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Legal Receptionist A wonderful opportunity has arisen for a Legal Receptionist to join a leading US law firm based in the City, working in a team to act as the first point of contact for visitors in the London office and to effectively manage the day to day running of the front desk. \n • Competitive salary, • 9:30am to 5:30pm\n\n, • Tremendous employee benefits, • Cycle to work scheme + gymflex benefit, • Health & wellbeing packages, • London Bridge / City location\n Legal Receptionist Key Responsibilities: \n • Meet and greet clients and other visitors to the firm in a professional and welcoming manner, • Ensure meeting rooms are readily presentable for meetings throughout the day, • Coordinate meeting room reservations and proactively monitor room schedule to avoid conflicts, • Establish professional and clear communication with the PAs, Fee-Earners, Partners, and Clients, • Maintain constant communication between the main reception and client floor reception regarding room bookings and allocation of meeting rooms, • Arrange any catering requests and ensure that they are delivered to the rooms by the contract caterers in a timely manner, • Support additional administrative or operational duties as required to maintain smooth office operations\n Legal Receptionist Skills & Requirements: \n • 3 years+ receptionist / front-of-house experience within a law firm is essential, • Strong Microsoft Office skills (Outlook, Word and Excel) are advantageous, • A collaborative team-player attitude and enthusiastic approach to the role

Leading City based Corporate international law firm is looking to hire a new Events Coordinator to assist in the execution of their client events programs and supporting firmwide marketing initiatives in the London headquarters located close to Liverpool Street station. \n • Salary to £45,000, • Generous employee benefits, • £100 monthly employee contribution, • Complimentary lunch once a week, • Hybrid working – 4 days in the office / 1 day remote, • City / Liverpool Street\n The Events Coordinator will report into the Events Manager with the implementing of London based internal, external and virtual events and be accountable for the development and delivery of events through marketing and business development continuing to enhance the firm’s five star brand and client following. The role is extremely varied and will suit a hands-on Events Assistant / Executive / Coordinator with up to 3 years corporate events experience, preferably whilst currently working in a law firm. Events Coordinator duties will include: \n • Work with partners and associates on the end-to-end execution of events including seminars, drinks receptions and corporate hospitality on time and within budget, • Develop invitation lists, coordinate speakers, email invitations and reminders to the guest list and co-ordinate responses, prepare documentation and manage event communications, • On site venue management on the day, coordinating set up of furniture and equipment, greet guests, co-ordinate with Reception colleagues and external waiting staff, • Analyse and report on delegate feedback, • Venue research, support on budgets and work with external suppliers / vendors as required, • Reporting on data for the firm’s events in collaboration with the Marketing & BD team, and communications such as newsletters/e-alerts, • Work collaboratively within the marketing and BD team in the production of marketing collateral required for a range of purposes\n Events Coordinator applicants require: \n • Minimum of 1 years relevant legal industry events experience, • Educated to degree level in Events, Marketing, Business or related field as well further marketing qualifications being a plus, • Excellent oral and written communication skills, • Experience using Events and CRM systems such as Vuture and Salesforce, • Excellent writing and proof-reading skills

This brand new, innovative and leading clinic based in North London are seeking a professional, friendly, and organised Receptionist to join their growing healthcare team. This role is ideal for someone with excellent customer service and administrative skills who enjoys working in a fast-paced healthcare environment. As they operate Monday to Saturday from 8:00am to 8:00pm, flexible working patterns and job share arrangements are available. Key Responsibilities Welcoming patients and visitors in a professional and compassionate manner Managing telephone calls, emails, and appointment bookings Registering patients and maintaining accurate records Supporting clinicians and healthcare staff with scheduling and administration Handling patient enquiries efficiently and confidentially Maintaining a clean, organised, and welcoming reception area Carrying out general administrative duties including filing, scanning, and document management Requirements Previous reception, administration, or customer service experience Healthcare or medical reception experience is a must Strong communication and interpersonal skills Excellent organisational and multitasking abilities Confident using IT systems and Microsoft Office Professional, reliable, and approachable manner Ability to work flexibly across opening hours where required Desirable Skills Phlebotomy experience or qualification would be highly advantageous Candidates able to support with blood taking/phlebotomy services will be viewed favourably Working Hours Monday to Saturday 8:00am – 8:00pm Full-time, part-time, and job share opportunities available Flexible shift patterns may be considered What They Offer Competitive salary Supportive and professional team environment Career development opportunities Ongoing training and support, especially in healthcare industry. Modern patient-focused healthcare setting A July start would be ideal.

AJ Chambers are looking for a highly organised, adaptable Team Administrator to join a highly reputable Accountancy Firm. Supporting Partners and Senior Management managing day-to-day office operations and onboarding clients, you will be involved in a wide range of responsibilities across the business (including statutory filings, assisting with invoicing, covering reception etc.) You will be part of a team where everyone is expected to take ownership, keeps things moving, and supports each other. You will need to be someone who takes pride in getting things done, maintains a professional attitude, and can stay calm and focused under pressure—even when the work is repetitive or fast-moving. Main duties will include: • Coordinating client onboarding and compliance checks including AML documentation, identity verification, and risk assessments, • Maintaining accurate filing systems and keeping statutory records up to date, • Ensuring high standards are met across all admin-related processes, • Supporting the onboarding of new employees and ensuring smooth internal workflows, • Liaising between departments, partners, and clients with professionalism, • Formatting documents and communications for both internal and external use, • Managing post, supplies, and the overall office environment, • Supporting events, social activities, and wider team initiatives Ideal candidate: • Strong attention to detail — especially when handling documents or data, • Able to follow compliance processes carefully and work with pace and accuracy, • Previous use of AI Tools, • Highly organised, able to juggle multiple priorities, • A positive, professional attitude and willingness to get stuck in, • Confidence with Microsoft Office (Excel, Outlook, Word in particular), • Excellent verbal and written communication skills The role will offer a competitive salary & bonus scheme along with benefits and 1 day WFH. For further information please contact Ella or Jess at AJ Chambers

Company Description VEDA Associates is an independent, multidisciplinary engineering consultancy known for its dedication to problem solving and technical excellence. Established in 2012, VEDA has steadily grown, expanding its expertise and reputation for delivering complex projects within budget and on schedule. Our team, comprising engineers, architects, and CAD technicians, takes pride in providing reliable solutions that add lasting value to our clients and communities. Collaboration, quality, and innovation are at the heart of our approach. Key Responsibilities • Support the delivery of geotechnical and infrastructure design projects, with a strong focus on trenchless technology and underground works., • Assist with geotechnical design and assessment for HDD, TBM / micro-tunnelling, auger boring, pipe jacking, shafts, launch and reception pits, culverts, and utility crossings., • Plan, arrange, and support ground investigations, including scoping investigation requirements, preparing investigation plans, reviewing exploratory hole locations, and coordinating with contractors., • Undertake and support site supervision of ground investigation works, including boreholes, trial pits, sampling, in-situ testing, logging, groundwater monitoring, and site records., • Review and interpret ground investigation data, soil and rock descriptions, laboratory testing, groundwater conditions, geology, contamination information, and geotechnical risks., • Prepare Geotechnical Interpretative Reports, GIRs, including ground models, design parameters, geotechnical risks, recommendations, and design assumptions., • Support assessments for bore alignment, settlement, ground movement, excavation stability, shaft stability, temporary works, and constructability., • Prepare calculations, technical notes, reports, specifications, drawings, and design documentation., • Use Excel, Microsoft Office, and engineering software to prepare, check, and improve engineering calculations., • Support coding, automation, digital engineering tools, and process improvements within the team., • Work closely with engineers, technicians, CAD/BIM teams, project managers, contractors, and clients., • Support and guide junior team members where required., • Deliver accurate, high-quality work under tight deadlines. Required Qualifications and Experience • Degree in Civil Engineering, Geotechnical Engineering, Engineering Geology, or a closely related discipline., • Suitable for candidates with1+ years’ experience at Placement or Graduate Engineer level, or candidates already working at Engineer level., • Excellent understanding of soil and rock mechanics and geotechnical engineering principles., • Good experience or strong understanding of planning and arranging ground investigations., • Experience in site supervision of ground investigation works., • Ability to write clear, professional Geotechnical Interpretative Reports, GIRs., • Experience or strong interest in infrastructure, trenchless technology, utilities, rail, highways, water, civils, earthworks, or temporary works., • Strong skills in Microsoft Excel, Microsoft Word, Outlook, and technical documentation., • Good written and verbal communication skills., • Ability to work under pressure and meet tight project deadlines., • Willingness to work towards Chartered status with the Institution of Civil Engineers, ICE., • Ability to support and guide more junior graduate engineers., • A full UK driving licence is preferable due to potential site visits and ground investigation supervision duties., • Must have the right to work in the UK; candidates who do not require visa sponsorship are preferred. Desirable Skills • Experience or interest in trenchless technology, including HDD, TBM / micro-tunnelling, auger boring, pipe jacking, and utility crossings., • Understanding of trenchless design considerations, including ground risk, groundwater, settlement, and constructability preferable., • Experience using engineering software such as GEO5, PLAXIS, Tekla Tedds, or equivalent (or welling to learn)., • Experience with other geotechnical software such as WALLAP, Slope/W, or similar would be beneficial., • Experience with coding, VBA, Python, or automation of engineering calculations., • Knowledge of Eurocodes, British Standards, Network Rail standards, utility provider requirements, highways, water, or rail infrastructure projects., • Experience in settlement analysis, slope stability, retaining wall design, foundations, earthworks, trenchless design, tunnelling, shafts, or culvert works. Academic Background Candidates should have a strong academic background in Civil Engineering, Geotechnical Engineering, Engineering Geology, or a related discipline from an accredited university. Applicants from leading UK universities are encouraged to apply. Selection will be based on technical ability, relevant experience, attitude, communication skills, and suitability for the role. Personal Attributes • Proactive, practical, and solution-focused., • Strong attention to detail., • Technically curious and willing to learn., • Comfortable working in a fast-paced infrastructure design environment., • Able to manage multiple tasks and deadlines., • Willing to make positive changes and improve existing processes., • Supportive of graduates and junior team members., • Interested in digital engineering, automation, and improving design efficiency.

✨ Calling All Friendly Faces & Front‑of‑House Superstars! ✨ Ad Hoc Temporary Receptionists – City & West End 💷 £14–£16 per hour + holiday pay (depending on client) Do you love being the first smile people see when they walk into an office? Enjoy variety, flexibility, and working in fantastic locations? Then we’d love to hear from you! Tate Recruitment is looking for confident, professional temporary Receptionists to support our City and West End clients on an ad hoc basis. 🌟 What You’ll Be Doing: • Being the welcoming face of brilliant businesses, • Meeting, greeting, and looking after visitors & clients, • Managing phones, emails, and meeting rooms with confidence, • Keeping reception areas polished and professional, • Supporting office teams during busy periods 🙌 You’re Perfect for This If You Have: • Previous reception or front‑of‑house experience, • A warm, confident, and approachable attitude, • Strong communication and organisational skills, • Flexibility for short‑notice bookings, • A professional presentation and customer‑focused mindset 🎯 Why Work for Tate Recruitment? • Competitive pay: £14–£16 per hour + holiday pay on top, • Flexible, varied temporary assignments, • Prestigious clients across the City & West End, • Support from a trusted, established recruitment partner If you enjoy variety, meeting new people, and being the face of the business, this could be the perfect temp opportunity for you. 👉 Apply now and join Tate Recruitment’s temporary team!

