Office Coordinator
2 days ago
Epsom
HR & Office Coordinator (Part-Time) \n Location: Epsom \n Hours: 21 hours per week \n Working Days: Tuesday, Wednesday & Thursday \n Working Hours: 8:00am - 4:30pm (flexible) \n Salary: £25,000 -30,000 FTE \n \n The Opportunity \n We are recruiting for an experienced and proactive HR & Office Coordinator to join a busy and friendly organisation on a part-time basis. This is a varied role combining HR administration, office coordination, employee engagement, facilities management and health & safety support. \n The successful candidate will be highly organised, approachable and capable of managing multiple priorities while maintaining exceptional attention to detail and confidentiality. \n \n Key Responsibilities \n Office & Administrative Support \n\n • Act as the first point of contact for visitors, ensuring a professional and welcoming reception.\n, • Manage office communications and respond to queries from employees and managers.\n, • Coordinate office facilities, supplies, stationery and refreshments.\n, • Oversee office systems and administration platforms.\n, • Arrange catering, hospitality and meeting requirements as required.\n, • Ensure the office environment remains organised, safe and efficient.\n\n Employee Engagement & Wellbeing \n\n • Support employee engagement initiatives and company-wide events.\n, • Coordinate wellbeing communications and awareness campaigns.\n, • Assist with charity events, social activities and employee recognition programmes.\n, • Support onboarding activities and departmental induction training for new starters.\n\n HR Administration \n\n • Maintain employee records, training trackers and organisational charts.\n, • Provide administrative support to the HR function.\n, • Handle confidential employee information with professionalism and discretion.\n, • Assist with HR processes and record keeping.\n\n Facilities, Compliance & Health & Safety \n\n • Coordinate building maintenance, servicing schedules and repairs.\n, • Liaise with external suppliers and contractors.\n, • Support health & safety compliance activities and administration.\n, • Carry out weekly fire alarm testing and support evacuation procedures.\n, • Deliver health & safety and fire safety induction training.\n, • Conduct workplace risk assessments and support compliance requirements.\n\n \n About You \n To be successful in this role, you will have: \n\n • At least 1 years' experience in an office administration, facilities, HR administration or business support role.\n, • Strong Microsoft Office skills and confidence learning new systems.\n, • Excellent organisational skills with the ability to prioritise workloads effectively.\n, • Exceptional attention to detail and accuracy.\n, • Strong verbal and written communication skills.\n, • Experience handling confidential information sensitively and professionally.\n, • A proactive, flexible and positive approach to problem solving.\n, • The ability to build strong working relationships across all levels of an organisation.\n, • Knowledge of health & safety administration would be advantageous.\n\n \n What's on Offer \n\n • Part-time working pattern with set days and hours.\n, • Varied and rewarding role with responsibility across HR, facilities and employee engagement.\n, • Supportive and collaborative working environment.\n, • Opportunity to contribute to employee wellbeing, workplace culture and operational excellence.\n\n \n If you are an organised and people-focused professional looking for a varied part-time position, we would love to hear from you. Apply today for immediate consideration. \n \n \n