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Assistant Front Office Manager - London. We are seeking a dynamic Assistant Front of House Manager to join our Reception Team.

Who We Are Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive. What You'll Do The purpose of this newly created role in the LAB Operations Team is to create a ‘great place to work’ for our London employees and visiting clients to our office. The London office is a flagship office in our LAB (London, Amsterdam, Brussels) system, being the largest office, and the focus needs to be on creating and maintaining a ‘hub’ and thriving center, not only for our London-based employees but also for visiting employees from Amsterdam and Brussels; a destination place to work. The Facilities & Operations Senior Manager will be responsible for leading the delivery and optimization of a portfolio of best-in-class services and facilities at the local level, that cater for local requirements, and ensure parity with other LAB offices, creating a high-quality experience for the system as whole and encouraging inter-LAB mobility. You will work closely both with the Office Leader for London and local HR & Operations leadership, to support the delivery of their local goals for the office environment, and employee experience, the LAB Operations Senior Director and the rest of the LAB Operations Leadership Team, to deliver LAB-wide projects and improvements for the benefit of all offices. *Your responsibilities will include: * • Lead and execute the delivery of all local services and facilities, including Reception, Catering, Cleaning, M&E, Logistics, • Oversee in-house teams, all London vendor contracts and on-site vendor teams, day-to-day, ensuring SLAs and KPIs are adhered to and the highest levels of service delivery, coaching where required to improve performance, • Continuously look to improve the local office environment, local services and facilities, and employee / visiting client experiences – work in partnership with the Director, Operational Excellence on local/LAB-wide operational improvements., • Exercise sound commercial judgment and effectively track and manage all services within agreed Opex budgets, also local Capex project budgets – liaising with and conducting regular budget reconciliation meetings with local and LAB-Finance teams where required., • HS&E lead and responsible person on-site (internal mandatory training, risk assessment, DSE’s, Accident and near miss investigation) as supported by H&S consultants and Compliance / Auditing., • Active member of the Incident Response Team, regularly updating IRT documentation and organizing the bi-annual table-top exercises, to ensure systems and processes are robust and well maintained., • Oversee the delivery of front of house / reception services to a high standard for all visitors and employees., • Execute the delivery of all events and meetings within the London office, including working closely with internal stakeholders, the building reception to ensure a seamless visitor journey for guests, and IT/AV to ensure a good experience of technology., • Develop and inspire a high performing team of local resources / vendor personnel and grow that capability, as required, either with BCG or vendor resources, to meet the demands of the site., • Define clear roles and responsibilities within the operations team ensuring accountability and ownership and good cross-team working, also partnership with other local BST teams, i.e., IT/AV and HR., • Participate in onboarding and induction of new joiners to BCG, completing office tours and presentations, • As a key member of the LAB Leadership Team, build strong relationships with your peers, contribute actively and with a positive mind-set to any LAB-wide activities, discussions and initiatives, to ensure their success., • Partner with your local Amsterdam and Brussels Workplace Operations Manager counterparts, to understand their needs and provide strategic Operations solutions across all LAB offices. • Ownership and delivery of business improvement projects and office programs, across London, i.e., business continuity planning, incident response, and contribution to large-scale office programs across LAB, when required, i.e., roll-out of new technologies across all 3 sites. • Effective tracking of key operational metrics related to London, i.e., local attendance, space utilization, etc. that affords local leadership a detailed view of their real estate investments; space utilization, employee behaviors, and allows for the aggregation of data to a LAB level for a management dashboard. What You'll Bring • 8+ years’ experience working in an operational / service delivery leadership role in-house in an organization, • Experience working in a fast-paced professional service firm environment, • Extensive technical knowledge in a range of building services disciplines across facilities or estate management, with experience of managing both in-house teams and out-sourced providers, • Extensive knowledge of HS&E obligations, and experience in all practical aspects of deploying HS&E compliance, • Good with data; ability to analyze and interpret both technical and financial information, • Excellent English skills (verbal and written communication), • Excellent communication and presentation skills; confident user of the Microsoft Office Suite, • Ability to influence senior stakeholders with reason and logic, • University degree preferred, • Event management and client-experience related projects preferred, • Given the nature of the role, a typical week will require four days in the office as a minimum. Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. (Click here )( for more information on E-Verify.

Corporate Secretary Location: Central London Hours: Full-time, office-based Contract: Permanent Salary: Up to £45,000 DOE Is this the role for you? We are recruiting an experienced Corporate Secretary to join a highly respected, long-established London law firm. This role offers the opportunity to support a busy Corporate team, working closely with several fee earners and playing a key part in ensuring efficient, high-quality legal administration. If you enjoy responsibility, have strong legal secretarial experience, and thrive in a professional, detail-driven environment, this could be an excellent next step. What you will do: You will support multiple fee earners across the Corporate team, managing dictations, preparing and formatting documents, handling client onboarding, conducting AML and KYC checks, processing payments, drafting bills, and managing confidential information with professionalism. You will also liaise with clients and third parties, conduct sanctions checks, maintain accurate records, and support reception on a rotational basis. What you’ll bring: You’ll have at least 2 years’ legal secretarial experience, ideally within a corporate team, with strong document production skills, excellent written English, and proficiency in legal software such as Word, iManage, BigHand and Workshare Compare. You will be highly organised, solutions-focused, and confident managing multiple deadlines while providing a polished, professional service. Why apply? This is an opportunity to join a consistently well-regarded London law firm with a collaborative culture, a strong reputation for excellence, and a commitment to supporting its people.

We are seeking an eager, motivated and proactive individual to join our clients team as a Corporate Receptionist. This role requires a professional who can transition hospitality excellence into a demanding corporate environment, serving as the essential first impression of our firm as well as providing back office support. If you possess a proven background in luxury or high-end hospitality and are looking to leverage those skills in a dynamic business setting, we encourage you to apply. As the Corporate Receptionist, you will be the primary point of contact for all clients, visitors, and internal teams. You are responsible for managing the seamless and professional operation of the reception area, ensuring an outstanding workplace experience. Key Responsibilities • Deliver a consistently warm, and professional, welcome to all guests and employees, managing their experience from arrival to departure., • Maintain the presentation and functionality of the reception area and executive meeting rooms., • Efficiently manage and coordinate meeting room reservations, ensuring all technology, catering, and refreshment requirements are met., • Serve as the central point for managing all incoming communications, including calls, emails, and logistical coordination for deliveries., • Provide support for general office operations, including supplies inventory, maintenance liaison, and coordinating new employee induction processes., • Assist with internal corporate events and proactively contribute to maintaining a positive and highly professional company culture. What we are looking for: • A demonstrated track record in high-end hospitality, paired with prior experience in a corporate reception or front-of-house role is highly desirable., • An articulate, confident, and strong communicator with strong executive-level interpersonal skills., • Highly organised, detail-oriented, and adept at prioritizing and managing simultaneous administrative and operational demands., • Competent in Microsoft Office Suite and comfortable managing digital administrative workflows., • Proven ability to maintain a calm, professional demeanor while solving problems and managing unexpected situations under pressure.

A rapidly growing international firm is seeking an energetic and highly organised Office Manager to support its London office. This is a fantastic opportunity for someone who thrives in a fast-paced, corporate environment and enjoys being the go‑to person who keeps everything running smoothly. In this role, you will be the first point of contact for internal and external visitors, working closely with senior leadership and HR to ensure the office operates at the highest standard. We’re looking for a proactive team player who is polished, reliable, and adaptable. This is a full-time, on-site position (5 days per week) to ensure seamless daily operations. Key Responsibilities • Welcome and host internal and external visitors, including preparing passes and coordinating with reception, • Manage travel bookings and itineraries, • Handle incoming calls, emails, and general communication, • Oversee incoming and outgoing mail and courier services, • Act as the main contact for suppliers, including courier partners, • Organise and coordinate office events, training sessions, and meetings, • Support the management team and wider office with ad‑hoc tasks and projects, • Maintain office supply inventory and place orders as needed, • Manage meeting room bookings and ensure all shared spaces remain tidy and presentable, • Serve as the primary liaison with the landlord, addressing facilities and office-related matters, • Ensure the smooth day‑to‑day running of the office, resolving issues promptly and efficiently Skills & Experience • Previous experience in a client-facing role within an international corporate environment (finance or consulting), • Degree educated, • Strong communication skills and fluency in English (written and spoken), • Proficiency with Microsoft Office applications, • A proactive, organised, and service-oriented mindset

Regional Coordinator – London, SE & East of England Region Location: London, Westminster Salary: £28,665 Hours: 36.25 hours per week Work type: Hybrid The Organisation The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history. It is a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Its network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world. The Role: We are seeking a highly-organised and proactive Regional Coordinator to join our London, South East and East of England Region team. You will be central to the successful delivery of ICE’s activities in the region, providing essential administrative and support services to our volunteer members and the Regional Support Team (RST).This is a dynamic and varied role, ideal for someone who thrives in a busy environment and enjoys interacting with a diverse range of stakeholders. Duties and Responsibilities: • Act as the first point of contact for enquiries, providing excellent customer service to members, prospective members and the public., • Events administration including reception duties for lectures and seminars or administering online webinars.., • Coordinate and administer regional events, including venue booking, delegate management and on-site support., • Provide comprehensive administrative support to the regional committee, officers and branches., • Support and maintain information on the regional website., • Maintain regional membership data and generate reports using our membership database., • Support the Regional Director and Treasurer with financial administration, including processing invoices and maintaining accounts., • Produce and distribute marketing materials, electronic mailings and website updates., • Collaborate effectively with other Regional Coordinators and ICE HQ teams., • Collate feedback and provide regular reports on event attendance and KPIs., • Maintain efficient office practices, including post, filing and supply management., • Identify and report potential risks and take appropriate corrective measures. About You • Strong administrative and organisational skills, with essential experience in event coordination., • Excellent communication skills, both written and verbal., • Customer focused., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)., • Solutions orientated., • Experience in financial administration., • Experience in providing active support to committees and volunteers is desirable., • Ability to work independently and as part of a team., • Strong attention to detail and proofreading skills., • Ability to manage a demanding and varied workload, balancing priorities effectively., • Proactive and adaptable approach, • Criminal Record Bureau Clearance required., • In depth Data Protection training will be provided. ICE Group benefits include • 25 days annual leave, • Up to eight per cent of salary contributed to a personal pension scheme, • 24-hour employee support line, • £100 wellbeing voucher, • Death in service benefit equivalent to one year’s salary, • Interest free season ticket loan, • Cycle to work scheme, • Big Gym membership savings with the Gymflex scheme Please include a covering letter with your CV outlining how your experience aligns with this role. ICE Group is an equal opportunities employer and are committed to ensuring an inclusive recruitment process. We welcome applications from disabled candidates and will provide reasonable adjustments throughout the recruitment process. If you need support or an alternative format, please contact us at . General Data Protection Regulations (GDPR) 2018 The data collected via this application process will only be used by the ICE Group for the purpose of recruitment and for the performance of an employment contract if a job offer is made. This data will not be disclosed to any external sources without express consent unless required to do so by law. Unsuccessful applicants’ data, both electronic and paper will be deleted/shredded six months from date of application. The ICE Group’s Data Protection Officer is Shah Ali, who can be contacted at . Applicants have the right to complain to the ICO at if they have a concern with the way ICE is handling their data.