Legal Receptionist Location: London Hours: Monday–Friday, 09:30–17:30 Salary: Competitive A leading US law firm is seeking an experienced Receptionist to join their London office based in an iconic landmark. This is a fantastic opportunity for a polished and professional front of house individual who thrives in a client-facing role. The Role: You will be the first point of contact for clients and visitors, delivering a 5 star reception service and ensuring a welcoming, professional environment at all times. Responsibilities include managing meeting rooms, coordinating room setups, supporting events, handling calls and emails, and providing general administrative support to the wider team. About You: Previous experience in a reception, ideally within a professional services or corporate environment Confident, well-presented, and customer-focused Highly organised with strong attention to detail Professional communication skills and a calm, proactive approach The firm is well known for its excellent culture, high standards, and supportive working environment, making this a standout opportunity for someone looking to develop their career in a prestigious setting. If this sounds like the next role for you please apply now!! Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

We are seeking a professional, friendly, and highly organised Head Office Receptionist to be the first point of contact for visitors and staff. This role is pivotal in ensuring a welcoming and secure environment while supporting the smooth day-to-day operations of the site. Duties and Responsibilities: Front of House • Meet & Greet guests at Reception., • Manage the visitor booking system., • Liaise with the landlord building Reception team., • Manage the Reception and Office Services inbox., • Answer Reception telephones., • Keep Reception area clean and tidy., • Ensure all digital displays are working. Security and Site Access • Daily administration of the Access control system., • Manage the visitor access cards., • Review Starter/Leaver forms and action when necessary., • Print new cards when required., • Assist with quarterly access control ‘Profiles & Cards’ audits., • Liaise with the landlord Security team., • Maintain card printer., • Stock control and ordering security consumables. Meeting Room Management • Daily administration of Cloudbooking system., • First line support for any AV equipment issues., • Assist staff with meeting room bookings (Checking In, Queries), • Carry out regular hosuekeeping checks throughout the day., • Inspect meeting room furniture., • Help with meeting rooms set up changes., • Arrange moveable wall maintenance. Health & Safety • Assist with emergency evacuations and First Aid situations., • Administration of Onsolve (Emergency evacuation communication tool)., • Carry out weekly H&S checks (on rotation with other team members)., • Carry out checks on defibrillators, ensuring battery and pads are in date., • Assist with the collating of documentation for ISO audits., • Order First Aid consumables. Post and Courier Services • Order couriers on request., • Manage outgoing post., • Sort and distribute incoming mail., • Ensure all important corresponsdence is passed on to the relevant teams., • Maintain delivery storeroom, ensuring that items are not kept too long., • Reconcile monthly courier statements. Office Support • First line support for all FM related staff queries., • Log and close tickets on department CAFM system., • Order lunches on request., • Consumable ordering (Stationery, Drinks supplies)., • Order staff business cards., • Support the running of the office lease equipment (Coffee Machines/Printers)., • Assist with reactive maintenance, liaise with support company, react to alarms, leaks, etc., • Assist with housekeeping and cleaning checks. Administration • Help reconcile monthly departmental credit card bank statements., • Order stationery and catering consumables., • Collate monthly site attendance data., • Collate monthly meeting and desk booking data., • Raise PR’s and PO’s on SAP., • Goods Receipt invoices., • Maintain departmental budget tracker., • Assist the Facilities Manager with collating budget data. General Support • Provide cover and support to Facilities Manager and Facilities Assistants., • Ad Hoc support to FM functions at UK offices and locations., • Provide back-up support for company leased vehicle administration. Undertake any reasonable duties and tasks as required by the Facilities Manager and the Head of Real Estate & Facilities for North Europe Job Skills, Experience and Qualifications: Key Skills & Experience Essential Requirements • At least 2 years Reception experience in a corporate environment., • Experience working with access control systems., • Intermediate IT Skills (Outlook, Excel, Word, Power Point)., • Fire Warden responsibilities (Training provided)., • First Aider responsibilities (Training provided)., • Experience working with SAP., • Experience working with CAFM (Computer Aided Facilities Management) software., • Intermediate IT Skills (Outlook, Excel, Word, Power Point)., • Creating high level reports using Excel and Power Point., • Good written and verbal communication skills., • Proactive in anticipating office requirements., • Ability to prioritise workload., • Strong team player., • Ability to interact effectively with all levels of personnel, both within and outside of the company. Desirable • Experience of office move and relocation work., • Experience of Security processes and protocols.

Our client a super successful specialist real‑estate development management and project management firm that leads and delivers large, complex property developments across London and the UK are looking for a Corporate Receptionist to join their lovely team. This role goes beyond traditional reception duties, offering comprehensive administrative support across the business. Reception & Front of House • Manage visitor access, security passes and Bluepoint entries., • Welcome guests, handle incoming calls and update recorded messages when required., • Maintain internal contact lists, office supplies, kitchen consumables and equipment servicing., • Keep reception, kitchen and stationery areas tidy; manage magazine subscriptions., • Act as Fire Warden and Emergency First Aider., • Handle couriers, taxis, deliveries, post collection and outgoing mail. Meeting Room Management • Oversee meeting room bookings and prevent scheduling conflicts., • Prepare rooms with refreshments and required IT equipment., • Clear and reset rooms after meetings, ensuring cleanliness and readiness. Office Maintenance • Log and report building issues via Aspire; liaise with Trinco for non‑landlord repairs., • Coordinate with cleaning contractors and manage regular maintenance (windows, carpets, plants, fruit deliveries). Diary & Team Support • Arrange training sessions, site visits and quarterly project reviews., • Maintain and update the company contact directory and ensure data hygiene across systems., • Update intranet content and support internal communication of key updates., • Respond to general queries. Marketing & Brand • Maintain a calendar of key dates for social media planning., • Track basic engagement metrics., • Update templates and ensure materials remain accurate and on‑brand., • Monitor website content and coordinate updates. Events & Engagement • Support event planning, supplier research, quotes and cost‑effective bookings., • Coordinate event merchandise and manage RSVPs, attendance and dietary requirements., • Assist with booking logistics (rooms, travel, calendars).

HR Administrator Immediate Fixed Term Contract 9 months £37,500-£40,000 + Company Benefits Our client leading is a prestigious city investment firm with amazing city offices and a super professional HR team. The Role:- To provide general administrative support to the HR team including recruitment, compensation & benefits, and training & development with accountability for specific admin projects. Recruitment • Update Job Descriptions,, • Liaise with recruitment agencies, reception, and line managers to co-ordinate, as appropriate:, • CV reviews and feedback, testing Interviews set up and room bookings, • Assist the Senior HR Advisor with the production of offer documentation and associated paperwork and action new starter processes e.g. pre-employment checks, pre-employment medicals, • Create new starter files (hard and soft copies), • Set up new starter records in the HRIS, • Back up for employee background checks, • Arrange induction sessions Compensation & Benefits • Assist with the administration and maintenance of employee records in relation to benefits, • Assist with the preparation of benefits information as required from time to time Training & Development • Book staff onto courses as required and produce Training Sponsorship agreements, • Co-ordinate the evaluation of any training undertaken, • Assist with the maintenance of training records and plans, • Assist with the annual Training and Competence Review General • Maintenance and personnel updates to the HRIS, • Assist with the administration related to employee's leaving the Company, • Updating holiday and sickness absence records as required, • Assist in the production, co-ordination and recording of documentation relating to the annual performance review process, • Production of correspondence and scanning and filing, as required, • Assist with the arrangements for the annual work experience programme, • Provide general administrative support to the HR team, • Administration of HR and Finance expenses, • Assistance with the organisation of Company social events, • Assistance with internal meeting arrangements Regulatory Control • Compliance with all regulatory requirements, including anti-money laundering regulations Essential • MS Office - Strong Word, Excel and Outlook, • Previous experience in an HR administrative role, • Experience of using an HR System Desirable • HR experience gained within a generalist HR function, • Experience of administering SHL ability tests Teamwork and Communication • Ability to interact effectively at all levels, • Confident in managing upwards with regards to prioritising work

Administrative Assistant - 1 year FTC - London £40K-£45K. Start asap! Are you a graduate or graduate calibre individual with excellent administrative skills, ready to join the fast-paced world of sharp end financial services? Are you willing to work hard and grab an amazing opportunity to support in a West End boutique finance house for a 1-year fixed term contract opportunity, working five days onsite, 8.30am-5.30pm daily, starting asap. (Candidates will also be considered on 1 month notice). We are looking for a candidate with an amazing can-do attitude, who is hardworking and friendly and really wants to learn, as you will be mentored closely by two exceptional EA’s, as you deliver first class administrative skills to the wider business, progressing to learn full EA capability by the end of the contract! The role is first and foremost an Administrative Assistant and we are looking for a very flexible candidate who is very happy to muck in and learn and take responsibility to deliver best in class service and it’s a true mixture of administrative tasks and 1 day a week will be based front of house on a busy reception and you will also provide lunch cover. The role has such scope as you will be covering for the EA team with sickness and holiday and looking after their stakeholders and full training will be given. The company are extremely well respected in their field as a boutique finance house and we are looking for a candidate who wants to shine! A snapshot of tasks are outlined below: Responsibilities/ Duties: Providing float cover to all admin team desks including reception when team members on annual leave, out of the office or unwell. Assisting the admin team with all central admin tasks and taking on overflow of work from the admin team. Covering reception for an hour a day during the receptionists lunch break. Supporting members of the wider team with their business and administrative requirement. Excellent telephone manner. Answering phones and directing calls to the appropriate parties in an efficient and professional manner. Scheduling and coordinating international and domestic travel including flights, trains, hotel and ground transportation. Coordinate necessary visa and passport renewals. Extensive coordination of busy and complex diaries with continuous changes to schedules and priorities in different time zones. Arranging cars and taxis or proposing public transport solutions for transport to and from meetings. Prepare and submit team expenses. Maintaining various databases in word, excel and outlook. Examples of this may include logging records of conferences and subscriptions. Taking responsibility for some central administrative tasks and working autonomously to ensure records are maintained, deadlines are met and any necessary actions are taken. Examples of this may include maintaining the central filing system and offsite archiving, entering records onto the CRM system. Managing inbox and forwarding, actioning and responding to emails as appropriate. Preparing agendas and other relevant materials for key meetings. Creating and editing both PowerPoint and Word presentations. Printing and binding documents. Maintaining general office filing both soft and hard copy. Typing reports and correspondence. Ensuring all costs incurred for the company have an appropriate deal reference attached to them. Be familiar with the Expense and Travel policy and always stay within these boundaries. Filing current, closed and potential deals. Maintaining a central file (soft and hard copy). Assist with unpacking of food and stationery deliveries. Willingness to assist with all manner of tasks. Examples of this may include laying out lunches, making hot drinks, running errands and keeping the office clean and tidy. Liaising and assisting IT support. Skills: Excellent verbal communication skills with the ability to exercise, good judgement and diplomacy. Ability to respond to variable workflow and maintain composure in a high-pressure environment. Strong PC skills, including outlook and MS office (all to an advanced level). Attention to detail and accuracy. Reliable attendance and punctuality. Handle information in the form of reports, correspondence and conversations, in a manner which ensures confidentiality. Capability to manage multiple tasks and priorities in tight time deadlines and possess strong problem solving ability. Confidence to manage upwards in an appropriate manner. Ability to work as part of a team supporting other administrative and investment team members. Ability to get along with people at all levels and ensure a calm and professional working environment. Apply today for immediate screening! This is a superb opportunity for a candidate wishing to join a super business and be part of a great admin team, developing their skillset and adding value, learning and growing in a highly supportive environment in sharp end financial services.

Receptionist – City‑Based Insurance Firm (New Office Launch) £30,000 – £35,000 + Bonus + Benefits Full‑time | 5 days in the office | London Be part of an exciting new chapter as my client a growing insurance company, open their modern City office. We’re seeking a professional, confident, and proactive Receptionist who will become the welcoming face of the company and play a key role in creating a seamless experience for visitors, brokers, and colleagues. This is an excellent opportunity for someone who takes pride in delivering exceptional service, enjoys building strong professional relationships, and thrives in a polished corporate environment. About the Role Working along with one other Receptionist, you will be the first point of contact for all visitors, representing the business with warmth, professionalism, and attentiveness. You will work closely with brokers and clients, helping to nurture strong relationships and uphold the company’s reputation in the market. Your responsibilities will include: Front of House • Greeting and welcoming all visitors, clients, and brokers with professionalism., • Acting as the primary liaison for the reception area, enquiries, and incoming calls., • Building and maintaining trusted relationships with brokers and external partners. Office & Meeting Support • Setting up, maintaining, and resetting meeting rooms to a high standard., • Coordinating refreshments, equipment, and room bookings to ensure meetings run smoothly., • Supporting the day‑to‑day running of the office, including supplies, deliveries, and general organisation., • Helping with administrative tasks across the team when needed. Environment & Culture • Ensuring the office remains tidy, well‑presented, and reflective of a high‑quality insurance firm., • Contributing positively to the atmosphere of a newly established workspace. What We’re Looking For • A polished and personable communicator with a natural ability to build rapport., • Strong organisational skills, attention to detail, and a proactive approach., • Experience in a corporate reception, professional services, or front‑of‑house role (insurance experience a bonus but not essential)., • Confidence working in a busy office environment, supporting multiple stakeholders., • A can‑do attitude and willingness to get involved as the office grows. What’s on Offer • Competitive salary: £30,000 – £35,000, depending on experience, • Annual bonus, • Full benefits package, • A newly refurbished City office and the chance to shape its culture, • The opportunity to become a valued part of a respected insurance firm with strong broker relationships

Cobalt is partnering with a leading global real estate investor and developer is seeking an Assistant Operations Manager to support the management of one of the City’s most recognisable commercial office assets. This is an opportunity to take on a top-tier total FM role within a high-profile environment, where service excellence, occupier experience and sustainability are central to the way this 600,000 sq ft office tower is managed. Our client is a globally recognised real estate investor and operator known for delivering premium workplaces across the globe. Their London portfolio includes some of the capital’s most prominent and technologically advanced commercial assets, whilst they retain a strong commitment to promoting internally wherever possible, making them a great home for you to develop your long-term FM career. The role/responsibilities. Reporting into the Operations Manager, you will support the day-to-day management of Total FM services across this major multi-tenanted commercial office environment. Responsibilities will include but not be limited to: • Managing soft service partners across cleaning, security, reception and associated services., • Building strong relationships with occupiers, contractors and stakeholders., • Supporting contractor management and performance reviews., • Assisting with service charge budget management and financial administration., • Supporting health and safety compliance and emergency preparedness activities., • Coordinating building inspections and remedial works., • Supporting ESG and sustainability initiatives across the asset., • Overseeing small works projects and tracking delivery., • Supporting operational reporting, communication and service standards., • Deputising for the Operations Manager where required. Person Specification: This role would suit an established Assistant Facilities/Estate Manager, or a Building Manager from a more boutique asset, looking to cement your experience within major assets. You'll be able to demonstrate a track record in complex, premium assets, and take pride in delivering a high-standard of occupier experience for your customers within a Real Estate environment. An IOSH qualification is essential, whilst IWFM membership would be viewed positively (although is not a requirement for application.) You will have worked in a total FM environment, with strong exposure to managing service charge budgets, whilst equally important will be your ability to showcase initiative, and a proactive attitude alongside clear communication skills. This role represents a rare opportunity to gain exposure to a technically sophisticated, culturally significant commercial asset within a client-side brand that can offer you market-leading support - both professionally and personally. If you are interested please apply immediately as this role will likely interview before the closing date of this advert.

