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Office Manager / Bookkeeping Assistant Location: Queens, NY Type: Full-Time (Onsite) Overview A confidential, long-standing small business is seeking a highly organized and hands-on Office Manager / Bookkeeping Assistant to support daily administrative operations and core financial workflows. This is a fast-paced, small office environment where the ideal candidate is adaptable, detail-oriented, and comfortable handling a wide range of responsibilities. The role combines office management, administrative coordination, and foundational bookkeeping support. The position requires someone who can operate independently, manage shifting priorities, and support both leadership and day-to-day operational needs. Key Responsibilities Office Management • Oversee daily office operations and ensure smooth workflow, • Handle general administrative coordination and internal communications, • Manage scheduling, filing systems, and office organization, • Maintain office supplies and support vendor coordination as needed Bookkeeping & Financial Support • Process accounts payable (AP) and accounts receivable (AR), • Perform basic bank and account reconciliations, • Assist with invoice tracking and expense documentation, • Support data entry in accounting or ERP systems, • Assist with month-end administrative financial tasks Administrative & Executive Support • Provide direct support to leadership as needed, • Assist with Excel reporting and document preparation, • Manage calendars, scheduling, and follow-ups, • Support general operational and administrative tasks Qualifications • 2+ years of experience in office management, bookkeeping, or administrative support, • Basic understanding of AP/AR and general accounting processes, • Strong proficiency in Microsoft Excel and standard office tools, • Highly organized with strong attention to detail, • Ability to manage multiple responsibilities in a small business environment, • Comfortable working independently in a hands-on role Preferred Traits • Experience in a logistics, operations, or service-based environment is a plus (not required), • Strong communication and problem-solving skills, • Reliable, proactive, and adaptable to changing priorities, • Comfortable wearing multiple hats in a lean office structure

Position Title: Administrative Assistant – Real Estate Status: Temp to Perm Location: New York City, New York, Zip 10003 – On-site Hours: 25-30 hr work week, Mon – Fri, Flexible on ½ days or full days. 3:00pm - 6:30pm is critical to coordinate with showings and agents. Pay: $30/hr Job Summary We are looking for a part-time Administrative Assistant to join our real estate investment group. The team invests in unique real estate deals and simultaneously manages residential, rental, and commercial assets in NYC and the surrounding areas. With the help of the Administrative Assistant, the team will continue to grow its operations and solidify daily administrative support to ensure clients and business partners receive an outstanding customer experience. The ideal candidate will have a background in Real Estate; however, this is not required. The best fit for this position is someone who loves paperwork, creating and implementing systems/procedures, and organizing and prioritizing. Essential functions • Schedule meetings and appointments., • Provide administrative support to executives., • Create, manage, and execute the necessary documents for sellers/buyers & landlords/tenants, including exclusive agreements, disclosure forms, required application documents, etc., • Review and organize rental applications., • Schedule and manage all photography, videography, and other marketing tools., • Collect all property information/documentation from the property manager., • Create timelines and follow up with individuals as needed to ensure all deadlines are met., • Help to write rental descriptions., • Help to list new availabilities on our Real Estate platforms., • Organize Database/CRM., • This person should LOVE checklists, to-do lists, and paperwork., • Assist Property Managers and office staff with various administrative and property management tasks., • Assist tenants and vendors by managing queries and requests professionally., • Assist with preparing correspondence for resident/commercial tenants., • Prepare communications such as office memos, emails, invoices, reports, and other correspondence., • Create and maintain highly organized filing systems, both electronic and physical., • Handle day-to-day administrative tasks with diligence and accuracy., • Copy, file, and scan as needed., • Answer phones professionally and greet visitors., • Ad hoc job responsibilities related to administrative support for the manager., • Respond to email requests for apartment showings, schedule appointments with potential tenants, and provide access to interested candidates for apartment viewings. Required Qualifications • Strong written and verbal communication skills., • Exceptional organizational abilities., • Bookkeeping skills., • Meticulous attention to detail., • Calm under pressure - Must be able to deal with strong personalities., • Learning-based., • Service-based attitude., • Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)., • Excellent computer and internet skills., • Must be hard-working, detail-oriented, and a team player., • Outstanding communication and customer service skills, both verbal and written., • Possess strong organizational, analytical, and problem-solving skills., • Close attention to detail and accuracy in documentation and reporting., • Friendly, personable, and able to think on their feet., • Responsible, well-spoken, trustworthy., • Highly organized, relaxed, and detail-oriented., • Ability to maintain composure within a fast-paced, ever-changing environment., • Proactive, flexible, calm, and confident., • Ability to work on multiple projects simultaneously., • Strong problem-solving skills., • Punctual, detail-oriented, efficient, and reliable., • Ability to work independently and as a team., • Polished, confident, and upbeat personality. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

Administrative Assistant / Bookkeeper Location: New York, NY (On-site) Schedule: Full-Time | 10:00 AM – 6:00 PM EST Industry: Personal Injury Law / Legal Services Core Objective Support multiple personal injury firms by managing a high volume of financial transactions, administrative workflows, and third-party communications. This role requires a blend of precise bookkeeping and proactive operational support. Key Responsibilities Financial Management: Handle daily bookkeeping, monthly bank/trust/credit card reconciliations, and year-end closing for multiple entities. Legal Accounting: Track case disbursements, settlement payoffs, and litigation expenses. Manage accounts payable/receivable for medical providers, experts, and funding companies. Tax & Compliance: Prepare and file quarterly/annual corporate tax returns, issue W-2s and 1099s, and coordinate with the CPA for audits and planning. Administrative Coordination: Liaise between attorneys, vendors, and medical offices. Manage internal payroll and expense reporting. Technical Filing: Navigate New York legal systems (NYSCEF, OCA) and legal CRMs (SmartAdvocate). Requirements Experience: 2–5 years in bookkeeping or legal administration (Personal Injury experience preferred). Knowledge: Strong grasp of trust account handling, reconciliations, and New York court filing workflows. Software: Proficiency in QuickBooks, Microsoft Office, and Google Workspace. Soft Skills: High attention to detail, ability to multitask in a fast-paced environment, and professional communication skills. Tools Used • QuickBooks, • Microsoft Teams & Google Workspace, • Case Management Software (e.g., SmartAdvocate) How to Apply Submit your resume to: talentacquisitionq26@gmail.com