London, fully on site Salary up to £45k Permanent Operations Executive (HR Administrator) – London We have the most amazing and varied role for an applicant seeking an outstanding opportunity in a finance house based in the City to be the Operations Executive for the business, which is a role encompassing Ops/HR/Front of house/facilities and IT with a myriad of variety! The role is working five days onsite from 9.00 – 5.30pm in the most outstanding company who are utterly supportive and the opportunity is immense as it offers longer term career progression for the right candidate. We are seeking an individual who thrives in a busy role and is warm and engaging and confident when communicating as part of the role will be front of house cover and reception and facilities duties daily, including full-time holiday reception cover. The role is a split position between Operations/HR, Facilities and IT and we are looking for an individual who has a keen attention to detail and is happy to handle any task with willingness and professionalism. Job spec: This role is critical in ensuring operational delivery across the HR spectrum and you will provide regular cover and back up to a busy front of house. Working within a small team, the work is varied and interesting. This role would suit someone who is looking to progress in a career in HR within a small team with expertise and deep experience across the employee life cycle – or to learn the nuts and bolts of office and facilities management. We are looking for a professional and career committed individual and in return, you will be rewarded with a warm and friendly environment, exposure to many interesting things and tailored training and development. Responsibilities: HR - 50% of your time will be spent supporting the Director and HR Manager with a variety of tasks including: • Responsibility for end to end administration of all HR processes across the employee life cycle, under the guidance of the HR Manager., • Managing candidates including arranging interviews and communications with candidates., • Organising the pre-employment screening and references, induction and any training needed during first few weeks and months, • Administration of the leaver process and providing employment references., • Organise training and development activities under the guidance of the HR Manager., • Manage HR systems to ensure information and documentation is up to date, and prepare reports and statistics as required., • Assist with the running of regular staff surveys and presenting the data., • Prepare letters and contractual documentation as appropriate., • Become the first point of contact for general HR queries., • Ad hoc tasks and projects commensurate with a busy HR team. Front of House and Facilities Management - 35% of your time will be spent providing cover to Front of House and Facilities Management and support to the FOH/Facilities Coordinator. • Providing lunchtime and late afternoon front of house cover daily and additional holiday cover, warmly welcoming guests and assisting during the busiest times., • Organising the catering and logistics for senior level lunches and breakfasts., • Assisting with planning offsite internal events such as staff away days or staff social events., • Supporting meeting room tech setup and manage meeting room bookings system., • Supporting building management relationships as needed., • Maintaining office supplier spreadsheets and vendor information., • Participating in the health and safety protocols that the team needs. (First aider and fire marshal training will be provided). IT support and liaison: 15% of time: • Handling basic IT queries from stakeholders., • Manage IT accessories and assist with laptop stock orders., • Liaising with external IT support. Desirable skills: • Proactive, enthusiastic, and collaborative with good interpersonal skills., • Very strong service attitude and enjoys solving problems., • Must be very well organised and happy to juggle a busy task list., • Attention to detail and accuracy., • Clear written and verbal communication., • Proficiency in Microsoft 365 and able to learn and adapt to internal systems., • Previous office administration experience., • Familiarity with HR processes and some systems preferred., • Experience in event coordination or facilities management advantageous., • Basic IT troubleshooting experience desirable.

Front of House Receptionist – Global Investment Management Firm (London) • 1 year contract, potential to go permanent after About the Company An established global investment management firm is seeking a professional and polished Front of House Receptionist for its London office. The firm operates across major financial centres worldwide and maintains a high-standard, client-focused working environment. The successful candidate will represent the company’s values through exceptional service and a strong front-of-house presence. Role Overview The Front of House Receptionist will act as the first point of contact for all visitors and callers. This individual will ensure the reception area runs smoothly, presenting a welcoming and efficient experience for clients, partners, and internal staff. The role requires a friendly demeanour, excellent organisational skills, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities • Welcomes visitors, clients, and staff in a warm, professional manner., • Manages the reception desk, including handling incoming calls, emails, and deliveries., • Maintains the presentation and organisation of the reception and meeting room areas., • Coordinates meeting room bookings and ensures rooms are prepared and equipped appropriately., • Oversees visitor sign-in procedures and ensures all security protocols are followed., • Supports administrative tasks such as filing, data entry, document preparation, and scheduling., • Liaises with internal teams and external service providers as needed., • Assists with office operations, including ordering supplies, managing post, and supporting office events., • Upholds the firm’s standards by delivering consistent, high-quality customer service. Skills & Experience • Previous experience in a receptionist, front-of-house, or customer service role., • Strong written and verbal communication skills., • Excellent organisational skills and attention to detail., • Professional appearance and positive, proactive attitude., • Ability to manage multiple tasks and work well under pressure., • Proficiency with MS Office applications and confidence with digital systems., • A solutions-focused, collaborative approach. What the Company Offers • A supportive, professional team culture., • Opportunities for development within a prestigious global organisation., • A central London office with modern facilities., • Competitive salary and benefits package.

Overview and purpose of role: As Office & Retail Operations Coordinator, a hybrid role across two departments, you will be responsible for leading the smooth operation of the London Head Office, alongside providing high level support to the Retail teams from an Operations perspective. You will report into the Head of Retail Operations, Europe for both areas of your role. Success in this role means you should have the ability to work independently and effectively, whilst being professional and approachable. Moreover as this role extends to both internal and external partnerships, you will be a brand ambassador and represent the Company professionally at all times, ensuring exemplary service to all areas of our business. Key Responsibilities of role: NB: This list is non-exhaustive and will develop with the needs of the department. • Ensure the continuous smooth running of the Head Office. This includes security handovers, general housekeeping, overseeing office supplies and monitoring H&S at all times., • Manage relationship with suppliers and Unity, to facilitate smooth running of Head Office. This includes management of all H&S policies and compliancy with relevant inspections., • Support with regular site maintenance of Head Office This includes but is not limited to alarm systems, PAT testing, and fire / health and safety requirements etc., • Manage reception cover at all times taking into account any gaps/absences and liaising with other Head Office departments., • Efficient and prompt management of front desk area, ensuring shipments are monitored daily and any incoming post is distributed to appropriate department., • Provide administrative and day to day support to all departments, and act as the main point of contact for all policy enquiries related to Head Office., • Manage and maintain the calendar for Head Office meeting rooms and events., • Filter general information, email/postal correspondences, phone calls and invitations by redirecting or taking forward such contact as appropriate., • Be proactive in adapting existing or implementing new office policies with support of the Head of Retail Operations and HR Director., • Processing of company expenses reports for Senior Leadership team as required., • Manage relationship with Reed & McKay travel agency and support with travel bookings as required., • Be available to support for all office emergencies and respond to call outs as required., • Support projects and events such as coordinating Sample Sales, Summer or Christmas Party; take the lead on creating ideas and organizing alongside the HR team on social events and team lunches., • Be actively involved in new Head Office/Retail projects/events as directed and be willing to offer solutions and ideas. Provide administrative support in relation to compiling proposals/presentations where required., • Budget management: Handle incoming invoices related to your function and responsibilities, ensuring that any costs are validated in good time and tracked against budget. Have a cost-effective mindset and flag any concerns accordingly, • Provide support to the Head of Retail Operations across a broad and varied range of operational tasks relating to our European boutique network., • Store maintenance: manage visits; coordinating with our boutique managers and ensure that all actions are actioned in a cost-effective and timely manner. This includes shopfloor and back-of-house areas., • Health and Safety compliance in alignment to market regulations., • Formulate strong internal and external Business Partner Relations to achieve the needs of the region., • To act as the main point of contact for all retail teams on planning, stationery, marketing tools and seasonal packaging., • Work with the wider Operations team to ensure the successful delivery of all Retail-led events., • Contribute to store planning projects, i.e. Refurbishments/Renovations, supporting the Head of Retail Operations. Skills and Requirements: To deliver the main responsibility of the role, the following skills are required: • Strong organizational skills, with an emphasis on attention to detail., • Strong and proven experience of working within a fast-moving client driven, luxury retail environment., • Time management: Be punctual and reliable, with ability to multitask., • Solutions-orientated and risk-adverse mindset., • Strong communication and interpersonal skills., • Ability to build strong relationships with both internal and external stakeholders, and handle negotiations., • Proactive by nature and flexibility to work both independently and within a team; promote a healthy team culture, with the ability to collaborate., • Commitment to partnering with other departments with 360 vision of the business and retail needs., • Promote our Core Values and lead by example as a brand ambassador. Our business and our Values: Christian Louboutin opened his first boutique in Paris in 1992. An artist and craftsman with a true passion for shoes, his designs are unique and instantly recognizable, thanks in part to their signature and now trademarked red lacquered soles. The collections for both men and women combine wit, glamour, elegance and technical proficiency like no other. 2014 welcomed the launched of Christian Louboutin Beaute with its first nail colour, Rouge Louboutin. The collection has continued to diversify since then with the launch of lip in 2015, fragrance in 2016 and more recently a wonderful eye collection in 2017. With an extensive range of collections, Christian Louboutin now counts more than 130 boutiques globally. Our people are at the heart of our brand. We celebrate individualism and allow the freedom to have autonomy and creativity within your role. Our colleagues have in common passion and dedication to our Brand, and its continued success. We live by our values: We are down to earth – we stand with authenticity, integrity and respect. We have passion – we drive the business with agility and care and we are committed to excellence. We have happiness in all that we do – As a team player, we collaborate with positivity, open-mindedness and fun. We work with inspiration – we envision the future with confidence, creativity and freedom. If the shoe fits, walk with us… Diversity, Equity and Inclusion The Maison Christian Louboutin is an equal opportunity employer. We are committed to recruitment practices that do not discriminate against any job applicant because of their race, color, gender, age, nationality, culture(s), religion, sex, physical or mental disability, or age. We believe that a culture of diversity and individuality fosters our core values we listed above. So, if you also share this mindset and these values and you dream of coloring your soles red as part of the Louboutin adventure, please join us! *Please note: By submitting your CV and/or LinkedIn Easy Apply profile information to Christian Louboutin UK Ltd for the above role, you hereby consent to be contacted by email and/or by telephone in relation to this recruitment process by the HR, Northern Europe Team. Christian Louboutin UK Ltd respects your privacy and your desire to understand how your information will be handled and used. For more information on our how we collect, use and store your information, please refer to our Privacy Notice:

Receptionist London £33k salary + bonus & benefits (30 days holiday plus bank hols) Receptionist needed for very prestigious Association based in Piccadilly/Charing Cross - Working in a fun environment, meeting and greeting, reservations of Meetings & Executive Events and generally providing 5* customer service and liaising with VIPs and UHNW individuals, also providing team support administration. ESSENTIAL EXPERIENCE: Hotel OR Corporate Reception Or Cabin Crew. Using your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches with the catering team, and carrying out diary management. This firm has excellent benefits offered including great Bonus, Gym membership, Season ticket loan, Private Dental, Life Insurance, Private Health and more. Reception Duties: • Meeting and greeting in a warm, friendly manner to clients, staff and visitors, • Utilising the meeting room calendar / meeting room software, • Setting up conference calls, • Overseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times, • Booking lunches, liaising with hospitality teams for drinks and lunches for guests, • Keeping check on office supplies and ordering if necessary, • Booking Travel and Accommodation Requirements: • Previous FOH/Reception or Cabin Crew experience, • Wonderful communication and administration skills, • Able to successfully communicate at the highest level, • Ability to prioritise and have attention to detail, • Ability to work in a fast paced and challenging environment, • Excellent telephone manner, well presented and polite, • A team player, • Knowledge of MS Office Search "Receptionist Needed" for more information on our jobs

Graduate Receptionist / Team Assistant | Finance / Private Equity London | Hybrid | Full-time £35,000 – £40,000 + strong benefits | Temp-to-Perm or Permanent ISE Partners are working on a fantastic opportunity for a polished, professional and high-potential graduate who is looking to build a long-term career within a corporate finance / Private Equity environment. This role suits someone with 1–3 years’ experience as a Receptionist, Team Assistant or Junior EA in a corporate environment, who enjoys being front-facing but is equally confident providing administrative support to an investment team. The role This is a hybrid position combining reception coverage (09:00–18:00, Monday to Friday) with Team Assistant support to a group of 4–5 Executives / Investment professionals. You’ll share reception responsibilities with one other receptionist and play a key role in the smooth running of a professional, high-end office. This role is available for an immediate start, though candidates currently on notice are also very welcome to apply. What you’ll be doing Reception & office coordination • Acting as the first face and voice of the business, welcoming high-end clients with confidence and warmth, • Answering and screening calls in a professional, efficient manner, • Managing meeting rooms and Outlook calendars, • Setting up meeting rooms and coordinating teas, coffees, breakfasts and lunches, • Ordering taxis, couriers and managing deliveries, • Maintaining a polished reception and meeting room environment, • Ordering stationery, bottled water, groceries and daily staff lunches, • Handling post, incoming and outgoing, • Supporting wider office operations when required Team Assistant / Junior EA support • Providing day-to-day administrative support to Executives, • Scheduling meetings and calls via Outlook, • Arranging domestic and international travel, • Processing expenses, • Maintaining organised files and documentation, • Assisting with Accounts Payable, including invoice scanning and uploads, • Supporting compliance administration such as FCA binder updates, • Working collaboratively with other EAs to provide cover during busy periods and absences About you • Graduate-calibre with 1–3 years’ solid experience in a corporate environment, • Professional, articulate, well-presented and confident dealing with senior stakeholders and clients, • Strong organisational skills and attention to detail, • Comfortable juggling reception duties with administrative support, • Working knowledge or exposure to finance / Private Equity highly desirable, • Confident using MS Word, Excel, PowerPoint and Outlook, • A roll-up-your-sleeves attitude with a genuine desire to learn and grow The package • Base salary of £35,000 – £40,000, • Annual performance bonus, • Employer pension contribution of 15%, • Comprehensive benefits including medical, dental, travel insurance, income protection and life cover, • Professional, corporate working environment and professional attire If you’re looking for a role where you can represent a business at the front door, build trusted internal relationships and develop your EA skill set, this is a brilliant next step.

5-RecHTP/SDFA Receptionist Permanent/ Temp to Perm Financial Services January 2026 Start Victoria Up to £45K + fantastic benefits 10am – 6pm Mon-Thurs / 9am – 5pm Fridays About the Client: An established and prestigious asset management firm based who have been a favourite client of VWA's for over 10 years are looking for someone to be one of two Receptionists to manage their brand new offices in the Victoria area. Operating for over 30 years, the business has a collaborative team of around 300 in the London office, with additional offices in Europe and the US. About the Role: This is a fantastic temp to perm (or perm) Receptionist opportunity, which is well suited to someone who is passionate about providing fantastic customer service. The role will involve: • Working alongside one other Receptionist to provide excellent service to all incoming clients and visitors, • Preparing and coordinating meeting rooms, • Managing inbound enquiries – emails and phone calls, • Booking couriers and taxis, • Supporting the Hospitality Manager with support for client hospitality, • Ad-hoc administrative support to the wider business. Candidate Specification: • Previous experience of a fast-paced Receptionist role, • Highly service-oriented and professional demeanour, • Team-oriented and muck-in attitude, • Flexible and adaptable approach, • Good communication skills, both written and verbal. Additional Information: • Salary up to £45K depending on experience and role comes with amazing additional benefits (once perm), • This is a temp to perm or straight perm opportunity, • Typical hours are 10am-6pm Monday-Thursday and 9am-5pm on Fridays, but flexibility will be required when there are events, depending on business needs - you will receive time off in lieu for overtime, • Due to the nature of the role this is a fully office-based opportunity, • A chance to work with an amazing firm who are known for having a lovely team, from Reception to the CEO., • There is future progression for someone to manage another team member in the future!, • This is well suited to someone who has a passion for hospitality and customer services and wants to settle at this firm long-term! If this sounds like the role for you, please apply today!

Office Assistant - Full-time office - Lovely company to work for - Build your career here! A dynamic, social and forward thinking Architectural Practice in London whose projects are featured in the Evening Standard are looking to recruit an Office Assistant to join their business. As an Office Assistant they are seeking a personable, confident and switched on candidate with a good sense of humour who enjoys an extremely varied and involving role which requires a real team player who is happy to muck in and go that extra mile! Working alongside their Office Manager your remit will include overflow office management, reception cover, arranging staff training and monthly internal seminars, booking travel, producing presentations, organising events and all accompanying administrative support up to Partner level. Working in cool, modern offices you will work closely with the whole of the team so the ability to building good relationships is key! YOU: - Previous office admin experience and strong MS Office skills are key! Working 5 days in office, their office is based near to London Bridge!

An exceptional opportunity has arisen for a passionate and experienced Reception Manager to join the Front Office Team at Indigo Hotel Leicester Square, part of Criterion Hospitality. As Reception Manager, you'll play a pivotal leadership role in the smooth day-to-day operations of the front desk, ensuring that every guest receives a warm welcome and a seamless experience from arrival to departure. With your energy, organisation, and drive for excellence, you will lead your team by example—creating a professional, guest-focused, and efficient front-of-house environment. Salary: £33k Key Responsibilities: • Oversee daily reception operations, including smooth check-in and check-out procedures, • Lead, motivate, and train the reception team to deliver consistently high levels of guest service, • Proactively handle guest feedback and resolve issues with professionalism and urgency, • Ensure the lobby and front desk areas are always presentable, welcoming, and well-managed, • Support the Front Office Manager with administrative tasks, rotas, team development, and performance management, • Maintain accurate records and ensure compliance with health & safety, GDPR, and operational standards, • Collaborate with all departments to ensure exceptional guest experiences What We’re Looking For: • Previous experience as a Reception Manager or Guest Services Manager in a hotel setting, • Strong knowledge of front office systems, procedures, and guest service standards, • Hands-on, inspirational leadership style with a focus on people development, • Energetic, professional, and confident approach to guest interaction, • Exceptional communication, organisational, and team management skills, • Calm and solutions-focused under pressure, with a proactive and can-do attitude About Us: Criterion Hospitality is a vibrant and forward-thinking company redefining hospitality and real estate in London’s dynamic West End. With four unique hotels across central London, we’re passionate about delivering standout guest experiences while fostering creativity, innovation, and operational excellence. If you’re ready to take the next step in your hospitality career and lead a high-performing front desk team in the heart of London, we’d love to hear from you.

We are a dynamic creator of spectacular experiences across the sports and entertainment industries. Building on a world class reputation, and recent international success in London and Los Angles, we have established an international office in London to develop and execute world- class experiences in sports and entertainment outside of the Middle East. We are looking to build a global portfolio of sports and entertainment projects, delivering commercial, operational and creative consultancy and services. The ambition is to execute a growth strategy that will see us establish itself as a market leader in the sector. Role overview To provide proactive administrative and operational support to ensure the effective day-to-day running of the office, supporting staff, managing office processes, and serving as the primary point of contact for visitors and enquiries. Key Responsibilities Administrative Support • Manage incoming and outgoing correspondence, including emails, post, and phone calls., • Maintain accurate records, filing systems, and databases., • Provide ad hoc support to the Executive Assistant to Directors (e.g. confirming reservations, domestic and international travel itineraries, concierge enquiries)., • Assist with expense reconciliation, processing payments, and tracking approvals., • Collate documentation for meetings, including board packs, reports, and presentations., • Support the planning and delivery of events, including staff socials and company functions., • Support the EA and HR team in onboarding new staff members. Office Management • Order, manage, and monitor office supplies and equipment., • Establish effective working relationships with ground floor reception and GPE building management., • Coordinate office maintenance, repairs, and external service providers., • Ensure office policies and procedures are adhered to at all times., • Maintain a clean, organized, and professional office environment., • Register visitors in the Bluepoint portal., • Meet and greet visitors to ensure a professional experience., • Manage the meeting room booking system and ensure rooms are prepared for use. Additional Support • Execute personal or ad hoc errands as required for the Board and Directors., • Provide flexible support for special projects and business needs. Personal Attributes • Professional and approachable manner., • Reliable, proactive, and adaptable., • Discreet with confidential information., • Team-oriented with the ability to work independently., • Self-motivated with the initiative to exceed expectations. Qualifications At least 2 years experience in a similar role desirable. Proficiency in Microsoft 365 We are committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.

