Event Assistant Job Description Template
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What is Event Assistant?
The event assistant helps the planner to organise various events. They select venues, contact vendors, order catering, and interact with customers. The assistant also performs additional assignments of the coordinator in preparation for and during the event. Thus, the employee ensures the smooth running of the event.
Event Assistant Job Description Template
Sample Company specialises in providing clients with services for organising various events. Due to the expansion of the business, we are looking for a qualified event assistant who will help the coordinator plan preparatory activities. You must find the perfect venue, manage the budget, prepare equipment, and arrange meetings with customers and vendors. Candidates must have excellent communication and organisational skills. Applicants with experience in a similar position are welcome.
Duties and Responsibilities
- Help develop marketing materials
- Order catering
- Assist the event planner
- Fill out the required documents
- Carry out maintenance of audio equipment
- Develop an activity plan
Skills and qualifications
- Multitasking and creativity
- Strong communication and time management skills
- Ability to work in a team with other workers
- Experience in project management is preferred
- Excellent customer service skills
- Attention to detail
Additional position options
- Medical insurance
- Free trainings and webinars for professional development;
- Performance based bonus
- Opportunities for career advancement
Do you need to learn more about the Event Assistant position?
Duties and Responsibilities
The event assistant takes part in planning the details of the event. During the preparation phase, they must find the best location, coordinate the supply of goods with suppliers, negotiate partnership details with sponsors, and prepare marketing materials. They also manage event costs and accept payments from customers. The Event Assistant makes appointment bookings and registers guests. The coordinator may ask the assistant to perform additional tasks. Other roles include:
- Help develop a logo for the event
- Answer questions from guests
- Handle customer feedback
- Follow industry trends
- Maintain event documentation
- Make an activity plan
- Decorate the venue
- Choose and order catering
Skills and qualifications
An event assistant must have excellent customer service skills. They will help to communicate with guests and suppliers of goods. The clerk must also be able to work effectively in a team with other staff who are responsible for running the event. Typically, an event assistant works flexible hours, so they must be prepared to work night shifts or weekends. They must also be able to optimise costs. Other requirements include:
- Experience in Microsoft Office
- Excellent communication and organisational skills
- Attention to detail
- Multitasking and patience
- Knowledge of the privacy policy
- Conflict resolution skills
- Good project management skills
- Creativity and analytical mind
Experience requirements
Usually, employers do not require experience. Candidates with experience in project management are welcome. The event coordinator trains the assistant and helps them gain experience. Skills in the event management industry will help you get promoted quickly.
Education requirements
Candidates must have a secondary education. A Bachelor's degree in hospitality or marketing would be an advantage. Many employers offer on-the-job training for new employees.
FAQ
The event assistant helps the coordinator organise memorable events. They search for a venue that meets the client's requirements, order catering, prepare sound equipment, register guests, and contact vendors. Planners can assign other tasks to an employee.
They assist the coordinator during the preparation and implementation of the event. They fill out paperwork, perform equipment maintenance, get customer feedback, book appointments, develop marketing activities, and answer customer questions. The worker also prepares reports for the project manager.
Professional event assistants constantly follow industry trends to generate creative ideas for organising events. They effectively manage the budget, can choose the perfect venue, communicate politely with guests, and quickly resolve any issues. Qualified workers soon become event coordinators.
The average annual salary for an event assistant is approximately $40,000. It depends on the experience and education of the candidate, the number of working hours and responsibilities, and performance. Usually, events assistants also receive bonuses from employers for high performance.