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Responsible to search new offices across UK by working with head of Admin Europe. Purchase office insurances across UK by working with EHS manager. We need the person to work on-site to deal with all office related tasks and also reception the visitors from our customers, vendors, HQ and other siste

Ensuring there is a professional environment within the office/reception space at all times.

My client, a leading international law firm based in the City, are seeking a Facilities Helpdesk Operator to join their Facilities team with a shift of 10am – 6pm. THE ROLE The Facilities Helpdesk Operator role is responsible for providing high quality customer service to the London Office by being the central point of contact for all building related issues. As well as managing the inbox, the operator is responsible for maintaining the CAFM system and its supporting systems. The role is an important interface with both internal teams like Office Services and Reception, and external service providers. They will be a good communicator at all levels, used to working within a corporate environment and familiar with all aspects of Facilities Management. DUTIES • Manage, control and monitor efficiently the day-to-day operation of the Helpdesk function., • Effective management of all preventative maintenance (PPM) scheduling and reactive service calls, including logging of jobs, seeing through from start to completion, and escalating where appropriate., • Update the internal client requesting facilities assistance on the status of their call, advising of any problems or issues with their request., • Ensure all certification and supporting paperwork supplied is saved within the CAFM system and managed effectively within Helpdesk., • Produce a variety of reports regularly, collation of statistics and any other reporting / analysis requested., • Manage Helpdesk administration and facilitate training requirements., • Carry out modifications and updates on system data regularly and maintain an effective filing system., • Capture Events and associated requirements for efficient and smooth delivery of service., • Management, uploading and amendment of asset information held in CAFM system and helpdesk operation., • Liaise with external parties where required., • Supporting the Facilities team in the management of services to the business. THE CANDIDATE • A strong sense of clients’ needs and the ability to tailor approach to suit a wide range of supply and demand issues., • You must have the ability to share best practice knowledge and experience., • A ‘can-do’ approach, willingness to learn and extend the role above and beyond the job description, approachability, flexibility and a practical/common sense approach is required., • Demonstrate integrity and professionalism; show a willingness to accept accountability; possess the ability to assess and understand the wider impact of actions and stay calm in demanding situations., • You will need to work proactively to maintain a high quality of service using problem solving skills. Providing supervision and motivation of direct and indirect resources to complete tasks., • You will have strong interpersonal skills and will actively seek to introduce yourself and improve lines of communication within the departments you work with., • Working experience in a Facilities Management environment., • Intermediate to advance IT literacy in Microsoft Office including MS Word, Excel and Outlook., • Previous CAFM knowledge Please apply today for immediate consideration!

Receptionist/Administrator 📍 South West London (Office-based) 🕒 Full-time, Monday to Friday, 9:30am–5:30pm 🕒 Flexibility required for early client appointments and team meetings 💼 Salary: Circa £25,500 – £26,000 Ready to join a multi-award-winning law firm with a unique culture and a modern approach to legal services? We’re looking for a personable and proactive Receptionist Administrator to be the welcoming face of a law firm. This is a brilliant opportunity to grow within a boutique law firm known for its collaborative spirit, attention to detail, and commitment to quality. 🔍 What you’ll be doing • Managing front-of-house and reception duties with warmth and professionalism, • Setting up meeting rooms, handling deliveries, and keeping the office running smoothly, • Supporting senior staff with diary management, room bookings, and PA tasks, • Spotting and solving problems before they escalate – from tech issues to stationery shortages, • Assisting with client onboarding, AML checks, and general office enquiries, • Getting involved in mini projects, events, and merchandise orders, • Fire alarm testing, keyboard requests, and other day-to-day operational support 💡 What you’ll bring • A sparkly, can-do attitude and love for supporting others, • Personable, well-presented, and confident in client-facing situations, • Proactive mindset – you notice what’s wrong and fix it without being asked, • Interest in PA or operations work, with potential to grow into an Office Manager or top-tier PA, • Comfortable working independently and taking initiative, • No law degree required – but part-time law students welcome if hours align, • Experience isn’t essential – we’ll train the right person 🎁 Perks & Benefits • Mentorship from experienced PAs and exposure to senior leadership, • Career development in operations, PA support, or office management, • Friendly, collaborative team of 60 staff who all pitch in, • Sensible hours, great location, and a rewarding work environment, • Be part of a firm that values growth, quality, and culture 📩 What you need to do now To apply for this role, please click “Apply Now” and send a copy of your most recent CV. We’ll be in touch as soon as we can.

2-GCTEA/MK Executive Assistant – Client Team Private Equity/Sustainability Permanent Salary £70K - £80K depending on experience, plus discretionary bonus Hybrid – 2 days WFH West End The Client: A unique Private Equity firm that focuses on sustainable investing are looking for an Executive Assistant to join their highly skilled and collaborative Client Team. The Executive Assistant Role: This Executive Assistant role sits in the Client Team and you will provide executive level support to the Co-Head of the Client Team, and a small wider team of investment professionals. Responsibilities include: • Travel booking – coordinate all aspects of global travel, itinerary planning and booking for all team members, • Effective diary management of the team who have international commitments, • Calendar management – planning/scheduling meetings and travel time /screening for conflicts and arranging associated logistics, • Management of the team’s expense receipts and entering expenses into the Web expenses online expenses system, • Meeting and event management – effectively planning and efficiently executing meetings, client convenings, internal and external events etc., • General admin tasks – filing/photocopying/scanning/binding documents, • Execution of meeting minutes for external client meetings as well as internal team meetings, • Updating standard marketing materials on a regular basis, primarily as it relates to the firm's listed equity strategies and coordinating as needed with colleagues, • Effective Outlook and Salesforce contact database management for the team, • Tracking admin data e.g. attendance, business travel, regulatory information (external meetings, training courses, etc.), and contact data, • Production of presentation materials – requiring excellent Microsoft Office skills to create and adapt presentation materials, including PowerPoint, • Preparing client briefing notes for meetings ahead of time, • Assisting with ad-hoc projects. The successful Executive Assistant will have: • A minimum of 5 years’ experience within financial services. Previous experience of supporting a client / investor relations teams would be beneficial, • Excellent organisational skills and an ability to prioritise effectively, • Strong communication skills, both written and verbal, • Flexible approach to supporting the wider corporate services and reception team, • Be extremely organized and capable of managing multiple tasks and prioritizing effectively, • Have strong proficiency in Microsoft Office & ideally knowledge of Salesforce, • Be able to adapt their working style to who they are supporting. Additional Information: • Salary £70K - £80K (dependent on experience) plus discretionary bonus, • Core hours are 8:30am-5:30/6.00pm with flexibility to work outside when required, • Hybrid working – 2 days WFH (Monday and Fridays WFH), • Excellent Non-contributory pension scheme, • Income protection insurance, • Critical illness insurance, • Private medical and dental cover, • Life insurance, • Subsidised gym membership, • 26 days holiday If this sounds like the Executive Assistant role for you, please apply today!

Executive Assistant – London Office Location: London, UK Industry: Finance Investments Working Format: Hybrid, 4 days in 1 at home A leading merchant investment firm is seeking an experienced Executive Assistant to join its London office. This role provides comprehensive support to a Senior Management Team member and their wider organisation. The position requires a highly adaptable and proactive administrative professional who can also assist multiple business units, ensuring seamless coordination and efficient operations across the firm. The ideal candidate will thrive in a fast-paced, dynamic environment, demonstrate exceptional organisational and communication skills, and maintain a high level of professionalism and discretion at all times. Key Responsibilities • Provide high-level administrative support to a Senior Management Team member and their team., • Manage complex and demanding calendars, including scheduling internal and external meetings and conference calls across multiple time zones., • Coordinate extensive domestic and international travel arrangements, including itinerary management, expense tracking, and invoicing., • Prepare, edit, and format correspondence, presentations, reports, and other documentation., • Prepare and distribute meeting agendas and materials, including PowerPoint presentations., • Process and submit weekly expense reports via Concur and handle paper submissions as required., • Manage invoice processing and tracking., • Handle incoming calls and welcome visitors at the London office reception., • Maintain confidentiality and handle sensitive information with the utmost discretion. Collaborate effectively with colleagues across the firm’s global offices and administrative teams., • Minimum 5 years’ experience in an Executive Assistant or senior administrative support role within a fast-paced, professional environment., • Experience in a smaller office setting and supporting multiple stakeholders is highly desirable., • Exceptional organisational skills and meticulous attention to detail., • Excellent written and verbal communication skills.

