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Join a nurturing environment where every moment matters Job Title: School Office Administrator Location: Clifton Lodge School Salary: Salary dependent on experience and qualifications About the School Clifton Lodge, a small prep school based in Ealing, caring for children aged 3 to 11 years old. we use the word small on purpose - we see 'small' as our biggest advantage; our size allows us to provide an environment which makes our children feel safe, secure, comfortable and at home. We see that, together with our Christian ethos as being instrumental to laying great foundations for personal wellbeing, the ability to thrive, which in turn leads to achievement. About the role Clifton Lodge is looking for a School Office Administrator to ensure the smooth running of the school office and reception area. This role will be operating as member of the Administration Team within the school; providing support to the Head, Teachers and Visitors. What you will be doing Main duties and responsibilities • Answer telephone calls and take messages for staff when appropriate., • Assist staff in arranging appointments with parents., • Answer the main entrance phone and control access to the school., • Ensure visitors sign in according to safeguarding procedures, • Pass messages received to the appropriate member of staff., • Carry out administrative tasks using Microsoft Office and other school systems, • Care for sick or injured pupils and inform staff and parents as appropriate., • Call emergency services if required., • Administer medication according to school policies and individual health care plans., • Establish and maintain good relationships with pupils, parents, colleagues and professionals., • Assist with any reasonable administrative task requested by the Head. What you'll bring Essential Skills • Organised, computer literate (good knowledge of Microsoft Office)., • Excellent spoken and written English., • Ability to establish & maintain good professional relationships with all stakeholders i.e. pupils, parents, colleagues. • Team-player Essential Qualifications • GCSE's including English & Maths, A Levels Essential Experience • Reception & secretarial/administration. Desirable • Excellent social & presentation skills., • Flexible attitude & approach to work, supporting other areas of the school when required., • Ability to multi-task in busy school environment., • Self-motivate and reliable., • Demonstrates integrity How to Apply Complete this application before the closing date. Blenheim Schools is committed to safeguarding and promoting the welfare of children and young people. We expect all staff and volunteers to share this commitment. All appointments are subject to safer recruitment checks, including an enhanced DBS check. Our Safeguarding and Child Protection Policy is available on the school website. Details on Recruitment of Ex-Offenders is included within the Application Guidance. We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background. Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.

A DAY IN THE LIFE OF A RECEPTION MANAGER AT. Report directly to the Front Office Manager. Drive a guest-centric culture, ensuring every stage of the guest journey reflects genuine hospitality and exceeds service expectations.

Owen Reed is looking for a dynamic Reception Co-ordinator for a top law firm in London. This is an exciting opportunity for an experienced Reception Co-ordinator to join a market-leading Reception and Client Services team, delivering an exceptional front-of-house experience while supporting the smooth day-to-day operation of a prestigious law firm. The successful Reception Co-ordinator will combine outstanding client service with strong organisational and leadership skills to ensure every visitor receives a professional and memorable experience. Working Arrangement This is a permanent, full-time office-based position in London. About the Role As a Reception Co-ordinator, you will support the Reception and Client Services Manager while helping to oversee the daily operation of the reception function. The Reception Co-ordinator will ensure clients and visitors receive a warm, professional welcome, maintain exceptional standards across all client-facing areas and provide guidance to the reception team when required. The Reception Co-ordinator will play a key role in coordinating meeting rooms, supervising reception workflows, managing switchboard operations and ensuring the highest levels of client service are consistently delivered. This is an excellent opportunity for a Reception Co-ordinator who thrives in a fast-paced, client-focused environment and enjoys leading by example. Key Responsibilities • Support the Reception and Client Services Manager in delivering an outstanding front-of-house service., • Provide guidance and day-to-day leadership to the reception team during management absences., • Welcome clients and visitors with professionalism, warmth and exceptional customer service., • Oversee meeting room bookings, ensuring rooms are fully prepared for meetings, events and client visits., • Conduct regular quality checks across reception, meeting rooms and client-facing areas to maintain the highest presentation standards., • Coordinate reception team rotas, holiday cover, lunch schedules and workflow allocation., • Manage meeting room requirements for firm-wide events, training sessions and Annual General Meetings., • Liaise with internal Business Services teams to coordinate event logistics and client hospitality requirements., • Order and monitor meeting room stationery and office supplies, ensuring stock levels are maintained., • Review supplier invoices and process expense claims promptly., • Maintain accurate records across reception systems, switchboard directories and operational manuals., • Oversee switchboard operations, ensuring calls are answered professionally and directed efficiently., • Escalate operational issues where appropriate and proactively identify opportunities to improve reception processes., • Build strong working relationships with colleagues, suppliers and clients while maintaining exceptional service standards. About You The ideal Reception Co-ordinator will be an experienced client service professional with excellent organisational skills, strong leadership qualities and a genuine passion for delivering outstanding service. You will remain calm under pressure, demonstrate initiative and confidently build positive relationships across the business. You will have: • Previous experience within a highly client-focused reception or hospitality environment., • Strong team leadership and coordination experience., • Excellent organisational skills with the ability to manage multiple priorities., • Outstanding communication and interpersonal skills., • Exceptional attention to detail and a commitment to delivering consistently high standards., • A proactive, professional and solutions-focused approach., • The confidence to build trusted relationships with clients and colleagues at all levels., • Advanced Microsoft Office skills, including Word and other Office applications., • Experience using document management systems and electronic filing systems is advantageous., • A polished, professional manner with a positive and flexible attitude.

Member Experience Manager £37,000 + benefits London | Full-time | Permanent Contract Are you a natural people‑leader who loves creating spaces where others feel genuinely welcomed, supported and looked after? This is a brilliant opportunity to step into a design‑led, community‑focused workspace environment where experience really matters. As Member Experience Manager, you’ll lead a front‑of‑house team to deliver a seamless, high‑quality experience for members and guests alike. You’ll set the tone for the space - warm, professional and calm - ensuring everything runs smoothly day to day while building a strong, engaged team culture. What you’ll be doing: • Leading, motivating and developing a high‑performing front‑of‑house team, • Overseeing daily operations across reception, meeting rooms and shared spaces, • Acting as the main point of contact in the absence of the General Manager, • Managing stock levels, amenities and supplier relationships, • Supporting recruitment, onboarding and ongoing team development, • Handling member feedback with care, confidence and thoughtful resolution Why this role? This role is a great fit for someone looking to move from a fast‑paced, customer‑facing environment (hospitality, retail, coworking or similar) into a more structured, office‑based setting without losing the people‑first element. You’ll benefit from: • Monday–Friday working hours (no evenings or weekends), • A beautifully designed workspace with a strong focus on wellbeing, • A collaborative, inclusive culture that values initiative and ideas, • A leadership role with real autonomy and day‑to‑day variety What we’re looking for: • Experience managing or supervising a customer‑facing team, • A background in hospitality, retail, coworking or a service‑led environment, • Strong communication skills and a calm, organised approach, • A proactive, solutions‑focused mindset, • A genuine passion for creating positive experiences for others

We are working exclusively with a global publishing company who are looking to recruit a Facilities Manager to join their in-house Facilities Management team. The role will be responsible for managing their HQ in Central London, ensuring that the building is fully compliant, managed to a high standard, cost effective, efficient and provides an environment which enables staff to perform at their best. Reporting into the Senior Facilities Manager, responsibilities include: • Manage a team of post room staff and ensure all post and courier services are reviewed on cost and service levels., • Manage the reception team ensuring a warm and welcome guest experience is provided at all times., • Ensure post and reception services are operating effectively, manage team rotas, holiday, sickness and absence., • Manage the Facilities Co-ordinator and provide holiday cover., • Oversee the management of the Facilities Mailbox, ensuring effective and efficient responses to requests., • Ensure HQ meets all current H&S obligations and legislation (including risk assessments, permits, procedures and training)., • Manage all events (including venue space to ensure successful and safe events)., • Act as Incident Control Manager for the building (supported by the Incident Management Team)., • Oversee outsourced facilities service providers and ensure they are meeting SLAs and budgets., • Undertake move and change projects as required., • Undertake regular building inspections to identify and overcome issues., • Maintain records of compliance, using Vantify., • Develop and maintain strong relationships with both internal and external stakeholders., • Monitor supplier costs and provide cost saving proposals., • Manage energy platforms to ensure energy optimisation across HQ. Key Facilities Manager requirements: • Experience working as a Building or Facilities Manager within an office building or business HQ., • Strong customer service skills., • Good working knowledge of facilities-related legislation and practical application., • Prepared to work out-of-hours when required for events., • Excellent move and change project experience., • Excellent communication and negotiation skills., • Financially and commercially aware., • Experience working with HVAC systems., • Project Management and CHURN experience., • It’s a requirement to have either IWFM, IOSH (or equivalent) qualifications for this position Salary £45,000 - £50,000 per annum plus an excellent benefits package, full time based in their Central London office. If this opportunity is of interest and you have the experience required, please apply online with an updated CV.

Hours: 09.00am - 17.00pm Days: Monday – Friday (Friday WFH) Our Team: The Operations team is central to our continued success and plays a key role in supporting our ambitious growth plans. The function is led by the Chief Operations Officer and supported by the Compliance & Operations Manager. As an Office & Operations Administrator, you will work closely with the Compliance & Operations Manager to ensure the smooth and efficient running of the office environment. This includes maintaining high standards across facilities, Health & Safety, and supplier management, while delivering a professional experience for staff, contractors, and visitors. Key Responsibilities: • Act as the first point of contact for the office, welcoming visitors and maintaining a professional front-of-house experience., • Provide gatekeeping support to senior stakeholders where required, • Oversee day-to-day office operations, including facilities management, maintenance, and Health & Safety compliance., • Manage incoming calls via building reception., • Ensure all communal areas, including breakout spaces, are clean, organised, and well-maintained., • Support contractor activities, including travel arrangements (via TravelPerk) and coordination of contractor-related events., • Maintain effective office functionality, ensuring a well-run and efficient working environment., • Build and manage professional relationships with office suppliers and service providers, • Support the organisation and delivery of company-wide events (e.g. Christmas party, internal events) – sometimes working outside of 09.00am-17.00pm to support., • Manage stock levels of office supplies, including regular stock checks and reordering, • Coordinate meeting room bookings, ensuring rooms are presented to a high standard at all times., • Provide ad hoc administrative and project support to Managers and Directors as required.

Owen Reed is looking for a Workplace Assistant for a top law firm in London. Hybrid/Working Arrangement: Office-based role. About the Role We are seeking a proactive and highly organised Workplace Assistant to join a leading law firm in London. This is a hands-on role providing direct day-to-day support to Fee Earners, Personal Assistants and Business Support teams. The Workplace Assistant will play a key role in ensuring the smooth running of departmental operations, delivering efficient administrative, document management and workplace support services. The successful Workplace Assistant will be based within the department, acting as the first point of contact for operational support requests and ensuring colleagues have everything they need to work effectively. Key Responsibilities Departmental Support As a Workplace Assistant, you will provide immediate on-floor support across a range of administrative and operational tasks, including: • Printing, scanning and photocopying documents, • Creating data rooms and electronic bundles, • Preparing documents using ShareFile and other digital platforms, • Assisting colleagues with reprographics equipment and document production requirements, • Supporting departmental workflow requests and ensuring tasks are completed accurately and efficiently Stationery and Equipment Management The Workplace Assistant will: • Monitor and replenish stationery supplies across departmental and shared storage areas, • Maintain printer supplies including paper, toner and staples, • Assist colleagues in locating specialist stationery items, • Report equipment faults and escalate recurring issues affecting service delivery Post, Courier and Mail Services Responsibilities will include: • Managing incoming and outgoing post in accordance with firm procedures, • Arranging UK and international courier services, including same-day and urgent deliveries, • Preparing packages and ensuring correct documentation and labelling, • Tracking deliveries and maintaining workflow updates, • Distributing incoming courier items to the appropriate recipients File and Matter Administration The Workplace Assistant will support legal teams by: • Preparing and maintaining physical and electronic files, • Assisting with document engrossing, will sewing and file organisation where required, • Creating, updating and closing matter files, • Preparing files for transfer to records management, • Supporting fee earners with matter administration and file maintenance Workspace and Workplace Support You will help maintain a professional and efficient working environment by: • Keeping print hubs, filing areas and shared workspaces organised and fully stocked, • Supporting meeting room preparation and office housekeeping activities, • Assisting with light workplace moves and workspace resets, • Maintaining high presentation standards throughout the office Wider Workplace Services Support The Workplace Assistant may also provide support across: • Reception and visitor management, • Telephone handling and service desk activities, • Mailroom operations and package handling, • Records management services, • Facilities-related administration, maintenance reporting and contractor support, • Ad-hoc projects, firm events and operational requirements Skills and Experience Essential • Previous experience in workplace services, office support, facilities or administration, • Excellent customer service and communication skills, • Strong organisational and multitasking abilities, • Experience with printing, scanning and document management processes, • High level of accuracy and attention to detail, • Ability to work effectively in a fast-paced professional environment Desirable • Experience within a law firm or professional services environment, • Familiarity with ShareFile, data rooms and PDF management tools, • Knowledge of file closing and archiving processes, • Awareness of Health & Safety and DSE requirements Personal Attributes The ideal Workplace Assistant will demonstrate: • A proactive and solutions-focused approach, • Reliability and a strong work ethic, • Excellent attention to detail, • A professional and service-oriented mindset, • Strong organisational skills and the ability to prioritise effectively, • A collaborative approach to supporting colleagues across the business

Are you an experienced receptionist looking for your next opportunity? Our client, a prestigious global law firm, is seeking a polished and professional Receptionist to join their close-knit team. This role operates on a rotating shift pattern between 8am – 8pm although the late finish is only around 10 times per year. You’ll bring a strong FOH background along with a confident, personable, and flexible approach. In return, you’ll be working in stunning, modern offices just moments from Liverpool Street station. Key Responsibilities: • Act as a professional and welcoming ambassador for the firm, ensuring every client and visitor receives an exceptional first impression., • Manage a busy reception area, overseeing meeting rooms, coordinating bookings, and ensuring all meetings and events run seamlessly., • Handle all incoming switchboard calls efficiently, professionally, and courteously., • Manage meeting room reservations, events, and same-day booking requests via the EMS system., • Provide support for internal and client events, collaborating with multiple departments to deliver a first-class service., • Issue and manage security passes for visitors and new joiners., • Assist with invoice preparation., • Maintain meeting room standards, including ordering supplies and ensuring rooms are set up correctly ahead of meetings., • Coordinate with general office team regarding room setup and maintenance issues., • Work closely with Hospitality teams to arrange catering and refreshments for meetings and events., • Support the planning and delivery of in-house events., • Maintain accurate and up-to-date intranet information., • Conduct regular checks of kitchenettes and report any maintenance issues., • Provide ad hoc business support to clients, including scanning, photocopying, travel arrangements, and accommodation bookings.