Qualifications: • Preferably 2-3 years Shipboard experience in a similar position and in an International 5 star and luxurious establishment., • Excellent fluent English (verbal and written). This includes the ability to give and receive instructions in verbal and written forms and to effectively and efficiently engage with guests and crew members. Conversational in an additional language (German, French, Spanish, Mandarin)., • Good working knowledge of Microsoft applications, Fidelio and hotel operating systems., • Proactive approach to problem solving., • Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts., • Strong interpersonal skills and ability to lead, motivate and develop a culturally diverse work force. Duties and Responsibilities: • Provides guests with the highest quality guest services, demonstrating genuine concern for guests wellbeing at all times--Personalized Customer Services., • Ensures that all guest requests, enquiries and complaints are responded to immediately and are followed up on efficiently and to the guests satisfaction., • Maintains a high level of communication and feedback with the Hotel Director as well as other departments around the ship., • Coordinates, organizes and supervises the front office operation., • Displays a full and comprehensive knowledge of the ships facilities, ports of call and services., • Organizes and leads training sessions for all reception team members to continuously develop their knowledge, techniques, skills, guest focus and sense of service.

FACILITIES ASSISTANT LONDON £32,000 - £34,500 My client, a leading international law firm based in London, are seeking a Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business and facilities duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES • Meeting room set up, configuration, and reconfiguration of furniture, other equipment and room layouts for all meeting rooms and external events, • Proactively planning room and event set ups in advance using the room booking system, reviewing bookings in advance and system generated reports to anticipate requirements, • Liaising closely with the event organisers, concierge, AV, and catering teams to coordinate needs and ensure all room and event set-ups are delivered accurately, efficiently, and to a high standard., • Support and assist the London Facilities Helpdesk service, • Respond to, action, and monitor all Facilities Helpdesk enquiries assigning tasks to relevant departments., • Daily up-keep and maintenance of the Facilities Helpdesk inbox, helpdesk job log and associated folder/filing systems., • Drafting and completion of Facilities Helpdesk email communications, intranet news items, and updates on building, • Liaise with various contractors and suppliers including building management, cleaning, M&E, and all other related service providers, • Daily communication with on-site M&E engineer & other sub-contractors, • Ensure permits to work are in place for contractors, ensuring compliance with safety protocols and H&S procedures., • Daily use of working on different systems: Digital ID, Access control, BMS & M&E portal, • Manage internal spreadsheets for staff use of facilities such as lockers, parking & occupancy and desk usage, • Ordering of office supplies such as desk equipment, stationery and new joiner items., • Conduct daily status, cleanliness and supply checks of facilities areas (reception, kitchens, meeting rooms) and ensuring daily floor walks are completed., • Oversee the use, ordering and authorisation of the stationery ordering system., • Assigning invoices, creating PO’s and credit card expenses, • Involvement in projects, initiatives, and collaborating with other teams, • Ensure security measures are in-line with policies, • Collaborate with H&S team to ensure that work areas are adhering to the good housekeeping standards., • Act as floor Fire Warden and First Aider, ensuring that general H&S requirements are met. SKILLS AND EXPERIENCE • 2 years experience in a professional services environment (desirable), • Good systems knowledge with a good knowledge of Microsoft Word, Excel and PowerPoint, • Reliable, enthusiastic, and responsive team player, • A flexible approach with regard to daily tasks and working hours. Please apply today for immediate consideration!

Executive Assistant City of London 9-12 Month Maternity Cover £40,000 4 Days Office, 1 Day WFH We are recruiting on behalf of a well-regarded membership body at the heart of the UK financial services sector. The organisation represents a substantial membership of international financial institutions and engages regularly with government, HM Treasury and regulatory bodies including the PRA and FCA. We would love to hear from candidates with a background in membership organisation, trade body, professional association or banking and financial services. The role PA support to the Chief Executive • Managing the CEO's diary and arranging internal and external meetings, • Ensuring adequate preparation time for all key meetings and providing relevant materials, • Drafting correspondence, handling RSVPs and keeping the CEO informed of membership changes, • Creating lists and reports from the CRM as required Board, Committees and Working Groups • Coordinating meeting logistics for the Board, Tax Policy Working Group and CEO Breakfasts, • Formatting and circulating papers and presentations ahead of meetings, • Taking accurate minutes and maintaining clear action trackers, • Managing attendance records and responding to meeting queries Events • Coordinating CEO roundtables and the AGM, • Drafting invitations, managing mailings and maintaining event records on the CRM, • Sourcing and liaising with venues, • Attending and supporting at the Summer Reception, Annual Banquet, Mansion House Lunch and conferences Membership and Office Administration • Acting as a warm and professional first point of contact for members and visitors, • Responding to member queries and assisting with website access and registration, • Managing the membership database including annual updates and ongoing changes, • Handling general office administration including supplies and incoming calls About you • Proven EA experience supporting at CEO or Director level, ideally within a membership organisation, trade body or financial services environment, • An accurate and confident minute-taker with experience producing clear written records and action trackers — this will be assessed at interview, • Strong Microsoft Office skills including Word, Excel and PowerPoint, • Experienced with CRM systems and comfortable with data handling and database management, • Highly organised with strong attention to detail and the ability to manage competing deadlines, • Discreet and professional when handling sensitive information, • Personable, proactive and able to work effectively as part of a small, close-knit team

We are launching a brand new premium flexible workspace within the new art’otel London Hoxton - a bold, design‑led destination in the heart of Shoreditch that blends elevated hospitality with modern workspaces. We’re looking for an Operations Manager to play a key role in the pre‑opening and launch, before leading the day‑to‑day operations of this flagship workspace. This role is central to delivering an exceptional member experience, strong operational standards and commercial success across co‑working and leased office floors. What you’ll do: Pre‑Opening & launch • Support senior leadership in defining service standards, tone of voice and the overall workspace experience within the art’otel brand, • Develop and implement operational policies, procedures and SOPs, • Design member journeys, hospitality touchpoints and community programming, • Work closely with project and design teams during build and fit‑out, • Support the selection and set‑up of workspace systems, • Lead recruitment, onboarding and training of front‑of‑house and community teams ahead of opening, • Support soft‑opening activity, operational trials and launch readiness Workspace Operations & Member Experience • Ensure the smooth, efficient and personalised day‑to‑day running of the workspace, • Lead community engagement, events and relationship‑building initiatives, • Act as the main escalation point for member feedback, issues and service recovery Team Leadership • Manage reception, community and support teams, • Rota planning, performance management and ongoing training, • Build a strong, service‑led team culture aligned with hospitality values Facilities, Compliance & Commercial Support • Maintain premium presentation, cleanliness, safety and compliance across all workspace areas, • Manage planned and reactive maintenance, • Support sales activity through show‑space readiness and member tours, • Work closely with the sales team and hotel F&B teams to enhance commercial performance, • Manage operational budgets, support procurement, • Track utilisation, performance trends and feedback to drive continuous improvement Our benefits: • 30 days of holiday per year - including bank holidays, increasing with years of service, • PPHE and Radisson Hotel discounts, • Food and Beverage discounts at our restaurants and bars, • Benefit Hub – Discounts in many supermarkets, major retailers, attractions, restaurants and cinemas., • Two free meals per day, • Free financial & mortgage advice and 24/7 employee assistance programme, • Access to 40% of your pay before payday through Wagestream, • Vitality at work scheme, with great gym discounts and more, • Free dry cleaning for workwear, • Travel season ticket loan,, • Ride to Work Scheme, • Annual team member parties and events About you • Extensive experience in operations within flexible workspace, hospitality or premium service environments, • Confident people leader with a hands‑on, service‑focused approach, • Strong operational, facilities and organisational skills, • Commercially aware, detail‑driven and passionate about hospitality and community This is a rare opportunity to shape a flagship workspace from day one, embedded within one of London’s most iconic hotel openings. If you feel this exciting next step is the one for you, apply now!

✨ Join one of London’s most exciting property firms as their superstar Operations Coordinator✨ Ready to take your career to the next level? A prestigious, high-end company is on the hunt for a super-organised, proactive, and dynamic Operations / Office Coordinator to join their buzzing, fast-paced HQ in London. This is not your average admin role. This is a multi-faceted, high-impact position where you'll be the go-to person across the business – helping to drive culture, coordination, and excellence. If you’re someone who thrives in a busy environment, loves to be at the heart of the action, and enjoys bringing people and processes together – keep reading. 🌀 No two days will ever be the same. You’ll be: • Leading & mentoring the reception team to ensure a first-class front-of-house experience, • Supporting Facilities & Building Management – keeping everything running like clockwork, • Managing all things Health & Safety – compliance has never looked so slick, • Partnering with HR on onboarding and employee experience, • Offering PA-level support to Directors – from diary wizardry to top-tier admin, • Jumping into project support, office management, and event coordination, • Handling daily ad-hoc magic to keep the office vibe high and the team running smoothly 🎯 This is a brilliant step-up role for someone with 2+ years of experience in office coordination, reception, or admin – who’s ready to elevate their career and take ownership in a truly exciting business. 🎉 And the perks? Think: • Incredible career development opportunities, • Amazing benefits, • A genuinely fun, social team that loves to celebrate wins and work hard together, • A buzzing 5-days-in-office culture in a beautiful London location 📩 Ready to bring your energy and organisation to the next level? Apply now for immediate consideration – this is one you don’t want to miss!

ODGroup is a leading office interiors company based in the City of London, operating across both traditional construction and design & build. Our reputation has been built on exceptional service, strong relationships, and a continuous drive for innovation, creativity, and improvement. We are now seeking a dynamic and highly personable Front of House Manager to join our administration team. This is a key role responsible for delivering an outstanding reception and visitor experience, while working closely with the Group HR Director to help create a workplace that is engaging, productive, and enjoyable for our team. This position has been created to further strengthen our busy office environment. Due to the nature of the role, it is essential that the successful candidate is based in the office 5 days per week; this role cannot be performed remotely. Key Responsibilities Reception / Front of House • Take full ownership of the front of house reception area and meeting rooms, ensuring they consistently reflect a professional and welcoming environment., • Manage incoming telephone calls to the main switchboard in a professional and efficient manner., • Welcome and host visitors, ensuring a first-class experience at all times., • Coordinate meeting room bookings, ensuring all spaces are well presented, organised, and ready for use., • Manage catering and refreshments for meetings and events, including drinks, breakfast, and lunch arrangements where required. Administration • Maintain office supplies including stationery, coffee, paper, and other consumables to ensure smooth day-to-day operations., • Manage incoming and outgoing post and courier services, including arranging taxis when required., • Organise staff birthday cards and cakes, helping to maintain a positive and inclusive office culture., • Support the Group HR Director with the planning and delivery of internal events and company socials., • Provide ad hoc administrative and PA support to the senior leadership team as required. Additional Responsibilities • Support the Marketing and Digital Manager with social media activity across LinkedIn, Instagram, and X (Twitter)., • Assist the Head of Sustainability with the recording and tracking of carbon footprint data relating to office operations and business activity., • Initial setup up of new starters IT (laptop, email etc.). Skills and Experience Required • A qualification in Business Administration (NVQ, diploma, or equivalent) is desirable., • A friendly, confident, and highly presentable individual who enjoys being the face of the business., • Proactive, self-motivated, and willing to take initiative and “get stuck in” to support the wider team., • Excellent written and verbal communication skills in English are essential., • Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel., • Excellent organisational and time management skills with strong attention to detail.

