tools like AI chatbots, • Join a high-ownership team that values care, speed, and impact, • Grow quickly in a role that shapes how users experience Zelt. Let’s build something better: If you are ready to support customers with empathy, solve meaningful problems, and help shape how Zelt delivers support, we would love to hear from you. This role is full-time and office-based (London Victoria).

About the Company Based in stunning offices in Mayfair, this is a global Private Equity house with a great reputation across Europe and the US. The London office maintains a highly collegiate, team oriented atmosphere where the executive support team are very valued and viewed as a vital part of the firm’s success. About the Role This is a Team Assistant position supporting a team of approximately six investment professionals, sitting within a wider EA function. This is not a full diary management role, meaning there is natural capacity to assist the broader assistant team and front of house from time to time. This role offers a great work life balance and the opportunity to expand your skillset, from working alongside experienced EAs. This role is fully office based. Responsibilities • Travel Booking: Arranging travel for junior members of the investment team, • Diary management, • Float Support: Acting as a flexible resource across the wider EA team, picking up delegated tasks and ad hoc duties, • Front of House: Providing support to the reception function if needed, • Hospitality: Assisting with lunch orders and similar office coordination tasks, • Holiday Cover: Stepping in to cover for other assistants during periods of absence, • General Ad Hoc Support: Lending a hand wherever needed across the floor, contributing to a collaborative and well-run assistant function

Personal Assistant 6-8 month FTC The Team Housed within Knowledge - the PA/EA pool is a Team, made up of 7 PA’s and EA’s, who between them support the C-suite, Partners and Directors. As well as their individual assistant roles, they help with each other’s holiday cover and ad hoc office support. The team have a breadth of experience inside and outside of Freuds Group and camaraderie and care for one another is strong. The team has a can-do attitude and would welcome like-minded additions. The Role We’re currently keen to hire a PA for an initial 6-8 months who has some office experience, ideally gained in a creative or similar environment. Key for this role is the ability to form relationships with multiple stakeholders, seamlessly juggle their ever-changing diaries and ensure they all feel prioritised. We’re looking for someone who has a flexible approach, is happy to get involved in new projects as and when they arise and someone who has positive and team led approach to their work. Key Responsibilities • Manage diaries, avoiding clashes and allowing prep/travel time, • Book and set up internal meeting rooms as needed, • Arrange international travel and ensure documentation is in place, • Primary contact for external clients and internal colleagues, • Process payments, POs and other basic finance admin, • Draft and proofread documents; take accurate minutes Computer literacy: • Strong MS Office skills (Outlook, Word, Excel, PowerPoint), • Working knowledge of Paprika and MS Teams (preferred), • Support with PowerPoint preparation as instructed, • Assist with correspondence and minute-taking, • Build reports and ad-hoc analysis in Excel Communication: • Keep senior heads updated on meeting status and changes, • Confident with an array of personalities; calm under pressure, • Maintain a professional, polite and helpful manner, • Embrace our cornerstones of Love & Work, which require a passion for what we do and an ability of persevere. In addition, you will take an active role in our belonging values – collaborating to achieve common goals, connection with one another in an authentic way, sharing our perspectives and embracing others, and actively supporting each other and our experiences. Problem solving and initiative: • Resolve issues quickly and effectively, with urgency when needed, • Anticipate issues and prepare alternative options in advance, • Stay calm and handle problems professionally. Ad-hoc duties: • Deliver ad-hoc tasks and projects as requested., • Provide diary cover during PA/EA holidays or sickness., • Cover main reception as and when cover is needed, • Support at internal and external parties including film premieres when required. About Freuds Our employees come to us to work with some of the world’s best-known brands and influential people, helping our clients identify and tell meaningful stories that drive real change, and genuine connection. Love & Work is our foundation because we do what we love, and we love what we do. Many of our alumni have gone on to run their own top 150 agencies; to lead the communications and marketing for well-known global brands; and are leaders in their fields of expertise. We pride ourselves on the ability to assemble teams of passionate specialists from all over the world with a huge variety of backgrounds, all experienced in solving tricky problems. As an equal opportunity employer, we encourage all applicants to apply, regardless of race, religion, origin, gender, sexual orientation, age, marital status, or disability. Freuds Group strives to ensure a sense of belonging for all; we’re proud to support and utilise a diverse range of thoughts and perspectives in the teams we build as well as the work we create. Our belonging behaviours are built on the foundation of Collaboration, Connection, Empathy & Understanding and Allyship, these pillars are entwined into our daily life and are one of the markers for how we measure both company and individual success.

🔶 Office Administrator / Service Desk Coordinator 📍 Battersea, London (Full-Time, On-Site) 💼 Heat-Plex Limited About Heat-Plex Heat-Plex is a fast-growing, premium plumbing, heating and gas company operating across London. We work with private homeowners, landlords and managing agents, delivering high standards of workmanship and customer care. We are approaching £1.5m+ turnover and are now building a stronger in-house office team to support our next stage of growth. This is not a quiet reception role. It is a key position at the centre of a busy operations team. The Role • You will be the first point of contact for our customers and engineers., • Your role is to keep the diary flowing, ensure communication is clear and professional, and help the business operate efficiently day to day., • You will work closely with our Operations Manager and leadership team. Core Responsibilities • Answer all incoming calls professionally and confidently, • Book jobs accurately into our CRM system, • Manage customer emails and respond with clear, well-written communication, • Coordinate engineer diaries and confirm appointments, • Follow up on quotations and outstanding approvals, • Support with aftercare and customer satisfaction follow-ups, • Assist with general office coordination and admin tasks, • Help maintain high standards of organisation and workflow You will play a direct role in improving customer experience and helping the company grow. What We’re Looking For We are looking for someone who: • Speaks clearly and confidently on the phone, • Writes professional, polished emails, • Is highly organised and calm under pressure, • Can manage multiple tasks without losing detail, • Is proactive and takes ownership rather than waiting for instruction, • Enjoys working in a fast-paced environment, • Wants to grow with a business, not just “do a job” Previous administrative or service desk experience is preferred. Experience in trades, property or construction environments is a bonus — but not essential. Systems Experience with: • Microsoft Office, • CRM systems (training provided), • Scheduling or diary management software What We Offer • Competitive salary (based on experience), • A growing, ambitious company environment, • Opportunity to develop into a senior office or operations role, • Supportive team culture, • Modern office space in Battersea Important This role is fully on-site. We are building a strong office culture and require someone present and engaged with the team. If you are organised, confident and ready to take ownership in a growing business, we would love to hear from you.

We are seeking a highly organised and proactive Workplace Administrator to support our Operations and Development Teams. This is an admin-led role with a strong focus on coordination, communication, and client experience. This role is an office based role 5 days a week, however, as part of this role, you will be required to provide ad hoc front of house coverage at any of our buildings across London, ensuring consistent service standards across the portfolio. You will act as a key point of contact for clients, internal teams, and stakeholders, supporting operational excellence across both manned and unmanned buildings. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and leads by example in delivering exceptional service. Key Responsibilities Operational & Administrative Support • Support with the co-ordination of the move-in and move-out process for Operations and Development, across the portfolio and services, ensuring the internal checklist is complete and a smooth and professional transition for clients., • Support with the ASA process from start to finish for both operations and development, ensuring the ASA tracker is up to date and payments have been received., • Support with purchase order raising, tracking and administration, • Support with the ordering office consumables and managing office amenities across all buildings (e.g., fruit, milk, snacks), ensuring consistent stock levels and cost control., • Support unmanned buildings by managing and responding to tickets via the Freshdesk system, ensuring timely resolution of queries., • Provide ad hoc reception coverage and support the Workplace Services team as required., • Cover manned buildings during periods of sickness or annual leave, maintaining seamless service delivery., • Support with the coordination of pitch decks for both Workplace Services and Design & Delivery teams, ensuring materials are accurate, up to date, and professionally presented., • Own taking comprehensive minutes in team meetings and distribute clear action points in a timely manner., • Perform additional administrative duties as required to support the overall success of the portfolio., • Support Ops and Dev with Coupa workflow and coding, rejected invoice reconciliation and supplier follow up., • Support the execution of events/customer delights, in manned buildings and HQ, ensuring all logistical details are coordinated and delivered to a high standard by the FOH team., • Support both teams with gathering and coordination of quotes for works, • Support both teams ensuring Salesforce is up to date for both Ops and Dev. Client Experience & Communication • Act as a key point of contact for internal stakeholders, handling enquiries and requests with efficiency and professionalism., • Anticipate client needs and proactively coordinate with internal teams to deliver solutions., • Maintain clear and consistent communication between teams, ensuring alignment across Operations and Development., • Uphold high service standards and contribute to a positive workplace experience across all buildings and in the Knotel Office Skills & Experience • Previous experience in an administrative, operations, or workplace environment., • Strong organisational skills with exceptional attention to detail., • Confident communicator, both written and verbal., • Ability to manage multiple priorities in a fast-paced, multi-site environment., • Proficient in Microsoft Office (PowerPoint, Excel, Word) with experience preparing professional presentations., • Experience with ticketing systems (e.g. Freshdesk) is advantageous., • Flexible and willing to travel across London sites when required., • Salesforce experience is advantageous Personal Attributes • Proactive and solutions-oriented., • Calm under pressure and adaptable to changing priorities., • Professional, approachable, and service-driven., • Strong sense of ownership and accountability., • Collaborative team player with the ability to work independently. This role is ideal for someone who enjoys being at the centre of operations, supporting multiple teams, and ensuring excellence in both administrative delivery and workplace experience.

