Bookkeeping assistant jobs in New York, New YorkCreate job alerts

Job Description I am seeking an Executive Assistant with a broad skill set and interest in learning business administration, to work alongside an Owner/Operator of multiple businesses in both the Manufacturing industry as well as Restaurant/Bar hospitality industry. The ideal candidate has experience in administering payroll (exp. with ADP Total Source is desired) alongside our PEO Payroll partner. Candidate will be experienced in maintaining A/R and A/P working in Quickbooks Online or similar, receiving payments from Clients and paying bills to Vendors in a timely fashion. Candidate has strong bookkeeping skills and can reconcile account. Needs general office organizational skills. The position will be required to: -Handle deliveries/mail receiving, organizing and entering bills, and sending out mail - occasional light shipping. -Field phone calls and messages in office, directing inquiries to the correct staff. -Maintain general business email inquiries, direct to appropriate department, follow up with staff that situations have been followed through / completed. -Maintain email for this position specifically, communicating with Vendors, ADP, Clients, etc. as well as CEO. -Assist CEO with communications for staff and managers: CEO travels frequently and work remotely occasionally, so Candidate will be required to be CEO-by-proxy on site at the office, to take direction via phone or email, and execute tasks as directed. Hours flexible, 10:00am - 5:00pm typical. 10:00am - 4:00/5:00pm 35 Hour work week

Job DescriptionOur NYC based client is seeking an Administrative Assistant. They are in-office 5 days per week. Benefits are outstanding and a competitive salary is being offered... Here's what you'll do: • Provide front-desk and general administrative support, • Answer phones, make outbound calls, and manage correspondence, • Schedule appointments, maintain calendars, and manage contact lists, • Draft, edit, and distribute emails, letters, memos, and reports, • Maintain electronic and physical filing systems, • Handle basic bookkeeping and account management, • Process health insurance matters for executive leadership, • Coordinate business and personal travel arrangements, • Submit and reconcile expense reports, • Liaise with executives and administrative staff, • Report to the Senior Assistant supporting the CEOQualifications, • Strong written and verbal communication skills, • Excellent time management, organizational, and multitasking abilities, • High attention to detail and discretion with confidential information, • Proficiency with Microsoft Office and standard office tools, • Conversational Spanish requiredPay Details: $90,000.00 to $100,000.00 per year Search managed by: Lisa Garfinkel Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Executive Assistant $50K/yr We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating efficient communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and possess a passion for delivering outstanding administrative support. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence and growth. Duties • Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace@, • Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and attention to detail, • Handle incoming calls with professionalism, utilizing multi-line phone systems and practicing excellent phone, • Organize and maintain filing systems-both digital and physical-to ensure quick retrieval of documents, • Assist with event planning for company meetings, conferences, and special events, including venue booking and logistics coordination, • Support bookkeeping tasks such as data entry, invoicing via QuickBooks, and basic office management duties, • Facilitate project coordination by tracking deadlines, preparing agendas, and following up on action items, • Proven experience in executive administrative support or as a personal assistant with strong organizational skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications, • Excellent typing speed combined with meticulous proofreading and transcription abilities, • Strong office management skills including filing, data entry, and clerical experience, • Knowledge of QuickBooks for bookkeeping tasks and basic financial record keeping, • Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools, • Effective customer service skills paired with professional phone etiquette on multi-line phone systems, • Ability to handle sensitive information discreetly while demonstrating high levels of professionalism Company Description New Jersey-based mortgage and real estate finance company specializing in flexible home loans and investment property financing. We offer a wide range of products including first-time homebuyer loans, refinancing, hard money, and fix & flip loans, designed to help clients build wealth through real estate, even with less-than-perfect credit. We focuses on fast approvals, personalized service, and tuming rent into ownership.

Job Title: Executive Assistant to the CEO Location: New York, NY (Fully in-office) Salary: $80k – $120k + Bonus Boutique Real Estate Investment Firm based in New York City is seeking a highly organized and proactive Executive Assistant to support the CEO. Responsibilities: • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements, • Act as the primary gatekeeper for the CEO by screening calls, emails, and visitors, • Prepare correspondence, reports, and presentations as needed, • Coordinate internal and external meetings, including agendas and follow-ups, • Serve as the first point of contact at reception, greeting guests and managing incoming calls, • Oversee general office operations, supplies, and vendor coordination, • Assist with special projects and administrative tasks as assigned, • Assist with lease documentation, record keeping, and transaction files, • Track important dates related to leases and property management, • Assist with bookkeeping tasks using QuickBooks, including tracking expenses and preparing basic reports, • Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for reporting, scheduling, and document preparation Qualifications • 3-5 years experience of high level C-Suite support, • Real Estate Industry knowledge/experience required, • Strong organizational and multitasking abilities, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite, • Experience with QuickBooks preferred

Executive Assistant to the CFO Real Estate Investment & Property Management Platform A growing real estate investment and property management firm is seeking a highly organized Executive Assistant to support the Chief Financial Officer. This role focuses on supporting the CFO in managing priorities, organization, and workflow across the organization. Familiarity or exposure to accounting or finance is preferred. Responsibilities • Manage and help organize the CFO’s schedule, priorities, and follow-ups, • Track tasks, deadlines, and projects to ensure items are completed and nothing falls through the cracks, • Help coordinate communication and requests between the CFO and internal teams, • Prepare meeting materials, summaries, and action items, • Organize financial documents, deal materials, and internal reports, • Provide occasional assistance with simple financial schedules or bookkeeping-related tasks when needed Qualifications • 2–5 years of experience supporting an executive, operations team, or finance team, • Bachelor’s degree preferred, • Strong organizational and time-management skills, • Proficiency in Microsoft Office and Excel, • Detail-oriented with the ability to manage multiple priorities Preferred • Exposure to accounting, finance, or real estate environments

Job Title: Executive Assistant to the CEO Location: New York, NY (Fully in-office) Salary: $80k – $120k + Bonus Boutique Real Estate Investment Firm based in New York City is seeking a highly organized and proactive Executive Assistant to support the CEO. Responsibilities: • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements, • Act as the primary gatekeeper for the CEO by screening calls, emails, and visitors, • Prepare correspondence, reports, and presentations as needed, • Coordinate internal and external meetings, including agendas and follow-ups, • Serve as the first point of contact at reception, greeting guests and managing incoming calls, • Oversee general office operations, supplies, and vendor coordination, • Assist with special projects and administrative tasks as assigned, • Assist with lease documentation, record keeping, and transaction files, • Track important dates related to leases and property management, • Assist with bookkeeping tasks using QuickBooks, including tracking expenses and preparing basic reports, • Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for reporting, scheduling, and document preparation Qualifications • 3-5 years experience of high level C-Suite support, • Real Estate Industry knowledge/experience required, • Strong organizational and multitasking abilities, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite, • Experience with QuickBooks preferred

Reporting to the Assistant Building Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for The Times Square. The Office Manager is an important point of contact for residents.

Reporting to the Assistant Building Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for The Times Square.Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing correspondence, maintaining

Job Description: * Opens and closes the store in the absence of store management, including all required systems start-ups, required cash handling, and ensuring the floor and stock room are ready for the business day. Responsible for opening back door of store for deliveries. * Completes product returns, order voids, customer refunds, cash drops to the safe, and provides change as requested to cash registers. * Models and delivers a distinctive and delightful customer experience. Customer Experience * Engages customers and patients by greeting them and offering assistance with products and services. Resolves customer issues and answers questions to ensure a positive customer experience. * Models and shares customer service best practices with all team members to deliver a distinctive and delightful customer experience, including interpersonal habits (e.g., greeting, eye contact, courtesy, etc.) and Walgreens service traits (e.g., offering help proactively, identifying needs, servicing until satisfied, etc.). Operations * Responsible for holding store keys to open and close without management as necessary. * Assists with and coaches other team members to work with warehouse and vendor ordering process as the orders are created, reviewed, and received, including opening the backdoor for vendor deliveries. * Responsible and accountable for registering all related sales on assigned cash register, including records of scanning errors, price verifications, items not on file, price modifications, and voids. * Assists manager or assistant store manager in reviewing order exceptions on order release day and assists in reverse logistics (e.g., 1506, returns, empty package). * Assists manager or assistant store manager in evaluating and developing displays, including promotional, seasonal, super structures, and sale merchandise. Completes resets and revisions. * Maintains accurate inventory counts; maintains the accuracy of on-hand quantities including, but not limited to, basic departments, stockroom, and overstock locations. * Assist with ensuring the Outdate program is followed with team members. * Responsible for basic department pricing and making daily price changes; ensures proper signage is displayed at the store to support accurate pricing of products. Ensures any additional pricing tasks related to local regulations and/or regulatory compliance programs are completed accurately and within the required time frame. * Assist with bookkeeping activities, including cash report, cash counts, ledgers, and bill payment as necessary or as requested. * Assists with exterior and interior maintenance by ensuring clean, neat, orderly store condition and appearance, including requesting store or system repairs as required in manager absence, or as requested by manager. * Assists with separation of food items (e.g., raw foods from pre-cooked) and product placement as specified by policies/procedures (e.g., raw and frozen meats on bottom shelves). For consumable items, assists in stock rotation, using the first in, first out method and restock outs. * Has working knowledge of store systems and store equipment. * Assist at Pharmacy out window as requested. * Ensures compliance with state and local laws regarding regulated products (e.g., alcoholic beverages and tobacco products). * Responsible for bag checks of team members before leaving the store. * Complies with all company policies and procedures; maintains respectful relationships with coworkers. * Completes special assignments and other tasks as assigned. Training & Personal Development Serves as a liaison between management and non-management team members by communicating assigned tasks to team members when store management is not present. * Reports disciplinary issues and customer complaints to management. Job ID: 1765707BR Title: Shift Lead Company Indicator: Walgreens Employment Type: Part-time Job Function: Retail Full Store Address: 342 CLAREMONT AVE,VERONA,NJ,07044 Full District Office Address: 342 CLAREMONT AVE,VERONA,NJ,07044-02140-13701-S External Basic Qualifications: * One year of prior leadership, supervisory, or retail key holder work experience. * Must be fluent in reading, writing, and speaking English. (Except in Puerto Rico) Preferred Qualifications: * Prefer the knowledge of store inventory control. * We will consider employment of qualified applicants with arrest and conviction records. * Obtains and maintains valid PTCB certification or pharmacy license as required by state.An Equal Opportunity Employer, including disability/veterans.The actual compensation that you will be offered will depend on a variety of factors including geography, skills and abilities, education, experience and other relevant factors. This role will remain open until filled. To review benefits, please click here jobs.walgreens.com/benefits . If you are applying on a job board or unable to click on the link, please copy and paste this URL into your browser jobs.walgreens.com/benefits Shift: Store: 13701-VERONA NJ Pay Type: Hourly Start Rate: 18 Max Rate: 21