An excellent opportunity has arisen for a professional and highly organised Secretary to join a busy and well-established accountancy practice. This is a varied role providing essential administrative, PA and relief reception support within a fast-paced professional environment. Key Responsibilities: • Diary management for one Director, including scheduling client meetings and internal appointments, as well as arranging Teams and Zoom meetings, • Managing and responding to client emails, • Onboarding new clients onto internal databases, • Preparing and issuing client documentation, • Ordering office supplies and supporting general office administration, • Supporting new client onboarding including AML checks and preparation of engagement letters for individuals and companies, • Managing incoming post and updating client records on CCH, • Providing relief reception cover, including meeting and greeting clients and handling incoming calls Key Skills & Requirements: • Previous experience within a Secretary, PA or Administrative role, • Strong proficiency in Microsoft Outlook, Word and basic Excel, • Excellent communication skills, both written and verbal, • Strong organisational skills with the ability to manage and prioritise workload effectively, • High level of accuracy and attention to detail This is a fantastic opportunity for a proactive and reliable Secretary / PA looking to join a supportive team within a professional environment. Fame Recruitment is an equal opportunities employer and is committed to continually improving our diversity, equity, and inclusion practices. Due to the high volume of applications, we regret that we are unable to respond to each applicant individually. If you have not been contacted by a consultant within 24 hours, please assume your application has been unsuccessful.

Life at The IN Group Put simply, we’re a group of talent brands that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships. We’re very proud of our six brands: • Investigo - Award-winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe, • Definia - Defining, designing, and delivering technology, transformation, and cultural change…, • BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first-class, people-centred service, • InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams…, • Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development, • Sigma Labs - Hire, train and deploy high-performance technology consultants to help businesses fill the digital skills gap The Team The Head of Facilities, with the support of one receptionist we work together to keep the office running smoothly and make sure it’s a safe, welcoming space for everyone. Along with managing the building’s maintenance, we handle any repairs, layout changes, or upgrades, coordinating with vendors and contractors as needed. Our receptionist is a key player, helping to organise and coordinate internal and external meetings, ensuring all visitors have a great experience from the moment they walk in. They’re our go-to support for scheduling, setting up meeting rooms, and keeping communication flowing. Together, we focus on creating an efficient, comfortable environment where everyone be their best. Role Impact The role requires someone who is confident, proactive, and self-efficient. The ideal candidate would be someone who has had previous experience in reception/administration but is not essential. This is a 6 month contract initially to cover a secondment. Key Responsibilities in this role Meeting Organisation • Schedule and manage meetings efficiently through Microsoft Outlook Calendar, coordinating with staff to ensure smooth planning and execution. Client and Candidate Reception • Welcome clients and candidates warmly, creating a positive first impression of the company. Board Meeting Support • Provide refreshments and ensure meeting rooms are prepared for all board meetings, maintaining a professional and comfortable environment. Phone Reception and Call Management • Answer and transfer calls through the switchboard with professionalism and clear communication, directing inquiries to the appropriate departments. Document Management • Scan and upload registration forms to our online portal to maintain accurate and organized records. Mail Handling • Distribute incoming mail, handle outgoing post, and coordinate any necessary mailroom tasks. Office Supplies Coordination • Order weekly fruit and milk for the office, ensuring these essentials are consistently stocked for staff convenience. Ad-Hoc Tasks • Complete any additional tasks as requested by management, demonstrating flexibility and a willingness to support the team. CV Distribution • Direct incoming CVs to relevant departments, facilitating smooth recruitment processes. What You Need to Succeed in This Role Reception/Administration Experience • Previous experience in reception or administration is preferred, though not essential. Strong Teamwork • Work effectively within a team, contributing to a positive and collaborative office environment. Problem-Solving Abilities • Use initiative to address issues as they arise, ensuring operations run smoothly. Customer Service Orientation • Engage professionally and courteously with all clients, candidates, and colleagues. Professional Phone Etiquette • Handle phone interactions confidently and courteously, maintaining a polished company image. Multitasking and Prioritization • Balance and prioritise tasks effectively to manage competing demands. Familiarity with Microsoft Outlook • Competence with Microsoft Outlook is essential for scheduling and coordinating meetings efficiently. Interested or know someone who is? Apply today!

Here at Humanoid, we believe in a future where robots amplify human potential. That’s why we’ve set out on a mission to build the world’s most capable, commercially-scalable, and safe humanoid robots. We’re bringing that mission to life with HMND‑01 Alpha - our rapidly developed humanoid platform now running in real industrial pilots - and we’re growing the team to take it even further. About the role: As Office Manager, you will be responsible for the daily running and continuous improvement of our London headquarters. You’ll be the face of the space and the person who ensures nothing falls through the cracks—from having the right equipment and supplies in place to making sure the office is always clean, welcoming, and ready for work, visits, and events. You’ll report directly to our Head of Global Workplace and Facilities and work closely with peers in other locations to ensure consistency in the way our spaces feel and operate across all global sites. You’ll contribute to developing shared ways of working, vendor standards, operational rhythms, and the overall quality of the workplace experience for the entire company. This is a high-trust, high-ownership role suited to someone who naturally cares about the details and who takes genuine pride in making things run seamlessly. What you'll do: • Run day-to-day office operations: opening/closing routines, cleaning, organisation, and presentation of shared spaces, • Own office supplies, kitchen inventory, equipment, and meeting rooms ensuring everything is stocked, working, and tidy, • Liaise with building management, cleaners, and contractors for maintenance, repairs, and services, • Be the point person for office questions, requests, and issue resolution, • Support onboarding/offboarding (desk setup, welcome materials, orientation), • Coordinate internal events, team lunches, meetings, and workshops in the space, • Welcome and host visitors, candidates, and partners with professionalism and warmth, • Keep reception and meeting rooms aligned with our brand and standards, • Manage deliveries, post, and front-of-house operations, • Partner with the Head of Global Workplace & Facilities to align on strategy and standards, • Help establish consistent operating rhythms across London, Boston, and Vancouver, • Support cross-site initiatives (office upgrades, supplier standards, employee experience best practices), • Manage suppliers for consumables, catering, and office services, • Process invoices, track local budgets, and support expense reporting, • Maintain internal documentation for office operations and procedures We're looking for: • Experience in office management, facilities coordination, or team operations in a high-performance environment, • Impeccable organisational skills and attention to detail—you notice what others miss, • Clear communicator with confidence working across levels—from team members to senior leaders and external visitors, • Highly proactive: you anticipate needs, take initiative, and get things done without being asked twice, • Strong alignment with our values around precision, pride, hospitality, and responsiveness Nice-to-haves: • Experience supporting fast-growing technical or product teams, • Exposure to health & safety, security, or environmental considerations in workplace operations, • Familiarity with setting up new offices or contributing to facility expansion projects, • Skilled in Google Workspace, or other tools for lightweight office tracking and documentation What we offer: • Meaningful time off to rest and recharge: 23 days of annual leave (accrued), 15 days of paid sick leave, and paid company holidays., • Fully funded private healthcare for UK employees, with broad provider access, virtual and in‑person care, and strong mental health and serious illness support., • Pension scheme with a total 8% contribution (5% employee, 3% employer) on full earnings., • Free daily breakfast, catered lunch, and snacks in‑office., • Collaboration with top‑tier engineers, researchers, and product experts in AI and robotics., • Freedom to influence the product and own key initiatives.

Night Manager We are recruiting for our first art’otel in London! A premium lifestyle hotel situated in the heart of the new, iconic Battersea Power Station development. Perched on the Electric Boulevard, the 164 keys art’otel London Battersea power station sits in the heart of this newly energised neighbourhood, offering restaurants, bars, shops and galleries, amidst the eye-catching architecture that surrounds the historical Battersea Power Station. As our Night Manager, you will receive: • Salary: £ 34128.00 per annum plus great benefits, • Heavily discounted hotel rates in Europe (extends to the Radisson Hotel Group and family & friends), • F&B discounts at our restaurants and bars (for your whole party), • Start with 30 days of holiday per year - including bank holidays, increasing with years of service, • Two free meals per day, • Access to 40% of your pay before payday through Wagestream, • Recommend a friend scheme – up to £750, • Vitality at work scheme with great gym discounts & more, • Ride to Work scheme & free cycling lessons, • Benefit Hub – Discounted prices at hundreds of stores, supermarkets, major retailers, attractions, restaurants, and cinemas., • Free dry cleaning for work uniform, • Annual Staff parties and events, • Company pension plan & award-winning training As a Night Manager you will: • Perform Head of Department duties connected to all Night and Front Office operations, and making crucial decisions, • Ensure guests’ needs are met beyond expectations, and takes full responsibility for Health, Safety, Security, Licensing & Fire, • Have a passion and skill set to ensure that the service provided by the Night Reception team is beyond the normal guest experience that would be expected by our guests., • Maintain positive and productive working relationships with other employees and departments, • Empower your team by providing an inspiring service culture through briefings, team meetings and coaching, • Be available to work 4 on/4 off shift pattern (12-hour shifts) If you share passion for art, culture and hospitality, art’otel is where people’s talents will feel at home. We aim to inspire guests to be creative and discover the arts; by dazzling them with sensational service by enriching their knowledge; by encouraging their passion for art and appetite for the finer things in life. be bold. be creative. be original.

A luxury skincare brand is on the hunt for a dedicated Office and HR Admin Assistant to be based in London. The Role This is an exciting opportunity for an experienced HR and Office Assistant to take ownership of two vital functions: human resources administration and office management. You will be the person who makes things run seamlessly, supporting the full employee lifecycle while ensuring the office environment is professional, welcoming and always at its best. Key responsibilities include: • Supporting payroll administration and all core HR processes, • Managing new starters, leavers and employment changes, including offer letters, contracts and references, • Maintaining and updating HR systems with accuracy and consistency, • Producing HR reports covering absence, turnover and engagement, • Acting as front of house, delivering a professional and welcoming reception experience, • Managing meeting rooms, visitor experience, suppliers and external vendors, • Overseeing office operations, equipment, maintenance and Health and Safety compliance, • Coordinating onboarding logistics including desk setup, equipment and welcome packs, • Organising office events and supporting the wider team with day-to-day operational needs Sound like you? You bring at least three years of HR administrative experience and a natural ability to create order, efficiency and a positive environment around you. Detail matters to you. Confidentiality is second nature. You are someone who spots what needs improving before being asked, and you take genuine pride in delivering a seamless experience for the people you support. Strong Microsoft Excel and PowerPoint skills, excellent communication, and the ability to juggle multiple priorities with calm and confidence are all essential. Experience in office coordination or facilities management is a bonus.

Corporate Receptionist Hotel Receptionists please apply !! London £35k to £40k salary (dep exp) London Global Law Firm Corporate Receptionist opportunity has arisen at large global Law Firm - Reservations of Meetings & Executive Events and generally providing 5* customer service and liaising with VIPs and UHNW individuals, also providing team support administration. ESSENTIAL EXPERIENCE: Reception, Hotel Reception PREFERABLY Using your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches with the catering team, and carrying out diary management. This firm has excellent benefits offered including great Bonus, Gym membership, Season ticket loan, Private Dental, Life Insurance, Private Health and more. IMPORTANT: Previous FOH receptionist experience from either a company, or a 4 or 5* Hotel, or ex-cabin crew experience essential. Reception Duties: • Meeting and greeting in a warm, friendly manner to clients, staff and visitors, • Utilising the meeting room calendar / meeting room software, • Setting up conference calls, • Overseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times, • Booking lunches, liaising with hospitality teams for drinks and lunches for guests, • Keeping check on office supplies and ordering if necessary, • General administration (photocopy, fax, scanning), • Booking Travel and Accommodation Requirements: • Previous FOH/Reception or Cabin Crew experience, • Wonderful communication and administration skills, • Able to successfully communicate at the highest level, • Ability to prioritise and have attention to detail, • Ability to work in a fast paced and challenging environment, • Excellent telephone manner, well presented and polite, • A team player, • Knowledge of MS Office Search "Receptionist Needed" for more information on our jobs CANDIDATES: PLEASE DO NOT COLD-CALL OUR OFFICE - Unfortunately we simply aren't able to take any calls unless the candidate has been asked to call us specifically. We simply don't have the personnel to assist with cold-calls. • We would love to get back to everyone however due the sheer volume of applications we will only be able to reply if we feel we can successfully place you in one of our corporate roles. Thank you so much for understanding. We will do our best with your application and thank you!