HAIL Partners are working with a high-performing, growing investment firm to hire a Team & Office Assistant for their London office. This is a varied and highly visible role, ideal for someone who enjoys being at the heart of an office while also supporting investment professionals in a fast-paced environment. The firm prides itself on creating an inclusive, collaborative culture and is looking for someone who takes pride in their work, thrives on responsibility, and enjoys being a dependable go-to within the business. Role Responsibilities: Team Assistant Support: • Coordinating domestic and international business travel, • Preparing and submitting expense reports accurately and on time, • Organising internal and external meetings, including catering, dial-ins, video conferencing and materials, • Providing cover and support to other members of the admin team as required, • Ensuring the office runs smoothly and maintains a professional, polished environment, • Managing vendors and suppliers and overseeing service standards, • Invoice processing and budget tracking, • Coordinating routine maintenance and liaising with building management, • Reception cover, meeting room management and welcoming visitors, • Overseeing office supplies and equipment, • Coordinating office events and social initiatives, • Supporting wider administrative projects as needed Role Requirements: • Background in financial services or a similarly fast-paced, professional environment preferred, • 3-5 years’ experience supporting investment professionals and/or office management, • Highly organised with strong attention to detail, • Confident communicator with strong interpersonal skills, • Proactive, flexible and solutions-focused, • Strong problem-solving skills with the ability to anticipate needs and improve processes, • Comfortable using Outlook, Word, Excel and PowerPoint, • A collaborative team player with a positive, adaptable approach

Company Description LEX STERLING LIMITED is a High Street Firm based at 14 Russell Hill Road, Surrey, United Kingdom. The Law Firm focuses on providing high-quality services to its clients, emphasizing professionalism and customer satisfaction. We aim to meet the unique needs of each client and ensure a seamless experience. Located in the heart of Surrey, our team is dedicated to excellence and reliability. Role Description This is a full-time on-site role for a Receptionist/Legal Assistant located in Purley. The Receptionist/Legal Assistant will be responsible for handling phone calls, managing front desk reception duties, performing clerical tasks, maintaining communication with clients, and providing exceptional customer service. Day-to-day tasks include greeting clients, scheduling appointments, managing correspondence, and supporting the legal team with various administrative duties. Qualifications • Possess skills in Phone Etiquette, Receptionist Duties, and Customer Service, • Experience within the Legal Sector, • Strong Clerical Skills for managing office tasks and supporting the legal team, • Effective Communication skills, both written and verbal, • Prior experience in a reception or administrative role, • Proficiency in using office software and equipment, • Ability to handle multiple tasks efficiently and professionally, • Attention to detail and strong organizational skills

Office Assistant / Front of House A leading global Private Equity firm is seeking an experienced Front of House / Office Assistant to join its Victoria-based London office. This is a permanent role to start ASAP. This is a highly visible role in a small (around 25 people) but busy office. It is ideal for someone who enjoys being the face of the business, thrives in a fast-paced corporate environment, and takes pride in delivering warm, professional service. This role offers genuine scope to grow into broader office administration or executive support over time. Applicants must have a “can-do” / hands-on attitude. Key responsibilities include: • Managing reception and guest experience, • Preparing meeting rooms and coordinating catered lunches, • Handling post, couriers, vendors, and office supplies, • Supporting visiting international colleagues, • Assisting with day-to-day office operations and ad-hoc projects About you: • Previous experience in FOH / office support (ideally within financial services), • Polished, proactive, and calm under pressure, • Highly organised and comfortable working autonomously, • Positive, hands-on, and a strong cultural fit Working pattern: • 8:00am–5:00pm, • 5 days in the office (Victoria) Apply or message for more details.

HR Assistant An exciting career launching role for am HR Assistant looking to develop and grow within a supportive, well-established HR team at a leading US law firm. • Salary to £35,000, • 09:30-18:00 working hours and hybrid working (4 days office / 1 day remote), • Generous employee benefits to include gym membership contribution, neurodiversity support package, season ticket loan etc.!, • City / Liverpool Street station location This will be a hands-on and varied role, working closely with the Director of Administration (DOA), Senior HR Specialist and the Director of Recruiting, supporting across multiple HR functions and employee relations processes and HR related projects. HR Assistant Key Responsibilities: • Coordinate the recruitment process for new hires, onboard new staff, prepare all offer documentation and induction sessions, • Manage the departure process and all related administration, • Prepare any maternity, paternity, contract change or similar HR correspondence, • Ensure that absences are tracked and monitored along with employee milestones and probationary periods, • Ad hoc support with payroll and benefits administration, • Create good working relations with people at all levels within the firm, flagging any ER issues to the attention of the Senior HR team, • Work collaboratively as part of a team, for example providing backup reception desk duties when coverage is needed HR Assistant Skills & Requirements: • Previous experience working in a HR Administrative or HR Assistant role within a law firm, • CIPD qualification (or working towards it) is preferred, • Good working knowledge of HR administration, processes, and best practice, • Experience of managing end to end tasks that require multiple touch points

About us 10 Month FTC (Mat Cover) Personal Assistant Competitive Salary + Benefits Are you looking to develop your career within a nurturing environment where you can flourish? Do you want to join an award-winning firm that strives for excellence and success for our clients, our people and our business? Blick Rothenberg Blick Rothenberg are a leading tax, accountancy and business advisory firm founded on personal integrity and technical expertise. Our teams work seamlessly to provide advice throughout the life cycle of our clients. Our partner-led approach ensures that our clients receive an excellent service from a team of high-quality people who combine technical expertise with personal integrity. Our ethos is reflected in the way that we work with our clients, taking the time to understand their business and invest in the relationship to ensure that we can provide the best advice possible. We want success for our people, our clients and for our business. In order to help preserve this winning formula, to bring it to life with our new joiners and to explain it to our clients, we have articulated our approach through the values of Collaboration, Authenticity Respect and being Dynamic. You can read more about our values here. Blick Rothenberg is committed to improving the diversity of its workforce across all levels by building a culture that’s genuinely inclusive, a culture where everyone can fulfil their potential and can be themselves. We seek to attract smart talented people from the widest talent pool as well as those that reflect the diversity of the communities we live and work in. BR supports flexible working (BRighter working) which aims to allow you to balance your life with the needs of colleagues and the high expectations of our clients. What we offer We offer a nurturing and collaborative working culture that is caring and protecting of our people, within an environment where they can learn and flourish. In addition to a competitive remuneration package, we offer a range of flexible benefits and flexible hours of work. We have clearly defined career pathways which empower you to manage your own development. We have a number of colleague-led collaborative working groups which help shape our strategy. The role As a Personal Assistant (PA), you will be key to ensuring the professional effectiveness of the senior leaders you work with. Your main responsibilities will include: • Organising and preparing meetings including liaising with attendees, room/venue booking, catering, related diary management, note taking, preparing minutes and, • managing actions arising from meetings., • Proactively prompting both those you support and their wider team about upcoming, • meetings and pre-empting and arranging needs for meetings – e.g. travel itineraries,, • attendee lists, reports, files, pre-meets, pre-reading etc., • For those assigned to named Partners, providing full diary management, being, • always aware of partner movements and being proactive to ensure smooth planning., • Organising complex travel arrangements (both domestic and international)., • Monitoring and managing partner emails and other communications, preparing and, • sending responses as appropriate. Delegating inbound work as required in Partners, • absence., • Proactively assisting Partners and their teams with administrative tasks, e.g., billing, • reviews, client engagement procedures, timesheets and expenses by ensuring these are completed by the Business Administrator team., • Generating reports (e.g., work in progress) and producing fee notes etc. from, • company’s systems., • Managing ad hoc projects, • Audio and copy typing of correspondence such as emails, short letters, standard, • letters and/or complex/lengthy reports and proposals using the company’s templates, • and corporate style., • Producing PowerPoint presentations following corporate styles., • Cover reception on rota and ad-hoc basis, welcoming external visitors professionally Essential Skills • We also require someone who can act with confidentiality and discretion, has strong attention to detail, can prioritise themselves and others effectively and can delegate, role model and coach less experienced members of the team A note from the Hiring Manager ""You will be joining a forward-thinking, progressive team with a supportive and friendly atmosphere. The role provides an exciting opportunity for an enthusiastic and keen to learn person to become involved in a diverse and interesting Business Support role. Excellent on-the-job training will be provided, together with the opportunity to advance your career within a dynamic business."" Azets Blick Rothenberg are a part of Azets, an award-winning firm of Accountants and Business Advisors operating across the UK, Nordics and the USA. Azets are a family of over 6,500 employees and have seen dramatic growth in recent years which has made us the 9th largest accountancy firm in the UK. This allows Blick Rothenberg to continue to deliver the high quality, partner-led service, but with greater resource that being part of a larger business provides. What's in it for you? Coming up with a strict set of rules that work for every team and individual in a business as diverse as ours isn’t possible. Instead, we have BRighter Working, a framework to find ways of working that give us individually and collectively a great experience, while continuing to provide the highest quality service to our clients when and where they need us. This is inclusive of: • Hybrid working– where teams are working together in multiple locations i.e. a BR office, a client site, their home or somewhere else, • Synchronous/Asynchronous working– using the office or technology to work together at the same time / using technology and different ways of working to work at different times to colleagues., • Smarter working– finding simpler, more efficient ways of delivering services to clients and working together as a BR team. These can be tech-enabled but may also be simple changes to our processes, • Flexible working– a temporary or permanent change to someone’s terms and conditions which fixes a working pattern different to the standard contract Our Benefits at a Glance • Pension - Looking after your future self when it’s time to step back and relax., • 25 days annual leave + bank holidays- time to focus on you, • Financial security: Life assurance, free mortgage advice, financial coaching, • Health & wellbeing: Private medical insurance (eligibility applies), 24/7 GP access, mental health support, eye care, flu vaccinations, • Lifestyle perks: Employee discount platform, holiday trading, cycle-to-work scheme, home & tech purchase scheme, electric vehicle leasing, season ticket loan, • Additional cover options: Critical illness cover, travel insurance, dental insurance, health assessments, • Giving back: Charitable donations via payroll