12 Month FTC - Receptionist / Office Assistant Entertainment Company – West End, London Monday to Thursday, 9am–6pm We’re working with an entertainment company based in the West End of London who are looking for a professional, friendly and service-driven Receptionist / Office Assistant to support their busy London office. This is a front-facing role and would suit someone who enjoys creating a welcoming environment, has strong hospitality instincts, and takes pride in keeping an office running smoothly. You’ll be the first point of contact for visitors and employees, ensuring the office feels organised, warm and well-presented at all times. Alongside reception duties, you’ll support general office operations, meeting rooms and in-office events. Key responsibilities Front of house • Welcoming visitors and ensuring a great first impression, • Managing guest sign-in and notifying hosts of arrivals, • Setting up and resetting meeting rooms, • Providing refreshments including tea, coffee and water, • Preparing desks and equipment for new starters, • Ordering and issuing access cards or fobs, • Managing weekly office supplies such as snacks, stationery and cleaning items, • Supporting the weekly treat trolley, • Cleaning and maintaining coffee machines, • Assisting with the setup and running of in-office events, • Preparing spaces, refreshments and materials, • Previous experience in reception, hospitality or office support is preferred, • Friendly, professional and confident communicator, • Highly organised with strong attention to detail, • Able to juggle multiple tasks and stay calm under pressure, • Proactive, reliable and genuinely happy to help, • First Aid training is a bonus but not essential This is a great opportunity to work in a lively, creative environment with a consistent four-day working week in a central London location.

Office Assistant - Full-time office - Lovely company to work for - Build your career here! A dynamic, social and forward thinking Architectural Practice in London whose projects are featured in the Evening Standard are looking to recruit an Office Assistant to join their business. As an Office Assistant they are seeking a personable, confident and switched on candidate with a good sense of humour who enjoys an extremely varied and involving role which requires a real team player who is happy to muck in and go that extra mile! Working alongside their Office Manager your remit will include overflow office management, reception cover, arranging staff training and monthly internal seminars, booking travel, producing presentations, organising events and all accompanying administrative support up to Partner level. Working in cool, modern offices you will work closely with the whole of the team so the ability to building good relationships is key! YOU: - Previous office admin experience and strong MS Office skills are key! Working 5 days in office, their office is based near to London Bridge!

Receptionist – Private Equity West End | £30,000–£40,000 DOE | 5 days in the office | 8.30am–5.30pm Excellent benefits including lunch allowance, medical cover and bonus A fantastic opportunity for a warm, enthusiastic Receptionist to join a highly regarded private equity firm in the West End. The firm is known for its welcoming culture, impressive offices and genuine appreciation for its support team. The environment is professional yet friendly, with a strong focus on delivering a five-star experience. As the face of the firm, you’ll be the first point of contact for clients, investors, guests and colleagues. This role would suit someone who genuinely enjoys meeting people, takes pride in delivering a calm and seamless front-of-house experience, and brings a strong work ethic to their day-to-day work. You’ll also have the opportunity to support the Assistant team during busy periods, offering great exposure to the wider business. What you’ll be doing • Providing a warm, professional front-of-house welcome, • Managing meeting rooms and ensuring they run smoothly throughout the day, • Answering and directing calls efficiently and courteously, • Coordinating taxis, couriers, deliveries and office supply orders, • Supporting the EA team with tasks such as expenses, printing, documents and ad hoc support, • Providing occasional holiday cover for Assistants, offering insight into the EA function About you • Experience as a Receptionist within a corporate or professional services environment, • Confident, personable and comfortable acting as the first point of contact, • Calm under pressure with a strong work ethic and high attention to detail, • Organised, proactive and happy to support the wider team when needed, • Genuinely enjoys delivering a high-quality front-of-house experience This is a brilliant role for someone who loves reception work, thrives in a fast-paced environment and would enjoy the added development that comes from working closely with an experienced EA team within a highly respected private equity firm.

An award-winning architecture studio, recognised for its dynamic portfolio of landmark projects, is seeking a proactive and motivated Studio Administrator to join its expanding team. This is a diverse and fulfilling position at the core of the practice, working closely with directors and project architects to keep day-to-day operations running seamlessly. As the first point of contact for clients and visitors, you will help convey the studio’s polished, welcoming, and creatively driven atmosphere. Key responsibilities include: Serving as the primary point of contact: handling phone calls, responding to enquiries, and greeting clients and visitors. Keeping the reception area and meeting rooms tidy, well-supplied, and ready for guests at all times. Providing general administrative support across the team, including managing post, emails, filing, printing, document control, and expense processing. Coordinating travel arrangements, accommodation, CPD sessions, and training bookings for the team. Ordering office supplies and overseeing basic office maintenance. Assisting with IT support in collaboration with external suppliers. Contributing to updates for the practice website and managing social media activity. Organising internal social events and helping with external client-facing functions. Skills & experience required: Excellent organisational abilities with strong attention to detail. A confident, professional, and friendly communication style, both written and verbal. Strong proficiency in Microsoft Office (Word, Excel, Outlook). A collaborative, adaptable approach to supporting colleagues across the practice. Familiarity with Adobe InDesign, Canva, or comparable design software. Experience using document management platforms (such as Blueroom). Knowledge of WordPress or other content management systems. Experience managing social media channels (LinkedIn, Twitter). Event coordination experience. This practice offers a warm, team-oriented culture where your contribution will be genuinely appreciated. You will receive a competitive starting salary with regular reviews, alongside clear opportunities for career development – including a structured progression path from Studio Administrator to Practice Manager and beyond. We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you. Please visit our website for all vacancies – ___ GDPR By applying for this role you are confirming that you agree to our Privacy Policy (please see our website for full details) and that all details submitted by you are correct to the best of your knowledge. Place is an equal opportunities employer and recruitment agency. Ref: CS220653

About the role A well-established and highly regarded architecture practice is looking for a proactive, detail-oriented Practice Operations Coordinator to become a central part of its studio team. This pivotal position supports directors, project teams, and the Practice Co-ordinator, ensuring the day-to-day operations of the studio run smoothly and efficiently. Key tasks include: Acting as the main point of contact for the practice, managing telephone calls, responding to enquiries, and welcoming clients and visitors. Ensuring reception and meeting spaces are consistently well presented, organised, and ready for use. Handling incoming and outgoing post, managing the shared inbox, and overseeing general office administration including filing, scanning, printing, and document control. Providing administrative support across project teams, including undertaking regular audits within the document management system. Processing expenses, managing team purchases and training bookings, and supporting directors with ad hoc administrative tasks. Delivering PA support to directors, including diary management, travel coordination, and preparing materials for meetings and presentations. Ordering office supplies and coordinating routine office maintenance. Assisting with basic IT support and liaising with external IT service providers. Updating website content and supporting social media activity across LinkedIn and Twitter. Assisting with the preparation and formatting of presentations, brochures, and other studio documentation. Supporting the planning and delivery of both client-facing events and internal social activities. Maintaining project archives and records accurately and confidentially. About you: 3–4 years’ experience within a design-led studio environment (architecture or design preferred), including at least two years supporting senior executives. Exceptional organisational skills with strong attention to detail. A full driving licence, for occasional use of pool vehicles. Confident, professional, and personable communication skills, both written and verbal. A collaborative approach with the ability to support colleagues at all levels of the practice. Professional, flexible, and adaptable, with the ability to work effectively across different personalities and working styles. Proficiency in Microsoft Office and Outlook. Strong problem-solving skills with sound judgement. A high level of discretion and professionalism when handling confidential information. Experience using Adobe InDesign, Canva, or similar design software. Familiarity with website content management systems such as WordPress. Confidence interpreting basic project or financial information. Experience working with document management platforms, such as Blueroom. Experience planning and coordinating events for groups of 30+. This practice offers a friendly and collaborative working environment where your contribution will be valued and visible. You will be part of a supportive team with opportunities for growth, working at the heart of a studio recognised for its commitment to quality, service, and considered design. We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you. Please visit our website for all vacancies – ___ GDPR By applying for this role you are confirming that you agree to our Privacy Policy (please see our website for full details) and that all details submitted by you are correct to the best of your knowledge. Place is an equal opportunities employer and recruitment agency. Ref: CS220651