Job Title: Commercial Team Assistant - Fixed Term Contract for up to 2 years Contract Type: Full time Employment Type: Fixed Term Contract Reporting Line: Portfolio Director Salary: Up to £35,000 depending on experience Hours: 36.25 per week, Monday to Friday The Estate aims to operate to high standards of equity, diversity, and inclusion. We therefore welcome applicants from all backgrounds. This vacancy will remain open for up to 7 working days; however, we may close the advert early should we receive a high volume of applications. OVERVIEW OF THE ROLE The opportunity exists to join The Portman Estate in an important team support role, working closely with the Commercial Asset Management Team to provide administrative and coordination support across the function, alongside some support to the Portfolio Director and Head of Commercial Property. OUR MISSION & VALUES The Portman Estate is a forward-thinking property company with an enduring heritage and a commitment to promoting and protecting the long-term success of Marylebone and London’s West End. In August 2022,the Portman Estate became the first estate to be certified as a B Corp. This means that we meet high standards of social and environmental performance and have made a commitment to continuous improvement. We recognise our responsibility to provide a high quality ,sustainable environment while seeking to safeguard our community, manage responsively and evolve our portfolio for the benefit of all. We aim to do this with a Clean Heart and a Cheerful Spirit, as the family motto directs. At The Portman Estate we prioritise particular values: • Respect: maintaining relationships; ability to listen; understanding another’s viewpoint; acknowledging other’s efforts, • Ethical: moral principles; knowing what is right and wrong; high standards, • Inclusivity: ensuring sense of belonging; being open and fair to all; making individuals feel valued and able to reach their full potential; approachable; accessible; open; easy to talk to; welcoming; friendly, • Integrity: honesty; trustworthy; decency; honour; sincerity; high standards of competence and skill; strong code of conduct; loyal to colleagues and we do so with • Moral courage: standing up for what is right; taking action for moral reasons. JOB RESPONSIBILITIES The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: Commercial Asset Management Team Support • Organise internal and external meetings, arrange rooms, equipment and catering, and coordinate, prepare, maintain and distribute reports and meeting documents, • Support team administration and communications, email, telephone and correspondence, ensuring timely responses and appropriate escalation in line with best practice standards, • Assist in the preparation of cyclical reporting on property portfolio performance, including transposing data into presentation format, • Arrange property inspections with customers and/or provide keys for team members, external agents, consultants and contractors, • Ensure all commercial team electronic and hard copy filing is managed in a timely and efficient manner, in accordance with corporate procedures and share these internally where needed, • Support with team expenses, sales invoices and financial administration, as required, • Support preparation of presentations and data input for fund and trustee reporting, • Support the commercial team with yearly valuations, • Act as the main point of contact for external contractors regarding queries, • Arrange tenant data and information relating to lease expiries and breaks for quarterly internal review, and coordinate follow-up actions, including tenant/asset manager meetings and dilapidations instructions, • Extract and provide company data to support external agents and lettings activity, • Provide cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover, • Liaise with other support teams, including IT, Finance and HR, to meet business needs Support to the Portfolio Director and the Head of Commercial Property • Organise the diary of the Portfolio Director (PD) and Head of Commercial Property (HCP), planning workload, coordinating with other PA’s and amending the diary as required, • Manage telephone, voicemail and email messages for the PD and HCP when they are not available and redirect as necessary, • Support coordinating Board Papers or internal management meetings, • Support forward planning and long-term diary coordination, • Ensure deadlines and contributions are aligned and mapped out in diaries, • Coordinate and submit expense claims PERSON SPECIFICATION The below specification details the set of criteria that outlines the essential traits a candidate should have to be considered for the role. • Competent Microsoft Office skills(good working knowledge of Outlook, Word, Excel and PowerPoint), • Demonstrable experience supporting a team of professionals in a Team Assistant (or equivalent) capacity, • Comfortable operating in a shared support model, balancing the needs of multiple team members rather than dedicated executive support, • Highly organised with the ability to manage complex, multi-person diaries and logistics across a wider team, • Excellent interpersonal and communication skills (verbal and written), • Outstanding ability to adapt and manage time effectively, prioritise conflicting demands, multi-task and work to tight and structured deadlines, • High standards of accuracy and attention to detail, • Discreet and able to handle highly sensitive information in confidence, • Alignment with The Portman Estate’s values, • A natural problem solver and rigorous planner

Front of House & Executive Assistant (Investment) | 5–10 Years’ Experience London | Full-time | Office-based £Highly Competitive + Exceptional Benefits A rare and standout opportunity for a highly experienced, polished and career-driven Front of House / Executive Assistant to join a prestigious investment firm in London. This is a pivotal, dual-function role combining a first-class front-of-house presence with dedicated Executive Assistant support to a team of 10 investment professionals. You will be the face of the business while operating at pace behind the scenes, delivering seamless administrative and organisational support within a high-performing, corporate environment. Based in beautifully reconditioned, design-led offices, you will enjoy a premium working environment, including a complimentary freshly prepared lunch each day by an in-house specialist chef, alongside an outstanding benefits package. The Role Front of House Leadership • Act as the first point of contact for all visitors, clients and stakeholders, delivering a five-star, highly professional welcome at all times, • Maintain an immaculate reception and meeting room environment, ensuring the office reflects the firm’s exceptional standards, • Manage meeting room scheduling, visitor logistics, catering coordination and daily front-of-house operations, • Handle all incoming calls and enquiries with confidence, clarity and professionalism, • Liaise with building management, vendors and internal teams to ensure seamless day-to-day operations Executive Assistant Support • Provide high-level EA support to a team of 10 investment and operations professionals, • Manage complex, fast-moving diaries and meeting coordination across multiple time zones, • Arrange detailed international travel itineraries and logistics, • Prepare and process expenses across multiple currencies with accuracy and efficiency, • Support onboarding processes, including coordination of desks, systems and access, • Partner closely with senior EAs and leadership to provide collaborative, flexible support across the business The Candidate • 5–10 years’ experience within a front-of-house and/or Executive Assistant role in an investment, finance or funds environment, • Degree educated, • Exceptionally well-presented, articulate and confident communicator, • A natural ambassador with a corporate, service-led mindset and strong attention to detail, • Proven experience supporting multiple stakeholders in a fast-paced, high-expectation environment, • Highly organised, proactive and capable of balancing front-facing responsibilities with executive support, • Takes pride in presentation, professionalism and delivering a best-in-class experience Why This Role? • A highly visible and respected position within a leading investment environment, • Stunning, newly refurbished offices designed to an exceptional standard, • Daily complimentary chef-prepared lunch, • Outstanding benefits and long-term career stability, • A collaborative, high-performing and professional culture This is an ideal opportunity for a career Front of House professional with strong EA capability who is looking for a long-term role within a prestigious and rewarding corporate environment. Apply now to be considered for this exceptional opportunity.

🌟 Office Assistant – London 🌟 Are you an organised, professional, and enthusiastic individual looking to build your career in a thriving office environment? We are seeking a friendly and proactive Office Assistant / Receptionist to join our busy and successful recruitment business in the heart of London. This is an excellent opportunity for someone with 1–2 years' experience in an office-based role who enjoys providing exceptional administrative support while being the welcoming face of the business. Key Responsibilities Reception & Front of House • Acting as the first point of contact for all visitors, clients, and candidates, providing a professional and welcoming reception service., • Answering and directing incoming telephone calls and managing email enquiries., • Maintaining meeting rooms and ensuring a positive experience for guests., • Managing incoming and outgoing post and courier deliveries. Administration & Office Support • Providing administrative support to the recruitment team, including data entry, filing, reporting, and onboarding administration., • Managing office supplies, facilities, and maintaining an organised and efficient working environment., • Assisting with the coordination of company events, team activities, and employee initiatives., • Liaising with internal departments and external suppliers to support the smooth day-to-day running of the office. What We're Looking For • Ideally 1–2 years' experience in an office administration, receptionist, or customer-facing office support role., • Strong written and verbal communication skills with an excellent command of English., • Good numeracy and mathematical skills, with the ability to work accurately with figures and data., • Proficiency in Microsoft Office, including Word, Excel, and Outlook., • Excellent organisational skills and strong attention to detail., • A professional, positive, and proactive approach to work., • Ability to manage multiple tasks and prioritise effectively in a fast-paced environment., • A willingness to learn, develop, and take on new responsibilities. What's in It for You? 🚀 Career Development – Ongoing training, support, and opportunities to progress. 🤝 Supportive Team – A friendly, collaborative culture where your contribution matters. 📍 Central London Office – A fantastic location with excellent transport links and amenities. If you're looking for a varied and rewarding role where no two days are the same, we'd love to hear from you.

Administrative & Legal Support Assistant (12-Month FTC) | US Law Firm | Hybrid We’re proud to be partnering with a well-established international law firm with a strong London presence. They are looking to hire a dynamic Administrative & Legal Support Assistant on a 12-Month Fixed-Term Contract to cover maternity leave. This opportunity offers a diverse mix of responsibilities, combining office coordination, legal support, and front-of-house duties in a busy and professional setting. What does this role offer: • Hybrid working: 4 days in the office, 1 day from home (possible flex for 3/2 the right person), • Central London office location, • Competitive salary (based on experience), • Broad role with exposure across operations and legal teams, • Small, friendly, collaborative working environment within a global business Key Responsibilities: • Delivering day-to-day administrative assistance to team members, • Overseeing general office coordination, • Supporting workplace compliance processes, including health and safety activities, • Acting as a key contact for travel bookings and accommodation arrangements, • Reception duties and welcoming visitors when required, • Helping organise internal functions and client-facing events, • Managing relationships with office service providers and ensuring smooth operations, • Assisting with research and project tasks, • Providing cover for secretarial duties during team absences or peak workloads, • Supporting with system administration What we’re looking for: • Around 2+ years’ experience in an administration, secretarial or operational role within a law firm or professional services environment, • Confident user of Microsoft Office, • Strong written and verbal communication skills, • Excellent organisational ability with a keen eye for detail, • Able to manage competing priorities and work effectively under pressure, • A proactive, flexible mindset with a willingness to support across multiple areas, • Professional and approachable, with the ability to build strong working relationships If you’re seeking a varied position where no two days are the same, this is a fantastic opportunity to join a respected global firm and gain valuable experience. Apply now with your CV and take the next step in your career - don’t miss this opportunity! Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

Element has an opportunity for a new Office Manager to join our team within our newly renovated Head Office in central London. This role will play a pivotal role in ensuring the smooth running of our Exec office - combining general office administrative support and being responsible for the office environment and colleague experience. Our ideal candidate will be experienced, proactive, highly organised, and passionate about delivering exceptional service. This role will be based full time within our new London Head Office. Main responsibilities Administrative • Act as main point of contact for reception, visitors, deliveries, and couriers, • Manage post, couriers, purchase orders, and company credit card expenses, • Monitor and replenish office supplies (stationery, kitchen, refreshments), • Organise social and company events, • Support C-Suite lunches, expenses, travel, and general administration, • Provide cover for Executive Assistants as required, • Ensure office cleanliness across meeting rooms, kitchen and common areas is maintained Health & Safety • Ensure compliance with H&S policies and required training (e.g. fire wardens, first aiders), • Manage risk assessments (fire, DSE, lighting, PAT testing, water), • Maintain first aid supplies and defibrillator checks, • Deliver H&S inductions for new starters Maintenance, Repairs & Suppliers • Respond promptly to office issues and coordinate repairs, • Ensure supplier relationships, contracts and renewals are managed, • Oversee cleaning services and ensure appropriate coverage Security • Manage access control systems, including passes, fobs, and guest registration, • Maintain records for lockers, bike storage, and office distribution lists Meeting Room Management • Coordinate booking, setup, and logistics for on/offsite meetings, • Manage room calendars and catering requirements, • Oversee large space reconfigurations and VC setup with IT Building Management • Liaise with landlord and building management on issues and maintenance, • Attend tenant meetings and coordinate with facilities teams Skills / Qualifications Key attributes for success: • High levels of professional integrity with proven ability to manage confidential information, • Excellent communication and strong interpersonal skills, • Effective relationship building across all levels, • Strong attention to detail, • Fantastic organisation and coordination skills Experience: • Strong experience and working knowledge of H&S, compliance, and building systems, • Experience of facility management of an office or building, • Proven ability of Microsoft Office (Advanced Outlook and Excel essential), • Experience working to tight deadlines and with conflicting demands, • Experience being solely responsible for running an office