We are working exclusively with a global company who are seeking a Building Manager to join their Facilities Management team on a 6 month FTC (maternity cover) basis. This position will be responsible for managing their HQ in Central London and will report into the Senior Facilities Manager. Key Building Manager responsibilities include: • Oversee the post room staff to provide all post services to the building, ensuring all post and courier services are reviewed on cost and service levels., • Oversee the reception team, proving warm, welcoming and efficient guest services., • Ensure the post room and reception services are operating efficiently., • Manage the Facilities Mailbox and provide effective and efficient responses to the helpdesk requests., • Support the Senior Facilities Manager with ensuring the building meets H&S requirements, including risk assessment, permits, procedures and training., • Act as incident Control Manager for the building, supported by the Incident Management Team., • Oversee facilities service providers (e.g. cleaning, landscaping, pest control, couriers and postal services), ensuring they meet SLAs and budget., • Maintaining records and compliance., • Undertake performance reviews and development of the team., • Develop and maintain strong relationships with the business and sub-tenants., • Manage energy platform and ensure energy optimisation across the building. Building Manager requirements: • Experience working in a similar Building/Facilities Management role., • IWFM, IOSH or equivalent qualifications., • Project Management experience would be advantageous., • Excellent people management and communication skills., • Strong customer service skills., • Financially and commercially aware. This is a fantastic opportunity to work for people-centric and highly creative environment, where you will need to act as an approachable ambassador for the building. Salary up to £50,000 per annum plus benefits package. Office based in Central London – full time in the office If this opportunity is of interest and you have the experience required, please apply online with your updated CV.

A well-established and highly respected architecture practice is seeking an organised, proactive, and detail-focused Practice Operations Coordinator to play a key role within its studio team. This is a pivotal position supporting the Directors, project teams, and Practice Coordinator, ensuring the smooth and efficient day-to-day operation of the practice. The successful candidate will act as a central point of contact for the studio, providing high-quality administrative, operational, and PA support while contributing to the professional presentation and culture of the practice. Key Responsibilities Serve as the primary point of contact for the practice, managing telephone communications, responding to enquiries, and welcoming clients and visitors. Ensure reception and meeting spaces are consistently presented to a high professional standard and prepared for meetings. Provide administrative support across project teams, including conducting regular audits within the document management system. Process expenses, coordinate team purchases and training bookings, and provide ad hoc administrative support to Directors. Deliver PA support to Directors, including diary management, travel coordination, and preparation of materials for meetings and presentations. Order office supplies and coordinate routine office maintenance. Provide basic IT support and liaise with external IT service providers as required. Update website content and support social media activity across LinkedIn and Twitter. Assist with the preparation and formatting of presentations, brochures, and studio documentation. Support the planning and delivery of client-facing events and internal social activities. Maintain project archives and records accurately, securely, and confidentially. About You Exceptional organisational skills with a strong attention to detail. 3–4 years’ experience in a design-led studio environment, including a minimum of two years supporting senior executives. Full driving licence, with the ability to use pool vehicles on occasion. Confident, professional, and personable communication skills, both written and verbal. Collaborative and approachable, with the ability to support colleagues at all levels of the practice. Professional, flexible, and adaptable, with the ability to work effectively across diverse personalities and working styles. Strong problem-solving skills and sound judgement. High levels of discretion and professionalism when handling confidential information. Experience using Adobe InDesign, Canva, or similar design software. Familiarity with website content management systems such as WordPress. Confidence interpreting basic project and financial information. Experience using document management platforms such as Blueroom. Proven experience planning and coordinating events for groups of 30+ attendees. The Practice The practice offers a friendly, collaborative, and supportive working environment where individual contributions are valued and visible. This is an excellent opportunity to work at the heart of a studio recognised for its commitment to quality, service, and thoughtful, considered design, with scope for professional growth and development. We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you. Please visit our website for all vacancies – GDPR By applying for this role you are confirming that you agree to our Privacy Policy (please see our website for full details) and that all details submitted by you are correct to the best of your knowledge. Place is an equal opportunities employer and recruitment agency. Ref: CS220654

Member Experience Manager £35,000 + Benefits London | Full-time | Permanent Are you a natural leader with a passion for creating exceptional experiences? This is a fantastic opportunity to step into a people-focused, design-led workspace environment where service and community are at the heart of everything. As Member Experience Manager, you’ll lead a front of house team to deliver a seamless, high-quality experience for members and guests. You’ll be the driving force behind a welcoming, professional atmosphere that supports productivity, wellbeing and connection. What You’ll Be Doing: • Leading and developing a high-performing team to deliver outstanding service, • Managing day to day operations across reception, meeting rooms and shared spaces, • Acting as the go-to person in the absence of the General Manager, • Overseeing stock, amenities and supplier coordination, • Supporting recruitment, onboarding and team development, • Handling member feedback and ensuring swift, thoughtful resolutions Why This Role? This is an ideal next step for someone looking to transition from a fast-paced, customer-facing industry such as hospitality or retail into a more structured, office-based environment. You’ll enjoy: • Monday – Friday with regular working hours, • A beautifully designed workspace with wellness-focused perks, • A collaborative, people-first culture that values creativity and initiative, • Opportunities for growth and development in a forward-thinking organisation What We’re Looking For: • Proven experience managing or supervising a team, • A background in hospitality, retail, coworking or any customer-centric environment, • Strong communication and organisational skills, • A proactive, solutions-focused mindset, • A genuine passion for delivering exceptional service

Receptionist Location: London Start Date: Immediate Type: Full-time, Permanent About the Role: We are looking for a professional, friendly, and highly organised Receptionist to join a busy London office. As the first point of contact for visitors, clients, and colleagues, you will play a vital role in creating a welcoming and efficient front-of-house experience. This is a varied role where no two days are the same. You’ll manage reception duties, meeting rooms, and switchboard calls, while also supporting the wider team with administration and ad hoc tasks. If you enjoy working in a fast-paced, people-focused environment and pride yourself on being approachable and reliable, this could be a fantastic opportunity to grow your career in a professional services setting. Key Responsibilities: • Provide a professional reception service: greeting visitors, answering and transferring calls, managing incoming/outgoing post, and handling deliveries., • Manage front-of-house to ensure the reception area is welcoming and always presentable., • Coordinate meeting rooms: booking, preparing refreshments, setting up AV, and ensuring rooms are clean, tidy, and stocked., • Support office operations: booking couriers and travel, processing invoices, ordering supplies, and responding to staff queries., • Assist with wider team tasks such as managing the info mailbox, supporting presentations and events, and organising staff gifts. Skills & Experience: • GCSEs (or equivalent) including passes in English and Maths., • Previous experience in a reception, office, or customer service role is desirable., • Confident using Microsoft Office and comfortable learning new systems., • Strong organisational skills and ability to multitask effectively., • Capable of following set procedures while also using initiative when needed. Personal Attributes: • A team player with a positive, can-do attitude., • Approachable, professional, and reliable., • Strong communication skills with a friendly and engaging manner., • Able to stay calm under pressure and adapt quickly to changing priorities.

Receptionist Role | Permanent | 29k + bens Office based Monday to Friday, 9.30am – 6.00pm About the Role Our longstanding client is seeking a friendly, professional, and organised receptionist to join their busy London office. This is a key front-of-house role, working closely within the wider Facilities team and acting as the first point of contact for staff and visitors. Key Responsibilities • Welcoming visitors and acting as the first point of contact for internal staff and external guests, • Managing meeting room bookings, including video and conference facilities, • Arranging refreshments, taxis, couriers and other ad-hoc requests, • Answering and directing telephone calls in a professional manner, taking clear and accurate messages, • Liaising with colleagues at all levels to answer queries and provide effective solutions, • Previous experience in a reception or front-of-house role within a fast-paced environment (preferred), • Excellent telephone manner and clear communication skills, • Highly organised with strong attention to detail, • Calm and professional under pressure, • Strong interpersonal and customer service skills, • Able to work independently and use initiative, • Friendly, polite, and approachable with a good sense of humour Our longstanding client is an independent construction and property consultancy operating across all sectors of the built environment. They place strong emphasis on professional development, investing in learning and training to ensure their people remain leaders in their field. The organisation is also highly ethical, with a strong commitment to giving back through charitable initiatives and community-focused social impact programmes. This is a brilliant role for someone who loves people interaction and being the face of the company.

12 Month FTC - Receptionist / Office Assistant Entertainment Company – West End, London Monday to Thursday, 9am–6pm We’re working with an entertainment company based in the West End of London who are looking for a professional, friendly and service-driven Receptionist / Office Assistant to support their busy London office. This is a front-facing role and would suit someone who enjoys creating a welcoming environment, has strong hospitality instincts, and takes pride in keeping an office running smoothly. You’ll be the first point of contact for visitors and employees, ensuring the office feels organised, warm and well-presented at all times. Alongside reception duties, you’ll support general office operations, meeting rooms and in-office events. Key responsibilities Front of house • Welcoming visitors and ensuring a great first impression, • Managing guest sign-in and notifying hosts of arrivals, • Setting up and resetting meeting rooms, • Providing refreshments including tea, coffee and water, • Preparing desks and equipment for new starters, • Ordering and issuing access cards or fobs, • Managing weekly office supplies such as snacks, stationery and cleaning items, • Supporting the weekly treat trolley, • Cleaning and maintaining coffee machines, • Assisting with the setup and running of in-office events, • Preparing spaces, refreshments and materials, • Previous experience in reception, hospitality or office support is preferred, • Friendly, professional and confident communicator, • Highly organised with strong attention to detail, • Able to juggle multiple tasks and stay calm under pressure, • Proactive, reliable and genuinely happy to help, • First Aid training is a bonus but not essential This is a great opportunity to work in a lively, creative environment with a consistent four-day working week in a central London location.

