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Leading City based Corporate international law firm is looking to hire a new Events Coordinator to assist in the execution of their client events programs and supporting firmwide marketing initiatives in the London headquarters located close to Liverpool Street station. • Salary to £45,000, • Generous employee benefits, • £100 monthly employee contribution, • Complimentary lunch once a week, • Hybrid working – 4 days in the office / 1 day remote, • City / Liverpool Street The Events Coordinator will report into the Events Manager with the implementing of London based internal, external and virtual events and be accountable for the development and delivery of events through marketing and business development continuing to enhance the firm’s five star brand and client following. The role is extremely varied and will suit a hands-on Events Assistant / Executive / Coordinator with up to 3 years corporate events experience, preferably whilst currently working in a law firm. Events Coordinator duties will include: • Work with partners and associates on the end-to-end execution of events including seminars, drinks receptions and corporate hospitality on time and within budget, • Develop invitation lists, coordinate speakers, email invitations and reminders to the guest list and co-ordinate responses, prepare documentation and manage event communications, • On site venue management on the day, coordinating set up of furniture and equipment, greet guests, co-ordinate with Reception colleagues and external waiting staff, • Analyse and report on delegate feedback, • Venue research, support on budgets and work with external suppliers / vendors as required, • Reporting on data for the firm’s events in collaboration with the Marketing & BD team, and communications such as newsletters/e-alerts, • Work collaboratively within the marketing and BD team in the production of marketing collateral required for a range of purposes Events Coordinator applicants require: • Minimum of 1 years relevant legal industry events experience, • Educated to degree level in Events, Marketing, Business or related field as well further marketing qualifications being a plus, • Excellent oral and written communication skills, • Experience using Events and CRM systems such as Vuture and Salesforce, • Excellent writing and proof-reading skills

We are looking for a Part-time Facilities temp to work 18 hours per week, at a super office based in Victoria. Paying £15.77 per hour. Please note this role is entirely office based. Covering the following shift pattern: Monday to Thursday 8am to 12midday (4 hrs). Friday 8am to 10am (2 hrs). Duties will include: • Meeting room setups, including moving furniture, setting up teas/coffees., • Helping with AV setups (not the technical side)., • Booking meetings if needed using Teams., • Reception cover., • Arranging couriers., • Processing orders if needed., • General facilities tasks as required by management Basic IT skills (basic Word, Excel and Teams) required but training will be given. (We know applying for jobs takes time and effort and we genuinely appreciate every application we receive. Owing to the volume of responses, we are unable to provide individual feedback or replies to all applicants. Thank you for your understanding and interest in working with us.)

Seasonal Visitor Centre Supervisor Location: Northumberland Estates – Syon Park Salary: Competitive Days/Hours: Sunday, Monday & Tuesday, 08:00 – 17:00 Function: House Opening, March – October. Although the position runs seasonally from March to October, we are looking to appoint a suitable candidate as soon as possible Purpose of job: We are seeking a professional, friendly, and highly organised Visitor Centre Supervisor to join our team on a seasonal basis. This role is an excellent opportunity for an individual with strong customer service and administrative experience to become the first point of contact for visitors, clients, and guests, helping to create a welcoming and positive experience while supporting the day-to-day operations of the Visitor Centre and Estate Office. This is a seasonal position running from March to October, with the opportunity for the role to become permanent for the right candidate. Key Responsibilities: Visitor Services & Customer Experience • Welcome and assist visitors to the estate, always providing professional and friendly customer service., • Manage admissions, ticket sales, retail transactions, memberships, and general visitor enquiries., • Provide accurate information and directions regarding the house, gardens, events, and facilities., • Handle customer complaints and queries efficiently and professionally., • Ensure the Visitor Centre and reception areas are maintained to a high standard of cleanliness and presentation., • Monitor visitor flow and support a positive visitor experience throughout the site. Reception & Administrative Duties • Operate the main reception area, answering incoming telephone calls and email enquiries promptly and professionally., • Direct calls and enquiries to the appropriate departments when required., • Carry out general administrative duties including filing, photocopying, data entry, correspondence, and record management., • Support the Estate Office with day-to-day administrative tasks and communications., • Manage deliveries and operate bollard access systems where required. Retail & Stock Management • Oversee retail operations within the Visitor Centre, including sales, merchandising, and stock presentation., • Monitor stock levels and coordinate stock ordering and replenishment., • Maintain accurate stock records using internal systems and update pricing information as required., • Conduct stock checks, annual stock takes, and monthly stock reporting., • Monitor perishable stock and ensure compliance with stock rotation procedures. Cash Handling & Financial Administration • Process cash and card transactions accurately and securely., • Complete daily cashing-up procedures, banking, and financial reporting., • Carry out safe checks and maintain accurate records of takings and petty cash., • Prepare weekly figures and monthly financial reports as required. Staff Supervision & Operations • Support the supervision and training of Visitor Centre staff., • Coordinate and maintain staff rotas using rota management systems., • Ensure staff provide consistently high levels of customer service and operational support., • Assist with the implementation of operational procedures and health & safety requirements. Memberships & Bookings • Process membership applications, payments, renewals, and pass creation for relevant schemes., • Manage group booking enquiries via telephone and email., • Coordinate tour bookings using internal diary systems and maintain communication with organisers., • Raise invoices and maintain accurate booking records. Security & Site Responsibilities • Undertake keyholder responsibilities including end-of-day site checks, locking procedures, and alarm setting when required., • Carry out garden lock-up procedures on weekends and bank holidays, ensuring all visitors have exited safely., • Secure gates, visitor areas, and estate facilities as part of operational closing procedures. Personal Skills & Attributes • Strong organisational and multitasking abilities., • Excellent customer service and interpersonal skills., • Professional verbal and written communication skills., • Experience within a visitor attraction, retail, hospitality, or customer service environment., • Competent in Microsoft Office and administrative systems., • Strong attention to detail and accuracy in administrative and financial tasks., • Ability to work independently and as part of a team in a fast-paced environment. To Apply If you feel you are a suitable candidate and would like to work for Northumberland Estates, please do not hesitate to apply.

Salary - £29231.28 per annum We are currently recruiting for a Reception Supervisor to join our Truly Talented team. Reporting directly to the Front Office Manager, this is an exciting role for a talented individual looking for career growth and a new challenge in a fast-paced, busy, hardworking team environment. What we offer • £29231.28 per annum, • Permanent, full-time contract (40hrs per week) Your... ZIPC1_UKCT

We are looking forReception Shift Leader/Supervisorto join our team atYOTEL London City. What makes us unique is that our Front Office (or as we like to call it Mission Control) is not the same as a traditional hotel our guests are in control of how they wish to interact with us! Using check-in kiosks instead of the traditional Reception desk, it allows us to give our guest time back instead of qu... ZIPC1_UKCT

Facilities Assistant - Join a Fast-Paced Team in the Heart of the City Our client is looking for a proactive, people-focused Facilities Assistant to help keep their vibrant, city-centre office running smoothly. If you thrive in a hands-on role, enjoy variety in your day, and love being at the centre of workplace operations, this is a fantastic opportunity to shine. You'll be working closely with both the facilities and hospitality teams, making sure staff, visitors and guests enjoy a seamless, professional experience from the moment they walk through the door. What You'll Be Doing Getting the office ready for the day by preparing coffee machines Keeping stationery supplies stocked and organised Setting up meeting rooms and layouts for internal and external events Booking couriers and supporting printing/binding tasks Liaising with contractors and building management Raising permits for works via the building management portal Managing staff and visitor access passes Handling daily mail distribution Delivering health & safety tours for new starters Supporting the hospitality and reception teams when needed Any other reasonable tasks that keep the workplace running smoothly What You'll Bring A team-first attitude and great interpersonal skills Strong organisational ability and attention to detail Confident communication skills Competence in Microsoft Word and Excel Reliability, professionalism and a proactive approach Flexibility to support occasional out-of-hours work (paid overtime) Your Experience Knowledge of facilities management essential Previous experience in facilities or hospitality essential, ideally in a corporate environment Fire warden, first aid or manual handling training is a bonus - but training can be provided Working Pattern Monday to Friday, fully office-based Early and late shift rotation: 07:30 - 15:00 (early) 11:00 - 18:30 (late) Flexibility required to support business needs Uniform provided Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.

Our client located close to Marylebone are seeking a career Legal Secretary within the area of Residential Conveyancing. This is a full time, office based role with a salary of up to £40,000. Key Responsibilities for this Conveyancing Secretary role: • Audio typing, preparing letters, emails and legal correspondence, • Drafting and amending documents from digital dictation, • Preparing conveyancing documentation including lease extensions, deeds, completion statements and Land Registry forms, • Opening and closing client files, • Managing incoming post, emails and telephone enquiries, • Liaising with clients, lenders, agents and other professionals, • Preparing bills and supporting the billing process, • Requesting cheques, arranging bank transfers and processing payments, • Photocopying, scanning, printing and arranging couriers, • Providing reception cover when requiredRequirements of the Conveyancing Legal Secretary:, • Minimum of 2 solid years as a Legal Secretary within Residential Conveyancing, • You will be a career Legal Secretary and looking to stay as a Legal Secretary, • Have full UK rights to work, • Strong digital dictation experience, • Excellent written and verbal communication skills, • Highly organised with strong attention to detail, • Confident client-facing manner with the ability to work professionally and discreetly, • Ability to prioritise workload and work effectively in a busy environment, • Good IT skills including Microsoft Office and Land Registry portal experience If you're a Conveyancing Legal Secretary ready to take the next step in your career, apply today. Alternatively, contact Victoria at Law Staff Limited quoting reference 37766. PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED. In accordance with The Conduct of Employment Agencies and Employment Businesses Regulations 2003