Front of House Receptionist – Global Investment Management Firm (London) • £18-20 per hour, • 1 year contract, option to go permanent after About the Company An established global investment management firm is seeking a professional and polished Front of House Receptionist for its London office. The firm operates across major financial centres worldwide and maintains a high-standard, client-focused working environment. The successful candidate will represent the company’s values through exceptional service and a strong front-of-house presence. Role Overview The Front of House Receptionist will act as the first point of contact for all visitors and callers. This individual will ensure the reception area runs smoothly, presenting a welcoming and efficient experience for clients, partners, and internal staff. The role requires a friendly demeanour, excellent organisational skills, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities • Welcomes visitors, clients, and staff in a warm, professional manner., • Manages the reception desk, including handling incoming calls, emails, and deliveries., • Maintains the presentation and organisation of the reception and meeting room areas., • Coordinates meeting room bookings and ensures rooms are prepared and equipped appropriately., • Oversees visitor sign-in procedures and ensures all security protocols are followed., • Supports administrative tasks such as filing, data entry, document preparation, and scheduling., • Liaises with internal teams and external service providers as needed., • Assists with office operations, including ordering supplies, managing post, and supporting office events., • Upholds the firm’s standards by delivering consistent, high-quality customer service. Skills & Experience • Previous experience in a receptionist, front-of-house, or customer service role., • Strong written and verbal communication skills., • Excellent organisational skills and attention to detail., • Professional appearance and positive, proactive attitude., • Ability to manage multiple tasks and work well under pressure., • Proficiency with MS Office applications and confidence with digital systems., • A solutions-focused, collaborative approach. What the Company Offers • A supportive, professional team culture., • Opportunities for development within a prestigious global organisation., • A central London office with modern facilities., • Competitive salary and benefits package.

About us 10 Month FTC (Mat Cover) Personal Assistant Competitive Salary + Benefits Are you looking to develop your career within a nurturing environment where you can flourish? Do you want to join an award-winning firm that strives for excellence and success for our clients, our people and our business? Blick Rothenberg Blick Rothenberg are a leading tax, accountancy and business advisory firm founded on personal integrity and technical expertise. Our teams work seamlessly to provide advice throughout the life cycle of our clients. Our partner-led approach ensures that our clients receive an excellent service from a team of high-quality people who combine technical expertise with personal integrity. Our ethos is reflected in the way that we work with our clients, taking the time to understand their business and invest in the relationship to ensure that we can provide the best advice possible. We want success for our people, our clients and for our business. In order to help preserve this winning formula, to bring it to life with our new joiners and to explain it to our clients, we have articulated our approach through the values of Collaboration, Authenticity Respect and being Dynamic. You can read more about our values here. Blick Rothenberg is committed to improving the diversity of its workforce across all levels by building a culture that’s genuinely inclusive, a culture where everyone can fulfil their potential and can be themselves. We seek to attract smart talented people from the widest talent pool as well as those that reflect the diversity of the communities we live and work in. BR supports flexible working (BRighter working) which aims to allow you to balance your life with the needs of colleagues and the high expectations of our clients. What we offer We offer a nurturing and collaborative working culture that is caring and protecting of our people, within an environment where they can learn and flourish. In addition to a competitive remuneration package, we offer a range of flexible benefits and flexible hours of work. We have clearly defined career pathways which empower you to manage your own development. We have a number of colleague-led collaborative working groups which help shape our strategy. The role As a Personal Assistant (PA), you will be key to ensuring the professional effectiveness of the senior leaders you work with. Your main responsibilities will include: • Organising and preparing meetings including liaising with attendees, room/venue booking, catering, related diary management, note taking, preparing minutes and, • managing actions arising from meetings., • Proactively prompting both those you support and their wider team about upcoming, • meetings and pre-empting and arranging needs for meetings – e.g. travel itineraries,, • attendee lists, reports, files, pre-meets, pre-reading etc., • For those assigned to named Partners, providing full diary management, being, • always aware of partner movements and being proactive to ensure smooth planning., • Organising complex travel arrangements (both domestic and international)., • Monitoring and managing partner emails and other communications, preparing and, • sending responses as appropriate. Delegating inbound work as required in Partners, • absence., • Proactively assisting Partners and their teams with administrative tasks, e.g., billing, • reviews, client engagement procedures, timesheets and expenses by ensuring these are completed by the Business Administrator team., • Generating reports (e.g., work in progress) and producing fee notes etc. from, • company’s systems., • Managing ad hoc projects, • Audio and copy typing of correspondence such as emails, short letters, standard, • letters and/or complex/lengthy reports and proposals using the company’s templates, • and corporate style., • Producing PowerPoint presentations following corporate styles., • Cover reception on rota and ad-hoc basis, welcoming external visitors professionally Essential Skills • We also require someone who can act with confidentiality and discretion, has strong attention to detail, can prioritise themselves and others effectively and can delegate, role model and coach less experienced members of the team A note from the Hiring Manager ""You will be joining a forward-thinking, progressive team with a supportive and friendly atmosphere. The role provides an exciting opportunity for an enthusiastic and keen to learn person to become involved in a diverse and interesting Business Support role. Excellent on-the-job training will be provided, together with the opportunity to advance your career within a dynamic business."" Azets Blick Rothenberg are a part of Azets, an award-winning firm of Accountants and Business Advisors operating across the UK, Nordics and the USA. Azets are a family of over 6,500 employees and have seen dramatic growth in recent years which has made us the 9th largest accountancy firm in the UK. This allows Blick Rothenberg to continue to deliver the high quality, partner-led service, but with greater resource that being part of a larger business provides. What's in it for you? Coming up with a strict set of rules that work for every team and individual in a business as diverse as ours isn’t possible. Instead, we have BRighter Working, a framework to find ways of working that give us individually and collectively a great experience, while continuing to provide the highest quality service to our clients when and where they need us. This is inclusive of: • Hybrid working– where teams are working together in multiple locations i.e. a BR office, a client site, their home or somewhere else, • Synchronous/Asynchronous working– using the office or technology to work together at the same time / using technology and different ways of working to work at different times to colleagues., • Smarter working– finding simpler, more efficient ways of delivering services to clients and working together as a BR team. These can be tech-enabled but may also be simple changes to our processes, • Flexible working– a temporary or permanent change to someone’s terms and conditions which fixes a working pattern different to the standard contract Our Benefits at a Glance • Pension - Looking after your future self when it’s time to step back and relax., • 25 days annual leave + bank holidays- time to focus on you, • Financial security: Life assurance, free mortgage advice, financial coaching, • Health & wellbeing: Private medical insurance (eligibility applies), 24/7 GP access, mental health support, eye care, flu vaccinations, • Lifestyle perks: Employee discount platform, holiday trading, cycle-to-work scheme, home & tech purchase scheme, electric vehicle leasing, season ticket loan, • Additional cover options: Critical illness cover, travel insurance, dental insurance, health assessments, • Giving back: Charitable donations via payroll

We are a dynamic creator of spectacular experiences across the sports and entertainment industries. Building on a world class reputation, and recent international success in London and Los Angles, we have established an international office in London to develop and execute world- class experiences in sports and entertainment outside of the Middle East. We are looking to build a global portfolio of sports and entertainment projects, delivering commercial, operational and creative consultancy and services. The ambition is to execute a growth strategy that will see us establish itself as a market leader in the sector. Role overview To provide proactive administrative and operational support to ensure the effective day-to-day running of the office, supporting staff, managing office processes, and serving as the primary point of contact for visitors and enquiries. Key Responsibilities Administrative Support • Manage incoming and outgoing correspondence, including emails, post, and phone calls., • Maintain accurate records, filing systems, and databases., • Provide ad hoc support to the Executive Assistant to Directors (e.g. confirming reservations, domestic and international travel itineraries, concierge enquiries)., • Assist with expense reconciliation, processing payments, and tracking approvals., • Collate documentation for meetings, including board packs, reports, and presentations., • Support the planning and delivery of events, including staff socials and company functions., • Support the EA and HR team in onboarding new staff members. Office Management • Order, manage, and monitor office supplies and equipment., • Establish effective working relationships with ground floor reception and GPE building management., • Coordinate office maintenance, repairs, and external service providers., • Ensure office policies and procedures are adhered to at all times., • Maintain a clean, organized, and professional office environment., • Register visitors in the Bluepoint portal., • Meet and greet visitors to ensure a professional experience., • Manage the meeting room booking system and ensure rooms are prepared for use. Additional Support • Execute personal or ad hoc errands as required for the Board and Directors., • Provide flexible support for special projects and business needs. Personal Attributes • Professional and approachable manner., • Reliable, proactive, and adaptable., • Discreet with confidential information., • Team-oriented with the ability to work independently., • Self-motivated with the initiative to exceed expectations. Qualifications At least 2 years experience in a similar role desirable. Proficiency in Microsoft 365 We are committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.