Are you an experienced legal receptionist looking for your next opportunity? Our client, a prestigious global law firm, is seeking a polished and professional Receptionist to join their close-knit team. This role operates on a rotating shift pattern between 8:00am and 8:00pm, Monday to Friday. You’ll bring a strong legal background along with a confident, personable, and flexible approach. In return, you’ll be working in stunning, modern offices just moments from Liverpool Street station. Key Responsibilities: • Act as a professional and welcoming ambassador for the firm, ensuring every client and visitor receives an exceptional first impression., • Manage a busy reception area, overseeing meeting rooms, coordinating bookings, and ensuring all meetings and events run seamlessly., • Handle all incoming switchboard calls efficiently, professionally, and courteously., • Manage meeting room reservations, events, and same-day booking requests via the EMS system., • Provide support for internal and client events, collaborating with multiple departments to deliver a first-class service., • Issue and manage security passes for visitors and new joiners., • Assist with invoice preparation., • Maintain meeting room standards, including ordering supplies and ensuring rooms are set up correctly ahead of meetings., • Coordinate with general office team regarding room setup and maintenance issues., • Work closely with Hospitality teams to arrange catering and refreshments for meetings and events., • Support the planning and delivery of in-house events., • Maintain accurate and up-to-date intranet information., • Conduct regular checks of kitchenettes and report any maintenance issues.

Graduate Receptionist / Team Assistant | Finance / Private Equity London | Hybrid | Full-time £35,000 – £40,000 + strong benefits | Permanent ISE Partners are working on a fantastic opportunity for a polished, professional and high-potential graduate who is looking to build a long-term career within a corporate finance / Private Equity environment. This role suits someone with 1–3 years’ experience as a Receptionist, Team Assistant or Junior EA in a corporate environment, who enjoys being front-facing but is equally confident providing administrative support to an investment team. The role This is a hybrid position combining reception coverage (09:00–18:00, Monday to Friday) with Team Assistant support to a group of 4–5 Executives / Investment professionals. You’ll share reception responsibilities with one other receptionist and play a key role in the smooth running of a professional, high-end office. Candidates currently on notice are also very welcome to apply. What you’ll be doing Reception & office coordination • Acting as the first face and voice of the business, welcoming high-end clients with confidence and warmth, • Answering and screening calls in a professional, efficient manner, • Managing meeting rooms and Outlook calendars, • Setting up meeting rooms and coordinating teas, coffees, breakfasts and lunches, • Ordering taxis, couriers and managing deliveries, • Maintaining a polished reception and meeting room environment, • Ordering stationery, bottled water, groceries and daily staff lunches, • Handling post, incoming and outgoing, • Supporting wider office operations when required Team Assistant / Junior EA support • Providing day-to-day administrative support to Executives, • Scheduling meetings and calls via Outlook, • Arranging domestic and international travel, • Processing expenses, • Maintaining organised files and documentation, • Assisting with Accounts Payable, including invoice scanning and uploads, • Supporting compliance administration such as FCA binder updates, • Working collaboratively with other EAs to provide cover during busy periods and absences About you • Graduate-calibre with 1–3 years’ solid experience in a corporate environment, • Professional, articulate, well-presented and confident dealing with senior stakeholders and clients, • Strong organisational skills and attention to detail, • Comfortable juggling reception duties with administrative support, • Working knowledge or exposure to finance / Private Equity highly desirable, • Confident using MS Word, Excel, PowerPoint and Outlook, • A roll-up-your-sleeves attitude with a genuine desire to learn and grow The package • Base salary of £35,000 – £40,000, • Annual performance bonus, • Employer pension contribution of 15%, • Comprehensive benefits including medical, dental, travel insurance, income protection and life cover, • Professional, corporate working environment and professional attire If you’re looking for a role where you can represent a business at the front door, build trusted internal relationships and develop your EA skill set, this is a brilliant next step.

CORPORATE RECEPTIONIST – CITY LAW FIRM – 11AM – 7PM LONDON £40,000 - £44,000 My client, a leading international law firm based in the City, are seeking a Corporate Receptionist to join their team to cover the 11am – 7pm shift Monday to Friday. THE ROLE • Provide a professional, warm, and polished welcome to all guests and employees., • Ensure visitors are directed to the appropriate location and hosts are notified quickly, • Act as the first point of contact for all visitor enquiries, including meeting logistics, photocopying, and wayfinding., • Coordinate and allocate office space for visitors and maintain an accurate weekly visitor schedule., • Manage incoming switchboard calls promptly and professionally, using the appropriate greeting., • Transfer calls efficiently, take accurate messages, and distribute relevant information as needed., • Report telephony faults (e.g., voicemail or handset issues) to the Technology Support Team, • Maintain, update, and distribute telephone contact lists for staff, meeting rooms, and Ground Floor Reception., • Manage and coordinate all meeting room bookings (internal, external, and video conferencing), ensuring all details are logged., • Arrange and oversee food and beverage requirements in collaboration with the hospitality team, • Ensure an exceptional standard of service for all client-facing events and visitor engagements, • Partner with the Facilities team to coordinate weekly staff lunches, including administration, vendor liaison, and delivery management., • Ensure an effective and thorough handover of all Reception and Switchboard duties to the evening staff at the end of each shift., • Support additional administrative and operational duties as required to maintain smooth office operations. Skills and Attributes • Proficiency in MS Office., • Flexibility to work overtime if required., • Outstanding verbal communication and telephone etiquette., • Exceptional organisational skills with strong follow-up and attention to detail., • Ability to prioritise effectively and manage multiple tasks in a fast paced environment., • Sound judgment and strong problem-solving capabilities., • High level of professionalism, discretion, and confidentiality., • Adaptability and willingness to embrace evolving technology., • Ability to remain composed under pressure, • Collaborative team player, • Commitment to delivering an exceptional client and colleague experience at all times. Please apply today for immediate consideration!

Title: Receptionist Location: Dartford - *must be able to travel to Maidstone/Lakeside on occasion Hours: 40 hours Salary: £25,400 Optical Express is focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology. For over 35 years, millions of patients have trusted Optical Express with their eye care. As the UK's leading private provider of laser eye, premium intraocular lens and cataract surgery, our Surgeons undertake more laser procedures collectively than any other provider. We look after thousands of patients in our clinics every week and it’s a privilege to transform the lives of so many. The Optical Express team work together, collectively and consistently striving for excellence. We support each other, respect each other and are committed to a culture of care, trust and integrity. The culture extends to our local communities, through our range of charitable and environmental projects. We focus on doing what is right for our patients, our colleagues, our local communities and our planet. Due to continued growth, a fantastic opportunity has arisen to join Optical Express as a Healthcare Assistant (Surgery Assistant). The role involves travelling to cover other Optical Express surgery clinics and weekend working. Key Responsibilities and Accountabilities: This is a dual role covering both the Reception desk and Surgery. Following appropriate training, supervised practice and competency achievement assessments, you will be able to undertake all designated roles within the surgery team working across two surgical specialities: laser vision correction department (LVC) and ophthalmic (IOL) theatres. You will also be responsible for the following: • Pre-operative testing; conducting tests prior to examination and treatment and assisting during the consent appointment process, including providing information to patients prior to their IOL or LVC procedure., • Patient discharging; instructing the patient pre and post procedure on the care of the eyes, updating medical records, making follow up appointments., • Laser technician; preparation and calibration of the lasers, understanding data, loading and transferring data, safe running of the lasers., • Co-ordinating: Controlling patient flow on the day of the consent appointment and surgery appointments to ensure minimum waiting times for patients and managing queries., • Assisting the surgeon during consent appointments and treatments – acting as scrub assistant (LVC only); taking notes for the surgeon; instilling eye drops., • Undertaking the role of ‘HCA’ (Healthcare Assistant) in IOL theatre to assist the surgical team and patients during surgery and associated tasks such as decontamination of instruments., • Actively participating in the end of treatment day activities; updating patient files, filing, compiling ‘end of day’ reports for head office, cleaning the department, stock and lens ordering., • Reporting untoward incidents – taking an active role in patient safety issues and quality and risk management. Receptionist duties include: • Covering the reception area, maintaining a priority for incoming calls at all times, • Take clear and concise messages, • Communicating all messages promptly and accurately, • Provide administrative support to the Manager, • Maintain stationery stocks and oversee the ordering of new supplies, • General reception duties as and when required Essential Skills • Excellent communication and presentation skills, • Ability to absorb and convey highly technical information, • Adaptable with a flexible approach to work, • Excellent time management skills and ability to prioritise tasks, • A confident and professional individual who has fantastic organisational skills, • Excellent telephone manner, • Demonstrate confidentiality, integrity and discretion What’s in it for you? • A market leading salary, • No night shift, • State of the art, modern working environments, • 29 days annual leave per year, • Pension scheme, • Free Laser Eye Surgery and Intraocular Lens Surgery, • Free eye tests, • Discounted prescription eyewear and sunglasses, • Generous Optical Express friends and family discount scheme, • Ongoing training and development opportunities, • An accessible management team and transparent management structure, • Working in a larger clinical team means less pressure on our staff and more time to spend with our patients, • Full visibility of 6 week rota Please apply now by uploading your CV. This is a fantastic opportunity to join a global organisation where you will have the opportunity to grow and develop within a professional working environment. Optical Express is an equal opportunities employer