Job Description Administrative Assistant – Construction Company We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations for a growing construction company. This role is ideal for someone who thrives in a fast-paced environment and can manage multiple priorities while supporting both office and field teams. Key Responsibilities: • Provide administrative support to project managers and senior staff, • Manage schedules, calendars, and meeting coordination, • Prepare and maintain project documentation, contracts, and reports, • Handle incoming calls, emails, and vendor/subcontractor communication, • Assist with invoicing, purchase orders, and basic bookkeeping tasks, • Organize files, permits, and compliance documentation, • Coordinate office operations and support day-to-day workflow Salary $55,000 to $70,000

Job Description Job Summary We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment. Responsibilities • Assist with daily operations, ensuring tasks are completed efficiently and safely., • Maintain organized files and documentation related to project progress and materials., • Provide customer service support by addressing inquiries from clients and stakeholders with professionalism., • Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette., • Proofread project documents and reports for accuracy and clarity., • Collaborate with team members to ensure smooth communication and workflow., • Perform additional clerical tasks as needed to support project managers and site supervisors., • At least 5 yrs experience in construction administration and construction accounting, • Strong organizational skills with the ability to manage multiple tasks effectively., • Excellent customer service skills, with a focus on building positive relationships with clients and team members., • Proficiency in proofreading documents for grammar, punctuation, and formatting errors., • Ability to work well under pressure while maintaining attention to detail. Job Type: Full-time Company DescriptionCommercial General ContractorCommercial General Contractor

Job Description We are looking for a responsible Administrative Assistant with accounting and Bookkeeping experience to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities • Answer and direct phone calls, • Organize and schedule appointments, • Plan meetings and take detailed minutes, • Write and distribute email, correspondence memos, letters, faxes and forms, • Assist in the preparation of regularly scheduled reports, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • Proven experience as an administrative assistant or office admin assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task, • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Description Pay: $27.00 - $30.00 per hour Position Overview The Operations & Administrative Assistant supports the company’s business office systems, including catering administration, vendor coordination, purchasing administration, and financial documentation tracking. This role ensures that operational records, invoices, and vendor coordination remain organized and efficient. Responsibilities Customer Service & Experience Resolution • Monitor incoming customer communications including email and administrative inquiry channels, • Respond to routine customer inquiries regarding catering orders, scheduling, or event details, • Document customer concerns and ensure issues are properly escalated when necessary, • Assist in resolving service issues by coordinating internally with operations staff, • Maintain organized records of customer complaints and resolution outcomes, • Support customer follow-up communication to ensure issues are resolved and documented Chargeback Dispute Administration • Monitor payment processor notifications for customer chargebacks and disputes, • Compile supporting documentation including receipts, order confirmations, and service records, • Prepare and submit chargeback response documentation within required deadlines, • Maintain records of dispute outcomes and chargeback activity, • Coordinate internally to gather evidence needed to support dispute responses Loss Prevention Administration • Track and document operational losses including payment disputes, order discrepancies, or inventory irregularities, • Assist in reviewing operational reports to identify unusual patterns or discrepancies, • Maintain organized records related to loss incidents and corrective actions, • Support internal processes designed to reduce operational losses and prevent recurring issues, • Assist management in maintaining documentation related to operational accountability Catering Administration • Process catering inquiries and administrative documentation, • Maintain catering order records and scheduling details, • Coordinate catering documentation with operations staff, • Maintain catering activity records Accounts Receivable Support • Prepare and send customer invoices, • Track outstanding invoices and payment status, • Follow up on unpaid balances, • Maintain accounts receivable documentation Vendor Coordination • Communicate with vendors regarding supply orders and deliveries, • Maintain vendor contact records, • Track vendor communications and purchasing requests Accounts Payable Coordination • Organize vendor invoices for bookkeeping review, • Prepare payment documentation for submission to outsourced accounting services, • Maintain records of vendor payments and purchase activity Inventory & Purchasing Administration • Monitor supply ordering needs, • Assist with purchasing coordination for operational supplies, • Track supply orders and purchasing documentation Training Portal Administration • Maintain and update internal training portal documentation, • Track employee training completion, • Assist with organization of training materials Operations Reporting • Prepare weekly operational administration reports including catering activity, vendor coordination, and purchasing summaries Summer Peak Season Schedule (April – November) Administrative coverage supports operations throughout the day. Schedule Monday – Friday 6:00 AM – 2:30 PM Weekly hours: 40 hours Winter Off-Season Schedule (December-March) During winter months, operations pause and administrative work focuses on planning and documentation. Schedule Monday-Wednesday/Tuesday-Thursday 9:00 AM – 4:00 PM Weekly hours: 20 hours Compensation Hourly Rate: $27.00-$30.00/hour Estimated annual earnings: $46,760-$51,960 annually (based on the seasonal schedule structure) Note: Starting pay within the range is based on experience and demonstrated administrative capability. Benefits Paid Leave • 40 hours paid sick leave annually 80 hours per year Vacation time is taken during the winter administrative period when operations slow. Ideal Candidate We are looking for someone who is: • highly organized and detail-oriented, • dependable and punctual, • comfortable managing administrative systems, • able to work independently while supporting operations, • confident communicating with staff and supervisors Preferred experience includes: • 2 year minimum in HR or assistant roles, • workforce scheduling, • administrative record keeping, • hospitality or service operations, • office administration How to Apply Please submit your resume along with a brief note describing your administrative experience and why you are interested in the role. Job Type Full-time Benefits • Employee discount, • Flexible schedule, • Paid time offCompany DescriptionJamrock Jerk is a growing mobile food service operation known for authentic Jamaican jerk cuisine and high-volume catering across New York. Our operations support multiple service locations and events, requiring strong administrative systems to manage vendors, purchasing, catering administration, and operational coordination. We are seeking an Operations & Administrative Assistant to support business office administration and operational coordination.This role is ideal for someone who is organized, dependable, and comfortable managing administrative tasks that support daily business operations. This is a year-round position with a seasonal schedule structure aligned with our operational cycle.Jamrock Jerk is a growing mobile food service operation known for authentic Jamaican jerk cuisine and high-volume catering across New York. Our operations support multiple service locations and events, requiring strong administrative systems to manage vendors, purchasing, catering administration, and operational coordination.\r\n\r\n\r\n\r\nWe are seeking an Operations & Administrative Assistant to support business office administration and operational coordination.This role is ideal for someone who is organized, dependable, and comfortable managing administrative tasks that support daily business operations.\r\n\r\nThis is a year-round position with a seasonal schedule structure aligned with our operational cycle.

Job Description Express Employment Professionals is seeking a tech-savvy and detail-oriented Administrative Assistant with QuickBooks Expertise on behalf of a valued client. This position requires a dynamic individual with strong administrative skills and experience using QuickBooks for basic financial tasks. If you are organized, have excellent multitasking abilities, and enjoy working in a fast-paced environment, this is the opportunity for you! Key Responsibilities: • Perform general office administrative duties such as answering phone calls, managing correspondence, and scheduling appointments., • Maintain office organization by managing supplies, filing systems, and ensuring smooth daily operations., • Use QuickBooks to input transactions, manage invoices, and track expenses., • Assist with accounts payable and receivable functions, including bill payments and client invoicing., • Reconcile bank and credit card statements in QuickBooks, ensuring accuracy., • Generate financial reports for management and assist with month-end reporting., • Support management with document preparation, data entry, and handling confidential information., • Coordinate with vendors and clients regarding invoices and payments., • Proven experience as an Administrative Assistant or similar role., • Proficiency in QuickBooks with at least 1-2 years of experience., • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook)., • Excellent attention to detail and accuracy in record-keeping., • Strong organizational and multitasking abilities., • Basic knowledge of bookkeeping and accounting principles., • Ability to work independently and prioritize tasks effectively., • Strong written and verbal communication skills., • Experience with additional office management or accounting software., • Prior experience in a small to medium-sized business environment.

Job Description We are seeking an Administrative Assistant (CPA Firm) to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionOur Firm is a Certified Public Accounting Firm specializing in accounting, tax, audit, bookkeeping, and advisory services. Our clients are based within the U.S and abroad and come from a variety of industries. We serve individuals clients and businesses of all sizes. We believe in the value of relationships and believe that in order for our firm to succeed our employees must also succeed. We provide our employees with the opportunity to grow in a supportive environment. We provide a competitive compensation package and work with our employees to achieve work-life balance.Our Firm is a Certified Public Accounting Firm specializing in accounting, tax, audit, bookkeeping, and advisory services. Our clients are based within the U.S and abroad and come from a variety of industries. We serve individuals clients and businesses of all sizes. \r\n\r\nWe believe in the value of relationships and believe that in order for our firm to succeed our employees must also succeed. We provide our employees with the opportunity to grow in a supportive environment. We provide a competitive compensation package and work with our employees to achieve work-life balance.

Job Description We are seeking an Administrative Assistant Auto Truck Shop to join our team! Established, independently owned auto repair shop on Nassau/Queens border is seeking an intelligent and professional assistant to perform full range of daily duties to maintain a small office, with an emphasis on answering and directing calls and providing support to owner and service managers to ensure efficient operation of the office. EXPERIENCE IN FIELD A MUST. Duties will include, but not be limited to, answering phones, greeting clients, maintaining customer and vendor accounts, creating service orders, posting parts, overseeing returns, invoicing and light bookkeeping. Candidate must be on time, reliable and well spoken. This is a full-time position, Monday - Friday, 8:00 am to 5 pm. No weekends Call 516-315-2322

Job DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day-to-day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast-paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Greet visitors, • Write emails and memos and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system. Order office supplies, • Develop, update, and maintain relevant office procedures, • Input invoices and do basic bookkeeping on QuickBooksQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks, • Highly organized with excellent time management skills and the ability to prioritize projects, • Bi-lingual would be a plus

Job Description Mauri Shoes, a Luxury Italian Footwear Wholesale Company is seeking a part-time administrative assistant for immediate employment at their office in Guttenberg, New Jersey. Such figure will work jointly with the US sales manager, based in the NJ office, and the italian HQ and will be responsible for the management of the US office as well as administration. · Hourly pay $20 - $24 depending on experience. · 4 hours shift - MON/FRI · 6 paid holidays per year · 6 paid sick days per year · 6 paid vacation days per year Duties include: · Accounts Receivable including processing customer invoices, credit memos, refunds and payments (accounting system: QuickBooks Online) · Data entry into QuickBooks · Online products’ inventory management (adding/ removing stock items, cross check online sheet with warehouse reports) · Assisting with seasonal inventory report · Light handling and distribution of packages utilizing UPS Worldship tool · Answering telephone calls and emails from customers and provide relavant information (available items, prices, deliveries, …) · Communicating with vendors · Deposit checks through bank remote scanner · Reception duties as needed Qualifications: · 2+ years of general accounting/bookkeeping experience (QuickBooks preferred) · UPS Worldship experience (preferred) · Check remote deposits experience (preferred) · Proficient with Microsoft Office Suite · Detail and deadline-oriented · Good communication and interpersonal skills · Proactivity and hands-on approach · Ability to Multitask Qualified candidates, please email your resume to or else feel free to reach out to Mr. Michael Arocho, based in Mauri NJ office, ph: (212) 608-2590 Company Descriptionsmall business with HQ in Italy. we produce and sell Italian leather goods - mostly men shoessmall business with HQ in Italy. we produce and sell Italian leather goods - mostly men shoes