Mode Search is pleased to be partnering with a leading business to support the appointment of a professional and polished Receptionist. This is an excellent opportunity for someone who thrives in a client-facing role and enjoys being at the centre of a busy front-of-house environment. Based in West London, this position operates onsite within a dynamic office environment and reports directly to the Office Manager. The successful candidate will play an integral part in ensuring a seamless visitor and workplace experience. The Role • Act as the first point of contact for all visitors, offering a warm and professional welcome, • Manage all incoming phone calls and emails, ensuring enquiries are directed to the correct departments, • Maintain a tidy, organised and presentable reception area at all times, • Coordinate meeting room bookings and assist with diary management where required, • Support with incoming post, packages and courier organisation, • Assist with administrative duties such as filing, data entry, document handling and general office support, • Handle daily front office tasks to ensure smooth office operations and exceptional service delivery, • Liaise with internal teams and external stakeholders to support office coordination and communication Requirements • Previous experience in a receptionist or front-of-house role, ideally within a professional environment, • Strong communication and interpersonal skills, with a confident and welcoming manner, • Proficient in Microsoft Office and comfortable operating phone and email systems, • Highly organised with strong attention to detail and the ability to prioritise tasks, • Professional presentation and a proactive, service-driven mindset, • Ability to remain calm and efficient in a fast-paced environment, • Reliable, punctual and committed to delivering excellent customer experience Interested? Please send your CV to or click the apply button. Please note: Due to the volume of applications, only shortlisted candidates will be contacted.

Executive Assistant – London Office Location: London, UK Industry: Finance Investments Working Format: Hybrid, 4 days in 1 at home A leading merchant investment firm is seeking an experienced Executive Assistant to join its London office. This role provides comprehensive support to a Senior Management Team member and their wider organisation. The position requires a highly adaptable and proactive administrative professional who can also assist multiple business units, ensuring seamless coordination and efficient operations across the firm. The ideal candidate will thrive in a fast-paced, dynamic environment, demonstrate exceptional organisational and communication skills, and maintain a high level of professionalism and discretion at all times. Key Responsibilities • Provide high-level administrative support to a Senior Management Team member and their team., • Manage complex and demanding calendars, including scheduling internal and external meetings and conference calls across multiple time zones., • Coordinate extensive domestic and international travel arrangements, including itinerary management, expense tracking, and invoicing., • Prepare, edit, and format correspondence, presentations, reports, and other documentation., • Prepare and distribute meeting agendas and materials, including PowerPoint presentations., • Process and submit weekly expense reports via Concur and handle paper submissions as required., • Manage invoice processing and tracking., • Handle incoming calls and welcome visitors at the London office reception., • Maintain confidentiality and handle sensitive information with the utmost discretion. Collaborate effectively with colleagues across the firm’s global offices and administrative teams., • Minimum 5 years’ experience in an Executive Assistant or senior administrative support role within a fast-paced, professional environment., • Experience in a smaller office setting and supporting multiple stakeholders is highly desirable., • Exceptional organisational skills and meticulous attention to detail., • Excellent written and verbal communication skills.

Receptionist or Ex-Cabin Crew. London £29,000 salary to £30,000 + bonus & benefits (30 days holiday) Global Law Firm Receptionist opportunity at large global Law Firm - Reservations of Meetings & Executive Events and generally providing 5* customer service and liaising with VIPs and UHNW individuals, also providing team support administration. ESSENTIAL EXPERIENCE: Either Cabin Crew, Retail OR Reception Using your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches with the catering team, and carrying out diary management. This firm has excellent benefits offered including great Bonus, Gym membership, Season ticket loan, Private Dental, Life Insurance, Private Health and more. Reception Duties: • Meeting and greeting in a warm, friendly manner to clients, staff and visitors, • Utilising the meeting room calendar / meeting room software, • Setting up conference calls, • Overseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times, • Booking lunches, liaising with hospitality teams for drinks and lunches for guests, • Keeping check on office supplies and ordering if necessary, • General administration (photocopy, fax, scanning), • Booking Travel and Accommodation Search "Receptionist Needed" for more information on our jobs

Receptionist – Private Equity West End | £30,000–£40,000 DOE | 5 days in the office | 8.30am–5.30pm Excellent benefits including lunch allowance, medical cover and bonus A fantastic opportunity for a warm, enthusiastic Receptionist to join a highly regarded private equity firm in the West End. The firm is known for its welcoming culture, impressive offices and genuine appreciation for its support team. The environment is professional yet friendly, with a strong focus on delivering a five-star experience. As the face of the firm, you’ll be the first point of contact for clients, investors, guests and colleagues. This role would suit someone who genuinely enjoys meeting people, takes pride in delivering a calm and seamless front-of-house experience, and brings a strong work ethic to their day-to-day work. You’ll also have the opportunity to support the Assistant team during busy periods, offering great exposure to the wider business. What you’ll be doing • Providing a warm, professional front-of-house welcome, • Managing meeting rooms and ensuring they run smoothly throughout the day, • Answering and directing calls efficiently and courteously, • Coordinating taxis, couriers, deliveries and office supply orders, • Supporting the EA team with tasks such as expenses, printing, documents and ad hoc support, • Providing occasional holiday cover for Assistants, offering insight into the EA function About you • Experience as a Receptionist within a corporate or professional services environment, • Confident, personable and comfortable acting as the first point of contact, • Calm under pressure with a strong work ethic and high attention to detail, • Organised, proactive and happy to support the wider team when needed, • Genuinely enjoys delivering a high-quality front-of-house experience This is a brilliant role for someone who loves reception work, thrives in a fast-paced environment and would enjoy the added development that comes from working closely with an experienced EA team within a highly respected private equity firm.

Job summary To manage and ensure high-standard reception operations at the London Fashion School, the role involves overseeing and organising various administrative and logistical tasks. Key purpose of the role • To ensure the timely opening and closing of the school, maintaining security by following procedures; monitoring logbook; regularly monitor the coming in and coming out of the School., • To greet and welcome visitors, providing essential information and orientation, managing visitor sign-ins and sign-outs, and maintaining accurate visitor records., • To oversee the attendance of students and teachers, recording student attendance occasionally using SINAPTO., • To print safety and labelling signage for the Student and Academic Services Department during exams and for the Facility Team., • To operate the switchboard, manage incoming calls, take detailed notes, and forward messages to appropriate offices., • To provide general support including handling shipments, typing documents, and performing internal translations., • To offer support to students by providing general information and assistance as needed., • To handle mail and manage the shipment process for both national and international couriers., • To organise national and international business travel for staff, including flights, hotels, and taxis, and manage diaries for directors and managers as required., • To assist the Facilities Manager in coordinating meetings and events, managing facilities-related issues, and maintaining logs., • To cover library duties as required, including opening and closing, managing software, lending books, and addressing student queries., • To manage the storeroom, organise stationery orders, and liaise with suppliers to fulfil business needs., • To keep delivery boxes organised on dedicated shelves in the storage room., • To establish and maintain inventory systems for stationery, kitchen, and first aid supplies, regularly checking inventory levels and replenishing as needed., • To log and securely store lost and found items., • To support administrative tasks for the Student and Academic Services Department. Skills and competencies • Bachelors Degree (preferred), • Excellent knowledge of the English language spoken and written, • Email and phone etiquette knowledge, • Good knowledge of the office package, • Good basic knowledge of Mac systems, • Team work skills, • Excellent interpersonal and communication skills, • Excellent customer service skills, • Ability to remain calm in every situation and communicate at every level, • Interest for education, fashion and design is an advantage Compensation package • 30 days annual leave + bank holiday + 6 days special leave (for hospital emergency of a relative), • Lunch vouchers, • Private medical insurance after probation, • Employee Assistant Programme, • Unlimited LinkedIn Learning, • Basic pension scheme after 3 months

Position: HR & Finance Admin Assistant (Part-Time) Reports to: Director of Human Resources and Financial Controller What will I get? • Competitive salary up to £20,000 gross per annum for this part-time role, including a base salary of £16,000 plus a £4,000–£5,000 gross annual service charge, depending on experience., • Increased holiday allowance with length of service., • Complimentary meal while on duty., • HSF Health Plan* including:, • Dental cost reimbursement, • Optical cost reimbursement, • Complimentary coverage for your partner and children, • Access to a 24/7 GP advice line and counselling services (including support for dependents), • High street and grocery shopping discounts, plus discounted cinema tickets and more., • Discounted gym memberships., • Learning and development opportunities., • Contributory pension scheme*. What will I be doing? As a Part-Time HR & Finance Admin Assistant, you’ll play a key role in supporting the HR department and finance-related administrative operations, ensuring smooth onboarding, employee engagement, and accurate record-keeping. You will collaborate closely with department heads to maintain compliance, manage records, and assist in operational processes. Key Responsibilities: • Support onboarding, induction, and probation tracking for new employees., • Maintain employee records, HR databases, and generate relevant reports., • Assist with recruitment, training, and employee engagement initiatives., • Update staff notice boards, canteen menus, and internal communications., • Support the exit process, including collection of company property., • Managing cash and petty cash tracking., • Collecting, auditing, and recording management account checks daily, • Reconciling daily Revenue and Payments on PMS against the accounting system, • Checking EOD reports from Bar, Restaurant and Reception, organising the F&B receipts, • Managing and overseeing purchase orders and invoices liaising with HODs, • Backing up Finance Assistant’s function when needed Team Management • Coordinate with department heads to schedule onboarding, training, and HR activities., • Support HR communications and internal coordination with team members. Goals and Objectives • Ensure smooth onboarding and probation processes for all new employees., • Maintain accurate records and reports, supporting data-driven HR decisions., • Assist in promoting a positive work environment and employee engagement programs., • Promote Efficiency and Cost-Effectiveness by accuracy and numerical precision, • Prepare and distribute daily reports on time, • Maintain effective communication between Front Office, Housekeeping, and F&B through timely updates, • Liaise with external vendors, contractors, and partners professionally and efficiently, • Maintain confidentiality of sensitive information at all times, • Ensure all administrative processes comply with hotel policies and safety standards HR Compliance and Administration • Assist in audits, stock-taking, and administrative compliance processes. What are we looking for? • Bachelor’s degree in Human Resources, Business Administration, or a related field, or valid experience, • Strong organisational, multitasking, and communication skills., • Proficiency in MS Office and HR software., • Ability to handle confidential information with discretion., • Experience in hospitality HR operations or finance administration is a plus., • Flexibility to work part-time hours and adapt to business needs. Who are we? We are a 5-star luxury lifestyle boutique hotel located in the heart of Chelsea. Set in a 19th century building next to Sloane Square station and featuring a rooftop restaurant, an intimate cocktail bar, and thirty exceptionally designed bedrooms, the property has been elegantly restored to create unique experiences. Within one of London’s most stylish interiors, the hotel combines the quintessentially British style of the Cadogan Estate with a unique French touch. Designed as an exceptional and inspiring destination, it highlights the distinguished and historic pedigree of the Sloane Square Conservation Area in a private and intimate setting. Independently run, the hotel employs passionate, focused individuals with a determination to succeed. To assist us in hosting our wonderful clients, we are on the search for the ambassadors of this truly unique property. They will be given the opportunity to make their own mark while delivering an exceptional service of unparalleled quality. *Upon successful completion of the probation period *The service charge range fluctuates based on our forecasted business levels and may vary from month to month.