HR Assistant – Salary £26,000 We have a great opportunity for a self-motivated and enthusiastic HR Assistant based at our Support Office in Bromley, Kent. Excelcare are a privately owned care provider with 31 care and nursing homes, a homecare division and a number of other smaller, expanding businesses. As the HR Assistant, you will report directly to the Head of HR Business Partnering and work within a well-established and dedicated team across HR, Recruitment, and Compliance. The role requires excellent customer service skills, a proactive and professional approach, and the ability to work effectively in a fast-paced environment. Strong administrative capabilities and a high level of IT proficiency are essential, as the position involves the use of a wide range of systems and platforms. What you can expect: • Salary: £26,000, • Based at our Support Office in Bromley, Kent, • Working hours: 9:00am – 5:30pm, Monday – Friday About the role of HR Assistant: • Be the point of contact for HR queries via telephone and the HR ticketing inbox from internal and external stakeholders, managing allocated queries efficiently and escalating complex matters where appropriate, • Add new starters to the HR system, process leavers, contractual changes, payroll documentation and reference requests all whilst maintaining accurate HR records, • Ensure file compliance prior to processing and raise queries with recruiters/hiring managers if further information is required, • Support the completion of the monthly Right to Work report and associated compliance checks, escalating complex matters where required, • Preparing weekly/monthly reports as required, • Assisting with monthly employee celebrations – birthdays, employment milestones, employee of the month, • Attending meetings and taking notes and minutes where required, • To provide reception support as part of a rota, • Support the recruitment team with posting vacancies via the ATS onto agreed job platforms, • Manage applications and shortlisted candidates through the Applicant Tracking System, • Coordinate interview scheduling and liaised with Hiring Managers on availability, • Issued onboarding documentation and recruitment paperwork, • Ensured end-to-end compliance of candidate records, including right to work, ID checks, DBS applications, and references, • Managed filing, correspondence, typing and general administrative duties, • Provided additional support as directed by the Head of HR Business Partnering About you: • Educated to GCE / ‘O’ level / GCSE or equivalent, • Strong communication skills and confident telephone manor, • Excellent administration skills and proficient in Microsoft Office, including Word, Excel and Outlook, • Highly organised with excellent attention to detail and the ability to prioritise workloads and meet deadlines accurately, • Eager to learn, offering solutions proactively as both a confident team player and independent contributor, • Experienced in taking meeting minutes and supporting recruitment administration, including pre-employment checks such as Right to Work, DBS, and references What we offer in return for your hard work: • 25 Days holiday plus bank holidays, • Refer a Friend Scheme rewarding £500 for every person you refer*, • DBS certificate paid by Excelcare*, • Comprehensive induction programme, • Funded qualifications via the apprenticeship programme (where required), • Contributory pension, • Annual pay rise*, • Discretionary annual bonus*, • This is a busy role with a great opportunity to learn more and develop knowledge and skillset. *T’s and C’s apply If you are interested to find out more, please apply online today – we look forward to hearing from you.

We are recruiting a Reception Supervisor to be part of the Rapport team, based at our client's office in Baker Street. You will be part of an exciting, diverse team that supports on of our clients in the financial sector, where excellence and passion are the norm every single day. Support and assist the Deputy and Guest Service Manager by ensuring that all the needs of the client are met and exceed... ZIPC1_UKCT

A highly prestigious client-side property firm based in Chelsea is seeking an experienced Lettings Property Coordinator to support its Residential Lettings and Property Management team. This is a rare opportunity to join a respected property owner and operator, rather than a traditional agency environment, offering stability, structure, and exposure to a premium residential portfolio. This role is ideal for a Lettings Administrator, Property Coordinator, or Lettings Progressor looking to move into a professional, service-led client-side position. The Role As Lettings Property Coordinator, you will provide comprehensive administrative and operational support to the Residential Lettings team, ensuring an exceptional level of customer service for tenants, internal stakeholders, agents, and contractors. You will play a key role in the smooth running of lettings and property management processes, acting as a central point of contact during busy periods and supporting team members across a wide range of responsibilities. Key Responsibilities • Handling enquiries from prospective and existing tenants, • Arranging and conducting residential property viewings, • Acting as first point of contact for the lettings team during busy periods, • Maintaining and updating residential property listings, including photos, floorplans, and descriptions, • Coordinating bulk tenant communications, • Instructing, progressing, and reviewing tenant references, • Sending tenant welcome packs, compliance documents, and check-in/check-out reports, • Liaising with contractors and arranging tenant access for works, • Managing vacant property records and updating internal stakeholders, • Updating tenant records and managing key control systems, • Processing invoice approvals and issuing works orders, • Maintaining excellent relationships with agents, contractors, and internal teams, • Supporting reception cover, team events, and ad hoc administrative tasks The Ideal Candidate • Previous experience in Residential Lettings, Property Administration, or Property Management, • Highly organised with strong attention to detail, • Professional, service-focused, and confident dealing with tenants and stakeholders, • Comfortable managing multiple tasks in a fast-paced environment, • Strong communication and IT skills, • Experience with lettings systems and referencing platforms advantageous Working Hours & Benefits • Monday–Friday, 9:30am–5:30pm, • 1 day working from home post-probation, • 25 days annual leave, • Private healthcare & company pension, • Prestigious Central London office near Sloane Square, • Supportive, professional client-side working environment Why Apply? This is an excellent opportunity to join a highly regarded property organisation in a stable, client-side role offering exposure to premium residential assets, structured working hours, and long-term career prospects. How to Apply If you’re ready to take the next step in your property career and enjoy a varied, engaging role within lettings and property management, we’d love to hear from you. Apply today. This isn’t quiet for you, but you know a friend: Should this role not be for you, but you would like to refer a friend or colleague to us, we'll happily give you £300 worth of vouchers if we successfully place them! Response Time: We receive a high volume of applications and aim to respond as quickly as possible. If you do not hear from us within 48 working hours, please assume that your application has not been successful on this occasion. Data Protection: People 4 Property is acting as a recruitment agency in connection with this position. By submitting your application, you consent to us processing and storing your personal data for the purpose of your job search. Confidentiality: All communications with People 4 Property are strictly confidential. We will always speak with you before submitting your CV to any of our clients. Please Note: This vacancy summary is intended as a general guide and does not represent a definitive job description.

Legal Receptionist Location: London Hours: Monday–Friday, 09:30–17:30 Salary: Competitive A leading US law firm is seeking an experienced Receptionist to join their London office based in an iconic landmark. This is a fantastic opportunity for a polished and professional front of house individual who thrives in a client-facing role. The Role: You will be the first point of contact for clients and visitors, delivering a 5 star reception service and ensuring a welcoming, professional environment at all times. Responsibilities include managing meeting rooms, coordinating room setups, supporting events, handling calls and emails, and providing general administrative support to the wider team. About You: Previous experience in a reception, ideally within a professional services or corporate environment Confident, well-presented, and customer-focused Highly organised with strong attention to detail Professional communication skills and a calm, proactive approach The firm is well known for its excellent culture, high standards, and supportive working environment, making this a standout opportunity for someone looking to develop their career in a prestigious setting. If this sounds like the next role for you please apply now!! Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

Front Office Supervisor Pestana Chelsea Bridge Hotel is looking for a confident, guest-focused, and hands-onFront Office Supervisorto join our Front Office team. This is a great opportunity for someone who enjoys working with people, leading by example, and creating a welcoming and professional experience for every guest. You will play an important role in the day-to-day operation of Reception, supp... ZIPC1_UKCT

Legal Secretary / Legal Assistant (Private Client)Location: SwanleySalary: £26,000 - £30,000 DOEFull-time | Hybrid working available Right Match Recruitment Group are proud to be working with a long-established, independent law firm is seeking a Legal Secretary / Legal Assistant to support its Private Client team. Working for a friendly, well-regarded firm with a strong reputation for client care, high-quality work, and a stable, long-standing team. The practice operates from a traditional high-street office environment with parking and offers a genuinely supportive and balanced working culture. The Private Client department covers Wills, Probate and Lasting Powers of Attorney, with no contentious work. The team consists of a senior fee earner, alongside a junior solicitor and an experienced probate paralegal. The Role The successful candidate will provide essential administrative and secretarial support to enable fee earners to focus on client work. This is a varied and hands-on position, including: • Managing incoming and outgoing post, filing and document organisation, • Drafting correspondence, emails and straightforward applications, • Opening, maintaining and closing client files, • Scanning, copying and general document management, • Diary management and arranging appointments, • Liaising with clients by telephone and in person, • Supporting matter progression and general team administration, • Providing occasional reception cover (calls/front desk), • Assisting with firm-wide file archiving (approximately one day per month) Please note, this is not a traditional dictation-based secretarial role, although accurate typing and strong written communication skills are required. The Candidate • Some experience within Private Client law is preferred, • Strong organisational and administrative skills, • Confident communicator with a professional approach, • Comfortable working in a supportive, non-corporate environment, • Reliable, detail-focused, and committed to high standards, • Seeking a long-term position within a stable firm The Environment The firm offers a calm, low-stress working environment with a strong emphasis on work-life balance. Staff retention is high, and the culture is supportive without being corporate. While hybrid working is available, some office presence will be required. This role would suit someone looking for a stable, long-term position rather than a stepping stone into fee earning progression. The firm is proud of its reputation, takes compliance seriously, and values integrity across all levels. Salary £26,000 - £30,000 depending on experience. If you would like further details in confidence, please get in touch with Kirsty Cutts or email INDDART

Junior Legal PA - Corporate Team City of London | Hybrid Working - 3:2 | Paid Overtime Looking to build your Legal PA career in a fast-paced City law firm environment? We're recruiting a proactive and highly organised Junior Legal PA to join a busy Corporate team supporting senior fee earners within a prestigious international law firm. This is a fantastic opportunity for someone with previous professional services or legal support experience who thrives in a collaborative, high-performing environment. You'll play a key role in keeping the team running smoothly, managing diaries, coordinating meetings and travel, handling billing and expenses, and providing first-class administrative support day to day. What you'll be doing: • Managing busy diaries and scheduling meetings, • Coordinating travel, accommodation and itineraries, • Preparing documents, correspondence and presentations, • Processing expenses, timesheets and billing, • Supporting with client communication and inbox management, • Liaising with internal teams including Reception and Operations, • Providing proactive day-to-day support to senior stakeholdersWhat we're looking for:, • Previous Legal PA, Team Assistant or Executive Assistant experience, • Experience within a law firm or professional services environment preferred, • Strong organisational and communication skills, • Ability to multitask and work to tight deadlines, • High attention to detail and a proactive approach, • Confident using Microsoft Office and legal systemsWhat's on offer:, • Competitive salary, • Paid overtime, • Hybrid working, • Excellent benefits package, • Supportive team culture, • Genuine progression opportunities within a top-tier legal environment If you're a polished and ambitious Legal PA looking for your next step, we'd love to hear from you.