Job DescriptionOwner of multiple diversified companies in Passaic, NJ seeking an office assistant with minimum 1 year experience and willingness to learn. General Duties: Answering phones, managing emails, and directing correspondence. Scheduling appointments and meetings. Assisting with project coordination, including tracking deadlines and facilitating both internal and external communication. Creating, organizing, and maintaining files, both physical and digital. Maintaining spreadsheets, databases and ensuring accurate record-keeping. May assist with tracking expenses and basic bookkeeping tasks. Key Skills: Strong organizational and time management skills Excellent written and verbal communication in both English and Spanish Proficient with computer, Microsoft Office Products, and Google Suite Great attention to detail Ability to work independently and within a team environment. Must be able to follow direction of Owner and be able to ask questions when not sure about exactly what is needed Must be able to find solutions independently but know that it must be presented before putting into action Able to adapt to changing priorities and handle multiple tasks simultaneously Must work well under pressure and in a fast paced environment

Administrative Assistant / Remote] - Anywhere in U. Competitive pay / Benefits - As an Office Assistant you'll: Answer phones and direct calls; Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records; Provide account access, usage

Job Description Job Purpose: The Receptionist / Administrative Assistant serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment that reflects the organization's values. This role is pivotal in managing front desk operations, coordinating administrative tasks, and supporting various departments to maintain smooth office functionality. The successful candidate will handle scheduling, correspondence, and document management with accuracy and discretion. They will also assist in organizing meetings, maintaining office supplies, and facilitating communication between staff and external parties. Ultimately, this position contributes significantly to the overall efficiency and positive image of the organization by providing reliable administrative support and exceptional customer service. Responsibilities: • Greet and assist visitors and clients promptly and courteously, managing the reception area to create a positive first impression., • Answer, screen, and direct incoming phone calls and emails to appropriate personnel or departments., • Manage scheduling and calendar coordination for meetings, appointments, and conference rooms., • Perform general administrative duties including data entry, filing, photocopying, and maintaining office supplies inventory., • Prepare and distribute internal communications, memos, and reports as needed., • Assist with travel arrangements, expense reports, and other clerical tasks to support staff and management., • Maintain confidentiality of sensitive information and handle all interactions with professionalism and discretion., • Manage office supplies / inventory and coordinate timely purchase orders with vendors., • Coordinate with building management all activities related to the office and communicate the same internally. Qualifications and Experience: • Associate degree or higher in Business Administration or related field., • Experience with office management software and scheduling tools., • Familiarity with basic bookkeeping or invoicing procedures., • Customer service training or certification., • High school diploma or equivalent., • Proven experience in a receptionist or administrative assistant role., • Proficiency with Microsoft Office Suite (Word, Excel, Outlook)., • Strong verbal and written communication skills., • Ability to speak Arabic., • Ability to multitask and manage time effectively in a fast-paced environment. Skills Essential: The required skills such as communication and organizational abilities are essential for managing front desk interactions and coordinating administrative tasks efficiently. Proficiency in Microsoft Office enables the candidate to prepare documents, manage emails, and maintain schedules with accuracy. Multitasking and time management skills help in balancing various responsibilities, ensuring deadlines are met without compromising quality. Preferred skills like familiarity with office management software and basic bookkeeping enhance the candidate's capability to support broader administrative functions. Additionally, bilingual skills improve communication with a diverse client base, fostering inclusivity and better service delivery.

Job Description Overview Opportunity: Front Desk Supervisor Supervise front desk operations in accordance with established guest service, quality and sustainability standards. Your Growth Path Assistant Front Office Manager – Front Office Manager – Assistant General Manager Your Focus • Interview, select, train, schedule, coach, and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with HHM core values., • Resolve guest complaints and concerns by conducting thorough research of the situation and determining the most effective solutions., • Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction., • Participate in lobby ambassador and other activities related to interacting with guests on an individual level, thus creating a relationship and culture that will result in repeat stays., • Oversee front office operations in the absence of the Front Office Manager or Assistant General Manager., • Perform bookkeeping activities such as balancing accounts and conducting audits., • Make and confirm reservations., • Promote company and brand-specific marketing programs., • Greet guests immediately upon arrival; register and assign guests to hotel rooms., • Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate., • Compute bills, collect payments, handle cash, and make change for guests., • Close out guest accounts at time of check out. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances., • Create specific, measurable, achievable, realistic, and timely action plans to remedy guest service deficiencies., • Ensure hotel entrance, reception and other public areas are properly maintained in regards to cleanliness and appearance., • Follow sustainability guidelines and practices related to HHM’s EarthView program., • Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards., • Perform other duties as requested by management. Your Background and Skills • Associate’s or Bachelor’s degree preferred., • 1 to 3 years of related experience. Work Environment and Context • Work schedule varies and may include working on all shifts, holidays and weekends., • Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching, stooping, kneeling, or crouching. What We Believe People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Job Description Job Overview We are seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role is essential in supporting our daily operations and ensuring the smooth functioning of our office. The ideal candidate will possess strong financial acumen and experience with assisting high-level professionals, making them an invaluable asset to our administrative team. Responsibilities • Provide administrative support to ensure efficient operation of the office., • Manage and organize financial documents, including invoices and receipts., • Assist in preparing financial reports and maintaining accurate records., • Perform general ledger reconciliation and bank reconciliation tasks., • Support public accounting functions by assisting with double entry bookkeeping and financial concepts., • Collaborate with team members to streamline processes and improve efficiency., • Must have prior experience in bookkeeping and admin assistance, • Strong understanding of financial concepts, including double entry bookkeeping and general ledger reconciliation., • Experience in financial report writing and analysis., • Excellent organizational skills with a keen attention to detail., • Ability to manage multiple tasks simultaneously while meeting deadlines., • Strong communication skills, both written and verbal, to effectively interact with team members and clients., • Familiarity with public accounting practices is a plus.

Job Description • We are hiring immediately for full time ADMINISTRATIVE OFFICE PERSONNEL positions., • Location: UBS - 299 Park Avenue, New York, NY 10171. Note: online applications accepted only., • Schedule: Full time schedule; Monday through Friday, 8:00 am to 5:00 pm. More details upon interview., • Requirement: Two years of prior experience as a receptionist, administrative assistant, or in a similar role is required., • Perks: Free daily lunch, free uniforms provided, and an upscale working environment!, • Pay Range: $21.00 per hour to $22.50 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1518557. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email . Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A ! Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: • Trains other staff members to perform work activities, such as using computer applications., • Answers telephones, directs calls, takes messages and runs errands., • Prepares meeting agendas, attends meetings and records/transcribes minutes., • Makes travel arrangements., • Completes work schedules, manages calendars and arranges appointments., • Opens and routes incoming mail, answers correspondence and prepares outgoing mail., • Compiles, copies, sorts and files records of office activities, business transactions and other activities., • Completes and mails bills, contracts, policies, invoices and checks., • Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers., • Types, formats, proofreads and edits correspondence, reports and other documents., • Reviews files, records and other documents to obtain information to respond to requests., • Computes, records and proofreads data and other information., • Processes and prepares documents, such as business or government forms and expense reports., • Maintains and updates filing, inventory, mailing and database systems., • Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints., • Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions., • Troubleshoots problems involving office equipment. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Abides by all Company policies and procedures including but not limited to: • The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer., • The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables., • The use of slip-resistant shoes and proper lifting techniques. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: Applications are accepted on an ongoing basis. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job Description Assistant Manager Location: NY & NJ Department: Retail Reports To: Store Manager Company Overview Chestnut Group is a trusted convenience retail brand, preferred fuels marketer and exceptional place to work in the tri-state area. The privately held Company owns and operates gas stations and convenience stores under the Chestnut Market brand and is a preferred supplier for premium fuel flags including Shell, Exxon Mobil and British Petroleum among others. The company has a growing portfolio of wholesale customers and assets across the Northeast within its Chestnut Fuels business. Chestnut Group is focused on creating and delivering exceptional people-first convenience with care – every experience, every time. Come join our growing and passionate commercial team! Position Summary The Assistant Manager is responsible for supporting the Store Manager in the efficient and effective daily operations of the convenience store and fuel location. This role helps oversee store performance, team member support, customer service standards, and operational execution. The Retail Assistant Manager assists with scheduling, training, store operations, and financial controls while ensuring the store maintains high standards of cleanliness, merchandising, and customer satisfaction. When necessary, the Assistant Manager assumes the responsibilities of the Store Manager. Our Values • Safety – We protect the well‑being of our people, partners, and communities., • Quality – We deliver unmatched experiences and service., • Unity – We collaborate to achieve shared goals., • Integrity – We do the right thing, always., • Responsibility – We take ownership of our work and outcomes., • Respect – We treat everyone with dignity., • Empowerment – We give people the tools to succeed. Key Responsibilities • Assist the Store Manager in the daily management and operations of the convenience store and fuel station, • Support and enforce store policies, procedures, and operational standards, • Assume Store Manager responsibilities when the manager is unavailable, • Assist with employee scheduling, training, and shift management, • Provide prompt, courteous customer service and professionally resolve customer concerns, • Assist with daily bookkeeping, cash handling, deposits, invoicing, and gas pricing surveys, • Support inventory control by ensuring merchandise is stocked, rotated, and maintained, • Help maintain a clean, organized, and visually appealing store and fuel station, • Monitor store performance by helping control expenses, maximize profitability, and minimize losses, • Assist with time and attendance tracking for payroll processing, • Communicate employee relations issues or operational concerns to store leadership, • Prepare operational or performance reports as requested by management, • Support store team members and maintain a positive, team-oriented environment, • Perform the essential duties and responsibilities of Retail Team Members when needed Required Qualifications • Previous experience in retail, convenience store, customer service, or shift leadership roles preferred, • Experience with cash handling, POS systems, and retail operations, • Strong leadership, communication, and organizational skills, • Ability to work in a fast-paced retail environment, • Strong problem-solving and customer service skills, • Ability to support and motivate team members Work Environment & Physical Requirements • In-person retail store environment, • Shifts may include early morning, evening, overnight, weekends, and holidays, • Ability to stand for up to 8 hours per shift, • Ability to lift 35–50 pounds, • Frequent lifting, carrying, pushing, pulling, bending, twisting, squatting, kneeling, and reaching, • Competitive pay based on experience, • Comprehensive health coverage (applies to Full-Time positions), • 401(k) with company match (must meet age qualifications), • Professional development and career growth opportunities

