Accounts payable remote jobs in White Plains, New YorkCreate job alerts

Administrative Assistant - Greenwich, CT - Hybrid 4 days in office - Salary + Bonus Our client, a prominent, global private investment firm focused on Real Estate, is looking for an Administrative Assistant to support the CFO and team of their Family office. In this dynamic role you will handle both administrative/office assistant and bookkeeping duties and partner with key stakeholders at all levels. This is an exciting opportunity to work with a collaborative team at a top firm around the world and build your administrative career! This position reports to the office in Greenwich, CT 4 days/ week onsite, 1 day remote Compensation package includes base + bonus and benefits RESPONSIBILITIES • Create, maintain, and edit documents, spreadsheets, and presentations., • Organize and keep track of financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions., • Manage capital calls and investment documentation for high net-worth family portfolio, • Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation., • Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus., • Act as a gatekeeper taking messages and passing along calls in a timely and professional manner, • Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas)., • Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy., • Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk., • Track team PTO and sick days., • 2 + years of Administrative and bookkeeping experience out of financial services, • Strong organizational skills, attention to detail is crucial, • Proficiency in Microsoft office - Word, PowerPoint, and Excel, • Excellent time management, organizational and interpersonal skills;, • Resourceful, well organized, highly dependable, efficient and detail oriented;, • Hands-on problem solver;, • High level of discretion and ability to handle sensitive and confidential information, • Team player with flexible attitude, • Bachelor's Degree preferred You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Invoice Processor / Remote] - Anywhere in U. Health Insurance / Life Insurance / 401(k) - As a Accounts Payable Specialist, you will: Process and reconcile invoices for payment; Maintain accurate and organized records of all financial transactions; Communicate with vendors to resolve any discrepanc

Accounts Receivable Payable / Remote] - Anywhere in U.Up to $50k-yr DOE / Medical-Dental-Vision / PTO + Holidays - As an Accounting Assistant, you will: Manage accounts payable and accounts receivable processes; Reconcile bank statements and credit card transactions; Prepare financial reports and as

Accounting Assistant / Remote] - Anywhere in U.Up to $84,305 per year / Medical, dental & vision / 401k / PTO / WFH reimbursement - As an Accounts Payable Associate at Included Health, you will: Manage and process invoices from vendors and suppliers, ensuring accuracy and timely payments; Review and

Invoice Processor / Remote] - Anywhere in U.Up to $65k-yr / Employer Paid Medical-Dental-Vision / Flexible PTO / Paid Cell Phone + Home Office Allowance - As a Accounts Payable Specialist (FT - Work From Home), you will: Process and review invoices for accuracy and completeness; Coordinate with vend

AR AP Rep / Remote] - Anywhere in U.Generous Pay + PTO / Excellent Benefits - As a Accounts Payable & Receivable Specialist, you will: Manage the company's accounts payable and receivable processes, including invoice processing, payment disbursements, and collections; Ensure accuracy and completenes

Job Description Position Summary: We are seeking a detail-oriented experienced Accounts Payable Specialist to join our team. This role is responsible for managing the full cycle of accounts payable, from vendor setup and invoice processing to payment execution. The ideal candidate is highly organized, meets deadlines consistently, and communicates effectively across teams. Key Responsibilities: Accounts Payable • Process and upload invoices into the DocuWare system, including purchase order and expense invoices, • Ensure accurate general ledger coding and proper approval workflows, • Adhere to standardized AP procedures and internal controls, • Set up and maintain vendor records, including W-9s and required documentation, • Provide sales tax exemption certificates when applicable, • Reconcile vendor statements, resolve discrepancies, and ensure timely use or refund of credits, • Monitor vendor terms and credit limits, • Process vendor payments through the Lansa system, • Monitor and manage timing of automatic payments, • Prepare documentation for year-end audits and semi-annual bank audits, • Associate’s or Bachelor’s degree in Accounting (preferred), • 2+ years of accounts payable experience, preferably in a manufacturing environment, • Strong proficiency in Excel (PivotTables, VLOOKUPs), • Self-motivated professional who thrives in a remote work environment, • Strong organizational skills with the ability to manage multiple priorities, • Excellent communication and collaboration skills, • Adaptability and willingness to support new system implementations

