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Reception Manager \n At Park Plaza, we believe in providing a hotel experience that is tailored to the individual and their needs. As the friendly face of the 1023 guest bedrooms at Park Plaza Westminster Hotel, you will do more than just welcome our guests. As our Reception Manager you will be responsible to assist the Front Office Manager in all Front Office duties. With your flair and passion for ... \n \n ZIPC1_UKCT

Excellent opportunity for a Sales and Marketing Coordinator to join a well-established company based in Coulsdon Salary: £30,000 - £35,000 per annum Job Type: Full Time / Permanent Benefits: pension, private medical, free parking About The Company They are a small but growing electrical contractor based in Coulsdon. They work across two sides of the industry: electrical testing, inspection and compliance for high-profile, security-sensitive sites, and installation and fit-out projects for main contractors and end clients. They are now looking for a proactive, organised, and creative Commercial Coordinator to join their growing team. This is a varied and fast-paced role that combines sales administration, marketing support, and social media management, while also providing light front-of-house and office coordination support. The successful candidate will play a key role in supporting the commercial activities of the business by managing sales administration processes, maintaining internal systems, assisting with marketing initiatives, and helping to grow our social media presence. This role would suit someone who is highly organised, confident communicating with clients and colleagues, and enjoys working across multiple areas of a business Roles & Responsibilities Social Selling, CRM & Sales Support Maintaining a database of accurate prospect and customer records Handling incoming sales enquiries via phone and email Managing enquiry inboxes and allocating leads appropriately Building target prospect lists and conducting outreach on LinkedIn and Sales Navigator Scheduling and publishing social media content Building and sending email campaigns Ensuring the website is up to date Office & Reception Support Acting as a welcoming first point of contact for visitors and incoming calls Assisting with general office coordination and administration Preparing meeting rooms and supporting day-to-day office organisation Ordering office supplies and helping maintain a professional office environment Experience / Skills Required: Previous experience in administration, sales support, marketing, or a similar commercial role Strong organisational and multitasking abilities Excellent communication and customer service skills Confident telephone manner and professional approach Good IT skills, including Microsoft Office and CRM systems Familiarity with social media platforms and marketing administration Ability to work independently and collaboratively within a team * High attention to detail and strong time management skills If you have the relevant skills/attributes to fulfil this role then please apply now for immediate consideration. The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL Experience Services team members are “experts who create value through lasting partnerships.” At JLL, it is our goal to provide workplace experiences that will be long remembered by our clients. We set the standard for superior experiences for our clients and our teams.Job Summary The Workplace Experience Ambassador is responsible for delivering exceptional client experience every day through enhanced engagement, proactive communication, and high touch service within a select portfolio of properties. The Workplace Experience Ambassador will be expected to increase the level of engagement and partnership between JLL, service partners and our clients to provide superior service delivery while enhancing their individual personal and professional skills. This role is responsible for the implementation of the experience program at the client site. This client facing role provides the opportunity to combine your passion for service, brilliant people skills and enthusiasm for creating a hospitality focused workplace environment.Job Responsibilities Provide a warm, courteous and prompt welcome to all those entering the reception areaEnsure security procedures for your building are followed by all entering through reception Serve as the initial point of contact for all Client employee inquiries, issues, troubleshooting, and feedback related to the services within the workplace, with the primary goal of positively impacting the care and comfort of Client employees and guestsExecute Guest and Ambassador services in a manner consistent with the SLA’s, standard processes, professional brand image and compliant with applicable local laws, rules, and regulationsConduct routine walkthroughs and assessments of the soft services delivery to ensure compliance with service level agreements, policies and regulations, and performance metrics to provide flawless execution and stable service delivery for the Client.Support data collection, analysis and reporting to ensure alignment with the Clients’ goals and objectives.Strive to continually improve experience service performance. Achieve and exceed goals including performance goals, team goals and Clients' goals and objectives.Work with key account and client stakeholders to organize, host, and operationalize key engagement events within the assigned client location to enhance experience. Work in accordance with health and safety measures and promoting a culture of safety amongst colleagues, contractors and vendorsPerform and provide additional duties and support, as required, including mailroom cover, and porteringEnsuring Exceptional ServiceWork collaboratively within the account team in the delivery of Experience Services across all business lines (Facility Management, Engineering, Transactions, Projects, etc.)Assist with third party vendor relationships and service partners to provide maximum service deliveryIntuitive service delivery, anticipating needs or concerns exceeding Client expectationsBuild meaningful lasting relationships with Client employees and guestsReceive and respond to all requests or issues within one day of receipt, including a personal follow up to Client employees to ensure questions / requests are answered Identify potential risks and escalate, as appropriate, to ensure no privacy breech, security incident or disruption to Client’s operations occurEngage in a culture of continuous improvement and innovation by leveraging business intelligence, adopting, and participating in the development of best practices, new tools, process re-engineering and other ideas that provide service delivery efficienciesAssist and work flexibly with Client events as needed to ensure flawless deliveryServe as an event concierge and manage conference room bookings including resolution of scheduling conflictsProvide administrative and operational excellence for soft services Perform additional job duties, as requested About youYou have prior relevant experience in hospitality, facility / property management, operations and/or knowledge of commercial real estate, preferredYou have exceptional customer service skills and professionalism with a passion for hospitalityYou are keen to develop within the workplace, spending time supporting a multi-disciplinary team gaining knowledge and expertiseYou work collaboratively as part of a team to solve problems with professionalism and service focused approachYou are adept at multitasking and are able to manage multiple projects effectively in a fast-paced environmentYou keep up to date with industry trends and have direct experience or an interest in facilities management and customer serviceYou are open and have good communication skillsYou strive for excellence in what you do and share ideas for improvementYou are proficient with Microsoft office and have an interest in technologyYou are adaptable to work to requests and projects that may vary from day to dayLocation: On-site –London, GBRIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.SummaryLocation: London, GBRType: Full time

Workspace Services Administrator / Receptionist \n\n • Pay: £15.71 PAYE OR £20.65 Umbrella per hour\n, • Contract: Full-time Temporary (37.5 hours per week)\n, • Location: Hatton Garden & Southgate\n\n About the Role \n We're looking for a professional and organised Workspace Services Administrator / Receptionist to support the Workspace Services team. This role combines front-of-house reception duties with administrative support, helping to ensure the smooth day-to-day running of the workplace. \n Key Responsibilities \n\n • Provide a welcoming and professional reception service for staff, visitors, clients, and suppliers.\n, • Manage visitor sign-in processes and meeting room bookings.\n, • Carry out general administrative duties, including filing, document preparation, and record management.\n, • Raise and track maintenance requests through CAFM systems.\n, • Process purchase orders and invoices through the helpdesk system.\n, • Maintain supplier records and operational documentation.\n, • Monitor and replenish workplace stock and supplies.\n, • Organise meetings, take minutes, and follow up on actions.\n, • Support colleagues and provide team cover when required.\n, • Follow health & safety procedures and company policies.\n\n What We're Looking For \n\n • Previous experience in reception, facilities, or office administration.\n, • Strong Microsoft Office and general IT skills.\n, • Excellent communication and customer service skills.\n, • Well organised with strong attention to detail.\n, • Able to work independently and as part of a team.\n, • Professional, proactive, and approachable manner.\n, • Experience building positive relationships with colleagues, suppliers, and customers.\n\n To apply for the Workspace Services Administrator / Receptionist position, please submit your CV for consideration. \n

POSITION - Primary School Administrator \n Prospero Teaching is excited to be working with a welcoming and outstanding primary school in Penge, South East London. We are now seeking an experienced and proactive School Administrator to join this popular two-form entry school from September 2026. \n POSITION DETAILS \n · Location - Penge, South East London \n Position - Primary School Administrator \n Type of work - School Administration, Reception Duties, Attendance Management, Pupil Data Administration, Parent Communications, and General Office Support \n Start date - September 2026 \n Position type - Full Term Long Term \n EXPERIENCE, TRAINING AND QUALIFICATIONS \n Previous experience working as a School Administrator within a primary school setting. \n Strong working knowledge of Bromcom for pupil data management, attendance monitoring, reporting, and school administration tasks. \n Enhanced DBS on the Update Service (or willingness to obtain one). \n Excellent administrative, organisational, and time-management skills. \n Experience managing school attendance records and maintaining accurate pupil information. \n Confident communicator with the ability to liaise professionally with pupils, parents, staff, and external agencies. \n Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams. \n Strong understanding of safeguarding procedures and GDPR requirements within an educational environment. \n Ability to work independently, prioritise workloads, and maintain confidentiality at all times. \n Commitment to supporting the smooth day-to-day running of a busy school office and contributing positively to the school community. \n TO BE ELIGIBLE FOR THIS ROLE THROUGH PROSPERO TEACHING, YOU MUST: \n Hold Right to Work in the UK \n Hold an enhanced child barred list DBS certificate registered with the online update service or be willing to process a new application \n Provide two professional child related references that cover at least the last two years \n OTHER \n If you would like to be considered for this role, please apply with a copy of your most up to date CV. Unfortunately, only shortlisted candidates will be contacted. \n Prospero Teaching is acting as an education recruitment agency in relation to this vacancy. The successful candidate will be required to register and have passed all safeguarding/vetting checks with Prospero Teaching in order to fill this vacancy. Any adult working with children and vulnerable young people are responsible for safeguarding and protecting the welfare of the children and young people. \n Prospero Teaching is able to offer the successful candidate: \n · Accredited continued professional development courses including safeguarding and behaviour management \n In-house Training and Development Team

School Administrator - Southwark \n Location: Southwark, South East London Salary: £15 - £16 per hour Hours: Monday to Friday, Full-Time Contract Type: Long term Start Date: ASAP start \n Remedy is working in partnership with a welcoming and well-established Primary school in Southwark to recruit an experienced and highly organised School Administrator for a Long term, full-time position starting ASAP. \n This is an excellent opportunity for a dedicated School Administrator to become a valued member of a friendly school community. As the School Administrator, you will play a key role in ensuring the smooth and efficient day-to-day running of the school office while providing exceptional support to pupils, staff, parents, and visitors. \n Key Responsibilities \n\n • Managing attendance, admissions, and pupil records using SIMS, Arbor, or other school management systems.\n, • Providing comprehensive administrative support, including data entry, filing, document management, and correspondence.\n, • Acting as the first point of contact on reception, welcoming visitors, parents, staff, and external agencies.\n, • Responding to telephone and email enquiries in a professional and friendly manner.\n, • Supporting the Headteacher and wider administration team with the day-to-day running of the school.\n, • Assisting with school communications, newsletters, reports, and general office administration.\n, • Maintaining confidential records in line with GDPR and safeguarding requirements.\n\n Requirements \n To be considered for this School Administrator role, you will have: \n\n • Previous experience working as a School Administrator within a primary or secondary school.\n, • Working knowledge of SIMS, Arbor, or Bromcom (desirable).\n, • Excellent organisational and time-management skills.\n, • The ability to prioritise workloads and work efficiently in a busy school office.\n, • Strong communication and interpersonal skills.\n, • An Enhanced DBS on the Update Service, or willingness to obtain one.\n\n What's on Offer? \n\n • Permanent, full-time position starting in September 2026.\n, • Competitive salary, depending on experience.\n, • A supportive leadership team and friendly working environment.\n, • Opportunities for professional development and career progression.\n, • Ongoing support from Academics Ltd throughout the recruitment process.\n\n This is a fantastic opportunity for an experienced School Administrator looking to secure a Long term role within a thriving SEN school in Southwark. If you're an organised, proactive, and enthusiastic School Administrator who is passionate about supporting education, we'd love to hear from you. \n Apply today or contact Carly ar Remedy for more information.

Legal Administrative Assistant\n London | £26,000 - £28,000 \n A fantastic opportunity has arisen for a Legal Administrative Assistant to join a busy and growing law firm in London, supporting the Residential Property team. \n This is an ideal role for a highly organised and proactive individual looking to develop a career within the legal sector. \n Key Responsibilities include: \n\n • Opening client files and completing AML checks\n, • Managing electronic and paper files, archiving and document filing\n, • Preparing correspondence, legal documents and completion statements\n, • Updating case management systems\n, • Handling client communications via phone and email\n, • Supporting billing, payments, SDLT submissions and Land Registry applications\n, • Diary management and meeting coordination\n, • Providing administrative and occasional reception support\n\n Skills & Experience: \n\n • Strong organisational skills and attention to detail\n, • Excellent communication and client service skills\n, • Proficient in Microsoft Office\n, • Ability to prioritise workloads and meet deadlines\n, • Team player with a proactive and flexible approach\n, • Excellent written English, grammar and spelling\n, • An interest in pursuing a legal career, including working towards or having completed the SQE, is desirable\n\n Apply today to join a supportive firm offering excellent exposure to legal administration and career development opportunities \n \n Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.