FACILITIES & WORKPLACE SERVICES COORDINATOR Our client is a leading boutique financial services & technology firm with several offices worldwide. We are looking to hire a Facilities & Workplace Coordinator to work in the busy and vibrant London office in the city. This firm is deeply rooted in hiring the best talent and setting the highest industry standards. With a commitment to rewarding hard work, the team culture is also friendly, informal, collaborative, innovative and entrepreneurial. This role is filled with plenty of opportunities where you will be able to make a significant impact to the business. Please note this role is based on site 5 days a week in the London office. The Facilities & Workplace Services Coordinator supports the smooth, safe, and efficient operation of the workplace. The role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support. The coordinator works closely with internal teams, building management, and external suppliers to ensure the office environment is well maintained and fully operational. Workplace Operations • Monitor the Workplace Services (WPS) inbox, responding to queries and coordinating requests., • Conduct daily checks across office floors to ensure systems, equipment, and spaces are functioning correctly., • Communicate with HR, IT, and other teams regarding office issues or maintenance needs., • Organise and audit critical spare parts, keeping stockrooms tidy and accessible., • Send new starter communications and provide WPS introductions and office information., • Support onboarding and offboarding by allocating desks and lockers, coordinating with Front of House., • Conduct desk and space audits, identifying faults and ensuring allocations remain accurate., • Submit weekly catering numbers and assist with workplace service arrangements., • Represent WPS at relevant committee meetings., • Support workplace events such as summer and Christmas parties. Facilities Management • Identify, log, and report faults or maintenance issues to contractors or building management., • Respond promptly to reactive tickets and requests (temperature, lighting, power, office faults)., • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits., • Liaise with third‐party suppliers and building management to arrange service access., • Ensure contractor documentation and Permits to Work are submitted and logged., • Review contractor job reports and follow up on repairs or parts ordering., • Support contract management, including renewals and documentation., • Run monthly security access reports and work with HR to review user access and attendance., • Log contractor attendance and service records for all site visits., • Support weekend works, powerdowns, and essential out‐of‐hours activities., • Prepare workplace spaces for powerdowns, desk moves, and operational changes., • Assist with workspace reconfiguration and desk move projects., • Attend key PPM visits to ensure compliance and alignment with internal teams. Health & Safety • Conduct regular floor inspections and monitor first aid supplies., • Assist with risk assessments and general safety compliance., • Manage communications related to emergency fire evacuations., • Attend quarterly tenancy meetings with building management., • Administration & Financial Processes, • Track and process supplier invoices, receipts, and administrative documentation., • Work with Finance to manage team credit card expenses and ensure timely receipt, • submission., • Raise and amend purchase orders and maintain the WPS PO log., • Support contract administration and renewal tracking., • Provide reception cover during breaks and annual leave, including greeting visitors and, • supporting meeting room needs., • Assist with meeting room setups and event coordination. Skills & Experience • Strong Excel skills (intermediate to advanced)., • Comfortable using AI tools to streamline reporting, documentation, and operational workflows., • 2–3 years’ experience in facilities, workplace operations, or building services., • Understanding of Building Management Systems (BMS) and workplace systems., • Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues., • Knowledge of health and safety compliance, including risk assessments and fire safety., • Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor, • relationships., • Strong organisational skills with attention to detail and the ability to manage multiple priorities., • Clear communication skills and confidence working with internal teams, contractors, and building management., • Proactive, solutions‐focused approach with an interest in improving processes and operational efficiency. Relevant certifications (advantageous but not always required): • IOSH or NEBOSH, • First Aid or Fire Marshal, • BMS or building services training, • Understanding of building operations — lifts, HVAC, electrical systems, fire panels,and access control. What we offer: • Salary between £45,000 and £55,000 plus bonus, • A great environment whereby technology is key to our success, • The upside of a start-up without the associated risks, • Friendly, informal and highly rewarding culture, • A fast-growing global firm with plenty of opportunities where you will have a significant impact

Title: Office Manager / Administrator Location: Central London (100% Office-Based) Salary: £35,000 – £40,000 + Benefits Our client is a multinational shipping group with a diverse portfolio spanning vessel operations, trading, and infrastructure investments. Operating in a fast-paced and dynamic environment, the business offers exposure to senior management and the opportunity to grow within a well-established organisation. As an Office Manager / Administrator, you will be a key point of contact for internal teams and external stakeholders, ensuring smooth day-to-day office operations and providing critical administrative support across the business. Key Responsibilities: • Manage day-to-day office operations, including reception, mail handling, and facilities management, • Coordinate meetings, travel arrangements, and schedules for senior management, • Support HR and finance teams with administrative tasks such as expense processing, onboarding, and record keeping, • Maintain office supplies, vendor relationships, and service contracts, • Assist with preparing reports, presentations, and other documentation for internal and external stakeholders, • Implement and maintain office procedures to support operational efficiency, • Provide general administrative support to teams across the business, including shipping, trading, and investment functions, • Serve as first point of contact for visitors, clients, and suppliers, representing the company professionally Requirements: • Proven experience in office management or administration, ideally within shipping, logistics, or corporate environments, • Strong organisational, communication, and multitasking skills, • Proficient in MS Office and comfortable with basic IT systems, • Highly professional and service-oriented, with a proactive approach to problem-solving, • Ability to work in a fast-paced, collaborative environment, • Career-focused and eager to contribute to the growth of a multinational business

Owen Reed is looking for a Records Management Assistant for a top law firm in London. The Records Management Assistant provides day-to-day operational support to the delivery of the records management function, ensuring the accurate handling, storage, tracking, and retrieval of matter files, deeds, wills, and other firm records. The role helps maintain high standards of information governance, client service, and operational efficiency. Summary of Role Records Storage, Processing & Maintenance • Assist with indexing, scheduling, and preparing items for off-site storage, • Maintain accurate data entry in the firm’s records system, • Support routine audits of stored materials to ensure accurate cataloguing and compliance Record Retrieval & Delivery Coordination • Process daily recall requests to agreed operational timeframes, • Liaise with external storage providers, ensuring efficient and timely handling of all recalls Search & Support Services • Assist in locating required physical records, • Provide basic guidance to internal users on:, • Requesting items through the records process and system, • Correct categorisation, storage, and retention practices Information Governance & Compliance • Follow firm policies on data retention, records handling, and information security, • Support the senior team during retention reviews, scanning projects, and destruction actions, • Escalate discrepancies or compliance concerns promptly Workplace Services Support (Flexible Duties) As part of the wider Workplace Services function, the role may be required to support: • Reception cover (visitor management, telephone handling, service desk support), • Meeting room setup, stationery replenishment, and general office housekeeping, • Mailroom and package handling activities, • Ad-hoc administrative or operational tasks during peak periods, staff absence, or firm events, • The Workplace Service Manager in day-to-day general facilities tasks, including but not limited to reactive maintenance reporting and external contractor supervision Skills and Experience Essential • Strong organisational skills and excellent attention to detail, • Comfortable working with both physical records and digital systems, • Good communication skills and a helpful, service-oriented attitude, • Ability to follow procedures reliably and maintain confidentiality Desirable • Previous experience within a legal or professional services records environment, • Familiarity with document management or records management systems, • Understanding of data protection principles Key Competencies Accuracy & Organisation – Ensures records are logged and handled correctly at all times Service Delivery – Provides polite, responsive support to internal stakeholders Teamwork – Works collaboratively within both records management function and Workplace Services Adaptability – Willing and able to assist with non-records duties when required