We are looking for a confident, hands-on Front Office Manager to lead our reception team and ensure every guest receives a professional, friendly and efficient service from arrival to departure. This is a busy operational role for someone who enjoys being visible, supporting their team and taking ownership of the guest experience and wider hotel standards. The role You will be responsible for the smooth day-to-day running of the front office operation, including: • Leading, supporting and developing the reception team, • Overseeing check-ins, check-outs, room allocations, payments and guest requests, • Handling complaints professionally and finding practical solutions, • Planning rotas and ensuring the department is appropriately staffed, • Supporting the team during busy periods and covering front desk shifts when required, • Monitoring arrivals, departures, occupancy and daily operational priorities, • Inspecting guest rooms, public areas and hotel facilities to maintain high standards, • Working closely with housekeeping, maintenance and the wider hotel team, • Ensuring accurate handovers, reports, banking and guest records, • Supporting upselling opportunities and protecting hotel revenue, • Maintaining health, safety, security and company standards, • Deputising for the line manager when required About you You will be organised, approachable and confident leading a team in a fast-paced hotel environment. You will ideally have: • Previous experience in hotel reception, front office or guest services, • Previous supervisory or management experience, • Experience working within a Marriott-branded hotel, • Strong communication and guest service skills, • Confidence handling complaints and challenging situations, • Good attention to detail and commercial awareness, • Experience using hotel booking and front office systems, • A positive, practical and hands-on approach, • The ability to motivate, coach and support others You must be flexible to work on a rota basis, including early mornings, evenings, weekends and bank holidays, and have the right to work in the UK. Ready to lead from the front and make every guest’s stay count? We would love to hear from you.

Who are we? Howden is a global insurance group with employee ownership at its heart. We're experts helping clients adapt and thrive in a changing world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees and spanning 56 countries. Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality service we offer our clients, and our continued growth, all come from our people-first approach. There’s no such thing as individual success. We all need to play our part, contributing our skills and experience to make a true difference. That’s Howden. Why work at Howden? We have always been employee-owned and driven by entrepreneurial spirit. Right from the beginning, we've focused on employing talented individuals and empowering them to make a real difference to the company, whilst building successful and fulfilling careers at the same time. Simply put, we hire talented specialists and give them what they need to make a difference for clients. Always have, always will. People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down disappointed head-hunters for years. Whatever your priorities – work/life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden. The Role This is a 12 month FTC role As a Team PA, you’ll provide comprehensive support to the team by managing travel arrangements, organising events, and coordinating meetings. You’ll be responsible for handling documentation, processing invoices, and ensuring smooth day-to-day operations. Your role will also involve managing filing systems, collaborating with other departments, and ensuring all administrative tasks are completed efficiently and with attention to detail. This role is perfect for someone who thrives in an administrative environment, is highly organised, and enjoys working as part of a team. Strong communication skills, discretion, and proficiency in Microsoft Office are key to success in this role. What you'll do • Organise local and international travel arrangements, including visas, insurance arrangements and the preparation of travel itineraries, • Organise team events and corporate hospitality ensuring all events are delivered effectively., • Liaises with other support areas as required e.g. Service Desk, Facilities/post room/AV support., • Liaises with reception & client services to ensure meeting rooms and refreshments are booked for all external/internal meetings., • Produces a wide variety of documentation using appropriate software packages, including reports, itineraries, presentations, letters and spreadsheets. Reviews final documentation for completeness, accuracy, quality, corporate style and format., • Processes invoices and checks and reconciles expenses for their team/nominated individuals., • Liaise and work collaboratively with the other administration resource in the Division as required, to ensure support is available during holidays or periods of absence. On a contingency basis, may provide administration support for other teams within the Division., • Always exercise a high degree of discretion and confidentially, especially when dealing with privileged information and sensitive issues., • Determine priorities and activities to achieve business and personal goals., • Manage assigned projects and contribute to other projects as required., • Provides relevant information to senior management., • Ensure up to date records are always maintained on the Company systems for the department, • Manage and utilise Document management systems (whether paper based or electronic) on behalf of the whole department including but not limited to printing, copying, scanning, assembling and uploading., • Manage and utilise Archiving, Filing and other systems on behalf of the whole department (either paper based or electronic, as appropriate), • Keeps informed of all regulatory and legal changes which impacts on the job role, • Responds appropriately to urgent issues as they arise, • Respond to the divisions requirements as appropriate, • Responds to the clients (both internal and external) requirements as appropriate Who we're looking for • Positive, can-do attitude – someone who brings enthusiasm to every task and is always happy to help with whatever comes their way., • Helpful mindset – someone who approaches challenges with optimism and a willingness to assist across the team., • Experience within a similar role isn't essential but is preferred, • Working in an office environment in an administrative capacity and a desire to work in insurance., • Understanding of processes and procedures, • Attention to detail with ability to produce accurate documentation and to file documents appropriately, • Ability to work effectively within a team, • Prioritisation and organisational skills, • Self-motivated, • Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint, • Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders What do we offer in return? A career that you define. Our business succeeds by allowing our people to make a mark in the areas they care about most: personal development, volunteering, and fundraising for charity, or creating new insurance products that address society’s greatest challenges. And we know that separate home and work lives don't really exist. If you're happy and healthy at home, you're more likely to be happy and fulfilled at work – and vice versa. That's why we do our best to support our people in every aspect of their lives. Diversity and Inclusion At Howden we value diversity - there is no one Howden ‘personality type’. Instead, we’re looking for individuals who share the same values as us: • Our successes have all come from someone brave enough to try something new, • We support each other, in the small everyday moments and the bigger challenges, • We are determined to make a positive difference, at work and beyond We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect – regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status, or family circumstances. Reasonable adjustments We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working. If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require. *Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more. Our sustainability promise We’re on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work _.

Who Are UNTIL? We’re on a mission to make health and wellness fairer and better for everyone by putting power and choice back into the hands of the people who make the difference - health and wellness practitioners. UNTIL isn’t just a space-We are a high-performance wellness community where London’s leading self-employed practitioners build, collaborate and grow their businesses under one roof. Across our central London clubs, 40+ disciplines - from personal trainers and physiotherapists to nutritionists, therapists, dentists and doctors - call UNTIL home. And behind every thriving practitioner is an exceptional in-club experience. That’s where you come in. This is a critical, member-facing hospitality role - as a Community Associate, you are the face of UNTIL. You are the first impression, the lasting impression, and the one who shapes each member’s experience. You welcome with warmth, you lead with care, you operate with curiosity. You create an environment where members and their guests feel recognised, supported and valued from the moment they walk through the door. This role sits at the heart of the club’s daily experience. You are not just running a front desk - you are shaping how our community feels. What You’ll Do 1. Deliver Best-in-Class Hospitality. • You set the standard for service inside the club., • Welcome every member and guest with genuine warmth, professionalism and energy, • Learn names, preferences and patterns - building real, lasting relationships., • Anticipate needs before they are voiced, • Respond to queries confidently and instinctively, • Handle challenges with composure and care, • Be visible, present and proactive, • Represent the UNTIL brand with pride and polish at all times., • You don’t just greet people-you make them feel at home. 1. Champion the Daily Member Experience. You play a central role in shaping the club’s atmosphere and experience. As Community Associate you will: Act as the primary point of contact for member queries and requests Build trusted relationships with practitioners Guide members through UNTIL’s services and proposition Ensure guests of practitioners receive a seamless, premium experience Gather feedback naturally through conversation and insight You understand that every interaction shapes retention, reputation and growth. 1. Maintain Premium Standards. Excellence is reflected in the details. • Ensure reception and immediate shared areas are consistently welcoming, clean and safe Coordinate promptly with cleaning teams and contractors to resolve issues affecting member experience, • Keep front-of-house areas impeccably presented at all times, • Stay up to date with UNTIL’s services and proposition to confidently inform and support members', • You notice what matters most to the member experience. You act with care, attention, and accountability. 1. Support a Thriving Community. UNTIL is a community - and you help energise it. • Foster positive member interactions and professional culture., • Encourage collaboration between practitioners, • Support in-club events and activations, • Promote a welcoming, inclusive and high-performance atmosphere, • Act as a visible ambassador of UNTIL inside and outside the club., • You help create a space people are proud to be part of. What We’re Looking For This role is ideal for someone who thrives in hospitality, loves people and takes pride in high standards. • You are naturally warm and relationship-driven, • Passionate about delivering exceptional service, • Curious about people and attentive to detail, • Highly organised and comfortable managing multiple priorities., • Calm under pressure and solutions-oriented, • A strong communicator (written and verbal), • Confident with systems and IT (Microsoft Office; CRM experience advantageous), • A collaborative team player who also shows initiative, • Interested in health, wellness and community-led environments, • Most importantly — you genuinely care about people. Why This Role Matters Our members are self-employed practitioners building their livelihoods. Your role directly impacts: • Their daily experience, • Their clients' experience, • Their retention, • The culture and energy of the club., • The reputation of UNTIL You are not just supporting operations. You are the human heartbeat of the club. And when you get it right - everyone feels it. What We Offer: • A leadership role inside the home of growth, • Real responsibility and exposure, as we expand, • The opportunity to shape operating standards across a scaling business, • Access to UNTIL’s state-of-the-art facilities, • Vitality Health insurance, • Perkbox benefits platform, • Member credits redeemable against practitioner services, • 25 days annual leave (increasing to 30 with service), • An additional day off for your birthday

Job Title: Receptionist – Head Office Location: Planet Education Network (PEN) – Head Office Salary: £28,000 per annum (pro-rata) Employment Type: Part Time - On-Site (Saturday – Sunday: 8:30am – 4:30pm and Monday – Tuesday: 5:00pm – 9:00pm) About Planet Education Network (PEN) Planet Education Network (PEN) is a dynamic and growing organisation dedicated to supporting the delivery of high-quality education. Our Head Office serves as the operational hub for internal teams, external stakeholders, and student-facing services. We are committed to maintaining a professional, welcoming environment that reflects our values of integrity, service, and excellence. Role Overview We are looking for a professional, organised, and approachable Receptionist to join our Head Office team. As the first point of contact for visitors, staff, and students, the Receptionist plays a key role in ensuring a smooth and efficient front-of-house operation. This position also involves light administrative duties, meeting room coordination, stock control, and general support to senior management. Key Responsibilities Reception & Visitor Management • Greet all visitors, students, and staff in a courteous and professional manner., • Manage incoming calls and emails, redirect queries as appropriate., • Maintain a clean, organised, and welcoming reception area., • Issue visitor passes and monitors access in line with security protocols. Student Direction & Access • Provide students with clear directions to their assigned university floor or department., • Offer general guidance on finding the correct office, classroom, or course-related area., • Ensure students sign in where required and have appropriate access. Meeting Room & Office Coordination • Manage bookings and setup of meeting rooms., • Ensure rooms are clean, well-equipped, and ready for use., • Assist with meeting logistics including refreshments and materials when needed. Support to Senior Management • Provide basic administrative support including document handling, scheduling assistance, and internal coordination., • Maintain professionalism and discretion when handling sensitive information. Stock & Supplies Management • Monitor stock levels of office supplies, stationery, and refreshments., • Keep accurate inventory records and manage replenishments efficiently. General Administrative Support • Perform routine administrative duties such as photocopying, scanning, filing, and data entry., • Support internal communications and assist with organising office events or staff meetings., • Coordinate courier services and incoming/outgoing mail. Health, Safety & Office Compliance • Ensure compliance with health and safety procedures in reception and shared spaces., • Report any facilities issues or safety concerns to the appropriate department., • Support emergency and evacuation protocols when necessary. Candidate Requirements Essential • Previous experience in a receptionist minimum 1 year, administrative, or customer-facing role., • Excellent verbal and written communication skills., • Strong interpersonal skills with a professional and friendly approach., • Highly organised with good time management and attention to detail., • Proficient in Microsoft Office (Word, Outlook, Excel)., • Ability to handle multiple tasks efficiently in a fast-paced office environment., • Professional appearance and attitude. Desirable • Experience in an educational or corporate setting., • Familiarity with basic front-desk systems and visitor protocols. What We Offer • A professional and supportive working environment., • A key role within a respected and growing organisation., • Opportunities for growth and development. Benefits • Annual leave (7.2 weeks), • Workplace pension scheme., • Company Sick Policy., • Statutory maternity/paternity pays., • Career development opportunities, • Training and self-development opportunities., • Gym membership discounts, • Retail discount schemes, • Cinema discounts, • Grocery discounts, • Cycle to work, • Investing and savings opportunities, • Financial wellbeing – personal debt advise., • Financial wellbeing education, • My Mind Pal (mental fitness)

Reception & Operations Assistant One of our clients, who are renowned as being one of the most dynamic in the business within their field have created a new position within their London office for a Reception & Operations Assistant to join them on a permanent basis, providing unrivalled client service from their brand-new office space in the heart of the City • Salary to £40,000, • Office based, 9:00 – 17:30, • Fantastic benefits inc. life insurance, onsite GP and gym subsidy Reception & Operations Assistant Key Responsibilities: • Meet and greet all clients at their reception area., • Manage and maintain schedules for all conference rooms, internal meeting rooms and visitor offices., • Regularly checks stock of stationery cupboards, reprographics area, staff kitchen and conference rooms., • Understand the AV and IT equipment to help employees and clients to join calls or display presentations., • Assist the Operations Manager with internal office moves and setting up for new joiners., • Assist the paralegal and Legal PA teams with ad-hoc administration requirements. Reception & Operations Assistant Key Skills & Requirements: • 2 years+ reception / front of house experience from a law firm., • Strong working knowledge of MS Office (Word, Outlook and Excel) and switchboard systems., • Enjoy working in a busy and fast paced environment.