Facilities and Operations Administrations needed \n\n • Location: Central London \n, • Job Type: Full-time \n, • Duration: 6 months\n\n We are seeking an Administrative Support Officer to provide comprehensive administrative support to our Estates and Facilities Management Team. This role is crucial for the efficient operation of our department, ensuring all administrative tasks are handled with high standards of accuracy and professionalism. \n Day-to-day of the role: \n\n • Provide administrative support to the Head of Facilities, Operations, and Head of Compliance, including diary management, meeting organisation, and document control.\n, • Assist in the operational implementation of the Internal systems\n, • Support the Commercial Business Development Manager in expanding our lettings portfolio through administrative and events support.\n, • Oversee the department's building services portal (Freshdesk), ensuring efficient handling and response to enquiries and requests.\n, • Manage compliance documentation, assist in obtaining quotes for works, and ensure timely processing of invoices and purchase orders.\n, • Maintain high standards of confidentiality and discretion with all documents and information.\n, • Review and improve administrative procedures to enhance the effectiveness and efficiency of services provided.\n, • Assist in managing contracts, including contractor selection and the tendering process, ensuring compliance with DBS and safety checks.\n, • Provide reception cover as required and oversee the school diary for accurate lettings bookings.\n\n Required Skills & Qualifications: \n\n • Proven experience in an administrative support role, preferably within a facilities or estates management context.\n, • Strong organisational skills with the ability to manage multiple tasks and maintain attention to detail.\n, • Excellent communication skills, both written and verbal.\n, • Proficiency in MS Office and experience with database management systems such as Freshdesk.\n, • Ability to handle confidential information with discretion.\n, • Knowledge of health and safety regulations and a commitment to promoting equal opportunities.\n\n Benefits: \n\n • Opportunities for professional development and training.\n, • Dynamic and supportive working environment.\n\n To apply for the Administrative Support Officer position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role. \n An enhanced DBS will be required for the role. \n \n

We are looking for a personable, proactive Community Associate to support the day-to-day operation of a premium serviced office in Central London. \n \n This is a front-facing, hospitality-led role at the heart of the workspace. The Community Associate is responsible for delivering an exceptional member experience, supporting building operations, and helping to foster a welcoming, professional and vibrant community. \n The ideal candidate will be service-driven, highly organised, and comfortable juggling front-of-house duties with operational and administrative tasks. \n \n Key Responsibilities \n Member Experience & Front of House \n\n • Act as the first point of contact for members and guests\n, • Deliver a warm, professional and consistent front-of-house experience\n, • Manage reception, including visitor sign-in and access control\n, • Build positive relationships with members and understand their needs\n, • Handle member enquiries and requests promptly and professionally\n, • Support the onboarding of new members and companies\n, • Ensure meeting rooms and communal areas are set up and maintained to a high standard\n\n Community & Engagement \n\n • Help foster a positive, inclusive and professional community atmosphere\n, • Support the planning and delivery of member events and activations\n, • Communicate building updates and community information to members\n, • Encourage member engagement and day-to-day interaction\n\n Operations & Facilities Support \n\n • Assist with the smooth day-to-day running of the workspace\n, • Liaise with cleaning, maintenance and other service providers\n, • Report and follow up on maintenance issues\n, • Carry out regular checks of the space to ensure presentation standards are met\n, • Support stock management (pantry supplies, stationery, amenities)\n, • Assist with health & safety procedures and building compliance\n\n Administration & Systems \n\n • Manage bookings for meeting rooms and shared spaces\n, • Update internal systems and member records\n, • Support invoicing, mail handling and deliveries\n, • Assist the Community Manager with reporting and ad-hoc administrative tasks\n\n \n Person Specification \n Experience \n\n • Previous experience in a customer-facing role (hospitality, retail, serviced offices, hotels or similar)\n, • Experience in a serviced office, co-working or flexible workspace environment is desirable but not essential\n\n Skills & Attributes \n\n • Friendly, professional and confident communicator\n, • Strong customer service mindset\n, • Highly organised with excellent attention to detail\n, • Proactive, adaptable and solutions-focused\n, • Comfortable multitasking in a fast-paced environment\n, • Strong teamwork skills with the ability to work independently when required\n, • Immaculate presentation and a positive attitude\n\n

AJ Chambers are working with a top Central London Law Firm who specialise in Media. \n \n They have an exciting opportunity for a Team Assistant to join the Property Team. \n \n Job Purpose \n \n\n • To deliver exemplary secretarial services covering a variety of administrative and legal support duties as assigned.\n, • To work closely with all team members and Department EA/Senior Secretary to ensure an efficient, proactive and professional ongoing service.\n, • To provide a personable point of contact for all external parties, particularly the firm’s clients.\n\n \n Key Tasks and Responsibilities \n \n Secretarial duties \n\n • Deliver general legal secretarial admin, such as file opening, billing and file closing etc\n, • Format legal documents\n, • Provide high levels of customer service on all requests and projects\n, • Manage and communicate with internal key stakeholders as needed\n, • Ensure all clients have a positive experience on point of contact and that any requests are swiftly communicated to the relevant team member\n, • Prioritise key tasks and advise time to achieve\n, • Manage and communicate on multiple requests as needed; keep people informed as to progress\n, • Ensure any issues arising are communicated to the relevant team member and promptly addressed\n, • Offer a proactive approach to problem identification and possible solution\n, • Provide ongoing management of team members’ diaries and Outlook calendars as directed;\n, • Organising various internal and external meetings\n, • Room bookings, refreshments as required, IT equipment etc.\n, • Assist with setting up meeting rooms for large meetings and events as needed, across teams\n, • Sort travel arrangements for the team as needed for both UK and international travel\n, • Manage telephone, voicemail, out of office and email messages for the team when they are not available, responding or redirecting as necessary\n, • Coordinate conference calls, Zoom, Teams etc. for the team, as required\n, • Distribute documentation internally and externally, electronically or hard copy\n, • Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with firm procedures\n, • Delegate large copying/printing jobs to Office Services team as needed\n, • Agree time to produce\n, • Be responsible for ensuring delivery of job\n, • Preparing post completion duties including Stamp Duty Return, Land Registry applications, Notice of Transfer.\n, • Knowledge of HM Land Registry download, search and replying requisitions\n, • Knowledge of the HM Land Registry portal, submitting applications on the new Digital Registration Service.\n, • Dictation experience\n, • Experience in submitting property searches for commercial and residential properties.\n, • Preparing payment requests for completions, invoice settlements, SDLTs etc.\n, • Assist with cover for Reception and other departmental PA’s during holidays or busy periods, if required\n\n \n Business process support \n\n • Support Department EA/Senior Secretary with the ongoing management and reduction of aged WIP & debt, liaising with Heads of Department/Fee Earners and Credit Controller as needed\n, • Draft invoices for review\n, • Work as needed to improve the department’s financial performance against targets\n, • Proactively assist and manage the team’s IT queries/issues, to include liaison with internal IT support and the Software Training & Application Advisor (and if necessary, the firm’s external IT provider)\n, • Ensure the team is aware of any planned changes\n, • Support in the timetabling and delivery of any required training within the team\n, • Support Department EA/Senior Secretary on project implementation as requested\n\n \n The role will be a great opportunity for someone with 2 years experience looking to join a top Law Firm with great career prospects. \n \n The role will offer hybrid working and hours 9.30am – 5.30pm \n \n For further information please contact Ella Britton \n \n

A highly regarded law firm is seeking a confident and professional Junior Legal PA to join its busy team in London. \n \n This is a fantastic opportunity for an experienced Junior Legal PA or Legal Administrator looking to step into a high-profile support role within a collaborative, forward-thinking environment. \n \n The successful candidate will play a pivotal role in enabling fee earners to deliver top-tier legal services by managing day-to-day administrative functions, coordinating client interactions, and ensuring smooth operational support. \n \n Key Responsibilities \n\n • Deliver general legal secretarial admin, such as file opening, billing and file closing etc.\n, • Format legal documents to approved standard and style\n, • Provide high levels of customer service on all requests and projects\n, • Manage and communicate with internal key stakeholders as needed\n, • Ensure all clients have a positive experience on point of contact and that any requests are swiftly communicated to the relevant team member\n, • Prioritise key tasks and advise time to achieve\n, • Manage and communicate on multiple requests as needed; keep people informed as to progress\n, • Ensure any issues arising are communicated to the relevant team member and promptly addressed\n, • Offer a proactive approach to problem identification and possible solution\n, • Provide ongoing management of team members’ diaries and Outlook calendars as directed;\n, • Organising various internal and external meetings\n, • Room bookings, refreshments as required, IT equipment etc.\n, • Assist with setting up meeting rooms for large meetings and events as needed, across teams\n, • Sort travel arrangements for the team as needed for both UK and international travel\n, • Manage telephone, voicemail, out of office and email messages for the team when they are not available, responding or redirecting as necessary\n, • Coordinate conference calls, Zoom, Teams etc for the team, as required\n, • Distribute documentation internally and externally, electronically or hard copy\n, • Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with firm procedures\n, • Delegate large copying/printing jobs to Office Services team as needed\n, • Agree time to produce\n, • Be responsible for ensuring delivery of job\n, • Preparing post completion duties including Stamp Duty Return, Land Registry applications, Notice of Transfer.\n, • Knowledge of HM Land Registry download, search and replying requisitions\n, • Knowlegde of the HM Land Regsitry portal, submitting applications on the new Digital Registration Service.\n, • Dictation experience\n, • Experience in submitting property searches for commercial and residential properties.\n, • Preparing payment requests for completions, invoice settlements, SDLTs etc.\n, • Assist with cover for Reception and other departmental PA’s during holidays or busy periods, if required\n\n \n Business process support \n\n • Support Department EA/Senior Secretary with the ongoing management and reduction of aged WIP & debt, liaising with Heads of Department/Fee Earners and Credit Controller as needed\n, • Draft invoices for review\n, • Work as needed to improve the department’s financial performance against targets\n, • Proactively assist and manage the team’s IT queries/issues, to include liaison with internal IT support and the Software Training & Application Advisor (and if necessary, the firm’s external IT provider)\n, • Ensure the team is aware of any planned changes\n, • Support in the timetabling and delivery of any required training within the team\n, • Support Department EA/Senior Secretary on project implementation as requested\n\n \n What We’re Looking For \n We’re looking for someone highly organised, proactive, and confident in managing a busy and varied workload in a legal environment. \n \n Essential Skills & Experience: \n\n • Previous experience as a Junior Legal PA or Legal Admin.\n, • Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.\n, • Strong written and verbal communication skills.\n, • Excellent attention to detail and time management.\n, • A proactive, flexible, and collaborative working style.\n\n \n Ready to Make Your Move? Apply directly or contact Jess at AJ Chambers!

An exceptional opportunity has arisen for a passionate and experienced Front Office Manager to join the team at Criterion Hospitality. \n \n Salary:£33000k \n \n As Front Office Manager, you will take full ownership of the day-to-day Front Office operation, ensuring an exceptional guest experience from arrival through to departure. You will lead from the front, creating a welcoming, professional and high-performing environment while developing and motivating the team to consistently deliver excellent service. \n Key Responsibilities \n\n • Take full responsibility for the smooth day-to-day operation of the Front Office department\n, • Lead, train, motivate and develop the Reception and Front Office team\n, • Ensure seamless check-in and check-out procedures and consistently high standards of guest service\n, • Manage team rotas, staffing levels, holidays and departmental coverage\n, • Handle guest feedback, complaints and escalations professionally and efficiently\n, • Monitor guest satisfaction and identify opportunities to continuously improve the guest journey\n, • Ensure the lobby, reception and Front Office areas are always well presented and proactively managed\n, • Conduct team briefings, one-to-ones, performance reviews and ongoing training\n, • Manage departmental procedures, administration and reporting\n, • Monitor Front Office performance and ensure operational standards and KPIs are achieved\n, • Work closely with Housekeeping, Reservations, Maintenance and other departments to ensure seamless hotel operations\n, • Ensure compliance with company procedures, health & safety, data protection and security requirements\n, • Support recruitment, onboarding and development of Front Office team members\n, • Lead by example and create a positive, professional and guest-focused culture within the department\n\n \n About Us \n \n Criterion Hospitality is a vibrant and forward-thinking company bringing innovation to real estate, hotels and beyond. With four hotels located in London’s dynamic West End, we are passionate about delivering exceptional guest experiences and pushing creative boundaries in everything we do. \n \n What We’re Looking For \n\n • Previous experience as a Front Office Manager, Assistant Front Office Manager or experienced Reception Manager within a hotel environment\n, • Strong knowledge of Front Office operations, systems and procedures\n, • Proven experience leading, motivating and developing a Front Office team\n, • A hands-on leadership style with a strong presence on the hotel floor\n, • Excellent guest service and problem-solving skills\n, • Strong communication, organisational and people-management skills\n, • Confidence managing difficult situations and guest complaints\n, • Ability to work effectively in a fast-paced hotel environment\n, • Commercial awareness and an understanding of departmental performance\n, • Calm under pressure, solution-focused and proactive, with a positive can-do attitude\n\n

In-house Shipping Company in London. \n \n \n The ideal candidate will be someone who is both positive & professional as well as proactive, loyal and discreet. Someone well-organised and efficient with a keen eye for detail and the ability to occasionally support the administrative needs of the Shipping Team and the requirements of the owning family. The team need an individual with a great work ethic & a humble attitude towards the many varied duties they may be asked to carry out. \n \n \n POSITION REQUIREMENTS \n \n\n • Oversee and coordinate all office administrative activities and operations, ensuring smooth day-to-day office operations and compliance with company procedures.\n, • Manage the reception area including welcoming guests, answering phone calls and handling all company correspondence\n, • Manage office supplies inventory and orders, as well as supplier contracts and service agreements with office vendors, ensuring cost efficiency, timely renewals and uninterrupted service.\n, • Coordinate meetings, catering requirements, travel arrangements and accommodation bookings.\n, • Serve as the main point of contact for organising health & safety audits and liaise with building management, ensuring compliance and effective management of building related matters\n, • Support onboarding activities of new hires and interns\n, • Process invoices in SAP and keep track of payments\n, • Act as the primary point of contact for office related service requests and IT related issues, coordinating maintenance activities and emergency issues.\n, • Manage and maintain industry subscriptions, ensuring accurate account information, timely/negotiated renewals, and uninterrupted service\n\n \n CANDIDATE PROFILE \n \n\n • Previous experience in a similar role, supporting various functions, in a well-established and organised office/company\n, • A University degree will be considered an asset\n, • Fluency in both written and verbal communication in English\n, • Proficient in Microsoft Office\n, • Flexible and effective time management and ability to prioritise tasks and meet deadlines\n, • Strong organisational skills\n, • Attention to detail and problem-solving skills\n, • Excellent communication and interpersonal skills, and the ability to network effectively with a wide range of people on every level\n, • Self-motivated and trustworthy\n, • Ability to learn on the job and adapt to changes\n, • Must be able to work in office 5 days per week\n\n \n REMUNERATION PACKAGE \n \n\n • Competitive compensation package including performance related annual bonus\n, • Pension plan and medical scheme\n, • A high standards working environment that supports learning and development opportunities\n\n \n If this role aligns with your background and expertise, please do not hesitate to get in touch.

FACILITIES ADMIINISTRATIVE ASSISTANT \n LONDON \n UP TO £33,000 \n \n My client a leading London law firm are looking for an experienced Facilities Administrator to join their team. \n \n Duties \n\n • Support the Facilities Manager and wider workplace/facilities support function.\n, • Respond to, action and monitor facilities enquiries received via email, collaboration platforms and telephone, allocating tasks to the appropriate teams or service providers.\n, • Maintain the facilities helpdesk, job log, records and associated filing systems.\n, • Act as a key point of contact for employees regarding building faults, maintenance issues, spills, leaks and other workplace-related matters, coordinating the appropriate resources to resolve them.\n, • Prepare and distribute facilities-related communications, internal updates and building notifications.\n, • Liaise with a range of contractors, suppliers and external service providers, including building management, cleaning, mechanical and electrical services and other facilities specialists.\n, • Work closely with internal support teams to ensure facilities-related issues are addressed efficiently and within appropriate timescales.\n, • Maintain regular communication with on-site engineers and contractors.\n, • Ensure appropriate contractor documentation and permits are in place and that relevant health, safety and compliance procedures are followed.\n, • Use a range of workplace management, access control, building management and maintenance systems to support day-to-day operations.\n, • Maintain internal records and spreadsheets relating to workplace facilities, including lockers, parking, occupancy and desk utilisation.\n, • Order office equipment, stationery and workplace supplies, including items required for new starters.\n, • Carry out regular workplace inspections and floor walks, checking reception areas, kitchens, meeting rooms and other facilities to ensure they meet required standards of cleanliness, presentation and supply.\n, • Coordinate the onboarding and offboarding process from a workplace/facilities perspective.\n, • Arrange business cards and other workplace-related requirements for employees.\n, • Provide workplace and office inductions/tours for new starters.\n, • Assist with the administration, ordering and authorisation of office stationery and supplies.\n, • Process facilities-related invoices, purchase orders and corporate expenses through internal financial systems.\n, • Support workplace projects, initiatives, events and office activities, collaborating with teams across the organisation where required.\n, • Maintain internal facilities information, including workplace guidance, emergency/out-of-hours information, useful contacts and other relevant documentation.\n, • Support the implementation of appropriate workplace security measures in accordance with company policies and procedures.\n, • Work alongside Health & Safety colleagues to ensure appropriate housekeeping and workplace standards are maintained.\n, • Act as a designated Fire Warden and First Aider, supporting the organisation's general health, safety and emergency procedures.\n\n \n Apply today for immediate consideration!