Job Description At Curaleaf, we're redefining the cannabis industry with a strong commitment to quality, expertise, and innovation. As a leading global cannabis provider, our brands—including Curaleaf, Select, and Grassroots—offer premium products and services in both medical and adult-use markets. Join us at Curaleaf to be part of a high-growth, purpose-driven company that champions corporate social responsibility through our Rooted in Good initiative, supporting community outreach and positive change. Here, you'll have the opportunity to make a meaningful impact, drive innovation, and help shape the future of cannabis. Assistant Store Manager Job Type: Full Time, Exempt (Bonus Eligible) Location: 10718 70th Rd, Forest Hills, NY 11375 The candidate must have open availability on weekdays, evenings, weekends, holidays, and occasional overnights. Who You Are: As an Assistant Store Manager, you will assist the Store Manager in helping develop, lead, and motivate a team to deliver an exceptional customer experience that supports building brand loyalty and achieving financial targets. You will operate as the Manager on Duty as assigned by Store Management as well as representing Curaleaf as a brand ambassador by providing top-notch customer service and educating guests on our products. What You'll Do: • Proactively communicate with Store Manager, District Manager and Cross-functional Partners to maximize revenue opportunities., • Model the way and leads selling behaviors, aligned with our brand culture, to support building loyal customer relationships and delivering on key financial targets., • Monitor and analyze the customer service provided by team members, offer feedback and coaching., • Model and share customer service best practices with all team members to deliver a distinctive and delightful guest experience, including interpersonal habits and Curaleaf service traits., • Supervise the operation of the store and team members, opening/closing/changing shifts, task delegation, and scheduling team members, • Supervise the control of the store money including register counts, withdraws from the bank, armored car pickups, safe deposits, change orders, and oversee all aspects of bookkeeping including ledger, invoices, cash reports, and time records., • Learn to analyze inventory trends and supervise inventory management, including ordering items, keeping stock, and leveraging company resources to avoid outs and overstock., • Maintain knowledge of all computer and technology systems and software (e.g. registers, LeafLogix, etc.)., • Comply with all company policies and procedures; maintain respectful relationships with coworkers., • Complete special assignments and other tasks as assigned, including assisting team members as needed., • Willing to travel to other locations for training and/or coverage, • Travel Requirements: 10% - 25%, • Minimum of 1 year of experience in retail and/or customer service experience in a high-paced selling environment., • You have a minimum of 1 year of retail supervisory experience., • You possess strong sense of business acumen and an understanding of how to measure success through the achievement of financial targets and other key performance indicators., • You are fluent in reading, writing, and speaking English., • You have the willingness to work a flexible schedule including extended days, evenings, and weekend hours., • You have previous experience working in a heavily regulated industry., • You possess strong leadership skills, ability to build and manage teams., • You possess strong salesmanship skills. Experience in driving revenue., • You have strong experience and attention to detail in cash handling and POS operations., • You've demonstrated a desire for continued learning and the ability to effectively share information with broad audiences., • You have previous experience in the cannabis industry. Physical Requirements: While performing the duties of this Job, the employee is regularly required to stand, walk, talk or hear, stoop, kneel, crouch or crawl, use hands and finger to feel, reach with hands and arms, and lift up to 25 pounds. The employee is occasionally required to climb, balance, and lift up to 50 pounds. This position requires close vision (clear vision at 20 inches or less). Work Environment: This job operates in a professional retail environment. This role routinely uses standard office equipment such as computers, POS systems, phones, photocopiers, and filing cabinets. This position has allergen warnings including potential exposure to dust, pollen, and plant pathogens and requires the ability to work in confined spaces, have a high stress tolerance, adaptability, and be flexible to work in an ever-changing environment. Curaleaf Pay Transparency$55,000—$61,000 USD What We Offer: • Career Growth Opportunities, • Competitive Pay and Benefits, • Generous PTO and Parental Leave, • 401(K) Retirement Plan, • Life/ Disability Insurance, • Community Involvement Follow us on Social Media: Instagram: @curaleaf.usa Twitter: @Curaleaf_Inc LinkedIn: Curaleaf LinkedIn Curaleaf Holdings, Inc. (TSX: CURA) (OTCQX: CURLF) ("Curaleaf") is a leading international provider of consumer products in cannabis with a mission to enhance lives by cultivating, sharing, and celebrating the power of the plant. As a high-growth cannabis company known for quality, expertise and reliability, the Company, and its brands, including Curaleaf, Select, Grassroots, Find, and Anthem provide industry-leading service, product selection and accessibility across the medical and adult-use markets. Curaleaf International is powered by a strong presence in all stages of the supply chain. Its unique distribution network throughout Europe, Canada and Australasia brings together pioneering science and research with cutting-edge cultivation, extraction and production. Home | Curaleaf | Cannabis with Confidence Our Vision: To be the world's leading cannabis company by consistently delivering superior products and services and driving the global acceptance of cannabis. Our Values: • Lead and Inspire., • Commit to Win., • ONE Curaleaf. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Individuals adversely impacted by the war on drugs are encouraged to apply. Current Curaleaf employees should apply for open positions through our Internal Job Board, which can be accessed via the link on The Leaf.

Job Description Role Summary Our client, a company operating within the wholesale apparel industry, is seeking a Bookkeeper / Assistant Controller to support day-to-day accounting operations and financial reporting. This role is well suited for a hands-on accounting professional with experience supporting wholesale businesses that sell through large retail partners and manage international trade–related transactions. Key Responsibilities Perform day-to-day accounting activities and support the finance team with ongoing financial operations Manage bank reconciliations and general ledger account reconciliations Oversee Accounts Payable, including reviewing, analyzing, and approving vendor invoices for payment Generate checks and initiate wire payments Manage Accounts Receivable activities, including submitting customer orders for approval and performing monthly reconciliations Process credit card payments and maintain accurate AR records Issue and manage letters of credit Calculate, process, and pay sales commissions Calculate, record, and pay customs duties and related charges Assist with financial reporting and ad hoc accounting projects as needed Required Qualifications 3+ years of hands-on accounting or bookkeeping experience Prior experience in a wholesale business selling products through large retail customers Experience issuing letters of credit and handling duty payments Familiarity with sales commission calculations and payments Proficiency with Sage 100 accounting software Strong attention to detail and ability to manage multiple accounting tasks Solid organizational and communication skills Preferred Qualifications Experience in the wholesale apparel industry Exposure to import/export or international trade accounting processes

Job Description For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness. Supportive Housing provides housing and mental health services to those with documented history of homelessness, substance abuse, and chronic mental illness. Counseling, case management, substance abuse rehabilitation, wellness, socialization, community integration and crisis management services are available for the residents. STATEMENT OF THE JOB The Resource Assistant will work as a member of a social services team supporting mentally ill adults with histories of homelessness living in permanent affordable housing. Resource Assistant will provide general management of office and related bookkeeping, overseeing of all program’s billing systems; oversee clerical/secretarial staff; overall management of physical plant; assesses and coordinates maintenance of premises and equipment; provides information for budget expense decisions; responsibilities producing procedures. The agency has embraced the concept of a fully integrated system of care for all consumers of service. This requires that the staff assess the client's needs holistically and see it as their responsibility to connect the client with services needed--internal or external to the agency, regardless of the door to which the consumer enters the system. • Maintain and coordinate general office services., • Ensure all program equipment including photocopier, fax machine, computers, & printers are in working order., • Maintain monthly Financial Ledger with weekly entrees of deposits and fax to fiscal department for processing after administrative review of direct supervisor. Maintain a twelve month calendar for distribution of Personal Needs Allowance checks., • Maintain an accurate and orderly record keeping system of financial and office records., • Set up, organize, and maintain confidential files and agency documents., • Monitor, order, & purchase supplies, • Prepare check requests; maintain spreadsheets of program expenses to remain within program budgets., • Act as liaison with Accounting Department and the Administrative Specialist., • Responsible for the weekly Petty Cash Summary in order to keep an accurate and steady cash flow system., • Monitor the completion of staff timesheets, personnel cards, processing of staff insurance claims, payroll authorizations, reports of any incidents/accidents on the promises in a timely manner., • Manage and oversee the O.T.P.S. budget for office maintenance and supplies; provides timely information to Program Manager for budget and expense handling., • Maintain data base as required by the Agency and program funding source., • Provide information to program participants upon request., • Assist with program activities/special projects that promote the overall health and well-being of clients, • Assists with audits and familiarizing auditors with procedures and record keeping practices., • Assist in answering phone messages some of which are placed by a psychiatric population, receiving referral questions and all other calls in a courteous manner., • Type meeting agendas, reports & correspondence as requested. QUALIFICATIONS: • High School Diploma or GED, • Two years Business experience including office management, word processing, data entry and basic accounting required., • Trained on CERNER/NETSMART, • Flexibility to be assigned to another program site in order to provide support staff coverage., • Bilingual Spanish-speaking a plus., • Ability to travel throughout the five boroughs to multiple program sites during all hours of program operation as needed., • Ability to work extended hours as needed (early morning appointments, evenings and Saturdays)., • Must be able to occasionally lift and/or move up to 25 pounds. BENEFITS: • We offer competitive salaries and excellent benefits, including:, • Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually), • Medical, • Dental, • Vision, • Retirement Savings with Agency Match, • Transit, • Flexible Spending Account, • Life insurance, • Public Loan Forgiveness Qualified Employer Company DescriptionFor over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.