Mode Search is pleased to be partnering with a leading business to support the appointment of a professional and polished Receptionist. This is an excellent opportunity for someone who thrives in a client-facing role and enjoys being at the centre of a busy front-of-house environment. Based in West London, this position operates onsite within a dynamic office environment and reports directly to the Office Manager. The successful candidate will play an integral part in ensuring a seamless visitor and workplace experience. The Role • Act as the first point of contact for all visitors, offering a warm and professional welcome, • Manage all incoming phone calls and emails, ensuring enquiries are directed to the correct departments, • Maintain a tidy, organised and presentable reception area at all times, • Coordinate meeting room bookings and assist with diary management where required, • Support with incoming post, packages and courier organisation, • Assist with administrative duties such as filing, data entry, document handling and general office support, • Handle daily front office tasks to ensure smooth office operations and exceptional service delivery, • Liaise with internal teams and external stakeholders to support office coordination and communication Requirements • Previous experience in a receptionist or front-of-house role, ideally within a professional environment, • Strong communication and interpersonal skills, with a confident and welcoming manner, • Proficient in Microsoft Office and comfortable operating phone and email systems, • Highly organised with strong attention to detail and the ability to prioritise tasks, • Professional presentation and a proactive, service-driven mindset, • Ability to remain calm and efficient in a fast-paced environment, • Reliable, punctual and committed to delivering excellent customer experience Interested? Please send your CV to or click the apply button. Please note: Due to the volume of applications, only shortlisted candidates will be contacted.

HR Assistant An exciting career launching role for am HR Assistant looking to develop and grow within a supportive, well-established HR team at a leading US law firm. • Salary to £35,000, • 09:30-18:00 working hours and hybrid working (4 days office / 1 day remote), • Generous employee benefits to include gym membership contribution, neurodiversity support package, season ticket loan etc.!, • City / Liverpool Street station location This will be a hands-on and varied role, working closely with the Director of Administration (DOA), Senior HR Specialist and the Director of Recruiting, supporting across multiple HR functions and employee relations processes and HR related projects. HR Assistant Key Responsibilities: • Coordinate the recruitment process for new hires, onboard new staff, prepare all offer documentation and induction sessions, • Manage the departure process and all related administration, • Prepare any maternity, paternity, contract change or similar HR correspondence, • Ensure that absences are tracked and monitored along with employee milestones and probationary periods, • Ad hoc support with payroll and benefits administration, • Create good working relations with people at all levels within the firm, flagging any ER issues to the attention of the Senior HR team, • Work collaboratively as part of a team, for example providing backup reception desk duties when coverage is needed HR Assistant Skills & Requirements: • Previous experience working in a HR Administrative or HR Assistant role within a law firm, • CIPD qualification (or working towards it) is preferred, • Good working knowledge of HR administration, processes, and best practice, • Experience of managing end to end tasks that require multiple touch points

Office Assistant PR/028005 Up to £40,000 + a discretionary bonus & benefits! We are thrilled to be supporting a fantastic opportunity with an investment firm based in the heart of Mayfair. With a collaborative and people-focused culture built on openness, ambition, and integrity, this role is ideal for someone who thrives in a fast-paced environment and enjoys being central to the smooth running of a busy office. You will be joining a close-knit, supportive team who value teamwork and connection. THE ROLE: This is a varied and fast-paced position supporting the Office Manager and ensuring the smooth daily running of the office. You’ll play a key part in maintaining an organised, efficient, and welcoming environment while working closely with a collaborative EA team. Day to day will include: • Supporting the Office Manager across a wide range of day-to-day operational needs, • Liaising with suppliers and managing office orders, • Identifying and reporting any minor maintenance issues, • Covering reception during lunchtimes and holidays, • Providing occasional overflow EA support where needed, • Ensuring the office runs seamlessly and maintaining a welcoming, professional environment The ideal candidate will have previous office experience and be ready to take the next step in their career. You will be confident engaging with senior stakeholders, highly organised, detail-oriented, and proactive in your approach. A positive attitude, strong communication skills, and a team-focused mindset are essential. This role suits someone energised by being on the move and who enjoys getting to know people across the business BENEFITS AND DETAILS: • Core Hours: 9:30 am–5:30 pm, • Salary of up to £40,000 (pending experience), • Discretionary annual bonus, • Private healthcare This is a fantastic Office Assistant opportunity that won’t be around for long, apply now!

Position: HR & Finance Admin Assistant (Part-Time) Reports to: Director of Human Resources and Financial Controller What will I get? • Competitive salary up to £20,000 gross per annum for this part-time role, including a base salary of £16,000 plus a £4,000–£5,000 gross annual service charge, depending on experience., • Increased holiday allowance with length of service., • Complimentary meal while on duty., • HSF Health Plan* including:, • Dental cost reimbursement, • Optical cost reimbursement, • Complimentary coverage for your partner and children, • Access to a 24/7 GP advice line and counselling services (including support for dependents), • High street and grocery shopping discounts, plus discounted cinema tickets and more., • Discounted gym memberships., • Learning and development opportunities., • Contributory pension scheme*. What will I be doing? As a Part-Time HR & Finance Admin Assistant, you’ll play a key role in supporting the HR department and finance-related administrative operations, ensuring smooth onboarding, employee engagement, and accurate record-keeping. You will collaborate closely with department heads to maintain compliance, manage records, and assist in operational processes. Key Responsibilities: • Support onboarding, induction, and probation tracking for new employees., • Maintain employee records, HR databases, and generate relevant reports., • Assist with recruitment, training, and employee engagement initiatives., • Update staff notice boards, canteen menus, and internal communications., • Support the exit process, including collection of company property., • Managing cash and petty cash tracking., • Collecting, auditing, and recording management account checks daily, • Reconciling daily Revenue and Payments on PMS against the accounting system, • Checking EOD reports from Bar, Restaurant and Reception, organising the F&B receipts, • Managing and overseeing purchase orders and invoices liaising with HODs, • Backing up Finance Assistant’s function when needed Team Management • Coordinate with department heads to schedule onboarding, training, and HR activities., • Support HR communications and internal coordination with team members. Goals and Objectives • Ensure smooth onboarding and probation processes for all new employees., • Maintain accurate records and reports, supporting data-driven HR decisions., • Assist in promoting a positive work environment and employee engagement programs., • Promote Efficiency and Cost-Effectiveness by accuracy and numerical precision, • Prepare and distribute daily reports on time, • Maintain effective communication between Front Office, Housekeeping, and F&B through timely updates, • Liaise with external vendors, contractors, and partners professionally and efficiently, • Maintain confidentiality of sensitive information at all times, • Ensure all administrative processes comply with hotel policies and safety standards HR Compliance and Administration • Assist in audits, stock-taking, and administrative compliance processes. What are we looking for? • Bachelor’s degree in Human Resources, Business Administration, or a related field, or valid experience, • Strong organisational, multitasking, and communication skills., • Proficiency in MS Office and HR software., • Ability to handle confidential information with discretion., • Experience in hospitality HR operations or finance administration is a plus., • Flexibility to work part-time hours and adapt to business needs. Who are we? We are a 5-star luxury lifestyle boutique hotel located in the heart of Chelsea. Set in a 19th century building next to Sloane Square station and featuring a rooftop restaurant, an intimate cocktail bar, and thirty exceptionally designed bedrooms, the property has been elegantly restored to create unique experiences. Within one of London’s most stylish interiors, the hotel combines the quintessentially British style of the Cadogan Estate with a unique French touch. Designed as an exceptional and inspiring destination, it highlights the distinguished and historic pedigree of the Sloane Square Conservation Area in a private and intimate setting. Independently run, the hotel employs passionate, focused individuals with a determination to succeed. To assist us in hosting our wonderful clients, we are on the search for the ambassadors of this truly unique property. They will be given the opportunity to make their own mark while delivering an exceptional service of unparalleled quality. *Upon successful completion of the probation period *The service charge range fluctuates based on our forecasted business levels and may vary from month to month.