Purchase Ledger/ Bookkeeper Part Time 4 days a week Salary: up to £45k depending on experience Location: London Bridge This role will be full time office based. The role will be offered on a four-day-a-week basis, Monday to Thursday until January 2027. From that point onwards, the working pattern will remain four days per week, with Friday replacing one of the weekday working days. This is a varied and hands-on position joining a small and friendly property management team. The successful candidate will take ownership of the day-to-day finance function while also supporting wider administrative operations. The role requires someone who is detail-oriented, proactive, and comfortable working in a collaborative, close-knit team. Key Responsibilities Finance & Bookkeeping • Day-to-day bookkeeping using Sage, • Management of purchase and sales ledgers, • Daily bank reconciliations, • Processing invoices and maintaining accurate financial records, • Managing supplier payment runs, • Assisting with cash flow monitoring, • Supporting VAT reconciliations and submissions, • Liaising with external accountants and suppliers Reporting & Data Management • Producing and maintaining Excel-based management reports, • Updating internal spreadsheets and reporting trackers, • Ensuring accuracy and integrity of financial data Administration & Office Support • Providing general office administrative support, • Assisting directors and the wider team with ad hoc tasks, • Occasional reception and telephone cover as required Essential Requirements • Previous bookkeeping or accounts experience, • Strong working knowledge of Sage is beneficial, • Advanced Excel skills is beneficial, • High level of accuracy and attention to detail, • Well-organised with the ability to prioritise workload, • Confident communication skills, • Reliable, proactive, and hands-on approach, • Comfortable working in a small, dynamic business environment Working Environment & Culture • Friendly, supportive, • Fast-paced and collaborative office environment, • Broad and varied role with the opportunity to take ownership Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

A highly prestigious client-side property firm based in Chelsea is seeking an experienced Lettings Property Coordinator to support its Residential Lettings and Property Management team. This is a rare opportunity to join a respected property owner and operator, rather than a traditional agency environment, offering stability, structure, and exposure to a premium residential portfolio. This role is ideal for a Lettings Administrator, Property Coordinator, or Lettings Progressor looking to move into a professional, service-led client-side position. The Role As Lettings Property Coordinator, you will provide comprehensive administrative and operational support to the Residential Lettings team, ensuring an exceptional level of customer service for tenants, internal stakeholders, agents, and contractors. You will play a key role in the smooth running of lettings and property management processes, acting as a central point of contact during busy periods and supporting team members across a wide range of responsibilities. Key Responsibilities • Handling enquiries from prospective and existing tenants, • Arranging and conducting residential property viewings, • Acting as first point of contact for the lettings team during busy periods, • Maintaining and updating residential property listings, including photos, floorplans, and descriptions, • Coordinating bulk tenant communications, • Instructing, progressing, and reviewing tenant references, • Sending tenant welcome packs, compliance documents, and check-in/check-out reports, • Liaising with contractors and arranging tenant access for works, • Managing vacant property records and updating internal stakeholders, • Updating tenant records and managing key control systems, • Processing invoice approvals and issuing works orders, • Maintaining excellent relationships with agents, contractors, and internal teams, • Supporting reception cover, team events, and ad hoc administrative tasks The Ideal Candidate • Previous experience in Residential Lettings, Property Administration, or Property Management, • Highly organised with strong attention to detail, • Professional, service-focused, and confident dealing with tenants and stakeholders, • Comfortable managing multiple tasks in a fast-paced environment, • Strong communication and IT skills, • Experience with lettings systems and referencing platforms advantageous Working Hours & Benefits • Monday–Friday, 9:30am–5:30pm, • 1 day working from home post-probation, • 25 days annual leave, • Private healthcare & company pension, • Prestigious Central London office near Sloane Square, • Supportive, professional client-side working environment Why Apply? This is an excellent opportunity to join a highly regarded property organisation in a stable, client-side role offering exposure to premium residential assets, structured working hours, and long-term career prospects. How to Apply If you’re ready to take the next step in your property career and enjoy a varied, engaging role within lettings and property management, we’d love to hear from you. Apply today. This isn’t quiet for you, but you know a friend: Should this role not be for you, but you would like to refer a friend or colleague to us, we'll happily give you £300 worth of vouchers if we successfully place them! Response Time: We receive a high volume of applications and aim to respond as quickly as possible. If you do not hear from us within 48 working hours, please assume that your application has not been successful on this occasion. Data Protection: People 4 Property is acting as a recruitment agency in connection with this position. By submitting your application, you consent to us processing and storing your personal data for the purpose of your job search. Confidentiality: All communications with People 4 Property are strictly confidential. We will always speak with you before submitting your CV to any of our clients. Please Note: This vacancy summary is intended as a general guide and does not represent a definitive job description.

Leading City based Corporate international law firm is looking to hire a new Events Coordinator to assist in the execution of their client events programs and supporting firmwide marketing initiatives in the London headquarters located close to Liverpool Street station. \n • Salary to £45,000, • Generous employee benefits, • £100 monthly employee contribution, • Complimentary lunch once a week, • Hybrid working – 4 days in the office / 1 day remote, • City / Liverpool Street\n The Events Coordinator will report into the Events Manager with the implementing of London based internal, external and virtual events and be accountable for the development and delivery of events through marketing and business development continuing to enhance the firm’s five star brand and client following. The role is extremely varied and will suit a hands-on Events Assistant / Executive / Coordinator with up to 3 years corporate events experience, preferably whilst currently working in a law firm. Events Coordinator duties will include: \n • Work with partners and associates on the end-to-end execution of events including seminars, drinks receptions and corporate hospitality on time and within budget, • Develop invitation lists, coordinate speakers, email invitations and reminders to the guest list and co-ordinate responses, prepare documentation and manage event communications, • On site venue management on the day, coordinating set up of furniture and equipment, greet guests, co-ordinate with Reception colleagues and external waiting staff, • Analyse and report on delegate feedback, • Venue research, support on budgets and work with external suppliers / vendors as required, • Reporting on data for the firm’s events in collaboration with the Marketing & BD team, and communications such as newsletters/e-alerts, • Work collaboratively within the marketing and BD team in the production of marketing collateral required for a range of purposes\n Events Coordinator applicants require: \n • Minimum of 1 years relevant legal industry events experience, • Educated to degree level in Events, Marketing, Business or related field as well further marketing qualifications being a plus, • Excellent oral and written communication skills, • Experience using Events and CRM systems such as Vuture and Salesforce, • Excellent writing and proof-reading skills

Legal Secretary – Residential & Commercial Property Location: West End, London (office-based) A well-established and highly regarded West End law firm is looking for a Legal Secretary to join its friendly, close-knit team. This is a great opportunity to work in a stable firm with strong staff retention and a supportive culture. The Role Supporting a senior partner and wider team, you’ll work across residential and commercial property matters, taking a hands-on role in progressing files as well as providing high-quality secretarial support. Key Duties \n • Audio/copy typing and document production, • Preparing SDLT submissions and Land Registry applications, • Drafting completion statements, • Supporting exchange and completion processes, • General admin and occasional reception cover\n About You \n • 2+ years’ property legal secretarial experience, • Strong knowledge of SDLT and Land Registry processes, • Accurate typing and able to work from dictation, • Proactive, organised and comfortable in a small team\n You'll be joining a supportive firm made up of a longstanding team where you will be a valued member of staff. If you're a Legal Secretary looking for a new role in Central London apply now, or get in touch to find out more #INDGEMS

Company Description VEDA Associates is an independent, multidisciplinary engineering consultancy known for its dedication to problem solving and technical excellence. Established in 2012, VEDA has steadily grown, expanding its expertise and reputation for delivering complex projects within budget and on schedule. Our team, comprising engineers, architects, and CAD technicians, takes pride in providing reliable solutions that add lasting value to our clients and communities. Collaboration, quality, and innovation are at the heart of our approach. Key Responsibilities • Support the delivery of geotechnical and infrastructure design projects, with a strong focus on trenchless technology and underground works., • Assist with geotechnical design and assessment for HDD, TBM / micro-tunnelling, auger boring, pipe jacking, shafts, launch and reception pits, culverts, and utility crossings., • Plan, arrange, and support ground investigations, including scoping investigation requirements, preparing investigation plans, reviewing exploratory hole locations, and coordinating with contractors., • Undertake and support site supervision of ground investigation works, including boreholes, trial pits, sampling, in-situ testing, logging, groundwater monitoring, and site records., • Review and interpret ground investigation data, soil and rock descriptions, laboratory testing, groundwater conditions, geology, contamination information, and geotechnical risks., • Prepare Geotechnical Interpretative Reports, GIRs, including ground models, design parameters, geotechnical risks, recommendations, and design assumptions., • Support assessments for bore alignment, settlement, ground movement, excavation stability, shaft stability, temporary works, and constructability., • Prepare calculations, technical notes, reports, specifications, drawings, and design documentation., • Use Excel, Microsoft Office, and engineering software to prepare, check, and improve engineering calculations., • Support coding, automation, digital engineering tools, and process improvements within the team., • Work closely with engineers, technicians, CAD/BIM teams, project managers, contractors, and clients., • Support and guide junior team members where required., • Deliver accurate, high-quality work under tight deadlines. Required Qualifications and Experience • Degree in Civil Engineering, Geotechnical Engineering, Engineering Geology, or a closely related discipline., • Suitable for candidates with1+ years’ experience at Placement or Graduate Engineer level, or candidates already working at Engineer level., • Excellent understanding of soil and rock mechanics and geotechnical engineering principles., • Good experience or strong understanding of planning and arranging ground investigations., • Experience in site supervision of ground investigation works., • Ability to write clear, professional Geotechnical Interpretative Reports, GIRs., • Experience or strong interest in infrastructure, trenchless technology, utilities, rail, highways, water, civils, earthworks, or temporary works., • Strong skills in Microsoft Excel, Microsoft Word, Outlook, and technical documentation., • Good written and verbal communication skills., • Ability to work under pressure and meet tight project deadlines., • Willingness to work towards Chartered status with the Institution of Civil Engineers, ICE., • Ability to support and guide more junior graduate engineers., • A full UK driving licence is preferable due to potential site visits and ground investigation supervision duties., • Must have the right to work in the UK; candidates who do not require visa sponsorship are preferred. Desirable Skills • Experience or interest in trenchless technology, including HDD, TBM / micro-tunnelling, auger boring, pipe jacking, and utility crossings., • Understanding of trenchless design considerations, including ground risk, groundwater, settlement, and constructability preferable., • Experience using engineering software such as GEO5, PLAXIS, Tekla Tedds, or equivalent (or welling to learn)., • Experience with other geotechnical software such as WALLAP, Slope/W, or similar would be beneficial., • Experience with coding, VBA, Python, or automation of engineering calculations., • Knowledge of Eurocodes, British Standards, Network Rail standards, utility provider requirements, highways, water, or rail infrastructure projects., • Experience in settlement analysis, slope stability, retaining wall design, foundations, earthworks, trenchless design, tunnelling, shafts, or culvert works. Academic Background Candidates should have a strong academic background in Civil Engineering, Geotechnical Engineering, Engineering Geology, or a related discipline from an accredited university. Applicants from leading UK universities are encouraged to apply. Selection will be based on technical ability, relevant experience, attitude, communication skills, and suitability for the role. Personal Attributes • Proactive, practical, and solution-focused., • Strong attention to detail., • Technically curious and willing to learn., • Comfortable working in a fast-paced infrastructure design environment., • Able to manage multiple tasks and deadlines., • Willing to make positive changes and improve existing processes., • Supportive of graduates and junior team members., • Interested in digital engineering, automation, and improving design efficiency.