The Office Manager oversees daily administrative operations, ensuring the workplace runs efficiently and supports company productivity. This role is responsible for coordinating office procedures and supporting various teams with organisational tasks. Key Responsibilities • Manage day-to-day office operations, including switchboard, supplies, equipment, and facilities maintenance, • Serve as primary point of contact for internal and external stakeholders, receive and greet all office visitors, • Process all post, manage all deliveries, • Coordinate company meetings, room bookings, events and travel arrangements, • Familiarisation of new starters, help with their desk set up, liaising with IT regarding equipment requirements, • Monitoring Reception Mailbox, responding to emails, meeting requests etc, • Process POs, invoices and licensing applications, • Draft and distribute company-wide communications regarding standard procedures and announcements, • Implement and maintain office policies, • Assist with expense tracking and vendor and supplier management, • Maintain secure and organised records, databases, and filing systems, • Ensure compliance with safety regulations and office standards, • Support teams with administrative and operational tasks as needed Required Skills & Qualifications • Proven experience in office or administrative management, • Strong organisational and multitasking abilities, • Excellent communication and interpersonal skills, • Proficiency in Microsoft Office, Yardi and Procore preferable, • Ability to handle confidential information with discretion, • Problem-solving mindset and attention to detail

Office Assistant PR/028005 Up to £40,000 + a discretionary bonus & benefits! We are thrilled to be supporting a fantastic opportunity with an investment firm based in the heart of Mayfair. With a collaborative and people-focused culture built on openness, ambition, and integrity, this role is ideal for someone who thrives in a fast-paced environment and enjoys being central to the smooth running of a busy office. You will be joining a close-knit, supportive team who value teamwork and connection. THE ROLE: This is a varied and fast-paced position supporting the Office Manager and ensuring the smooth daily running of the office. You’ll play a key part in maintaining an organised, efficient, and welcoming environment while working closely with a collaborative EA team. Day to day will include: • Supporting the Office Manager across a wide range of day-to-day operational needs, • Liaising with suppliers and managing office orders, • Identifying and reporting any minor maintenance issues, • Covering reception during lunchtimes and holidays, • Providing occasional overflow EA support where needed, • Ensuring the office runs seamlessly and maintaining a welcoming, professional environment The ideal candidate will have previous office experience and be ready to take the next step in their career. You will be confident engaging with senior stakeholders, highly organised, detail-oriented, and proactive in your approach. A positive attitude, strong communication skills, and a team-focused mindset are essential. This role suits someone energised by being on the move and who enjoys getting to know people across the business BENEFITS AND DETAILS: • Core Hours: 9:30 am–5:30 pm, • Salary of up to £40,000 (pending experience), • Discretionary annual bonus, • Private healthcare This is a fantastic Office Assistant opportunity that won’t be around for long, apply now!

An award-winning architecture studio, recognised for its dynamic portfolio of landmark projects, is seeking a proactive and motivated Studio Administrator to join its expanding team. This is a diverse and fulfilling position at the core of the practice, working closely with directors and project architects to keep day-to-day operations running seamlessly. As the first point of contact for clients and visitors, you will help convey the studio’s polished, welcoming, and creatively driven atmosphere. Key responsibilities include: Serving as the primary point of contact: handling phone calls, responding to enquiries, and greeting clients and visitors. Keeping the reception area and meeting rooms tidy, well-supplied, and ready for guests at all times. Providing general administrative support across the team, including managing post, emails, filing, printing, document control, and expense processing. Coordinating travel arrangements, accommodation, CPD sessions, and training bookings for the team. Ordering office supplies and overseeing basic office maintenance. Assisting with IT support in collaboration with external suppliers. Contributing to updates for the practice website and managing social media activity. Organising internal social events and helping with external client-facing functions. Skills & experience required: Excellent organisational abilities with strong attention to detail. A confident, professional, and friendly communication style, both written and verbal. Strong proficiency in Microsoft Office (Word, Excel, Outlook). A collaborative, adaptable approach to supporting colleagues across the practice. Familiarity with Adobe InDesign, Canva, or comparable design software. Experience using document management platforms (such as Blueroom). Knowledge of WordPress or other content management systems. Experience managing social media channels (LinkedIn, Twitter). Event coordination experience. This practice offers a warm, team-oriented culture where your contribution will be genuinely appreciated. You will receive a competitive starting salary with regular reviews, alongside clear opportunities for career development – including a structured progression path from Studio Administrator to Practice Manager and beyond. We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you. Please visit our website for all vacancies – GDPR By applying for this role you are confirming that you agree to our Privacy Policy (please see our website for full details) and that all details submitted by you are correct to the best of your knowledge. Place is an equal opportunities employer and recruitment agency. Ref: CS220653

About Envision: Envision Energy is a world-leading green technology company that provides renewable energy solutions for global enterprises, governments, and institutions. Encompassing three major business sectors - Smart Wind Turbines, Energy Storage, and Green Hydrogen Solutions, Envision Energy collaboratively constructs comprehensive solutions for energy transformation. Envision Energy has received several accolades for its sustainability performance, including the EcoVadis Gold Medal and the CDP “A-List”. It was also recognized in Fortune's “Change the World” list and ranked among the top 10 smartest companies by the MIT Technology Review. Today, Envision Energy leverages its global network of R&D and engineering centres across China, the United States, UK, France, Germany, Denmark, etc. to continuously lead global green technology development. Envision Energy joined the Science Based Targets initiative (SBTi) and committed to achieving the "Business Ambition for 1.5°C" in 2021. It has achieved carbon neutrality across its global operations by 2022 and will achieve carbon neutrality throughout its value chain by 2028. About the role: We are looking for a professional to look after our London office day to day operations; set up and develop our administration strategy and process; and initiate administration automation project. Our London office is located in central London. We need the person to work on-site to deal with all office related tasks and also reception the visitors from our customers, vendors, HQ and other sister companies. Key responsibilities: • Office admin:, • Responsible for office budget and expenditure to ensure a sound, healthy and safe operation within budget., • Responsible to search new offices across UK by working with head of Admin Europe, • Responsible for daily inspection, facility and inventory management and related supplier management., • Responsible for office refurbishment coordination and ensure a sound outcome of any repair/refurbishment project., • Formulate visitor rules and manage related meeting room, access card and records., • Responsible for staff health & safety coordination, and take the role of fire warden and first aider (training will be provided and must be completed within first 3 months after joining), • Purchase office insurances across UK by working with EHS manager, • Responsible and support for business travel visa application, business invitation letter issuance and related travel arrangement for business departments., • Manage Travel booking portals, car rental portals and expats accommodations where needing your support., • Manage all administration vendors and enrich the net work, • Establish and maintain mail delivery providers, systems, and processes, • Undertake ad hoc tasks assigned by line manager/supervisor., • VIP and Executive reception and events:, • Formulate rules and regulations for daily visitor management, including service briefing, SLA and SOP of managing reception, conference/meeting and VIP banquets., • In charge of reception of customers and management team of the company and undertake the planning and organization of important meetings such as CEO meetings with clients, events such as Xmas party, summer party etc., and other activities for the company level as well as business departments/teams., • In alignment with the Group reception standards, actively develop reception resources of local food, accommodation, transportation, and recreational activities in London and other cities of UK, effectively control supplier service quality, and continuously improve customer satisfaction., • Administration and IT automation:, • Review and improve admin and office automated process., • Working with IT to integrate the admin software, apps etc. with other departments software Qualification and expertise: • UK educational background, with Bachelor degree or above, major in administration and management etc., • Fluent in spoken English, strong ability in written and spoken Mandarin will be preferred, • Strong sense of responsibility, positive attitude, enthusiasm, good sense of service and professional ethics, • Proactive approach to problem-solving and ability to handle challenging situations, • Excellent organizational skills and attention to detail; ability to organize; prioritize and work efficiently under pressure and subject to changing priorities; proven experience in meeting deadlines