Job Description Assistant Manager Location: NJ Department: Retail Reports To: Store Manager Company Overview Chestnut Group is a trusted convenience retail brand, preferred fuels marketer and exceptional place to work in the tri-state area. The privately held Company owns and operates gas stations and convenience stores under the Chestnut Market brand and is a preferred supplier for premium fuel flags including Shell, Exxon Mobil and British Petroleum among others. The company has a growing portfolio of wholesale customers and assets across the Northeast within its Chestnut Fuels business. Chestnut Group is focused on creating and delivering exceptional people-first convenience with care – every experience, every time. Come join our growing and passionate commercial team! Position Summary The Assistant Manager is responsible for supporting the Store Manager in the efficient and effective daily operations of the convenience store and fuel location. This role helps oversee store performance, team member support, customer service standards, and operational execution. The Retail Assistant Manager assists with scheduling, training, store operations, and financial controls while ensuring the store maintains high standards of cleanliness, merchandising, and customer satisfaction. When necessary, the Assistant Manager assumes the responsibilities of the Store Manager. Our Values • Safety – We protect the well‑being of our people, partners, and communities., • Quality – We deliver unmatched experiences and service., • Unity – We collaborate to achieve shared goals., • Integrity – We do the right thing, always., • Responsibility – We take ownership of our work and outcomes., • Respect – We treat everyone with dignity., • Empowerment – We give people the tools to succeed., • Love – We bring passion to everything we do. Our behaviors emphasize operating with excellence, creating welcoming environments, rewarding performance, communicating openly, staying accountable, and approaching challenges with a growth mindset. Key Responsibilities • Assist the Store Manager in the daily management and operations of the convenience store and fuel station, • Support and enforce store policies, procedures, and operational standards, • Assume Store Manager responsibilities when the manager is unavailable, • Assist with employee scheduling, training, and shift management, • Provide prompt, courteous customer service and professionally resolve customer concerns, • Assist with daily bookkeeping, cash handling, deposits, invoicing, and gas pricing surveys, • Support inventory control by ensuring merchandise is stocked, rotated, and maintained, • Help maintain a clean, organized, and visually appealing store and fuel station, • Monitor store performance by helping control expenses, maximize profitability, and minimize losses, • Assist with time and attendance tracking for payroll processing, • Communicate employee relations issues or operational concerns to store leadership, • Prepare operational or performance reports as requested by management, • Support store team members and maintain a positive, team-oriented environment, • Perform the essential duties and responsibilities of Retail Team Members when needed Required Qualifications • Previous experience in retail, convenience store, customer service, or shift leadership roles preferred, • Experience with cash handling, POS systems, and retail operations, • Strong leadership, communication, and organizational skills, • Ability to work in a fast-paced retail environment, • Strong problem-solving and customer service skills, • Ability to support and motivate team members Work Environment & Physical Requirements • In-person retail store environment, • Shifts may include early morning, evening, overnight, weekends, and holidays, • Ability to stand for up to 8 hours per shift, • Ability to lift 35–50 pounds, • Frequent lifting, carrying, pushing, pulling, bending, twisting, squatting, kneeling, and reaching, • Ability to perform the physical duties required of retail store team members Compensation & Benefits • Competitive pay based on experience, • Comprehensive health coverage (applies to Full-Time positions), • 401(k) with company match (must meet age qualifications), • Professional development and career growth opportunities

Job Description ABOUT US: Bell & Company, CPA’s, PC is a leading full service personal financial and business management firm that caters to high net worth individuals and high earners throughout the country. We manage an established client base in entertainment, the arts, and corporate America. JOB DESCRIPTION: We are looking for an Assistant Bookkeeper with strong bookkeeping experience. Qualified candidates must be detail-oriented, well organized, self-motivated, able to multi-task, and have strong verbal and written communication skills. This role touches many aspects of accounting: accounts receivable, accounts payable, cash management, monthly account reconciliation, payroll, and special projects as needed. Specific skill sets are detailed below. REQUIRED SKILLS/EXPERIENCE: • Minimum 2 years of bookkeeping experience and basic understanding of accounting principals, • Ability to prepare bank reconciliations, identify and resolve discrepancies, • Update and maintain cash balances, ensuring all supporting documentation is complete, • Prepare accounting reports such as monthly cash flows, • Organize, submit and follow up on medical reimbursements, • Ability to multi-task and work well under pressure while meeting deadlines, • Excellent judgment and ability to handle sensitive financial information with confidentiality COMPUTER SKILLS: • Knowledgeable with Microsoft Excel, Word, • Knowledge of Agilink not required, but a big plus EDUCATION: • High school (required) Job Type: Full-time Benefits: • 401(k) matching, • Health insurance, • Paid time off Experience: • Bookkeeping: 2 years (Required) Work Location: In person Company DescriptionBell & Company, CPA’s, PC is a leading full service personal financial and business management firm that caters to high net worth individuals and high earners throughout the country. We manage an established client base in entertainment, the arts, and corporate America.Bell & Company, CPA’s, PC is a leading full service personal financial and business management firm that caters to high net worth individuals and high earners throughout the country. We manage an established client base in entertainment, the arts, and corporate America.

Reporting to the Assistant Building Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for The Times Square.Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing correspondence, maintaining

Ideal candidates have bookkeeping experience and proficiency in Microsoft Office.

What You’ll Be Responsible For Executive Operations & Time Management Manage and optimize complex executive calendars across time zones Anticipate conflicts and proactively resolve scheduling issues Protect executive focus by enforcing priorities and boundaries Executive Communication Manage

WKTV-2 'Back 2 Work' Job Opportunities - November 17, 2025.Monday November 17, 2025 Job Title: Office Assistant City: Durhamville, NY Part time for a bookkeeping and tax service.Duties: Welcoming clients in person and over the phone.Helping with scheduling and keeping the calendar up to date.Answeri

Job Description The Grant Analyst is responsible for preparing and managing budgets for assigned programs, maintaining accurate fiscal records, and ensuring timely financial reporting. This role requires excellent organizational skills, attention to detail, and the ability to communicate clearly with various stakeholders. The ideal candidate is a reliable multi-tasker committed to meeting deadlines and supporting the financial integrity of grant-funded programs. Responsibilities • Manage budgets for assigned programs, including initial preparation, modifications, and data entry in accounting software, • Produce and submit financial reports to funding sources, • Perform monthly vouchering of expense reports and process program invoices, • Review and approve spending requests from Program Directors, • Prepare journal entries for monthly reporting and biweekly payroll distribution, • Allocate expenses and manage methodology for expense distribution to programs, • Record NYS unemployment and fringe benefits expenses for assigned programs, • Approve payroll changes and reconcile them with program budgets, • Conduct bank statement and petty cash reconciliations, • Prepare documentation and support for audits and year-end closeouts, • Digitize documents and maintain financial databases, • Monitor and maintain budget variance reports, • Assist fiscal staff and perform additional financial tasks as requested by CFO and Assistant Controller Required Qualifications • Bachelor’s degree in accounting or related field, • Minimum 6 years of relevant experience, • Strong knowledge of accounting principles and practices, • Ability to follow oral and written instructions with attention to detail, • Proficient in Excel Preferred Qualifications • Experience with not-for-profit bookkeeping/fund accounting, • Familiarity with FundEz software