School Administrator Required for a Primary School in Greenford At Engage Education Services, we’ve specialised in recruiting education staff for over a decade. We’re currently looking for an enthusiastic Full-Time School Administrator to work full-time at a fantastic Primary school in Greenford. Our team has built an excellent reputation in the local area, and we’re looking for more high-quality office staff to work with these schools. Our Engage Education Services team specialises in the placement of non classroom based staff including Administrators, HR, Finance and Facilities. Working hours are Monday - Friday 8:30am - 4:30pm, during term time only. About the role: Our School Administrator duties can include: • Using the school’s internal system to record a high volume of data, • Assisting the Office Manager with various administrative tasks, • Communicating effectively with students, staff and parents in a professional and friendly manner, • Covering reception dutiesThe ideal applicant will have:, • Experience of working in a busy school or college environment., • A real passion for working within an education environment., • Experience utilising SIMS (School Information Management System) within an administrative role.Why choose Engage Education?, • We pay all our staff in line with the Agency Worker Regulations, meaning your pay will be equal to that of a permanent employee, • You will benefit from your own dedicated Engage consultant who will provide ongoing support and guidance, • Receive a £50 Amazon voucher when you refer friends!How to apply: If you’re as excited about this role as we are, you can apply below - or get in touch with us directly. If you’re not contacted within 2 working days, unfortunately, you have not been successful for this role. We have a lot of applications to our positions, so don’t be disheartened - you are still free to apply to one of our other vacancies that you may be more suited for. We will also keep your CV on file and continue to help you in your search for your next role. All candidates will be required to undertake a valid enhanced Disclosure & Barring Service (DBS) check. Full assistance will be provided. By applying for this role, you are consenting to Engage Education Ltd storing your personal details in our fully encrypted database, in line with GDPR requirements.

School Attendance Officer Required for a Primary School in Hillingdon School Attendance Officer Required for a Primary School in Hillingdon At Engage Education Services, we’ve specialised in recruiting education staff for over a decade. We’re looking for an enthusiastic School Attendance Officer to work full-time at a fantastic primary school in Hillingdon. Our team has built an excellent reputation in the local area, and we’re looking for more high-quality office staff to work with these schools. Our Engage Education Services team specialises in the placement of non-classroom-based staff including Administrators, HR, Finance and Facilities. Working hours are Monday – Friday 8am – 4pm, during term time only. About the role: Our School Admin duties can include: Using the school’s internal system to record a high volume of data Assisting the Office Manager with various administrative tasks Communicating effectively with students, staff and parents in a professional and friendly manner Covering reception duties The ideal applicant will have: Experience working in a busy school or college environment. A real passion for working within an education environment. Experience utilising SIMS (School Information Management System) or ARBOUR within an administrative role. Why choose Engage Education? We pay all our staff in line with the Agency Worker Regulations, meaning your pay will be equal to that of a permanent employee You will benefit from your own dedicated Engage consultant who will provide ongoing support and guidance Receive a £50 Amazon voucher when you refer friends! How to apply: If you’re as excited about this role as we are, you can apply below – or get in touch with us directly. If you’re not contacted within 2 working days, unfortunately, you have not been successful for this role. We have a lot of applications for our positions, so don’t be disheartened – you are still free to apply to one of our other vacancies that you may be more suited for. We will also keep your CV on file and continue to help you in your search for your next role. All candidates will be required to undertake a valid enhanced Disclosure & Barring Service (DBS) check. Full assistance will be provided. By applying for this role, you are consenting to Engage Education Ltd storing your personal details in our fully encrypted database, in line with GDPR requirements. We look forward to hearing from you!

?About Us HPACR is an inclusive academy and we want every one of our children, from Nursery to Year 6, to have a truly happy experience at school. We strive to ensure that every pupil feels valued and safe. The children’s achievements are celebrated every day in their lessons and we are proud that they are kind, caring, self-assured and eager to learn. We believe that through expert teaching and support all children can achieve to a high standard. Ultimately, our aim is to make sure that our pupils leave us feeling that they have succeeded both academically and in the extracurricular aspects of school life. We want our pupils to be thoroughly prepared for the opportunities that secondary school will offer them. HPACR is very much a community school. We know that a close partnership with parents is vital if children are to learn and grow as individuals. We therefore do all we can to keep parents informed and involved in all aspects of school life. If you would like to find out more about our school please do come and visit us and talk to as many children and staff as you can. We are very much looking forward to meeting you. ?Summary Do you have administration experience within a school environment? Support Harris Primary Academy Crystal Palace in the smooth running of our administration office and wider academy. We are looking for a Admin Officer to work within our Admin Office, undertaking reception and other administrative duties, working on a fixed-term contract from September 2026 to August 2027. The actual salary for this role will be £9,624.12 - £ hours per week, 38 weeks per year). ?Main Areas of Responsibility In this key role, you will: • Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries, • Assist with pupil first aid/welfare duties, • Assist in arrangements for school trips, events etc., • Provide general clerical/admin support, • Maintain manual and computerised records/management information systems, • Produce lists/information/data as required, • Undertake typing, word processing and other IT based tasks, • Take notes at meetings, • Sort and distribute mail, • Undertake administrative procedures, • Maintain and collate pupil reports, • Undertake routing administration of school lettings and other uses of school premises, • Provide timely and effective operation of secretarial and administrative support to the line manager, • Assist the Academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the School, • Clerk the governing body meetings, preparing agendas, papers and minutes and keeping records as requiredQualifications & Experience We would like to hear from you if you have: • Experience of delivering a high-quality service, • Experience of a range of general administrative duties, • Good ICT skills and experience, including Word, Excel, and management information systems, • Experience working with children of relevant age (11-19), • A good standard of general education, including literacy and numeracy skills For a full job description and person specification, please download the Job Pack. ?Rewards & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includesour Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more abouton our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. ?Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.

Main purpose of the jobThe position comprises administrative support, reception and facilities management and events, in addition to being responsible for a range of tasks which support staff and students in a large and busy department. This roles involves dealing with multiple tasks and customers at the same time and is key to the smooth running of the department. The post holder must be efficient, organised and take great care in attention to detail Duties and responsibilitiesThe post holder will be expected to undertake the following duties, liaising with the Deputy Departmental Manager as necessary, and working with other key staff as appropriate in order to ensure that the Department's and College's requirements are met. Key Responsibilities • Provide comprehensive administrative support across the department, • Support onboarding and induction processes for new staff, including arranging IT access, ID cards, equipment, and office set-up, • Organise meetings, book rooms, prepare materials, coordinate refreshments, and take minutes when required, • Maintain departmental databases, records, asset registers, and contact lists, • Process purchase orders, invoices, expense claims, and stationery orders, • Manage incoming and outgoing post, deliveries, courier requests, and parcel tracking, • Act as the first point of contact for visitors, telephone calls, and email enquiries, • Coordinate facilities and maintenance issues with contractors and estates teams, • Ensure meeting rooms, teaching spaces, communal areas, and office equipment are maintained and fully functional, • Support office moves, room setups, stock management, and health & safety processes, • Assist with organising departmental events, conferences, open days, induction activities, and staff functions, • Provide on-the-day support for events including venue preparation, catering coordination, and troubleshooting, • Support wider professional services teams during busy periods and staff absences Experience and Qualifications • Educated to A-Level standard or equivalent with a minimum of C or above in Maths and English at GCSE level, or equivalent experience., • Experience of working within a higher education and/or service environment, • Experience of working in a busy customer focused and customer facing environment., • Up-to-date knowledge of fire safety, health and safety regulations and facilities management issues, • Experience of working in an HR supporting role. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.

Senior School Administrator - Primary school - Greenwich - September 2026 At Remedy Education, we've specialised in recruiting education staff for over a decade. We're currently looking for an experienced and enthusiastic Senior School Administrator to work full-time starting September. Our team has built an excellent reputation in the local area, and we're looking for more high-quality office staff to work with these schools. Working hours are Monday - Friday, 8am - 4pm About the role: Our senior administrator duties can include: • Managing junior administrators and reception staff, • Using the school's internal system to record data, • Assisting the Office Manager with various administrative tasks, • Communicating effectively with students, staff and parents in a professional and friendly manner, • Dealing with any complaints at first contact and ensuring they are followed up with The ideal applicant: • Significant experience working within a school office, • A real passion for working within an educational environment, • Experience utilising SIMS (School Information Management System) within an administrative role Why choose Remedy Education? • We pay all our staff in line with the Agency Worker Regulations, meaning your pay will be equal to that of a permanent employee, • You will benefit from your own dedicated Remedy consultant who will provide ongoing support and guidance, • Receive £100 cash when you refer friends! How to apply: If you're as excited about this role as we are, you can apply below - or get in touch with us directly. If you're not contacted within 2 working days, unfortunately you have not been successful for this role. We have a lot of applications to our positions, so don't be disheartened - you are still free to apply to one of our other vacancies that you may be more suited for. We will also keep your CV on file and continue to help you in your search for your next role. All candidates will be required to undertake a valid enhanced Disclosure & Barring Service (DBS) check. Full assistance will be provided. By applying for this role, you are consenting to Remedy Education storing your personal details in our fully encrypted database, in line with GDPR requirements. We look forward to hearing from you!

School Administrator / Receptionist Location: SuttonStart Date: 1st of JuneContract Type: Long-term (with potential for permanent)Hours: Full-time, 8:00am – 4:00pmSalary: £110 – £130 per day (depending on experience) A welcoming and busy primary school in Sutton is seeking a professional and organised School Administrator / Receptionist to join their team. This is an excellent opportunity for someone with strong administrative experience who thrives in a fast-paced, front-facing role. About the Role: As the first point of contact for pupils, parents, staff, and visitors, you will play a key role in ensuring the smooth day-to-day running of the school office. This position requires a calm, professional individual who can manage multiple priorities while maintaining a warm and approachable manner. Responsibilities: • Manage the school reception, greeting visitors and handling enquiries, • Answer and direct phone calls, emails, and face-to-face queries, • Maintain accurate pupil and staff records, ensuring confidentiality at all times, • Support safeguarding processes, including logging and reporting concerns, • Assist with general administrative duties including filing, data entry, and correspondence, • Work closely with senior staff and support the wider school team Requirements: • GCSEs (or equivalent) in English and Maths (Grade 4/C or above), • Strong IT skills (Microsoft Word, Outlook, Excel), • First Aid qualification or willingness to undertake training, • Safeguarding awareness training or willingness to complete Experience: • Previous experience in an administrative or receptionist role, • Experience handling phone, email, and in-person enquiries, • Experience managing sensitive or confidential information, • Experience working in a school or educational setting (desirable), • Experience in a busy, front-facing environment, • Familiarity with SIMS (highly desirable), • Understanding of safeguarding processes, including recording concerns Key Skills: • Excellent written and verbal communication skills, • Ability to remain calm under pressure and prioritise tasks effectively, • Strong organisational skills and attention to detail, • Ability to handle sensitive situations with professionalism and care, • Friendly and professional manner as a key representative of the school Personal Qualities: • Approachable, calm, and reliable, • Discreet and trustworthy when handling confidential information, • Punctual and dependable, • Able to work independently and as part of a team, • A genuine, child-centred approach What We Offer: • A supportive and collaborative working environment, • Opportunities for training and professional development, • The chance to play a vital role within a busy and welcoming school community Commitment to Safeguarding: Reed is committed to safeguarding and promoting the welfare of children and young people. All applicants will be subject to enhanced DBS checks and appropriate vetting procedures. How to Apply: If you are an organised and professional individual looking to make a difference in a school environment, please submit your CV and a brief supporting statement.

