Accounting Specialist (AP/AR)
hace 4 días
Waco
Job Description Accounting Specialist Department: Accounting Reports To: Controller JOB PURPOSE The Accounting Specialist owns the accuracy and integrity of Richards Supply’s daily financial transactions. The Accounting Specialist ensures vendor payments, customer payments, and financial records are correct, documented, and reconciled, creating the financial stability and trust that allow Richards Supply to operate as a dependable partner to its customers. KEY RESPONSIBILITIES Accounts Payable • Process vendor invoices by coding and matching purchase orders, • Verify pricing, quantities, payment terms, and documentation before issuing vendor payments., • Ensure voucher totals match invoices and maintain voucher integrity, preventing duplicate or improper entries., • Review and verify credit memos before entry to confirm they are not duplicates or previously applied., • Document shortages, damages, claims, and discrepancies, • Maintain vendor records and communicate with vendors regarding billing or payment issues., • Post and apply customer payments within ERP system and maintain accurate account balances., • Monitor customer accounts and communicate regarding past-due balances., • Research and resolve discrepancies between invoices, payments, and account records., • Reconcile ACH activity, deposits, vouchers, and payable entries with ERP, banking institutions, and supporting documentation. Be On Time • Vendor invoices are processed within established payment terms., • Customer payments are posted within one business day of receipt., • Payroll is submitted accurately and on schedule each pay cycle., • Deposits reconcile with Profit21 reports daily., • Maintains high accuracy in all accounts payable, accounts receivable, and payroll transactions., • Ensures all financial entries are supported by appropriate documentation prior to posting., • Reviews invoices, vouchers, and credit memos carefully to prevent duplicate payments or posting errors., • Maintains organized accounting records that are complete, traceable, and audit-ready., • Maintains professional relationships with vendors, customers, and internal departments., • Works closely with purchasing, sales, and warehouse teams to resolve billing discrepancies., • Communicates financial concerns or discrepancies to the Controller promptly., • Supports the accounting team during high-volume accounting cycles., • Demonstrates accountability and professionalism aligned with Richards Supply’s core values. CLEAR LINE OF SIGHT Each role at Richards Supply supports our company goal: earning a “seat at the table” in our customers’ production and planning meetings. This section explains how the Accounting Specialist builds customer trust and long-term value. • Ensures customers receive accurate invoices and account statements they can rely on., • Maintains strong vendor relationships through accurate and timely payments., • Resolves billing or payment discrepancies quickly to prevent disruptions to customer purchasing., • Provides reliable financial information that supports purchasing and inventory decisions., • Reinforces Richards Supply’s reputation for dependability and follow-through. QUALIFICATIONS Required • 3–5 years of accounting support experience in accounts payable, accounts receivable, or similar roles., • Strong math skills and proficiency in Microsoft Excel., • Experience using ERP systems such as Profit21., • Experience with AP workflow systems such as Enlighten or Esker., • Experience in distribution or industrial supply environments., • Experience with credit management and collections., • Ability to sit and work at a computer for extended periods., • Frequent use of computers and office equipment., • Occasional lifting of files or office materials up to 20 pounds. WORK ENVIRONMENT • Office-based accounting environment., • Frequent interaction with internal teams, vendors, and customers., • Regular use of ERP systems, financial software, and reporting tools., • Work performed primarily during normal business hours with periodic payroll and accounting deadlines.Company DescriptionRichards Supply Co. is a family-owned business based in Waco, TX. We have been providing exceptional products and services to the industrial and contractor markets since 1937. We currently have full-stocking stores servicing the Ft Worth, Temple, and Waco, TX markets. Richards is an Equal Opportunity EmployerRichards Supply Co. is a family-owned business based in Waco, TX. We have been providing exceptional products and services to the industrial and contractor markets since 1937. We currently have full-stocking stores servicing the Ft Worth, Temple, and Waco, TX markets.\r\n\r\nRichards is an Equal Opportunity Employer