Job DescriptionAssistant Property Manager ESRA Management LLC • Harlem, NYC • Full-Time $70,000 – $85,000 per year • Health Insurance • Paid Time Off About ESRA Management LLC ESRA Management LLC is a full-service real estate management company founded in 1925 — and we are still here, still growing, and still committed to the communities we serve. Rooted in Harlem and Northern Manhattan, we manage a portfolio of cooperatives, condominiums, and multifamily residential buildings across three boroughs of New York City. We are continuously growing our business year after year and are preparing for more growth. The Role The Assistant Property Manager (APM) works directly under the Property Manager and is a core member of the building operations team. This is a hands-on role that touches every part of day-to-day property management — from resident relations and vendor coordination to compliance, collections, and administrative oversight. The right candidate does not wait to be told what to do. They see what needs to happen, communicate proactively, and take pride in keeping operations running without gaps. If you are organized, people-oriented, and driven by solving problems rather than avoiding them, this role is for you. What You’ll Do Resident Relations & Communication • Serve as a primary point of contact for resident inquiries, concerns, and complaints — responding with professionalism and urgency, • Communicate proactively with tenants on building updates, maintenance schedules, and policy matters, • Address and escalate issues appropriately, ensuring no concern falls through the cracks Operations & Maintenance Coordination • Coordinate with vendors, contractors, and building staff to facilitate repairs, maintenance, landscaping, and building services, • Inspect property conditions regularly and flag issues before they escalate, • Track open work orders and ensure timely completion and follow-up Administrative & Financial • Collect monthly rent and fees; maintain accurate records of payments and rental activity, • Manage resident files, lease renewals, property registrations, and compliance documentation, • Support budgeting, accounts payable tracking, and financial reporting under PM direction, • Assist with advertising, unit showings, and applicant coordination Compliance & Reporting • Maintain awareness of local housing regulations, anti-discrimination laws, and agency requirements (HPD, DOB, DHCR), • Report all material issues, violations, or concerns to the Property Manager promptly and completely, • Support the Property Manager in preparing owner/board communications and reports What We’re Looking For Skills & Attributes • Strong communicator — written, verbal, and across platforms (email, text, property management software), • Highly organized with sharp attention to detail and the ability to manage competing priorities, • Customer-service mindset — you genuinely care about the experience of the people you serve, • Problem-solver by instinct: you diagnose issues and move toward solutions, not away from them, • Conflict resolution skills — calm, professional, and effective under pressure, • Understanding of NYC housing and anti-discrimination laws, • Bilingual English/Spanish a strong plus Education & Experience • High school diploma or equivalent required; bachelor’s degree in business, real estate, or related field preferred, • Prior experience in property management, residential real estate, or a customer-facing administrative role, • Proficiency in Microsoft Office and property management software (required), • Basic bookkeeping skills, • Computer proficiency and comfort navigating productivity software (Google Workspace, Microsoft 365, or equivalent) Why Join ESRA • A company with 100 years of institutional history and a growth trajectory that is creating real opportunity, • Work that connects to community — our portfolio sits at the heart of Harlem and Upper Manhattan, • Direct mentorship from an experienced Property Manager, • A team culture built on communication, accountability, and getting things done, • Competitive compensation with health insurance and paid time off To Apply Submit your resume and a brief note on why this role fits where you are in your career. We review every application and will reach out to candidates whose background aligns with what we’re building. ESRA Management LLC • 740 St. Nicholas Avenue, Harlem, NY

Job Description Position: Accounting Associate Location: Midtown Manhattan (34th & 7th) We are a fast-paced CPA firm seeking a highly capable Accounting Assistant to work directly with leadership and support all areas of the business. This is not a narrow role — this is a hands-on position for someone who wants exposure to real accounting, tax, and operations. You will be involved in everything from bookkeeping and tax support to client coordination and internal operations. The right person is detail-oriented, reliable, and ready to take ownership. Responsibilities: Assist with bookkeeping in QuickBooks Online (data entry, categorization, reconciliations) Support tax preparation (organizing workpapers, gathering documents, basic input) Handle accounts receivable/payable tracking and follow-ups Assist with monthly close and financial reporting Communicate with clients to request documents and resolve open items Maintain organized digital files and workflows across engagements Support internal operations, admin tasks, and special projects as needed Work directly with the CPA/owner on day-to-day execution Requirements: 1–4 years of accounting or bookkeeping experience Strong QuickBooks Online experience (non-negotiable) Basic understanding of financial statements and accounting flow Highly organized and detail-oriented Strong communication skills (written and verbal) Ability to manage multiple tasks and move quickly without losing accuracy Comfortable working in a fast-paced, high-responsibility environment Nice to Have: Exposure to tax prep (individual or business) Experience in a CPA firm or multi-client environment Compensation: Based on experience: $60,000 – $90,000 Bonus and growth tied to performance Why This Role: Direct access to leadership and real decision-making Exposure to a wide range of clients and industries Fast growth path into senior accountant / manager roles Please note this role is intended for candidates based in the U.S., as we prioritize in-person collaboration along with security, quality, and trust in handling client information; we are not seeking back-office or outsourced support of any kind, so there is no need to inquire. Additionally, we are not working with recruiters for this role.

Job DescriptionBenefits: • Bonus based on performance, • Health insurance, • Paid time off, • 401(k) matching Assistant Property Manager ESRA Management LLC Harlem, NYC Full-Time $70,000 $85,000 per year Health Insurance Paid Time Off About ESRA Management LLC ESRA Management LLC is a full-service real estate management company founded in 1925 and we are still here, still growing, and still committed to the communities we serve. Rooted in Harlem and Northern Manhattan, we manage a portfolio of cooperatives, condominiums, and multifamily residential buildings across three boroughs of New York City. We are continuously growing our business year after year and are preparing for more growth. The Role The Assistant Property Manager (APM) works directly under the Property Manager and is a core member of the building operations team. This is a hands-on role that touches every part of day-to-day property management from resident relations and vendor coordination to compliance, collections, and administrative oversight. The right candidate does not wait to be told what to do. They see what needs to happen, communicate proactively, and take pride in keeping operations running without gaps. If you are organized, people-oriented, and driven by solving problems rather than avoiding them, this role is for you. What Youll Do Resident Relations & Communication Serve as a primary point of contact for resident inquiries, concerns, and complaints responding with professionalism and urgency Communicate proactively with tenants on building updates, maintenance schedules, and policy matters Address and escalate issues appropriately, ensuring no concern falls through the cracks Operations & Maintenance Coordination Coordinate with vendors, contractors, and building staff to facilitate repairs, maintenance, landscaping, and building services Inspect property conditions regularly and flag issues before they escalate Track open work orders and ensure timely completion and follow-up Administrative & Financial Collect monthly rent and fees; maintain accurate records of payments and rental activity Manage resident files, lease renewals, property registrations, and compliance documentation Support budgeting, accounts payable tracking, and financial reporting under PM direction Assist with advertising, unit showings, and applicant coordination Compliance & Reporting Maintain awareness of local housing regulations, anti-discrimination laws, and agency requirements (HPD, DOB, DHCR) Report all material issues, violations, or concerns to the Property Manager promptly and completely Support the Property Manager in preparing owner/board communications and reports What Were Looking For Skills & Attributes Strong communicator written, verbal, and across platforms (email, text, property management software) Highly organized with sharp attention to detail and the ability to manage competing priorities Customer-service mindset you genuinely care about the experience of the people you serve Problem-solver by instinct: you diagnose issues and move toward solutions, not away from them Conflict resolution skills calm, professional, and effective under pressure Understanding of NYC housing and anti-discrimination laws Bilingual English/Spanish a strong plus Education & Experience High school diploma or equivalent required; bachelors degree in business, real estate, or related field preferred Prior experience in property management, residential real estate, or a customer-facing administrative role Proficiency in Microsoft Office and property management software (required) Basic bookkeeping skills Computer proficiency and comfort navigating productivity software (Google Workspace, Microsoft 365, or equivalent) Why Join ESRA A company with 100 years of institutional history and a growth trajectory that is creating real opportunity Work that connects to community our portfolio sits at the heart of Harlem and Upper Manhattan Direct mentorship from an experienced Property Manager A team culture built on communication, accountability, and getting things done Competitive compensation with health insurance and paid time off To Apply Submit your resume and a brief note on why this role fits where you are in your career. We review every application and will reach out to candidates whose background aligns with what were building. ESRA Management LLC 740 St. Nicholas Avenue, Harlem, NY

Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Health insurance, • Paid time off Assistant Property Manager HDFC Cooperative Specialist ESRA Management LLC Harlem, NYC Full-Time $70,000 $85,000 per year Health Insurance Paid Time Off About ESRA Management LLC ESRA Management LLC is a full-service real estate management company founded in 1925 and we are still here, still growing, and still committed to the communities we serve. Rooted in Harlem and Northern Manhattan, we manage a portfolio of cooperatives, condominiums, and multifamily residential buildings across three boroughs of New York City. HDFC cooperatives are a cornerstone of our portfolio and a defining part of our identity in Harlem. We manage a significant concentration of HDFC buildings in Upper Manhattan, and we take that responsibility seriously these are homes for income-limited families and a critical piece of the affordable housing fabric of our neighborhoods. We are continuously growing our business year over year and are preparing for more growth. The Role This is a specialized Assistant Property Manager (APM) role focused on HDFC cooperative buildings. You will work directly under the Property Manager and serve as the operational backbone for a portfolio of HDFC properties managing the day-to-day demands of buildings that carry unique regulatory, financial, and community obligations. HDFC buildings operate under specific HPD guidelines, income restrictions, and shareholder structures that distinguish them from standard co-ops. This role requires someone who either understands that landscape already, or is motivated to learn it thoroughly and quickly. Above all, it requires someone who communicates proactively, solves problems rather than escalates them, and genuinely cares about the residents they serve. What Youll Do HDFC Compliance & Regulatory Oversight Monitor compliance with HPD income restrictions, resale requirements, and HDFC cooperative rules and regulations Track and support the processing of shareholder transfers, subletting requests, and flip tax calculations in accordance with each buildings proprietary lease and house rules Assist in managing HPD reporting obligations, annual filings, and any agency correspondence specific to HDFC status Stay current on changes to HDFC regulations and communicate relevant updates to the Property Manager and affected buildings Shareholder & Resident Relations Serve as a primary point of contact for HDFC shareholders and residents responding to inquiries with professionalism, clarity, and urgency Communicate proactively on building updates, maintenance schedules, policy matters, and compliance requirements Support board communications and assist in preparing meeting materials and monthly management reports Address complaints and disputes with an understanding of the cooperative structure and the sensitivities of income-restricted housing Operations & Maintenance Coordination Coordinate with vendors, contractors, and building staff to facilitate repairs, maintenance, and building services across the HDFC portfolio Inspect property conditions regularly and flag issues before they escalate Track open work orders and ensure timely completion and follow-up Support capital improvement planning within the constraints of HDFC budget structures Administrative & Financial Collect monthly maintenance fees; maintain accurate records of payments and shareholder activity Manage shareholder files, proprietary lease documentation, and compliance records Support budgeting, accounts payable tracking, and financial reporting under PM direction Assist with unit listing coordination and income-qualified applicant processing What Were Looking For Skills & Attributes Strong communicator written, verbal, and across platforms (email, text, property management software) Highly organized with sharp attention to detail and the ability to manage competing priorities Customer-service mindset you genuinely care about the experience of the people you serve, including income-limited residents navigating cooperative living Problem-solver by instinct: you diagnose issues and move toward solutions, not away from them Conflict resolution skills calm, professional, and effective under pressure Solid understanding of NYC housing and anti-discrimination laws; knowledge of HDFC- specific regulations a strong plus Computer proficiency and comfort navigating productivity software (Google Workspace, Microsoft 365, or equivalent) Bilingual English/Spanish a strong plus Education & Experience High school diploma or equivalent required; bachelors degree in business, real estate, or related field preferred Prior experience in property management, residential real estate, or a customer-facing administrative role Experience with HDFC cooperatives preferred; candidates with strong co-op or NYC affordable housing experience will be considered Proficiency in Microsoft Office and property management software (required) Basic bookkeeping skills Why Join ESRA A company with deep roots in Harlem founded in 1925 and still building on that legacy Work that is directly connected to community: HDFC management is mission-driven work, and we treat it that way Direct mentorship from an experienced Property Manager with hands-on HDFC portfolio knowledge A team culture built on communication, accountability, and getting things done Competitive compensation with health insurance and paid time off To Apply Submit your resume and a brief note on your experience with cooperative or affordable housing management. We review every application and will reach out to candidates whose background aligns with what were building. ESRA Management LLC 740 St. Nicholas Avenue, Harlem, NY

Job DescriptionBenefits: • Individual Coverage Health Reimbursement Arrangement (ICHRA), • Bonus based on performance, • Company parties, • Paid time off Overview We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional administrative support. This role is essential in ensuring the smooth operation of our office, facilitating communication, and managing various administrative tasks. Executive Support • Manage the CEOs calendar, schedule meetings, and coordinate appointments., • Prepare agendas, take minutes, and follow up on action items for internal and external meetings., • Organize domestic and international travel arrangements, including flights, accommodations, and itineraries.Communication Management, • Draft, review, and manage high-level correspondence, emails, memos, and reports., • Act as a liaison between the CEO and internal/external stakeholders., • Screen and prioritize incoming communications and inquiries.Confidentiality and Discretion, • Handle sensitive information with a high degree of integrity and confidentiality., • Maintain strict discretion in all matters related to executive leadership and corporate affairs.Light Bookkeeping & Financial Administration, • Write checks and process payments to vendors and service providers, • Assist with tracking expenses and maintaining financial records, • Help reconcile basic accounts and organize receipts and invoices, • Maintain accurate records of transactions and payment schedules, • Coordinate with external accountants or finance staff when necessary, • This role does not require full accounting responsibilities but familiarity with basic bookkeeping processes is preferred.Administrative Coordination, • Maintain and organize important company documents, files, and records., • Assist in the preparation and coordination of board meetings, reports, and presentations., • Manage expense reports, invoices, and other financial documentation for the CEO., • Manage office supplies, equipment, and vendor coordination, • Assist with document preparation, data entry, and internal record keeping, • Help maintain organized workflows across departments, • Coordinate with other departments for projects, follow-ups, and execution of executive decisions., • Assist in administrative work such us answering calls, doors and such.Qualifications, • Proven organizational skills with the ability to manage multiple tasks simultaneously., • Strong phone etiquette and interpersonal skills to communicate effectively with clients and colleagues., • Experience in office management practices is preferred., • Familiarity with DocuSign or similar electronic signature platforms is a plus., • Ability to plan events efficiently while managing budgets and timelines., • Proficient in proofreading to ensure high-quality documentation., • Previous experience in customer service roles is advantageous., • Demonstrated capability in providing executive administrative support in a fast-paced environment., • Strong computer literacy, including proficiency in Microsoft Office Suite or equivalent software., • Proven experience as an Executive Secretary, Executive Assistant, or similar role in the jewelry industry., • In-depth knowledge of gemstones, diamonds, and fine and fashion jewelry., • Proficiency in Outlook Calendar for effective scheduling and calendar management., • Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint)., • Excellent organizational skills with a keen attention to detail., • Ability to type efficiently while maintaining accuracy in documentation., • Strong clerical skills with experience in managing files and records systematically., • Proven ability to handle confidential information with discretion., • Effective communication skills both written and verbal to interact professionally with staff at all levels., • High level of professionalism.