Personal Assistant | £42,000 + Bonus | Hybrid working: 4 days in the office, 1 day from home The Opportunity A leading privately owned UK property and urban regeneration business is seeking a highly organised, proactive Personal Assistant to join a well-established Business Support Group. This is a varied and pivotal role within a fast-paced, ambitious organisation delivering some of the UK's most exciting large-scale regeneration schemes across residential, workspace, retail, leisure and education. The Role You'll sit within a team of 10 PAs and EAs, supporting a busy portfolio of senior stakeholders across two key business areas. Primarily, you will provide comprehensive support to a Director-level leader and two members of their team within Asset Management - a fast-moving, high-demand brief where strong diary management and polished presentation skills are essential. You will also support a Development Director and one of thier team members, with a focus on diary management. This is not a role for someone who wants a quiet inbox. You'll need to be trusted, discreet, detail-orientated and comfortable operating with autonomy in a dynamic environment where priorities shift quickly. Key Responsibilities Diary & Meetings • Managing multiple complex, frequently changing diaries across internal and external meetings, • Anticipating and proactively resolving scheduling conflicts, • Coordinating meetings including rooms, catering, travel and agendas, • Attending meetings to take notes and track agreed actions, • Arranging site visits, preparing itineraries and organising travel and accommodation, • Researching and booking venues for lunches, dinners and events; occasional out-of-hours support required Communication & Stakeholder Management • Acting as a key point of contact for internal and external stakeholders, • Drafting, proofreading and preparing high-quality correspondence, presentations and documents, • Building strong professional relationships across the business support team Operational & Administrative Support • Processing invoices, purchase orders and monthly expense reports, • Maintaining CRM databases and project directories, • General admin including printing, binding and tracker management, • Collating information for board reports and chasing stakeholder inputs, • Providing cover for other PAs and reception as needed About You • Proven PA experience in a fast-paced environment; property or real estate sector experience is an advantage but not essential, • Strong diary management skills are a must - you'll be juggling multiple demanding calendars simultaneously, • Demonstrable experience producing and preparing presentations to a high standard, • Highly organised with the ability to prioritise under pressure and meet tight deadlines, • Proficient in Microsoft Office including Teams, SharePoint, OneDrive and Copilot, • Strong written and verbal communication skills with a professional, confident manner, • High degree of discretion and confidentiality, • Proactive, solutions-focused and calm under pressure, • Flexible team player with a hands-on, can-do attitude, • Comfortable building relationships at all levels and representing the business professionally Benefits • £42,000 salary with discretionary bonus of up to 10%, • 25 days holiday plus bank holidays, • Pension matched up to 6%, • Life assurance (4x salary) and Permanent Health Insurance, • Private Medical Insurance, Dental Cover and Health Care Cash Plan, • Gym subsidy and Employee Assistance Programme, • Flexible benefits platform covering finance, travel, lifestyle and technology, • Enhanced family-friendly policies and hybrid working (4 days office / 1 day from home), • 2 volunteering days per year and matched charitable donations up to £200, • Wellbeing framework, mental health first aiders and coaching programme This is a fantastic opportunity to join a high-calibre, collaborative support team within a business that genuinely invests in its people and the communities it builds.

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Front of House / Reception Assistant – Global Finance Firm 📍 London ⏰ Full-Time | Office-Based (Monday–Friday | 8:30am–4:30pm or 9:00am–6:00pm) 💰 £30,000 – £35,000 depending on experience + Outstanding Benefits Are you a bright, polished and clearly spoken graduate with 1–3 years’ office experience looking to build a long-term career within reception in finance? This is a fantastic opportunity to join a highly regarded global investment firm, sitting at the heart of the business as a key ambassador and operational support. This role is ideal for someone who thrives in a fast-paced, professional environment and takes pride in delivering a seamless front-of-house experience while supporting the wider team. The Role: You will be the first point of contact for clients, visitors and colleagues, ensuring the office runs smoothly day-to-day. Responsibilities include: • Managing a busy reception desk – answering and screening calls with professionalism, • Coordinating daily visitor lists and issuing office passes, • Overseeing meeting room bookings and ensuring spaces are set up to a high standard, • Organising internal meetings, business lunches and refreshments, • Managing pantry supplies and maintaining a tidy, presentable office environment, • Handling incoming and outgoing post, couriers and deliveries (DHL, FedEx, etc.), • Supporting with general administration – printing, scanning, binding and document prep, • Managing stationery orders and office supplies, • Assisting visiting colleagues and ensuring a smooth in-office experience About You: • 2+ years’ experience in a corporate office environment (financial services exposure beneficial), • Highly proficient in Microsoft Office, particularly Outlook, • Bright, polished and clearly spoken with a strong service ethic, • Professional, articulate and confident communicator, • Exceptionally organised with strong attention to detail, • A natural team player with a positive, can-do attitude, • Discreet, trustworthy and able to handle confidential information, • Proactive, hands-on and solutions-focused Why Apply? This is more than a reception role – it’s a genuine entry point into the world of finance, offering exposure to senior stakeholders, a collaborative culture and the opportunity to grow your career within a prestigious environment. ✨ Outstanding benefits package, regular company treats and trips, plus continuous learning and development sessions to support your growth. #FinanceCareers #GraduateJobs #LondonJobs #Receptionist #FrontOfHouse #InvestmentCareers #CareerGrowth #OfficeSupport

HAIL is partnering with a European growth equity firm on the search for a Receptionist / Team Assistant to join their London office. This is a varied, fast-paced role with a roughly 60–70% team assistant / 30–40% reception split, plus EA cover during holiday and absence periods. Responsibilities: • Front-of-house: greeting clients, managing calls, the info inbox, and meeting room logistics, • Office management: keeping the space immaculate, liaising with building management and external suppliers, and managing inventory, • Team support: maintaining team information, arranging gifts, organising the weekly team lunch and external catering, • Diary management for two senior associates, • EA cover during holidays and absences, • Supporting the Events Manager with internal and external events (approx. 3 trips per year, 1–4 days each) Role Requirements: • 1–2 years' experience in a similar reception, office assistant, or team support role, • Warm, confident, and professional manner, • Strong MS Office skills (Word, Excel, Outlook, PowerPoint), plus Teams and Zoom, • Exceptional organisation and attention to detail, • Discreet and trustworthy with confidential information, • Comfortable stepping up to EA-level work when covering Culture/Benefits: The firm is known for having a genuinely exceptional culture. The team is friendly, kind, hardworking and really looks after its people. The office itself is beautiful, and the company goes above and beyond when it comes to perks - annual company trips to abroad destinations, annual ski trip, alongside benefits including: • 25 days holiday, • Discretionary Bonus, • Luxury Gym Membership, • Private Health Insurance, • Competitive Pension

Office Manager – Workplace Operations (Abu Dhabi) Competitive salary and benefits package We are seeking a highly capable and proactive Office Manager to lead day-to-day workplace operations within a fast-paced, high-performing finance house. This is a pivotal role within a growing regional hub, supporting a dynamic environment and working closely with senior stakeholders across international teams. You will take ownership of the office experience end-to-end, ensuring operational excellence, exceptional service standards, and a seamless workplace that enables teams to perform at their highest level. Key Responsibilities Office & Workplace Operations • Oversee all office operations in the Abu Dhabi location, ensuring a seamless, high-quality workplace experience, • Act as the central point of coordination for workplace standards, office services, and day-to-day operational delivery, • Continuously improve office processes to enhance efficiency, cost-effectiveness, and employee experience, • Manage office maintenance, facilities issues, and service providers to ensure high service standards Stakeholder & Reporting • Produce regular management reports for the Director of Workplace Operations (London), covering office conditions, enhancements, and operational updates, • Partner closely with the Head of Abu Dhabi Office and senior stakeholders to support projects and operational requirements, • Provide clear, solutions-focused operational insight to support decision-making Vendor & Supplier Management • Manage relationships with vendors, contractors, and service providers, including negotiation, performance monitoring, and service optimisation, • Ensure cost-effective procurement of office supplies, catering, and consumables without compromising quality Front of House & Employee Experience • Oversee front-of-house operations, including reception, switchboard, visitor experience, and meeting room management, • Maintain a professional, polished, and welcoming office environment at all times, • Manage mail, courier services, taxis, and general office logistics Events & Workplace Engagement • Organise office events, internal initiatives, branded materials, and engagement activities, • Support onboarding and offboarding processes, including access, desk allocation, and induction coordination, • Coordinate desk moves, office reconfigurations, and workplace changes Travel & Administration • Manage complex travel arrangements, including flights, accommodation, itineraries, and visa coordination, • Maintain accurate internal documentation and intranet content, • Support a broad range of administrative and operational projects as required Compliance & Sustainability • Ensure compliance with Health, Safety & Fire regulations and internal workplace standards, • Support sustainability initiatives and environmentally responsible office practices What We’re Looking For • Strong academics with a minimum of 3 years’ experience in office management, workplace operations, executive support, or similar roles within a professional services or high-performing finance environment, • Proven experience across office operations including reception oversight, visitor management, travel coordination, vendor management, and facilities support, • Highly organised, detail-oriented, and proactive with strong problem-solving ability, • Confident communicator with the ability to build trusted relationships across all levels, • Professional, discreet, and service-driven with strong judgement and integrity, • Flexible, hands-on approach in a fast-paced, evolving environment, • Familiarity with the Abu Dhabi/UAE business and service landscape is advantageous

Experienced Studio Operations Manager for Lively Central London Practice £45,000-£60,000 p.a. Central London An award-winning architecture practice based in central London is looking for an outgoing, and proactive practice manager to help run their studio and lead their team. The company has strong community values and is looking for someone enthusiastic who is prepared to act as the organisational glue of the practice. The perfect candidate has a sharp eye for detail, is comfortable coordinating operations within a mid-size office, and has 5+ years’ experience in a similar role within the built environment industry. The day-to-day of this role will include a wide range of administrative duties, including (but not limited to) management and maintenance of the reception, facilities, office health and safety, and onboarding. The successful candidate will be confident with Microsoft 365. Knowledge of Xero and Hubdoc, as well as CMap and Advero, is highly desirable. This is a full-time permanent position based on-site at our client’s London office offering numerous benefits and competitive salary. Please get in touch with your CV if you are keen to hear more about this opportunity. We will do our very best to help you find your ideal job. Our approach is personable, and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you. Please visit our website for all vacancies – _ GDPR By applying for this role you are confirming that you agree to our Privacy Policy (please see our website for full details) and that all details submitted by you are correct to the best of your knowledge. Place is an equal opportunities employer and recruitment agency.

Facilities and Building Manager Law Firm (London) 500 staff – one office Overseeing facilities, general office and reception. Are you an operations professional within a law firm looking for a broader, more visible role? Do you enjoy overseeing multiple business teams and making sure everything runs smoothly behind the scenes? Are you interested in being part of a firm that is growing, modernising, and investing in how it operates? This could be an excellent opportunity to step into a key operational role within an ambitious UK law firm, working closely with the COO. You would join a well-established law firm of around 500 people, all based in a single London office. The firm has a genuinely personable and collaborative feel, combined with clear ambition and a strong growth trajectory. Reporting directly into the COO, the role offers real visibility and the chance to make a tangible impact on how the firm runs day to day. The firm is currently experiencing record levels of performance and continues to grow, making this an exciting time to join. Alongside this growth, there is a strong focus on modernising operations, improving processes, and ensuring the office environment evolves with the needs of the business. At its core, the role is about ensuring a high-quality, efficient, and well-run office. You would oversee teams, drive improvements in how services are delivered, and help create an environment where lawyers and business services professionals can perform at their best. If you would prefer a confidential chat before applying please reach out: markneal@lextalent.co.uk or simply apply now!