We are seeking a professional, organised, and dependable Part-Time Office Assistant to support our London office three days per week (Tuesday to Thursday). This is a highly visible role that plays a key part in creating a welcoming and well-run office environment for employees, clients, and visitors. This position is ideal for someone who enjoys variety in their work, thrives in a people-facing role, and takes pride in keeping an office running smoothly. Key Responsibilities • Serve as the first point of contact for visitors, clients, and deliveries, • Handle incoming calls, mail, and packages, • Manage meeting room bookings and prepare refreshments for meetings, • Maintain office supplies, equipment, and shared spaces, • Coordinate with building management, cleaners, and suppliers, • Support internal office moves and meeting logistics, • Assist with travel arrangements when required, • Provide general administrative and clerical support, • Maintain filing systems, documentation, and internal records, • Support employee events and office activities What We Are Looking For • Previous experience in office support, reception, or administration, • Strong organisational skills with great attention to detail, • Friendly, professional, and service-oriented approach, • Comfortable working independently and handling multiple tasks, • Confident using Microsoft Office and basic office systems, • Reliable and happy to be fully onsite three days per week Why Join Linedata • Friendly, collaborative and respectful culture, • Stable, long-term opportunity with a global fintech leader, • Exposure to international teams and leadership, • Varied role with autonomy and responsibility, • Supportive working environment with real work-life balance, • A team that genuinely enjoys working together About Linedata With over 25 years of experience, 20 offices worldwide, spanning 50 countries, Linedata is a publicly traded company that combines software, services, and data to transform the daily operations of 700 leading financial institutions. Linedata delivers a comprehensive suite of software solutions for investment management, lending and leasing, fund administration, advanced data analytics, and business process outsourcing services. By leveraging the most advanced technology, including artificial intelligence and machine learning, Linedata empowers financial institutions to streamline operations, improve decision-making, and thrive in the complexities of the financial services industry. Committed to excellence and recognized with multiple industry awards, Linedata is at the forefront of reshaping the financial services sector. Visit our website to learn more Our work environment Whether you’re just beginning your career or are an experienced professional, Linedata offers exposure to large-scale client projects, internal mobility and opportunities to develop your skills alongside leading experts. We support a healthy work-life balance through flexible work arrangements, welcoming offices with a collaborative atmosphere and programs that promote employee's wellness. Linedata offers a friendly and entrepreneurial culture where diverse perspectives are valued, and every voice matters. Our core values -caring, smart, passionate, and sustainable—unite us and guide our work, empowering us to remain independent and innovative for over 25 years. Commitment to Diversity We recognize, celebrate, and seek to increase diversity across our organization. Diversity is an asset to organizations and linked to better performance. It is an integral part of how we do business and imperative to our success. As an international Group, we also believe that our people need to reflect our clients and local communitities. Linedata is an Equal Opportunity Employer. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual's race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, age, sexual orientation, veteran and/or military status, protected medical leaves, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

Cyber Security Principal Engineer London About us Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves. We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to 30 days of annual leave. Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do. Digital Solutions Group Hoare Lea Digital Solutions Group is currently working on a range of unique and technically challenging projects across the UK and the world. From project concept to commissioning, our focus is on delivering creative, high-quality, and user-centred technology solutions with technical accuracy and innovative design. Digital Solutions Group is a team of passionate and meticulous designers, including specialist engineers from IT, Communications, Audio-visual, Cyber Security, BMS and Building Automation expertise. Our engineering design work is a collaboration of experienced, industry-leading specialists. We bring much-needed visibility between the many building technology engineering disciplines on projects by promoting a collaborative methodology. We design connected buildings with a considered approach to facility and occupant user interfaces and a strategic approach to system integration, technology procurement, and optimisation through analytics. The Digital Solutions Group is made up of various specialist teams, including Audio-visual, Cyber Security, BMS, ICT, and Digital Solutions. We are looking for a Specialist Cyber Security Principal Engineer. Wider Team The Wider Digital Solutions Team includes the following disciplines: • ICT – Delivering the Digital Plumbing of ICT Infrastructure, including, Passive Infrastructure, Active Network Design – E.g. Wi Fi & Wide Area Network Connectivity., • Audiovisual – Delivering an Immersive Experience for the client, whether it’s a set of purpose-built meeting rooms, an LED Wall or a Reception Installation., • Smart Functionality – Providing smart functionality to a building, generating data rich building insights via multi-functional sensors, reducing carbon, reducing the total cost of ownership or providing tenants with a community via advanced functionality., • Cyber Security – Designing secure systems into new installations, reviewing current installations to mitigate risk accordingly. Working with landlords, developers, and project teams, we create flexible and expandable ICT solutions that achieve industry-recognised certifications and transform a structure into a smart building. About the role We require a Specialist Cyber Security Principal Engineer to work within the newly formed Cyber Security Specialist department with the following attributes: Consultancy Offering: • Ability to engage with a client and understand their needs & requirements, • Solid report writing skills, and ability to convey new concepts in visual forms such as flow charts and topologies, • Produce reports, specifications for tender, commissioning documentation, and design notes Technical: • An in depth understanding of ICT Networks within Buildings, such as Commercial Office Buildings., • An in depth understanding of Operational Technology (OT) within Buildings, such as Commercial Office Buildings., • An in depth understanding of the packages that interact with the ICT Network e.g., • BMS & Control Systems., • Metering & Monitoring., • Security (CCTV & Access Control)., • Tenant Packages., • Mobile Phone Boosting., • Operational Technology (OT)., • An in depth understanding of how Cyber Security will impact the ICT Network & the types for building systems above, relating e.g., • Network Segmentation, E.g. Policy Based Routing., • Firmware Versions., • Protocols e.g. use of Secure Protocols., • Recommend & support the client of how to set their network and building on a path to a more secure eco system. About you You should have experience as a principal engineer in consultancy, design and implementation, with a strong understanding of local regulations and industry best practices, looking to aid in the development of a specialist Cyber Security specialist offering. • An understanding of Revit and CAD, with the ability to navigate around a 3D model environment, but a Cyber Security role will not be spending a significant amount of time within a modelling environment; client engagement and document creation will be the primary focus., • Standard Desktop Applications such as MS Office 365., • Confident client-facing interpersonal skills., • Team Member, the ability work as part of a team managing deadlines., • Understanding of ICT & IOT principles., • Understanding of Audiovisual principles. How to apply To apply, simply complete a CV profile and submit your application. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. Adjustments and accommodations If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know. Data privacy We have updated our terms and conditions for candidates, click here to find out more. Recruitment agencies We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.

Administrative Assistant, Office Assistant, Team Administrator, Personal Assistant, Secretary, Commercial Assistant, Business Support Assistant, Operations Assistant, Project Support Administrator, Office Coordinator, Reception and Administration Assistant. Working collaboratively with the Office Ma

This role includes supervising front-office team members, managing refunds and payment transactions, and ensuring high standards of front-office service to our guests. As a Reception Supervisor, you will be responsible for supporting in overseeing the front office operations, ensuring smooth check-i

Description Welcome visitors and manage the reception desk professionally Handle incoming calls, emails, and general enquiries Coordinate meeting room bookings and office logistics Support administrative tasks and assist with events as needed Maintain a tidy and welcoming office environment Liaise

You will act as the first point of contact for VIP and UHNW visitors, while providing administrative and operational support to ensure the office runs smoothly. Arrange travel, hospitality, and office catering as required. Coordinate vendors, office supplies, and facilities maintenance.

If youve also worked in the following roles, wed also like to hear from you: Front Desk Agent, Guest Services Assistant, Front Office Coordinator, Hotel Customer Service Advisor, Reception Administrator. A great opportunity to join the company delivering excellent customer service, front desk suppor

Receptionist £27k Nottingham (office based) Hours: Monday-Friday 8:30am - 5:30pm Are you an organised, friendly, and proactive professional who thrives in a busy front-of-house environment? We're looking for a confident Reception Coordinator to be the welcoming face of our clients orga

Enjoy front-of-house work and supporting others? Thrive as a calm administrator in busy reception environments? If so, this could be the role for you. Signature Recruitment is seeking a Student Wellbeing Administrator to join a highly regarded London university in a rewarding, office-based role. Stu

Secondary School, Tower Hamlets.This is a key front-facing role, supporting the smooth day-to-day running of the school office and providing high-quality administrative support to staff, students, and parents/carers.Provide administrative support to senior leaders and teaching staff.Manage reception

An exciting opportunity has arisen for a highly organised and proactive Legal Secretary to join the thriving Commercial department of a well-respected law firm. Working at the heart of a busy and fast-paced team, the successful candidate will play a key role in providing top-tier administrative and secretarial support to fee earners, ensuring the smooth running of day-to-day client transactions and department operations. Key Responsibilities Include: Proactively managing fee earners' diaries, appointments, and deadlines Preparing files for billing and handling a wide range of administrative duties Drafting straightforward legal documents and supporting with forms such as Stamp Duty and Land Registry applications Fielding and screening incoming calls with professionalism and discretion Organising correspondence, photocopying, filing, and new client file creation Managing mail, emails, and client communications, always with empathy and a client-first mindset Liaising with clients and stakeholders to keep them informed of key updates throughout transactions Supporting reception and postal duties when required What They're Looking For: Essential: Previous experience in Commercial Property, Development, or Conveyancing legal secretarial work - or a genuine interest in learning this area Strong administrative background with exceptional attention to detail Professional, calm, and confident communicator with excellent written and verbal skills A team player with a flexible and collaborative approach High level of IT proficiency, especially with Microsoft Office The ability to stay composed under pressure and deliver high-quality work to deadlines Desirable: Legal Secretary Level 2 Certificate/Diploma Familiarity with LEXCEL and Investors in People standards Knowledge of Solicitors Accounts Rules and handling client monies This is a fantastic opportunity for a motivated and adaptable individual to be part of a supportive, forward-thinking legal team that prides itself on delivering excellence to clients. With a commitment to professional development, quality standards, and client care, this firm offers the ideal environment for legal support professionals to thrive and a range of great benefits and competitive salary commensurate with industry! If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. TPBN1_UKTJ

PERTEMPS SCHEDULER OPPORTUNITY Pertemps are pleased to present an excellent opportunity for an organised, detail-focused Scheduler to join our clients busy Scheduling team. In this role, you will play a key part in coordinating planned maintenance, small works and emergency callouts, ensuring tasks are accurately scheduled and dispatched to the appropriate engineers. You will also act as a first point of contact for customers, handling enquiries with professionalism and efficiency. Key Skills & Experience Required: Strong customer service skills with experience in a busy office environment Quick learner with a positive, proactive approach Able to work effectively in a fast-paced setting, both independently and within a team Competent IT skills, including Microsoft Office Excellent organisational and planning ability High level of accuracy and attention to detail Clear and confident communication skills, both written and verbal Main Responsibilities: Prioritising and scheduling works in line with system requirements Coordinating jobs based on engineer location, availability and qualifications Responding promptly to emergency callouts and meeting SLA requirements Managing queries arising from scheduled works and escalating where necessary Providing engineers with clear instructions to minimise repeat visits Ensuring customers receive all relevant information relating to their works Handling incoming customer calls and directing enquiries appropriately Completing and updating Excel spreadsheets Assisting with reception duties, including greeting visitors and answering calls Updating the company system and ensuring timely invoicing of completed works TPBN1_UKTJ