Job Description Role Summary Our client, a company operating within the wholesale apparel industry, is seeking a Bookkeeper / Assistant Controller to support day-to-day accounting operations and financial reporting. This role is well suited for a hands-on accounting professional with experience supporting wholesale businesses that sell through large retail partners and manage international trade–related transactions. Key Responsibilities Perform day-to-day accounting activities and support the finance team with ongoing financial operations Manage bank reconciliations and general ledger account reconciliations Oversee Accounts Payable, including reviewing, analyzing, and approving vendor invoices for payment Generate checks and initiate wire payments Manage Accounts Receivable activities, including submitting customer orders for approval and performing monthly reconciliations Process credit card payments and maintain accurate AR records Issue and manage letters of credit Calculate, process, and pay sales commissions Calculate, record, and pay customs duties and related charges Assist with financial reporting and ad hoc accounting projects as needed Required Qualifications 3+ years of hands-on accounting or bookkeeping experience Prior experience in a wholesale business selling products through large retail customers Experience issuing letters of credit and handling duty payments Familiarity with sales commission calculations and payments Proficiency with Sage 100 accounting software Strong attention to detail and ability to manage multiple accounting tasks Solid organizational and communication skills Preferred Qualifications Experience in the wholesale apparel industry Exposure to import/export or international trade accounting processes

Job DescriptionThis role is located in New York City and will require a hybrid work schedule of at least 2 days in office per week. About the Bank Sumitomo Mitsui Trust Bank, Limited was established through the merger of The Sumitomo Trust and Banking Co., Ltd with Chuo Mitsui Trust and Banking, Ltd. on April 1, 2012. We are one of the largest asset managers in Asia and number one among Japanese financial institutions by AUM, with approximately $850 Billion USD in AUM. The Bank provides an assortment of financial solutions and manages a broad spectrum of financial products across its global branches. This Role is for Assistant Vice President level candidates Your Department Overview: The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Markets Unit (“GMU”), Americas Division” which performs business functions. Acting as back office to the Branch’s Global Banking Unit, Loan Operations Department (“LOP”) is responsible for performing operational and administrative duties for booking and maintaining a wide range of credit-based products upon closing and throughout the life of transactions. The Department also provides certain check and balance points. Your Position Overview: Fully knowledgeable on the day-to-day activities, resolves complex issues where expertise is required to interpret policies, guidelines, and practice. May be considered a subject matter expert for one or more functions or processes. Focus on operational execution and occasional broader planning within areas of expertise. May have direct report subordinate staff. Your Duties and Responsibilities: • Assists with coordinating and approving the daily activities in Loan Operations Department. Helps monitor and anticipate the work volume, set priorities and distribute work among subordinates. Ensure that all work is processed and documented in compliance with the binding agreement(s) and Branch’s policies and procedures, • Ensures data integrity of all systems and files in support of the operations conducted and that appropriate audit trail is established., • Trains the subordinates and assess their work for accuracy and timeliness and makes recommendations to Department Manager on staffing-related issues., • Helps coordinate workflow and information flow between Loan Operations and other departments in the Bank., • Identifies and reports operational irregularities to Department Manager without delay and takes initiative in resolving exceptions., • Assists Department Manager of Loan Operations with establishing and implementing new workflow and/or procedures to improve Department’s performance., • Assists Department Manager and Assistant Manager of Loan Operations in updating various manuals in the Department., • Assists Department Manager and Assistant Manager in reviewing non-exempt staff's job performance., • Participates in the Loan IQ Project implementation. Also assist in revisiting processes and workflows, creating and testing scenarios, providing training, updating manuals, etc., • Performs other duties and responsibilities as assigned by management. Knowledge, Skills, and Abilities: • Bachelor's degree or equivalent in business, economics, accounting or its equivalent with 5+ years of related experience., • 5+ years of experience in loan operations in a bank. Bilateral / syndicated / agency loans experience is required., • 5+ years of experience using Loan IQ (version 6 or later), or experience with a Loan IQ implementation workgroup or implementation plan is required., • 3+ years of supervisory experience., • Solid knowledge of accounting theory/bookkeeping and credit instruments., • Good mathematical aptitude., • Proficient in Microsoft Outlook Email and Calendar, Word, Excel, Access, Teams, and SharePoint, • Good oral and written communication skills., • Good organizational skills., • Good time management, including punctuality and attendance., • Ability to multitask. Flexibility and teamwork., • Can read through and interpret credit agreements. Why you should join SuMi Trust: SuMi Trust embraces flexible ways of working when the business and role permits. We provide employees with a hybrid working model, allowing for in-office work and work from home. Our diverse and inclusive environment along with our global presence enables us to collaborate and communicate to meet our business needs. We believe that efficient teams need truth, loyalty, and a strong sense of purpose to balance risk and their targets. We make sustainable business decisions to improve our society and the world. We believe that each person brings a unique value that drives the business though their creativity and passion. • The Employee Benefits package includes: Paid Time Off, medical, HSA, vision, dental, FSA, 401(k), profit sharing, legal plan, cancer indemnity plan, disability insurance, life insurance, employee assistance program, commuter benefits, business travel accident, paid volunteer day, paid memberships, paid seminars, and tuition assistance., • We offer many socialization opportunities for wellness, financial wellbeing, runs/walks, team building, happy hours, and activities to support the Sustainable Developmental Goals., • Check out our LinkedIn for our employee experience: https://www.linkedin.com/company/smtbny We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SuMi Trust provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know when the Human Resources staff reaches out to you for an interview. The anticipated salary range for this role is listed above. The specific salary offered to an employment applicant is based on the individual’s qualifications, experiences, the job responsibilities, an analysis of the current compensation paid for similar roles in the local geographic area, and key distinctions of the job as compared to current jobs in the Branch. The role may also be eligible for an annual discretionary bonus.

Job Description Overview Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation. Who We Are: GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes. Why Work for GEO: • We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things., • Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful. Responsibilities Summary This position performs standard and routine accounting, human resources, payroll, inventory control and general office activities for a facility. Assignments generally involve work of a confidential nature and require a general knowledge of the practices and procedures of the function. Primary Duties and Responsibilities • Processes all business office responsibilities including accounts receivable, accounts payable, payroll, inventory control and general office management., • Serves as accounting clerk handling daily accounting and month-end closing activities., • Assists with preparing and tracking monthly and annual budgets and forecasts., • Maintains payment card (P-Card) system transactions., • Coordinates subsistence and resident savings and banking accounting including calculations of funds that are due collection of funds, data entry, bank deposits, fund disbursement, account maintenance, and account reconciliation., • Assists in the hiring process by placing newspaper ads, posting openings with Department of Labor (DOL) and other local workforce agencies. Ensures completeness of applications and schedules interviews as needed. Conducts reference and background checks as required by contracts after a job offer is made., • Processes all personnel paperwork and issues new employee identification cards. Provides orientation for new employees pertaining to benefits and personnel issues so employees are well informed of company policies, procedures and benefits., • Edits for discrepancies and prepares punch detail report for final processing of payroll to meet bi-weekly payroll deadline and ensure employees are paid accurately., • Maintains facility personnel files for all current employees. Files on a daily basis. Assists all staff and supervisors in understanding policies and procedures describes in the Company’s Employee Handbook., • Maintains a staffing roster to ensure accurate employee count and track employee vacancies., • Has a working knowledge of the Personnel Policy and Operations Manual so that correct records are maintained at the facility and submitted to the Corporate Office to comply with government requirements and provide documentation in the event of litigation., • Types and proofs correspondence and reports which may include formal and informal disciplinary action reports for both residents and employees or monthly and quarterly facility reports., • Receives, opens and dates stamp incoming mail. Distributes mail within one hour of receipt so that time-limited documents can be acted upon immediately., • Provides pick-up and delivery service for office supplies, if requested to ensure continuity of operations is maintained., • Assumes on-duty shift responsibilities including accountability for residents and security of facility in the absence of other security staff, if requested by Facility Director or Assistant Facility Director., • Maintains confidentiality obtained through job duties regarding residents, employees, vendors, outside agencies, etc., so that sensitive information is only given on a "need to know" basis., • Completes in-service training to meet the requirements for continued professional self-development. Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons., • May prepare correspondence and perform other clerical duties as assigned to insure the office runs smoothly., • Performs other duties as assigned. Qualifications Minimum Requirements • High school diploma or equivalent required. Associate’s degree or certification from a business school or college education preferred., • Three (3) years of general office, bookkeeping or accounts payable experience., • Familiarization with general accounting principles, fiscal budget control procedures and computerized accounting., • Ability to handle a variety of simple tasks that are routine in nature, while keeping work flowing in an orderly manner., • Ability to express thoughts logically, in English, in both written and verbal form., • Ability to use computers and the typical software used by the facility. GEO Reentry Services LLC.