Latsco London Ltd – part of Latsco Shipping - located in Central London (St James’s) and representing a fleet of Product and Crude Oil Tankers, LPG and LNG Carriers is looking to recruit an Office Administrator. Latsco Shipping was originally established in the 1940s when the company’s founder, Captain John Latsis, first ventured into passenger and commercial shipping. In line with our core values, we strive for business excellence and customer satisfaction, maintaining the ethos, passion and vision of our founder. We care about our people and their wellbeing and nurture a fair culture that promotes equal opportunities, continuous development and participation, being a Great Place to Work Certified Company. We are headquartered in Monaco with offices in London and Athens. The ideal candidate will be someone who is both positive & professional as well as proactive, loyal and discreet. Someone well-organized and efficient with a keen eye for detail and the ability to occasionally support the administrative need of the Shipping Team, and the requirements of the owning family. The team need an individual with a great work ethic & a humble attitude towards the many varied duties they may be asked to carry out. POSITION REQUIREMENTS • Oversee and coordinate all office administrative activities and operations, ensuring smooth day-to-day office operations and compliance with company procedures., • Manage the reception area including welcoming guests, answering phone calls and handling all company correspondence, • Manage office supplies inventory and orders, as well as supplier contracts and service agreements with office vendors, ensuring cost efficiency, timely renewals and uninterrupted service., • Coordinate meetings, catering requirements, travel arrangements and accommodation bookings., • Serve as the main point of contact for organising health & safety audits and liaise with building management, ensuring compliance and effective management of building related matters, • Support onboarding activities of new hires and interns, • Process invoices in SAP and keep track of payments, • Act as the primary point of contact for office related service requests and IT related issues, coordinating maintenance activities and emergency issues., • Manage and maintain industry subscriptions, ensuring accurate account information, timely/negotiated renewals, and uninterrupted service CANDIDATE PROFILE • Previous experience in a similar role, supporting various functions, in a well-established and organized office/company, • A University degree will be considered an asset, • Fluency in both written and verbal communication in English, • Proficient in Microsoft Office, • Flexible and effective time management and ability to prioritise tasks and meet deadlines, • Strong organizational skills, • Attention to detail and problem-solving skills, • Excellent communication and interpersonal skills, and the ability to network effectively with a wide range of people on every level, • Self-motivated and trustworthy, • Ability to learn on the job and adapt to changes REMUNERATION PACKAGE • Competitive compensation package including performance related annual bonus, • Pension plan and medical scheme, • A high standards working environment that supports learning and development opportunities All applications will be treated as strictly confidential.

Facilities Assistant Westminster £30-35K, dependent on experience Fully office based 8-hour shift, between the hours of 8.30am – 6.30pm 2-FAS/MK About the Client: Our client are a boutique private family office based in Westminster who are looking for a personable and hands on individual to join their team as a Facilities Assistant! About the Facilities Assistant role: This is a fantastic opportunity to join a team-oriented private family office as Facilities Assistant. This is a varied role, and the successful candidate will work collaboratively with the wider team to provide a comprehensive service to all staff and guests, whilst maintaining the security and structure of the building. Responsibilities will include (but are not limited to): • Sorting scanning and distributing internal and external post, • Maintaining service records for equipment, • Setting up and clearing away of meetings rooms, • Ordering of consumables and restocking tea points daily, • Monitoring of the CCTV, • Providing reception cover when required, • Locking up the building on a rotational basis, • Ad-hoc support to the team as required Candidate Specification: • Excellent communication skills, both verbal and written, • Can-do, proactive attitude, • Able to use initiative and problem solve, • Excellent prioritization skills, • Able to work productively as part of a team Additional Information: • Salary £30-35K, dependent on experience plus excellent benefits, • Core hours: an 8 hour shift, between the hours of 8.30am – 6.30pm (Monday to Friday), including one hour for lunch, • Fully office based role, • Westminster office location If you are a proactive, team-oriented professional looking for their next role, apply today!

Office Coordinator Location - Central London Full time <> on site An industry leading boutique fintech business is looking for an Office Coordinator to join their dynamic team. Based in central London and working on site full time, the Office Coordinator will manage the office operations, facilities coordination and workplace services & events in the vibrant office. The growing team has a brilliant culture; supportive and collaborative and this role has lots of variety and opportunity to bring your own stamp to the position and make a real impact from day one. The Role As the Office Coordinator, you'll take full ownership of the day-to-day office environment ensuring it's consistently well-run, welcoming and ready for whatever the day brings. This is a highly visible, presence-driven role. You'll be the first person people see, the one who keeps everything ticking, and the go-to for anything office-related. The best people in this role are naturally organised, take real pride in their environment, and stay one step ahead without being asked. Why This Role Matters The team is growing and the office is where ideas happen, clients visit, new people start their first day, and our culture is felt. The person in this role has more daily influence over our environment than almost anyone else in the business. We're looking for someone who takes that seriously, owns it fully, and makes it genuinely excellent. If that sounds like you, we want to hear from you. Day to Day Responsibilities Office Environment & Daily Operations: • Taking full ownership of the physical office, ensuring it's clean, organised and guest-ready at all times. • You'll complete structured walk-arounds each day, covering meeting rooms, shared spaces, kitchens, coffee machines, water points, fridges and plants, resolving or escalating anything that needs attention. Employee & Visitor Experience: • Acting as the primary point of contact for the office, welcoming visitors professionally and warmly, managing all building meeting room bookings, and building a strong working relationship with the building reception and facilities team. • You'll also support logistics for internal events, team meetings and client visits. • Getting involved with planning and overseeing company events, charity initiatives and celebrations. Phones, Post & Communications: • The office phone line is a key customer-facing channel, and you'll be the first voice our clients and prospects hear. You'll be responsible for answering and managing all inbound calls professionally, routing them efficiently and ensuring messages are taken accurately and followed up on. • Alongside this, you'll own all outbound legal post end-to-end, preparing, logging and dispatching contracts, legal notices and other formal correspondence with precision and within required timeframes. • You'll also manage general inbound post and courier bookings, and support online chat channels as needed. Supplies, Stock & Facilities: • Managing all office supplies and consumables proactively, monitoring stock levels, placing orders before things run out, maintaining organised storage areas, and following up on any building facilities issues until they're resolved. Onboarding & Offboarding Support: • Supporting the physical onboarding experience for new starters; preparing desks, arranging access passes and coordinating with IT and HR. • Managing equipment deliveries and maintaining accurate records globally. Supporting offboarding by collecting passes, coordinating equipment returns and updating trackers. Admin & Sales Support: • Providing ad hoc administrative support to the Sales team, helping with documentation and record keeping when the team needs an extra pair of hands. • Supporting the wider team when required with domestic and international travel bookings. • This isn't a dedicated sales admin role, but someone who is organised, commercially aware and happy to roll up their sleeves when it is needed. What we are looking for • 3-5+ years' experience in an office coordinator, receptionist or front-of-house role, • Confident and professional on the phone, you understand that every inbound call is an important customer interaction, • Highly organised with strong attention to detail, particularly around documentation and post, • A clear, professional communicator in person, on the phone and in writing, • Comfortable managing multiple tasks simultaneously without things slipping, • Someone who takes genuine pride in their environment and the experience they create for others, • Fully comfortable being office-based five days a week, thrives on in person interaction. What’s on offer • 14-month fixed-term contract (maternity cover) • Competitive salary and benefits package - • Fully underwritten private medical insurance (paid option to add family cover), • Life and Critical Illness Insurances, • Cycle to work salary sacrifice scheme (Including subscription bikes - Lime/Forest/Santander), • Nursery salary sacrifice scheme, • Enhanced company matched pension scheme For more information, please send your application through, we are looking forward to hearing from you.

Legal PA (Float) Are you an experienced Legal PA looking for a varied and engaging role within a supportive and collaborative team environment? Our client, a highly regarded and long-established law firm, is seeking a proactive and adaptable Float Legal PA to provide high-quality support across a range of practice areas. This is an excellent opportunity for someone who enjoys variety in their workload, thrives in a fast-paced environment, and takes pride in delivering exceptional administrative support. The Opportunity Working alongside an established team of Legal PAs, you will provide comprehensive support to Partners and Fee Earners across the business, stepping in to cover absences and ensuring a seamless service is maintained at all times. This role offers exposure to a broad range of legal work and stakeholders, making it ideal for a flexible and organised individual who enjoys building relationships with a keen interest in family law. Key Responsibilities • Managing busy inboxes and ensuring emails and documents are accurately filed within the firm's document management system., • Providing diary management support, coordinating meetings, court hearings, client appointments, business development activities, and travel arrangements., • Preparing, formatting, and producing legal correspondence, court documents, reports, and other documentation., • Maintaining electronic and hard copy client files in accordance with firm procedures., • Supporting monthly billing processes, including time recording, draft bills, billing correspondence, and payment administration., • Liaising confidently with clients, barristers, clerks, courts, and other third parties by telephone and email., • Assisting with matter inception processes, including conflict checks, client engagement documentation, and opening new files., • Coordinating document execution processes, including compiling PDF bundles and arranging electronic signatures., • Supporting Land Registry submissions and online court administration through relevant portals., • Assisting fee earners with expense claims and general administrative tasks., • Organising domestic and international travel arrangements, accommodation, itineraries, and meeting logistics., • Preparing files for closure and archiving in line with regulatory and firm requirements., • Providing occasional support to reception and switchboard functions when required., • Delivering a professional and client-focused service at all times. About You • Previous experience working as a Legal PA, Legal Secretary, or within a legal support role., • Excellent organisational skills with the ability to manage multiple priorities effectively., • Strong communication and relationship-building skills., • A proactive and flexible approach, with the confidence to adapt to different teams and working styles., • High levels of accuracy and attention to detail., • Strong IT skills and experience working with legal systems and Microsoft Office applications., • A positive, team-oriented attitude and commitment to delivering outstanding support. What's on Offer? • The opportunity to join a respected and friendly law firm with an excellent reputation., • A varied role with exposure to multiple practice areas and stakeholders., • A collaborative and supportive working culture., • Competitive salary and benefits package., • Long-term career development opportunities within a stable and growing firm. If you're looking for a role that offers variety, responsibility, and the chance to work with a highly regarded legal team, we'd love to hear from you.

Temporary Receptionist / Office Coordinator 📍 City of London | 🗓 3-Week Booking in July: Monday 6th - Tuesday 28th | ⏰ 8:30am–5:30pm, Monday–Friday Are you an experienced Receptionist or Office Coordinator looking for an exciting temporary role this summer? We have a fantastic opportunity to join a fast-growing AI Software Company based in stunning offices in the heart of the City. This is a busy, varied, and highly visible role where you'll be the face of the business, ensuring visitors receive a first-class experience while helping to keep the office running smoothly. You'll be joining a dynamic, social, and collaborative team for a 3-week booking in July. Key Responsibilities: • Meeting and greeting visitors, • Managing reception and maintaining a professional front-of-house environment, • Coordinating meeting rooms, • Managing post, couriers, deliveries, and office supplies, • Providing day-to-day office coordination and administrative support, • Ensuring the office remains organised and well stocked, • Assisting with board meetings and events What We're Looking For: • Previous Reception and Office Coordination experience is essential, • A confident, polished, and professional communicator, • Excellent organisational skills with strong attention to detail, • A proactive and flexible approach with the ability to multitask, • Someone who enjoys working in a fast-paced and sociable environment, • Full availability to commit to the entire 3-week booking, • Available to work 8:30am–5:30pm, Monday to Friday What's On Offer: ✨ A chance to work for an innovative AI software company ✨ Beautiful, modern offices in the City ✨ A friendly, social, and collaborative team culture ✨ A varied role with plenty of responsibility and exposure ✨ Competitive hourly rate If you're an experienced Receptionist/Office Coordinator available throughout July and looking for a fantastic temporary opportunity within a thriving tech business, we'd love to hear from you.