9-month FTC Administrator – Leadership Office (Maternity Cover) \n Salary: up to 40K \n \n Our client is a global firm of architects based in the heart of the city who are very close to Liverpool Street Station. They are looking for an organised, proactive Administrator to support Senior Leaders during a maternity cover FTC. You’ll manage busy calendars, coordinate meetings and travel across time zones, and act as a polished first point of contact for clients and visitors. \n Key duties: \n\n • Complex diary and meeting management\n, • International travel and visa coordination\n, • Document production and vendor coordination\n, • Expenses, budgets and database maintenance\n, • Collaboration with admin teams and support for Firm‑wide events\n, • General Leadership Office support and contribution to office culture\n, • Reception support and client hosting\n\n About you: \n\n • 4+ years’ solid admin experience\n, • Strong communication and organisational skills\n, • Confident with MS Office/Google Suite\n, • Experience with complex travel\n, • Architecture/engineering background desirable\n, • Able to manage projects independently\n\n \n The ideal candidate will be available ASAP and be able to commit to at least 9 months possibly longer \n \n Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.

📣 Office Manager | £30–35k | Covent Garden, London \n \n A thriving digital growth agency, recognised as a Sunday Times Best Places to Work 2026, looking for an organised, proactive, and people-focused Office Manager to join their incredibly successful and collaborative team. \n \n This could be the perfect next step for a graduate who gained great people skills through part-time work in retail, customer service or hospitality while studying, and now has around 1–2 years’ experience in reception, administration or office support and is ready to progress their career. \n \n You will be at the heart of a busy modern and high-spec. Covent Garden office, creating a brilliant experience for employees and visitors, coordinating the day-to-day workplace, supporting events and onboarding, and generally being the person who keeps everything running smoothly. \n \n 💷 £30,000–£35,000 DOE \n 📍 Covent Garden, London \n 🚀 A great next step into office management \n \n Sound like you or someone you know? We’d love to hear from you.

Junior Office Coordinator \n £30,785 per annum \n Central London \n Monday-Friday | 9am-6pm | Fully Office Based \n \n Are you looking for your first step into a professional office environment, or ready to take the next step in a role where you can learn, grow and build a long-term career? \n We're recruiting for an Office Coordinator to join a highly respected communications agency in the heart of London. This is an exciting opportunity to become part of a creative, fast-paced business where no two days are the same. \n Working at the centre of the business, you'll play a key role in creating a welcoming, professional environment for clients, visitors, and colleagues, while gaining valuable exposure to the exciting world of PR, communications and creative campaigns. \n \n This is the perfect role for someone who enjoys working with people, loves being organised, and wants to build a career within a supportive, ambitious, and collaborative business. \n \n Why apply? \n \n\n • A fantastic opportunity to kick-start your career or take the next step in office support\n, • Join a collaborative, social and supportive team\n, • Work in a stylish, open-plan Central London office and be part of a creative, collaborative team that genuinely enjoys what they do\n, • Learn from experienced professionals across a successful and growing business\n, • Be part of a company that values curiosity, initiative, and personal development\n\n \n The Role \n \n As the Junior Office Coordinator, you'll be the face of the business and an integral part of the team, helping to ensure the office runs smoothly and every visitor receives an exceptional experience. \n \n Key responsibilities include: \n \n\n • Welcoming guests and visitors and creating a positive first impression\n, • Managing reception and front-of-house activities\n, • Coordinating meeting rooms and hospitality requirements\n, • Organising couriers, deliveries, and office post\n, • Supporting office events, celebrations, and team activities\n, • Ordering and managing office supplies and stock levels\n, • Assisting with facilities and day-to-day office operations\n, • Providing general administrative support across the business\n\n \n About You \n \n We're more interested in attitude and potential than extensive office experience. You'll be someone who: \n \n\n • Enjoys working with people and building positive relationships\n, • Is organised, proactive and dependable\n, • Takes pride in delivering excellent service\n, • Communicates confidently and professionally\n, • Enjoys solving problems and finding solutions\n, • Has a positive, hands-on approach\n, • Is curious, eager to learn and happy to get stuck in\n, • Thrives as part of a team\n\n \n Whether you're looking for your first office-based role or already have some experience in administration, hospitality, retail or customer service, we'd love to hear from you. \n \n The Culture \n \n This is a business that believes great work comes from great people. Collaboration, respect, curiosity, and ambition are at the heart of everything they do. \n You'll be joining a team that genuinely supports one another, celebrates success together and encourages everyone to contribute ideas, learn new skills and develop their career. It's an environment where you'll be trusted, challenged and given the opportunity to grow while working alongside talented people who are passionate about what they do. Based on the values, culture and responsibilities described in the role profile. \n \n \n \n \n

Robert Half is partnering with a leading international business group with interests spanning telecommunications, hospitality, commercial property, and real estate investments. we are looking for a Office Operations and Assistant Manager to join the business. \n \n Location: West London \n Perm Full time Position: 9am - 5:30pm 5 DAYS IN OFFICE \n \n The Role: \n \n Office Operations & Facilities \n\n • Act as the primary point of contact for all day-to-day office operations, ensuring the workplace is maintained to the highest professional standard.\n, • Oversee all facilities management activities, including cleaning, waste and recycling, HVAC, lighting, maintenance, repairs and general office upkeep.\n, • Manage relationships with the building management team, coordinating maintenance, access requirements, deliveries and building-related matters.\n, • Provide reception cover during periods of absence, including holidays, sickness and lunch breaks.\n, • Manage the allocation and withdrawal of access cards, fobs and mobile access credentials for employees, contractors and visitors.\n, • Take ownership of all workplace health and safety requirements, ensuring compliance with relevant UK legislation and company policies.\n, • Coordinate all onboarding and offboarding activities, ensuring a seamless experience for employees and stakeholders.\n, • Oversee meeting room management, ensuring rooms are fully operational, appropriately equipped and prepared for internal and external meetings.\n, • Serve as the first point of contact for day-to-day IT issues, liaising with external IT service providers where required.\n, • Maintain an accurate asset register covering IT equipment, office technology and other business assets, ensuring effective lifecycle management and cost optimisation.\n\n \n Procurement, Suppliers & Budget Management \n\n • Manage relationships with all office suppliers and service providers, including cleaning contractors, maintenance providers, utilities, stationery suppliers, couriers and catering vendors.\n, • Source, negotiate and manage supplier contracts, ensuring service quality, value for money and effective management of warranties and guarantees.\n, • Obtain and evaluate multiple quotations for expenditure requests, presenting recommendations and supporting information for approval.\n, • Manage the office operational budget, monitoring expenditure, forecasting future costs and highlighting variances or recharge requirements to the Finance team.\n, • Identify opportunities to improve service delivery, reduce operating costs and enhance supplier performance.\n\n \n Executive & Business Support \n\n • Provide administrative and operational support to the CFO and senior leadership team.\n, • Monitor key actions, deliverables and administrative task lists to support effective team performance.\n, • Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance.\n, • Lead and support office improvement initiatives, operational projects and other business-critical activities as required.\n, • Assist with monthly cost reconciliations and financial reporting activities.\n, • Support the preparation of financial statements and other finance-related documentation where required.\n\n \n The Candidate: \n \n\n • 2-3+ years' experience within an Office Manager, Executive Assistant, Team Assistant or Business Support role\n, • Previous responsibility for the day-to-day running of an office environment\n, • Strong diary management and meeting coordination experience\n, • Experience managing suppliers, facilities or workplace services\n, • Excellent organisational skills with strong attention to detail\n, • Confident coordinating multiple priorities simultaneously\n, • Strong stakeholder management and communication skills\n\n \n Benefits: \n \n\n • Bonus opportunity (currently being finalised, expected circa 10%)\n, • Private Medical Insurance\n, • Dental Cover\n, • Simplyhealth\n, • Life Assurance\n, • Prime Mayfair office location\n, • Opportunity to join a highly regarded international investment business\n, • High levels of autonomy and exposure to senior stakeholders\n\n

We’re hiring an exceptional Office Manager & People Operations Assistant to take ownership of a fast-paced, 16,500 sq ft Shoreditch HQ. \n \n This is a highly hands-on role for someone who takes genuine pride in creating a brilliant workplace. You’ll oversee everything from facilities, contractors and office projects to onboarding, team culture and the day-to-day guest experience. \n \n You’ll be the person who spots what needs doing and gets it done - whether that means coordinating a contractor, setting up a new starter, organising a team event, assembling furniture or making sure the office is immaculate ahead of an important meeting. \n \n The role \n You’ll take ownership of: \n\n • Running the day-to-day operations of a large Shoreditch office, ensuring the space is always pristine, functional and guest-ready.\n, • Managing facilities, maintenance, repairs, cleaners, contractors, suppliers and building management.\n, • Supporting office fit-outs, renovations and improvement projects from initial brief through to completion.\n, • Getting hands-on when needed — assembling furniture, mounting shelves, painting, unpacking deliveries and fixing smaller issues.\n, • Owning the new joiner experience, including desks, equipment, accounts, onboarding schedules and welcome packs.\n, • Supporting wider People Operations, maintaining employee documentation and helping improve processes as the team grows.\n, • Managing reception and creating an exceptional experience for guests, investors, partners and visitors.\n, • Organising team lunches, dinners, socials, offsites, birthdays, celebrations and company events.\n, • Managing office suppliers, invoices, stock and spend.\n, • Maintaining clear processes and systems in Notion so nothing falls through the cracks.\n\n \n About you \n We’re looking for someone with 2+ years’ experience in Office Management, Workplace Operations, People Operations, Facilities or a similar role. \n You’ll ideally be: \n\n • Genuinely hands-on and happy to get stuck in.\n, • Highly organised and comfortable juggling multiple priorities.\n, • Confident managing contractors, suppliers and workplace projects.\n, • Proactive — you notice problems and solve them without waiting to be asked.\n, • A strong communicator who is equally comfortable dealing with contractors, new starters and senior guests.\n, • Passionate about creating an outstanding office and employee experience.\n, • Comfortable working in a fast-growing, entrepreneurial environment.\n, • Experienced with Notion or similar workplace/project management tools.\n\n Experience within a startup, hospitality-led brand, flexible workspace or fast-growth business would be particularly relevant. \n \n Working style & benefits \n This is a full-time, five-day-a-week office-based role in Shoreditch, with core hours around 9:30am–5:30pm. Some flexibility for occasional early starts, evenings or events will be required, with weekend work paid separately. \n The package includes a competitive salary, equity, personal development budget, relocation support where appropriate, team lunches and dinners, and significant opportunity to grow with the business. \n \n If you’re someone who takes pride in making things happen, loves creating an exceptional workplace and wants real ownership within a rapidly growing company, we’d love to hear from you.

Esher, Surrey. Full time, permanent. £32,000 a year plus full club membership. \n \n ABOUT FIT \n \n The FIT Partnership is a premium health and longevity club on Esher High Street. Cryotherapy, hyperbaric oxygen therapy, an endless pool, saunas and ice baths, reformer Pilates, red light therapy, Vasper, CAROL, a full gym floor and five practitioner treatment rooms. \n \n We opened in January 2025. Our members expect an exceptional standard every time they walk through the door. \n \n THE ROLE \n \n We are looking for someone exceptionally organised to run the operation behind the club, and to keep making it better. \n \n Three days a week you will own stock and suppliers, the class timetable, instructor cover, the front of house rota and our compliance. Two days a week you will be on the front desk with our members. \n \n Much of what you will inherit already works well. Some of it could work a great deal better, and you will have both the freedom and the support to change it. There is no layer of approval to get through here: if you find a better way of doing something, you will be trusted to make the change. \n \n WHAT YOU WILL DO \n \n Stock and suppliers \n • Stock control and monthly stock takes \n • Ordering and day to day supplier management \n • Developing our front of house retail range, including sourcing new wholesalers \n • Keeping the staff kitchen and stock rooms well organised \n \n Timetable, instructors and practitioners \n • Managing class schedules and timetable updates \n • Setting up new classes and planning the operational changes that follow \n • Working with our Pilates instructors and practitioners on bookings, scheduling and updates \n • Sourcing and coordinating cover instructors \n \n The front of house team \n • Day to day management and support of the team \n • Team rotas, holiday and time in lieu \n • Team communications and front of house meetings \n • Front of house recruitment and onboarding \n \n Members and systems \n • Member enquiries, particularly through our booking system \n • Member communications by phone, email and WhatsApp \n • Supporting the team to use the booking system well and take on more themselves \n • Keeping member records accurate and up to date \n \n Compliance, contractors and the building \n • Keeping the compliance register current \n • Renewing certificates, servicing, insurance and practitioner documents ahead of expiry \n • Coordinating contractors and their visits \n • Logging faults as they appear and following them through to resolution \n • Daily food safety and fridge temperature checks \n \n Standards \n • Changing room checks and towel management \n • The presentation of reception, the changing rooms, the studios and the gym floor \n \n Improving how we work \n • Reviewing how we do things and rebuilding the processes that could be better \n • Ongoing improvements to our front of house systems \n \n TWO DAYS ON THE FRONT DESK \n \n The desk is where you will see the club as our members do, and where you will spot most of what needs fixing. \n \n You will welcome members by name, look after enquiries, handle check ins and bookings, and make excellent coffee. \n \n ABOUT YOU \n \n • Exceptionally organised, with a natural eye for the detail other people miss \n • A few years of carrying real responsibility, and comfortable making a decision and standing behind it \n • Someone who enjoys improving a process, not only running one \n • Confident owning stock, suppliers and a consumables budget \n • Able to build a rota and lead a small team well \n • Warm with people, and genuinely interested in them \n • Comfortable with spreadsheets, booking systems and keeping good records \n • Happy to work one weekend day most weeks, with early starts and later finishes on a rota \n \n We would love to hear from you if your background is in premium hospitality, hotels, spa, members' clubs or fitness reception. We would equally love to hear from you if it is in office management, facilities, stock control, or operations and compliance administration. If you have done a bit of both, even better. \n \n HOURS AND HOLIDAY \n \n • 40 hours a week, and never more than five days \n • Three days operations, two days front of house, with cover on the desk when the rota needs it \n • Rota Monday to Sunday between 5.45am and 8.15pm \n • One weekend day most weeks \n • 28 days holiday, including bank holidays \n \n WHAT YOU WILL GET \n \n • £32,000 a year, paid monthly by BACS on the last Friday \n • Full use of the club. Cryotherapy, hyperbaric oxygen therapy, the endless pool, saunas and ice baths, reformer Pilates, red light therapy, Vasper, CAROL, the gym floor and every class on the timetable \n • Full training on every piece of technology in the club, including cryotherapy, hyperbaric oxygen and CAROL \n • Funded first aid, manual handling and food hygiene training \n • At cost access to our food and beverage \n • Nest pension \n \n THE PRACTICAL DETAIL \n \n Location: 50 High Street, Esher, Surrey KT10 9QY. On site \n Start: As soon as possible for the right person \n Probation: Three months \n \n We cannot wait to find the right new team member at FIT! \n \n The FIT Partnership, 50 High Street, Esher, Surrey KT10 9QY \n