The primary focus of this role will be assisting with AP/AR and general bookkeeping tasks, as well as office administration support.The Administrative Assistant will also welcome customers and create a warm and hospitable environment in the reception area.Generating a high volume of client invoices.

A media company in New York is seeking an Administrative Assistant to assist with AP/AR and general bookkeeping tasks.This role involves generating client invoices, providing reception support, and ensuring a hospitable environment for clients.The ideal candidate will be a team player with strong or

Job Description We are a busy, boutique immigration law firm seeking a highly organized, detail-oriented Administrative Assistant to join our team. This is an excellent opportunity for someone who thrives in a fast-paced, client-focused environment and enjoys being part of a hardworking, friendly group in bright, sunny offices in Flatiron. To apply, send resume and cover letter to hr@theseltzerfirm.com. Only applications with resume and cover letter will be considered. Responsibilities: • Manage phones, emails, scheduling, and general office correspondence, • Assist attorneys with case preparation and document management, • Handle client intake and maintain case tracking systems, • Perform light bookkeeping, including invoicing, payments, and expense tracking, • Coordinate filing, scanning, and record organization, • Support special projects and administrative tasks as needed Qualifications: • Prior administrative or legal office experience preferred (immigration law experience a plus), • Excellent written and verbal communication skills, • Strong attention to detail and time management abilities, • Proficiency with Microsoft Office (Word, Excel, Outlook) and cloud-based tools, • Familiarity with QuickBooks or similar bookkeeping software is a plus We offer a collegial, mission-driven environment where your contributions make a real difference for our clients. Company DescriptionThe Seltzer Firm, PLLC combines high-quality legal services with personal attention and hands-on involvement. For more than 25 years, Suzanne B. Seltzer – the firm’s principal – focused her practice on Alien of Extraordinary Ability petitions (EB-1A), Outstanding Professor/Researcher petitions (EB-1B), National Interest Waiver petitions (EB-2), complex J-1 Waivers, O-1 petitions, Special Handling Labor Certifications, Regular Labor Certifications, and all ancillary and derivative petitions. Suzanne and her team are known for their exemplary level of service.The Seltzer Firm, PLLC combines high-quality legal services with personal attention and hands-on involvement. For more than 25 years, Suzanne B. Seltzer – the firm’s principal – focused her practice on Alien of Extraordinary Ability petitions (EB-1A), Outstanding Professor/Researcher petitions (EB-1B), National Interest Waiver petitions (EB-2), complex J-1 Waivers, O-1 petitions, Special Handling Labor Certifications, Regular Labor Certifications, and all ancillary and derivative petitions. Suzanne and her team are known for their exemplary level of service.

Job Description Job Summary We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment. Responsibilities • Assist with daily operations, ensuring tasks are completed efficiently and safely., • Maintain organized files and documentation related to project progress and materials., • Provide customer service support by addressing inquiries from clients and stakeholders with professionalism., • Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette., • Proofread project documents and reports for accuracy and clarity., • Collaborate with team members to ensure smooth communication and workflow., • Perform additional clerical tasks as needed to support project managers and site supervisors., • Familiarity with bookkeeping and basic accounting procedures. Qualifications • At least 5 yrs experience in construction administration and construction accounting, • Strong organizational skills with the ability to manage multiple tasks effectively., • Excellent customer service skills, with a focus on building positive relationships with clients and team members., • Proficiency in proofreading documents for grammar, punctuation, and formatting errors., • Ability to work well under pressure while maintaining attention to detail., • Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and Word. Experience in Adobe Acrobat and Quickbooks preferred. If you are looking for an opportunity to grow within the construction industry while contributing to meaningful projects, we encourage you to apply for the Construction Assistant position today! Job Type: Full-time Company DescriptionCommercial General ContractorCommercial General Contractor

Accounting/Bookkeeping And Administrative Assistant/h2pEmployee will be responsible for a variety of tasks that include compiling and reporting weekly sales, profit and loss, accounts receivables, and much more.Accounting/bookkeeping experience required.We are looking for someone that can multitask

Job Description I am seeking an Executive Assistant with a broad skill set and interest in learning business administration, to work alongside an Owner/Operator of multiple businesses in both the Manufacturing industry as well as Restaurant/Bar hospitality industry. The ideal candidate has experience in administering payroll (exp. with ADP Total Source is desired) alongside our PEO Payroll partner. Candidate will be experienced in maintaining A/R and A/P working in Quickbooks Online or similar, receiving payments from Clients and paying bills to Vendors in a timely fashion. Candidate has strong bookkeeping skills and can reconcile account. Needs general office organizational skills. The position will be required to: -Handle deliveries/mail receiving, organizing and entering bills, and sending out mail - occasional light shipping. -Field phone calls and messages in office, directing inquiries to the correct staff. -Maintain general business email inquiries, direct to appropriate department, follow up with staff that situations have been followed through / completed. -Maintain email for this position specifically, communicating with Vendors, ADP, Clients, etc. as well as CEO. -Assist CEO with communications for staff and managers: CEO travels frequently and work remotely occasionally, so Candidate will be required to be CEO-by-proxy on site at the office, to take direction via phone or email, and execute tasks as directed. Hours flexible, 10:00am - 5:00pm typical. 10:00am - 4:00/5:00pm 35 Hour work week

Job Description Job Purpose: The Receptionist / Administrative Assistant serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment that reflects the organization's values. This role is pivotal in managing front desk operations, coordinating administrative tasks, and supporting various departments to maintain smooth office functionality. The successful candidate will handle scheduling, correspondence, and document management with accuracy and discretion. They will also assist in organizing meetings, maintaining office supplies, and facilitating communication between staff and external parties. Ultimately, this position contributes significantly to the overall efficiency and positive image of the organization by providing reliable administrative support and exceptional customer service. Responsibilities: • Greet and assist visitors and clients promptly and courteously, managing the reception area to create a positive first impression., • Answer, screen, and direct incoming phone calls and emails to appropriate personnel or departments., • Manage scheduling and calendar coordination for meetings, appointments, and conference rooms., • Perform general administrative duties including data entry, filing, photocopying, and maintaining office supplies inventory., • Prepare and distribute internal communications, memos, and reports as needed., • Assist with travel arrangements, expense reports, and other clerical tasks to support staff and management., • Maintain confidentiality of sensitive information and handle all interactions with professionalism and discretion., • Manage office supplies / inventory and coordinate timely purchase orders with vendors., • Coordinate with building management all activities related to the office and communicate the same internally. Qualifications and Experience: • Associate degree or higher in Business Administration or related field., • Experience with office management software and scheduling tools., • Familiarity with basic bookkeeping or invoicing procedures., • Customer service training or certification., • High school diploma or equivalent., • Proven experience in a receptionist or administrative assistant role., • Proficiency with Microsoft Office Suite (Word, Excel, Outlook)., • Strong verbal and written communication skills., • Ability to speak Arabic., • Ability to multitask and manage time effectively in a fast-paced environment. Skills Essential: The required skills such as communication and organizational abilities are essential for managing front desk interactions and coordinating administrative tasks efficiently. Proficiency in Microsoft Office enables the candidate to prepare documents, manage emails, and maintain schedules with accuracy. Multitasking and time management skills help in balancing various responsibilities, ensuring deadlines are met without compromising quality. Preferred skills like familiarity with office management software and basic bookkeeping enhance the candidate's capability to support broader administrative functions. Additionally, bilingual skills improve communication with a diverse client base, fostering inclusivity and better service delivery.

