£27000–£30000 yearly
Full-time
Redbridge, London
Job Description
• Follow daily instructions from higher management to create task list
• Documents filling and record keeping of day-to-day activities
• Liaising with Company Directors and other management executives to fulfil daily office tasks
• Assist with the identification and implementation of process improvements for the team.
• You will carry out other duties as assigned.
• Receive project calls in a prompt and effective manner.
• Take telephone calls, response to the email and report to the management as required
• Keep tracks of all calls and queries received and response appropriately
• undertakes reception responsibilities by greeting visitors and arranging refreshments;
• ensures office supplies such as stationery and equipment are maintained.
• Take customer feedback and report to management
• Plan company diary and manage all appointments
• Set reminders for meetings and send reminder emails to all staff regarding their upcoming appointments
• Help management with admin tasks
JOB DESCRIPTION OFFICE MANAGER/4161:
Duties Include:
• Oversee and manage daily office operations, ensuring all tasks are completed efficiently and effectively.
• Manage the office budget and procurement of supplies, equipment, and services.
• Organize, manage and delegate tasks of scheduling meetings, appointments, and travel arrangements.
• Ensure that all employees are following company regulations
• Develop and implement office policies and procedures to ensure smooth and efficient operation.
• Manage and maintain office equipment, ensuring it is in good working order and that repairs and maintenance are scheduled as required.
• Oversee the recruitment and onboarding of new employees, ensuring that they are appropriately trained, and their paperwork is completed accurately.
• Coordinate with the IT department to ensure office hardware and software are correctly functioning.
• Manage and maintain relationships with vendors and service providers, ensuring they provide quality company services.
• Coordinate clients request with management to ensure timely response to the clients.
• Identifying and raising any findings from weekly office inspections, escalating as necessary
• Provide comprehensive administrative support and assigning duties to the employees
• Ensure that Health and Safety and other statutory requirements are adhered to
• Regular meetings with managing agents to ensure all compliance documentation is filed and systems are updated
• Develop and maintain successful relationships with clients, 3rd party contractors and suppliers