The Company and The Role \n \n Our client is a private property Investment Company with a large, directly managed mixed-use portfolio in Central London. To enable an internal promotion, the Residential team are seeking a Residential Administrator / Receptionist to support the team in a role spanning three key areas: \n \n Lettings Administration \n \n\n • Supporting the residential lettings process from accepted offers through to tenancy set-up including arranging applicant referencing, tenant checks, populating tenancy agreements, setting up new tenancies on the database and assisting with ad hoc day-to-day responsibilities within the Residential Team.\n\n \n Reception \n \n\n • Acting as a professional and welcoming first point of contact for all visitors and callers, preparing meeting rooms, assisting contractors with key collection and assisting with ad hoc day-to-day office and reception responsibilities.\n\n \n Residential Administration \n \n\n • Processing utility invoices, providing scheduling support for the Residential Property Team, submitting meter readings, coordinating compliance-related inspections (e.g. Gas Safety Certificates, EPCs, EICRs), arranging access to residential properties for inspections and compliance checks and providing general administrative support to the Residential Team.\n\n \n Candidate profile \n \n\n • A highly organised, professional and personable individual seeking a long-term role.\n, • Previous experience in a busy administrative, receptionist or property-related role is strongly preferred. An administrative role in residential lettings would be ideal.\n, • Strong Microsoft 365 skills\n\n \n Remuneration \n \n The salary level for this position is dependant on prior experience but is likely to be c. £35,000 - £40,000 basic salary plus benefits and a discretionary annual bonus. \n \n For further information on this opportunity or to apply for this role please contact Lucy Cook - l.cook@falmouthfairfax.com or click the apply link.

Receptionist \n London \n Corporate - Global Finance Firm \n £35k to £42k salary (dep exp) \n \n Corporate Receptionist opportunity has arisen at large global Law Firm - Reservations of Meetings & Executive Events and generally providing 5* customer service and liaising with VIPs and UHNW individuals, also providing team support administration. \n ESSENTIAL EXPERIENCE: Reception, Cabin Crew or Hotel Reception PREFERABLY \n Using your 5* reception skills you would be their ambassador creating that first impression, you would also be booking in lunches with the catering team, and carrying out diary management. \n \n This firm has excellent benefits offered including great Bonus, Gym membership, Season ticket loan, Private Dental, Life Insurance, Private Health and more. \n \n IMPORTANT: Previous FOH receptionist experience from either a company, or a 4 or 5* Hotel, or ex-cabin crew experience essential. \n \n Reception Duties: \n\n • Meeting and greeting in a warm, friendly manner to clients, staff and visitors\n, • Utilising the meeting room calendar / meeting room software\n, • Setting up conference calls\n, • Overseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times\n, • Booking lunches, liaising with hospitality teams for drinks and lunches for guests\n, • Keeping check on office supplies and ordering if necessary\n, • General administration (photocopy, fax, scanning)\n, • Booking Travel and Accommodation\n\n \n Requirements: \n\n • Previous FOH/Reception or Cabin Crew experience\n, • Wonderful communication and administration skills\n, • Able to successfully communicate at the highest level\n, • Ability to prioritise and have attention to detail\n, • Ability to work in a fast paced and challenging environment\n, • Excellent telephone manner, well presented and polite\n, • A team player\n, • Knowledge of MS Office\n\n \n Search "Receptionist Needed" for more information on our jobs \n \n

About Downing \n \n Downing is dedicated to delivering investments that matter - for our economy, our health, our society, our local communities and our environment. For over 35 years, our highly experienced team and our entrepreneurial spirit has driven us to seek out long-term and unique opportunities that solve challenges faced by investors, companies and society. As a certified B Corp, we take our responsibilities, to our investors, our stakeholders and society, seriously. We invest for return while always considering our impact on the world. \n \n About the team \n \n The team is made up of 6 people who support, in some way, the entire business. We are very involved in everything that is going on business wide, from events to updates there is always something to be involved in. \n \n Role and responsibilities \n \n Downing is looking to hire a Team Assistant to support the sales senior leadership team and marketing team, in particular the Events Manager with the day-to-day admin around planning events across the business. There will also be some adhoc support for others in the business. The ideal candidate will have innate organisation ability and can bring resilience, complete flexibility and a proactive mindset. This role will involve working closely with the business support team, sales team and marketing team and is a critical role within the company. \n \n Your responsibilities will include: \n\n • Ad hoc diary management and administrative support to multiple members of the sales team including PowerPoint deck creation, reporting and research\n, • Arranging travel and accommodation\n, • Assisting with the organisation of team meetings, events and socials\n, • Facilitating communication, manning and monitoring the phone system as well as providing excellent customer service on all requests and projects\n, • DDQ request support\n, • Working with the wider team in the planning, preparation, and delivery of key objectives\n, • Working closely with the Events Manager on 150+ events across the Downing calendar\n, • Assisting in the set-up of events, including and some out of hours and out- of- office event work\n, • Managing courier bookings, coordinating branded merchandise, exhibition stand materials and print collateral with suppliers\n, • Manging event admin and post-event data in line with team processes, including compiling and tracking attendance data and event feedback\n, • Assisting with webinar platform set-up\n, • Ad hoc reception cover\n, • General office administration: printing, binding, postage and scanning documents where required\n, • Any other duties associated with the above.\n\n \n Key skills and experience \n \n The ideal candidate will have the following: \n\n • A strong team player with excellent organisational skills\n, • Experience and good working knowledge of Microsoft packages (Outlook, Word, Excel, Teams, PowerPoint)\n, • Ideally 2+ years of experience in a similar role within a fast-paced environment with some experience organising team events\n, • Proactive and calm under pressure\n, • The ability to multitask and prioritise workloads\n, • The ability to handle multiple deadlines/assignments with minimal supervision\n, • Strong, positive internal and external relationship management skills, enabling you to engage at all levels\n, • Superb written and verbal communication skills, drafting clear messaging, presentations and communications\n, • A strong work ethic, with a sense of urgency, owning projects and areas of responsibility and seeing them through to completion/delivery with consistently good outcomes\n, • Strong attention to detail\n, • Due to the confidential nature of the work involved, the successful candidate will also be able to demonstrate absolute discretion at all times\n, • Experience in using HubSpot and BrightTalk preferred but not essential\n\n \n Personal Profile \n \n\n • Passionate about what you do - you are always happy to roll up your sleeves.\n, • Team player - have fun! We do our best to cultivate an open, honest, hard-working but fun culture at Downing.\n, • Customer oriented - you are approachable, friendly and professional whilst working diligently. Nothing is too much trouble.\n, • Assertive and focus on execution – you make things happen.\n, • Eloquent – you can explain complex things in simple, relevant terms, and in good English.\n\n \n Further information \n \n All candidates must be eligible to work in the UK or have a working visa. \n \n We endeavour to reply to all individual applicants and will provide feedback for any candidates that reach the interview stage. \n \n Please note, we are committed to sourcing candidates directly and as such we do not accept speculative CVs from agencies. \n

Position Overview \n As a comprehensive workplace manager, you will be responsible for establishing the administrative system for large‑scale integrated workplaces, leading team management, and conducting in‑depth alignment with corporate headquarters administration. \n \n Application Scope \n This role applies to large‑scale integrated workplaces (headcount ≥ 50) or regional administrative lead positions. Incumbents are expected to undertake team management, budget decision‑making and strategic planning responsibilities. \n \n Key Responsibilities \n 1.1 Workplace Operation Strategy & Management \n 1）Formulate regional workplace operation strategies, drive continuous improvement of office environment and employee experience upgrade. \n 2）Build regional 5S management system and develop reusable management standards. \n 3）Plan annual activity calendar and oversee delivery of regional cultural events. \n 4）Establish reception service standards and coordinate cross‑regional high‑profile receptions. \n 5）Take overall charge of regional EHS compliance management and develop emergency response frameworks. \n 1.2 Expense & Budget Oversight \n 1）Lead preparation and review of regional administrative budgets, and take accountability for regional budget outcomes. \n 2）Approve regional expense disbursements, monitor compliance risks and identify cost‑saving & efficiency‑improvement opportunities. \n 3）Collaborate with headquarters to deliver regional cost optimization and maintain healthy overall expense performance. \n 4）Oversee payments to regional vendors, control payment schedules and leverage payment terms to optimize cash flow. \n 1.3 Asset Management Oversight \n 1）Establish regional asset management policy framework to guarantee consistency between asset records and physical inventory. \n 2）Approve major vehicle procurement and disposal proposals, and optimize allocation of regional vehicle resources. \n 3）Align with headquarters asset policies, and supervise regional asset inventory and disposal activities. \n 1.4 Vendor Management \n 1）Participate in headquarters‑level vendor framework negotiations to optimize regional supply chain. \n 2）Manage relationships with key regional vendors and drive continuous service improvement. \n 3）Develop regional vendor tier‑based management system to iteratively optimize supply‑chain structure. \n 4）Review and approve proposals for regional vendor onboarding and offboarding. \n 1.5 Regional Workplace Construction & Standardization \n 1）Develop strategies for launching new country‑level workplaces, align with headquarters resources to ensure standardized implementation. \n 2）Contribute to headquarters administrative standard formulation, and supervise regional training and compliance execution. \n 3）Facilitate experience sharing and methodology accumulation across regional workplaces. \n 1.6 Visa & Expat Assignment Support \n 1）Build regional support framework for expatriate employees, coordinate resources to guarantee smooth on‑landing for assignees. \n 2）Collaborate with headquarters Administration and HR teams to continuously enhance regional expatriate support solutions. \n 1.7 Onboarding & Offboarding Administrative Support \n 1）Establish standardized SOPs for regional employee onboarding and offboarding administrative support to deliver seamless employee experience and efficient handover. \n 1.8 Digital‑enabled Administrative Service \n 1）Lead promotion and operation of regional administrative service platforms to advance digitalization of local administrative services. \n 2）Consolidate regional system requirements and partner with headquarters Administration to iterate platform functionalities. \n 1.9 Communication & IT Infrastructure Support \n 1）Develop regional communication and IT infrastructure operation strategies to ensure stable connectivity of office networks and communication facilities. \n 2）Participate in formulation and optimization of regional IT support solutions. \n 1.10 Team Management \n 3）Directly manage administrative teams including Supervisors and Specialists, covering recruitment & selection, performance management and talent development. \n 4）Drive cross‑department collaboration within the region, represent the administrative function in business decision‑making and major project governance. \n 5）Maintain close alignment with headquarters Administration, and contribute to headquarters administrative decision‑making and system building. \n 6）Set up regional administrative talent pipeline development mechanisms. \n \n \n Education & Professional Experience \n 1. Bachelor’s degree or above, major in Administration Management, Business Administration, Human Resources or related disciplines is preferred. \n 1. 5‑8 years or above working experience in administration, operation or relevant fields, with minimum 2 years of people‑management experience. \n 1. Prior experience in multinational enterprises or cross‑cultural management is a plus. \n Core Competencies \n 1. Strategic Thinking: Systematic mindset, capable of contributing to headquarters standard‑setting and providing professional judgment for regional matters. \n 1. Business Acumen: Take ownership of regional administrative budget performance; proactively identify cost‑reduction and efficiency‑gain opportunities. \n 1. Organizational Influence: Direct‑line team management capability, with proven track record in talent selection, development and performance management. \n 1. Cross‑cultural Communication: Deliver effective communication across cultures and hierarchy levels, and manage complex stakeholder relationships. \n 1. Risk Anticipation: Foresee potential risks, formulate contingency plans and resolve regional issues in a systematic manner. \n Language & Qualifications \n 1. Fluent in English or local language for high‑level business communication and negotiation. \n 1. Possess a valid local driving license. \n \n Next steps: \n To comply with GDPR, we can’t process your personal data without your given consent. Therefore, please apply directly via LinkedIn portal so that our team can proceed further. \n For more information on how we process your personal data, please see: https://www.xpeng.com/policy \n \n As part of our application process, certain positions at our company require a pre-employment screening to ensure the reliability and integrity of our employees. This screening is a standard procedure and may include components such as a Criminal Background Check from your current or previous country of residence over the past five years. Additionally, the process may involve an integrity questionnaire, verification of identification, diplomas, work experience, and consultation of the central insolvency register. \n \n We appreciate your understanding and cooperation in this important matter, as it helps us maintain the high standards expected by our team. \n \n Our Commitment to Diversity and Inclusion: \n At XPENG, we’re an equal-opportunity employer that values diversity and positively encourages applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, disability status or other applicable legally protected characteristics.

We are looking for a highly organised and proactive Office Coordinator to join our Office Services team. This is an exciting opportunity for someone who enjoys variety, thrives in a people-focused environment, and takes pride in delivering outstanding support across a busy office. \n \n What You'll Be Doing: \n As the face of our office, you'll help ensure colleagues, visitors, and suppliers receive a first-class experience every day. Working closely with the Office Manager and Leadership Team, you'll support the smooth day-to-day running of our office while contributing to facilities management, event coordination, and executive support activities. \n \n\n • Welcoming visitors and creating a professional first impression.\n, • Managing meeting room bookings and ensuring spaces are prepared and fully equipped.\n, • Managing enquiries through the Support Office inbox.\n, • Supporting office health and safety activities, including risk assessments and fire safety checks.\n, • Coordinating office supplies, stationery, catering, and stock management.\n, • Assisting with internal and external events.\n, • Managing deliveries and distributing office supplies.\n, • Ensuring communal areas, including the café space, remain well-stocked and presentable.\n\n \n We are seeking someone who is: \n\n • Exceptionally organised with strong attention to detail.\n, • A confident communicator with excellent written and verbal skills.\n, • Professional, approachable, and customer-focused.\n, • Able to manage multiple priorities and adapt to changing demands.\n, • Proactive, forward-thinking, and solutions-oriented.\n, • Comfortable using Microsoft Office and other business systems.\n\n \n What can we offer? \n This role offers a competitive package of remuneration along with access to a wide range of company benefits which includes; \n\n • Private medical insurance, including 24/7 GP appointments and access to a wide range of professional support. We also offer a life assurance and income protection scheme from day one!\n, • Our annual company profit share scheme, rewarding everyone at Corona by sharing in our success.\n, • Employee self-sacrifice Electric Vehicle scheme, with a wide range of different models to choose from – supporting our commitment to the energy transition.\n, • Access to thousands of retail and entertainment discounts through our internal rewards and recognition scheme, all linked to our company values.\n\n \n On top of these great benefits, we also continue to invest in our people through a wealth of development opportunities, supporting you to get the most from your career! \n \n Working Pattern \n In this role you will be required in the office full time Monday to Friday. The Office Services team operate on a staggered shift pattern running from 08:30 – 17:30 to ensure the reception desk is always covered. After successful training, the shift pattern for this position will be from 9:00 – 17:30. \n \n Working with us at Corona Energy \n At Corona Energy we are driven by our company culture which is focused around our core values; Empowered, Forward Thinking and Impactful – these are underpinned by our central value “Customer First”. This year we were proud to have been independently certified as one of the Best Places to Work in the UK with over 80% of our team recognising our outstanding employee experience! \n \n To support this experience, we also offer our team; \n\n • Amazing office spaces, with complimentary breakfast, fruit, snacks and drinks throughout the day.\n, • An annual focus on wellbeing with events and activities to support your health, wealth and inner-self!\n, • An opportunity to support our charity partners, or to give back to important causes by fundraising or volunteering our time.\n, • The chance to celebrate success together, at one of our regular sports and social events or at our annual company awards.\n\n \n If you are looking for a career that is all about positive energy, we would welcome your application! \n \n Corona Energy is a Disability Confident employer and as such will offer any successful applicant whatever reasonable adjustments they may require in order to take part in our recruitment process.