Job Description Overview Opportunity: Front Desk Supervisor Supervise front desk operations in accordance with established guest service, quality and sustainability standards. Your Growth Path Assistant Front Office Manager – Front Office Manager – Assistant General Manager Your Focus • Interview, select, train, schedule, coach, and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with HHM core values., • Resolve guest complaints and concerns by conducting thorough research of the situation and determining the most effective solutions., • Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction., • Participate in lobby ambassador and other activities related to interacting with guests on an individual level, thus creating a relationship and culture that will result in repeat stays., • Oversee front office operations in the absence of the Front Office Manager or Assistant General Manager., • Perform bookkeeping activities such as balancing accounts and conducting audits., • Make and confirm reservations., • Promote company and brand-specific marketing programs., • Greet guests immediately upon arrival; register and assign guests to hotel rooms., • Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate., • Compute bills, collect payments, handle cash, and make change for guests., • Close out guest accounts at time of check out. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances., • Create specific, measurable, achievable, realistic, and timely action plans to remedy guest service deficiencies., • Ensure hotel entrance, reception and other public areas are properly maintained in regards to cleanliness and appearance., • Follow sustainability guidelines and practices related to HHM’s EarthView program., • Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards., • Perform other duties as requested by management. Your Background and Skills • Associate’s or Bachelor’s degree preferred., • 1 to 3 years of hotel related experience. HHM Hotels Benefits and Perks • Medical, Dental and Vision Health Insurance, • Paid Time Off, • 401k Company Match, • Daily Pay, • Free Basic Life Insurance, • 24/7 access to TELUS Health, a confidential work-life resource., • Travel Discounts, • Commuter Transit and Commuter Parking Benefits, • Employee Assistance and Wellness Program, • Educational/Professional Development, • Referral Bonus Program Work Environment and Context • Work schedule varies and may include working on all shifts, holidays and weekends., • Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching, stooping, kneeling, or crouching. What We Believe People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Paid time off, • Vision insurance Job Title: Administrative Financial Assistant Location: New York City, NY (In-Office) Salary Range: $50,000 $65,000 About LoanBud LoanBud is a rapidly expanding fintech focused on supporting small businesses through innovative financing solutions. Our mission is to empower small-business owners by providing streamlined access to capital through SBA and other small-business loans. We foster a culture of growth, teamwork, and dedication to the entrepreneurial spirit. Position Overview Were hiring an Administrative Financial Assistant to keep our finance and partner operations running smoothly. You will assist with accounts receivable (AR), accounts payable (AP), commission management, partner onboarding, and general administrative tasks that support our Finance, Partnerships, and Executive teams. Key Responsibilities Accounts Receivable (AR): Generate and send invoices; maintain AR aging; post receipts and reconcile deposits; coordinate reminders and escalate past-due items; maintain customer billing records and supporting documentation. Accounts Payable (AP): Enter/code vendor bills; manage approvals; schedule payments; reconcile credit cards and expense reports; maintain vendor files (W-9s, profiles) and 1099 support. Commission Management: Maintain deal logs and commission matrices; prepare monthly commission statements; validate inputs against lender/partner reports; track payouts and resolve discrepancies. Partner Onboarding: Collect and file partner agreements and payment details; set up partners in CRM/finance systems; provision access to portals; schedule kickoffs; share enablement materials; maintain partner roster and payout settings. General Administrative Support: Assist with calendar/travel coordination; prepare agendas, notes, and follow-ups; organize digital files (Drive/Notion); maintain SOP checklists and recurring task cadences; support office operations (vendors, supplies, mail/shipments). Close & Controls Support: Assist with month-end close checklists, reconciliations, and tie-outs (banks, AR/AP, commissions); uphold documentation standards, approval limits, and confidentiality/InfoSec procedures. Requirements • 25 years of experience in bookkeeping/finance admin or operations support (startup or financial-services experience a plus)., • Proficiency with QuickBooks Online (Advanced preferred) and bill-pay/expense tools (Bill.com, Ramp, or similar)., • Strong spreadsheet skills (lookups, pivot tables) and comfort working with statements and PDFs., • Clear written and verbal communication; highly organized, detail-oriented, and deadline-driven., • Discretion handling sensitive financial and personal data. Nice to Have: Payroll/benefits exposure (Gusto/ADP); CRM familiarity (HubSpot/Salesforce); experience with commissions or revenue-share payouts; SBA, lending, mortgage, or brokerage exposure. Location The position is office-based in New York City, supporting our collaborative and interactive company culture. Compensation & Benefits • Compensation: Base salary $50k $65k, commensurate with experience., • Comprehensive health, dental, and vision insurance., • Generous paid time off to support work-life balance., • Competitive 401(k) plan with company matching. Application Process Interested candidates are invited to submit a detailed rsum and a brief cover letter explaining their fit for this role and motivation to join LoanBud. Be Part of Our Growth Story Join LoanBud and help more entrepreneurs access the capital they need to grow. Your operational excellence will directly accelerate approvals and partner successapply today and help shape the future of how small businesses access SBA financing.

Job Description Very busy vein center in Staten Island, NY is looking for an experienced Medical Office Assistant. Previous experience in vein center in helpful but not necessary, The ideal candidate must possess exceptional skills in managing the practice’s daily operations and provide strong leadership & innovation to expand the facility. Good pay and benefits. Requirements: • Answer the telephone in a courteous and professional manner., • Assist patients w/completing all necessary forms and documentation., • Ensure patient safety, quality of care and the satisfaction of the staff., • Strong verbal and written communication skills., • Responsible for protecting patients privacy by maintaining confidentiality of personal information (HIPAA compliant)., • Keep the cleanliness and decorum of the offices and the equipment., • Knowledge of EMR, billing, coding, bookkeeping, finance etc., • Must be computer literateCompany DescriptionOur Goal is simply to provide our patients with a safe and highly effective solution for the removal of Spider and Varicose Veins. Please visit our website for more information: varicosecenter.comOur Goal is simply to provide our patients with a safe and highly effective solution for the removal of Spider and Varicose Veins. Please visit our website for more information: varicosecenter.com