London, fully on site Salary up to £45k Permanent Operations Executive (HR Administrator) – London We have the most amazing and varied role for an applicant seeking an outstanding opportunity in a finance house based in the City to be the Operations Executive for the business, which is a role encompassing Ops/HR/Front of house/facilities and IT with a myriad of variety! The role is working five days onsite from 9.00 – 5.30pm in the most outstanding company who are utterly supportive and the opportunity is immense as it offers longer term career progression for the right candidate. We are seeking an individual who thrives in a busy role and is warm and engaging and confident when communicating as part of the role will be front of house cover and reception and facilities duties daily, including full-time holiday reception cover. The role is a split position between Operations/HR, Facilities and IT and we are looking for an individual who has a keen attention to detail and is happy to handle any task with willingness and professionalism. Job spec: This role is critical in ensuring operational delivery across the HR spectrum and you will provide regular cover and back up to a busy front of house. Working within a small team, the work is varied and interesting. This role would suit someone who is looking to progress in a career in HR within a small team with expertise and deep experience across the employee life cycle – or to learn the nuts and bolts of office and facilities management. We are looking for a professional and career committed individual and in return, you will be rewarded with a warm and friendly environment, exposure to many interesting things and tailored training and development. Responsibilities: HR - 50% of your time will be spent supporting the Director and HR Manager with a variety of tasks including: • Responsibility for end to end administration of all HR processes across the employee life cycle, under the guidance of the HR Manager., • Managing candidates including arranging interviews and communications with candidates., • Organising the pre-employment screening and references, induction and any training needed during first few weeks and months, • Administration of the leaver process and providing employment references., • Organise training and development activities under the guidance of the HR Manager., • Manage HR systems to ensure information and documentation is up to date, and prepare reports and statistics as required., • Assist with the running of regular staff surveys and presenting the data., • Prepare letters and contractual documentation as appropriate., • Become the first point of contact for general HR queries., • Ad hoc tasks and projects commensurate with a busy HR team. Front of House and Facilities Management - 35% of your time will be spent providing cover to Front of House and Facilities Management and support to the FOH/Facilities Coordinator. • Providing lunchtime and late afternoon front of house cover daily and additional holiday cover, warmly welcoming guests and assisting during the busiest times., • Organising the catering and logistics for senior level lunches and breakfasts., • Assisting with planning offsite internal events such as staff away days or staff social events., • Supporting meeting room tech setup and manage meeting room bookings system., • Supporting building management relationships as needed., • Maintaining office supplier spreadsheets and vendor information., • Participating in the health and safety protocols that the team needs. (First aider and fire marshal training will be provided). IT support and liaison: 15% of time: • Handling basic IT queries from stakeholders., • Manage IT accessories and assist with laptop stock orders., • Liaising with external IT support. Desirable skills: • Proactive, enthusiastic, and collaborative with good interpersonal skills., • Very strong service attitude and enjoys solving problems., • Must be very well organised and happy to juggle a busy task list., • Attention to detail and accuracy., • Clear written and verbal communication., • Proficiency in Microsoft 365 and able to learn and adapt to internal systems., • Previous office administration experience., • Familiarity with HR processes and some systems preferred., • Experience in event coordination or facilities management advantageous., • Basic IT troubleshooting experience desirable.

If you’re someone who enjoys stepping into different workplaces, adapting quickly, and bringing your best self to every front desk, Temporary Reception work could be exactly what you’ve been searching for. We’re looking for individuals who enjoy flexible work and thrive on variety. Whether you’re balancing creative projects, studying, running a small business, or simply seeking work that fits your lifestyle, temporary roles offer the perfect mix of flexibility and stability. You’ll have the freedom to select assignments that align with your availability. Some placements may be one day, while others are longer-term, and many can evolve into ongoing opportunities with teams who love having you back. We partner with top companies across the investment and professional services world, building a talented team of Temporary Receptionists who shine in fast-paced, polished environments. Requirements • 3+ years’ experience as a Receptionist in investment or professional services, • Personable, confident, and polished, someone who leaves a lasting impression, • Strong front-of-house skills, including handling office, facilities, or event support as needed, • Excellent communication and organizational abilities If you love variety, enjoy meeting new people, and want work that fits your life, join our trusted pool of Reception talent. Apply today and start your next chapter with us.

We are seeking an eager, motivated and proactive individual to join our clients team as a Corporate Receptionist. This role requires a professional who can transition hospitality excellence into a demanding corporate environment, serving as the essential first impression of our firm as well as providing back office support. If you possess a proven background in luxury or high-end hospitality and are looking to leverage those skills in a dynamic business setting, we encourage you to apply. As the Corporate Receptionist, you will be the primary point of contact for all clients, visitors, and internal teams. You are responsible for managing the seamless and professional operation of the reception area, ensuring an outstanding workplace experience. Key Responsibilities • Deliver a consistently warm, and professional, welcome to all guests and employees, managing their experience from arrival to departure., • Maintain the presentation and functionality of the reception area and executive meeting rooms., • Efficiently manage and coordinate meeting room reservations, ensuring all technology, catering, and refreshment requirements are met., • Serve as the central point for managing all incoming communications, including calls, emails, and logistical coordination for deliveries., • Provide support for general office operations, including supplies inventory, maintenance liaison, and coordinating new employee induction processes., • Assist with internal corporate events and proactively contribute to maintaining a positive and highly professional company culture. What we are looking for: • A demonstrated track record in high-end hospitality, paired with prior experience in a corporate reception or front-of-house role is highly desirable., • An articulate, confident, and strong communicator with strong executive-level interpersonal skills., • Highly organised, detail-oriented, and adept at prioritizing and managing simultaneous administrative and operational demands., • Competent in Microsoft Office Suite and comfortable managing digital administrative workflows., • Proven ability to maintain a calm, professional demeanor while solving problems and managing unexpected situations under pressure.

Front of House / Reception – Fulham Green | £29,000 | Monday–Friday Are you a warm, engaging, and professional people person who loves making others feel welcome? We’re looking for a confident Front of House / Receptionist to join a dynamic team based at beautiful Fulham Green, home to a collection of stylish commercial office spaces occupied by a mix of exciting businesses. This role is perfect for someone who thrives in a client-facing environment, whether you come from a background in hospitality, cabin crew, performing arts, or corporate reception, we want to hear from you! You’ll be the friendly face of the building, ensuring every client and visitor has a five-star experience from the moment they walk through the door. What you’ll be doing: • Welcoming clients and guests with warmth and professionalism, • Managing the reception area and ensuring it always looks polished and inviting, • Handling calls, emails, and meeting room bookings efficiently, • Supporting the on-site team with day-to-day coordination and client requests, • Building great relationships with tenants and visitors across multiple businesses What we’re looking for: • A natural communicator who’s personable, polished, and professional, • Someone who loves meeting new people and creating a positive impression, • Strong organisational skills and attention to detail, • Confident using Microsoft Office and handling front-of-house systems, • A background in hospitality, air travel, performing arts, or client service is ideal Hours: Monday to Friday, either 9am–6pm or 8am–5pm Location: Fulham Green, London (Putney Bridge station) Salary: £29,000 If you’re someone who brings energy, warmth, and professionalism to everything you do, and you love being the heartbeat of a busy, welcoming environment this could be the perfect role for you.