Robert Bird Group is a leading international structural, geotechnical, civil and construction engineering consultancy. We are specialists in the built environment and complex infrastructure. We maintain a one firm ethos and family culture which has allowed the business to operate across all barriers, always focused to achieve best for project, and best for our people. \n We are part of the SJ Group, this is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future. \n \n Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries. \n \n They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future. \n \n Please visit our website: www.surbanajurong.com \n \n About the role \n We’re looking for someone who is warm, reliable, and highly organised, with strong communication skills and the ability to manage multiple tasks in a fast‑paced environment. This is a full time office based role. You should bring a proactive approach, good attention to detail, and a commitment to delivering an excellent experience for colleagues and visitors. A collaborative mindset and a positive, professional manner are essential. \n \n Duties: \n\n • Greet and assist visitors and internal clients in a warm, professional manner.\n, • Answer and direct incoming calls promptly and accurately, ensuring clear and detailed messages are recorded and passed on appropriately.\n, • Manage the reception inbox, ensuring timely and professional responses.\n, • Oversee meeting room bookings and ensure rooms are prepared and presentable.\n, • Organise catering for meetings, training sessions, and events.\n, • Maintain a clean, organised, and welcoming reception area.\n, • Receive and distribute mail and deliveries, including arranging couriers.\n, • Carry out general reception administration including filing, data entry, and preparing documents.\n, • Liaise with building management and suppliers, including coordinating maintenance call‑outs.\n, • Handle confidential information with integrity and discretion.\n, • Support staff onboarding/offboarding (e.g., issuing fobs, locker keys, building access app).\n, • Monitor and order office supplies, stationery, groceries, furniture, and equipment.\n, • Book local transport when required.\n, • Assist with photocopying, scanning, and binding.\n, • Support company events, including working with Social, EDI, and CSR committees.\n, • Complete PPE requests and maintain the PPE Site Equipment Register.\n, • Collaborate with Team Administrators and Executive Assistants for seamless administrative support.\n, • Ensure reception cover during planned absences and breaks.\n, • Assist in preparing and serving food/beverages for meetings and events.\n, • Keep kitchen and catering areas clean, organised, and well-stocked.\n, • Assist with setup and clear‑down of catering events.\n, • Follow hygiene and food‑safety regulations.\n\n \n What we are looking for? \n\n • Experience in a front‑of‑house, reception, or administrative role.\n, • Strong verbal and written communication skills.\n, • Confident using MS Office and general office software.\n, • Good organisational and time‑management skills.\n, • Proven ability to provide professional customer service.\n, • Comfortable handling confidential information.\n, • Experience supporting meetings or events (desirable).\n\n \n What we offer you: \n RBG is a growing, fast-paced business which offers birthday leave, corporate health insurance rates, paid parental leave, recognition awards, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged. \n \n Reasonable Adjustments \n We are committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any reasonable adjustments or additional support—such as receiving the application form in an alternative format—please don’t hesitate to contact our recruitment team. \n Your experience throughout the application process is important to us. We welcome feedback on how we can improve and are happy to provide any further information you may need to help you make an informed decision about joining us. \n If there’s anything more we can do to support you, please let us know, we’re here to help. \n \n Agency \n Please note that any unsolicited resumes or CVs submitted through our website or directly to SJ Group employees’ personal email accounts will be considered the property of SJ Group. As such, we will not be liable for any agency fees associated with these submissions. \n To be recognized as an authorized recruitment agency or search firm for SJ Group, a formal written agreement must be in place. Additionally, agencies must be invited by our Recruitment Team to submit candidates for specific roles. \n We appreciate your cooperation and understanding.

JOIN OUR JOURNEY \n Medialab is the UK’s leading independent media agency, and one of the fastest growing in the industry. We’re a media agency that’s made differently: purpose-led, data-driven, founder-run and proudly independent. \n \n Our entrepreneurial spirit means success is recognised and rewarded. There are no limits to what you can achieve here, which our employees agree with, evidenced by being a Campaign Best Place to Work for six consecutive years and one of The Sunday Times Best Places to Work 2025. As well as this, we’re Campaign’s Independent Agency of the Year 2024 and Media Week’s Independent Agency of the Year 2025. \n \n We are IPA Effectiveness accredited, an IPA People-First agency, and All In Champions, with industry-leading work recognised by double-gold at the 2024 IPA Effectiveness Awards for our work with Laithwaites and a 2025 Effie for our work with Alzheimer’s Society. \n \n Our independence means we can focus 100% on doing the right thing to secure success for our clients and our brilliant people. We work with a wide variety of clients including Hovis, IG, Sharps Bedrooms, SunLife, Standard Life, Ancestry, Laithwaites Wine, Save the Children, Guide Dogs, Alzheimer’s Society, RNLI and Clearscore. \n \n OUR VALUES \n\n • Commit to Doing the Right Thing (Act with integrity and accountability)\n, • Help People Flourish (Invest in people)\n, • Dig Deeper to Understand Better (Data driven curiosity)\n\n \n OUR COMMITMENT TO YOU \n Working at Medialab comes with lots of perks including all the usual things you would expect, such as a competitive salary package, pension, season ticket loans, cycle to work scheme, weekly social events and big summer / end of year parties. \n \n On top of that, we offer extra benefits, which make life at Medialab even more rewarding: \n\n • Time to Unwind – We offer generous holiday entitlement that increases with long service, plus Christmas closure and a birthday day off. Alongside this, we offer flexible benefits including a holiday buy scheme, flexi-hours, a work abroad scheme, cultural bank holiday swaps, and Friday Summer hours.\n, • Career Growth – A meritocratic approach to progression with quarterly reviews, CPD Platinum accredited training, mentoring and leadership support.\n, • Health & Wellbeing – Private medical insurance, health cash plan, gym discounts, wellbeing apps Mental Health First Aiders and free professional counselling.\n, • Supporting Families – Enhanced parental leave pay, and life assurance.\n, • Giving Back – Paid charity days and sustainability initiatives.\n, • Perks & Rewards – Retail discounts, long-service trips and an unforgettable team culture.\n\n \n YOUR NEXT CHALLENGE \n This role is a part-time / job-share position with another person. Below are the proposed working hours. Please note this role is based on site at our offices. \n\n • Wednesday: 12.45 pm - 6:45pm\n, • Thursday & Friday: 8am - 6:45pm\n\n \n HOW YOU WILL MAKE AN IMPACT \n Receptionist / Front of House \n\n • Meeting and greeting staff, clients, and all other visitors, aiming for a five-star welcome.\n, • Managing reception and front of house, ensuring a tidy and presentable entrance.\n, • Helping maintain our welcoming and positive culture, radiating Medialab’s values from the moment people enter the building.\n, • Offering and providing refreshments for meetings, organising internal team lunches, and catering for in-house meetings.\n, • Managing incoming phone calls in a friendly and professional manner (screening, taking messages, etc.).\n, • Sorting, distributing post, dealing with deliveries, and booking couriers when needed.\n, • Handling office security, including opening & locking up each day across 4 floors.\n\n \n Office Management & Support \n\n • Managing meeting rooms (diary invites, schedule changes) and being on hand for staff needing last-minute rooms or updates.\n, • Organising internal catering: weekly online office supplies/fruit shop, training/company meeting food orders, and drinks fridges filled for weekly socials.\n, • Managing stock and ordering stationery, office supplies (inc. refreshments, homeware), and company-branded merchandise (e.g., mugs, notebooks).\n, • Managing employee joiners & leavers by allocating new passes/locker keys and ensuring returns are logged.\n, • General office upkeep to ensure everything is always presentable and tidy across the four floors (meeting rooms, kitchen areas, printer paper, storage areas).\n, • Maintenance on employee desk booking tracker, Kadence.\n, • Updating company noticeboards, posters, and blackboards with weekly team updates.\n, • Providing general ad-hoc admin support for Operations, HR, and teams across the business as needed (arranging internal events, sending gifts, etc.). Experience arranging handymen/tradespeople for office fixes and supporting fire drills.\n\n \n WHAT YOU BRING TO THE TEAM \n\n • Ability to manage reception, greet visitors professionally, handle phone calls, and maintain a tidy, welcoming entrance.\n, • Hands-on experience keeping facilities, meeting rooms, and kitchens presentable, stocked, and running smoothly.\n, • Competency in managing meeting room diaries, tracking desk bookings, and handling inventory/ordering.\n, • Dependability to manage daily opening and locking up procedures across 3 floors.\n\n \n MUST HAVE SKILLS \n\n • Experience managing calendars and meeting rooms.\n, • Experience working with clients / front desk.\n, • Friendly, warm, and positive attitude.\n, • A strong "can-do" attitude.\n\n \n NICE TO HAVE SKILLS \n\n • Ability to assist with meeting room tech support and liaise with external IT support teams (Conosco) to resolve screen or meeting room issues.\n\n \n At Medialab we are committed to fostering a culture that celebrates creative thinking, different perspectives and the many different cultures that exist. We welcome applicants from diverse backgrounds and identities. All qualified applicants will receive fair consideration, regardless of age, disability, race, ethnicity, gender, sexual orientation, gender identity, religion, belief, marital status, social mobility or any other protected characteristic. \n \n If you require any reasonable adjustments to make our recruitment process more accessible for you, please reach out to our Head of Talent Acquisition and Inclusion at Kianna.Briggs@medialabgroup.co.uk. Requesting a reasonable adjustment will not affect your application.

The Company and The Role \n \n Our client is a private property Investment Company with a large, directly managed mixed-use portfolio in Central London. To enable an internal promotion, the Residential team are seeking a Residential Administrator / Receptionist to support the team in a role spanning three key areas: \n \n Lettings Administration \n \n\n • Supporting the residential lettings process from accepted offers through to tenancy set-up including arranging applicant referencing, tenant checks, populating tenancy agreements, setting up new tenancies on the database and assisting with ad hoc day-to-day responsibilities within the Residential Team.\n\n \n Reception \n \n\n • Acting as a professional and welcoming first point of contact for all visitors and callers, preparing meeting rooms, assisting contractors with key collection and assisting with ad hoc day-to-day office and reception responsibilities.\n\n \n Residential Administration \n \n\n • Processing utility invoices, providing scheduling support for the Residential Property Team, submitting meter readings, coordinating compliance-related inspections (e.g. Gas Safety Certificates, EPCs, EICRs), arranging access to residential properties for inspections and compliance checks and providing general administrative support to the Residential Team.\n\n \n Candidate profile \n \n\n • A highly organised, professional and personable individual seeking a long-term role.\n, • Previous experience in a busy administrative, receptionist or property-related role is strongly preferred. An administrative role in residential lettings would be ideal.\n, • Strong Microsoft 365 skills\n\n \n Remuneration \n \n The salary level for this position is dependant on prior experience but is likely to be c. £35,000 - £40,000 basic salary plus benefits and a discretionary annual bonus. \n \n For further information on this opportunity or to apply for this role please contact Lucy Cook - l.cook@falmouthfairfax.com or click the apply link.

Fantastic Front of House opportunity with a growing international finance company in London’s West End who truly look after their employees. \n \n For someone who takes pride in delivering an exceptional client experience, this is a wonderful long-term opportunity to join a high-performing, supportive team within a company that genuinely invests in and rewards its employees. \n \n Working alongside one other receptionist and the facilities/office management team, you will play a key role in creating a polished and welcoming environment for clients, visitors and colleagues, while also supporting the wider office with events, travel and administration. \n \n The role will include: \n \n\n • Meeting and greeting clients and visitors, providing a first-class experience from arrival\n, • Managing meeting rooms and ensuring they are presented to the highest standard\n, • Acting as a key point of contact for clients, visitors and colleagues\n, • Answering and screening incoming calls\n, • Coordinating couriers and deliveries\n, • Supporting the organisation of internal and external events\n, • Booking travel and assisting with itineraries\n, • Providing administrative and operational support to the Office Manager\n, • Supporting the wider team to ensure the smooth day-to-day running of the office\n\n \n We are looking for someone who is polished, personable and naturally service-driven, with the confidence to work in a busy, high-profile corporate environment. \n \n Ideally you will have prior experience as a Receptionist or Front of House Coordinator in a fast paced corporate environment. \n \n You will be: \n\n • Warm, engaging and confident with people at all levels\n, • Polished and professional in your approach\n, • Highly organised with excellent attention to detail\n, • Proactive and happy to get involved beyond traditional reception duties\n, • A genuine team player who thrives in a fast-paced environment\n, • An excellent written and verbal communicator\n\n \n This company is known for looking after its employees and offers an excellent overall package, including: \n \n\n • Discretionary bonus – historically around 20% of salary\n, • Generous employer pension contribution\n, • Private healthcare\n, • Gym membership\n, • 25 days' annual leave\n\n \n Hours: 40 hours per week, Monday to Friday \n Location: London, West End \n Working pattern: Fully office-based, with a one-hour lunch break \n \n This is an excellent opportunity for someone looking to build a long-term career within a successful international business where outstanding service is genuinely valued. \n \n We are looking for someone to start ASAP but can wait notice for the right person. \n \n Seeker Recruitment is acting as an employment agency in relation to this vacancy.