Job Description Regional Beverage Trainer & Technical Liaison maman is a french bakery, café and leading lifestyle brand founded in 2014 by owners elisa marshall & benjamin sormonte, with locations across north america and canada. inspired by family traditions, and the highest quality ingredients, maman offers a selection of delicious baked goods {including their famous nutty chocolate chip cookie}, coffee, fresh breakfast, and lunch options spanning from hearty salads & sandwiches to savory quiches. in addition to hosting intimate events, maman has partnered with leading brands for partnerships and activations. from baby showers and birthday parties to engagements, we’re able to help celebrate customers & make new beautiful memories. in september 2021, maman founders elisa marshall & benjamin sormonte released the highly anticipated maman: the cookbook. our ideal candidate is an extremely organized and detail-oriented beverage professional who has extensive experience in nyc cafe culture. you are passionate about food and beverage trends and take pride in your craft, sharing your expertise through training and mentorship. you are a natural problem solver who enjoys meeting new people in the field and building dynamic teams with flawless beverage execution. Position Summary The Regional Beverage Trainer & Technical Liaison plays a key role in supporting the operational excellence of maman’s 29+ NYC locations. This position combines hands-on training, technical troubleshooting, inventory coordination, and operational support for the beverage program. Working out of the Greenpoint Coffee Lab, maman HQ and in store, this role partners with the Beverage Director and Beverage Team to train baristas and new hires, coordinate equipment maintenance, manage beverage-related inventory and supplies, and support new store openings. The ideal candidate is highly organized, technically capable, and passionate about coffee and café culture, with the ability to communicate effectively across teams and respond quickly to operational needs in the field. Essential Responsibilities Training & Education * Plan, schedule, and lead NYC-based barista training sessions at the Greenpoint Coffee Lab for multiple role levels, including new baristas, assistant managers, store managers, and regional directors - tailored specifically for each position * Work with the Beverage Team to develop and maintain a training scheduling system, including follow-ups and progress reports for store managers and regional directors * Assist in the creation of training materials, including internal training videos and documentation for new menus, beverage launches, and operational standards * Support seasonal menu launches and new beverage program rollouts across NYC locations New Store Openings * Assist the Beverage Director and New Store Opening (NSO) team with NYC-based store launches * Schedule, prepare and distribute NSO kits, packaging and dispatching of items to new locations in advance of openings * Work on site for the pre-opening week and into the first 1-2 weeks of the opening to oversee the barista team on site * Follow up as needed to ensure maman standards are upheld Technical Support & Equipment Coordination * Serve as the first technical responder for beverage equipment issues - know when to handle in house and when to escalate to coffee service partners for technical support * Troubleshoot issues with store team via electronic communication or through in-person visits as needed * Maintain communication between store teams, technicians, and the Beverage Team regarding equipment issues and solutions * Assist Beverage Team with supplying NYC stores with any new tools or technology needed to achieve a new seasonal menu or new beverage product launch * Manage stock of beverage-related small wares and replacement parts, coordinating the dispatch of supplies to NYC stores through drivers at least twice per week based on store requests * Oversee NYC-wide water filtration purchasing and management across 29+ store locations * Maintain sufficient inventory of all filter variations and related supplies for dispatch Administration & Communication * Track and log ongoing store equipment or operational issues identified through Preventative Maintenance reports, overseeing scheduling of maintenance visits and communicating effectively with in store leaders and Beverage Team * Conduct audits of all store weekly recap emails to address and schedule any maintenance or repairs needed * Keep clear, timely communication with the Beverage Director, Beverage Team and store teams * Perform basic bookkeeping for beverage department purchases, maintaining organized records related to purchasing, training, maintenance, and store support * Remain flexible and available to assist with duties related to cafe operations or the beverage department as needed * Be available for occasional weekend calls related to emergencies or store opening requirements Qualifications & Skills * 3–5 years of cafe or specialty coffee experience preferred * High-level barista skills and strong understanding of beverage standards and execution * Experience with coffee equipment including basic familiarity with La Marzocco espresso machines and Fetco brewers * NYC Food Handlers Certification * Excellent time management, communication, and problem-solving skills * Willingness and ability to travel frequently throughout NYC region, working out of several locations weekly * Energetic, approachable, adaptable with experience building and training high-performing teams * Ability to lift up to 50 lbs and stand for extended periods * Be prepared to share your latte art or any other relevant materials or certifications with the team! What We Offer At maman, we’re proud to provide a supportive and people-first environment where leaders can thrive and grow. Our Regional Beverage Trainers enjoy: * A collaborative culture that values teamwork, initiative, and continuous improvement * Competitive salary and growth opportunities within a fast-growing brand * Comprehensive healthcare options, 401k and commuter benefits * Two weeks Paid Time Off and a flexible, supportive work environment * Ongoing professional development, training, and opportunities for internal mobility * Sweet perks cookies, coffee, and in-store discounts * A company culture where we roll up our sleeves, support one another, and celebrate shared success Keep in mind that maman is growing and developing everyday. We all do a little bit of everything & like to roll our sleeves up and get our hands dirty to help a colleague out. Thank you for your interest in maman and look forward to chatting with you.

Job Description Real Estate Bookkeeper / Administrative Assistant • Salary: $60k, • Type: Direct Hire, • Location: West Orange, NJ A well-established real estate firm in West Orange, NJ is seeking a dependable and detail-oriented Bookkeeper / Administrative Assistant to join their team. This role is ideal for someone with strong administrative skills who also enjoys working with numbers and interacting with clients and tenants. We’re looking for someone organized, professional, and comfortable handling both bookkeeping tasks and day-to-day communication. Responsibilities: • Manage daily bookkeeping tasks, including AP and AR, reconciliations, and billing, • Collect and process rent payments, • Communicate with tenants and clients via phone and email, • Provide excellent customer service and respond to inquiries professionally, • Maintain accurate financial and tenant records, • Use Yardi and QuickBooks for bookkeeping and property management tasks, • Utilize Microsoft Office (Excel, Outlook, Word) for reporting and daily work, • Provide general administrative and office support as needed Qualifications: • Strong attention to detail and comfort working with numbers, • Excellent communication and customer service skills, • Proficiency in QuickBooks and Yardi preferred, • Organized, reliable, and able to manage multiple priorities Compensation & Benefits: • Supportive work environment, • Professional growth opportunities, • PTO, Vacation, Personal Days, plus 12 paid holidays, • Medical Benefits and 401KCompany DescriptionWhy PrideStaff Financial? At PrideStaff Financial we bring more to our associates than just accounting and financial employment opportunities. We focus on what you value most and provide resources such as tips for interviews, resumes, and references to provide the best possible experience as you go through the interview process. In short, we help you find the work you want and need.Why PrideStaff Financial?\r\n\r\nAt PrideStaff Financial we bring more to our associates than just accounting and financial employment opportunities. We focus on what you value most and provide resources such as tips for interviews, resumes, and references to provide the best possible experience as you go through the interview process. In short, we help you find the work you want and need.

Job Description Office Manager / Accounting Assistant (Construction Required) Momentas, Inc. – Long Island City, NY $70,000–$75,000 + Benefits Momentas, Inc., a NYC-based high-end residential construction firm, is seeking an experienced and highly organized Office Manager / Accounting Assistant to support our daily operations and continued growth. Construction industry experience is required for this role. The ideal candidate understands job cost structures, payroll tracking, and the financial workflows that support active construction projects. This is a key position within our company, ideal for a proactive, detail-oriented professional who can keep financials accurate, operations organized, and projects running smoothly. Key Responsibilities Accounting & Job Cost Support • Maintain accurate accounting records and perform data entry, • Track and allocate job cost codes across multiple projects, • Calculate and process payroll hours (including timekeeping and timesheet management), • Perform bank and credit card reconciliations, • Manage accounts payable and assist with accounts receivable, • Oversee daily office operations and administrative functions, • Manage internal communications and documentation flow, • Maintain compliance records, insurance certificates, and project files, • Support the Principal and Project Management team, • Coordinate vendors, subcontractors, and office needs Qualifications • 3+ years of experience in office management and/or accounting support within construction (required), • Strong understanding of job cost codes, payroll processing, and timekeeping systems, • Experience with accounts payable, credit card reconciliations, and bookkeeping, • Proficiency in accounting software and Microsoft Office, • Highly organized with strong attention to detail, • Ability to multitask and prioritize in a fast-paced construction environment, • Strong communication and problem-solving skills What We Offer • Competitive salary: $70,000–$75,000, • Comprehensive benefits package, • Stable, growing company with high-end residential projects, • Professional, collaborative work environment, • Opportunity to grow with an established NYC construction firm If you have hands-on construction accounting experience and enjoy supporting both financial operations and project teams, we’d love to hear from you. Apply today to join Momentas, Inc. and be part of our continued success.

Job Description Job Title: Bookkeeper Classification: Non-exempt, part-time, temporary Pay Rate: $30 - $40/hour Reports to: Controller Brooklyn Bridge Park (BBP) is looking to hire a bookkeeper to support AP, AR, budgeting, and general accounting for one of NYC’s most iconic public spaces. This role is ideal for someone who is detail oriented, proactive, and experienced in nonprofit bookkeeping or accounting. Primary Responsibilities: * Process and code invoices, purchase orders, vendor bills, and support AP workflows. * Maintain vendor records, W-9s, reconcile AP/AR aging reports, and resolve discrepancies. * Prepare and issue customer invoices; record and apply cash receipts. * Perform bank reconciliations, general ledger entries, and month end close tasks. * Track expenses against budgets and assist with cost allocation and reporting. * Review financial records, payroll reports, and documentation for accuracy. * Maintain organized digital files to support audits and internal controls. * Support new systems and software implementation. Qualifications: * Previous experience as a Bookkeeper, Accounting Assistant, or similar role. * Strong knowledge of AP/AR, reconciliations, and budget tracking. * Highly organized, detail driven, and able to manage multiple tasks. * Strong communication and analytical abilities. * Experience with accounting software (QuickBooks Premiere, Sage Intacct, BILL, Excel). * BA/BS in Accounting, Finance, or related field preferred. About You: * You strive to be inclusive and collaborative. At BBP, we recognize that doing our best work means working together. We have each other’s back – and are helpful, humble and open. * You are committed. At BBP, we approach our work with integrity, positivity, and pride. We are committed to the public, the park and each other. * You are a problem-solver. At BBP, we prioritize learning, evolving and building creative solutions to ensure the Park remains a leader in sustainable green space for generations to come. * You value people and the environment. At BBP, respect is important to us. We strive to trust each other, act with good intention and communicate with openness. Working at BBP: We believe that BBP is a park for all people. We take pride in our ability to provide the community with a beautiful, functional, clean, and safe green space. Internally, we strive to provide a work environment where employees feel supported, respected, and a sense of belonging. Our staff are experts in everything from horticulture to community engagement to park operations and events. The work environment is welcoming, with hardworking and diverse staff who are dedicated to building, beautifying, and maintaining the park. ABOUT BROOKLYN BRIDGE PARK Brooklyn Bridge Park, one of the most transformative public projects in New York City in a generation, has revitalized a formerly industrial waterfront into a dynamic 85-acre civic space. Created to be environmentally and financially sustainable, Brooklyn Bridge Park is a model for resilient urban design that reconnects New Yorkers and visitors to the waterfront. Brooklyn Bridge Park (BBP) operates as a non-profit public benefit corporation of the City of New York and is responsible for the stewardship of the park—maintaining its landscapes, maritime infrastructure, and public amenities. BBP develops and delivers dynamic public programming that weaves together arts and culture, recreation, and environmental education to engage, inspire, and serve a diverse community. Brooklyn Bridge Park is an Equal Opportunity Employer. Brooklyn Bridge Park provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Powered by JazzHR WNs5kuUaNP