Mode Search is pleased to be partnering with a leading business to support the appointment of a professional and polished Receptionist. This is an excellent opportunity for someone who thrives in a client-facing role and enjoys being at the centre of a busy front-of-house environment. Based in West London, this position operates onsite within a dynamic office environment and reports directly to the Office Manager. The successful candidate will play an integral part in ensuring a seamless visitor and workplace experience. The Role • Act as the first point of contact for all visitors, offering a warm and professional welcome, • Manage all incoming phone calls and emails, ensuring enquiries are directed to the correct departments, • Maintain a tidy, organised and presentable reception area at all times, • Coordinate meeting room bookings and assist with diary management where required, • Support with incoming post, packages and courier organisation, • Assist with administrative duties such as filing, data entry, document handling and general office support, • Handle daily front office tasks to ensure smooth office operations and exceptional service delivery, • Liaise with internal teams and external stakeholders to support office coordination and communication Requirements • Previous experience in a receptionist or front-of-house role, ideally within a professional environment, • Strong communication and interpersonal skills, with a confident and welcoming manner, • Proficient in Microsoft Office and comfortable operating phone and email systems, • Highly organised with strong attention to detail and the ability to prioritise tasks, • Professional presentation and a proactive, service-driven mindset, • Ability to remain calm and efficient in a fast-paced environment, • Reliable, punctual and committed to delivering excellent customer experience Interested? Please send your CV to or click the apply button. Please note: Due to the volume of applications, only shortlisted candidates will be contacted.

Member Experience Manager £35,000 + Benefits London | Full-time | Permanent Are you a natural leader with a passion for creating exceptional experiences? This is a fantastic opportunity to step into a people-focused, design-led workspace environment where service and community are at the heart of everything. As Member Experience Manager, you’ll lead a front of house team to deliver a seamless, high-quality experience for members and guests. You’ll be the driving force behind a welcoming, professional atmosphere that supports productivity, wellbeing and connection. What You’ll Be Doing: • Leading and developing a high-performing team to deliver outstanding service, • Managing day to day operations across reception, meeting rooms and shared spaces, • Acting as the go-to person in the absence of the General Manager, • Overseeing stock, amenities and supplier coordination, • Supporting recruitment, onboarding and team development, • Handling member feedback and ensuring swift, thoughtful resolutions Why This Role? This is an ideal next step for someone looking to transition from a fast-paced, customer-facing industry such as hospitality or retail into a more structured, office-based environment. You’ll enjoy: • Monday – Friday with regular working hours, • A beautifully designed workspace with wellness-focused perks, • A collaborative, people-first culture that values creativity and initiative, • Opportunities for growth and development in a forward-thinking organisation What We’re Looking For: • Proven experience managing or supervising a team, • A background in hospitality, retail, coworking or any customer-centric environment, • Strong communication and organisational skills, • A proactive, solutions-focused mindset, • A genuine passion for delivering exceptional service

Receptionist or Ex-Cabin Crew. London £29,000 salary to £40,000 + bonus & benefits (30 days holiday) Global Law Firm Receptionist opportunity at large global Law Firm - Reservations of Meetings & Executive Events and generally providing 5* customer service and liaising with VIPs and UHNW individuals, also providing team support administration. ESSENTIAL EXPERIENCE: Either Cabin Crew, Retail OR Reception Using your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches with the catering team, and carrying out diary management. This firm has excellent benefits offered including great Bonus, Gym membership, Season ticket loan, Private Dental, Life Insurance, Private Health and more. Reception Duties: • Meeting and greeting in a warm, friendly manner to clients, staff and visitors, • Utilising the meeting room calendar / meeting room software, • Setting up conference calls, • Overseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times, • Booking lunches, liaising with hospitality teams for drinks and lunches for guests, • Keeping check on office supplies and ordering if necessary, • General administration (photocopy, fax, scanning), • Booking Travel and Accommodation Search "Receptionist Needed" for more information on our jobs

HAIL Partners are partnering with a boutique Private Equity firm seeking a French-speaking Office Manager and Executive Assistant Manager to join their London office. This role is responsible for overseeing day-to-day office operations, managing facilities, and leading a team of EAs. Key responsibilities include: • Leadership of the Executive Assistant team: Oversee and develop the EA function, ensuring exceptional diary management, coordination of Board and Investment Committee schedules, travel arrangements, expense processing etc., • Reception management: Supervise the Reception team to uphold a polished front-of-house experience, including client greetings, switchboard management, meeting room preparation, courier/post handling, and maintaining stationery and kitchen supplies., • Facilities oversight: Manage the Facilities Manager across all aspects of building operations—maintenance planning, access control, fire safety procedures, contractor and cleaning/security management, and office fit-out projects., • Team operations: Approve holidays, balance workloads, provide cover planning, and arrange temporary support where necessary. This role is offering a hybrid set up. This role is looking for someone fluent French speaking

A great opportunity has arisen for an organised, proactive Assistant Facilities Manager to support the smooth running of four office sites across London and Surrey. This varied role is ideal for someone who enjoys a mix of hands-on tasks, compliance work, and delivering an excellent workplace experience. The Role • Working closely with the Facilities Manager, you will help ensure all buildings are safe, compliant and well maintained., • Carrying out daily building checks and addressing any issues., • Managing consumables, access control and security support., • Logging and tracking FM requests, escalating urgent matters., • Conducting weekly fire tests and monthly emergency lighting checks., • Monitoring contractors, cleaning services and planned works., • Reviewing utility usage and maintaining accurate records., • Coordinating PPM/reactive works and ensuring correct permits/paperwork., • Supporting health & safety tasks, inductions and workstation assessments., • Acting as Deputy FM during absence, including emergency response., • Providing occasional reception cover and assisting with minor maintenance., • Managing office supplies including refreshments., • Some weekend work may be required. About You • Experience in facilities or building management., • Strong organisation and problem-solving skills., • A practical, hands-on approach with a good understanding of H&S., • Confidence working across multiple sites and prioritising independently., • Excellent communication with staff and contractors. Why Apply? • Broad, varied workload - no two days the same., • Involvement in compliance, projects and multi-site operations., • Supportive team and opportunities to grow your FM skills. If you’re motivated, reliable and ready for your next step in facilities management, we’d love to hear from you. Please contact the Maxwell Stephens team on 02071184848, or send your CV to .

HAIL Partners are working with a high-performing, growing investment firm to hire a Team & Office Assistant for their London office. This is a varied and highly visible role, ideal for someone who enjoys being at the heart of an office while also supporting investment professionals in a fast-paced environment. The firm prides itself on creating an inclusive, collaborative culture and is looking for someone who takes pride in their work, thrives on responsibility, and enjoys being a dependable go-to within the business. Role Responsibilities: Team Assistant Support: • Coordinating domestic and international business travel, • Preparing and submitting expense reports accurately and on time, • Organising internal and external meetings, including catering, dial-ins, video conferencing and materials, • Providing cover and support to other members of the admin team as required, • Ensuring the office runs smoothly and maintains a professional, polished environment, • Managing vendors and suppliers and overseeing service standards, • Invoice processing and budget tracking, • Coordinating routine maintenance and liaising with building management, • Reception cover, meeting room management and welcoming visitors, • Overseeing office supplies and equipment, • Coordinating office events and social initiatives, • Supporting wider administrative projects as needed Role Requirements: • Background in financial services or a similarly fast-paced, professional environment preferred, • 3-5 years’ experience supporting investment professionals and/or office management, • Highly organised with strong attention to detail, • Confident communicator with strong interpersonal skills, • Proactive, flexible and solutions-focused, • Strong problem-solving skills with the ability to anticipate needs and improve processes, • Comfortable using Outlook, Word, Excel and PowerPoint, • A collaborative team player with a positive, adaptable approach