Cobalt Recruitment is delighted to be representing a highly regarded institutional property owner in the search for an Assistant Operations Manager to join the team at one of London's most recognised commercial office assets. This is a newly created role within the building, offering the successful individual the opportunity to step into a highly visible position with genuine scope for progression, exposure to an exceptional leadership team, and the chance to develop within one of the market's most respected real estate platforms. Working closely with the Operations Manager, this role will suit an ambitious Assistant FM, Assistant Building Manager, or confident Building Manager seeking an environment that can genuinely turbo-charge their career development. The business is looking for an individual with enthusiasm, initiative, and professional curiosity; someone who enjoys taking ownership, builds credibility quickly with occupiers and stakeholders, and is confident managing upwards within a fast-paced commercial setting. Personality and approach are just as important as technical capability, with the client keen to attract someone who is proactive, commercially aware, and genuinely motivated to build a long-term career within premium property management. Key responsibilities: • Support the day-to-day operational management of a large multi-let commercial office building, • Oversee soft services including cleaning, security, reception, service desk, and associated contractor performance, • Build and maintain strong occupier relationships, ensuring a consistently high level of customer service delivery, • Chair contractor meetings and support service partner performance reviews against agreed SLAs and KPIs, • Conduct regular building inspections, identifying operational improvements and ensuring remedial actions are completed, • Assist with the management of health & safety compliance, audits, fire drills, and statutory processes, • Support sustainability and ESG-focused initiatives across the asset, • Coordinate small works projects and monitor contractor delivery on site, • Assist with service charge budget monitoring, purchase orders, and financial administration, • Support occupier communications and property-wide engagement initiatives, • Deputise for the Operations Manager when required and contribute to the wider operational strategy of the building, • Maintain accurate operational records and support CAFM and reporting processes where applicable The successful Assistant Operations Manager is likely to come from a property management, facilities management, or building management background within a commercial environment and will already possess strong customer-facing and contractor management experience. This role will suit either an established Assistant FM/Assistant Building Manager seeking a career-defining next step, or a confident Building Manager looking to join a larger institutional environment with greater long-term progression potential. Our client is particularly interested in individuals who demonstrate initiative, professionalism, and genuine enthusiasm for the industry. Strong interpersonal skills, commercial awareness, and the confidence to build relationships with senior stakeholders will be essential. IOSH qualification or similar health & safety exposure would be advantageous, alongside a proactive mindset and a genuine desire to develop within a leading property platform. If you are interested in this position, please apply with your CV today as this role may interview & appoint before the closing date of this advert.

A leading bank based in London City is looking for a temporary Office Services Coordinator to support the wider banking team with expense support, travel, and office facilities. This is an excellent opportunity for early-career professionals to gain exposure in a global financial environment and develop valuable skills. The role will be an ongoing temp role for at least 6-12 months but could be extended. This is a hybrid position, 3 days in the office and two from home. Key Responsibilities: • Coordinate international travel and expenses for traders and banking executives, • Facilities management, coordinating with maintenance teams and external contractors, • Organise meetings and events, ensuring seamless logistics, • Provide general administrative and office support, including emergency reception cover About You: • Highly organised, proactive, and adaptable, • Previous experience as a Team Assistant or Secretary beneficial, ideally in a banking or financial environment, • Open to recent graduates and early-career professionals who are eager to gain experience in a global financial environment., • Comfortable with Microsoft Office and eager to learn, • Strong interpersonal skills and ability to work independently and in a small team, • Experience dealing with facilities, managing contractors and invoicing, • Fluent in German and English (written and spoken) is useful To apply, please send your CV in English and in Word format to Tom. languagematters is acting as an employment business in relation to this vacancy.

Executive Assistant City of London 9-12 Month Maternity Cover £40,000 4 Days Office, 1 Day WFH We are recruiting on behalf of a well-regarded membership body at the heart of the UK financial services sector. The organisation represents a substantial membership of international financial institutions and engages regularly with government, HM Treasury and regulatory bodies including the PRA and FCA. We would love to hear from candidates with a background in membership organisation, trade body, professional association or banking and financial services. The role PA support to the Chief Executive • Managing the CEO's diary and arranging internal and external meetings, • Ensuring adequate preparation time for all key meetings and providing relevant materials, • Drafting correspondence, handling RSVPs and keeping the CEO informed of membership changes, • Creating lists and reports from the CRM as required Board, Committees and Working Groups • Coordinating meeting logistics for the Board, Tax Policy Working Group and CEO Breakfasts, • Formatting and circulating papers and presentations ahead of meetings, • Taking accurate minutes and maintaining clear action trackers, • Managing attendance records and responding to meeting queries Events • Coordinating CEO roundtables and the AGM, • Drafting invitations, managing mailings and maintaining event records on the CRM, • Sourcing and liaising with venues, • Attending and supporting at the Summer Reception, Annual Banquet, Mansion House Lunch and conferences Membership and Office Administration • Acting as a warm and professional first point of contact for members and visitors, • Responding to member queries and assisting with website access and registration, • Managing the membership database including annual updates and ongoing changes, • Handling general office administration including supplies and incoming calls About you • Proven EA experience supporting at CEO or Director level, ideally within a membership organisation, trade body or financial services environment, • An accurate and confident minute-taker with experience producing clear written records and action trackers — this will be assessed at interview, • Strong Microsoft Office skills including Word, Excel and PowerPoint, • Experienced with CRM systems and comfortable with data handling and database management, • Highly organised with strong attention to detail and the ability to manage competing deadlines, • Discreet and professional when handling sensitive information, • Personable, proactive and able to work effectively as part of a small, close-knit team

Site Operations Director South West London - Major London workplace campus Circa £80,000 + Benefits Boden Group are supporting a confidential client with the appointment of a Site Operations Director for a major new workplace campus in South West London. This is a high-profile, site-based leadership role, responsible for mobilising, stabilising and leading the day-to-day operation of a complex, multi-building corporate office environment. The site will support around 3,000 people and will require a senior FM leader who can bring structure, pace, visibility and confidence from day one. The role will take ownership of integrated facilities management across hard services, soft services, workplace experience, compliance, commercial performance, service partners, managing agent interfaces and senior stakeholder relationships. This is not a business-as-usual FM role. It is a chance to lead a flagship new site through mobilisation and into long-term operational excellence. Key responsibilities • Lead the mobilisation and stabilisation of a major new workplace campus., • Take full operational ownership across multiple buildings and user groups., • Act as the senior site escalation point for service delivery, stakeholders, tenants and managing agents., • Lead IFM delivery across hard services, soft services, workplace experience, security, cleaning, catering, reception, logistics and technical services., • Manage site budgets, P&L, reporting, service charge coordination, cross-charging and savings opportunities., • Ensure strong compliance across technical, statutory, SHE, risk and supplier management., • Build and lead a visible, accountable and service-led site team., • Drive service consistency, customer experience and continuous improvement. The person • We are looking for a senior FM leader with experience across corporate occupier, managing agent, client-side, IFM or large campus environments., • You will need to be commercially strong, operationally credible and confident managing senior stakeholders in a complex workplace setting., • Experience in mobilisation, transformation, multi-tenanted offices or flagship corporate sites would be highly advantageous. For a discreet conversation, contact Boden Group.

Owen Reed is looking for a Workplace Assistant for a top law firm in London. Hybrid/Working Arrangement: Office-based role. About the Role We are seeking a proactive and highly organised Workplace Assistant to join a leading law firm in London. This is a hands-on role providing direct day-to-day support to Fee Earners, Personal Assistants and Business Support teams. The Workplace Assistant will play a key role in ensuring the smooth running of departmental operations, delivering efficient administrative, document management and workplace support services. The successful Workplace Assistant will be based within the department, acting as the first point of contact for operational support requests and ensuring colleagues have everything they need to work effectively. Key Responsibilities Departmental Support As a Workplace Assistant, you will provide immediate on-floor support across a range of administrative and operational tasks, including: • Printing, scanning and photocopying documents, • Creating data rooms and electronic bundles, • Preparing documents using ShareFile and other digital platforms, • Assisting colleagues with reprographics equipment and document production requirements, • Supporting departmental workflow requests and ensuring tasks are completed accurately and efficiently Stationery and Equipment Management The Workplace Assistant will: • Monitor and replenish stationery supplies across departmental and shared storage areas, • Maintain printer supplies including paper, toner and staples, • Assist colleagues in locating specialist stationery items, • Report equipment faults and escalate recurring issues affecting service delivery Post, Courier and Mail Services Responsibilities will include: • Managing incoming and outgoing post in accordance with firm procedures, • Arranging UK and international courier services, including same-day and urgent deliveries, • Preparing packages and ensuring correct documentation and labelling, • Tracking deliveries and maintaining workflow updates, • Distributing incoming courier items to the appropriate recipients File and Matter Administration The Workplace Assistant will support legal teams by: • Preparing and maintaining physical and electronic files, • Assisting with document engrossing, will sewing and file organisation where required, • Creating, updating and closing matter files, • Preparing files for transfer to records management, • Supporting fee earners with matter administration and file maintenance Workspace and Workplace Support You will help maintain a professional and efficient working environment by: • Keeping print hubs, filing areas and shared workspaces organised and fully stocked, • Supporting meeting room preparation and office housekeeping activities, • Assisting with light workplace moves and workspace resets, • Maintaining high presentation standards throughout the office Wider Workplace Services Support The Workplace Assistant may also provide support across: • Reception and visitor management, • Telephone handling and service desk activities, • Mailroom operations and package handling, • Records management services, • Facilities-related administration, maintenance reporting and contractor support, • Ad-hoc projects, firm events and operational requirements Skills and Experience Essential • Previous experience in workplace services, office support, facilities or administration, • Excellent customer service and communication skills, • Strong organisational and multitasking abilities, • Experience with printing, scanning and document management processes, • High level of accuracy and attention to detail, • Ability to work effectively in a fast-paced professional environment Desirable • Experience within a law firm or professional services environment, • Familiarity with ShareFile, data rooms and PDF management tools, • Knowledge of file closing and archiving processes, • Awareness of Health & Safety and DSE requirements Personal Attributes The ideal Workplace Assistant will demonstrate: • A proactive and solutions-focused approach, • Reliability and a strong work ethic, • Excellent attention to detail, • A professional and service-oriented mindset, • Strong organisational skills and the ability to prioritise effectively, • A collaborative approach to supporting colleagues across the business

My client, a leading law firm based in the City are seeking a Facilities Assistant to join their team on a permanent basis. The ideal candidate MUST have at least 12 months experience in a similar role, ideally within a legal or professional services environment . This role is to provide comprehensive general facilities, reprographics and scanning support service to the fee earners, secretaries and other support staff within the firm with duties including • – Scanning incoming post for employees into sys • temProviding a reliable reprographics service including hands on operation of equipment for copying, finishing and scanning legal docume, • ntsScanning documents into Document Management System and to Outl, • ookDiscussing job requirements with staff members and ensuring work is completed to a high stand, • ardAdministrative tasks such as filing and locating documents, proof reading documents before send, • ingAssisting Facilities with processing and franking outgoing p, • ostManaging consumab, • lesHelping with office moves and relocations and moving boxes/files between departme, • ntsWorking closely with the Facilities, Records and Reception te, • amsAssisting Facilities with the setting up of meeting ro, • omsResponding to emails, tickets, and telephone calls to the departm ent PERSON SPECIFICAT • ION 5 GCSE’s or equivalent at grade C or above, including English and • MathsMinimum of 12 months experience within a law, • firmSome experience in assembling legal docu, • mentsA high attention to detail to process and file documentation to a consistently high sta, • ndardProficient in Microsoft Office 365 – Outlook, Word, Excel, Power, • PointKnowledge of Adobe Acrobat/PDF, • DocsAble to liaise with internal and external clients at all l, • evelsGood telephone m, • annerExcellent communication skills including written, verbal and face-to -face Please apply today for immediate consider ation!