Are you a positive individual, with an industrial, can-do attitude? Eager to take the next step in developing your career within an industry leading European Venture Capital firm? In this role you will embody all the company’s values, and set the tone for the experience of all visitors – from employees, through to a Founder coming to pitch for funding for the first time – you will provide first-class service, and see the reception desk as a fundamental part of the business. The firm partner with the most mission-led, game-changing founders to help solve the world’s problems at scale, and you will be a key part of this journey. While the Front of House will be this person’s top priority, and the love and desire to deliver a first-class client service will be paramount for this role - this exciting position also encompasses office administration, events, and team assistant duties. As well as incredible benefits, and varied responsibilities, this role will offer development opportunities that will build a strong career in an administrative capacity within the Alternative Investment space. They are looking for someone with the scope to develop down the EA route in the years to come, and will help you achieve this. Responsibilities include: • Manning the phones & being the first point of call for all guests visiting the office – gatekeeping where necessary., • Manage busy meeting room booking system, ensuring no meeting room clashes, and anticipating any overflows., • Ensure all areas of the office are well-presented, maintained, and ordering stock where needed to ensure everything is filled., • Screen and deliver inbound post, and organising external couriers., • Manage internal communications with the team., • Leading on internal event set-ups, and assisting with ad hoc event preparation: Making & organising name badges, creating holding slides, printing menus etc., • Assisting with venue sourcing and organisation of external events, dinners and drinks (London and overseas)., • Team assistant duties including: Diary management and scheduling of external and internal meetings, covering the EA team for holidays and excess workload, expense reporting, securing restaurant and private dining reservations, booking international travel., • Supporting with ad hoc projects as needed. At interview you will be able to demonstrate: • Experience providing a first-class in office service., • A passion for working in a client-facing role, and a commitment to delivering the best guest experience., • Exceptional attention to detail., • Adaptability – a strong ability to prioritise and multi-task., • Impeccable communication skills (both written and verbal)., • An eagerness to learn and develop., • Punctuality and reliability., • A great team player! This is a fantastic opportunity to launch your career. If you feel you meet the requirements, and are ready for your next step, please apply today! Please note this role is full time in office (9am-6pm, with some flexibility required for events). ISE Partners are committed to being an equal opportunity employer and encourage applications from those in underrepresented groups. Please contact us should you have any accessibility requirements, or need any additional support for your application.

Job Title: Assistant Office Supervisor Salary: £35,000 - £38,000 Description: An excellent opportunity has arisen to join a highly respected London law firm. This is an office‑based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required. We are looking for someone confident, proactive and service‑driven, with previous experience working in a professional service setting in their general office or facilities team, with some supervisory exposure. The Role As Deputy General Office Supervisor, you will play a vital part in ensuring the firm’s operational and administrative processes run efficiently. Key responsibilities include: • Managing incoming and outgoing Royal Mail, DX and courier services., • Handling faxes, ensuring timely delivery to internal teams., • Supporting reprographics tasks including printing, scanning, copying and binding., • Conducting stationery checks, placing orders and maintaining stock levels., • Delivering new joiner inductions in the Supervisor’s absence., • Checking and coding incoming invoices accurately and promptly., • Maintaining monthly KPI records and ensuring timely submission., • Supporting meeting room set-ups and liaising with the Reception team., • Assisting with office moves, furniture transfers and maintaining a safe working environment., • Supervising the General Office Assistant when required, coordinating daily cover and managing workloads., • Providing archiving and records support in the absence of the Records Assistant. The ideal candidate will be: • Experienced with a background in a similar operational environment within a law firm., • Able to demonstrate supervisory/line management experience (e.g., overseeing workloads, coordinating rotas)., • Skilled with strong organisation and administrative capabilities., • Confident using MS Office (Word, Excel)., • Comfortable with manual handling (moving boxes, furniture etc.)., • Able to multitask, prioritise under pressure and meet tight deadlines., • Detail‑oriented with sound judgment and business awareness., • Client‑service focused with a positive, proactive approach., • Reliable, disciplined, and a confident self‑starter., • Logical, methodical, and able to follow tasks through to completion., • Approachable, flexible and collaborative. Why Join? This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high-performing team where your contribution will be genuinely valued. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

Working Hours: 08:30 - 17:30 Monday – Friday (on-site) Core Responsibilities: • Reception duties including meeting and greeting clients, • Answering incoming phone calls using Zoom, • Dealing with couriers, post, photocopying and binding documents, booking meeting rooms, • Coordinating with IT support Team to ensure meeting rooms are correctly set-up, ensure that guests are welcomed and treated courteously, • Keeping stock of kitchen snacks and placing orders when needed, • Clearing meeting rooms and replenishing glasses, water, and other supplies, • Managing the stationary supplies, • Supportive towards facility related tasks, • To work as directed by Facilities Manager, • Supportive to EA team with admin related tasks. Qualifications: • Educated to at least A-level standard., • Strong MS Office skills., • Good organisational ability. Work Experience: • Reception experience within a Mid-size firm helpful, but not necessary. Benefits: • 10% non-contributory pension, • 25 days holiday, • Medical, dental, travel insurance, • Free in-house lunch

This Concierge position is working in a prestigious, high‑end development consisting of 40 luxury apartments, an office unit, and a café. As the Day Concierge, you will play a pivotal front‑facing role in maintaining the building’s reputation for excellence. You will be responsible for creating a warm, professional, and welcoming environment for all residents, visitors, and contractors, while ensuring the smooth day‑to‑day operation of the front‑of‑house service. A commitment to exceptional service, strong attention to detail, and the ability to leave a lasting positive impression are essential. Reporting to: Building Manager and Property Manager Hours of work: Rotational shift patterns 4 days on and 4 days off from 7:00 am to 7:00 pm Holiday allowance: 24 days pro rata (excluding Bank and Public Holidays) paid holiday in any one complete holiday year. • Bonus structure, • Supportive and collaborative environment Role and Responsibilities • Maintain Exceptional Presentation Standards Ensure the reception and concierge areas are consistently clean, organised, and presentable. This includes proactively addressing any issues that detract from the appearance or smooth operation of the front desk. • Demonstrate Professionalism and Personal Presentation Uphold a courteous, approachable, and professional demeanor at all times. A clean, well‑kept uniform and polished appearance are essential to representing the standards of Merano Residence. • Execute Managerial Instructions Follow all reasonable directions provided by the Building Manager and Property Manager, supporting the delivery of a well‑run and compliant building. • Build Strong Professional Relationships Act as the first point of contact for residents, contractors, and guests. Foster positive relationships, handle enquiries efficiently, and ensure every interaction reflects the quality of service expected at a luxury development. • Manage Key Handling and Logging Procedures Oversee secure handling of resident and contractor keys, ensuring logs are accurately maintained in line with established procedures. • Conduct Daily Site Walk‑Throughs Carry out routine building inspections to identify maintenance concerns, ensure health & safety standards are upheld, report any hazards, and escalate issues promptly. • Support Smooth Building Operations Assist with deliveries, contractor access, resident enquiries, and other operational tasks to help maintain the building’s high standards. Required Skills and Experience • Front‑of‑House Experience Previous experience in a concierge, reception, hospitality, or luxury service environment with a strong track record of delivering outstanding customer service. • Excellent Communication Skills Confident, clear, and professional communication, both verbal and written, with the ability to engage effectively with residents, colleagues, and external stakeholders. • Ability to Work Independently and Collaboratively Self‑motivated, dependable, and able to manage responsibilities autonomously while also contributing positively within a team environment. • Strong Time Management and Problem‑Solving Ability Capable of prioritising tasks, handling unexpected situations calmly, and resolving issues efficiently while maintaining a high standard of service.