Administrative Assistant | US Law Firm | Growth Role! Working hours: Monday-Friday, 09:00-17:30 Hybrid working: Office-based role Location: City of London Salary: £35k-£40k Are you a highly organised and proactive individual looking to join a leading US law firm? This is an exciting opportunity to join a prestigious firm as an Administrative Assistant, with structured training and development and an opportunity to grow your legal career! This role offers excellent exposure across administrative, secretarial and client-facing functions, making it the perfect foundation for a long-term career in the legal sector. In this role, you’ll play a key part in supporting lawyers and firm staff, ensuring the smooth running of busy teams. Your ability to stay organised, manage competing priorities, and deliver high-quality work will be essential. Key responsibilities include: • Assisting with overflow PA work - managing diaries, scheduling meetings, and coordinating travel, preparing documents, • Supporting reception and client services, including event coordination, • Maintaining accurate filing systems and records, • Assisting with billing, expenses, and time entry, • Assisting senior staff with general administration, • Communicating effectively with clients and stakeholders What we’re looking for: • Minimum 6 months of administration experience in a legal or professional services environment, • Positive attitude with a proactive mindset, • Strong organisational skills, • Excellent communication and teamwork skills, • A willingness to learn and develop within a legal environment, • Strong IT skills, including Microsoft Office Why join this firm? You’ll be joining a globally recognised law firm known for its collaborative culture and commitment to developing early-career talent. With structured training, hands-on experience, and clear progression opportunities, this role provides an excellent stepping stone for a long-term legal career. If you’re looking to build your career in a professional, fast-paced environment, we’d love to hear from you. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

Office Manager – Prime Central London Estate Agency Location: Mayfair, London Salary: £31,750 basic + commission OTE: circa £40,809 We are seeking an experienced and highly organised Office Manager to join our Mayfair estate agency office on a full-time maternity cover basis. Supporting a premium residential business across four London offices — Mayfair, Greenwich, City, and Chelsea & Knightsbridge — this is a fast-paced and varied role suited to someone who thrives on keeping operations running smoothly and professionally. This position is ideal for an accomplished administrator or office manager with experience in property, estate agency, or professional services, who brings exceptional attention to detail, a polished manner, and a proactive approach. The role As Office Manager, you will be responsible for the smooth day-to-day running of the Mayfair office while also supporting wider business operations across four locations. You will play a key role in maintaining high service standards, supporting compliance processes, and ensuring the team has everything needed to deliver an outstanding client experience. Key responsibilities • Manage the daily running of the Mayfair office to ensure a seamless, professional environment in line with premium brand standards, • Provide administrative support to the estate agency team, including diary management, meeting coordination, client documentation, and marketing materials, • Oversee reception, visitor management, and client hospitality, • Support compliance and lettings teams across four offices, • Obtain AML documentation from landlords and carry out AML checks using Thirdfort, • Send terms and conditions to clients, • Maintain digital filing systems, document retention, and confidentiality protocols, • Create new property instructions and manage remarketing activity, • Book new marketing materials, • Check key compliance documentation including GSCs, EPCs, EICRs, landlord licensing, and Land Registry, • Manage and update online portals including Rightmove, Zoopla, and OnTheMarket, • Support teams in delivering exceptional client service at all times About you • Proven experience in office management or senior administration, • Background in property, estate agency, or professional services is highly desirable, • Exceptional organisational skills with strong attention to detail, • Excellent written and verbal communication skills, • Calm, professional, and confident under pressure, • Able to manage multiple priorities and competing demands in a fast-paced environment, • A proactive and solutions-focused mindset, • Discreet and professional when handling confidential information, • Strong team player, able to work with different personalities and styles, • Advanced skills in MS Word, Excel, PowerPoint, and Outlook Desirable experience • Knowledge of the London prime property market, • Experience using property software or CRM systems, • Understanding of estate agency operations and compliance requirements Salary and benefits • Basic salary: £31,750, • Commission: Based on 2025 average earnings, commission is approximately £9,059.20, • OTE: circa £40,809, • Commission structure based on 0.35% of any new business generated across the four offices If you are a polished, capable Office Manager looking for your next opportunity in a high-end London property environment, we would love to hear from you.

Sunrise Brokers is an interdealer broker offering a comprehensive service across equities, commodities, credit, interest rates, foreign exchange and hybrid products. Located in Europe, the US and Asia, Sunrise Brokers is dedicated to providing world-class quality of service and continues to invest in systems, infrastructure and innovation to support its global client base. (_) We are looking to add a member to our Administration team in London, to support our global operations. The successful candidate will have responsibility for Sunrise’s London office front desk, including answering phone calls, greeting visitors, general office management responsibilities and administrative assistance. Key responsibilities: • Ensuring the reception desk and switchboard are manned at all times, • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately, • Operating the switchboard and answering calls, screening and forwarding incoming phone calls, taking and forwarding messages accurately, • Reservation of meeting rooms on Outlook, ensuring they are prepared with required catering and presentable at all times, • Keeping the reception, meeting rooms and kitchen areas tidy and well stocked, • Receiving and sorting daily mail/deliveries and organizing outgoing couriers, • Administration duties – ordering office supplies, reporting facilities issues, general team assistant duties – booking reservations, organizing team/client lunches, assist with employee expense administration etc., • Attendance record keeping and administration, • Ad-hoc EA responsibilities as requested by the business Skills / experience/personal attributes required: • Excellent organizational skills, • Experience as a Receptionist or customer service role, • Flexible and adaptable approach to changing business needs, • “Can do” attitude and happy to work as part of a small admin team, • Confident managing meeting room coordination, hospitality and visitor experience, • Able to work under own initiative in a methodical manner, • Professional and mature attitude, • Solid written and verbal communication skills, • Good time keeping and reliability, • Knowledge of MS Office

🔶 Office Administrator / Service Desk Coordinator 📍 Battersea, London (Full-Time, On-Site) 💼 Heat-Plex Limited About Heat-Plex Heat-Plex is a fast-growing, premium plumbing, heating and gas company operating across London. We work with private homeowners, landlords and managing agents, delivering high standards of workmanship and customer care. We are approaching £1.5m+ turnover and are now building a stronger in-house office team to support our next stage of growth. This is not a quiet reception role. It is a key position at the centre of a busy operations team. The Role • You will be the first point of contact for our customers and engineers., • Your role is to keep the diary flowing, ensure communication is clear and professional, and help the business operate efficiently day to day., • You will work closely with our Operations Manager and leadership team. Core Responsibilities • Answer all incoming calls professionally and confidently, • Book jobs accurately into our CRM system, • Manage customer emails and respond with clear, well-written communication, • Coordinate engineer diaries and confirm appointments, • Follow up on quotations and outstanding approvals, • Support with aftercare and customer satisfaction follow-ups, • Assist with general office coordination and admin tasks, • Help maintain high standards of organisation and workflow You will play a direct role in improving customer experience and helping the company grow. What We’re Looking For We are looking for someone who: • Speaks clearly and confidently on the phone, • Writes professional, polished emails, • Is highly organised and calm under pressure, • Can manage multiple tasks without losing detail, • Is proactive and takes ownership rather than waiting for instruction, • Enjoys working in a fast-paced environment, • Wants to grow with a business, not just “do a job” Previous administrative or service desk experience is preferred. Experience in trades, property or construction environments is a bonus — but not essential. Systems Experience with: • Microsoft Office, • CRM systems (training provided), • Scheduling or diary management software What We Offer • Competitive salary (based on experience), • A growing, ambitious company environment, • Opportunity to develop into a senior office or operations role, • Supportive team culture, • Modern office space in Battersea Important This role is fully on-site. We are building a strong office culture and require someone present and engaged with the team. If you are organised, confident and ready to take ownership in a growing business, we would love to hear from you.

🌆 Receptionist / Front of House 📍London Bridge | 🕐 Full-time (5 days in office) | 💰Competitive 🏢 About the Company Robert Half is partnering with a highly regarded and growing international law firm, known for its strong reputation and collaborative, close-knit culture. Despite ongoing growth, the business has maintained a friendly, down-to-earth environment with approachable leadership and an open-door ethos. The London office supports a wide range of legal specialisms, alongside a well-established Business Support function including EAs, Secretaries and Facilities. 💼 The Role This is a Senior Receptionist / Front of House role acting as the face of the business. You’ll take ownership of a busy reception desk across multiple floors, delivering a polished and seamless experience for clients, visitors and internal teams. Working closely with the Facilities team, you’ll be instrumental in ensuring the smooth day-to-day running of front of house in a fast-paced, professional environment. 🔑 Key Responsibilities Front of House & Visitor Experience • First point of contact for all visitors – professional, warm and polished approach, • Manage guest arrivals, ensuring a seamless and well-coordinated experience, • Build strong relationships with internal teams to anticipate needs Reception & Office Coordination • Oversee a busy switchboard, post, couriers and general enquiries, • Maintain an immaculate front-of-house environment, • Handle high volumes while maintaining exceptional attention to detail Meeting Room Management • Own meeting room scheduling, setup and turnover, • Coordinate bookings in a fast-paced, ever-changing environment, • Ensure rooms are fully prepared, stocked and aligned to requirements Facilities & Team Collaboration • Work closely with the Facilities Manager and wider team, • Partner with EAs, Secretaries and stakeholders across the business, • Provide hands-on support across the office where needed General Support & Improvements • Take a proactive, solutions-focused approach, • Support continuous improvement of front-of-house processes, • Adopt a “no job too small” attitude 👤 Candidate Profile Must Have • 5+ years’ Reception / Front of House experience within legal or professional services, • Experience managing a busy, high-volume reception desk, • Highly organised with strong attention to detail, • Professional, confident communicator, • Calm under pressure with a proactive mindset Nice to Have • Experience supporting senior stakeholders within a law firm, • Exposure to facilities or office operations, • Strong meeting room coordination experience 🏡 Working Pattern & Hours • Full-time, 5 days in office, • Shift pattern: 9:00–17:00 or 9:30–17:30, • Start date: ASAP 🌟 Culture & Environment • Friendly, approachable and collaborative culture, • Open-door leadership and strong team ethos, • Professional yet personable environment (“small firm feel”), • Social, charity and wellness initiatives throughout the year 🔄 Interview Process • 1st Stage: Hiring Manager (Facilities Manager), • 2nd Stage: HR & Senior Leadership

ABOUT US We are a dynamic leader in the high-growth flexible office market. We are a powerhouse with experience in the commercial property industry, offering a wide range of services, including serviced and managed office spaces, and brokerage divisions. We are a fast-paced, hands-on SME with a strong culture and high performance and meaningful reward ethos. Across our divisions, as we continue to grow, we champion accountability, team spirit and operational excellence. Company Values At the heart of our business are our core company values: • Positive Attitude Positively responsive, we service clients attentively and always with a smile., • Problem Solving Genuinely thoughtful, we look at every problem from the client’s point of view., • Above and Beyond Devoted to excellence, we take ownership, responsibility and are empowered to make decisions. OVERVIEW As the Head Receptionist at our luxury Marble Arch centre, you will take full ownership of the front-of-house experience, delivering an exceptional meet-and-greet service that elevates Meridien House from the very first interaction. First impressions are everything, and as the face of our business, you will create a warm, seamless and memorable arrival experience that sets the tone for the entire workplace. In this role, you will be the first point of contact for everyone entering the building, ensuring a welcoming and professional atmosphere while prioritising client needs above all else. You will work independently at the reception desk, maintaining a consistent presence to greet visitors and assist with queries. While your main base will be reception, you will also support the centre management team with interesting projects that can be completed from your desk. You will oversee reception for the entire building. One Avenue occupies five of the six floors, while the second floor houses another company, and you will act as their receptionist too. The building also includes a residential section, so you may occasionally assist residents or contractors, ensuring a professional standard across all interactions. Your role is pivotal in shaping an inspiring environment and building trusted relationships. ~ We aim to be the business that clients tell their friends about, and our employees tell their family about! ~ RESPONSIBILITIES As the Head Receptionist, you will take ownership for the meet and greet service that is paramount to maintaining the incredible impression of our business. We are on the search for an independent individual who has a natural flare for interacting with people from all walks of life! The responsibilities of the role include, but are not limited to, the following: Reception & Front-of-House • Delivering a superior meet-and-greet service to our clients, their guests and brokers, maintaining the One Avenue brand standard., • Signing in guests, tracking visitors and handling the access system, ensuring compliance with security protocols and a seamless guest experience., • Managing building access control, overseeing the issuing of access cards and fobs, monitoring entry points and ensuring only authorised individuals gain access to the premises., • Handling all client requests, efficiently taking, transferring and listening to voicemail messages on the phone system, ensuring all messages are actioned promptly and professionally., • Responding to general building enquiries, acting as the first point of contact for questions regarding facilities, amenities and building services, providing accurate and helpful information., • Ordering couriers, receiving packages and ensuring clients are aware of their arrived packages., • Organise and maintain client folders to ensure accurate and up-to-date records., • Manage and maintain the company calendars for the West End cluster and centres., • Clients’ needs are of high priority, connections must be established with our clients, by creating meaningful and beneficial relationships., • Assist the centre management team with activities that can be actioned within reception. This may include printing, copying, ordering, social media posts, event coordination and other administrative ad hoc tasks as required., • Being proactive by always looking for innovative ways to enhance One Avenue’s services and facilities. General Building Management • Act as the primary liaison with maintenance operatives for timely resolution of building issues., • Coordinate with domestic cleaners to maintain exceptional cleanliness standards in all common areas., • Monitor the building’s CCTV system to ensure security and promptly report any unusual activity or concerns to the centre management team., • Ensure full compliance with health and safety standards by acting as the designated Fire Warden for the building. Lead fire evacuation procedures, coordinate and assist with drills, and maintain accurate fire safety documentation., • Client & Visitor Experience, • Provide local area knowledge to enhance client and visitor experience, including recommendations for activities, cultural sites, restaurants, cafés, and entertainment options., • Maintain a curated list of trusted contacts and links to value-adding services (e.g., catering, concierge, transport)., • Stay informed about seasonal pop-ups, events, and happenings in the vicinity to share with clients and guests., • Ensure the reception area reflects a welcoming and premium environment at all times., • Manage business relationships and collaborations through the OAG app, ensuring smooth communication and engagement. REQUIRED EXPERIENCE & SKILLS We are looking for someone with the drive to support our operations team at Meridien House, with the desire to learn, grow and develop a career within Reception and Administration. The key skills required are: • Previous experience in reception, customer service roles or similar., • Ability to handle interactions with a range of different stakeholders., • Front desk operations including managing calls, visitor management and scheduling, • Clear verbal and written communication for interacting with clients and internal teams., • Strong organisational skills to manage multiple tasks, appointments and administrative duties., • Competence with MS Office applications and booking systems., • Ability to solve problems quickly and effectively., • Proactive in your approach, always looking for things to do and improve to support the business performance., • Can work autonomously and independently majority of the time but is also able to work collaboratively when requested by management. KEY ATTRIBUTES • Professional and polished appearance and manner., • Reliability with consistent attendance and punctuality., • Attention to detail in bookings, messages and documentation., • Ability to remain calm under pressure during busy periods or unexpected situations., • Proactive approach to anticipating needs and taking initiative., • Strong customer-focused attitude to create a positive experience