Who are we? Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of over 23,000 employees spanning over 100 countries. We're moving from strength to strength, expanding our global reach and growing both organically and through strategic, high-quality mergers and acquisitions. By bringing together diverse expertise and perspectives, we're enhancing our unique culture and values, whilst continuing to expand our capability to innovate, and deliver exceptional solutions for our clients. About the role As a Team PA, you’ll provide comprehensive support to the team by managing travel arrangements, organising events, and coordinating meetings. You’ll be responsible for handling documentation, processing invoices, and ensuring smooth day-to-day operations. Your role will also involve managing filing systems, collaborating with other departments, and ensuring all administrative tasks are completed efficiently and with attention to detail. This role is perfect for someone who thrives in an administrative environment, is highly organised, and enjoys working as part of a team. Strong communication skills, discretion, and proficiency in Microsoft Office are key to success in this role. What you’ll do… • Organise local and international travel arrangements, including visas, insurance arrangements and the preparation of travel itineraries, • Organise team events and corporate hospitality ensuring all events are delivered effectively., • Liaises with other support areas as required e.g. Service Desk, Facilities/post room/AV support., • Liaises with reception & client services to ensure meeting rooms and refreshments are booked for all external/internal meetings., • Produces a wide variety of documentation using appropriate software packages, including reports, itineraries, presentations, letters and spreadsheets. Reviews final documentation for completeness, accuracy, quality, corporate style and format., • Processes invoices and checks and reconciles expenses for their team/nominated individuals., • Liaise and work collaboratively with the other administration resource in the Division as required, to ensure support is available during holidays or periods of absence. On a contingency basis, may provide administration support for other teams within the Division., • Always exercise a high degree of discretion and confidentially, especially when dealing with privileged information and sensitive issues., • Determine priorities and activities to achieve business and personal goals., • Manage assigned projects and contribute to other projects as required., • Provides relevant information to senior management., • Ensure up to date records are always maintained on the Company systems for the department, • Manage and utilise Document management systems (whether paper based or electronic) on behalf of the whole department including but not limited to printing, copying, scanning, assembling and uploading., • Manage and utilise Archiving, Filing and other systems on behalf of the whole department (either paper based or electronic, as appropriate), • Keeps informed of all regulatory and legal changes which impacts on the job role, • Responds appropriately to urgent issues as they arise, • Respond to the divisions requirements as appropriate, • Responds to the clients (both internal and external) requirements as appropriate The kind of skills we’ll need from you… • Working in an office environment in an administrative capacity and a desire to work in insurance., • Understanding of processes and procedures, • Attention to detail with ability to produce accurate documentation and to file documents appropriately, • Ability to work effectively within a team, • Prioritisation and organisational skills, • Self-motivated, • Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint, • Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders What do we offer in return? A career that you define. Our business succeeds by allowing our people to make a mark in the areas they care about most: personal development, volunteering, and fundraising for charity, or creating new insurance products that address society’s greatest challenges. And we know that separate home and work lives don't really exist. If you're happy and healthy at home, you're more likely to be happy and fulfilled at work – and vice versa. That's why we do our best to support our people in every aspect of their lives. Diversity and Inclusion At Howden we value diversity - there is no one Howden ‘personality type’. Instead, we’re looking for individuals who share the same values as us: • Our successes have all come from someone brave enough to try something new, • We support each other, in the small everyday moments and the bigger challenges, • We are determined to make a positive difference, at work and beyond We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect – regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status, or family circumstances. Reasonable adjustments We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working. If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require. *Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more. Our sustainability promise We’re on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here.

Office & Facilities Manager (Workplace Experience) ESG Investor Network West End Salary up to c.50K depending on prior experience Full-time, office-based 2-WEM/MKLW About the Client: An investor-led network focused on ESG considerations across global supply chains and sustainability-related industries. It collaborates with institutional stakeholders to support improved corporate practices relating to environmental impact, resource management, labour standards, and long-term business resilience. *The client is open to considering candidates with fewer years of experience who demonstrate the right skills and approach OR a more experienced candidate with direct experience who can hit the ground running at the top end of the salary bracket. Both types of candidates are encouraged to apply.* About the Office & Facilities Manager Role: Our client is seeking an experienced and proactive Office & Facilities Manager to oversee the daily operations of their Central London office and foster an exceptional workplace experience for employees, clients, and visitors alike. Serving as the face of the office, this role blends workplace operations, facilities management, and front-of-house leadership to ensure the environment runs seamlessly, efficiently, and to the highest professional standards. • Oversee the day-to-day running of the office, ensuring a smooth, organised, and professional workplace environment, including office supplies, meeting coordination, catering, onboarding, and workplace logistics, • Manage facilities operations by coordinating maintenance, repairs, contractors, supplier relationships, and health & safety compliance, while maintaining high workplace standards across all office spaces, • Act as the face of the office, delivering a welcoming and professional front-of-house experience for employees, clients, candidates, and visitors, while managing reception duties and visitor access, • Support employee engagement and company culture through the coordination of internal events, team activities, and initiatives that enhance the overall workplace experience, • Provide administrative and operational support to leadership and wider business teams, including travel arrangements, diary coordination, budgeting, invoicing, and playing a key role in workplace projects, including the planning and coordination of the upcoming office move Skills & Experience Required: • Previous experience in workplace, office management or facilities roles, • Strong organisational skills with the ability to manage multiple priorities effectively, • Excellent communication and interpersonal skills, • Experience managing suppliers, contractors and building relationships with external vendors, • Good knowledge of Microsoft Office and workplace systems, • Ability to work independently, use initiative and problem-solve effectively Additional Information: • Fully office-based role in the West End, • Permanent role, ideally starting in June / early July, • Standard hours are 9am – 5:30pm, • Salary is competitive and based on experience, as well as competitive benefits and a discretionary bonus eligible after probation, • This is a hands-on, varied position ideal for someone who thrives in a fast-paced setting, builds strong working relationships, and takes pride in delivering a first-class office experience. If you are seeking an Office & Facilities Manager role and have the relevant skills and experience, please apply today!

Facilities Helpdesk Operator International Law Firm is seeking a Facilities Helpdesk Operator to join their growing London office to provide high quality customer service as the central point of contact for all building related issues. • Monday to Friday (10am – 6pm), • Competitive Salary, • Generous employee benefits As well as managing the inbox, the operator is responsible for maintaining the CAFM system and its supporting elements. The role is an important interface with both internal teams like Office Services and Reception, and external service providers across key areas. They will be a good communicator at all levels, used to working within a corporate environment and familiar with all aspects of Facilities Management. Facilities Helpdesk Operator duties will include: • Manage, control and monitor efficiently the day-to-day operation of the Helpdesk function., • Effective management of all preventative maintenance (PPM) scheduling and reactive service calls, • Update the internal client requesting facilities assistance on the status of their call, advising of any problems or issues with their request., • Ensure all certification and supporting paperwork supplied is saved within the CAFM system and managed effectively within Helpdesk., • Produce a variety of reports regularly, collation of statistics and any other adhoc reporting / analysis requested., • Manage Helpdesk administration and facilitate training requirements., • Capture Events and associated requirements for efficient and smooth delivery of service., • Management, uploading and amendment of asset information held in CAFM system and helpdesk operation., • Supporting the Helpdesk Supervisor in the effective management of the CAFM and Helpdesk function. Facilities Helpdesk Operator desired experience: • Minimum A-level standard qualification, • Knowledge of Facilities Systems, ideally (CAFM knowledge, MRI concept Evolution or MRI Go), • Working experience in a Facilities Management environment., • Intermediate to advance IT literacy in Microsoft Office including MS Word, Excel and Outlook., • A strong sense of clients’ (internal and external) needs and the ability to tailor approach to suit a wide range of supply and demand issues., • You will have strong interpersonal skills and will actively seek to introduce yourself and improve lines of communication within the departments you work with.

Administrative Assistant | US Law Firm | Growth Role! Working hours: Monday-Friday, 09:00-17:30 Hybrid working: Office-based role Location: City of London Salary: £35k-£40k Are you a highly organised and proactive individual looking to join a leading US law firm? This is an exciting opportunity to join a prestigious firm as an Administrative Assistant, with structured training and development and an opportunity to grow your legal career! This role offers excellent exposure across administrative, secretarial and client-facing functions, making it the perfect foundation for a long-term career in the legal sector. In this role, you’ll play a key part in supporting lawyers and firm staff, ensuring the smooth running of busy teams. Your ability to stay organised, manage competing priorities, and deliver high-quality work will be essential. Key responsibilities include: • Assisting with overflow PA work - managing diaries, scheduling meetings, and coordinating travel, preparing documents, • Supporting reception and client services, including event coordination, • Maintaining accurate filing systems and records, • Assisting with billing, expenses, and time entry, • Assisting senior staff with general administration, • Communicating effectively with clients and stakeholders What we’re looking for: • Minimum 6 months of administration experience in a legal or professional services environment, • Positive attitude with a proactive mindset, • Strong organisational skills, • Excellent communication and teamwork skills, • A willingness to learn and develop within a legal environment, • Strong IT skills, including Microsoft Office Why join this firm? You’ll be joining a globally recognised law firm known for its collaborative culture and commitment to developing early-career talent. With structured training, hands-on experience, and clear progression opportunities, this role provides an excellent stepping stone for a long-term legal career. If you’re looking to build your career in a professional, fast-paced environment, we’d love to hear from you. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