Lettings Administrator / Receptionist Our client is looking for an organised and friendly Administrator / Receptionist to join their established Property Management team. This is a fantastic opportunity to work within a beautiful office setting alongside a supportive management team. The role offers plenty of variety, encompassing administration, customer service, reception, and property support duties, The Role • Answering calls from tenants and helping with queries, • Liaising with the maintenance team regarding repairs and works, • Meeting and greeting visitors, • Supporting the Lettings and Property Management teams, • Managing diaries, appointments, and general administration, • Maintaining property records and databases, • Handling post and ordering office supplies Key Skills and Experience • Previous administration, reception or Property experience, • Excellent communication and customer service skills, • Good Microsoft Office skills, • A proactive and organised approach This is a fully office-based role and an excellent opportunity to join a highly successful property group. The hours are Monday to Thursday: 9:00am - 5:30pm, Friday: 9:00am - 3:00pm. Generous holiday package - 25 days annual leave plus bank holidays. Off-street parking available If you enjoy working in a professional office environment and are looking for a varied role within a friendly property company, we'd love to hear from you. Fame Recruitment is an equal opportunities employer and is committed to continually improving our diversity, equity and inclusion practices. Due to the high volume of applications, we regret that we are unable to respond to each applicant individually. If you have not been contacted by a consultant within 24 hours, please assume your application has been unsuccessful.

Client Services Advisor – Serviced Offices Near London Bridge, London £26,000 - £29,000 Are you a people-focused professional with a passion for delivering exceptional customer service? Do you thrive in a fast-paced, professional environment where no two days are the same? Our client, a premium serviced office provider based near London Bridge, is looking for a polished and proactive Client Services Advisor to join their growing team. This is an excellent opportunity for someone from a front-of-house background who enjoys building strong client relationships and creating outstanding workplace experiences. The Role Working with the Community Manager As the first point of contact for clients and visitors, you will play a key role in ensuring the smooth day-to-day operation of this vibrant business centre. You’ll provide a high level of support to tenants, manage facilities coordination and help create a welcoming and professional atmosphere throughout the building. Key Responsibilities • Deliver exceptional front-of-house and client support service, • Build strong relationships with office clients and visitors, • Coordinate meeting rooms, catering and client requests, • Handle calls, emails and general administration tasks, • Support facilities and office operations team, • Ensure communal areas are presented to a high standard, • Assist with events and tenant engagement activities About You • Previous experience in serviced offices or reception, • Professional, confident and highly personable, • Excellent communication and organisational skills, • Able to multitask and remain calm under pressure, • Strong attention to detail and a proactive approach, • Comfortable using Microsoft Office and CRM/booking systems If you enjoy delivering first-class service and want to be part of a dynamic and professional office environment, we’d love to hear from you. Apply today with your CV for immediate consideration.

Job Title: Front Desk & Office Coordinator Company: Confidential Global Investment Firm Location: London, England, United Kingdom (On-site) Employment Type: Contract-to-Hire Pay rate: £14–£21 per hour (depending on experience) About the Rol eA prestigious global organization is seeking a polished, personable, and professional Front Desk & Office Coordinator to join its London office .This role is ideal for someone who thrives in a people-facing environment and enjoys creating a welcoming, high-touch experience for guests and colleagues alike. The successful candidate will serve as the face of the office while providing administrative and operational support to ensure the workplace runs smoothly .We are particularly interested in candidates from hospitality, luxury retail, customer service, concierge, airline, hotel, events, acting, performing arts, or general administrative backgrounds who are looking to transition into a corporate environment . Responsibiliti • esServe as the first point of contact for visitors, clients, and employe, • esWelcome guests and ensure a professional office experien, • ceAnswer and direct incoming phone cal, • lsManage reception and front desk operatio, • nsAssist with office coordination and administrative suppo, • rtSupport meeting room management and office organizati, • onCoordinate with internal teams on ad hoc projects and reques, • tsMaintain a polished, organized, and welcoming office environme, • ntAdapt to changing priorities and business nee dsQualificatio • nsStrong communication and interpersonal skil, • lsProfessional, polished, and customer-focused demean, • orPositive, outgoing, and approachable personali, • tyAbility to multitask and remain organized in a fast-paced environme, • ntStrong attention to detail and reliabili, • tyEagerness to learn and contribute to a collaborative te amAdditional Informati • onNo financial services experience requir, • edDegree not requir, • edFull-time, onsite position in Central Lond, • onExcellent opportunity to join a highly respected global organizati, • onStrong potential for long-term extension and/or permanent hi, • reImmediate availability preferr ed

✨ 5⭐ Career Receptionist – Investment 📍 Victoria, London | 💼 Fully Office-Based 💰 £35,000–£40,000 + Exceptional Benefits Calling all exceptional Receptionists with backgrounds in elite cabin crew, performing arts, asset management or private equity reception — this is a rare opportunity to step into a true “forever role” within a prestigious, global investment management firm. Based in stunning, design-led offices in the heart of Victoria, this is a highly visible, front-of-house role sitting at the centre of a high-performing and collaborative workplace team. You will act as the face of the business, delivering a seamless, polished and deeply professional experience to an elite client base including HNWIs, investors and senior stakeholders. Working on a dual reception, you will partner closely with an established and highly regarded Receptionist, taking direction from an exceptional Office Manager and contributing to a culture defined by excellence, precision and warmth. 🌟 The Role • Be the ultimate brand ambassador – poised, articulate and impeccably presented, • Deliver a best-in-class front-of-house experience, meeting and hosting VIP guests, • Manage meeting rooms via Outlook and Teams, ensuring seamless scheduling, • Maintain a flawless, five-star reception environment at all times, • Coordinate meetings, internal events and town halls with precision, • Set up and reset meeting rooms to exceptional, detail-driven standards, • Oversee pantry, catering and office supplies with a luxury service mindset, • Liaise with suppliers and support the smooth day-to-day running of the office, • Provide ad hoc administrative support to the wider team ✨ About You • 3–5 years’ experience as a Corporate Receptionist within asset management, private equity or investment environments, • OR experience running a high-profile, dual reception within a financial services setting, • A background in elite cabin crew, luxury hospitality or high-end client service is highly desirable, • Performing arts background strongly preferred – bringing presence, confidence and emotional intelligence, • Degree educated, with strong communication skills and natural gravitas, • Exceptionally well-spoken, polished and confident with senior stakeholders, • Highly organised, proactive and responsive to direction from an Office Manager, • Calm under pressure with a genuine passion for service excellence, • A career receptionist mindset – seeking longevity, stability and growth within investment 💫 Why Apply? • Beautiful, avant-garde offices in Victoria, • A people-first, high-retention culture, • The opportunity to secure a long-term career at home in investment, • Exposure to a prestigious, global and highly respected firm, • A role that truly values front-of-house as a profession ✨ If you are a standout, service-driven Receptionist with polish, presence and ambition – ready to step into your long-term home within investment – I would love to hear from you. #ReceptionistJobs #CorporateReceptionist #InvestmentManagement #PrivateEquity #FrontOfHouse #LondonJobs #VictoriaLondon #HospitalityCareers #CabinCrewToCorporate #OfficeJobs #ISEPartners

Front of House Professional | Mayfair, London | Up to £40,000 + Benefits We're recruiting on behalf of a prestigious London-based business for an experienced Front of House Professional to become the face of their stunning newMayfair offices . This is far more than a reception role – we're looking for someone who can take ownership of the front-of-house function, deliver a first-class visitor experience, and help create a seamless, high-performing workplace What you'll be doing ✔ Acting as the first point of contact for visitors and clie ✔ Managing reception, meeting rooms, and hospitality to the highest standards ✔ Working closely with the Office Manager to ensure smooth daily operations ✔ Providing Office Manager cover when required ✔ Supporting wider office administration and contributing to continuous improvement initiatives What we're looking for: ⭐ Previous corporate Front of House/Reception experience within a professional enviroment ⭐ Polished, confident, and highly professional communication skills ⭐ Strong organisational ability and a proactive mindset ⭐ Someone who takes ownership and enjoys making a positive impact The package: 💰 Up to £40,000 salary 🎁 Excellent benefits package 🏢 Beautiful Mayfair offices 📈 A highly visible role with genuine opportunity to add value If you know someone who would thrive in this environment, or you're interested in hearing more, please get in touch. #FrontOfHouse #Receptionist #OfficeSupport #OfficeManager #MayfairJobs #LondonJobs #FacilitiesManagement #Hiring #Recruitment #AdminJobs

Job Type: Full‑time, Permanent (On‑site) Salary: Competitive A well‑established company in North West London is looking for a professional and well‑presented Receptionist to manage a busy front desk and meeting rooms. This is an on‑site role suited to someone who is organised, proactive and confident dealing with people at all levels. About the Role As the first point of contact for visitors and callers, you will play a key role in creating a welcoming, professional environment. You will also support office operations and administrative tasks to help the wider team function effectively. Key Duties • Greet all visitors and manage all incoming calls in a courteous, professional manner., • Oversee meeting room bookings, set‑ups and refreshment arrangements., • Handle incoming/outgoing post, parcels, recorded items, courier bookings and taxi arrangements., • Keep the office stocked with supplies and support day‑to‑day building operations., • Log maintenance requests and assist support staff when needed., • A variety of administrative tasks as directed What We’re Looking For Experience • At least 2 years in a client/ public facing role ideally in a corporate reception setting, • Strong administrative background within a professional office environment. Skills & Attributes • Highly organised with excellent attention to detail and the ability to multitask., • Confident communicator with clear verbal and written communication., • Strong problem‑solving skills and a positive, “can‑do” attitude., • MS Office skills (Outlook, Word, Excel)., • Friendly, approachable, professional and presentable at all times. What’s they can offer. • Competitive salary and benefits based on experience., • Supportive and collaborative team environment.

Corporate Receptionist | Central London | 12-month contract Tay Associates have partnered with a prestigious financial services company in central London to recruit an exceptional Front Desk Receptionist to join their team to work along side another receptionist. This is an exciting opportunity for a polished, proactive, and highly organised individual who thrives in a professional, high-end environment and enjoys being at the heart of a busy office. As the face of the business, you will play a key role in delivering a seamless and welcoming experience for employees, executives, board members, and visitors alike. Key responsibilities include: • Managing front desk operations and visitor experience, • Coordinating meeting rooms and supporting executive and board meetings, • Preparing and resetting conference rooms, • Managing Zoom meetings and troubleshooting where required, • Coordinating catering for meetings and events, • Maintaining office presentation, supplies, and pantry areas, • Handling post, courier bookings, and office shipments, • Liaising with facilities and external vendors, • Supporting office culture initiatives and company events The successful candidate will have: • Minimum 2 years reception experience within a corporate enviroment, • Excellent communication and interpersonal skills, • Strong organisational skills and exceptional attention to detail, • A proactive, hands-on, “no task too small” approach, • A professional and polished attitude, • Confidence working with senior stakeholders and external guests, • Strong Microsoft Office skills, particularly Outlook This is a fantastic opportunity to join a collaborative and highly regarded firm with an excellent culture and beautiful offices. Apply Now!

5-SRC/SDLW Senior Receptionist Technology Up to £50k + benefits Liverpool Street, London Temp-to-perm About the Company: A global technology business with a strong reputation within its sector and an impressive international client base. With a growing London office and ambitious plans for continued expansion, the company offers a collaborative, innovative and fast-paced working environment. About the Role: This is a fantastic Senior Receptionist opportunity, providing front-of-house and administrative support within a busy and professional office environment. Working closely with the wider Workplace and Administration team, you will be responsible for creating a welcoming experience for visitors while supporting the smooth day-to-day running of the office. Responsibilities will include (but are not limited to): • Meeting and greeting visitors and acting as the first point of contact for the business., • Managing incoming calls and directing enquiries appropriately., • Coordinating meeting rooms and ensuring they are presented to a high standard., • Providing administrative support to the wider business., • Assisting with expenses and other ad hoc administration., • Supporting the coordination of internal and client events as required., • Working closely with colleagues to ensure seamless office operations. Candidate Specification: • Previous front-of-house, reception, guest services or customer-facing experience., • Exceptional client service skills and a professional, welcoming approach., • Strong written and verbal communication skills., • Proactive, organised and able to manage multiple priorities., • A collaborative team player with a positive attitude., • Strong attention to detail and willingness to support across a variety of tasks., • Experience within a corporate environment is advantageous, but not essential. Additional Information: • Temp-to-perm opportunity with an ASAP start., • Salary up to £50k plus benefits upon successful completion of the temporary period., • Fully office-based role., • Shifts are 8 hours between 7:45am and 5:30pm (set hours, depending on team requirements)., • Excellent opportunity to join a growing and successful business. If this sounds like the Senior Receptionist role for you, please apply today!