Receptionist – Hedge Fund \n Monday - Friday onsite \n About the Hedge Fund \n Salary £45k + Benefits \n A leading hedge fund based in London is seeking a bright, professional and highly organised individual to join its business administration team. This is an excellent opportunity to join a dynamic and fast-paced environment, acting as the face of the firm and providing exceptional front-of-house and administrative support. \n Key Responsibilities \n\n • Manage the reception area and provide a professional welcome to visitors, clients and employees.\n, • Handle incoming telephone calls and direct enquiries efficiently and appropriately.\n, • Coordinate meeting room bookings and ensure rooms are prepared with all required resources.\n, • Provide administrative support, including data entry, document management and general office administration.\n, • Assist with the organisation of internal and external events, liaising with suppliers and stakeholders as required.\n, • Support day-to-day office operations, including ordering office supplies and coordinating with facilities providers.\n, • Assist with a range of ad hoc projects and business support activities as required.\n\n Candidate Profile \n\n • Graduate calibre, demonstrated through education, professional experience or equivalent achievements.\n, • A minimum of 12 months' experience in a receptionist, front-of-house, administrative or similar client-facing role.\n, • Excellent verbal and written communication skills with a polished and professional approach.\n, • Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.\n, • Proficient in Microsoft Office applications and comfortable learning new systems and technologies.\n, • Professional, discreet and confident when interacting with senior stakeholders, clients and visitors.\n, • Proactive, adaptable and committed to delivering a first-class service.\n\n

TEMPORARY WORK 21/09/2026 for a week,PLUS one day hand-over. \n 08:30 - 05:30 St. Paul's area \n \n Polished and highly organized professional with extensive experience managing high-volume corporate reception desks, office administration, and premium hospitality services. Proven track record in orchestrating seamless meeting and event logistics—from handling complex scheduling via the Smartway booking system to coordinating bespoke client catering and vendor relations. A confident communicator and proactive problem-solver dedicated to delivering an exceptional first impression and maintaining a pristine, productive corporate environment. \n \n Core Responsibilities \n\n • Front Desk Excellence\n, • Meeting & Hospitality Logistics\n, • Catering Coordination\n, • Office & Building Operations\n, • Stakeholder Liaison\n\n \n Key Skills \n\n • Corporate Reception & Hospitality\n, • Smartway Booking System & Visitor Management\n, • Event & Meeting Room Coordination\n, • Vendor & Vendor Management\n, • Executive Assistant (EA) Collaboration\n, • Inventory & Stock Management\n\n

Company Overview \n I'm partnering with a leading London Law Firm with an outstanding reputation for delivering specialist advice to businesses and individuals across the UK and internationally. Known for its collaborative culture, employee-focused approach, and commitment to excellence, the firm offers a supportive environment where employees are encouraged to develop and grow their careers. \n \n The Role \n Due to continued growth, an opportunity has arisen for a Client Services Administrator to join the team. Acting as the first point of contact for clients and stakeholders, you will play a vital role in delivering an exceptional service whilst supporting the smooth day-to-day running of the office. This is a full-time, office-based role, Monday-Friday in the office (9am-5pm and 9:30-5:30pm alternating weeks). \n \n Key Responsibilities \n\n • Managing and responding to incoming telephone enquiries\n, • Directing calls and taking accurate messages\n, • Coordinating meetings and follow-up arrangements\n, • Maintaining confidential client information and records\n, • Monitoring shared inboxes and escalating enquiries where required\n, • Providing outstanding customer service to clients and external stakeholders\n, • Supporting front-of-house duties when needed, including welcoming visitors and preparing meeting rooms\n, • Assisting with admin tasks such as post, couriers, scanning, and document management\n\n \n Role Requirements \n\n • Highly organised with excellent attention to detail\n, • A confident and professional communicator\n, • Proactive with a positive, can-do attitude\n, • Comfortable managing multiple priorities in a busy environment\n, • Experienced in administration, customer service, reception, or client-facing support roles\n, • Proficient with Microsoft Office and general IT systems\n\n \n In Return \n\n • Salary up to £28,000 (depending on experience) + annual bonus scheme\n, • 28 days holiday + bank holidays + additional birthday leave\n, • Private medical insurance\n, • Matched pension contributions\n, • Employee discount platform\n, • Supportive and collaborative working environment\n\n \n What to do now \n If you're looking to join a successful and people-focused business where client service is at the heart of everything they do, I would love to hear from you. \n If you would like to apply for this role, please do so via this advert or email me directly at sian.prest@weareinvestigo.com

Latsco London Ltd – part of Latsco Shipping - located in Central London (St James’s) and representing a fleet of Product and Crude Oil Tankers, LPG and LNG Carriers is looking to recruit an Office Administrator. \n \n Latsco Shipping was originally established in the 1940s when the company’s founder, Captain John Latsis, first ventured into passenger and commercial shipping. In line with our core values, we strive for business excellence and customer satisfaction, maintaining the ethos, passion and vision of our founder. We care about our people and their wellbeing and nurture a fair culture that promotes equal opportunities, continuous development and participation, being a Great Place to Work Certified Company. We are headquartered in Monaco with offices in London and Athens. \n The ideal candidate will be someone who is both positive & professional as well as proactive, loyal and discreet. Someone well-organized and efficient with a keen eye for detail and the ability to occasionally support the administrative need of the Shipping Team, and the requirements of the owning family. The team need an individual with a great work ethic & a humble attitude towards the many varied duties they may be asked to carry out. \n \n POSITION REQUIREMENTS \n\n • Oversee and coordinate all office administrative activities and operations, ensuring smooth day-to-day office operations and compliance with company procedures.\n, • Manage the reception area including welcoming guests, answering phone calls and handling all company correspondence\n, • Manage office supplies inventory and orders, as well as supplier contracts and service agreements with office vendors, ensuring cost efficiency, timely renewals and uninterrupted service.\n, • Coordinate meetings, catering requirements, travel arrangements and accommodation bookings.\n, • Serve as the main point of contact for organising health & safety audits and liaise with building management, ensuring compliance and effective management of building related matters\n, • Support onboarding activities of new hires and interns\n, • Process invoices in SAP and keep track of payments\n, • Act as the primary point of contact for office related service requests and IT related issues, coordinating maintenance activities and emergency issues.\n, • Manage and maintain industry subscriptions, ensuring accurate account information, timely/negotiated renewals, and uninterrupted service\n\n \n CANDIDATE PROFILE \n\n • Previous experience in a similar role, supporting various functions, in a well-established and organized office/company\n, • A University degree will be considered an asset\n, • Fluency in both written and verbal communication in English\n, • Proficient in Microsoft Office\n, • Flexible and effective time management and ability to prioritise tasks and meet deadlines\n, • Strong organizational skills\n, • Attention to detail and problem-solving skills\n, • Excellent communication and interpersonal skills, and the ability to network effectively with a wide range of people on every level\n, • Self-motivated and trustworthy\n, • Ability to learn on the job and adapt to changes\n\n \n REMUNERATION PACKAGE \n\n • Competitive compensation package including performance related annual bonus\n, • Pension plan and medical scheme\n, • A high standards working environment that supports learning and development opportunities\n\n \n All applications will be treated as strictly confidential.

Do you want to join a high-performing investment environment where you'll be trusted from day one, exposed to senior professionals, and given a genuine opportunity to build a long-term career? \n \n We're partnering with an exceptional investment firm to find an ambitious, proactive and highly organised Team Assistant to become an integral part of a collaborative and fast-paced team. \n \n This is an opportunity to join a business that values potential, invests in development, and offers clear progression for individuals who demonstrate drive, initiative and a desire to grow. \n \n The Opportunity \n Supporting a small group of investment professionals, you'll play a key role in keeping the team running smoothly while gaining exposure to a dynamic and professional environment. No two days are the same. From diary management and travel coordination to events, projects and office operations, you'll become a trusted member of the team with the chance to take on increasing responsibility over time. \n \n This role would suit someone who enjoys variety, thrives in a busy environment, and takes pride in delivering an exceptional level of support. \n \n Key Responsibilities \n\n • Complex diary and meeting coordination\n, • Travel booking and itinerary management\n, • Expense processing and administrative support\n, • Assisting with events and team activities\n, • Maintaining internal systems and databases\n, • Supporting office operations and reception activities when required\n, • Helping deliver projects and wider business initiatives\n, • Building strong relationships across the business\n\n \n About You \n We're interested in attitude as much as experience. \n You'll likely be: \n\n • Highly organised and detail-oriented\n, • Proactive, dependable and eager to learn\n, • A confident communicator who enjoys working with people\n, • Comfortable juggling multiple priorities\n, • Tech-savvy and naturally curious about new ways of working\n, • Looking for a role where you can develop your skills and build a long-term career\n\n \n Previous experience within administration, team support, office coordination, reception or customer-facing environments would be advantageous, but a positive mindset and willingness to learn are equally important. \n \n What's on Offer \n\n • Competitive salary\n, • Annual discretionary bonus\n, • Comprehensive benefits package\n, • Hybrid working environment\n, • Regular social events and company activities\n, • A collaborative and supportive culture\n, • Genuine progression and development opportunities\n\n \n Why This Role? \n This is an opportunity to join a successful and highly respected organisation where support professionals are valued, trusted and encouraged to develop their careers. \n \n If you're looking for a role that offers variety, responsibility, exposure to senior stakeholders and the chance to grow within a high-performing environment, we'd love to hear from you. \n \n Apply today or get in touch for a confidential conversation. \n \n \n \n

Client Services Executive (CSE) \n \n \n £40,000–£50,000 (DOE) + excellent benefit \n sAre you an experienced financial services professional looking to step into a highly respected, fast-paced environment where your work genuinely matters \n \n ? \n We’re partnering with a leading, independent wealth and investment management business to find a Client Services Executive to join their high-performing Professional Adviser Services team. This is a brilliant opportunity for someone with 10 years’ experience (ideally within an IFA or wealth management setting) who is ready to build deep technical knowledge while supporting a sophisticated client bas \n \n e. \n The Opportun \n ityThis is not a purely administrative role. You’ll sit at the heart of the business, working closely with front-office teams and acting as a key support to IFAs and intermediari \n es.You’ll play a vital role in ensuring seamless service delivery, accurate client administration, and proactive communication across a wide range of client activiti \n es.The environment is fast-moving, collaborative and detail-driven — perfect for someone who enjoys being busy, takes pride in accuracy, and thrives under pressu \n \n re. \n Key Responsibili \n\n • tiesActing as a key point of contact for IFAs and intermediaries, managing queries via phone and e\n, • mailSupporting client onboarding processes including KYC and regulatory documenta\n, • tionPreparing client meeting packs, valuations, and reporting mater\n, • ialsProcessing client instructions including payments and portfolio-related acti\n, • vityMaintaining accurate and compliant client records and documenta\n, • tionLiaising with internal teams including Operations, Compliance, and Data Assur\n, • anceSupporting wider office coordination, including occasional reception and meeting room manage\n\n \n ment \n Abou \n\n • t You10 years’ experience within financial services (IFA or wealth management highly desir\n, • able)Confident communicator who enjoys building relationships over the\n, • phoneHighly organised with strong attention to detail and time management s\n, • killsComfortable working in a fast-paced, high-volume enviro\n, • nmentHands-on, proactive, and willing to support across multiple functions when n\n, • eededExperience using CRM systems (Xplan advantag\n\n \n eous) \n Why \n\n • Apply?Join a highly regarded investment management environment with a strong reputation for service exce\n, • llenceGain exposure to both portfolio management and financial advisory oper\n, • ationsDevelop your technical knowledge and build a long-term career in wealth mana\n, • gementBe part of a supportive, collaborative team that values accountability and\n\n \n growth \n If you’re looking for a role where you can learn, grow, and make an impact from day one, this is an outstanding opportunity to take your next step in financial se \n rvices.

Office Administrator | Non-Profit Organisation | Central London - £31,735 - office based \n \n A respected and long-established non-profit organisation based in Central London is seeking a friendly, organised, and proactive Office Administrator to join its team. \n \n This is a varied and rewarding role combining reception, office administration, bookings coordination, and communications support. As the first point of contact for visitors and building users, you'll play a key role in ensuring a welcoming environment while supporting the smooth day-to-day operation of a busy community-focused organisation. \n \n Key responsibilities include: \n\n • Managing reception and visitor enquiries\n, • Coordinating room and event bookings\n, • Providing full administrative support\n, • Maintaining databases and records\n, • Assisting with newsletters, presentations, and communications\n, • Supporting digital engagement and social media activities\n\n \n We're looking for someone with at least 6 months office admin experience, excellent customer service, organisational, and IT skills who enjoys working with a diverse range of people and can use their initiative in a busy environment. \n \n Full-time | Monday to Friday, 9am to 5pm \n \n If you're looking for a meaningful role where your work will have a direct impact on the community, we'd love to hear from you. \n \n Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. \n \n In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

Qualifications: \n\n • SHIPBOARD Employment\n, • Preferably 2-3 years Shipboard experience in a similar position and in an International 5 star and luxurious establishment.\n, • Excellent fluent English (verbal and written). This includes the ability to give and receive instructions in verbal and written forms and to effectively and efficiently engage with guests and crew members. Conversational in an additional language (German, French, Spanish, Mandarin).\n, • Good working knowledge of Microsoft applications, Fidelio and hotel operating systems.\n, • Proactive approach to problem solving.\n, • Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts.\n, • Strong interpersonal skills and ability to lead, motivate and develop a culturally diverse work force.\n\n \n Duties and Responsibilities: \n\n • Provides guests with the highest quality guest services, demonstrating genuine concern for guests wellbeing at all times--Personalized Customer Services.\n, • Ensures that all guest requests, enquiries and complaints are responded to immediately and are followed up on efficiently and to the guests satisfaction.\n, • Maintains a high level of communication and feedback with the Hotel Director as well as other departments around the ship.\n, • Coordinates, organizes and supervises the front office operation.\n, • Displays a full and comprehensive knowledge of the ships facilities, ports of call and services.\n, • Organizes and leads training sessions for all reception team members to continuously develop their knowledge, techniques, skills, guest focus and sense of service.\n