Job DescriptionSenior Accounts Payable Specialist 📍 Sleepy Hollow, NY | 🏢 Hybrid (4 Days Onsite / 1 Day Remote) About the Role The Senior Accounts Payable Specialist is responsible for compiling, recording, and analyzing routine accounts payable transactions while ensuring strict compliance with corporate policies and procedures. This role plays a critical part in maintaining accurate financial records through high-volume invoice processing, vendor reconciliation, and collaboration with internal stakeholders. The ideal candidate brings strong full-cycle AP experience, deep knowledge of purchase order matching, and hands-on expertise with ERP and invoice workflow systems in a fast-paced corporate environment. Key Responsibilities • Compile, record, and analyze routine accounts payable transactions, • Ensure all AP transactions comply with corporate policies and internal procedures, • Manage and maintain invoice data entry for assigned vendor groups or letter ranges in both domestic and foreign currencies, • Perform two-way and three-way purchase order matching accurately and efficiently, • Utilize ERP systems and invoice workflow tools to process and track invoices, • Conduct vendor account analysis and perform account reconciliations, • Review and reconcile vendor statements, resolving discrepancies in a timely manner, • Respond to internal and external inquiries while providing a high level of customer service, • Apply strong attention to detail to support accurate month-end close activitiesEssential Skills & Experience, • 5+ years of full-cycle accounts payable experience, • Strong proficiency with purchase orders and two-way and three-way matching, • Hands-on experience with Concur and Oracle, • Solid experience in accounting, invoicing, and reconciliation, • Familiarity with SAP and automated invoice processing systemsAdditional Skills & Qualifications, • Experience working within ERP platforms and invoice workflow systems, • Strong analytical and problem-solving skills, • Excellent written, verbal, and customer service communication skills, • Ability to manage multiple priorities in a deadline-driven environmentWork Environment, • Based in Sleepy Hollow, where all corporate Accounting and Finance teams are located, • Hybrid schedule with four days onsite and one day remote Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description The Accounts Payable Specialist position will work with employees across all areas of the organization, as well as communicate with external vendors, and have close interaction with the Director of AP & AR, working diligently to ensure all departmental needs are met. This role will primarily handle processing chargeback invoices payable to distributors and attending to AP inquiries and reconciliations. The AP Specialist must be a well-organized team player and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions, working closely with our distributor partners and our Sales organization. This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system for distributor invoicing, which primarily supports the Accounting & Finance team, as well as responding to distributor and vendor inquiries. RESPONSIBILITIES • Act as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G/L expense coding, and generate reports for distributor invoices issued to the organization, • Manage the Finance email inbox by addressing and submitting all invoices that come in according to internal deadlines and filing the respective emails., • Responsible for the tracking of all Chargeback invoices, maintaining up-to-date commentary, and ensuring invoices get through the full approval process in a timely manner., • Adhere to month-end close and other internal deadlines., • Respond to distributor/vendor inquiries and reconcile aging statements; research and correct discrepancies by returning/acknowledging phone calls and e-mails promptly and providing responses and resolutions swiftly., • Maintain high level of communication with internal and external stakeholders, and build positive working relationships with distributor partners and vendors, • Manage multiple projects simultaneously and deliver timely results to a high standard., • Maintain files and documentation accurately, in accordance with company policy., • Provide support/assistance during internal and external audits., • Develop process efficiencies surrounding all AP functions, • Perform special tasks and projects as needed., • Generate reports for use by senior management, ensuring accuracy and timeliness, • Passionate, team player, eager to learn and grow, • Self-motivated, professional and organized, • Excellent interpersonal and oral/written communication skills, • Committed to continuous process improvement and open to change, • Results driven, strong initiative, maintains appropriate sense of urgency, • Attention to detail/constant desire for accuracy including multiple check points, • Organizational & time management skills; effective judgment in prioritizing and time allocation, • BA/BS degree preferred, with 3-5 years experience in Accounts Payable/Accounting, • Expertise in SAP (or equivalent ERP) is a plus, • Knowledge of Concur Invoice or similar electronic invoice management system is a plus