Front of House / Reception Assistant – Global Finance Firm 📍 London ⏰ Full-Time | Office-Based (Monday–Friday | 8:30am–4:30pm or 9:00am–6:00pm) 💰 £30,000 – £35,000 depending on experience + Outstanding Benefits Are you a bright, polished and clearly spoken graduate with 1–3 years’ office experience looking to build a long-term career within reception in finance? This is a fantastic opportunity to join a highly regarded global investment firm, sitting at the heart of the business as a key ambassador and operational support. This role is ideal for someone who thrives in a fast-paced, professional environment and takes pride in delivering a seamless front-of-house experience while supporting the wider team. The Role: You will be the first point of contact for clients, visitors and colleagues, ensuring the office runs smoothly day-to-day. Responsibilities include: • Managing a busy reception desk – answering and screening calls with professionalism, • Coordinating daily visitor lists and issuing office passes, • Overseeing meeting room bookings and ensuring spaces are set up to a high standard, • Organising internal meetings, business lunches and refreshments, • Managing pantry supplies and maintaining a tidy, presentable office environment, • Handling incoming and outgoing post, couriers and deliveries (DHL, FedEx, etc.), • Supporting with general administration – printing, scanning, binding and document prep, • Managing stationery orders and office supplies, • Assisting visiting colleagues and ensuring a smooth in-office experience About You: • 2+ years’ experience in a corporate office environment (financial services exposure beneficial), • Highly proficient in Microsoft Office, particularly Outlook, • Bright, polished and clearly spoken with a strong service ethic, • Professional, articulate and confident communicator, • Exceptionally organised with strong attention to detail, • A natural team player with a positive, can-do attitude, • Discreet, trustworthy and able to handle confidential information, • Proactive, hands-on and solutions-focused Why Apply? This is more than a reception role – it’s a genuine entry point into the world of finance, offering exposure to senior stakeholders, a collaborative culture and the opportunity to grow your career within a prestigious environment. ✨ Outstanding benefits package, regular company treats and trips, plus continuous learning and development sessions to support your growth. #FinanceCareers #GraduateJobs #LondonJobs #Receptionist #FrontOfHouse #InvestmentCareers #CareerGrowth #OfficeSupport

Receptionist with Team Assistant duties. Financial Services. Temp to Perm. Mayfair. £40-45k + generous package. Excellent career opportunity and Team Assistant training. Mayfair Financial services firm are seeking a polished and passionate Receptionist who takes pride in delivering a first-class front of house experience and is keen to grow into wider Team Assistant support over time. This front-of-house focused position, with broader Team Assistant responsibilities, would suit a polished and professional individual who has previously worked within a prestigious corporate or financial services setting and is keen to take on a more autonomous, varied role. The business is happy to train the right candidate who demonstrates a natural five-star service approach, strong initiative and a genuine desire to grow. As the face of the office, you will manage reception duties with warmth and professionalism, ensuring the day-to-day running of the office operates seamlessly. You will also play a key role in supporting high-profile meetings and events, overseeing office supplies, coordinating post and facilities requirements, and assisting with overflow administrative support. Benefits include: • Core hours of 8:45am – 5:30pm, • Stunning Mayfair office environment, • Salary of £40,000 – £45,000 (or temporary equivalent), • Once permanent- eligibility for a generous discretionary bonus, private medical cover, travel insurance and wellbeing allowance.

Qualifications: • Preferably 2-3 years Shipboard experience in a similar position and in an International 5 star and luxurious establishment., • Excellent fluent English (verbal and written). This includes the ability to give and receive instructions in verbal and written forms and to effectively and efficiently engage with guests and crew members. Conversational in an additional language (German, French, Spanish, Mandarin)., • Good working knowledge of Microsoft applications, Fidelio and hotel operating systems., • Proactive approach to problem solving., • Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts., • Strong interpersonal skills and ability to lead, motivate and develop a culturally diverse work force. Duties and Responsibilities: • Provides guests with the highest quality guest services, demonstrating genuine concern for guests wellbeing at all times--Personalized Customer Services., • Ensures that all guest requests, enquiries and complaints are responded to immediately and are followed up on efficiently and to the guests satisfaction., • Maintains a high level of communication and feedback with the Hotel Director as well as other departments around the ship., • Coordinates, organizes and supervises the front office operation., • Displays a full and comprehensive knowledge of the ships facilities, ports of call and services., • Organizes and leads training sessions for all reception team members to continuously develop their knowledge, techniques, skills, guest focus and sense of service.

We've got a ‘Top 30’ UK firm recruiting for Legal Secretaries on a contract basis in CORPORATE, REAL ESTATE and DISPUTES. All they require is 2 years legal secretarial or Legal PA experience in any of these Legal Secretarial disciplines and the ability to start within 2 weeks. These roles are for 6 or 12 months. IF YOU HAVE EXCELLENT SECRETARIAL SKILLS, A MINIMUM OF TWO YEARS COMMERCIAL LEGAL SECRETARY/PA EXPERIENCE AND THRIVE ON CONSTANT CHALLENGE YOU COULDN'T FIND A BETTER PLACE TO WORK. START STRAIGHTAWAY. Law Choice is a specialist firm of legal recruiters supplying London's law firms with a wide range of permanent, contract and temporary legal support staff including legal secretaries and legal PA’s across all practice areas including Corporate & Commercial, Litigation, Property and Real Estate, Employment, Insurance, Private Client, Tax, Family and Intellectual Property. Archives/Records, Reception /Front of House/Marketing/Human Resources or Legal Accounts Legal Document Production; Executive Assistants, EA & PA’s Front of House/Receptionists and client hospitality staff; legal assistants, legal administrators and paralegals; legal risk & compliance; legal marketing and business development staff; legal Finance and legal IT staff; and facilities/archives/office services/clerical staff.

AJ Chambers are looking for a highly organised, adaptable Team Administrator to join a highly reputable Accountancy Firm. Supporting Partners and Senior Management managing day-to-day office operations and onboarding clients, you will be involved in a wide range of responsibilities across the business (including statutory filings, assisting with invoicing, covering reception etc.) You will be part of a team where everyone is expected to take ownership, keeps things moving, and supports each other. You will need to be someone who takes pride in getting things done, maintains a professional attitude, and can stay calm and focused under pressure—even when the work is repetitive or fast-moving. Main duties will include: • Coordinating client onboarding and compliance checks including AML documentation, identity verification, and risk assessments, • Maintaining accurate filing systems and keeping statutory records up to date, • Ensuring high standards are met across all admin-related processes, • Supporting the onboarding of new employees and ensuring smooth internal workflows, • Liaising between departments, partners, and clients with professionalism, • Formatting documents and communications for both internal and external use, • Managing post, supplies, and the overall office environment, • Supporting events, social activities, and wider team initiatives Ideal candidate: • Strong attention to detail — especially when handling documents or data, • Able to follow compliance processes carefully and work with pace and accuracy, • Previous use of AI Tools, • Highly organised, able to juggle multiple priorities, • A positive, professional attitude and willingness to get stuck in, • Confidence with Microsoft Office (Excel, Outlook, Word in particular), • Excellent verbal and written communication skills The role will offer a Competitive salary & bonus scheme along with benefits and 1 day wfh. For further information please contact Ella or Jess at AJ Chambers

AJ Chambers are looking for a highly organised, adaptable Team Administrator to join a highly reputable Accountancy Firm. Supporting Partners and Senior Management managing day-to-day office operations and onboarding clients, you will be involved in a wide range of responsibilities across the business (including statutory filings, assisting with invoicing, covering reception etc.) You will be part of a team where everyone is expected to take ownership, keeps things moving, and supports each other. You will need to be someone who takes pride in getting things done, maintains a professional attitude, and can stay calm and focused under pressure—even when the work is repetitive or fast-moving. Main duties will include: • Coordinating client onboarding and compliance checks including AML documentation, identity verification, and risk assessments, • Maintaining accurate filing systems and keeping statutory records up to date, • Ensuring high standards are met across all admin-related processes, • Supporting the onboarding of new employees and ensuring smooth internal workflows, • Liaising between departments, partners, and clients with professionalism, • Formatting documents and communications for both internal and external use, • Managing post, supplies, and the overall office environment, • Supporting events, social activities, and wider team initiatives Ideal candidate: • Must have recent experience working in an admin-based role within an accountancy practice, • Strong attention to detail — especially when handling documents or data, • Able to follow compliance processes carefully and work with pace and accuracy, • Previous use of AI Tools, • Highly organised, able to juggle multiple priorities, • A positive, professional attitude and willingness to get stuck in, • Confidence with Microsoft Office (Excel, Outlook, Word in particular), • Excellent verbal and written communication skills The role will offer a competitive salary & bonus scheme along with benefits and 1 day WFH. For further information please contact Jess AJ Chambers