Element has an opportunity for a new Office Manager to join our team within our newly renovated Head Office in central London. This role will play a pivotal role in ensuring the smooth running of our Exec office - combining general office administrative support and being responsible for the office environment and colleague experience. Our ideal candidate will be experienced, proactive, highly organised, and passionate about delivering exceptional service. This role will be based full time within our new London Head Office. Main responsibilities Administrative • Act as main point of contact for reception, visitors, deliveries, and couriers, • Manage post, couriers, purchase orders, and company credit card expenses, • Monitor and replenish office supplies (stationery, kitchen, refreshments), • Organise social and company events, • Support C-Suite lunches, expenses, travel, and general administration, • Provide cover for Executive Assistants as required, • Ensure office cleanliness across meeting rooms, kitchen and common areas is maintained Health & Safety • Ensure compliance with H&S policies and required training (e.g. fire wardens, first aiders), • Manage risk assessments (fire, DSE, lighting, PAT testing, water), • Maintain first aid supplies and defibrillator checks, • Deliver H&S inductions for new starters Maintenance, Repairs & Suppliers • Respond promptly to office issues and coordinate repairs, • Ensure supplier relationships, contracts and renewals are managed, • Oversee cleaning services and ensure appropriate coverage Security • Manage access control systems, including passes, fobs, and guest registration, • Maintain records for lockers, bike storage, and office distribution lists Meeting Room Management • Coordinate booking, setup, and logistics for on/offsite meetings, • Manage room calendars and catering requirements, • Oversee large space reconfigurations and VC setup with IT Building Management • Liaise with landlord and building management on issues and maintenance, • Attend tenant meetings and coordinate with facilities teams Skills / Qualifications Key attributes for success: • High levels of professional integrity with proven ability to manage confidential information, • Excellent communication and strong interpersonal skills, • Effective relationship building across all levels, • Strong attention to detail, • Fantastic organisation and coordination skills Experience: • Strong experience and working knowledge of H&S, compliance, and building systems, • Experience of facility management of an office or building, • Proven ability of Microsoft Office (Advanced Outlook and Excel essential), • Experience working to tight deadlines and with conflicting demands, • Experience being solely responsible for running an office

AJ Chambers are looking for a highly organised, adaptable Team Administrator to join a highly reputable Accountancy Firm. Supporting Partners and Senior Management managing day-to-day office operations and onboarding clients, you will be involved in a wide range of responsibilities across the business (including statutory filings, assisting with invoicing, covering reception etc.) You will be part of a team where everyone is expected to take ownership, keeps things moving, and supports each other. You will need to be someone who takes pride in getting things done, maintains a professional attitude, and can stay calm and focused under pressure—even when the work is repetitive or fast-moving. Main duties will include: • Coordinating client onboarding and compliance checks including AML documentation, identity verification, and risk assessments, • Maintaining accurate filing systems and keeping statutory records up to date, • Ensuring high standards are met across all admin-related processes, • Supporting the onboarding of new employees and ensuring smooth internal workflows, • Liaising between departments, partners, and clients with professionalism, • Formatting documents and communications for both internal and external use, • Managing post, supplies, and the overall office environment, • Supporting events, social activities, and wider team initiatives Ideal candidate: • Strong attention to detail — especially when handling documents or data, • Able to follow compliance processes carefully and work with pace and accuracy, • Previous use of AI Tools, • Highly organised, able to juggle multiple priorities, • A positive, professional attitude and willingness to get stuck in, • Confidence with Microsoft Office (Excel, Outlook, Word in particular), • Excellent verbal and written communication skills The role will offer a competitive salary & bonus scheme along with benefits and 1 day WFH. For further information please contact Ella or Jess at AJ Chambers

✨ Join one of London’s most exciting property firms as their superstar Office Manager ✨ Ready to take your career to the next level? A prestigious, high-end company is on the hunt for a super-organised, proactive, and dynamic Office Manager to join their buzzing, fast-paced HQ in London. This is not your average role. This is a multi-faceted, high-impact position where you'll be the go-to person across the business – helping to drive culture, coordination, and excellence. If you’re someone who thrives in a busy environment, loves to be at the heart of the action, and enjoys bringing people and processes together – keep reading. 🌀 No two days will ever be the same. You’ll be: • Leading & mentoring the reception team to ensure a first-class front-of-house experience, • Supporting Facilities & Building Management – keeping everything running like clockwork, • Managing all things Health & Safety – compliance has never looked so slick, • Partnering with HR on onboarding and employee experience, • Offering PA-level support to Directors – from diary wizardry to top-tier admin, • Jumping into project support, office management, and event coordination, • Handling daily ad-hoc magic to keep the office vibe high and the team running smoothly 🎯 This is a brilliant step-up role for someone with 2+ years of experience in office coordination, reception, or admin – who’s ready to elevate their career and take ownership in a truly exciting business - supervisory experience essential! 🎉 And the perks? Think: • Incredible career development opportunities, • Amazing benefits, • A genuinely fun, social team that loves to celebrate wins and work hard together, • A buzzing 5-days-in-office culture in a beautiful London location 📩 Ready to bring your energy and organisation to the next level? Apply now for immediate consideration – this is one you don’t want to miss!

Qualifications: • Preferably 2-3 years Shipboard experience in a similar position and in an International 5 star and luxurious establishment., • Excellent fluent English (verbal and written). This includes the ability to give and receive instructions in verbal and written forms and to effectively and efficiently engage with guests and crew members. Conversational in an additional language (German, French, Spanish, Mandarin)., • Good working knowledge of Microsoft applications, Fidelio and hotel operating systems., • Proactive approach to problem solving., • Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts., • Strong interpersonal skills and ability to lead, motivate and develop a culturally diverse work force. Duties and Responsibilities: • Provides guests with the highest quality guest services, demonstrating genuine concern for guests wellbeing at all times--Personalized Customer Services., • Ensures that all guest requests, enquiries and complaints are responded to immediately and are followed up on efficiently and to the guests satisfaction., • Maintains a high level of communication and feedback with the Hotel Director as well as other departments around the ship., • Coordinates, organizes and supervises the front office operation., • Displays a full and comprehensive knowledge of the ships facilities, ports of call and services., • Organizes and leads training sessions for all reception team members to continuously develop their knowledge, techniques, skills, guest focus and sense of service.

Reception & Operations Assistant One of our clients, who are renowned as being one of the most dynamic in the business within their field have created a new position within their London office for a Reception & Operations Assistant to join them on a permanent basis, providing unrivalled client service from their brand-new office space in the heart of the City • Salary to £40,000, • Office based, 9:00 – 17:30, • Fantastic benefits inc. life insurance, onsite GP and gym subsidy Reception & Operations Assistant Key Responsibilities: • Meet and greet all clients at their reception area., • Manage and maintain schedules for all conference rooms, internal meeting rooms and visitor offices., • Regularly checks stock of stationery cupboards, reprographics area, staff kitchen and conference rooms., • Understand the AV and IT equipment to help employees and clients to join calls or display presentations., • Assist the Operations Manager with internal office moves and setting up for new joiners., • Assist the paralegal and Legal PA teams with ad-hoc administration requirements. Reception & Operations Assistant Key Skills & Requirements: • 2 years+ reception / front of house experience from a law firm., • Strong working knowledge of MS Office (Word, Outlook and Excel) and switchboard systems., • Enjoy working in a busy and fast paced environment.

A luxury skincare brand is on the hunt for a dedicated Office and HR Admin Assistant to be based in London. The Role This is an exciting opportunity for an experienced HR and Office Assistant to take ownership of two vital functions: human resources administration and office management. You will be the person who makes things run seamlessly, supporting the full employee lifecycle while ensuring the office environment is professional, welcoming and always at its best. Key responsibilities include: • Supporting payroll administration and all core HR processes, • Managing new starters, leavers and employment changes, including offer letters, contracts and references, • Maintaining and updating HR systems with accuracy and consistency, • Producing HR reports covering absence, turnover and engagement, • Acting as front of house, delivering a professional and welcoming reception experience, • Managing meeting rooms, visitor experience, suppliers and external vendors, • Overseeing office operations, equipment, maintenance and Health and Safety compliance, • Coordinating onboarding logistics including desk setup, equipment and welcome packs, • Organising office events and supporting the wider team with day-to-day operational needs Sound like you? You bring at least three years of HR administrative experience and a natural ability to create order, efficiency and a positive environment around you. Detail matters to you. Confidentiality is second nature. You are someone who spots what needs improving before being asked, and you take genuine pride in delivering a seamless experience for the people you support. Strong Microsoft Excel and PowerPoint skills, excellent communication, and the ability to juggle multiple priorities with calm and confidence are all essential. Experience in office coordination or facilities management is a bonus.

About the Company East End Homes is a community-led and locally based housing association in the London Borough of Tower Hamlets. Our mission is to provide services that meet the needs and aspirations of local residents. We own and manage over 3,900 homes across five estates - Glamis, Holland, Island Gardens, Mile End, and St George's. We operate from offices in the heart of each of our communities and run four community centres. As a not-for-profit housing association, we reinvest our profits back into improving homes and services for residents. About the Role Our Customer Service Officers are the first point of contact for our customers, and provide excellent customer care to both our external and internal customers. They are our administrative experts, who can help resolve issues at the first point of contact, helping to ensure our services run smoothly. They work efficiently and effectively to help our teams deliver on time and on budget. The postholder will promote and embed EastendHomes’ values: • We Care – by supporting victims, vulnerable people, and communities affected by ASB and safeguarding risks., • We Are Trusted– by acting with professionalism, integrity, and a commitment to fairness., • We Are Improving– by using data, feedback, and learning to strengthen services., • We Are Listening– by being responsive to residents’ concerns and tailoring support to individual needs. Responsibilities Operational support • To provide a customer focussed, proactive, comprehensive and high-quality service to customers. This will include front office reception, responding to telephone, face to face, email, and any other correspondence enquiries made by the Association’s residents., • Providing first-line response to a wide range of housing-related queries, including repairs, tenancy issues, anti social behaviour, rent payments, parking permits etc., • Providing administration services to internal teams as required including, but not limited to, Asset Management, Housing., • Raise repairs requests, deal with ongoing repairs and follow on works, liaising with suppliers and internal and external customers., • Collect phone-based satisfaction survey response through proactive calling based on the requirements of the teams., • Work collaboratively across the Association, co-ordinating and cross working to achieve efficiency and supporting other departments as appropriate., • To deliver services that meet key performance targets/indicators, operational service plan objectives, legislation, and regulatory requirements that reflect best practice and always deliver excellent customer service., • Ensure the effective management of the allocated caseload of work, raising concerns and blockages with line manager as appropriate., • Engage with tenants and support resident involvement activities including surveys and consultations., • To monitor and action incoming correspondence via email, post, telephone and internal systems and respond or escalate appropriately in a timely manner, • Maintain relevant service-related databases (e.g MRI, Payment Systems), spreadsheets and contractor portal to ensure information is accurate and up to date and can be used, where necessary by management including to satisfy disclosure documents and SARS requests, • Ordering and distributing fobs as required Person Specification • All criteria below are essential unless marked as desirable. Required Skills • Experience of providing a high quality customer service., • Experience working within a customer service environment., • Experience of working within a Team to deliver first point resolution., • Experience of working in a Housing environment desirable., • Excellent communication and interpersonal skills– able to engage confidently with residents, colleagues, and partners., • Strong problem-solving skills and ability to manage competing priorities., • IT literate with ability to maintain accurate records and use housing and telephony systems., • Collaborative mindset with the ability to work effectively as part of a team. Benefits • 33 days holiday plus Bank Holidays., • Pension – Employer Contribution., • £200 – Gym Membership contribution., • Medical Cash Plan. Equal Opportunity Statement Equality, Diversity and Inclusion is fundamental to our core beliefs and values, and we have a due regard for the need to eliminate unlawful discrimination, promote equality of opportunity, and provide for good relations between people of diverse groups, in particular the characteristics protected by the Equality Act (2010). We are committed to achieving greater diversity at East End Homes and welcome applications from candidates of all backgrounds, identities, and characteristics.