Job DescriptionThe Bookkeeper / Office Manager is a full-time position and handles both the financial and administrative aspects of an office, managing tasks like bookkeeping, payroll, and office operations, while also preparing reports and ensuring accuracy in financial record. The ideal candidate will have a minimum of five (5) years' experience in a traditional office environment with proven experience using QuickBooks Online. The candidate must possess the ability to think and act independently with strong problem solving, analytical and negotiating skills, as well as proven skills in prioritizing and managing multiple situations simultaneously. Additionally, the candidate must demonstrate outstanding communication skills, and a proven record of client follow–up. Key Responsibilities · Financial reporting to including budgets, balance sheets, reconciliations, job costing and aging reports required at various frequencies.· Collections to include rigorous oversight of accounts receivables. · Manage and process accounts receivable (AR) and payable (AP), including entering and verifying all client invoices, vendor bills, and project purchase orders using QuickBooks Online and Jobber · Payroll administration to include expense tracking for employee reimbursement and chargeback accuracy to clients.· Oversee vendor relationships ensuring best rates and payment terms are met· Stay up to date with best practices and legal requirements related to finance and operations.· Review, negotiate and manage insurance policies, including health, auto, workers comp, property· Administer employee benefit programs in coordination with brokerage firms, ADP or internal· Maintain financial records in paper and cloud-based file systems· Receive calls or emails from clients or staff and coordinate to proper individuals for resolution· Calendar management of field tech staff, in coordination with Field Service Manager· Oversee maintenance and upkeep of the office environment· Manage office supplies and vendor relationships for service such as security, cleaning and repairs Knowledge, Skills, and Abilities · Extensive understanding of QuickBooks Online (minimum 3 years)· Proficient use of Microsoft Office 365. This includes Word, Excel, Outlook and Teams with demonstrated proficiency in Excel.· Adobe Pro including converting other types of documents into pdf, compiling pdf documents; paginating and searching pdf documents. · Effective oral and written communication skills.· Ability to work effectively in a fast-paced environment with changing priorities, while maintaining professionalism and strong rapport with all team members.· Consistently maintains a professional demeanor, appearance, and work environment· Knowledge of “Jobber” dispatching / billing software a plus This is a permanent full-time benefited position. Standard days and hours of work are Monday through Friday on site in Mt. Vernon (Fleetwood) NY. 10am to 6pm. This is not a remote position. Please note this job description is not designed to represent a comprehensive listing of activities, duties or responsibilities that are required. About Us Digital Media Systems, Inc. is a leading provider of audio-visual solutions for the motion picture industry. We have represented the high-profile interests of Hollywood film studios, postproduction, and cinema exhibition facilities, as well as industry defining product manufacturers. Our goal is to provide superior products, technologies, support, and services to the entertainment industry in an efficient and comprehensive manor.