Office Assistant (Part-Time) Location: Purley, Surrey Reports to: Office Operations Manager Permanent position, part-time hours - 25 hours per week 10am - 3pm Monday - Friday Our story so far.. At Tjarks and Tjarks, creativity meets craft. For over 35 years, we’ve been shaping bold, distinctive brands that don’t just sit on the shelf, they stand out and get chosen. Trusted partners to our clients across decades, we help navigate the ever-evolving world of shoppers and retail, designing packaging that connects, competes, and converts. From big ideas to flawless execution, we deliver a true 360° design-to-artwork approach. Efficient, precise, and globally consistent. We don’t just collaborate, we create as one. Our team of experts blend imagination with technical excellence to bring brands to life in a seamless, truly integrated way. The Role We are looking for a bright, people-centric assistant to join our growing team on a part-time basis! You’ll be the face of the office, welcoming visitors, suppliers, and couriers, and making sure everyone feels looked after from the moment they arrive. You’ll keep things moving day to day: answering calls and emails, making sure queries get to the right people, booking meeting rooms, and arranging hospitality when needed. You’ll also keep the reception area looking sharp and on point. On top of that, you’ll help keep communication running smoothly across phone and voicemail, and log any IT issues so they get sorted quickly with external support. Key responsibilities Front-of-house & daily operations • Meet and greet all visitors, suppliers, and couriers with a warm, professional manner., • Answer and route incoming calls, emails, and post; triage queries for the wider team., • Book meeting rooms, arrange hospitality, and manage visitor security., • Maintain a welcoming and polished reception area., • Manage the company phone and voicemail systems., • Log and escalate IT issues, liaising with external IT support providers. Backup office management & logistics • Take ownership of daily office operations in the Office Managerʼs absence, including oversight of maintenance, cleaners, and contractors., • Monitor health & safety compliance and track office spend against budget., • Maintain stock of office and kitchen supplies; raise purchase orders and reconcile invoices., • Arrange couriers (e.g., UPS for GMG proofs) and manage business/international travel., • Oversee timesheet and attendance system administration., • Provide light PA support to Managing Directors (e.g., diary scheduling, preparing expenses)., • German QC & advanced tasks, • Proofread presentations, marketing materials, and contracts in German; flag errors and suggest corrections., • Act as a first-pass contract reviewer or negotiator (with leadership guidance)., • Support project teams with ad-hoc research or client comms in German., • Personable, calm under pressure, and able to represent a creative brand confidently., • Exceptional time-management and multi-tasking skills, • Eagle-eyed proof-reader; quality-first mindset., • Tech-savvy: Advanced MS Office skills (Word, Excel, Outlook, PowerPoint) and confidence learning new tools. Experience: • Previous experience in a busy reception, office coordination, or administrative support role (especially in a design or creative environment)., • Exposure to client service or hospitality., • Eligible to work in the UK and commute to Purley five days per week., • Languages: Fluent English, German (preferential) Our Team & our values We’re a vibrant, creative crew who care as much about our culture as the work we make. Our values aren’t just posters on the wall, they were crafted by our team and guide everything we do. Be Innovative – Think Ahead Be collaborative – Succeed together Be Supportive – Lift each other up Be All In – Show up with purpose We’re always looking for talented, passionate people to join our growing squad in our Purley studio. If you’re ready to collaborate, create, and be part of something truly awesome, this is your playground.

We are seeking a warm, professional, and service-oriented Front of House Associate to be the first point of contact for members and guests at Knotel Old Sessions House. This role is key to creating an exceptional hospitality experience by ensuring a welcoming, polished, and supportive atmosphere. The ideal candidate is highly organized, detail-oriented, and passionate about delivering best-in-class service. Key Responsibilities: • Welcome and assist members, clients, and guests with professionalism and genuine hospitality., • Maintain the reception and common areas to the highest standard of cleanliness, organization, and presentation., • Anticipate and respond to member and guest needs, handling inquiries and requests with efficiency and care., • Support smooth daily operations by coordinating with internal teams and communicating member needs effectively., • Uphold Knotel’s hospitality culture by ensuring the space reflects the brand’s standards for ambience, staging, and amenities., • Manage front desk tasks, including check-ins, visitor registration, mail and package handling, and office supply inventory., • Assist with the coordination and execution of events, ensuring all details contribute to an excellent guest experience., • Gather and share member feedback to continuously improve the experience., • Stay informed about Knotel’s services, events, and offerings to provide accurate information and helpful recommendations., • Support colleagues and leadership as needed to ensure the smooth running of the House. Qualifications: • Experience in a hospitality, front desk, or customer-facing role (hotel, coworking, high-end retail, or similar environment preferred)., • Strong interpersonal and communication skills, with a warm, approachable demeanour., • Excellent organizational abilities and attention to detail., • Ability to multitask and remain composed in a fast-paced environment., • Tech-savvy; comfortable with Microsoft Office Suite and office systems., • Professional appearance and positive, proactive attitude., • Flexible and adaptable to changing needs and priorities. Benefits: • Competitive salary and benefits package., • Opportunities for professional growth and development., • A dynamic and collaborative work environment., • Access to networking events and industry-related activities., • The chance to be part of a vibrant and innovative company.

Owen Reed is looking for a Receptionist to join a top law firm in London. We are seeking a polished, personable and highly organised Receptionist to join the Facilities and Front of House team. This is a fantastic opportunity for a professional with strong hospitality experience to deliver an exceptional client experience in a dynamic legal environment. This role is based in London, working Monday to Friday, 8:30am – 5:30pm. The Role As the first point of contact for clients and visitors, you will play a key role in creating a professional and welcoming environment. You will also support the wider office and facilities team with administrative and event-related tasks, ensuring the smooth day-to-day running of reception and meeting spaces. Key Responsibilities • Provide a warm, professional welcome to clients and staff, ensuring an outstanding first impression, • Answer and manage telephone and reception enquiries promptly and courteously, • Greet visitors, notify fee earners of arrivals and escort clients to meeting rooms, • Manage all incoming post and deliveries throughout the day, • Maintain accurate visitor and delivery logs, • Prepare and serve refreshments for meetings as requested, • Set up, refresh and maintain high standards across all nine meeting rooms, • Support internal and external events, including set-up and post-event clearing, • Work closely with the Facilities team to host larger events, • Use Microsoft Teams and the switchboard system efficiently, • Provide occasional reception cover at other offices when required, • Produce documents, letters and emails for internal teams, • Carry out general administrative duties including scanning, copying, filing and CRM data entry, • Handle web enquiries, general emails and other correspondence, • Attend departmental meetings and training as required Skills & Experience • Previous experience in a Receptionist role within a professional services environment is desirable, • Hospitality experience is essential, • Experience handling telephone enquiries and operating a switchboard, • Strong administrative skills including scanning, filing and document production, • Excellent organisational skills with the ability to prioritise effectively, • Professional, discreet and client-focused approach, • Confident communication skills, both face-to-face and over the phone, • Flexible and adaptable, particularly around event support