Job Description Position: HR Assistant Location: Queens, NY Job Type: Full Time/In Office 5 Days / Non-Exempt Compensation: $35,360 – $44.000 Per Annum Benefits: Medical / Dental / Vision / 401K / PTO About Us Since 2016 Midway Living, Inc. ("Midway") has been a catalyst for transformative change in the lives of homeless families, empowering them to discover their inherent strengths and to chart a path out of homelessness, allowing them to redefine their narratives and lead lives of purpose. Midway Living, Inc. is seeking a dedicated HR Coordinator to join our expanding team as we continue our mission of empowering homeless families. As our organization grows, the HR Coordinator will play a key role in supporting our staff, ensuring a positive and productive workplace, and helping drive initiatives that align with our commitment to transformative change. JOB OVERVIEW The HR Assistant provides administrative and operational support to the Human Resources department. This role focuses on recruitment coordination, onboarding support, employee record maintenance, benefits processing, compliance tracking, and general HR administrative functions. The HR Assistant ensures accurate documentation, timely follow-up, and strong internal customer service to staff across all shelter programs. EXPECTATIONS OF ALL EMPLOYEES The employee is expected to exemplify Midway Living’s policies and procedures with steadfast dedication, serving as a model of compliance within and beyond the organization. They embody the values and standards of Midway Living, setting an example for colleagues. With a meticulous approach to managing their workload, tasks are consistently completed promptly and efficiently. The employee demonstrates exemplary attendance and reliability, consistently arriving on time and rarely missing work, ensuring assignments are carried out with timeliness, accuracy, and thoroughness. Effective communication, both verbal and written, defines their interactions with superiors, colleagues, and external parties. They prioritize building and nurturing relationships, fostering productive collaborations with superiors and colleagues while maintaining professionalism and constructive engagement. ESSENTIAL JOB FUNCTIONS Recruitment & Onboarding • Assist with recruitment coordination, including scheduling interviews and managing hiring calendars., • Prepare offer letters and onboarding documents., • Support new hire onboarding and orientation logistics., • Process background checks and employment verifications., • Complete I-9 verification and maintain compliance documentation., • Maintain and update the ADP and Midway Living system., • Coordinate onboarding checklists and ensure all required documentation is collected. HR Administrative Support • Maintain accurate employee records in ADP and internal tracking spreadsheets., • Monitor employee document submissions and maintain organized digital personnel files., • Assist with onboarding and offboarding documentation., • Track employee trainings, certifications, and compliance requirements., • Support benefits administration, including enrollments, terminations, and changes., • Assist with annual open enrollment preparation., • Coordinate payroll-related documentation and updates., • Track leave requests and PTO balances., • Assist with audit preparation and ensure personnel files remain audit-ready., • Respond to general HR inquiries from employees., • Provide general administrative support to the Human Resources dept., • Perform other duties as assigned. General Office Administration • Maintain a clean and organized office environment., • Answer phone calls, greet visitors, and manage mail distribution., • Order and track office supplies and equipment., • Schedule meetings, interviews, and staff events., • Provide general support to management and staff. EDUCATION & CERTIFICATION • Associate’s or Bachelor's degree preferred, • Familiarity with ADP, QuickBooks, or other accounting/HR platforms required QUALIFICATIONS & PREFERRED SKILLS • 2+ years of administrative experience, preferably in HR and/or bookkeeping., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Excellent organizational skills and strong attention to detail., • Ability to maintain confidentiality and handle sensitive information., • Strong written and verbal communication skills.

Job Description JOB SUMMARY: Under the supervision and direction of the program administrative supervisor, the Administrative Assistant provides administrative and clerical support to the program staff and functions as the liaison between agency departments and programs. The Administrative Assistant is responsible for managing client records, operating and coordinating the management information system, maintaining accounting and budget records for recipient and program expenditures and performing reception activities such as triaging calls and coordinating communication between the program and recipients. This work is carried out under varying conditions of direction and availability of guidelines and by the skilled use of various kinds of equipment, such as computers with a variety of software packages (e.g. CORE, Anasazi, Microsoft Office) and other automated systems. ESSENTIAL JOB FUNCTIONS: • Responsible for overall office management keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner., • Responsible for Purchase Order management: monitors the inventory of program and office supplies and prepares purchase orders as needed. Follows through with the purchasing process by placing orders, confirming deliveries and providing documentation to and from the Finance department., • Responsible for development of program monitoring systems, such as client chart tracking systems, to ensure that chart forms that need updating are completed on time by the staff. Ensure that all monthly reports are typed, submitted and routed on time to the appropriate person., • Provides reception services receives phone calls and visitors with courtesy and professionalism, takes accurate phone messages, directs incoming and outgoing calls and faxes in a timely and accurate manner., • Cleans and maintains equipment and resolves routine problems with equipment and systems., • Develop and revises work methods as needed., • Maintains inventory and requisitions office supplies., • May be required to take minutes at meetings and produce a final typed copy for distribution to appropriate individuals either by hard-copy or electronically., • Designs, sets up and maintains electronic and hard-copy files of correspondence/documents, codes and files material, searches for requested material and periodically purges obsolete material for storage in records center or for appropriate disposal., • Types and distributes meeting notes, correspondence and reports. Organizes the flow of paper in the office., • Greets visitors, recipients, answers telephones, responds to standard inquiries concerning program activities and procedures, and refers more technical questions to appropriate staff., • Develops, maintains and updates program manuals and information., • Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows-up to see that instructions are followed and deadlines are met., • Other related duties that may be assigned., • Greets visitors, recipients, answers telephones, responds to standard inquiries concerning program activities and procedures, and refers more technical questions to appropriate staff., • Develops, maintains and updates program manuals and information., • Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows-up to see that instructions are followed and deadlines are met., • Review and update Medicaid information in CORE for monthly billing., • Reviews and confirms that appropriate billing documentation has been obtained., • Secures medical documentation required by program for billing ex. Physician authorization., • Runs assigned daily billing reports to determine account needs and updates files with current billing information., • Maintains knowledge of Medicaid and Medicare guidelines and applies that knowledge to billing as required by individual programs., • Understands Medicaid/Medicare and Insurance billing including coordination of benefits., • Works collaboratively with clinical staff and other staff to ensure that correct diagnosis/procedures are reported to Medicaid/Medicare and third-party insurance carriers., • Monitors electronic transmission of claims to avoid delay in processing. Check and balance all claims/services were loaded and file was received., • Identifies monitors and corrects errors made on electronic and paper claims and follows up until service is properly documented and resubmits claims., • Works with Supervisor to maintain accuracy of reference materials and implementation of new billing codes and fee schedules., • Multi-tasks in various computer applications to gather billing and collection information., • Works unbilled revenue reports to verify pending claims and bring them closure., • Committed to the active promotion of ICL values and goals., • Ability to become proficient with EHR software., • Knowledge of Medicare, Medicaid and Managed Care guidelines., • Ability to establish effective working relationships with a variety of people at all levels of the organization., • Knowledge of office and secretarial practices and procedures., • Knowledge of proper grammatical usage, punctuation and spelling., • Knowledge of agency policies and program policies, procedures and functions., • Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)., • Ability to organize office operations., • Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard., • Ability to design and maintain filing systems., • Ability to resign forms for the collection of information., • Ability to maintain program accounts., • Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material., • Ability to use and maintain office equipment and systems., • Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames., • Ability to format, use and prepare forms, charts, tabular listings and other documents., • Ability to organize materials to establish and maintain electronic and hard-copy files., • Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries., • Ability to proofread and correct errors., • Committed to the active promotion of ICL values and goals., • Ability to become proficient with EHR software., • Knowledge of Medicare, Medicaid and Managed Care guidelines., • Ability to establish effective working relationships with a variety of people at all levels of the organization., • Knowledge of office and secretarial practices and procedures., • Knowledge of proper grammatical usage, punctuation and spelling., • Knowledge of agency policies and program policies, procedures and functions., • Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)., • Ability to organize office operations., • Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard., • Ability to design and maintain filing systems., • Ability to resign forms for the collection of information., • Ability to maintain program accounts., • Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material., • Ability to use and maintain office equipment and systems., • Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames., • Ability to format, use and prepare forms, charts, tabular listings and other documents., • Ability to organize materials to establish and maintain electronic and hard-copy files., • Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries., • High School Diploma or GED plus at least two years of clerical or secretarial experience, or graduate of secretarial school. Preferably education should include coursework in bookkeeping/business., • AA degree preferred but not required. Post-high school courses in Medicare/Medicaid billing, data processing, medical terminology or Accounting highly desirable. At least one year of Medical Billing or other insurance billing preferred., • Must be able to satisfactorily use computer work processing equipment and programs (Microsoft Word) and type letters, reports, forms and other documents.

Job Description Rising Tide Dental is seeking a highly organized and motivated Executive Administrative Assistant! Come join our family and be a part of a fast growing Dental Supporting Organization! This role will provide comprehensive support to our executive team. This role demands exceptional multitasking abilities, strong communication skills, and a keen attention to detail. The ideal candidate will be responsible for managing calendars, coordinating events, and ensuring smooth office operations while maintaining a high level of professionalism. Essential Duties and Responsibilities: • Provide executive administrative support, including calendar management and scheduling appointments., • Coordinate and plan events, meetings, and travel arrangements., • May often shadow CEO who is also a doctor/owner to multiple New York dental practices to assist with follow up tasks and project management., • Assist with project coordination and ensure timely completion of tasks., • Manage office operations, including filing, data entry, and clerical duties., • Maintain accurate records through bookkeeping and transcription tasks., • Handle phone etiquette with professionalism while managing a multi-line phone system., • Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, and data management., • Support customer service initiatives by addressing inquiries and providing assistance at the front desk., • Implement effective organizational systems for office management and filing. Education and Experience & Knowledge, Skills, and Abilities: • Proven administrative experience in an office environment; experience as a personal assistant is a plus., • Strong typing skills with proficiency in data entry and clerical tasks., • Excellent organizational skills with the ability to manage multiple priorities, • effectively., • Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and, • Microsoft Outlook Calendar., • Familiarity with Google Workspace tools (Docs, Sheets, Drive)., • Experience with DocuSign for document management is desirable., • Strong proofreading skills with attention to detail in written communications., • Ability to work independently as well as collaboratively within a team setting., • Prolonged periods of sitting, standing, or bending while performing procedures., • Standard dental office setting with exposure to dental instruments, equipment, and chemicals., • Travel to multiple NY office locations will be required, The above statements are intended to describe the general nature and complexity of the work being performed by personnel assigned to this classification, and do not represent an exhaustive list of all tasks, duties, and responsibilities required of personnel assigned to this position. EEO Statement: Rising Tide Dental Partnership Organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or protected veteran status.