Job DescriptionAt Rowan, we are all about making ear piercing experiences a celebration full of joy! Rowan is an innovative ear-piercing and hypoallergenic jewelry brand that brings safety to the forefront with our team of licensed nurses – and celebration to every customer with our joyful approach to piercings and jewelry. Our priority is to offer a fun, celebratory, and safe ear piercing experience for everyone. When we say piercing for all, we mean it. Everybody is invited to this ear party! Rowan is looking for a detailed-oriented and motivated Staff Accountant to join our growing finance team. Reporting directly to the Controller, the Staff Accountant will be responsible for preparing and maintaining financial records to track the organization's assets, liabilities, profit and loss, tax liabilities, and other related financial activities.What you'll do: • Assist in maintaining the general ledger and preparing journal entries., • Prepare and maintain accurate financial records, including general ledger accounting and reconciliations, • Complete and maintain bank reconciliations for all cash accounts., • Review sales tax returns generated by our third-party tax compliance software, assist with sales tax filings as needed, • Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit., • Review coding of invoices, credit cards, and reimbursements for accuracy., • Complete period-end closing procedures and reports as specified., • Verify inventory costing is accurate, monthly counts are posted and ending inventory balances are reconciled., • Maintains knowledge of acceptable accounting practices and procedures., • Performs other accounting duties as assigned.Experience we're looking for:, • Bachelors degree in Accounting, or related field, required., • At least three years of related experience required., • Proficient with Microsoft Excel and NetSuite or similar ERP software., • General ledger maintenance, • Accounts payable and receivable management, • Tax preparation and compliance, • Cost accounting, • Reconciliation of accounts, • Cash management, • Inventory management, • Fixed asset accountingWhat you bring to the table:, • Excellent verbal and written communication skills., • Ability to prioritize with excellent time management skills, • Excellent organizational skills and attention to detail., • Knowledge of general financial accounting and cost accounting., • Understanding of and the ability to adhere to generally accepted accounting principles., • Ability to correctly prepare tax reports.Full-Time Benefits +Perks:, • Medical/Dental/Vision Health Plans, • Short and Long-term Disability, • Life Insurance, • 401k and Roth IRA Plans, • Paid Parental Leave, • Open PTO policy

About Westchester Community College:.Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains.In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community colle

If you are a data entry clerk or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local

Westchester Educational Opportunity Center (WEOC).About Westchester Community College:.Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains.In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhall

With most of our paid focus group studies, you have the option to participate remotely online or in-person. No commute needed should you choose to work from home remotely. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a gre

Our client is a specialized investment firm.They seek an Administrative Assistant to join their Greenwich, CT office.Coordinate high-level support to members of the investment team, including but not limited to calendar management, inbox management, travel coordination, expense report submissions, a

Our client, a leading global credit investment firm, is seeking an Administrative Assistant to support their Public Desk team in Greenwich, CT.This role involves managing complex calendars, coordinating domestic and international travel, processing expense reports, and assisting with meeting coordin

Administrative Assistant – Public Desk.A leading investment firm is hiring for an Administrative Assistant to support a team of 12 (including 4 MDs) within their Public Desk division.Core hours are 8:30-5:30 pm, flexibility for overtime as needed.Salary commensurate with experience -.Heavy calenda

Sonic Healthcare USA - 760 Westchester Avenue - Responsibilities: Receive and reconcile specimens from courier; Sort medical samples by product line or specimen type for laboratory testing; Order-enter patient, physician and specimen information accurately and efficiently; Accession (number) all med

Administrative Assistant / Remote] - Anywhere in U.

The Staff Accountant will assist with day-to-day accounting functions, including financial tracking for funded programs, donor-related accounts, and general ledger activities.

Immediate contract opportunity for an Administrative Assistant with direct client in Manhattan, NY.Trigyn's direct government client has an immediate need for an Administrative Assistant in Manhattan, NY.Description: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liai

Sonic Healthcare USA - 760 Westchester Avenue - Responsibilities: Receive and reconcile specimens from courier; Sort medical samples by product line or specimen type for laboratory testing; Order-enter patient, physician and specimen information accurately and efficiently; Accession (number) all med

Administrative Assistant / Remote] - Anywhere in U.

Key Responsibilities: Accounts Payable (AP): Process vendor invoices, verify accuracy, and ensure timely payments Reconcile AP ledger and resolve discrepancies Maintain vendor records and communicate payment status Accounts Receivable (AR): Generate and send customer invoices Monitor incoming paymen

Description: We are working with a client in Nassau County who is looking for an Accounts Payable Clerk to work on a temporary basis for a 6-8 month assignment. The ideal candidate must have accounts payable experience, accustomed to working in a fast paced environment along with excellent communica

Performs accounting duties related to accounts receivable, accounts payable, purchasing/inventory, account balancing and analysis, revenue, and payroll.