ROLE OVERVIEW // We are recruiting a Receptionist on a 12-month fixed-term contract, to work within the Reception Team, forming part of the wider Business Services function within the Facilities and Operations department, and based at the firm’s Head Office in London. Facilities and Operations are responsible for ensuring that the highest quality of service is provided, giving advice and support, and managing the client areas on both the first and ground floor. The Reception Team are an integral part of the business. They provide an efficient and professional reception service to all clients (internal and external) and maintain and look after the meeting and training rooms. One of the main purposes of this job is to develop strong working and personal relationships built on confidence and confidentiality. KEY RESPONSIBILITIES // The key responsibilities of this role are set out below – there may be others which are not listed. This role is on a shift pattern Monday to Friday 07.30 - 20.00. The team are looking for someone to provide an efficient and professional Reception service to all clients (internal and external) whilst ensuring the provision of an exceptionally high level of service. • Provide a five-star Reception service for all internal and external clients., • Go the extra mile to ensure the provision of a consistently high standard of support, where necessary, for all clients., • To carry out all Reception duties as required including meeting and greeting clients for meetings, dining, seminars, training courses and any other events; liaising with meeting hosts in regards to any special requests they may have to their room and or client., • Maintain an accurate Visitors on Premises list, ensuring visitors are checked in and out of the system in time and produce accurate list of pass numbers ensuring an efficient check in process., • Carry out additional Reception duties to include management of meeting rooms, document on display rooms, looking after reception brochure display, arranging taxi bookings, organising swears and affidavits., • Carry out regular floor walks to ensure meeting rooms, reception areas, secretarial bays, telephone booths etc. are tidy and presentable as outline in the standards document., • Update security appropriately and complete a comprehensive handover., • Act as a Fire Warden and assist with any Health and Safety procedures., • Ensure that the meeting rooms are looked after effectively and are maintained to the agreed Standards and Operating Procedures manual., • Be fully familiar with the room booking system and ensure you keep control of incoming emails outside of room bookings hours and when required during the day., • Liaise with AV, catering and housekeeping teams ensuring all equipment and or catering are provided correctly and on time., • Assist with the completion of the early and late shift checklist which should form part of the handover., • Be responsible for ensuring all messages for clients and staff are forwarded in a timely and professional manner., • Ensure at the end of the shift that all reports are processed correctly and efficiently and distributed to the relevant departments., • Check all rooms for documents and equipment and lock rooms where necessary. CANDIDATE PROFILE // Candidates for this position must have: • Advanced knowledge of Microsoft Office Packages (in particular Word, Excel and PowerPoint). This role will demand extensive use of these packages and will also require excellent administrative skills and experience., • A confident, proactive individual prepared to take a hands-on approach using their own initiative., • Ability to communicate effectively (written, spoken and presentational), working well within a team., • A willingness to provide feedback, share information and contribute ideas and suggestions as necessary., • Excellent interpersonal and communication skills, written, spoken and presentational., • Will need to wear a uniform and adhere to the Firm’s grooming guidelines., • Excellent attention to detail and good use of grammar., • Ability to build strong business relationships with internal and external clients and the resilience to deal with demanding individuals., • Active listening skills and demonstrates professionalism in all dealings., • Flexibility with hours is necessary when the work of the Firm requires it., • Comfortable accepting instructions and guidance from different angles., • Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines., • Experience of working in a diverse team whilst fostering an inclusive team culture., • High level of professionalism and integrity; displays the highest standard of professional ethics. We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status.

Receptionist & Workplace Coordinator Financial Services £35-38K, depending on experience + bonus West End Permanent Fully office-based 2-RecP/MK About the Client: An established, international investment firm that has an entrepreneurial and collegiate ethos. They are looking for an experienced customer service professional to join their team as Receptionist & Workplace Coordinator. About the Role: The Receptionist & Workplace Coordinator will be key to delivering an exceptional front-of-house experience and will ensure the smooth day-to-day running of Reception. This is a varied role, and will involve front of house and reception, workplace and facilities support, events and hospitality support, alongside some administration support. Responsibilities will include (but are not limited to): • Act as the first point of contact for all visitors, manage visitor registration and meeting room coordination, • Manage incoming calls, emails and general enquiries efficiently and professionally, • Support day-to-day facilities tasks and act as a key liaison for minor workplace issues e.g. printer issues, basic troubleshooting, • Coordinate logistics for internal office events, • Manage daily meeting room readiness, • Maintain reception and shared areas to a high standard, • Other ad-hoc administrative support, as required Candidate Specification: • Prior experience in a reception / front of house role is essential; experience in a corporate setting is preferred, • Excellent verbal and written communication skills., • Organised and able to manage multiple priorities and tasks, • High attention to detail, • Professionalism and discretion, • Proficient in Microsoft Office/Google Workspace Additional Information: • Salary £35-38K, dependent on experience, plus a discretionary bonus, • West End location, • Fully office based. The hours will be on a rota of shifts from 8.00am - 6.30pm, • Excellent benefits, including discretionary annual bonus, pension contribution and season ticket loan. If you are an experienced Front of House professional looking for your next role, apply today!

Clinical & Decontamination Recruitment Specialist (Decontamination / Endoscopy / Surgical Services) Location: Office-based in either Cuffley, Hertfordshire or Newton Abbot, Devon Salary: £38,000 to £55,000 per annum, depending on experience, plus benefits Hours: Monday to Friday, 08:30 to 17:30, with additional hours as reasonably required to support business growth and service delivery About Us Frontline Health Professionals and Frontline Insourcing, part of Aetheria Group, specialise in delivering high-quality workforce and insourced medical service solutions to the NHS, private healthcare providers and the wider public sector. Our core areas of expertise include endoscopy, decontamination and surgical services, delivered through experienced consultants, surgeons, nurses, allied health professionals and wider multidisciplinary teams. We support NHS providers with workforce solutions, insourced clinical service delivery and specialist operational expertise designed to help services increase capacity, improve productivity, and support waiting list and diagnostic recovery objectives. With established access to NHS frameworks, deep sector expertise, and proven leadership in sterile services and decontamination, including SSU and TSSU environments, we are continuing to expand these service lines and are now looking for an outstanding Clinical & Decontamination Recruitment Specialist to help drive that growth. The Opportunity This is a hands-on, high-impact 360 recruitment, onboarding and service development role. It is ideally suited to an experienced Decontamination Manager, HCPC-registered Operating Department Practitioner (ODP), or NMC-registered Theatre Nurse who wants to bring their clinical and operational expertise into a more commercial, strategic and growth-focused environment. You will play a central role in helping us expand our endoscopy, decontamination and surgical workforce offering across the NHS and wider healthcare sector, supporting both recruitment delivery and service-line development. This is not a narrow recruitment desk role. It is an opportunity to combine clinical credibility, workforce expertise, onboarding discipline, client support, lead generation, service mobilisation and commercial contribution within a business that understands NHS insourcing, workforce delivery, sterile services, operational quality and public sector procurement. About the Role You will be involved across the full recruitment and service support lifecycle, including: • sourcing and attracting high-calibre candidates for endoscopy, decontamination and surgical services, • managing onboarding and compliance processes to ensure candidates are fully compliant and deployment-ready, • supporting lead generation and service-line growth across key operational areas, • helping maintain and strengthen relationships with candidates, clients and internal stakeholders, • supporting rostering and deployment activity to help ensure safe and effective service delivery, • contributing to the development and expansion of our endoscopy and decontamination offering in line with NHS demand and operational priorities, • assisting with the development and management of existing accounts, as well as supporting new client opportunities, • working closely with leadership and delivery teams to support service mobilisation, workforce planning and operational readiness Why This Role Is Different You will work closely with an experienced former NHS TSSU Technician, NHS operational leadership, and an experienced Managing Director, together bringing more than 55 years of NHS insourcing and recruitment experience. You will also be supported by an established team of recruiters and administrators, with access to a broad range of NHS framework opportunities spanning both temporary staffing and insourced service delivery. This gives you the rare opportunity to join a business that combines: • genuine sector credibility, • established NHS access, • specialist understanding of decontamination and endoscopy, • operational leadership experience, • and a strong platform for further growth Key Responsibilities You will: • recruit high-calibre candidates for endoscopy, decontamination and surgical services, • manage onboarding and compliance processes to ensure candidates are fully compliant and ready for deployment, • support business development activity through lead generation, market mapping and client engagement support, • build and maintain strong relationships with candidates, clients and internal stakeholders, • support rostering and scheduling to help ensure safe and effective workforce delivery, • contribute to the growth of our endoscopy and decontamination service offering in line with NHS demand, operational priorities and market opportunity, • support account development and help identify new client and service opportunities, • work collaboratively with leadership, delivery and commercial teams to support service mobilisation and workforce planning, • contribute to a disciplined, professional and solutions-focused working culture About You We are looking for an experienced and credible clinical professional who wants to move into a more commercial, operational and business development-focused role, while still using their technical expertise to shape high-quality workforce and service solutions. You will ideally: • hold active HCPC registration as an ODP, IDSc membership / decontamination leadership experience, or active NMC registration as a nurse, • have a strong professional background in endoscopy, decontamination and/or surgical services, • understand clinical staffing, service delivery and the operational realities of working within NHS and regulated healthcare environments, • be interested in combining recruitment, onboarding, service development and business growth, • have strong interpersonal and communication skills, • be confident working in a fast-paced, hands-on environment, • be organised, commercially aware and motivated by helping build high-quality services, • be ready to contribute across the full 360 cycle, from candidate attraction and onboarding through to deployment support and lead generation What We Are Looking For The successful candidate will bring: • excellent clinical credibility and sector understanding, • a proactive and commercially minded approach, • the confidence to build relationships with both candidates and clients, • strong organisational discipline and attention to detail, • the ability to work collaboratively with operational, clinical and commercial colleagues, • a genuine desire to help grow a strategically important service line within a respected and expanding organisation Why Join Us This is an exciting opportunity to join a growing and ambitious team with genuine expertise and a strong platform for further expansion. You will be part of a business with: • established access to NHS frameworks, • strong expertise in NHS insourcing and strategic procurement, • specialist knowledge in endoscopy, surgical services and sterile / decontamination services, • an experienced operational and leadership team, • the opportunity to help shape and grow a strategically important service line, • a business that values professionalism, energy, teamwork and intelligent execution For the right person, this role offers real visibility, real influence and the chance to help build something meaningful in an area of healthcare where demand, expertise and quality genuinely matter. Benefits Hertfordshire – Cuffley If based in Hertfordshire, our Cuffley headquarters will be your office base, offering access to a state-of-the-art members’ club-style environment, including: • on-site gym, • saunas and steam rooms, • swimming pool, • fitness classes, • networking opportunities, • wellness-focused environment, • holiday allowance, • pension scheme Devon – Newton Abbot If based in Devon, our Newton Abbot office will be your base, offering a modern and professional business centre environment with facilities including: • a well-presented office setting, • excellent road access to Exeter via the A380 and Plymouth via the A38, • approximately 10 minutes’ walk from the mainline train station, with links to London Paddington, • on-site parking, including security barrier-controlled tenant parking, • visitor parking, • high-quality meeting rooms, • business-grade Wi-Fi, • reception and business support services, • a collaborative business centre environment, • holiday allowance, • pension scheme How to Apply If you are an experienced IDSc Decontamination Manager, HCPC-registered ODP or NMC-registered Theatre Nurse with expertise in endoscopy, decontamination or surgical services, and you are looking to move into a high-impact recruitment and business development role, we would be very pleased to hear from you. Equal Opportunities Frontline Health Professionals and Frontline Insourcing are committed to building an inclusive and diverse workforce. We welcome applications from all suitably qualified candidates and make recruitment decisions fairly, consistently and on merit.