Administrative Assistant | US Law Firm | Growth Role! Working hours: Monday-Friday, 09:00-17:30 Hybrid working: Office-based role Location: City of London Salary: £35k-£40k Are you a highly organised and proactive individual looking to join a leading US law firm? This is an exciting opportunity to join a prestigious firm as an Administrative Assistant, with structured training and development and an opportunity to grow your legal career! This role offers excellent exposure across administrative, secretarial and client-facing functions, making it the perfect foundation for a long-term career in the legal sector. In this role, you’ll play a key part in supporting lawyers and firm staff, ensuring the smooth running of busy teams. Your ability to stay organised, manage competing priorities, and deliver high-quality work will be essential. Key responsibilities include: • Assisting with overflow PA work - managing diaries, scheduling meetings, and coordinating travel, preparing documents, • Supporting reception and client services, including event coordination, • Maintaining accurate filing systems and records, • Assisting with billing, expenses, and time entry, • Assisting senior staff with general administration, • Communicating effectively with clients and stakeholders What we’re looking for: • Minimum 6 months of administration experience in a legal or professional services environment, • Positive attitude with a proactive mindset, • Strong organisational skills, • Excellent communication and teamwork skills, • A willingness to learn and develop within a legal environment, • Strong IT skills, including Microsoft Office Why join this firm? You’ll be joining a globally recognised law firm known for its collaborative culture and commitment to developing early-career talent. With structured training, hands-on experience, and clear progression opportunities, this role provides an excellent stepping stone for a long-term legal career. If you’re looking to build your career in a professional, fast-paced environment, we’d love to hear from you. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

A highly regarded global investment firm is seeking an experienced Assistant Workplace Manager to join its Workplace team. Reporting to the Workplace Manager, you will play a key role in delivering an exceptional workplace experience while supporting the smooth day-to-day operation of the office. Working closely with internal stakeholders, external vendors, and building management, you will help create a safe, efficient, and engaging environment for employees and visitors. Key Responsibilities • Support the day-to-day management of the workplace, ensuring the office operates efficiently while maintaining exceptional standards across facilities, reception services, amenities, and employee support., • Act as a key point of contact for workplace-related enquiries, providing a responsive and high-quality service to employees and visitors., • Coordinate onboarding and offboarding processes, ensuring a seamless employee experience., • Support employee engagement initiatives, wellbeing programmes, and internal events that foster a positive and collaborative workplace culture., • Build and maintain strong relationships with building management and external service providers, ensuring all workplace services are delivered to a high standard., • Coordinate maintenance requests, workplace projects, office improvements, and refurbishment activities, ensuring work is completed on time and within budget., • Assist with space planning, workplace utilisation, office moves, and the maintenance of accurate workplace data and reporting., • Support health and safety initiatives, access control, emergency preparedness, and compliance with workplace policies and procedures., • Identify opportunities to improve workplace processes, enhance operational efficiency, and contribute to continuous improvement initiatives. Requirements • Minimum of 5 years' experience within Workplace, Facilities Management, Office Management, or Corporate Services., • Experience working in a corporate or professional services environment; financial services experience would be advantageous., • Proficiency with workplace systems and technologies, including ServiceNow, SharePoint, Slack, Microsoft Excel, access control systems, and other facilities management platforms., • Strong organisational and project coordination skills with the ability to manage multiple priorities., • Excellent communication and stakeholder management skills, with a proactive, service-oriented approach., • Bachelor's degree or equivalent higher education qualification.

We're seeking Junior Facilities Coordinator/Office Assistant with to support a fast-growing tech investment firm at an exciting stage of its development. This is an excellent opportunity for someone at the start of their career or has just graduated who is keen to develop hands-on experience in office operations and facilities. You will play an important role in supporting the smooth day-to-day running of the office. The role is varied and fast-paced, so it would suit someone who is proactive, adaptable, and enjoys getting involved in different tasks. You will also gain exposure to front-of-house support and work closely with the Office Manager. You will have 1 - 4 years of experience within a corporate environment or customer service as a Facilities Coordinator. Key Responsibilities: • Assist with daily facilities tasks, including meeting room setup and general upkeep, • Help maintain kitchen and refreshment areas, including restocking supplies, • Support with event setup, including room arrangements, includes heavy lifting, • Provide occasional reception cover, greeting visitors and handling deliveries, • Support the Office Manager with general administrative and facilities duties You will be a proactive individual with a strong willingness to learn, who is comfortable in a hands-on role. You will communicate confidently in client-facing situations and be capable of managing multiple tasks effectively. Additional Details: • Immediate start available, • 12 month role, • Early start time of 7:30am If you’re looking to build a career in facilities or office management and enjoy working in a supportive, fast-paced environment, we’d love to hear from you.

Job Title: Legal Secretary - Conveyancing Location: East London Office-based Salary: Competitive (DOE) Job Type: Full-time, Permanent We are working with a well-established law firm looking to appoint a proactive and organised Legal Secretary to support a busy fee earner. This role is client-facing and offers the opportunity to play a key part in ensuring the smooth delivery of legal services, enabling fee earners to maximise their time on billable work. The successful candidate will be a confident communicator, able to deal with clients sensitively and professionally, while managing a varied workload across administrative and legal support tasks. Key Responsibilities • Audio typing and preparing correspondence, legal documents, and reports from dictation, • Managing files, including opening and closing matters, and maintaining accurate records, • Handling telephone and email enquiries, liaising with clients and internal teams, • Supporting billing processes, financial administration, and payments, • General administrative support including document management, post handling, and reception cover About You • Previous experience as a Legal Secretary, • Strong communication skills with the ability to interact confidently with clients and colleagues, • Excellent organisational skills and ability to manage multiple tasks efficiently, • Experience with document production, audio typing, and case management systems, • High attention to detail and strong IT proficiency If you are looking for your next opportunity within a supportive and professional firm, please apply now or contact Megan for more information. We aim to respond to all applicants; however, if you have not heard from us within 10 days, please assume your application has been unsuccessful or the role has been filled.

JOB TITLE: Front of House Manager ABOUT THE ROLE A BRIEF SUMMARY The Front Office Manager will manage the day-to-day operations. They will demonstrate exceptional organisational skills and the very best in customer service and client care. The role will also support the General Manager, ensuring that the office and facility space is fit for purpose for both staff and clients. With a constantly changing building and news clients and requirement, this role must ensure a high attention to detail, and a proactive approach to their job. Working location: London Weekly hours: 40 Monday to Friday Reporting to: General Manager Role type: Full Time WHAT YOU’LL BE RESPONSIBLE FOR • Act as front-line point of contact for all clients, coordinating building operations and client bookings to ensure all their requests are managed, expectations are met and every client leaves ultimately satisfied., • Manage all logistical systems from access pass system to the facility portal. Ensuring they are in line with security and IT requirements., • Create and manage the “Goods in” process, including all deliveries from general post to engineering equipment. Working with the wider teams, including other sites to ensure all “Goods” are being tracked and ultimately end up in right place., • Support the General manager on facility maintenance for the building, from day-to-day upgrades; facility cleanliness and ISOS needs., • Build strong working relationships with all clients, reporting key information to senior management that will help the business achieve its goals., • Provide in shift supervision of the Runner team to ensure all duties are performed in accordance with their role., • Occasional out of hours works to support large productions., • Admin support for bookings team., • Adhering to our company H&S policy and ensuring that all company risk assessments are observed where applicable to your role, taking ownership of improvements and escalating concerns where necessary., • Line management and scheduling of the Front Office Coordinator & Runner Team. All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business. THIS ROLE IS FOR YOU IF YOU • At least 3 years’ experience in office, reception or service-based, client facing roles., • At least 5 years’ experience working in a professional capacity., • Approachable and well mannered., • Expert on Microsoft Office; Excel; PowerPoint., • Highly organised., • Proactive & quick learner., • Proven experience with organisational tools., • Proven experience working in a team., • Preferred team management experience., • Beneficial to have previously used scheduling tools., • Broadcast and/or sport knowledge desirable IN THIS MANAGEMENT ROLE WE’LL BE EXPECTING YOU TO • Maintain a safe working environment for your teams by complying with all required Health & Safety procedures, and other management processes e.g. ISO standards;, • Be the first point of contact for your team for any queries, escalations, and feedback;, • Hold regular meetings with each member of your team to align on topics, direction, information sharing, create an opportunity for the team to be heard and sense of community;, • Regularly review workload across the team to ensure efficiency and balance;, • Provide feedback to your team to allow continued growth;, • Ensure new members to your team have a thorough onboarding process including regular review during probation (excludes onboarding provided by HR);, • Actively support the development of your team through action plans;, • Actively manage poor performance;, • Communicate and reinforce key business messages to your team, for example following Manager Meetings, Town Halls, email communications;, • Understand key Company policies/processes and help your team to understand;, • Be responsive to requests for information to colleagues and other departments;, • Ensure your team complete all mandatory training;, • Carry out an annual performance review with each member of your team;, • Take any necessary steps to ensure that individuals are not subjected to harassment, sexual harassment, or bullying;, • Manage day to day spend in line with company objectives, direction and in the interests of the company.

ABOUT YOU We love diverse, different and delightful people. You don’t have to be a certain type to fit in. We embrace characters who bring something new and interesting, contributing to our international and eclectic blend of personalities. PURPOSE & ACCOUNTABILITY As Office Manager your purpose and key accountabilities are: • To ensure smooth operation of the office on a day-to-day basis, • To act as a key point of contact for staff Ideal start date: mid - end of July 2026 Number of in-office days: 4 KEY RESPONSIBILITIES Office Manager - Front of House • General FOH duties – ensuring office is stocked up, drinks and snacks filled up and ordered, • Ensure meeting rooms, reception area and office are kept spotless and welcoming, • Manage the booking of catering if required, • Manage post, collecting and distributing all post as well as organising couriers, • Keeping up to date with any holiday and office decorations, • Monitor stationery stock and ordering of general office supplies including weekly shop and stocked for work events, • Issue, program and monitor cards, • Ensure that any facilities management issues are dealt with effectively and promptly by liaising with appropriate people/suppliers, • Booking all travel for staff including flights, accommodation and taxis., • Internal comms about office updates, events, birthdays, new starters, etc, • Arranging any gifts including staff and clients, • Oversee and manage social events and various initiatives, including agency Summer and Christmas parties and others within the agency, promoting and communicating as appropriate, • Act as a fire warden for Freedman, • Oversee the office cleaning, maintenance and security support, acting as first point of contact for any issues, • Help to set and monitor budgets for all expenditure associated with the running of the office and the provision of general office supplies, • Onboarding to new starters and leavers, • Support across teams, • Support CEO in diary management, • Manage meeting rooms, internal workshops, • Update office artwork, furniture, decorations HR Support • Prepare and issuing documentation for new starters including offer letters, contract, reference check, checking visa requirements, • Help support with payroll, logging overtime, leavers and joiners, • Keep all records up to date, any staff changes, risk assessments, • Onboarding new joiners by adding required documentation to the company server, setting them up on the HR portal and giving an induction, • Preparing and issuing documentation for leaver including leaver letter with official last date, holidays owed or over, HR portal maintenance, server document maintenance, • Keeping Company Policy documents up to date and circulating amongst staff, • Preparing salary change and promotion letters for staff, adding these to the server, updating the HR portal

OFFICE SERVICES ASSISTANT - PART TIME LONDON £35,000 FTE PLUS BENEFITS My client, a leading law firm based in the City (Holborn), are seeking an Office Services Assistant to join their team on a permanent part time basis working Tuesday, Wednesday and Thursday. You will be joining the current Office Services team of 3 who are responsible for reception, hospitality, overseeing the smooth running of events, facilities and mailroom and reporting directly into the FM. THE ROLE • Delivery of the exceptional customer service experience to all colleagues and guest visiting the firm, • Daily postal duties, • Accurately monitoring different types of documents, • Post room & print hub care, • Ordering couriers, taxis and flowers, • Archiving tasks, • Daily preparations for the meetings and events that take place in the office., • Manage visitor and meeting room bookings, • Check the office floor space every day, ensuring that our facilities are in order., • Oversee event and hospitality management., • Able to deputise and cover reception, hospitality, post room duty & office services personnel, • Work with the FM maintaining site procedures and deliver basic Health & Safety management related tasks such as fire risks induction and power failure procedures., • Take facilities helpdesk calls, • Managing monthly planned maintenance bookings with contractors., • General office repairs SKILLS • Previous relevant experience within the customer services or office services field., • Excellent team player., • Attention to detail, • Excellent verbal and written communication skills., • Excellent interpersonal skills with can-do attitude., • Excellent customers service skills., • Excellent organisational skills., • Front of house, hospitality, call handling., • Knowledge of basic office services & facilities., • Mailroom / courier Procedures., • Experience in room booking systems. Please apply today for immediate consideration!