Office & Facilities Manager (Workplace Experience) ESG Investor Network West End Salary up to c.50K depending on prior experience Full-time, office-based 2-WEM/MKLW About the Client: An investor-led network focused on ESG considerations across global supply chains and sustainability-related industries. It collaborates with institutional stakeholders to support improved corporate practices relating to environmental impact, resource management, labour standards, and long-term business resilience. *The client is open to considering candidates with fewer years of experience who demonstrate the right skills and approach OR a more experienced candidate with direct experience who can hit the ground running at the top end of the salary bracket. Both types of candidates are encouraged to apply.* About the Office & Facilities Manager Role: Our client is seeking an experienced and proactive Office & Facilities Manager to oversee the daily operations of their Central London office and foster an exceptional workplace experience for employees, clients, and visitors alike. Serving as the face of the office, this role blends workplace operations, facilities management, and front-of-house leadership to ensure the environment runs seamlessly, efficiently, and to the highest professional standards. • Oversee the day-to-day running of the office, ensuring a smooth, organised, and professional workplace environment, including office supplies, meeting coordination, catering, onboarding, and workplace logistics, • Manage facilities operations by coordinating maintenance, repairs, contractors, supplier relationships, and health & safety compliance, while maintaining high workplace standards across all office spaces, • Act as the face of the office, delivering a welcoming and professional front-of-house experience for employees, clients, candidates, and visitors, while managing reception duties and visitor access, • Support employee engagement and company culture through the coordination of internal events, team activities, and initiatives that enhance the overall workplace experience, • Provide administrative and operational support to leadership and wider business teams, including travel arrangements, diary coordination, budgeting, invoicing, and playing a key role in workplace projects, including the planning and coordination of the upcoming office move Skills & Experience Required: • Previous experience in workplace, office management or facilities roles, • Strong organisational skills with the ability to manage multiple priorities effectively, • Excellent communication and interpersonal skills, • Experience managing suppliers, contractors and building relationships with external vendors, • Good knowledge of Microsoft Office and workplace systems, • Ability to work independently, use initiative and problem-solve effectively Additional Information: • Fully office-based role in the West End, • Permanent role, ideally starting in June / early July, • Standard hours are 9am – 5:30pm, • Salary is competitive and based on experience, as well as competitive benefits and a discretionary bonus eligible after probation, • This is a hands-on, varied position ideal for someone who thrives in a fast-paced setting, builds strong working relationships, and takes pride in delivering a first-class office experience. If you are seeking an Office & Facilities Manager role and have the relevant skills and experience, please apply today!

Receptionist Job Type: Full-time, Hybrid Location: City of London Salary: £32k My client is seeking a friendly, professional Receptionist to join their team permanently, supporting both front-of-house and administrative functions. Key Responsibilities Serve as the first point of contact: greet visitors, manage calls, and handle messages. Maintain reception and meeting rooms. Coordinate catering, handle post and courier services, and report maintenance issues. Deliver inductions and manage office equipment. Manage office supplies, stationery, and kitchen stock. Assist with events and social activities. Other adhoc duties as required. To apply, please submit your CV outlining your relevant experience and interest in the role.

✨ Receptionist / Office Assistant ✨ 📍 West End, London 💷 £35,000 + perks Are you the kind of person who can brighten a room before you’ve even had your coffee? Love being at the heart of the action, keeping things running smoothly, and making people feel welcome? Then keep reading… We’re a lively, social investment bank based in the buzzing West End, and we’re on the lookout for a Receptionist / Office Assistant who’s equal parts organised, personable, and unflappable. What you’ll be doing: • Being the friendly face that greets clients and guests (first impressions matter!), • Keeping the office running like clockwork—meeting rooms, supplies, post, you name it, • Supporting the wider team with day-to-day admin, • Helping organise team socials, events, and the occasional celebration 🍾, • Adding your own spark to our positive, high-energy environment What we’re looking for: • A natural people person with a warm, professional manner, • Previous reception experience a MUST!, • Super organised with great attention to detail, • Able to juggle tasks without breaking a sweat, • A team player who enjoys a sociable, collaborative workplace, • Previous office or reception experience is a bonus—but attitude matters most What’s in it for you: • £35,000 salary, • A genuinely fun, social team (yes, we actually like each other), • A stylish West End office in a prime location, • The chance to be a key part of a growing, dynamic business, • Start immediately! If you’re ready to be the heartbeat of the office and bring great energy every day, we’d love to hear from you.

A highly regarded medium sized law firm is seeking an experienced Legal PA to provide high-level administrative, legal and business support across a friendly Corporate department. This role is permanent, full-time, with hybrid working available for 2 days. You will supporting Senior Associates and Partners in a supportive team. Key Responsibilities PA & Secretarial Support • Deliver proactive PA and secretarial support to allocated stakeholders, ensuring all legal administration tasks are completed accurately and efficiently., • Manage legal administrative processes including file opening, billing support and file closing procedures., • Format legal documentation in line with firm branding and document standards., • Provide guidance and mentoring support to junior secretarial staff where required., • Assist with monitoring workflow quality and supporting performance improvements across the team., • Deliver a consistently high level of client service and act as a professional point of contact for external parties., • Liaise effectively with internal stakeholders to ensure requests and priorities are managed appropriately., • Prioritise workloads across multiple requests while communicating progress clearly to stakeholders., • Identify issues proactively and support effective problem resolution. Executive Assistant Duties • Manage diaries, Outlook calendars and scheduling for senior team members., • Coordinate internal and external meetings, including room bookings, refreshments and IT requirements., • Support the setup and coordination of larger meetings and departmental events., • Arrange UK and international travel, including itineraries and logistics., • Take and distribute meeting minutes when required., • Manage calls, voicemail, inboxes and out-of-office communications on behalf of stakeholders., • Coordinate conference calls and virtual meetings., • Distribute documentation electronically and in hard copy as required. Filing & Administrative Management • Maintain electronic and hard-copy filing systems in accordance with firm procedures., • Support and guide junior secretarial staff in maintaining accurate filing standards., • Coordinate large printing and copying requests with Office Services teams and oversee delivery timelines., • Provide reception and wider departmental PA cover during periods of absence or peak workload where needed. Business Process & Operational Support • Ensure departmental compliance with internal processes and operational procedures., • Support the management and reduction of aged WIP and debt in collaboration with department leadership and finance teams., • Assist with invoice drafting and financial administration tasks., • Help improve departmental financial performance against agreed targets., • Support the team with IT queries and coordinate with internal and external technical support providers., • Communicate system changes, training updates and process improvements to relevant stakeholders., • Assist fee earners with preparation of court bundles, client bibles and other client-related documentation where capacity allows. Candidate Profile • Previous experience within a Legal PA, Executive Assistant or senior secretarial role in a law firm, ideally within a Corporate or Litigation group, • Strong organisational and prioritisation skills within a fast-paced environment., • Excellent communication and stakeholder management abilities., • Confident managing multiple deadlines and competing priorities., • Competent across Microsoft Office and legal systems/platforms. For more information, please apply directly or contact Jess at AJ Chambers.

MPI are looking for a Resource Co-Ordinator based in Swanley A Resource Coordinator plays a pivotal role in ensuring the seamless coordination of project staffing and office operations. Responsible for the buying and coordinating of all Third-Party Worker requirements, managing professional & technical roles and contingent labour services to support all project needs. The role spans candidate sourcing, contractor compliance, and administrative support, all aimed at enabling efficient project delivery and maintaining operational excellence within the Swanley office. Core Responsibilities 1. Candidate & Contractor Sourcing • Sourcing via Preferred Suppliers List (PSL): Ensuring all agency hires are made through approved vendors, maintaining compliance and cost control., • Project-Based Sourcing: Coordinating staffing for midweek, weekend, and commissioning projects—likely requiring flexibility and quick turnaround., • Forecasting Resource Demand: Working closely with project teams to anticipate staffing needs, which helps avoid delays and ensures smooth project execution. 1. Contractor Management & Compliance • Confirmation & Coordination: Verifying selections with both internal teams and external suppliers to ensure alignment., • Maintaining Commissioning Spreadsheets: Keeping detailed records of contractor assignments, likely for tracking, reporting, and audit purposes., • Requisition to Pay Process: Ensuring all contractors have valid rate agreements, purchase orders, which is crucial for financial tracking and payment., • Rate Card Adherence: Making sure contractor rates align with agreed terms—important for budget control., • IR35 Compliance: Ensuring all contractors are assessed correctly under IR35 legislation, which affects tax and employment status., • Account management: Managing the communication and KPI’s of Tier 2 suppliers ensuring that up to date on procedures, providing suitable resources, issuing performance feedback & keeping up to date on supplier contacts etc 1. Data Integrity & Auditing • Internal Audits: Reviewing data held by the central resourcing team to ensure accuracy and compliance., • Inbox Management: Monitoring shared inboxes to ensure timely responses to queries and requests. 1. Training & Certification • Booking Courses: Coordinating with suppliers and contractors to ensure certifications are up to date—important for safety and legal compliance., • Compliance: Ensuring all third-party workers meet the expectations of the hiring manager from day one of their employment 1. Office & Administration Support • Reception Cover: Stepping in to support front-of-house duties when needed., • General Admin: Supporting the Swanley office with day-to-day administrative tasks., • PPE Ordering: Managing personal protective equipment for permanent staff—ensuring safety and readiness. What You’ll Need to Succeed • Minimum 1 years’ experience in sourcing and procuring agency staff for technical, professional, and contingent labour roles — ideally within the railway or infrastructure sector., • Proven ability to build and maintain strong relationships with internal stakeholders and external suppliers, sharing best practices across the business., • Excellent organisational and multitasking skills, with the ability to manage competing priorities effectively., • Demonstrated success in delivering contractor resourcing solutions, particularly for projects., • Capable of working independently with minimal supervision, while also contributing to a collaborative team environment., • Proficient in Microsoft Excel and Word, with strong attention to detail in data handling and reporting., • A flexible, proactive mindset with a willingness to learn and adapt in a fast-paced environment. What else do I need to know about Siemens? At Siemens, we are committed to creating an inclusive workplace that reflects the diversity of the communities we serve. We value the unique contributions of every individual and believe that diverse perspectives drive innovation and excellence. We are proud to be an equal opportunity employer and welcome applications from all qualified candidates, regardless of background, identity, or experience.

