Office Manager
hace 4 días
San Francisco
Job DescriptionWanna Join the Adventure? We’re looking for an Office Manager to own the day-to-day operations and employee experience of our San Francisco office. You’ll be the on-site point person who keeps the office running smoothly (space, vendors, onboarding, office programs, and facilities) and you’ll partner closely with People, IT, Finance, and team leaders to create a welcoming, high-performing workplace. This is a hands-on role for someone who’s equal parts hospitality-minded, operationally rigorous, and proactive: you spot issues before they become problems and you love building repeatable systems.About This Role: • Workplace Experience & Culture -, • Maintain a positive, productive office environment → comfort, noise, aesthetics, supplies, shared space norms, seating plans etc. + Overseeing workspace management → Making workspace adjustments to accommodate team growth., • Manage office perks and amenities → Own the daily lunch catering program and managing snack and beverage stock, and ensuring tidy, functional, and welcoming common spaces., • Planning and organizing events, team-building activities, and celebrations., • Coordinating office events outings, holiday parties, launch parties, and other morale-boosting activities while gathering employee feedback., • Be part of the organization of Loftsite + support the team offsites., • Onboarding & New Hire Experience → Manage swag / welcome kits and first-day logistics so new hires feel expected and supported., • Providing office tours → Introduce new hires to key areas and explain office policies, local “how we work here” orientation and explanation of Loft culture, • Helping with first-week logistics → Ensure new hires know where to check in, meet their team, Buddies and understand office culture during their 90 day actions plan., • Travels and Loft Loft Management -, • Assist in coordinating employee travel and logistics between offices and for remote work, • Booking reservations of our apartments → Manage reservations for Loft stays, ensuring the schedule is up-to-date to avoid overlapping bookings, • Housekeeping coordination. Schedule cleaning services between guest stays, ensuring a clean and welcoming space., • Managing inventory of amenities. Keep track of provided amenities (e.g., toiletries, linens, coffee, snacks) and restock as needed., • Facilities & Vendors Management (Office + Loft Loft) -, • Coordinating office maintenance, repairs, and cleaning services → Working with property managers, repair technicians, and cleaning services to ensure the office remains in top condition., • Managing relationships with vendors → Negotiating contracts and ensuring timely payments. Handling service complaints and resolving vendor-related issues., • Budget/Finance: Maintaining records of office-related spending Identifying cost-saving opportunities without sacrificing quality., • Documentation & Communication -, • Documenting policies and procedures in Confluence → Maintain an update Confluence pages with office policies, workplace guidelines, and key resources for employees., • Support lightweight internal comms as needed (e.g., posting monthly birthdays, monthly anniversaries, uploading All Hands slides and sharing a short recap, leading monthly Standup Coffee).Must Haves:, • 3+ years experience in office management, workplace experience, facilities coordination, or operations in a fast-paced environment., • Event planning experience and a hospitality mindset., • Strong vendor management skills (quality control, escalation, contract basics)., • Reliable, proactive, and calm under pressure, • Ability to lift/carry office supplies and handle light physical tasks as neededNice to Haves:, • Experience supporting hybrid workplaces and building “office playbooks”., • Familiarity with ticketing/task tools, Slack workflows etc., • Prior experience managing corporate housing or short-stay apartments., • Comfortable owning budgets, invoices, and operational tracking.Some of Our Awesome Benefits:, • 100% company-paid medical, dental, and vision insurance option for employees and dependents, • Flexible Time Off policy for vacation and sick, • 401(k) plan and equity options, • Daily catered lunches and snacks, • International exposure to our team in France, • Fully paid parental leave; 14 weeks for birthing parents and 10 weeks for non-birthing parents, • Carrot Fertility provides comprehensive, inclusive fertility healthcare and family-forming benefits with financial support, • Off-sites and many social events and celebrations