Personal Assistant within Financial Services Location: City of London Salary: £40,000 - £45,000 per annum. Working Pattern: 4 days in the office / 1 day WFH Overview: We are seeking a highly organised and proactive Personal Assistant to provide first-class support to a team of Managing Directors / Directors within a fast-paced, corporate environment. The successful candidate will also collaborate closely with the wider PA team, offering administrative support across the business, including to junior fee earners. This is a dynamic and varied role, suited to someone who thrives on multi-tasking, takes pride in the details, and is comfortable working with senior stakeholders in a high-performing team. Key Responsibilities: Executive & Team Support: • Provide seamless PA support to a team of Managing Directors & Directors, including complex and ever-changing diary management, • Coordinate meetings across time zones, ensuring all logistics are handled efficiently, • Assist the PA team with ad-hoc requests from junior fee earners Travel & Expenses: • Manage extensive travel arrangements including flights, trains, hotels, visas, and dining/meeting venues, • Process monthly expenses for the team using Concur, ensuring timely and accurate submissions Document & Presentation Support: • Format presentations and documents in line with company or client branding, • Handle quick-turnaround amendments and print setups with precision, • Prepare and bind materials for meetings as required Event Coordination & Internal Engagement: • Planning and execution of events (team drinks, lunches, celebrations, Away Days, corporate events) Office & Admin Support: • Provide cover for reception duties during holidays or lunch breaks, • Support CRM database upkeep – update contacts, log meeting notes, and maintain data accuracy, • Perform general administrative tasks including filing, scanning, archiving, and office errands, • Support the other London PAs with overflow tasks as needed, • = Required Skills & Experience: • Proven experience (at least 4 years) in a similar PA role within the finance, consulting, or professional services sector, • Excellent command of Outlook, PowerPoint, and Excel, • Experience using Concur (or similar expense software), • High level of accuracy, attention to detail, and discretion, • BUBBLY and FUN!, • Wanting to excel and bring energy to the team! About You: • Exceptionally organised and able to manage multiple priorities under pressure, • Personable and professional, with strong written and verbal communication skills, • Able to work effectively with a range of personalities and seniority levels, • A true team player, willing to step in and help wherever needed, • Proactive and solutions-oriented, with a "can-do" attitude, • Confident, polished, and discreet when handling sensitive information Other: • As part of the wider Support Team, you’ll be expected to contribute to the smooth running of the London office, assisting with cover during absences and taking on additional hours when needed, • Flexibility and adaptability are key in this collaborative, fast-moving environment, • Super culture heavy environment, inclusive and fun., • Various Fitness classes!, • Progression opportunities, • Really lovely company, • REF: HT171581

Receptionist & Administrative Assistant – 4 Days per Week London | £24,746 (Pro‑Rata) | £32,000 FTE | 29 Hours Per Week Our Insurance client is seeking a professional, organised and personable Receptionist & Administrative Assistant to support our busy London office. This is a dual role combining front‑of‑house responsibilities with wider administrative support across the business. Working Pattern • Mon–Tues: Reception (08:30–17:00), • Wed–Thurs: Administration (09:00–17:00) Fully site‑based Monday–Thursday. There is potential for the role to increase to 5 days per week for candidates seeking full‑time hours (2 days Reception, 3 days Admin). Key Responsibilities • Welcoming visitors and managing the reception area, • Coordinating meeting rooms, catering and room setup, • Handling calls, post, couriers and office supplies, • Maintaining tidy communal areas and refreshment stations, • Audio/copy typing and document production, • Supporting events, travel arrangements and general office administration, • Updating systems, running reports and filing, • Providing cover for reception and secretarial teams when required, • Assisting with ad hoc tasks during quieter periods What We’re Looking For • Experience in reception, front‑of‑house or administrative roles, • Strong organisation, attention to detail and time management, • Excellent communication skills, • Confident with MS Office and able to learn new systems, • Friendly, proactive and professional approach, • Flexible team player with a can‑do attitude If you’re polished, reliable and enjoy a varied role in a professional environment, we’d love to hear from you.

5-JR/SDLW Receptionist Technology Up to £45k + benefits Liverpool Street, London Temp-to-perm About the Company: A global technology business with an impressive international client base and ambitious growth plans. The company offers a friendly, collaborative culture and a modern working environment, making it an exciting time to join the team. About the Role: This is an excellent opportunity for a customer-focused Receptionist to join a growing business and gain exposure to a busy corporate environment. Working as part of a supportive team, you will be responsible for creating a positive first impression for visitors, assisting with the day-to-day running of the office and providing administrative support where required. Responsibilities will include (but are not limited to): • Welcoming visitors and managing the reception area., • Answering and directing incoming calls and enquiries., • Coordinating meeting rooms and assisting with meeting set-up., • Providing administrative support to the wider team., • Assisting with expenses and other office administration., • Supporting internal and client events when required., • Helping to ensure the office remains organised and running smoothly. Candidate Specification: • Previous reception, customer service, hospitality or guest services experience., • A professional and approachable manner., • Excellent communication and interpersonal skills., • Strong attention to detail and organisational skills., • A proactive and positive attitude., • Enjoys working as part of a team., • Keen to learn and develop within a growing business. Additional Information: • Temp-to-perm opportunity with an ASAP start., • Salary up to £45k plus benefits upon successful completion of the temporary period., • Fully office-based role., • Shifts are 8 hours between 7:45am and 5:30pm (set hours, depending on team requirements)., • Excellent opportunity to join a growing and successful company. If this sounds like the Receptionist role for you, please apply today!

📍 East London (Tower Hamlets) | Term-Time Only | On-Site 💰 Salary: £25,000–£30,000 FTE (Full-Time Equivalent) | Approximately £21K-£25.2K per annum (term-time only) Help Build a Different Kind of College At ONELAB College, we're redefining education for young people aged 16–25 with Special Educational Needs and Disabilities (SEND). We believe education should be creative, practical and connected to the real world. Through our Design > Make > Sell philosophy, learners don't simply study—they design, create, collaborate and build the confidence, independence and skills they need to thrive beyond education. Behind every exceptional learner experience is an exceptional organisation. That's why we're looking for an outstanding College Administrator. This is not a traditional administration role. It is an opportunity to become a key part of a growing college where organisation, professionalism and operational excellence directly support learner success. About the Role As College Administrator, you'll sit at the centre of ONELAB's day-to-day operations, working closely with the Principal and Senior Leadership Team to ensure the college runs smoothly, professionally and efficiently. You'll help create an environment where learners feel safe, families feel confident, staff are well supported and visitors experience ONELAB as organised, welcoming and aspirational. Your work will underpin many of the systems that make high-quality education possible, including learner administration, attendance, safeguarding processes, communication, reception, qualification administration and operational coordination. If you're someone who enjoys creating order from complexity, anticipating problems before they arise and making things run seamlessly behind the scenes, this role will be incredibly rewarding. What You'll Be Doing As our College Administrator, you'll play an important role across the organisation by: • Managing reception and creating a professional front-of-house experience., • Maintaining accurate learner records and Arbor MIS., • Supporting attendance monitoring and safeguarding administration., • Coordinating awarding body administration, learner registrations and qualification records., • Supporting meetings, reports, communication and administration for the Senior Leadership Team., • Maintaining organised office systems, resources and operational processes., • Acting as a professional point of contact for learners, families, staff and external agencies. Every detail matters because every detail contributes to a positive learner experience. Who We're Looking For This role will suit someone who takes genuine pride in their work. We're looking for someone who is: • Highly organised and exceptionally reliable., • Calm, professional and solution-focused., • Proactive and able to anticipate what needs doing., • Confident managing multiple priorities without compromising quality., • An excellent communicator with strong attention to detail., • Comfortable working with digital systems, data and administrative processes., • Passionate about contributing to an ambitious organisation that is making a genuine difference. You're the type of person people rely on because they know you'll follow things through, communicate clearly and maintain high standards, even when things get busy. Why Join ONELAB? ONELAB is more than a college. We're building a new model of education where creativity, enterprise and high expectations help young people with SEND realise their potential. When you join ONELAB, you'll become part of a team that believes: • Every learner deserves an exceptional experience., • Professionalism and kindness go hand in hand., • Strong systems create the foundations for great education., • Every member of staff has a meaningful role in shaping learner outcomes. You'll have the opportunity to contribute to a growing organisation, work alongside passionate professionals and play an important role in helping build something purposeful and lasting. Is This You? You're looking for more than your next administration job. You want to be part of a team that's ambitious, values high standards and believes the work behind the scenes matters just as much as the work in front of learners. You enjoy bringing structure to busy environments, solving problems before they become issues and helping others do their best work. Most importantly, you believe that every young person deserves an organisation that is calm, professional, well organised and built around their success. If that sounds like you, we'd love to hear from you. Key Timelines Applications Close: Wednesday 8th July 2026 at 5:00pm In-Person Interview Week for Shortlisted Candidates: Monday 13th July to Friday 17th July

Corporate Receptionist / Hospitality Assistant London PART TIME - Tues, Weds & Thurs £21k - (£35k pro rata ) Corporate Receptionist Vacancy in London PART TIME - 3 days a week.. An opportunity has arisen at large global Finance Firm - Hospitality & Reception, Events assistant - & Reservations of Meetings and generally providing 5* customer service and liaising with VIPs and UHNW individuals. ESSENTIAL EXPERIENCE: Either...Corporate Reception, Cabin Crew or Hotel Reception. Using your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches. This firm has excellent benefits offered!!! Duties • Meeting and greeting clients, visitors and colleagues in a warm, professional manner., • Supporting reception cover, including visitor arrivals, calls and general enquiries., • Preparing meeting rooms and client areas to a high standard., • Assisting with refreshments, hospitality and internal events., • Helping with room bookings and ensuring meeting spaces are ready throughout the day., • Supporting post, courier and delivery arrangements., • Keeping office areas, tea points and shared spaces tidy, stocked and presentable., • Assisting with stationery, supplies and basic office services tasks., • Reporting facilities issues and following up where required., • Liaising with suppliers, contractors and internal teams., • Supporting general administration and day-to-day office operations., • Providing flexible support to the wider team during busy periods, events and absence cover. Please Google 'Receptionists Recruitment Agencies" for all our jobs

Receptionist – Hedge Fund Monday - Friday onsite About the Hedge Fund A leading hedge fund based in London is seeking a bright, professional and highly organised individual to join its business administration team. This is an excellent opportunity to join a dynamic and fast-paced environment, acting as the face of the firm and providing exceptional front-of-house and administrative support. Key Responsibilities • Manage the reception area and provide a professional welcome to visitors, clients and employees., • Handle incoming telephone calls and direct enquiries efficiently and appropriately., • Coordinate meeting room bookings and ensure rooms are prepared with all required resources., • Provide administrative support, including data entry, document management and general office administration., • Assist with the organisation of internal and external events, liaising with suppliers and stakeholders as required., • Support day-to-day office operations, including ordering office supplies and coordinating with facilities providers., • Assist with a range of ad hoc projects and business support activities as required. Candidate Profile • Graduate calibre, demonstrated through education, professional experience or equivalent achievements., • A minimum of 12 months' experience in a receptionist, front-of-house, administrative or similar client-facing role., • Excellent verbal and written communication skills with a polished and professional approach., • Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment., • Proficient in Microsoft Office applications and comfortable learning new systems and technologies., • Professional, discreet and confident when interacting with senior stakeholders, clients and visitors., • Proactive, adaptable and committed to delivering a first-class service.

Corporate Receptionist 1 x Hybrid & 1 x Onsite. Languages help - German/French or Spanish London £35k to £43k salary (dep exp) London Global Law Firm Corporate Receptionist opportunity has arisen at large global Law Firm - Reservations of Meetings & Executive Events and generally providing 5* customer service and liaising with VIPs and UHNW individuals, also providing team support administratio n ESSENTIAL EXPERIENCE: Reception, Hotel Reception PREFERAB LYUsing your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches with the catering team, and carrying out diary manageme nt This firm has excellent benefits offered including great Bonus, Gym membership, Season ticket loan, Private Dental, Life Insurance, Private Health and m oreIMPORTANT: Previous FOH receptionist experience from either a company, or a 4 or 5* Hotel, or ex-cabin crew experience essenti • al.Reception Duti, • es:Meeting and greeting in a warm, friendly manner to clients, staff and visit, • orsUtilising the meeting room calendar / meeting room softw, • areSetting up conference ca, • llsOverseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all ti, • mesBooking lunches, liaising with hospitality teams for drinks and lunches for gue, • stsKeeping check on office supplies and ordering if necess, • aryGeneral administration (photocopy, fax, scanni, • ng)Booking Travel and Accommodat, • ion Requireme • nts:Previous FOH/Reception or Cabin Crew experi, • enceWonderful communication and administration sk, • illsAble to successfully communicate at the highest l, • evelAbility to prioritise and have attention to de, • tailA team plater and knowledge of MS Out look Please Google "Receptionist Needed" for more of our Corporate FOH Vaca ncies

A well-established and busy legal practice is seeking an experienced Receptionist / Administrator to join their team in E5. This is a varied role where you will be the first point of contact for clients, while also providing essential administrative support to the property and wider legal team. This is a fully office-based role with working hours of Monday to Thursday 9:00am–5:30pm and Friday 9:00am–3:00pm. The role offers a generous benefits package, including 25 days’ annual leave plus bank holidays, with on-site parking available. Key Responsibilities: • Acting as first point of contact for clients, • Managing incoming calls, emails and general reception duties, • Supporting the property team with day-to-day administrative tasks, • Preparing and formatting legal and property documentation, • Assisting with file opening, document management and case administration, • Liaising with clients, solicitors, estate agents and other professionals, • Providing general administrative support to the wider team as required Key Skills: • Previous experience in a corporate, legal or professional services environment (essential), • Strong communication and interpersonal skills, • Highly organised with excellent attention to detail, • Proficient in Microsoft Office, • Professional, presentable and client-focused approach, • Property administration experience is highly desirable If you have strong corporate experience and are looking to build your career within a professional environment, we would love to hear from you. Please apply to Fame Recruitment today with your CV or contact us for a confidential discussion. Fame Recruitment is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Due to high volumes of applications, we are unable to respond individually however, if you have not heard from a consultant within 24 hours then your application has been unsuccessful.