Merrifield Consultants are delighted to be partnering with The British Academy, the UK’s national academy for the humanities and social sciences. The Academy champions world‑leading research, supports scholars and fosters international collaboration. We are supporting them in the recruitment of a Fellowship Manager, a pivotal role within their Governance & Fellowship Office. Summary of the Role This role leads the delivery of the Academy’s Fellowship elections cycle, manages key communication channels and oversees governance‑related processes. You will work closely with senior leaders, Fellows, academics and committees to ensure smooth, accurate and timely Fellowship operations. The post also line manages one Fellowship Officer and contributes to strategic projects across the Fellowship and Development Directorate. The Role The Fellowship Manager is responsible for the full cycle of Fellowship elections, including the Fellowship, International Fellowship and Honorary Fellowship. This includes coordinating procedures, preparing papers for Council and AGM, managing communications with nominators, Vice‑Chancellors and international assessors, and supporting Section Chairs throughout the electoral process. The role also oversees Section Standing Committee meetings, Group meetings, the Fellowship & Structures Committee, and acts as a key point of contact for Fellows on electoral and disciplinary matters. The post manages the Fellowship Portal, CRM records and contributes to key events such as the annual induction ceremony, President’s Reception and AGM. It also supports wider projects such as the Sections Review, EDI Roadmap and Governance Review. Key Details Salary: £43,225 (pro rata) + amazing company benefits Working style: Flexible Location: The Mall, London Reports to: Head of Fellowship Engagement & Governance Line management: 1 x Fellowship Officer Responsibilities Fellowship Elections & Governance • Lead and coordinate the full elections cycle, ensuring compliance with procedures., • Prepare papers for Council, AGM and relevant committees., • Manage communications with nominators, Vice‑Chancellors, candidates and international assessors., • Support Section Chairs with longlisting, shortlisting, ballots and decision‑making., • Oversee disclosure, data retention and assessment processes. Committee & Section Support • Organise Section Standing Committee meetings, agendas and papers., • Brief and support minute‑takers; ensure consistency across minutes., • Prepare summaries of Section and Group discussions for Council., • Act as secretary to the Fellowship & Structures Committee. Fellowship Communications • Act as a primary contact for Fellows on electoral and disciplinary matters., • Manage newsletters, the Fellowship Portal, Handbook/Directory and digital channels., • Ensure coherent communication across Sections, VPs, Council and SMT. Data, CRM & Events • Maintain CRM records and act as a super‑user for best practice., • Collate and report Fellowship data, including diversity reporting., • Support key events such as induction ceremonies, President’s Reception and AGM. Projects • Contribute to strategic reviews including EDI, governance and structural analysis., • Conduct research into Fellowship patterns and HE sector trends. Person Specification Experience & Knowledge • Experience running election or nominations processes in a comparable organisation., • Experience working with academics, committees and senior stakeholders., • Strong CRM experience (Salesforce desirable)., • Understanding of the charity sector and UK higher education landscape. Skills & Attributes • Excellent communication skills and ability to adapt to different audiences., • Strong organisational skills with the ability to prioritise under pressure., • High attention to detail and accuracy in documentation., • Digitally confident and open to new technologies., • Proactive, solutions‑focused and able to anticipate challenges., • Strong leadership skills with experience motivating others through change., • Collaborative, diplomatic and able to handle sensitive situations with respect. How to Apply If you’re an organised, relationship‑driven professional with a passion for governance, academia and high‑quality stakeholder engagement, we’d love to hear from you. Please apply today to join The British Academy at a pivotal moment in their Fellowship programme. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Reporting to the Office Manager, the Office Administrator is responsible for ensuring the smooth day-to-day operations of the office. This role involves managing administrative tasks, supporting staff, coordinating office activities, and maintaining an organized and efficient work environment. Key Responsibilities • Manage daily office operations and administrative tasks, • Manage switchboard, supplies, equipment, and facilities maintenance, • Serve as primary point of contact for internal and external stakeholders, receive and greet all office visitors, • Process all post, manage all deliveries, • Coordinate company meetings, room bookings, events and travel arrangements, • Monitoring Reception Mailbox, responding to emails, meeting requests etc, • Assist with expense reconciliation, • Maintain secure and organised records, databases, and filing systems, • Support various office teams with administrative and operational tasks as needed Required Skills & Qualifications • Proven experience in an office environment, • Ability to work autonomously, • Strong organisational and multitasking abilities, • Excellent communication and interpersonal skills, • Proficiency in Microsoft Office, • Problem-solving mindset and attention to detail

Residential Property Administrator Salary: £35,000 – £38,000 per annum Location: Central London Job Type: Permanent Overview We are recruiting on behalf of a historic private estate in Central London for a Residential Property Administrator to join their established Property Management team. This is an excellent opportunity to work within a prestigious estate environment, supporting the Head of Residential and Property Managers with the day-to-day administration of a high-quality residential portfolio. Key Responsibilities • Provide day-to-day administrative support to the Residential Property Management team, • Manage correspondence, filing systems, coordination tasks, and general research, • Act as a key point of contact for tenants and lessees, handling enquiries efficiently and professionally, • Draft letters, emails, and make calls regarding lease matters, rent arrears, and maintenance, • Process and manage maintenance work orders from tenants, property managers, and site visits, • Prepare and update tenancy documentation (digital and hard copy), • Assist with website updates, including uploading available property details, • Liaise with contractors and manage key issuance, ensuring accurate logging and returns, • Support tenant move-in and move-out processes, including:, • Welcome packs, • Inspection letters, • Lease expiry notifications, • Renewal and vacation correspondence, • Deposit return documentation, • Utility change of occupier notifications, • Maintain accurate logs, activity sheets, and internal records, • Attend site visits where required to support property management duties, • Register tenant deposits with the appropriate schemes, • Monitor and manage Right to Rent documentation and expiry checks, • Manage furniture inventory and arrange orders when required, • Process invoices within authorised limits, • Maintain accurate records on the property management system, • Provide cover for Accounts Administration when required, • Assist with report and budget preparation, meeting coordination, and general administration, • Support wider teams and provide reception/admin cover when needed Person Specification • Previous experience in an administrative or secretarial role (property experience advantageous), • Excellent customer service skills, • Proficient in Microsoft Office (Word, Excel, Outlook), • Strong organisational skills with the ability to multitask and meet deadlines, • High attention to detail, • Strong written and verbal communication skills, • Proactive, flexible, and able to work independently, • A team player with a collaborative approach, • Fast learner with a positive attitude, • Good typing skills, • Experience with property management systems (e.g. Qube) desirable

Position: Night Manager Reports to: Front Office Manager and Assistant Front Office Manager What will I get? • A competitive gross annual salary of £41,000–£42,000 (inclusive of service charge), based on a 40-hour working week and dependent on experience. The role follows a shift pattern of four consecutive 12-hour shifts, followed by four days off., • Enhanced annual leave, increasing with length of service, • Complimentary meals whilst on duty, • Employer pension contribution (3%), • Complimentary dry cleaning, • Enhanced maternity and paternity pay, • Ongoing learning and professional development opportunities, • Employee recognition programmes, including long service awards and appreciation initiatives, • A vibrant social calendar with team events, seasonal celebrations and company updates, • Access to the CODE App, offering exclusive discounts across restaurants, hotels, and experiences in the UK, • Access to the HSF Health Plan*, including:, • Dental reimbursement, • 24/7 GP advice line and confidential counselling support, including assistance for dependents, • Optical reimbursement, • Complimentary cover for your partner and children, • High street and grocery discounts, discounted cinema tickets, and a wide range of retail offers, • Discounted gym memberships What will I be doing as Night Manager? As the Night Manager, your primary responsibility is to lead and inspire the night team, fostering a highly motivated and successful group. Your role involves maintaining night security and ensuring guest safety throughout the night operation. Excellent communication skills are crucial, and you should focus on building positive and supportive relationships with your colleagues. Given your guest-facing position, impeccable presentation is essential, and your willingness to engage with guests to ensure their satisfaction is a key aspect of the role Managing Hotel Operations: • Conduct thorough handovers from previous shifts, recording and addressing necessary follow-up tasks., • Perform night accounting and reception duties with utmost professionalism and adherence to hotel standards., • Complete the End of Day procedure on Guestline software accurately., • Prepare night audit reports, reception handover reports, and management reports., • Address guest complaints promptly and effectively, taking necessary remedial actions., • Ensure timely communication of guest feedback and complaints through the use of the Omni system and House Managers, ensuring appropriate follow-up actions., • Conduct daily briefings for each shift to stay aligned with team objectives., • Support the rate strategy, maximise sales and revenue, encourage upselling, and promote F&B outlets and other services., • Stay informed about daily hotel results, events, VIPs, media, and influencers., • Act as a hotel ambassador, ensuring guests respect the neighborhood policies. Managing Team Operations: • Participate in training day and night team members., • Manage night staffing levels according to hotel demands and coordinate team schedules and vacations with the Front Office & Assistant Front Office Manager, • Oversee night staff and ensure efficient task completion, including the Night Chef., • Implement and update departmental policies and procedures, ensuring understanding among team members., • Assist with Night Room Service requests from in house guests. Enhancing Guest Experience and Services: • Monitor and supervise the level of guest service across departments, correcting any lapses immediately., • Contribute to building a detailed guest database in Guestline, noting preferences and special requests., • Provide courteous and friendly assistance to all guests, employees, and visitors., • Resolve guest satisfaction complaints during the night shift., • Conduct regular security walks of the hotel to connect with guests and ensure property safety. Managing Financial Performance: • Evaluate departmental performance using key metrics and financial targets to inform future plans., • Enforce hotel credit procedures and maintain accurate records., • Ensure compliance with hotel accounting procedures and GDPR regulations regarding personal data handling., • Perform miscellaneous accounting procedures as required. Ensuring Health and Safety: • Understand and comply with relevant health and safety legislation., • Ensure team members are aware of and adhere to security, health, and safety regulations., • Act in accordance with fire instructions and ensure team members are trained accordingly., • Take overall responsibility for health and safety within assigned departments., • Promote a safe working environment on a daily basis., • Attend statutory training and ensure compliance with legislative change Who are we? We are a 5-star luxury lifestyle boutique hotel located in the heart of Chelsea. Set in a 19th century building next to Sloane Square station and featuring a rooftop restaurant, an intimate cocktail bar, and thirty exceptionally designed bedrooms, the property has been elegantly restored to create unique experiences. Within one of London’s most stylish interiors, the hotel combines the quintessentially British style of the Cadogan Estate with a unique French touch. Designed as an exceptional and inspiring destination, it highlights the distinguished and historic pedigree of the Sloane Square Conservation Area in a private and intimate setting. Independently run, the hotel employs passionate, focused individuals with a determination to succeed. To assist us in hosting our wonderful clients, we are on the search for the ambassadors of this truly unique property. They will be given the opportunity to make their own mark while delivering an exceptional service of unparalleled quality. *Upon successful completion of the probation period *The service charge range fluctuates based on our forecasted business levels and may vary from month to month.

FACILITIES & WORKPLACE SERVICES COORDINATOR Our client is a top financial services & technology firm with several offices worldwide. We are looking to hire a Facilities & Workplace Coordinator to support the busy and vibrant London headquarters based in the city. The Facilities & Workplace Services Coordinator supports the smooth, safe, and efficient operation of the workplace. The role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support. The coordinator works closely with internal teams, building management, and external suppliers to ensure the office environment is well maintained and fully operational. Please note this role is based on site 5 days a week in the London office. Workplace Operations • Monitor the Workplace Services (WPS) inbox, responding to queries and coordinating requests. • Conduct daily checks across office floors to ensure systems, equipment, and spaces are functioning correctly. • Communicate with HR, IT, and other teams regarding office issues or maintenance needs. • Organise and audit critical spare parts, keeping stockrooms tidy and accessible. • Send new starter communications and provide WPS introductions and office information. • Support onboarding and offboarding by allocating desks and lockers, coordinating with Front of House. • Conduct desk and space audits, identifying faults and ensuring allocations remain accurate. • Submit weekly catering numbers and assist with workplace service arrangements. • Represent WPS at relevant committee meetings. • Support workplace events such as summer and Christmas parties. Facilities Management • Identify, log, and report faults or maintenance issues to contractors or building management. • Respond promptly to reactive tickets and requests (temperature, lighting, power, office faults). • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits. • Liaise with third‐party suppliers and building management to arrange service access. • Ensure contractor documentation and Permits to Work are submitted and logged. • Review contractor job reports and follow up on repairs or parts ordering. • Support contract management, including renewals and documentation. • Run monthly security access reports and work with HR to review user access and attendance. • Log contractor attendance and service records for all site visits. • Support weekend works, powerdowns, and essential out‐of‐hours activities. • Prepare workplace spaces for powerdowns, desk moves, and operational changes. • Assist with workspace reconfiguration and desk move projects. • Attend key PPM visits to ensure compliance and alignment with internal teams. Health & Safety • Conduct regular floor inspections and monitor first aid supplies. • Assist with risk assessments and general safety compliance. • Manage communications related to emergency fire evacuations. • Attend quarterly tenancy meetings with building management. • Administration & Financial Processes • Track and process supplier invoices, receipts, and administrative documentation. • Work with Finance to manage team credit card expenses and ensure timely receipt • submission. • Raise and amend purchase orders and maintain the WPS PO log. • Support contract administration and renewal tracking. • Provide reception cover during breaks and annual leave, including greeting visitors and • supporting meeting room needs. • Assist with meeting room setups and event coordination. Skills & Experience • Strong Excel skills (intermediate to advanced). • Comfortable using AI tools to streamline reporting, documentation, and operational workflows. • 2–3 years’ experience in facilities, workplace operations, or building services. • Understanding of Building Management Systems (BMS) and workplace systems. • Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues. • Knowledge of health and safety compliance, including risk assessments and fire safety. • Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor • relationships. • Strong organisational skills with attention to detail and the ability to manage multiple priorities. • Clear communication skills and confidence working with internal teams, contractors, and building management. • Proactive, solutions‐focused approach with an interest in improving processes and operational efficiency. Relevant certifications (advantageous but not always required): • IOSH or NEBOSH • First Aid or Fire Marshal • BMS or building services training • Understanding of building operations — lifts, HVAC, electrical systems, fire panels,and access control. What we offer: • Competitive Salary • Friendly, informal and highly rewarding culture • A fast-growing global firm with plenty of opportunities where you will have a significant impact