We are working with a leading professional services firm who are seeking a Facilities Administrative Assistant to join their London office. \n \n This is a hands-on and varied role that will play a vital part in ensuring the smooth running of the workplace, supporting both staff and visitors, and assisting the Facilities Manager with a range of operational and project-based responsibilities. \n \n This is an excellent opportunity for someone looking to develop their career in facilities management within a professional services environment. \n \n Key Responsibilities \n\n • Support the Facilities Manager and London Facilities Helpdesk service.\n, • Respond to and manage Facilities Helpdesk enquiries (email, Teams, calls), allocating tasks to the appropriate departments.\n, • Coordinate set-up of client meeting rooms and events, including furniture and equipment configuration.\n, • Maintain the Facilities Helpdesk inbox and associated filing systems.\n, • Act as the main contact for staff regarding facilities-related issues (faults, spills, leaks, etc.), coordinating the appropriate resources to resolve problems.\n, • Liaise with contractors and suppliers across building management, cleaning, access control, M&E and other service providers.\n, • Monitor and communicate daily with on-site M&E engineers and subcontractors.\n, • Work across multiple systems including BMS, Access Control, CCTV and M&E portals.\n, • Manage internal spreadsheets for facilities usage (task logs, lockers, parking, occupancy, desk allocation).\n, • Order and manage office supplies, liaising with vendors as required.\n, • Conduct daily checks of key office areas (reception, kitchens, meeting rooms) ensuring cleanliness, supply levels and functionality.\n, • Support new joiner and leaver processes, including office inductions and business card orders.\n, • Assist with internal office moves and related communications.\n, • Process invoices, raise POs, and manage credit card expenses via the firm’s finance systems.\n, • Contribute to internal projects and firmwide initiatives, collaborating with other offices and departments.\n, • Maintain and update Facilities intranet pages, guides and contact lists.\n, • Ensure security measures comply with firmwide policies and guidelines.\n, • Adhere to all relevant legal and regulatory obligations.\n\n \n Qualifications & Experience \n\n • Previous experience in a professional services environment is desirable.\n, • Experience coordinating meeting rooms, events or functions.\n, • Strong IT skills with good working knowledge of Microsoft Word and Excel.\n\n \n Personal Attributes \n\n • Commitment to high standards and delivering excellent internal client service.\n, • Reliable, enthusiastic and approachable team player with a passion for facilities support.\n, • Practical, common-sense approach with strong problem-solving ability.\n, • Confident communicator able to influence and educate staff on best practice use of facilities.\n, • Organised with strong administrative and planning skills; able to prioritise and multi-task effectively.\n, • Flexible and adaptable to changing priorities and working hours.\n\n \n For more information, please contact Jess at AJ Chambers

🌟 Office Manager / Team Assistant (Permanent) \n 📍 Mayfair | £45,000-£55,000 \n \n Robert Half is partnering with an international investment business to recruit an Office Manager / Team Assistant for their London headquarters in Mayfair. \n This is a varied and visible role, perfect for someone who enjoys taking ownership, keeping everything running smoothly and acting as the go-to person within a busy, professional office. \n \n 🏢 About the Company \n This is an established international investment group with interests spanning telecommunications, hospitality, commercial property and real estate. Their London office is home to a close-knit team of professionals who value collaboration, autonomy and a down-to-earth approach. \n With a diverse and inclusive culture, the business offers the stability of a global organisation alongside the feel of a smaller, entrepreneurial environment. \n \n 📋 The Role \n Reporting into the CFO, you'll split your time between office management and executive/business support responsibilities, ensuring the office runs efficiently while supporting senior stakeholders and the wider team. \n \n 🔹 Key Responsibilities \n\n • Managing the day-to-day operations of a busy London office\n, • Overseeing facilities, suppliers, health & safety and workplace management\n, • Coordinating onboarding and offboarding processes\n, • Providing diary management and executive support to the CFO\n, • Organising meetings, preparing schedules and coordinating travel arrangements\n, • Monitoring actions and deliverables across the team, ensuring deadlines are met\n, • Chasing stakeholders and maintaining momentum on key projects\n, • Assisting with cost reconciliations and supporting financial administration\n, • Acting as a key point of contact for employees, visitors and external partners\n, • Providing occasional reception cover when required\n\n \n ✅ About You \n\n • 2-3+ years' experience within Office Management, Executive Assistant, Team Assistant or Business Support roles\n, • Confident managing office operations and dealing with suppliers\n, • Strong diary management, scheduling and coordination skills\n, • Comfortable supporting senior executives and leadership teams\n, • Detail-oriented with excellent organisational skills\n, • Confident enough to follow up with stakeholders and drive actions forward\n, • Professional, approachable and down-to-earth in your style\n, • Happy working in a fully office-based environment\n\n \n 🎁 Package & Benefits \n\n • £50,000-£55,000 salary\n, • Private medical insurance\n, • Dental cover\n, • Life assurance\n

Who we are… \n \n At ‘Together Paddington Works’, we believe that where you work matters just as much as how you work. \n \n We operate two premium coworking spaces Paddington Works and Porchester Works offering beautifully designed studios, meeting rooms, and event spaces in the heart of West London. Our spaces are built around well-being, performance, and sustainability, with every detail carefully designed to support the physical, emotional, and cognitive health of our community. Alongside our commercial sites, we also manage 10 residential properties, including 4 premium apartments — all of which fall within the scope of this role. \n \n Who you are… \n \n Kind, personable and eager to help, you’re a natural host, making people feel welcome from the moment they walk through the door. With a flair for multitasking and organising both people and processes, you thrive in an environment that often requires you to spin a lot of plates, as well as remember the small details. You take the initiative, aren’t afraid to get stuck in, and see things through to completion, whilst displaying confidence, warmth and time for everyone! \n \n Responsibilities: \n \n Hosting and admin support: \n\n • Be the first point of contact on our reception ensuring all occupiers and guests are made to feel welcome and well looked after\n, • Learn and utilise the 'Nexudus' platform to manage member services including meeting room booking\n, • Manage the accurate and secure signing in and signing out of keys for studios and residential properties\n, • Manage all mail, parcels and couriers\n, • Provide a telephone reception service for the building\n, • Maintain stock levels of building consumables\n, • Manage the electronic filing system\n, • Provide daily handover to the Security personnel\n\n \n Operations Support: \n\n • Provide a frontline help desk service for all occupier questions and issues\n, • Support the management of the pre-planned maintenance schedule\n, • Assist the Operations Executive in the co-ordination of 3rd party contractors\n, • Support the sourcing of products and equipment for the buildings and liaise with suppliers to arrange delivery of goods\n, • Brief cleaning staff on daily and ad hoc requirements (e.g. meeting rooms) and track additional hours\n, • Perform daily inspections of the building to verify that all spaces meet presentation standards and adhere to all Health & Safety regulations\n\n \n Community Support: \n\n • Manage meeting room set up and close down\n, • Create a culture to energise and empower people to create their best work\n, • Assist with community events such as members breakfasts and socials\n, • Assist in managing the booking calendar for events and meeting rooms\n, • Support prospective client viewings (walk ins and booked)\n, • Run member and guest induction process\n, • Co-ordinate ancillary income bookings e.g. filming\n, • Carry out additional duties to support the smooth running of the business as required\n\n \n Key requirements: \n\n • A proven track record for fantastic customer service\n, • Exceptional organisational skills\n, • A team player who’s eager to get stuck in\n, • Fully competent in Microsoft Office\n, • Strong written and verbal English\n, • Minimum GCSE/A Levels (or equivalent) – including English and Maths\n, • Legal right to work in the UK\n\n \n Advantageous skills \n\n • Previous experience in co-working/hospitality/operations in a front of house role\n, • Previous experience of residential and / or commercial\n

🌟 Receptionist & Administrator | Full-Time | Whitechapel, London \n Salary: £32,000 - £35,000 per annum \n Location: Whitechapel, London \n Hours: Full-Time, 40 hours per week (8:30am – 5:30pm) \n Contract: Permanent \n \n Are you a highly organised, customer-focused professional who thrives in a busy and varied environment? \n \n We are recruiting on behalf of our client for a Receptionist & Administrator to join a vibrant, multi-tenanted innovation and business centre in the heart of East London. This is an exciting opportunity to become the face of the organisation, providing exceptional front-of-house service while supporting the smooth day-to-day running of the centre. \n \n What You'll Be Doing \n ✅ Delivering a warm and professional welcome to visitors, tenants and contractors \n ✅ Managing incoming calls, emails, post and deliveries \n ✅ Coordinating meeting room bookings and ensuring rooms are prepared for use \n ✅ Supporting events and tenant activities \n ✅ Raising purchase orders and processing administrative tasks \n ✅ Tracking invoices and maintaining accurate records \n ✅ Monitoring facilities issues and liaising with relevant teams \n ✅ Managing office and building supplies \n ✅ Supporting Health & Safety administration and security access processes \n ✅ Providing general administrative support to senior stakeholders \n \n What We're Looking For \n ✔ Excellent communication and interpersonal skills \n ✔ Strong administrative and organisational abilities \n ✔ Confident IT user with experience of Microsoft Office \n ✔ Ability to manage multiple priorities effectively \n ✔ A proactive, professional and customer-focused approach \n ✔ High attention to detail and problem-solving skills \n ✔ Experience in reception, office administration, facilities coordination or a similar role \n \n What's in It for You? \n ✨ Competitive salary of £32,000 - £35,000 \n ✨ 30 days annual leave plus bank holidays \n ✨ Pension scheme \n ✨ Flexible working practices \n ✨ Employee Assistance Programme \n ✨ Cycle to Work scheme \n ✨ Reward and Recognition programmes \n ✨ Staff networks and wellbeing initiatives \n ✨ Access to sports and fitness facilities \n ✨ Season Ticket Loan Scheme \n \n Apply Now \n If you're looking for a role where no two days are the same and where you can make a real impact through exceptional customer service and administration, we'd love to hear from you. \n \n 📩 Apply today or contact us for a confidential discussion. \n #Receptionist #Administrator #OfficeAdministrator #FrontOfHouse #FacilitiesCoordinator #CustomerService #LondonJobs #Whitechapel #AdministrationJobs #HiringNow #FacilitiesSupport #OfficeSupport #PermanentRole

As our Workplace Coordinator, you'll set the tone for every visitor, client, and colleague who walks through our doors and you'll be the driving force behind a smooth, well-run, and genuinely enjoyable London Global HQ. \n This is a role where hospitality meets operations: you'll create a warm, five-star welcome for everyone who visits, while taking ownership of the practical, day-to-day running of the office, from health & safety and compliance to maintenance, procurement, and events. \n \n You'll be the first point of contact for our team, clients, partners, and suppliers, and a proud brand ambassador for SilverDoor so first impressions, professionalism, and a genuine can-do attitude matter here. \n \n No two days will look the same: one moment you might be greeting a visiting client, the next you could be coordinating a maintenance fix, planning a team social, or supporting a new starter's induction. \n \n Based in our Chiswick Park office, you'll work closely with our Global Workplace Operations Manager, with real potential to grow this role both in scope, as we look to extend workplace support across our global office locations, and in seniority, as you build your experience. \n \n We're looking for someone with a positive outlook, exceptional attention to detail, and genuine pride in keeping a space running beautifully. Someone who anticipates needs before they arise, resolves problems on their own initiative, and takes real satisfaction in a job well done. \n \n The working hours for this role are 08:30 – 17:00, Monday-Friday. \n \n Front of House and Reception \n\n • Serve as the first point of contact for all visiting clients, guests, and contractors, welcoming them promptly in a confident, friendly, and professional manner.\n, • Create a warm, memorable welcome for every visitor offering refreshments and hospitality touches that reflect the SilverDoor brand.\n, • Maintain a professional, tidy, and beautifully presented reception and office entrance area at all times.\n, • Manage visitor check-in procedures and parking requirements, ensuring compliance with security protocols.\n, • Oversee incoming and outgoing post, deliveries, and parcels.\n\n \n Workplace Operations \n\n • Act as the primary contact for all London office-related enquiries, providing prompt and effective support.\n, • Take ownership of the day-to-day management of the London office, ensuring smooth operations and exceptional standards.\n, • Keep the office organised, well-stocked, and on-brand. Managing supplies, refreshments, and storage areas so everything is easy to find and ready to use.\n, • Work closely with the Global Workplace Operations Coordinator to promptly address and resolve office maintenance needs.\n, • Act as the primary contact with building and site management to ensure smooth communication and coordination of services.\n, • Liaise with suppliers and service providers to keep the office running smoothly.\n, • Manage new starter H&S training and office onboarding induction, arranging welcome packs and ensuring every workspace feels ready.\n, • Act as a Health & Safety ambassador, proactively promoting positive practices and ensuring adherence to company policies.\n, • Serve as a designated Fire Warden and First Aider (training provided).\n, • Manage and update office policies and procedures to ensure efficiency and compliance.\n, • Support travel and accommodation arrangements across the company, ensuring a seamless experience for employees.\n, • Ensure prompt communication of all relevant office, building, or Chiswick Park information.\n\n \n Events, Culture & Employee Experience \n\n • Support the planning and management of company events.\n, • Help foster a positive, connected office culture by encouraging participation in social and wellbeing initiatives.\n\n \n Experience: \n\n • Similar experience in a similar role such as Receptionist, Administrative Assistant or Office Coordinator\n, • Knowledge of Health & Safety standards and workplace compliance is a plus (training provided)\n\n \n Skills: \n\n • An organised and ‘can-do’ approach, with genuine pride in keeping a space running smoothly.\n, • Excellent written and verbal communication skills, with the ability to communicate with all levels of the business.\n, • The ability to adapt and “get stuck in” to solve problems quickly.\n, • Ability to manage multiple requests and prioritise workload, staying calm under pressure.\n, • Excellent attention to detail — no task too small.\n, • A great team player.\n

Owen Reed is looking for a professional, polished and service-driven Client Hospitality Assistant for a top law firm in London. \n Department: Reception & Client Services \n Reports to: Reception & Client Services Manager \n Location: London \n Working Hours: Alternating weekly shifts of 8:00 a.m.–4:30 p.m. and 9:30 a.m.–6:00 p.m., covering core reception hours from 8:00 a.m. to 6:00 p.m. \n Role Overview \n The Client Hospitality Assistant plays an important role in creating a professional, welcoming and seamless experience for internal and external clients. \n Working closely with the Reception & Client Services Manager and Client Hospitality Coordinator, the role provides high-quality hospitality support across meeting rooms, reception areas and office floors. Responsibilities include preparing meeting rooms, serving refreshments, supporting events, maintaining hospitality facilities and ensuring all service areas are clean, well stocked and professionally presented. \n Flexibility will occasionally be required to support early-morning breakfasts and evening events outside normal working hours. \n Key Responsibilities \n\n • Deliver a consistently high standard of hospitality for meetings and events across client-facing and office areas.\n, • Prepare and serve refreshments and catering for meetings in coordination with the Client Hospitality Coordinator.\n, • Set up meeting rooms with the required crockery, glassware, stationery and hospitality supplies, ensuring each room is professionally presented and ready on time.\n, • Clear, clean and reset meeting rooms promptly after use in preparation for the next booking.\n, • Monitor meeting schedules and communicate any overruns or room-readiness issues to Reception and the Client Hospitality Coordinator.\n, • Assist with event preparation and room setup, following agreed checklists and service requirements.\n, • Provide catering and hospitality support during internal and client-facing events.\n, • Maintain clean, tidy and well-organised kitchens, refreshment stations and service areas.\n, • Distribute milk, fruit and other supplies to kitchens across the office floors.\n, • Monitor and replenish crockery, glassware, cutlery, tea, coffee, sugar, hot chocolate and milk throughout the day.\n, • Clean coffee machines daily and report equipment faults or maintenance issues promptly.\n, • Ensure the reception coffee and drinks station remains clean, fully stocked and professionally presented.\n, • Prepare and serve drinks to clients in the reception area when required.\n, • Conduct accurate stock checks and promptly report items requiring replenishment.\n\n Person Specification \n The successful candidate will demonstrate: \n\n • A genuine commitment to providing outstanding service to internal and external clients.\n, • A professional, polished and confident manner that inspires trust in clients and colleagues.\n, • Strong verbal communication and interpersonal skills.\n, • The ability to build positive and effective working relationships across the organisation.\n, • A collaborative approach, combined with the confidence to take ownership of individual responsibilities.\n, • Excellent organisation and time-management skills, with the ability to manage competing priorities in a busy environment.\n, • Strong attention to detail and a consistent focus on quality, cleanliness and presentation.\n, • A calm, resilient and solutions-focused approach when responding to changing requirements.\n, • A proactive mindset, with the ability to identify improvements and contribute practical ideas.\n, • A positive, dependable and flexible attitude.\n, • Willingness to support occasional breakfast and evening events outside normal working hours.\n\n