Job Description JOB SUMMARY: Under the supervision and direction of the program administrative supervisor, the Administrative Assistant provides administrative and clerical support to the program staff and functions as the liaison between agency departments and programs. The Administrative Assistant is responsible for managing client records, operating and coordinating the management information system, maintaining accounting and budget records for recipient and program expenditures and performing reception activities such as triaging calls and coordinating communication between the program and recipients. This work is carried out under varying conditions of direction and availability of guidelines and by the skilled use of various kinds of equipment, such as computers with a variety of software packages (e.g. CORE, Anasazi, Microsoft Office) and other automated systems. ESSENTIAL JOB FUNCTIONS: • Responsible for overall office management keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner., • Responsible for Purchase Order management: monitors the inventory of program and office supplies and prepares purchase orders as needed. Follows through with the purchasing process by placing orders, confirming deliveries and providing documentation to and from the Finance department., • Responsible for development of program monitoring systems, such as client chart tracking systems, to ensure that chart forms that need updating are completed on time by the staff. Ensure that all monthly reports are typed, submitted and routed on time to the appropriate person., • Provides reception services receives phone calls and visitors with courtesy and professionalism, takes accurate phone messages, directs incoming and outgoing calls and faxes in a timely and accurate manner., • Cleans and maintains equipment and resolves routine problems with equipment and systems., • Develop and revises work methods as needed., • Maintains inventory and requisitions office supplies., • May be required to take minutes at meetings and produce a final typed copy for distribution to appropriate individuals either by hard-copy or electronically., • Designs, sets up and maintains electronic and hard-copy files of correspondence/documents, codes and files material, searches for requested material and periodically purges obsolete material for storage in records center or for appropriate disposal., • Types and distributes meeting notes, correspondence and reports. Organizes the flow of paper in the office., • Greets visitors, recipients, answers telephones, responds to standard inquiries concerning program activities and procedures, and refers more technical questions to appropriate staff., • Develops, maintains and updates program manuals and information., • Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows-up to see that instructions are followed and deadlines are met., • Other related duties that may be assigned., • Greets visitors, recipients, answers telephones, responds to standard inquiries concerning program activities and procedures, and refers more technical questions to appropriate staff., • Develops, maintains and updates program manuals and information., • Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows-up to see that instructions are followed and deadlines are met., • Other related duties that may be assigned. BLLING RESPONSIBILITIES: • Review and update Medicaid information in CORE for monthly billing., • Reviews and confirms that appropriate billing documentation has been obtained., • Secures medical documentation required by program for billing ex. Physician authorization., • Runs assigned daily billing reports to determine account needs and updates files with current billing information., • Maintains knowledge of Medicaid and Medicare guidelines and applies that knowledge to billing as required by individual programs., • Understands Medicaid/Medicare and Insurance billing including coordination of benefits., • Works collaboratively with clinical staff and other staff to ensure that correct diagnosis/procedures are reported to Medicaid/Medicare and third-party insurance carriers., • Monitors electronic transmission of claims to avoid delay in processing. Check and balance all claims/services were loaded and file was received., • Identifies monitors and corrects errors made on electronic and paper claims and follows up until service is properly documented and resubmits claims., • Works with Supervisor to maintain accuracy of reference materials and implementation of new billing codes and fee schedules., • Multi-tasks in various computer applications to gather billing and collection information., • Works unbilled revenue reports to verify pending claims and bring them closure., • Performs related duties as required or as assigned by Supervisor ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES: • Committed to the active promotion of ICL values and goals., • Ability to become proficient with EHR software., • Knowledge of Medicare, Medicaid and Managed Care guidelines., • Ability to establish effective working relationships with a variety of people at all levels of the organization., • Knowledge of office and secretarial practices and procedures., • Knowledge of proper grammatical usage, punctuation and spelling., • Knowledge of agency policies and program policies, procedures and functions., • Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)., • Ability to organize office operations., • Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard., • Ability to design and maintain filing systems., • Ability to resign forms for the collection of information., • Ability to maintain program accounts., • Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material., • Ability to use and maintain office equipment and systems., • Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames., • Ability to format, use and prepare forms, charts, tabular listings and other documents., • Ability to organize materials to establish and maintain electronic and hard-copy files., • Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries., • Ability to proofread and correct errors., • Committed to the active promotion of ICL values and goals., • Ability to become proficient with EHR software., • Knowledge of Medicare, Medicaid and Managed Care guidelines., • Ability to establish effective working relationships with a variety of people at all levels of the organization., • Knowledge of office and secretarial practices and procedures., • Knowledge of proper grammatical usage, punctuation and spelling., • Knowledge of agency policies and program policies, procedures and functions., • Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)., • Ability to organize office operations., • Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard., • Ability to design and maintain filing systems., • Ability to resign forms for the collection of information., • Ability to maintain program accounts., • Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material., • Ability to use and maintain office equipment and systems., • Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames., • Ability to format, use and prepare forms, charts, tabular listings and other documents., • Ability to organize materials to establish and maintain electronic and hard-copy files., • Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries., • Ability to proofread and correct errors. QUALIFICATIONS AND EXPEREINCE: • High School Diploma or GED plus at least two years of clerical or secretarial experience, or graduate of secretarial school. Preferably education should include coursework in bookkeeping/business., • AA degree preferred but not required. Post-high school courses in Medicare/Medicaid billing, data processing, medical terminology or Accounting highly desirable. At least one year of Medical Billing or other insurance billing preferred., • Must be able to satisfactorily use computer work processing equipment and programs (Microsoft Word) and type letters, reports, forms and other documents.

Job DescriptionBenefits: • Paid Holiday, • Competitive salary, • Paid time off Job Summary We are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day-to-day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast-paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Greet visitors, • Write emails and memos and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system. Order office supplies, • Develop, update, and maintain relevant office procedures, • Input invoices and do basic bookkeeping on QuickBooksQualifications, • High school diploma/GED required, Associates degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks, • Highly organized with excellent time management skills and the ability to prioritize projects, • Bi-lingual would be a plus

Job Description • We have an opening for a full time ADMINISTRATIVE OFFICE PERSONNEL position., • Location: Axis - 1166 Avenue of the Americas, New York, NY 10036. Note: online applications accepted only., • Schedule: Full time; Monday through Friday, 9:00 AM to 5:30 PM. More details upon interview., • Requirement: Previous customer service and hospitality experience is required. Proficiency in Microsoft Office is required., • Perks: Weekends off! Paid holidays!, • Fixed Pay Rate: $26.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1533260. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A ! Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: • Trains other staff members to perform work activities, such as using computer applications., • Answers telephones, directs calls, takes messages and runs errands., • Prepares meeting agendas, attends meetings and records/transcribes minutes., • Makes travel arrangements., • Completes work schedules, manages calendars and arranges appointments., • Opens and routes incoming mail, answers correspondence and prepares outgoing mail., • Compiles, copies, sorts and files records of office activities, business transactions and other activities., • Completes and mails bills, contracts, policies, invoices and checks., • Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers., • Types, formats, proofreads and edits correspondence, reports and other documents., • Reviews files, records and other documents to obtain information to respond to requests., • Computes, records and proofreads data and other information., • Processes and prepares documents, such as business or government forms and expense reports., • Maintains and updates filing, inventory, mailing and database systems., • Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints., • Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions., • Troubleshoots problems involving office equipment., • Performs other duties as assigned. Associates at Restaurant Associates are offered many fantastic benefits. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Abides by all Company policies and procedures including but not limited to: • The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer., • The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables., • The use of slip-resistant shoes and proper lifting techniques. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyRA.pdf About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job Description About the Role: The On-Site Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of daily office activities within our organization. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and managing office logistics. The ideal candidate will serve as the first point of contact for visitors and internal staff, maintaining a professional and welcoming environment. By handling scheduling, correspondence, and record-keeping, the Administrative Assistant enables teams to focus on their core responsibilities without administrative distractions. Ultimately, this role contributes significantly to organizational productivity and workplace harmony through effective coordination and support. Minimum Qualifications: • High school diploma or equivalent required; associate degree or higher preferred., • Proven experience in an administrative or office support role, preferably in a fast-paced environment., • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent verbal and written communication skills. Preferred Qualifications: • Experience with office management software such as Microsoft Teams, SharePoint, or similar platforms., • Familiarity with basic bookkeeping or invoicing procedures., • Ability to handle confidential information with discretion and professionalism., • Previous experience working in a corporate or multi-departmental office setting., • Customer service experience or training. Responsibilities: • Manage front desk operations including greeting visitors, answering phone calls, and directing inquiries appropriately., • Coordinate and schedule meetings, appointments, and travel arrangements for staff members., • Prepare, proofread, and distribute correspondence, reports, and other documents as needed., • Maintain and organize physical and digital filing systems to ensure easy retrieval of information., • Order and manage office supplies and equipment to ensure uninterrupted office functionality., • Assist with onboarding new employees by preparing necessary documentation and coordinating orientation schedules., • Support event planning and execution for internal meetings and company functions., • Collaborate with other departments to facilitate communication and project coordination.

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