Job Description SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. This is a Part-Time role totaling 21 hours per week. Monday & Tuesday: 9:30AM to 5PM; Sunday: 10AM to 4PM Office Location: 24 Hillside Ave, Williston Park, NY 11596 DUTIES & RESPONSIBILITIES: • Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department., • Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department., • Orders installation and removal of signs, as well as maintains office sign inventory., • Accurately maintains the Lock Box inventory and logs., • Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents., • Processes checks for funds involved in real estate transactions., • Processes documents for new agents, including dues, board fees and applications., • Updates real estate transaction data into computer system., • Answers telephone and greets visitors., • Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner., • Process earnest money and commission check deposits, • Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills., • Ability to communicate professionally in oral and written fashion., • Must possess strong clerical, statistical and administrative skills., • Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy., • Prior experience in an office administrative role is preferred., • High school diploma required; business school education desirable;, • Knowledge of basic accounting, bookkeeping and computer skills required., • Ability to work independently on confidential material, • Must possess good judgment and problem solving skills. Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees. Powered by JazzHR k7iYPnZQTj

Job DescriptionBenefits: • Competitive salary, • Dental insurance, • Flexible schedule, • Health insurance, • Paid time off, • Training & development, • Vision insurance RESPONSIBILITIES The major responsibility of this position includes, but are not limited to: General Clerical Support • Telephones: Answer multi-line telephone system. Triage calls to determine nature and urgency of callers needs. Determine how best to handle, e.g., take necessary action, refer calls, and take messages. Retrieve messages from answering machine; take appropriate action. Accurately takes and delivers messages. Maintains log of all calls requiring further action., • Cash Handling/Bookkeeping: Receive and secure payments; prepare receipts; maintain cash log for Fiscal Department retrieval. Preparation, distribution, and reconciliation of client/staff incentives (Metro cards, gift cards, etc.), • Mail: Process in-coming documents/mail; maintain business machines by replacing paper, toner, etc.; use computer to prepare forms, labels, and other documents; maintain office supplies. Accepts and signs for packages and notifies addressee of package arrival., • Inventory/Supplies: Monitor and maintain accurate records of all office supplies, including quantities and usage trends, reordering items as needed to ensure that essential supplies are always available, organizing and labeling supplies to ensure they are easily accessible to employees, communicating with suppliers to negotiate pricing, ensure timely deliveries, and handle discrepancies or issues, tracking spending on office supplies to stay within the allocated budget, identifying and anticipating the needs of the office to prevent shortages, implementing strategies to reduce waste and encourage efficient use of supplies, conducting regular inventory checks to reconcile physical stock with inventory records, enforcing organizational policies regarding the use of office supplies to prevent misuse, preparing and submitting reports on inventory status, usage patterns, and expenditures to management.Reception and Registration Clients/Visitors: Greets visitors and obtains name and other pertinent information, notifying appropriate individuals of visitor's arrival, keep participants in waiting area apprised of their status regarding pending appointments, e.g., waiting time, delays, etc. Referrals: Document referrals in HCC (Haitian American Community Coalition) shared file; Referral follow-up Scheduling: Pre-screen patients by conducting concise, courteous, and informed interviews, obtaining patient history and insurance information to determine appropriateness for scheduling, Schedule visits with appropriate health care provider using EHR system to create appointments. Verify and update patient demographic and insurance information, confirm appointments by telephone, maintain and document no-shows in EHR system, continually assess providers schedules to ensure efficient patient flow Filing/Records: Performs any prep work required to the documents before scanning, scans documents checking for quality throughout the process, shred paper documents once quality check of scanning is complete, and properly enter information into computer system or as directed, may sort, file, and/or pull documents, e.g., lab report, pre-authorizations, etc., copy, fax, and transfer medical records, obtaining required signature(s) on releases and coordinating as needed. Patient Check In/Out: Collect payment for services, when necessary, schedule appointments for follow-up visits, ensure all paperwork is complete and patients have all information needed for any follow-up visits, fax in new and re-fill prescriptions to pharmacy, with proper authorization from provider HR Administrative Assistance Administrative Support: Assistance with maintaining and organizing employee records, both physical and electronic, support with managing HR-related documents, including employment contracts, onboarding paperwork, and policies, assisting with payroll preparation by providing relevant employee data (e.g., leaves, attendance, timesheets). Recruitment and Onboarding: Assistance with posting job ads and managing applications through ATS or job boards, scheduling interviews and communicating with candidates, assisting in the onboarding process, including preparing welcome kits and organizing orientation sessions. Employee Relations: Assisting in addressing employee queries about benefits, policies, and procedures, supporting employee engagement initiatives like events, recognition programs, and training. Compliance and Reporting: Assistance with ensuring compliance with labor laws and company policies, preparing and submitting HR reports, such as turnover, absenteeism, and compliance documentation, assisting with audits by providing necessary documentation. Training and Development: Coordinating employee training sessions and ensuring proper tracking of participation. Assistance with maintaining records of certifications, courses, and training schedules. Other Duties: Supporting HR projects and initiatives, such as performance management or diversity efforts. Helping with benefits administration, including enrollment and employee inquiries. EDUCATION Minimum: High School Diploma or Equivalent Preferred or Additional Education: Certification/Associates degree or higher in Business Administration, office management, or a related area. QUALIFICATIONS: 12 years of clerical, administrative, or office experience. Proficiency in office software (Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, and Teams). Familiarity with office equipment (printers, copiers, scanners, and fax machines). Knowledge of EHR systems (e.g., EClinicalWorks) is a plus. Fluent in English and Haitian-Creole; Spanish is a plus (trilingual) Core Skills: Organization: Ability to manage schedules, appointments, and multiple tasks simultaneously. Communication: Strong written and verbal communication skills. Time Management: Ability to prioritize and meet deadlines. Problem-Solving: Ability to address and resolve office issues efficiently. Attention to Detail: Ensures accuracy in documentation and tasks. Soft Skills: Professional demeanor and attitude. Interpersonal skills to work well with team members and clients. Adaptability and willingness to learn new systems or processes.

Job Description Job Title: Executive Assistant to the CEO Location: New York, NY Salary: 80k – 120k + Bonus Boutique Real Estate Investment Firm based in New York City is seeking a highly organized and proactive Executive Assistant to support the CEO. Responsibilities: · Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements · Act as the primary gatekeeper for the CEO by screening calls, emails, and visitors · Prepare correspondence, reports, and presentations as needed · Coordinate internal and external meetings, including agendas and follow-ups · Serve as the first point of contact at reception, greeting guests and managing incoming calls · Oversee general office operations, supplies, and vendor coordination · Assist with special projects and administrative tasks as assigned · Assist with lease documentation, record keeping, and transaction files · Track important dates related to leases and property management · Assist with bookkeeping tasks using QuickBooks, including tracking expenses and preparing basic reports · Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for reporting, scheduling, and document preparation Qualifications · 3+ years of experience as an Executive Assistant · Real Estate Industry knowledge and experience desired · Strong organizational and multitasking abilities · Excellent written and verbal communication skills · Proficiency in Microsoft Office Suite · Experience with QuickBooks preferred

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Paid time off About LoanBud LoanBud is a rapidly expanding fintech focused on supporting small businesses through innovative financing solutions. Our mission is to empower small-business owners by providing streamlined access to capital through SBA and other small-business loans. We foster a culture of growth, teamwork, and dedication to the entrepreneurial spirit. Position Overview Were hiring an Administrative Financial Assistant to keep our finance and partner operations running smoothly. You will assist with accounts receivable (AR), accounts payable (AP), commission management, partner onboarding, and general administrative tasks that support our Finance, Partnerships, and Executive teams. Key Responsibilities Accounts Receivable (AR): Generate and send invoices; maintain AR aging; post receipts and reconcile deposits; coordinate reminders and escalate past-due items; maintain customer billing records and supporting documentation. Accounts Payable (AP): Enter/code vendor bills; manage approvals; schedule payments; reconcile credit cards and expense reports; maintain vendor files (W-9s, profiles) and 1099 support. Commission Management: Maintain deal logs and commission matrices; prepare monthly commission statements; validate inputs against lender/partner reports; track payouts and resolve discrepancies. Partner Onboarding: Collect and file partner agreements and payment details; set up partners in CRM/finance systems; provision access to portals; schedule kickoffs; share enablement materials; maintain partner roster and payout settings. General Administrative Support: Assist with calendar/travel coordination; prepare agendas, notes, and follow-ups; organize digital files (Drive/Notion); maintain SOP checklists and recurring task cadences; support office operations (vendors, supplies, mail/shipments). Close & Controls Support: Assist with month-end close checklists, reconciliations, and tie-outs (banks, AR/AP, commissions); uphold documentation standards, approval limits, and confidentiality/InfoSec procedures. Requirements • 25 years of experience in bookkeeping/finance admin or operations support (startup or financial-services experience a plus)., • Proficiency with QuickBooks Online (Advanced preferred) and bill-pay/expense tools (Bill.com, Ramp, or similar)., • Strong spreadsheet skills (lookups, pivot tables) and comfort working with statements and PDFs., • Clear written and verbal communication; highly organized, detail-oriented, and deadline-driven., • Discretion handling sensitive financial and personal data. Nice to Have: Payroll/benefits exposure (Gusto/ADP); CRM familiarity (HubSpot/Salesforce); experience with commissions or revenue-share payouts; SBA, lending, mortgage, or brokerage exposure. Location The position is office-based in New York City, supporting our collaborative and interactive company culture. Compensation & Benefits • Compensation: Base salary $50k $65k, commensurate with experience., • Comprehensive health, dental, and vision insurance., • Generous paid time off to support work-life balance., • Competitive 401(k) plan with company matching. Application Process Interested candidates are invited to submit a detailed rsum and a brief cover letter explaining their fit for this role and motivation to join LoanBud. Be Part of Our Growth Story Join LoanBud and help more entrepreneurs access the capital they need to grow. Your operational excellence will directly accelerate approvals and partner successapply today and help shape the future of how small businesses access SBA financing.