We have a fantastic opportunity for an Administrative Assistant/ Secretary to join a busy General Practice team in a professional services company based in Hayes. \n \n This is a varied role providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider team, while also helping to ensure the office runs smoothly and clients receive a professional and welcoming service. \n \n Due to the nature of the work, this role is based onsite. \n \n Responsibilities will include: \n • Managing diaries, arranging meetings and preparing meeting rooms \n • Preparing and formatting letters, reports, presentations and other documents \n • Supporting client onboarding and AML administration \n • Maintaining accurate client records and CRM information \n • Assisting with client accounts and tax return administration – full training provided \n • Processing invoices and expenses \n • Coordinating travel, couriers, post and office requirements \n • Providing reception cover and supporting clients and visitors \n • Assisting with client meetings, lunches and office events \n • Providing general administrative support across the office \n \n We would love to hear from you if you have the following: \n • Previous experience in a secretarial, PA or administrative support role ideally in an accountancy firm, law practice or financial/ professional services firm \n • Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint \n • Excellent organisation and attention to detail \n • The ability to manage confidential information with discretion \n • A strong team player who can also work independently \n \n In return you can expect a competitive salary and benefits package and the chance for a forward thinking company in a talented team. \n \n If you’re an organised, professional and proactive Secretary looking for a varied role within a busy professional environment, we’d love to hear from you. \n

D’Stassi Art is looking for an exceptional Gallery Coordinator to take responsibility for the organisation and day-to-day running of our contemporary art gallery in East London. \n \n This is a central, full-time position within the business and an opportunity for someone to become deeply involved across gallery operations, exhibitions, artists, collectors, artwork management and the continued development of D’Stassi Art. \n \n We are looking for someone who takes genuine pride in running an organised, professional gallery and who naturally becomes the person the wider team can rely upon to know what is happening, what needs doing and what comes next. \n \n This is not simply an administrative position. \n \n The role combines gallery management, reception, sales support, artist liaison, artwork inventory, Artlogic management, finance coordination, exhibition production, curatorial assistance, logistics and practical artwork handling. The successful candidate will work closely with the gallery directors, sales team, artists, collectors, accounts department and external partners, while remaining a highly visible and client-facing member of the team. \n \n Gallery operations and administration \n \n The Gallery Coordinator will act as the central organisational point for the gallery and will take significant responsibility for ensuring its day-to-day operations remain accurate, structured and professional. \n \n Responsibilities will include opening and preparing the gallery each morning, managing the day-to-day administrative requirements of the business, maintaining the gallery diary and operational schedules, handling incoming calls and general enquiries, coordinating suppliers and contractors, maintaining organised filing and documentation, supporting the directors and sales team and ensuring the gallery remains consistently presentable and properly prepared for visitors, appointments and meetings. \n \n Sales support and collector appointments \n \n The Gallery Coordinator will provide important administrative support to the gallery’s sales function. \n This includes organising collector appointments and meetings, maintaining the sales diary, ensuring the team has the correct client and artwork information ahead of appointments, coordinating follow-ups and gallery visits, preparing artwork information, price lists and presentations and ensuring that enquiries and opportunities are handed over efficiently. \n \n Artlogic and artwork records \n \n Artlogic is a critical part of D’Stassi Art’s operation, and the Gallery Coordinator will take significant responsibility for maintaining the database. \n \n This includes maintaining accurate artwork, artist and collector records; recording artwork locations, availability and sale status; updating sold works promptly; maintaining edition and consignment information; recording framing, condition and logistical information; ensuring artwork images, dimensions and descriptions are complete; creating viewing rooms and artwork lists; and conducting regular audits of the database. \n \n Previous Artlogic experience is strongly preferred and will be a significant advantage. \n Accuracy is extremely important. The Gallery Coordinator should ultimately be able to provide a dependable answer when asked where an artwork is, whether it is available, whether it has sold, who owns it and what action is required next. \n \n Artwork inventory, archive and stock management \n \n The successful candidate will take responsibility for maintaining an exceptionally organised physical artwork inventory and archive. \n \n They will need to know where works are located across the gallery, office, storage and external locations, conduct regular physical stock checks against Artlogic, maintain clear artwork labelling and storage systems, monitor condition and framing status and ensure artwork movements are recorded immediately and accurately. \n \n The role also involves safely packing, unpacking, and moving artworks, and maintaining dependable records of works being sent to collectors, artists, framers, exhibitions, storage facilities, or other external locations. \n \n We want somebody who takes genuine pride in knowing that the gallery’s physical inventory is controlled and properly organised. \n \n Artist liaison \n \n The Gallery Coordinator will maintain regular and professional communication with artists and their studios. \n \n This may include maintaining current artwork and availability lists, confirming works received, informing artists when works have sold, maintaining records relating to consignments and artist payments, arranging artwork collections and deliveries, requesting artwork information and imagery, assisting with exhibition planning and maintaining accurate records of agreements, editions and inventory. \n \n Strong communication and relationship-management skills are essential. Artists should feel that their work and their relationship with D’Stassi Art are being handled professionally and carefully. \n \n Finance and accounts coordination \n \n The Gallery Coordinator will not act as the gallery’s accountant, but will play an important role in ensuring the financial administration of the business remains organised. \n \n Responsibilities may include preparing sales invoices and supporting documentation, maintaining records of payments, ensuring staff and contractor invoices are submitted correctly, coordinating commission information, maintaining artist payment records, ensuring receipts and invoices reach the accounts department and identifying missing paperwork or inconsistencies before they become accounting problems. \n \n The successful candidate should be comfortable working with numbers and commercially sensitive information and have excellent attention to detail. \n \n An understanding of commercial gallery finances, including consignments, commissions, artist payments, invoicing and the VAT Margin Scheme, would be highly advantageous. \n \n Exhibitions and curation \n \n The Gallery Coordinator will play an important role in developing and delivering D’Stassi Art’s exhibition programme. \n \n The role will involve assisting with exhibition concepts, curatorial decisions and artwork selection; creating exhibition artwork lists; helping plan physical exhibition layouts; coordinating artwork transportation, framing, printing and production; liaising with artists, studios, installers, framers and suppliers; preparing labels, price lists and exhibition documentation; and maintaining exhibition production schedules and deadlines. \n \n This is also a hands-on role. \n \n The successful candidate will help prepare and paint exhibition spaces, physically hang and install artworks, assist with lighting and final presentation and coordinate deinstallation and the return or storage of artworks following exhibitions. \n \n They should therefore be equally comfortable sitting at a computer organising an exhibition spreadsheet and physically helping to prepare and install the gallery. \n \n A strong visual eye and genuine curatorial ability are important. \n \n Artwork logistics \n \n The Gallery Coordinator will help oversee the movement of artworks into and out of the gallery. \n This includes coordinating collections and deliveries, liaising with specialist art couriers and shippers, obtaining and comparing quotations, coordinating framing and installation, preparing shipment information, tracking deliveries and ensuring artwork locations are immediately updated following movements. \n \n The role may involve both domestic and international artwork logistics and requires the ability to manage deadlines and maintain strong relationships with couriers, framers, printers and other production partners. \n \n Client-facing responsibilities \n \n This is a highly visible role within D’Stassi Art. \n \n The Gallery Coordinator will frequently be the first person a collector, artist, partner or visitor encounters when entering or contacting the gallery. \n \n They must therefore be polished, personable, confident and welcoming. \n \n They will be responsible for greeting visitors, answering telephone calls and general enquiries professionally, hosting collectors arriving for appointments, supporting private views and events and ensuring the gallery remains presentable throughout the working day. \n \n We want someone who understands that the appearance, organisation and atmosphere of the gallery are all part of the collector experience. \n \n The ideal candidate \n \n We are particularly interested in applicants with previous experience within a commercial gallery, art dealership, auction house, artist studio or comparable art-world environment. \n \n The ideal candidate will have strong gallery administration experience, excellent organisational skills, experience maintaining artwork inventory and archives, confidence handling artworks, experience assisting with exhibitions and installations and the ability to communicate professionally with artists, collectors and private clients. \n \n Previous Artlogic experience is strongly preferred. \n \n Experience coordinating artwork logistics, working with consignments and commissions, handling invoices and financial information and using Google Workspace and Microsoft Office would also be valuable. Experience with HubSpot or another CRM would be useful. \n \n Most importantly, the successful candidate must have exceptional attention to detail and the ability to manage multiple priorities simultaneously. \n \n Personal qualities \n Above all, we are looking for somebody who takes ownership. \n \n This role would suit somebody who genuinely enjoys bringing structure to a busy creative environment and who wants to become a central and trusted member of a growing contemporary art gallery. \n \n Position \n Full-time, permanent \n D’Stassi Art, East London \n Salary: £36,000 to £40,000 per annum, depending on experience, with annual salary and performance review. \n \n Working hours are Monday to Thursday, 10:30am to 6:00pm, and Friday, 9:30am to 4:00pm. Additional attendance will occasionally be required for exhibitions, private views, installations and gallery events. \n \n For the right person, there is significant scope for the position to grow alongside the gallery.

Company Description Strettons is a leading firm of property advisors based in London, offering expertise across commercial and residential property sectors. Through specialist agency, auction, asset management, valuation, and advisory teams, the firm serves a wide range of clients, including buyers, owners, occupiers, investors, developers, charities, and third-sector organizations. Strettons is particularly known for its strong presence in east and north London, while its agency, valuation, and advisory services extend across Greater London and the Home Counties. Its auction, property management, insolvency, and receivership services are trusted nationwide, providing clients with in-depth market knowledge and a clear advantage in property-related decisions. The company delivers comprehensive services such as sales and lettings, lease advisory, property and estate management, development consultancy, affordable housing, and property insurance. \n Role Description This part-time Receptionist/Administrator role Monday-Wednesday 9am-5.30pm, on-site position in London, EC2A. The role involves greeting visitors, managing incoming calls, and ensuring a professional and welcoming reception area. Day-to-day tasks include handling mail and deliveries, scheduling appointments managing meeting room bookings, and providing general administrative and clerical support to teams across the business. The Receptionist/Administrator will maintain accurate records, update basic documents and databases, and assist with filing, photocopying, and scanning. The role also involves coordinating with colleagues to support client meetings and helping ensure efficient front-of-house operations in a busy property advisory environment. \n Qualifications \n\n • Strong receptionist and front-of-house skills, including experience with Receptionist Duties and managing visitor flow.\n, • Excellent Phone Etiquette and Communication skills for handling calls and interacting with clients and colleagues.\n, • Solid Clerical Skills for tasks such as data entry, document handling, and basic office administration.\n, • Proven Customer Service skills, with the ability to provide a professional, courteous, and helpful experience to all visitors and callers.\n, • Good organizational and time-management abilities, with attention to detail and reliability in a busy office environment.\n, • Comfort with using office software (e.g., email, calendars, word processing, Zoom);\n, • Previous experience in a receptionist, administrative, or front-of-house role, ideally within professional services or property-related industries.\n, • Ability to work on-site in London and collaborate effectively with diverse teams and stakeholders.\n

Job Title: Corporate Receptionist Salary: £15 per hour! Location: City of London - Near Bank! Hours: Monday - Thursday 9:00am-5:00pm Type: Part-time - Temporary - LONG-TERM OPPORTUNITY WITH FRIDAY'S OFF! Looking for your next opportunity in a prestigious corporate environment? This is your chance to join a highly respected insurance organisation based in one of London's most impressive skyscraper buildings in the heart of the City. We're seeking a polished, professional and proactive Receptionist who thrives in a client-facing role and enjoys being the go-to person who keeps everything running smoothly behind the scenes. What's in it for you? 💫 Benefits and Perks: Extremelycompetitiveweeklypay! Long-term temporary opportunity with excellent stability. Stunning City of London location in a prestigious skyscraper office. Professional corporate environment with first-class facilities. Monday to Thursday schedule offering an excellent work-life balance with Friday's off! Office Angels Boost Benefits, including wellbeing support, discounts, vouchers and cashback rewards!Key Responsibilities: Managingthefront-of-housereceptionareaandactingasthefirstpointofcontactforvisitors. Meeting and greeting guests, clients and stakeholders, ensuring a professional welcome. Answering, screening and transferring incoming calls efficiently. Coordinating meeting rooms, visitor passes and conference facilities. Handling post, courier services and incoming deliveries. Maintaining office supplies, stationery, refreshments and general office facilities. * Supporting events, meetings and administrative projects across the business. Requirements: Previous experience within Reception, Front of House and Office administration. Professional, polished and confident communication skills. Experience working within a corporate or professional services environment preferred. Strong Microsoft Office skills, particularly Outlook and Excel. Excellent organisational skills and attention to detail. Ability to multitask and manage competing priorities effectively.Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Temp Receptionist - Bank Salary: £30,000pa Hours: 40 hours per week (Monday - Friday, 9:00am - 6:00pm) Start date: Immediate Potential Temp to perm opportunity! ✨ Join a leading global shipping organisation based in the heart of the City of London. We are seeking a polished and professional Receptionist to become the face of the business, providing a first-class front-of-house experience for clients, visitors, and employees. This is a fantastic opportunity to join a highly regarded corporate environment where professionalism, exceptional customer service, and attention to detail are highly valued. Key Responsibilities Meet and greet visitors, clients, and contractors in a professional manner Manage incoming telephone calls and direct enquiries appropriately Coordinate meeting room bookings and prepare rooms for meetings Arrange refreshments and catering for meetings and events Issue visitor passes and maintain visitor records Manage incoming and outgoing post, deliveries, and couriers Maintain a tidy, professional reception and communal office environment Support new starter onboarding processes, including building access and office induction arrangements Assist with office supplies and stationery ordering Monitor and replenish kitchen and hospitality supplies Provide administrative support to facilities and business support teams Raise purchase orders and assist with invoice processing where required Support office events and internal meetings Undertake ad hoc administration duties as requiredExperience & Qualifications Previous experience in a Receptionist or Front of House role Excellent verbal and written communication skills Strong Microsoft Office skills, particularly Outlook, Word and Excel Experience managing busy reception desks desirableOffice Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website