Receptionist Central London - Creative Agency Start date: Monday 15th June Shift pattern: 5 days on‑site, 8:30–5:00 or 8:00–4:30 4 weeks, could extend The Role A leading central London creative agency is looking for an immediately available Temp Receptionist to join their front‑of‑house team for an initial four‑week assignment, with the possibility of extension. This is a busy, client‑facing role where you’ll be the first point of contact for staff, visitors and clients, ensuring a seamless and professional FOH experience. The ideal candidate will be super proactive, confident working across multiple reception or service desks, and comfortable stepping into a fast‑paced, creative environment. Key Responsibilities • Managing the reception desk and greeting all visitors with warmth and professionalism, • Liaising closely with the facilities team to ensure smooth daily operations, • Overseeing meeting room bookings, • Supporting internal events, including catering, guest lists/issuing passes, and general event coordination, • Managing inboxes, calls, deliveries and general FOH administration, • Ensuring all communal areas remain tidy, organised and client‑ready at all times What They’re Looking For • Previous experience working across multiple reception or service desks, • Experience using Condeco/Engage booking systems (essential), • Bubbly personality and a consistently positive attitude - someone who naturally creates a warm, welcoming FOH experience and uplifts the team., • Strong organisational skills and excellent attention to detail, • Confident communication skills, both written and verbal, • Proficiency in Outlook and general Microsoft Office, • A proactive, solutions‑focused attitude and the ability to stay calm under pressure, • Experience within the creative industry is desirable but not essential Ideal Candidate Profile Someone who is polished, friendly and adaptable, with the confidence to manage a busy front desk independently. You’ll thrive in a creative environment, enjoy interacting with people, and take pride in delivering a high‑quality FOH experience. Immediate availability is essential. We are committed to creating an inclusive recruitment process and welcome applications from all backgrounds. We do not discriminate on the basis of age, disability, gender identity or expression, marital status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

Site Operations Director South West London - Major London workplace campus Circa £80,000 + Benefits Boden Group are supporting a confidential client with the appointment of a Site Operations Director for a major new workplace campus in South West London. This is a high-profile, site-based leadership role, responsible for mobilising, stabilising and leading the day-to-day operation of a complex, multi-building corporate office environment. The site will support around 3,000 people and will require a senior FM leader who can bring structure, pace, visibility and confidence from day one. The role will take ownership of integrated facilities management across hard services, soft services, workplace experience, compliance, commercial performance, service partners, managing agent interfaces and senior stakeholder relationships. This is not a business-as-usual FM role. It is a chance to lead a flagship new site through mobilisation and into long-term operational excellence. Key responsibilities • Lead the mobilisation and stabilisation of a major new workplace campus., • Take full operational ownership across multiple buildings and user groups., • Act as the senior site escalation point for service delivery, stakeholders, tenants and managing agents., • Lead IFM delivery across hard services, soft services, workplace experience, security, cleaning, catering, reception, logistics and technical services., • Manage site budgets, P&L, reporting, service charge coordination, cross-charging and savings opportunities., • Ensure strong compliance across technical, statutory, SHE, risk and supplier management., • Build and lead a visible, accountable and service-led site team., • Drive service consistency, customer experience and continuous improvement. The person • We are looking for a senior FM leader with experience across corporate occupier, managing agent, client-side, IFM or large campus environments., • You will need to be commercially strong, operationally credible and confident managing senior stakeholders in a complex workplace setting., • Experience in mobilisation, transformation, multi-tenanted offices or flagship corporate sites would be highly advantageous. For a discreet conversation, contact Boden Group.

A highly regarded medium sized law firm is seeking an experienced Legal PA to provide high-level administrative, legal and business support across a friendly Corporate department. This role is permanent, full-time, with hybrid working available for 2 days. You will supporting Senior Associates and Partners in a supportive team. Key Responsibilities PA & Secretarial Support • Deliver proactive PA and secretarial support to allocated stakeholders, ensuring all legal administration tasks are completed accurately and efficiently., • Manage legal administrative processes including file opening, billing support and file closing procedures., • Format legal documentation in line with firm branding and document standards., • Provide guidance and mentoring support to junior secretarial staff where required., • Assist with monitoring workflow quality and supporting performance improvements across the team., • Deliver a consistently high level of client service and act as a professional point of contact for external parties., • Liaise effectively with internal stakeholders to ensure requests and priorities are managed appropriately., • Prioritise workloads across multiple requests while communicating progress clearly to stakeholders., • Identify issues proactively and support effective problem resolution. Executive Assistant Duties • Manage diaries, Outlook calendars and scheduling for senior team members., • Coordinate internal and external meetings, including room bookings, refreshments and IT requirements., • Support the setup and coordination of larger meetings and departmental events., • Arrange UK and international travel, including itineraries and logistics., • Take and distribute meeting minutes when required., • Manage calls, voicemail, inboxes and out-of-office communications on behalf of stakeholders., • Coordinate conference calls and virtual meetings., • Distribute documentation electronically and in hard copy as required. Filing & Administrative Management • Maintain electronic and hard-copy filing systems in accordance with firm procedures., • Support and guide junior secretarial staff in maintaining accurate filing standards., • Coordinate large printing and copying requests with Office Services teams and oversee delivery timelines., • Provide reception and wider departmental PA cover during periods of absence or peak workload where needed. Business Process & Operational Support • Ensure departmental compliance with internal processes and operational procedures., • Support the management and reduction of aged WIP and debt in collaboration with department leadership and finance teams., • Assist with invoice drafting and financial administration tasks., • Help improve departmental financial performance against agreed targets., • Support the team with IT queries and coordinate with internal and external technical support providers., • Communicate system changes, training updates and process improvements to relevant stakeholders., • Assist fee earners with preparation of court bundles, client bibles and other client-related documentation where capacity allows. Candidate Profile • Previous experience within a Legal PA, Executive Assistant or senior secretarial role in a law firm, ideally within a Corporate or Litigation group, • Strong organisational and prioritisation skills within a fast-paced environment., • Excellent communication and stakeholder management abilities., • Confident managing multiple deadlines and competing priorities., • Competent across Microsoft Office and legal systems/platforms. For more information, please apply directly or contact Jess at AJ Chambers.

Our client a super successful specialist real‑estate development management and project management firm that leads and delivers large, complex property developments across London and the UK are looking for a Corporate Receptionist to join their lovely team. This role goes beyond traditional reception duties, offering comprehensive administrative support across the business. Reception & Front of House • Manage visitor access, security passes and Bluepoint entries., • Welcome guests, handle incoming calls and update recorded messages when required., • Maintain internal contact lists, office supplies, kitchen consumables and equipment servicing., • Keep reception, kitchen and stationery areas tidy; manage magazine subscriptions., • Act as Fire Warden and Emergency First Aider., • Handle couriers, taxis, deliveries, post collection and outgoing mail. Meeting Room Management • Oversee meeting room bookings and prevent scheduling conflicts., • Prepare rooms with refreshments and required IT equipment., • Clear and reset rooms after meetings, ensuring cleanliness and readiness. Office Maintenance • Log and report building issues via Aspire; liaise with Trinco for non‑landlord repairs., • Coordinate with cleaning contractors and manage regular maintenance (windows, carpets, plants, fruit deliveries). Diary & Team Support • Arrange training sessions, site visits and quarterly project reviews., • Maintain and update the company contact directory and ensure data hygiene across systems., • Update intranet content and support internal communication of key updates., • Respond to general queries. Marketing & Brand • Maintain a calendar of key dates for social media planning., • Track basic engagement metrics., • Update templates and ensure materials remain accurate and on‑brand., • Monitor website content and coordinate updates. Events & Engagement • Support event planning, supplier research, quotes and cost‑effective bookings., • Coordinate event merchandise and manage RSVPs, attendance and dietary requirements., • Assist with booking logistics (rooms, travel, calendars).

Legal Receptionist A wonderful opportunity has arisen for a Legal Receptionist to join a leading US law firm based in the City, working in a team to act as the first point of contact for visitors in the London office and to effectively manage the day to day running of the front desk. • Competitive salary, • 9:30am to 5:30pm, • Tremendous employee benefits, • Cycle to work scheme + gymflex benefit, • Health & wellbeing packages, • London Bridge / City location Legal Receptionist Key Responsibilities: • Meet and greet clients and other visitors to the firm in a professional and welcoming manner, • Ensure meeting rooms are readily presentable for meetings throughout the day, • Coordinate meeting room reservations and proactively monitor room schedule to avoid conflicts, • Establish professional and clear communication with the PAs, Fee-Earners, Partners, and Clients, • Maintain constant communication between the main reception and client floor reception regarding room bookings and allocation of meeting rooms, • Arrange any catering requests and ensure that they are delivered to the rooms by the contract caterers in a timely manner, • Support additional administrative or operational duties as required to maintain smooth office operations Legal Receptionist Skills & Requirements: • 3 years+ receptionist / front-of-house experience within a law firm is essential, • Strong Microsoft Office skills (Outlook, Word and Excel) are advantageous, • A collaborative team-player attitude and enthusiastic approach to the role

Temporary Receptionist – Fashion Brand New Office Launch | Watford Junction £13.75 per hour | Immediate Start | 2+ Months We’re excited to be partnering with a well-known fashion brand as they open the doors to their brand-new office in Watford — and we’re looking for a can-do, proactive Temporary Receptionist to be the face of this new location. This is a fantastic opportunity to join a fast-paced, stylish environment and hit the ground running during an exciting period of growth. Key Details: • Start Date: 22nd June, • Initial Training: Full handover for 2 weeks in the London West End (must be able to travel to Bond Street), • Location (post-handover): Watford (near Watford Junction), • Duration: 2 months + (with potential to extend) 8.30am-5.30pm, • Pay Rate: £13.75 per hour What You’ll Be Doing As the first point of contact, you'll play a key role in ensuring the office runs smoothly: • Managing a high volume of visitors, signing guests in and out, • Providing professional front-of-house support, • Coordinating meeting rooms and bookings, • Assisting with facilities and office setup tasks, • Conducting new office tours for staff and visitors, • Handling post, deliveries, and couriers, • Supporting the wider team with ad hoc administrative duties What We’re Looking For • Previous reception or front-of-house experience, • Confident communicator with a friendly, can-do attitude, • Highly organised and able to thrive in a busy, fast-paced environment, • Someone who is proactive and adaptable, ready to hit the ground running, • Strong attention to detail and professional presentation