AP & AR Supervisor
hace 9 días
Allen
Job DescriptionDescription: Company Introduction At MonkeySports, we are passionate about sports and understand the importance of helping athletes of all skill levels excel in their game. Whether you’re a hockey player, lacrosse enthusiast, baseball fanatic or an all-around sports lover, MonkeySports sets out to inspire and empower athletes through access to high-quality sports equipment, expert knowledge, and exceptional experiences. If you’re driven, team-focused, and passionate about sports, we invite you to apply to be a part of the MonkeySports Team. Discover a fulfilling career where your love of sports and expertise can make an impact. Job Summary The Accounts Payable & Receivable Supervisor is responsible for overseeing the daily execution of Accounts Payable operations and providing limited oversight of Accounts Receivable activities. This role ensures accurate, timely, and compliant processing of vendor invoices, payments, and customer billings while maintaining strong internal controls. The Supervisor leads AP staff, supports accounting close activities, administers training and corrective actions, and partners cross-functionally to resolve discrepancies. Accounts Receivable responsibilities are limited in scope and focused on accuracy, monitoring, and coordination rather than credit strategy or collections leadership. Requirements: Essential Job Functions Accounts Payable Operations • Oversee daily AP activities including invoice intake, coding, approvals, and payment processing, • Ensure invoices are properly authorized, accurately coded, and supported by appropriate documentation, • Monitor payment cycles to ensure vendors are paid timely and in accordance with company policies, • Review and approve AP batches, vendor reconciliations, and supporting schedules, • Oversee basic AR activities including invoice generation, posting, and payment application, as applicable, • Monitor AR aging reports and identify overdue balances requiring follow-up, • Coordinate with Sales, Customer Service, and Accounting leadership to resolve billing discrepancies, • Ensure customer payments are accurately recorded and properly applied, • Support month-end close by ensuring AR balances, deposits, and reconciliations are complete and accurate, • Escalate collection concerns, credit risks, or unusual AR activity to Accounting leadership Internal Controls, Compliance & Close Support • Enforce internal controls, segregation of duties, and documentation standards across AP and AR processes, • Support month-end and year-end close activities including accruals, cutoffs, and reconciliations, • Partner with Accounting leadership to resolve discrepancies impacting financial reporting, • Support internal and external audits by preparing schedules and documentation, • Coordinate with the Tax Accountant to ensure proper use tax accruals and compliance Team Leadership, Training & Performance Management • Provide direct supervision and leadership to Accounts Payable staff, • Establish clear expectations for accuracy, timeliness, and professionalism, • Is in charge of hiring, onboarding, and training of AP and accounting support staff, • Conduct performance reviews and provide ongoing coaching and feedback, • Administer corrective actions and performance improvement plans in partnership with Accounting leadership and HR, • Ensure cross-training and coverage for critical AP and limited AR functions Process Improvement & Cross-Functional Support • Identify opportunities to improve AP and AR workflows, efficiency, and accuracy, • Maintain and update procedures and documentation for payables and receivables processes, • Partner with Purchasing, Operations, Warehouse, Retail, and Finance teams to resolve invoice, billing, and payment issues, • Support system enhancements, automation initiatives, and special projects as assigned Additional Responsibilities and Requirements • Maintain strict confidentiality and exercise sound judgment when handling sensitive vendor, customer, and financial information, • Support extended work hours during close cycles, audits, or peak processing periods as needed, • Perform other duties as assigned consistent with the scope of the role, • Ensure compliance with federal and state wage and hour laws applicable to non-exempt staff, • Coordinate with HR and Payroll regarding timekeeping, overtime approvals, and scheduling concerns, • Support corrective action related to attendance, timekeeping accuracy, or overtime misuse when necessary Qualifications, Education, and Experience • Associate’s or bachelor’s degree in Accounting, Finance, or related field preferred, • 4–7 years of accounts payable experience; supervisory or lead experience required, • Working knowledge of basic accounts receivable processes, • Strong understanding of internal controls and segregation of duties, • Experience in retail, e-commerce, or multi-entity environments preferred, • Proficiency in Excel and ERP/accounting systems required, • Strong leadership, organizational, and communication skills Cognitive and Physical Demands • High attention to detail and ability to manage multiple priorities and deadlines, • Ability to analyze discrepancies and resolve issues efficiently, • Prolonged periods of computer use and document review, • Minimal physical demands Working Conditions • On-site position based at the MonkeySports Corporate Office Medical Dental Vision Paid Time Off Holiday Pay 401k with Employer Match HSA with Employer Contributions Employer Sponsored Employee Basic Life Coverage Life, Accident, Disability, FSA, Critical Illness, Identity Theft Coverage, Pet Insurance Employee discounts Other We are an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran, or other protected status. Employees new to MonkeySports typically come in at the start of the pay range. MonkeySports focuses on providing a simple and transparent pay structure which is based on a variety of factors, including but not limited to location, experience and job-related skills. All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test and background screening. The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload.
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