Company Overview You will be joining a very prestigious, highly regarded and well-established leading Insurance Broker as their Operations Administrator on an initial 6 month fixed term contract (FTC). Part of a sizable team of 6 (consisting of Operations, Technical Support and Reception), you will report directly into the Operations Manager. Based in their brand new and incredibly modern City of London office 5 days a week, you will have ad-hoc flexibility to work from home. Role Responsibilities In your new role, you will be responsible for assisting in the arrangement of travel and visas in accordance with company policy (including booking flights/hotels for colleagues, completing travel authorisation forms and sending invitation letters), helping colleagues prepare/submit expense claims for approval, maintain Divisional absence/attendance records on a weekly basis, authorising holiday requests, archiving files, supporting with event planning/hosting, minute taking, typing and document preparation. You will be required to provide cover for the Reception team in the event of any sickness, holiday or other absence. You will respond to calls, greet visitors and help with arranging meetings, booking restaurants and confirm accommodation. Role Requirements To be considered for this role, candidates must have at least 6 months - 1 year of previous experience working in an Admin/Secretarial/PA/Team Assistant role, ideally in an international organisation. You will preferably have Front of House and Switchboard experience. Strong admin and communication (written & oral) skills are essential. You will be a confident, professional and articulate individual who always delivers excellent customer service. You will be a proactive, enthusiastic, driven, committed and dedicated individual with an outstanding work ethic and a demonstrable passion for your chosen career path. In Return You will receive an annual salary of up to £28,000 + Benefits and this package will be regularly reviewed to remain in line with market rate. You will be joining a very well-known and reputable business and although this role will initially be a fixed term contract, there could be scope for contract extension or even a permanent role. You will be part of a really close-knit, welcoming, supportive and high-performing team who will be there to assist with your transition into the business from day one. You will be based in their brand new offices on a full-time basis, with some ad-hoc and occasional flexibility to work from home. Their office is located in a fantastic area of the City, close to multiple transport links and top attractions. What to do now If you would like to apply for this role, please do so via this advert or email me directly at

My client, a leading law firm based in London, are seeking a Receptionist to join their team. The Role As a Receptionist, you'll be the first point of contact for all clients and visitors. • Deliver a professional reception service to clients, partners, and employees., • Keep the reception area tidy and professional at all times., • Meet and greet clients and visitors with a warm welcome., • Manage incoming calls, redirecting or taking messages as needed., • Set up telephone, conference calls, and AV facilities., • Organise catering and presentation needs for meetings and events., • Ensure meeting rooms and client kitchen are clean and ready., • Assist in preparing and running marketing events, occasionally outside regular hours., • Make travel arrangements and bookings., • Support the Office Manager with administrative tasks. The Candidate • Excellent oral and written communication skills., • Ability to work independently with minimal supervision., • Proactive, • Flexibility and commitment to the role., • Enthusiasm and willingness to learn., • Excellent attention to detail Please apply today for immediate consideration!

Corporate Secretary Location: Central London Hours: Full-time, office-based Contract: Permanent Salary: Up to £45,000 DOE Is this the role for you? We are recruiting an experienced Corporate Secretary to join a highly respected, long-established London law firm. This role offers the opportunity to support a busy Corporate team, working closely with several fee earners and playing a key part in ensuring efficient, high-quality legal administration. If you enjoy responsibility, have strong legal secretarial experience, and thrive in a professional, detail-driven environment, this could be an excellent next step. What you will do: You will support multiple fee earners across the Corporate team, managing dictations, preparing and formatting documents, handling client onboarding, conducting AML and KYC checks, processing payments, drafting bills, and managing confidential information with professionalism. You will also liaise with clients and third parties, conduct sanctions checks, maintain accurate records, and support reception on a rotational basis. What you’ll bring: You’ll have at least 2 years’ legal secretarial experience, ideally within a corporate team, with strong document production skills, excellent written English, and proficiency in legal software such as Word, iManage, BigHand and Workshare Compare. You will be highly organised, solutions-focused, and confident managing multiple deadlines while providing a polished, professional service. Why apply? This is an opportunity to join a consistently well-regarded London law firm with a collaborative culture, a strong reputation for excellence, and a commitment to supporting its people.

Receptionist London £33k salary + bonus & benefits (30 days holiday plus bank hols) Receptionist needed for very prestigious Association based in Piccadilly/Charing Cross - Working in a fun environment, meeting and greeting, reservations of Meetings & Executive Events and generally providing 5* customer service and liaising with VIPs and UHNW individuals, also providing team support administration. ESSENTIAL EXPERIENCE: Hotel OR Corporate Reception Or Cabin Crew. Using your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches with the catering team, and carrying out diary management. This firm has excellent benefits offered including great Bonus, Gym membership, Season ticket loan, Private Dental, Life Insurance, Private Health and more. Reception Duties: • Meeting and greeting in a warm, friendly manner to clients, staff and visitors, • Utilising the meeting room calendar / meeting room software, • Setting up conference calls, • Overseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times, • Booking lunches, liaising with hospitality teams for drinks and lunches for guests, • Keeping check on office supplies and ordering if necessary, • Booking Travel and Accommodation Requirements: • Previous FOH/Reception or Cabin Crew experience, • Wonderful communication and administration skills, • Able to successfully communicate at the highest level, • Ability to prioritise and have attention to detail, • Ability to work in a fast paced and challenging environment, • Excellent telephone manner, well presented and polite, • A team player, • Knowledge of MS Office Search "Receptionist Needed" for more information on our jobs

Overview and purpose of role: As Office & Retail Operations Coordinator, a hybrid role across two departments, you will be responsible for leading the smooth operation of the London Head Office, alongside providing high level support to the Retail teams from an Operations perspective. You will report into the Head of Retail Operations, Europe for both areas of your role. Success in this role means you should have the ability to work independently and effectively, whilst being professional and approachable. Moreover as this role extends to both internal and external partnerships, you will be a brand ambassador and represent the Company professionally at all times, ensuring exemplary service to all areas of our business. Key Responsibilities of role: NB: This list is non-exhaustive and will develop with the needs of the department. • Ensure the continuous smooth running of the Head Office. This includes security handovers, general housekeeping, overseeing office supplies and monitoring H&S at all times., • Manage relationship with suppliers and Unity, to facilitate smooth running of Head Office. This includes management of all H&S policies and compliancy with relevant inspections., • Support with regular site maintenance of Head Office This includes but is not limited to alarm systems, PAT testing, and fire / health and safety requirements etc., • Manage reception cover at all times taking into account any gaps/absences and liaising with other Head Office departments., • Efficient and prompt management of front desk area, ensuring shipments are monitored daily and any incoming post is distributed to appropriate department., • Provide administrative and day to day support to all departments, and act as the main point of contact for all policy enquiries related to Head Office., • Manage and maintain the calendar for Head Office meeting rooms and events., • Filter general information, email/postal correspondences, phone calls and invitations by redirecting or taking forward such contact as appropriate., • Be proactive in adapting existing or implementing new office policies with support of the Head of Retail Operations and HR Director., • Processing of company expenses reports for Senior Leadership team as required., • Manage relationship with Reed & McKay travel agency and support with travel bookings as required., • Be available to support for all office emergencies and respond to call outs as required., • Support projects and events such as coordinating Sample Sales, Summer or Christmas Party; take the lead on creating ideas and organizing alongside the HR team on social events and team lunches., • Be actively involved in new Head Office/Retail projects/events as directed and be willing to offer solutions and ideas. Provide administrative support in relation to compiling proposals/presentations where required., • Budget management: Handle incoming invoices related to your function and responsibilities, ensuring that any costs are validated in good time and tracked against budget. Have a cost-effective mindset and flag any concerns accordingly, • Provide support to the Head of Retail Operations across a broad and varied range of operational tasks relating to our European boutique network., • Store maintenance: manage visits; coordinating with our boutique managers and ensure that all actions are actioned in a cost-effective and timely manner. This includes shopfloor and back-of-house areas., • Health and Safety compliance in alignment to market regulations., • Formulate strong internal and external Business Partner Relations to achieve the needs of the region., • To act as the main point of contact for all retail teams on planning, stationery, marketing tools and seasonal packaging., • Work with the wider Operations team to ensure the successful delivery of all Retail-led events., • Contribute to store planning projects, i.e. Refurbishments/Renovations, supporting the Head of Retail Operations. Skills and Requirements: To deliver the main responsibility of the role, the following skills are required: • Strong organizational skills, with an emphasis on attention to detail., • Strong and proven experience of working within a fast-moving client driven, luxury retail environment., • Time management: Be punctual and reliable, with ability to multitask., • Solutions-orientated and risk-adverse mindset., • Strong communication and interpersonal skills., • Ability to build strong relationships with both internal and external stakeholders, and handle negotiations., • Proactive by nature and flexibility to work both independently and within a team; promote a healthy team culture, with the ability to collaborate., • Commitment to partnering with other departments with 360 vision of the business and retail needs., • Promote our Core Values and lead by example as a brand ambassador. Our business and our Values: Christian Louboutin opened his first boutique in Paris in 1992. An artist and craftsman with a true passion for shoes, his designs are unique and instantly recognizable, thanks in part to their signature and now trademarked red lacquered soles. The collections for both men and women combine wit, glamour, elegance and technical proficiency like no other. 2014 welcomed the launched of Christian Louboutin Beaute with its first nail colour, Rouge Louboutin. The collection has continued to diversify since then with the launch of lip in 2015, fragrance in 2016 and more recently a wonderful eye collection in 2017. With an extensive range of collections, Christian Louboutin now counts more than 130 boutiques globally. Our people are at the heart of our brand. We celebrate individualism and allow the freedom to have autonomy and creativity within your role. Our colleagues have in common passion and dedication to our Brand, and its continued success. We live by our values: We are down to earth – we stand with authenticity, integrity and respect. We have passion – we drive the business with agility and care and we are committed to excellence. We have happiness in all that we do – As a team player, we collaborate with positivity, open-mindedness and fun. We work with inspiration – we envision the future with confidence, creativity and freedom. If the shoe fits, walk with us… Diversity, Equity and Inclusion The Maison Christian Louboutin is an equal opportunity employer. We are committed to recruitment practices that do not discriminate against any job applicant because of their race, color, gender, age, nationality, culture(s), religion, sex, physical or mental disability, or age. We believe that a culture of diversity and individuality fosters our core values we listed above. So, if you also share this mindset and these values and you dream of coloring your soles red as part of the Louboutin adventure, please join us! *Please note: By submitting your CV and/or LinkedIn Easy Apply profile information to Christian Louboutin UK Ltd for the above role, you hereby consent to be contacted by email and/or by telephone in relation to this recruitment process by the HR, Northern Europe Team. Christian Louboutin UK Ltd respects your privacy and your desire to understand how your information will be handled and used. For more information on our how we collect, use and store your information, please refer to our Privacy Notice:

Deputy Centre Manager - Permanent, Croydon, office based £35k-£40k pa Our client is a leading provider of commercial Business Centres in the Southeast with excellent customer service, transparency and flexibility at the heart of the company values. The company offer high quality flexible workspace and support services to a diverse community of small and growing businesses. They are seeking a proactive and organised Deputy Centre Manager on a 2-year fixed contract to support the Centre Manager in the smooth running of their busy business centre due to major refurbishment works that are taking place. The successful candidate will play a key role in ensuring the smooth day-to-day running of the centre, minimising disruption to clients and ensuring effective coordination and communication with contractors and customers throughout the project. Your role: • To support/deputise the Centre Manager with day-to-day operations and overall site management., • Ensure robust Health & Safety and Fire Safety procedures are maintained, • To conduct viewings of available workspaces to potential customers, promoting facilities and services., • Manage administration tasks, including the preparation of licence agreements and setting up of new customer accounts., • Deliver excellent reception and customer service duties, including handling enquiries., • To be familiar with the values of the company and at all times behave in a manner that is entirely consistent with these values. Full time: 8.30am – 5.30pm Monday to Friday Holiday: 25 days rising to 28 after qualifying period (plus Bank Holidays) The ideal person - You will have strong administration skills and ideally experience in a business centre or similar environment, or facilities management. Project management would be an advantage however not essential. You will be a strong communicator with a friendly and professional manner. We are looking for a customer-focused candidate that has the ability to build positive relationships. Essential skills • Welcoming and professional personality to engage with customers and colleagues, • Good knowledge of all Microsoft packages, • Good knowledge of IT and able to resolve basic technical issues, • Excellent administration and organisational skills, • Good knowledge of Health & Safety & fire procedures

The Office Manager oversees daily administrative operations, ensuring the workplace runs efficiently and supports company productivity. This role is responsible for coordinating office procedures and supporting various teams with organisational tasks. Key Responsibilities • Manage day-to-day office operations, including switchboard, supplies, equipment, and facilities maintenance, • Serve as primary point of contact for internal and external stakeholders, receive and greet all office visitors, • Process all post, manage all deliveries, • Coordinate company meetings, room bookings, events and travel arrangements, • Familiarisation of new starters, help with their desk set up, liaising with IT regarding equipment requirements, • Monitoring Reception Mailbox, responding to emails, meeting requests etc, • Process POs, invoices and licensing applications, • Draft and distribute company-wide communications regarding standard procedures and announcements, • Implement and maintain office policies, • Assist with expense tracking and vendor and supplier management, • Maintain secure and organised records, databases, and filing systems, • Ensure compliance with safety regulations and office standards, • Support teams with administrative and operational tasks as needed Required Skills & Qualifications • Proven experience in office or administrative management, • Strong organisational and multitasking abilities, • Excellent communication and interpersonal skills, • Proficiency in Microsoft Office, Yardi and Procore preferable, • Ability to handle confidential information with discretion, • Problem-solving mindset and attention to detail

We are seeking a professional, organised, and dependable Part-Time Office Assistant to support our London office three days per week (Tuesday to Thursday). This is a highly visible role that plays a key part in creating a welcoming and well-run office environment for employees, clients, and visitors. This position is ideal for someone who enjoys variety in their work, thrives in a people-facing role, and takes pride in keeping an office running smoothly. Key Responsibilities • Serve as the first point of contact for visitors, clients, and deliveries, • Handle incoming calls, mail, and packages, • Manage meeting room bookings and prepare refreshments for meetings, • Maintain office supplies, equipment, and shared spaces, • Coordinate with building management, cleaners, and suppliers, • Support internal office moves and meeting logistics, • Assist with travel arrangements when required, • Provide general administrative and clerical support, • Maintain filing systems, documentation, and internal records, • Support employee events and office activities What We Are Looking For • Previous experience in office support, reception, or administration, • Strong organisational skills with great attention to detail, • Friendly, professional, and service-oriented approach, • Comfortable working independently and handling multiple tasks, • Confident using Microsoft Office and basic office systems, • Reliable and happy to be fully onsite three days per week Why Join Linedata • Friendly, collaborative and respectful culture, • Stable, long-term opportunity with a global fintech leader, • Exposure to international teams and leadership, • Varied role with autonomy and responsibility, • Supportive working environment with real work-life balance, • A team that genuinely enjoys working together About Linedata With over 25 years of experience, 20 offices worldwide, spanning 50 countries, Linedata is a publicly traded company that combines software, services, and data to transform the daily operations of 700 leading financial institutions. Linedata delivers a comprehensive suite of software solutions for investment management, lending and leasing, fund administration, advanced data analytics, and business process outsourcing services. By leveraging the most advanced technology, including artificial intelligence and machine learning, Linedata empowers financial institutions to streamline operations, improve decision-making, and thrive in the complexities of the financial services industry. Committed to excellence and recognized with multiple industry awards, Linedata is at the forefront of reshaping the financial services sector. Visit our website to learn more Our work environment Whether you’re just beginning your career or are an experienced professional, Linedata offers exposure to large-scale client projects, internal mobility and opportunities to develop your skills alongside leading experts. We support a healthy work-life balance through flexible work arrangements, welcoming offices with a collaborative atmosphere and programs that promote employee's wellness. Linedata offers a friendly and entrepreneurial culture where diverse perspectives are valued, and every voice matters. Our core values -caring, smart, passionate, and sustainable—unite us and guide our work, empowering us to remain independent and innovative for over 25 years. Commitment to Diversity We recognize, celebrate, and seek to increase diversity across our organization. Diversity is an asset to organizations and linked to better performance. It is an integral part of how we do business and imperative to our success. As an international Group, we also believe that our people need to reflect our clients and local communitities. Linedata is an Equal Opportunity Employer. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual's race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, age, sexual orientation, veteran and/or military status, protected medical leaves, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

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