Executive Assistant – Private Equity | Mayfair £65,000 + Exceptional Bonus & Benefits 5 Days Office-Based | Mayfair, London An exceptional opportunity has arisen for a highly accomplished Executive Assistant to join an ultra-exclusive, globally respected investment firm in the heart of Mayfair. This is not a typical EA role. Set within beautifully designed, light-filled offices, you will be part of a discreet, high-performing environment where excellence, detail and presentation are second nature. With access to an in-house Private Chef preparing fresh, tailored meals daily and a tranquil tropical courtyard designed for relaxation, this role offers a truly elevated working experience. The Role Supporting a dynamic team of 8 investment professionals, including senior leadership at Director level, you will operate at the heart of the business, acting as a trusted right hand and ambassador of the firm. Based from a stunning, design-led reception space—complete with a signature scent and a constant flow of Ultra High Net Worth visitors—you will blend traditional EA support with front-of-house excellence and project coordination. Key Responsibilities • Complex and ever-changing diary management across multiple time zones, • Coordination of intricate, multi-stop international travel on a weekly basis, • Acting as a polished first point of contact for UHNWIs and senior stakeholders, • End-to-end management of meetings, including logistics, hospitality and presentation, • Supporting high-profile projects including investor events, roadshows and private functions, • Expense management across multiple currencies, • Partnering closely with senior leadership to ensure seamless day-to-day operations About You • 5–10 years’ experience as an Executive Assistant within Private Equity or a Hedge Fund, • Proven experience supporting a team, including senior leadership/Director level, • Impeccable presentation and communication skills, • Calm, composed and highly organised with exceptional attention to detail, • Naturally service-oriented with a discreet and professional approach, • Confident managing high volumes of work in a fast-paced, high-performance environment The Offer • Outstanding bonus and comprehensive benefits package, • A truly luxurious and thoughtfully designed working environment, • Daily chef-prepared meals tailored to your dietary preferences, • Access to a private courtyard relaxation space, • The opportunity to work within an elite, globally respected investment firm This is a rare opportunity to step into a role that offers not only professional challenge and exposure, but also a sense of glamour, prestige and pride in your working environment. If you are looking to elevate your EA career within one of London’s most exclusive investment settings, we would love to hear from you.

Hey! Shun here, I’m the CEO and co-founder of Anima. We’re building an active learning OS for all of healthcare and life sciences towards maximising human wellbeing globally. My entire life, I’ve been pulling on a thread that’s affected all of us in some way. Millions die every year because their medical problems aren’t treated quickly enough. Hundreds of millions suffer pain, worry and discomfort needlessly because of long waiting times. I trained as a doctor and quit out of frustration at seeing countless cases of people dying because they got misdiagnosed or didn’t get the right care plan. In one devastating incident, the healthcare system had simply forgotten to follow up about abnormal test results. Pulling the thread led me to the health spending team at HM Treasury, responsible for deploying 100s billions into the NHS - there, I worked on workforce and system reform policy with No.10 and NHS England (most notably on forming statutory ‘integrated care systems’, which was signed into law as part of the Health and Social Care Act). Seeing the problem space at all abstraction levels convinced me that the only way to fix healthcare was to build a ‘Care Enablement’ platform that can automate and abstract away work at the clinic, and 10x doctors. Doing so would also be the path to a superhuman personalised medicine agent that could go well beyond humans, crunching tens of thousands of low level features at genome and transcriptome level. At Anima, you’ll help us extend the 3 existing product lines we have, that millions of patients use, and build out new ones at the very cutting edge of healthcare reinforcement learning and agentic AI. Your work will save countless lives. I won’t write too much here, because I think the metrics speak for themselves and if we get further along the process, we can always discuss it more. Users love our product. The biggest testament to this is that most of our growth comes from virality and referrals. As one of the standout companies in YC’s W21 batch, we raised $2.5M before Demo Day in just 4 days, led by Hummingbird. In early 2024, we closed an oversubscribed Series A round of $12M, led by Molten Ventures. We’ve been turning down pre-emptive offers of more capital since 2024. Anima clinics look after 3 million lives, and every day around 20,000 people get care through Anima, growing fast. Since the beginning, we’ve cultivated a unique hacker culture at Anima with a flat hierarchy. If you look at some of our LinkedIn profiles, you’ll note that the title is often ‘Product at Anima’, which is a more accurate description of what your role will be - it’s much broader than the typical SWE role. We predict that small, killer T-shaped teams will win out over large mediocre ones in the era of agentic AI. We've been purposefully building a 'knights of the round table' where each person has an incredible amount of ownership, autonomy and human impact on saving lives - zero line managers, PMs or EMs, but an intensive focus on coaching and teaching. [In case you’ve seen the show, the best analogy is Firefly and the crew from it. Greatest show ever imo.] It started with me. I self taught and wrote a lot of the Anima 1.0 code, and Anima’s active learning patent. I run most of the hiring tech chats to this day. I first and foremost see myself as an IC and builder, and still build stuff in my spare time. More than 80% of our product team are VPs, ex-technical founders and former CTOs (we do not have titles internally). We also have domain experts, including full-stack clinical engineers: ex-MDs who left established medical careers to join Anima because they recognised the much higher leverage they’d have here. Almost everyone in Anima is at least somewhat technical and very UX focused. This makes for a truly flat hierarchy. Internally, people have described it as a hive mind - there is little semantic error because we all deeply understand the problem, engineering, grading for potential features, and trade-offs. With the outlier product talent density at Anima, there's a heavy focus on coaching and teaching, with no need for line management. We've been able to make huge strides in the NHS because we all deeply understand the problem, grading tasks based on our engineering expertise, and real life clinical trade-offs. This deep domain knowledge is ultimately how we integrated with the major electronic health records (EMIS and SystmOne) in just 4 months, and grew from $150k to $7m in 20 months and 3 product lines. We're relentlessly resourceful. In 14 months, we built an extremely loved enterprise app that users have said 'seems too good to be true'. Anima can take an information complete medical history as good or better than a typical human doctor, and increasingly automates front and back office in a way that would’ve seemed like science fiction a few years ago - for example, Annie (our AI) now deals with a large percentage of documents completely autonomously without a human in the loop. Anima is a safe haven for free thinkers and we've been careful to build a culture where everyone feels comfortable being their complete unfiltered self, sharing their honest thoughts, feelings without ever needing to self-censor. Joining Anima means joining a crew with exceptional talent density, and your crewmates will never let you down. We hire talented people who think from first principles and have high growth potential - great decision makers who deserve to have complete autonomy and are forces of nature when empowered with it. Decisions are never made in isolation by the founders. All information is transparently available to the whole team on our Notion - every meeting, decision, success, failure. We have a live Retool dashboard which shows live MRR, linked to Stripe invoices. We are deeply collaborative, and through mutual and self-challenge, we converge towards the optimum, and decisively execute. We are united by child-like intellectual curiosity and experiment and wander freely when the right path isn’t clear. We believe all future managers should be formidable individual contributors & domain experts. We hire candidates from all over the world. We offer flexibility over work schedule and location. We have a good time! We get the whole team together at least twice a year for team retreats, with the last ones in Brittany (France), La Paz (Mexico), Tuscany (Italy), Dominican Republic! Hi - My name is Shun, a medical doctor and CEO of Anima. Thanks for checking out our job ad! We’re tackling a problem that has affected everyone in some way: Globally, millions die every year because their medical problems aren’t treated quickly enough. Hundreds of millions suffer pain, worry and discomfort needlessly because of long waiting times. We’ve built ambitious software to automate the entire healthcare workflow - from history taking consultations, to report abstraction, to recommending & saving a coded action plan for the patient, ready for a human doctor to greenlight. By doing this, we get patients optimal care within 24 hours and 10x the clinical workflow in the process. It's a win-win for patients and healthcare professionals. We are pretty unique among health techs: we have both medical and engineering domain expertise - there are 4 doctors working full time at Anima, as well as 'pure' software engineers. I wrote the first backend in Node. As a doctor and former HM Treasury health policy advisor managing £4bn budgets in UK health spending, I have full stack domain knowledge and personal experience of the problem we’re solving. Like me, the whole Anima team have personal experience of the problem we're solving: we're building what we wished we had as doctors. Please note that as this role may involve site work and on-site support for our users, we can only consider your application if you are based in the UK. You will not be able to complete our screening task if you are not based in the UK, so please bear this in mind when submitting your application. We hope to welcome you to the team soon! Join Anima, and you'll use your influence and people skills to get Anima into clinics and entire regions: an urgently needed product that saves lives amid critical levels of patient demand, with healthcare systems in crisis across the globe. Since launching in the UK, we're now used in by GP practices, primary care networks and federations across the country who collectively provide care for over 2 million patients. Our current distribution team have said that one of the biggest perks of working at Anima is seeing the delight and disbelief on people’s faces when we show them our demo, something that is truly a 10x generational leap. Here’s what some of our users have been saying: *“I sent a plan to the patient and it’s incredible, within a few minutes they’re coming back to me saying that they can make the appointment!” "I would call that next generation, I think you have that badge" ”Sometimes you need to stop driving a Fiesta and buy a Mercedes"* Lots of us went into medicine because we wanted to maximise our positive impact. At Anima, we understand that distribution is the other half of a legendary product. Here are incredible things we’ve built as a result of our fullstack sales team: A Clinical Director at one of our practices wanted to streamline multiple access channels and make access equitable and fair. After some great discovery and deep listening, the AM together with the customer suggested we build something called ‘proxy requests’, which would allow the reception team at a clinic to complete Anima requests on behalf of a patient who was on a landline call - this made it possible to give someone with no internet or mobile phone the same access to care. This is now one of our most popular features that has led to viral referrals and fanatical users. One of our fullstack account manager, realised that adding a configurable feature that allows patients to self-book appointments directly into the electronic health record calendar would be critical to closing large enterprise accounts. By deeply understanding the pain points and anxieties underlying the feature, Anima built the feature in 9 days, to the great excitement of users at demo calls and $1m+ ACV meetings. Off the back of fanatical referrals from our existing users, the team was invited to present to NHS England at national and regional level, and we’ve been helping to shape the future of the primary care market through an upcoming $1bn+ procurement framework. Hungry and wants their shot to change the world - a force of nature when empowered with the tools, resources and development to do it. Exceptional communicator, able to distill complex information into clear and concise bullets without jargon. An excellent conduit between users and the rest of the company. Able to execute a high sigma discovery process and in combination with incisive people intuition, elucidate deep pain points and opportunities to excite within minutes of the first call. Has incredibly high standards for themselves and an unshakeable growth mindset: able to challenge themselves and those around them to push to do things better. Exceptionally organised: able to build & maintain multiple relationships across a diverse range of organisations, and consistently execute on plans to onboard and retain users. Reliably follows up on 100% of qualified leads at optimal intervals. A gifted relationship builder, able to quickly build rapport and emotional anchors with almost anyone and any persona. Pragmatic rather than dogmatic in decision making: able to weigh real world data appropriately, changing course when necessary towards optimal outcomes for patients and clinicians. Keen to understand the big picture & entire context of the company and vertical; impatient to grow towards a senior executive role. Seeks to maximise combined team productivity, communicating the right things at the right time through the right channels. Intellectually curious and loves learning - able to tackle entirely novel challenges that lack prior precedent through first principles thinking, creatively using the right pragmatic approach, with an understanding of alternatives and trade offs. It's helpful to have B2B/SaaS experience, generating leads of $30-50k+ ACV, but not mandatory - we will make exceptions if you’re a high performing BDR. You need to have demonstrated a high growth mindset and potential for rapid skill development through past projects. For this role, you will need to be based in the UK. We're live with GP teams across the country, being used by teams across the NHS. Over the rest of 2024, we're continuing to onboard teams that want to build the future of healthcare, and will be working with the NHS to deploy Anima at regional & national level. We’ll also be identifying international partners to power Anima’s next stage of growth. We’re looking to add talented account executives who understand the urgency and importance of what we’re doing for society and are hungry to make impact. Our VP Sales has a 90%+ e2e close rate, and the distro org averages about 80%. Our CAC payback, gross margin, retention are all world class and you'll be joining an exceptional team with top metrics for SaaS, despite being in a traditionally slower vertical. First month - some examples of what to expect: Participate in user discovery & demo calls to develop a deep understanding of their fundamental motivations and needs/pain points, translating these insights into optimal feature roadmaps. Source leads and execute campaigns. Get as much exposure as possible to developing the full lifecycle of an opportunity from lead through to closure. Join the team at events & conferences, speaking to potential users, conducting demos and converting leads. Next 6 months - some examples of what to expect: Build domain expertise to scale our prospecting, identifying the teams in the most pain who are likely to become fanatical users of Anima. Become the central point of contact for assigned GP practices and PCNs. Your job is to maximise discounted fanaticism, doing whatever is necessary to help practices start - and continue - using Anima. Work with customer success colleagues to maximise virality and fanaticism across your accounts, doing whatever is needed to ensure every account leads to the maximum number of fanatical referrals. 6+ months - some examples of what to expect: Potential to transition into a Strategic Enterprise AE, with managerial responsibility for junior AEs joining the team. Take on account management responsibility for larger accounts e.g. GP federations and ICSs (covering 1m+ patients). Work with the team to scale our sales & marketing, including working with NHS leaders to identify and secure regional & national-level procurement opportunities, including those beyond primary care.