Receptionist – Top US Law Firm | Liverpool Street | £40,000 – £43,000 A leading US law firm, based in stunning offices near Liverpool Street, is seeking a highly professional and personable Receptionist to join their front-of-house team. This is a fantastic opportunity to work in a fast-paced, client-focused environment where first impressions are everything. You will play a key role in delivering an exceptional experience to clients and visitors, while supporting the smooth day-to-day running of the reception area. Key Responsibilities: • Providing a warm, professional welcome to all clients and visitors, • Managing a busy front desk, ensuring a seamless and efficient service at all times, • Coordinating meeting rooms, hospitality, and visitor requirements, • Handling calls and enquiries with confidence and professionalism, • Supporting wider office and administrative functions as needed About You: • You will have at least 3 years’ experience in a corporate, professional services, or premium hospitality setting (such as luxury hotels or high-end front-of-house roles), • A confident communicator with a natural ability to build rapport and deliver outstanding service, • Exceptionally organised, with the ability to juggle multiple tasks and remain calm under pressure, • Proactive, polished, and adaptable in your approach Additional Information: This role operates on a shift basis, covering hours between 8:00am and 8:00pm, so flexibility is essential. What’s on Offer: • Salary of £40,000 – £43,000, • The opportunity to work within a prestigious international law firm, • A collaborative and professional working environment in the heart of the City

Legal Operations Assistant London (multi-site role) Full-time £26,000 – £29,000 A London-based law firm is seeking an Operations Assistant to join the business in a newly created role, supporting the Operations Manager in the day-to-day running of the firm across multiple office locations. This is a varied position focused on operational coordination, process support, and ensuring consistency across offices. The Role: You’ll play a key role in supporting the smooth running of the firm’s offices and internal operations. Key responsibilities include: • Supporting day-to-day operations across multiple office locations, working closely with reception and administration teams, • Assisting in maintaining consistent office standards, processes, and procedures, • Coordinating office maintenance issues and liaising with internal teams and external service providers, • Supporting office resourcing, supplies, and ordering processes, • Maintaining supplier records and assisting with procurement and renewals, • Supporting basic financial administration, including tracking office-related spend and follow-ups, • Assisting with onboarding and offboarding processes, including equipment and system access, • Maintaining internal systems and asset registers, • Supporting internal projects, events, and firm-wide initiatives About You: • 1–3 years’ experience in an administrative, operations, or office support role, • Highly organised with strong attention to detail, • Able to manage multiple tasks across different locations, • Strong communication and stakeholder coordination skills, • Comfortable working with systems and data (e.g. Excel and internal platforms), • Proactive with the ability to take ownership of tasks Why Apply? • Brand new role with scope to develop and make an impact, • Broad exposure across operations, systems, and projects, • Opportunity to work closely with the Operations Manager, • Multi-site environment offering variety and responsibility Apply now or message me directly for more information.

Owen Reed is looking for an Executive Assistant for a top law firm in London. This is an excellent opportunity for an experienced Executive Assistant to join a high-performing legal team, providing senior-level support to attorneys and helping deliver an exceptional client experience. This role is suited to a polished, proactive and highly organised professional who can work with confidence in a fast-paced legal environment. Location: London Working pattern: Hybrid – 3 days in the office, 2 days from home (flexibility required) The Role The Executive Assistant will provide high-level executive, administrative and legal support to senior attorneys with minimal supervision. You will play a key role in supporting client relationships, managing day-to-day priorities and ensuring work is delivered accurately, efficiently and to the highest standard. You will work closely with lawyers, paralegals and business support teams across the firm, acting as a trusted point of contact and helping to drive smooth operational and client service delivery. Key Responsibilities • Proactively manage complex diaries, scheduling, travel and meeting arrangements, • Monitor emails, coordinate actions and assist with client communications, • Prepare documents and materials for client meetings and deadlines, • Process mail and arrange deliveries as required, • Provide high-quality legal and administrative support to attorneys, • Track workloads, caseloads and upcoming priorities to ensure effective follow-up, • Create, edit, revise, format, redline and proofread legal documents and correspondence, • Maintain accurate and well-organised files within document and records management systems, • Liaise with lawyers, paralegals and business services teams to support client matters, • Maintain and update client information within the CRM system, • Support business development activity, including events, pitches, presentations, client gifting and marketing materials, • Assist with Work to Cash processes, including time entry, billing support, proformas, invoices and receivables, • Prepare expense reports, check requests and other accounting documentation, • Support the onboarding of new partners and senior legal staff, • Use workflow tools effectively to manage tasks and communication, • Minimum 5 years’ administrative and legal support experience within a law firm, legal department or professional services environment, • At least 3 years’ experience supporting senior partners, C-level executives or equivalent, • Strong understanding of legal terminology, procedures and deadlines, • Knowledge of SRA rules and legal administrative processes, • Excellent written and verbal communication skills, • Exceptional attention to detail and strong organisational skills, • Ability to manage multiple priorities and work to tight deadlines, • Confident using Microsoft Office and other legal technology platforms, • Fast, accurate typing skills, • Professional, discreet and able to handle confidential information with care, • Strong judgement, initiative and problem-solving skills, • Able to work independently and as part of a collaborative team

Corporate Receptionist Hotel Receptionists please apply !! London £35k to £42k salary (dep exp) London Global Law Firm Corporate Receptionist opportunity has arisen at large global Law Firm - Reservations of Meetings & Executive Events and generally providing 5* customer service and liaising with VIPs and UHNW individuals, also providing team support administration. ESSENTIAL EXPERIENCE: Reception, Hotel Reception PREFERABLY Using your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches with the catering team, and carrying out diary management. This firm has excellent benefits offered including great Bonus, Gym membership, Season ticket loan, Private Dental, Life Insurance, Private Health and more. IMPORTANT: Previous FOH receptionist experience from either a company, or a 4 or 5* Hotel, or ex-cabin crew experience essential. Reception Duties: • Meeting and greeting in a warm, friendly manner to clients, staff and visitors, • Utilising the meeting room calendar / meeting room software, • Setting up conference calls, • Overseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times, • Booking lunches, liaising with hospitality teams for drinks and lunches for guests, • Keeping check on office supplies and ordering if necessary, • General administration (photocopy, fax, scanning), • Booking Travel and Accommodation Requirements: • Previous FOH/Reception or Cabin Crew experience, • Wonderful communication and administration skills, • Able to successfully communicate at the highest level, • Ability to prioritise and have attention to detail, • Ability to work in a fast paced and challenging environment, • Excellent telephone manner, well presented and polite, • A team player, • Knowledge of MS Office Search "Receptionist Needed" for more information on our jobs CANDIDATES: PLEASE DO NOT COLD-CALL OUR OFFICE - Unfortunately we simply aren't able to take any calls unless the candidate has been asked to call us specifically. We simply don't have the personnel to assist with cold-calls. • We would love to get back to everyone however due the sheer volume of applications we will only be able to reply if we feel we can successfully place you in one of our corporate roles. Thank you so much for understanding. We will do our best with your application and thank you!