Job Description HANAC, Inc. – originally founded by George Douris as the Hellenic American Neighborhood Action Committee – is a New York City–based multi-faceted social services organization. Since 1972, HANAC has provided vital services to vulnerable populations throughout New York City. HANAC is seeking a Temporary Program Assistant to support program operations during an employee leave of absence. This position will assist with administrative and fiscal functions of the program and may substitute for the Program Director when necessary. This is a temporary assignment expected to last approximately 2–3 months, or until the employee on leave returns, whichever occurs first. The assignment may be extended based on program needs. Rate of Pay: $23.00 per hour Work Schedule: Monday – Wednesday: 8:00 AM – 2:30 PM Thursday – Friday: 8:30 AM – 1:30 PM Location: 13-28 123rd Street College Point, NY 11356 Responsibilities include but are not limited to: * Maintain the petty cash system and related documentation * Perform DFTA unit data entry and reporting * Assist with case assistance program unit goals * Maintain financial ledgers including cash receipts and disbursements * Prepare monthly fiscal reports and submit to the Fiscal Department * Maintain accurate program filing systems and records * Provide general administrative support including light typing and telephone coverage * Assist the Program Director with operational and administrative tasks * Substitute for the Program Director when necessary * Assist with maintaining food inventory records * Perform other duties as assigned Qualifications * High school diploma required * At least two years of bookkeeping coursework or one year of experience as a full-charge bookkeeper * Administrative or supervisory support experience preferred * Strong computer skills including Microsoft Word and spreadsheets Additional Information This is a temporary position intended to cover an employee leave of absence. Employment in this role is not guaranteed beyond the duration of the leave. Powered by JazzHR aQRWmxMv96

Job Description JOB SUMMARY: Under the supervision and direction of the program administrative supervisor, the Program Assistant/Biller provides administrative and clerical support to the program staff and functions as the liaison between agency departments and programs. The Program Assistant is responsible for managing client records, operating and coordinating the management information system, maintaining accounting and budget records for recipient and program expenditures and performing reception activities such as triaging calls and coordinating communication between the program and recipients. This work is carried out under varying conditions of direction and availability of guidelines and by the skilled use of various kinds of equipment, such as computers with a variety of software packages (e.g. CORE, Anasazi, Microsoft Office) and other automated systems. ESSENTIAL TASKS: • Responsible for overall office management: keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner., • Responsible for Purchase Order management: monitors the inventory of program and office supplies and prepares purchase orders as needed. Follows through with the purchasing process by placing orders, confirming deliveries and providing documentation to and from the Finance department., • Responsible for development of program monitoring systems, such as client chart tracking systems to ensure that chart forms that need updating are completed on time by the staff. Ensure that all monthly reports are typed, submitted and routed on time to the appropriate person., • Provides reception services: receives phone calls and visitors with courtesy and professionalism, takes accurate phone messages, directs incoming and outgoing calls and faxes in a timely and accurate manner., • Cleans and maintains equipment and resolves routine problems with equipment and systems., • Develops and revises work methods as needed., • Maintains inventory and requisitions office supplies., • May be required to take minutes at meetings and produce a final typed copy for distribution to appropriate individuals either by hard-copy or electronically., • Designs, sets up and maintains electronic and hard-copy files of correspondence/documents, codes and files material, searches for requested material and periodically purges obsolete material for storage in records center or for appropriate disposal., • Types and distributes meeting notes, correspondence and reports. Organizes the flow of paper in the office., • Greets visitors, recipients, answers telephones, responds to standard inquiries concerning program activities and procedures, and refers more technical questions to appropriate staff., • Develops, maintains and updates program manuals and information., • Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows-up to see that instructions are followed and deadlines are met., • Review and update Medicaid information in CORE for monthly billing., • Reviews and confirms that appropriate billing documentation has been obtained., • Secures medical documentation required by program for billing ex. Physician authorization., • Runs assigned daily billing reports to determine account needs and updates files with current billing information., • Maintains knowledge of Medicaid and Medicare guidelines and applies that knowledge to billing as required by individual programs., • Understands Medicaid/Medicare and Insurance billing including coordination of benefits., • Works collaboratively with clinical staff and other staff to ensure that correct diagnosis/procedures are reported to Medicaid/Medicare and third party insurance carriers., • Monitors electronic transmission of claims to avoid delay in processing. Check and balance all claims/services were loaded and file was received., • Identifies monitors and corrects errors made on electronic and paper claims and follows up until service is properly documented and resubmit claims., • Works with Supervisor to maintain accuracy of reference materials and implementation of new billing codes and fee schedules., • Multi-tasks in various computer applications to gather billing and collection information., • Works unbilled revenue reports to verify pending claims and bring them closure., • Ability to become proficient with EHR software., • Knowledge of Medicare, Medicaid and Managed Care guidelines., • Ability to establish effective working relationships with a variety of people at all levels of the organization., • Knowledge of office and secretarial practices and procedures., • Knowledge of proper grammatical usage, punctuation and spelling., • Knowledge of agency policies and program policies, procedures and functions., • Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)., • Ability to organize office operations., • Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard., • Ability to design and maintain filing systems., • Ability to resign forms for the collection of information., • Ability to determine priorities., • Ability to maintain program accounts., • Ability to interact with consumers in a respectful and professional manner., • Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material., • Ability to use and maintain office equipment and systems., • Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames., • Ability to format, use and prepare forms, charts, tabular listings and other documents., • Ability to organize materials to establish and maintain electronic and hard-copy files., • Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries., • Ability to proofread and correct errors., • Ability to communicate basic information clearly and politely by telephone or in person., • Ability to report for work as scheduled on a consistent basis., • Ability to understand and adhere to internal and external laws, rules and policies. High School Diploma or GED plus at least two years of clerical or secretarial experience, or graduate of secretarial school. Preferably education should include coursework in bookkeeping/business. AA degree preferred but not required. Post-high school courses in Medicare/Medicaid billing, data processing, medical terminology or Accounting highly desirable. At least one year of Medical Billing or other insurance billing preferred. Must be able to satisfactorily use computer work processing equipment and programs (Microsoft Word) and type letters, reports, forms and other documents.

Job Description Program Assistant – Older Adult Center (Jamaica OAC) Location: Jamaica, NY Department: Older Adult Services Status: Full-Time Schedule: Monday – Friday, 35 hours per week Compensation: $17.00 – $18.00 per hour About Queens Community House (QCH) Queens Community House (QCH) provides a network of programs for children, youth, and older adults throughout the diverse communities of Queens. Our mission is to empower individuals and families with the tools to enrich their lives and build healthy, inclusive communities. Position Overview The Program Assistant is an integral member of the Jamaica Older Adult Center (OAC) team, working alongside the Director, Assistant Director, Kitchen Aide, and a rotating team of Case Workers and Program Instructors/Consultants. This role provides essential clerical, administrative, and programmatic support to ensure the smooth day-to-day operations of the center. The Program Assistant serves as a key point of contact for participants and helps create a welcoming, organized, and engaging environment. Key Responsibilities Administrative & Clerical Support • Greet participants and visitors in a warm and professional manner, both in person and over the phone, • Provide information, referrals, and general guidance to participants, • Prepare, print, and distribute flyers and program materials, • Register new participants and maintain accurate membership records, • Enter daily program activity units into STARS/PeerPlace, • Reconcile daily activity logs with recorded units for accuracy, • Prepare and submit monthly reports based on activity data, • Assist with setup and breakdown of meal service and program activities, • Support congregate lunch distribution and daily operations, • Assist with health, wellness, educational, and recreational programming, • Meet and maintain agency-wide performance standards, • Participate in required trainings and professional development opportunities, • Contribute to annual training plans and program evaluationsQualifications, • High School Diploma or GED required, • Minimum of 2 years of administrative or customer service experience, • Demonstrated ability to work effectively with older adults with patience, empathy, and flexibility, • Strong written and verbal communication skills, • Self-motivated and resourceful; able to work independently and collaboratively, • Proficiency in Microsoft Office (Word, Excel, Outlook) and database systems, • Bilingual required: Spanish, Bengali, or Hindi, • 403(b) retirement plan with employer contribution, • Generous paid time off (vacation, sick leave, and holidays), • Employee Assistance Program (EAP)

Job DescriptionSalary: $50,000.00 - $60,000.00 per year Job description: We are seeking a motivated and dynamic individual to join our team as an Assistant Administrator for Marketing and Sales. This entry-level position offers a unique opportunity to gain valuable experience in the marketing and sales field while contributing to the success of our organization. BENEFITS: • Paid Holidays, • Paid Vacation & Sick off, • Medical Insurance, • Pension Plan JOB RESPONSIBILITIES: • Marketing and Sales Support: Provide comprehensive assistance to the marketing and sales team to ensure smooth day-to-day operations. Collaborate with the team to execute marketing campaigns, promotional events, and sales initiatives., • Marketing Content Management: Assist in creating, curating, updating, and managing marketing content across various channels, including social media content, email campaigns, websites, and other promotional materials., • Bookkeeping: Maintain accurate records of marketing and sales expenses, ensuring proper documentation and organization of financial data., • Lead Report Updating: Regularly update and maintain lead generation and customer information databases, tracking prospects and their engagement status., • Vendor Sourcing: Research and identify potential marketing collateral vendors, negotiate contracts, and establish partnerships to ensure high-quality marketing materials., • Placing Orders: Manage the procurement process for marketing materials and sales tools, placing orders, tracking shipments, and ensuring timely delivery. QUALIFICATIONS: • Bachelor's degree in Marketing, Business Administration, or related fields is preferred., • 1-2 years of relevant work experience in marketing, sales support, or administrative roles is advantageous., • Proficiency in both English and Chinese is preferred due to the company's international clientele and partnerships., • Proficiency in Adobe Suite (Adobe Photoshop, Illustrator, InDesign) is a big plus, showcasing your ability to create and edit marketing materials., • Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines., • Excellent communication and interpersonal skills to collaborate effectively with team members and external partners., • Detail-oriented with a focus on accuracy in bookkeeping and data management., • Familiarity with marketing tools and platforms is a plus (e.g., social media management, email marketing, CRM systems)., • Ability to adapt quickly to new processes and learn industry-specific software as needed., • Proactive and self-motivated individual who can work independently and in a team environment. Job Types: Part-time, Full-time Benefits: • 401(k), • Health insurance, • Paid time off, • Retirement plan Schedule: • Monday to Friday Ability to commute/relocate: • Flushing, NY 11354: Reliably commute or planning to relocate before starting work (Required) Application Question(s): • Are you able to speak Chinese, • Are you able to read & write Chinese Experience: • Writing skills: 2 years (Preferred), • working: 2 years (Preferred) Work Location: In person

Job DescriptionWe are seeking an enthusiastic individual to join our team as a part-time Assistant Bookkeeper. This role will be responsible for working with our Agency Bookkeeper on processing the agency’s income and expenses. Responsibilities include but are not limited to data entry, maintaining records, creating reports, processing accounts receivable/payable, payroll, recording and verifying transactions. This position requires a sharp, organized, professional with an accounting/bookkeeping background. Associates or Bachelor’s Degree required. Must perform with a high degree of accuracy and attention to detail, be proficient in MS Office, QuickBooks, have excellent phone and interpersonal skills, and be able to multi-task. Job Type: Part-time Pay: $26.00 per hour Expected hours: 16 per week Schedule: Monday to Friday Education: Associates (Preferred) Work Location: In person Powered by JazzHR Q7Z0dLYDcV

Job Description POSITION SUMMARY: This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. Under the direction and supervision of the Facility and Resident Director, the Assistant is responsible for assisting the director in the day to day operations and issues in the YMCA building and to assist with residential day to day management. The resident and facility assistant also works to advance and leverage the YMCA of Paterson’s cause and brand. HOURS: Monday – Friday 8:00am-5:00pm OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. LEADERSHIP COMPETENCIES: · Collaboration · Communication & Influence · Philanthropy · Operational Effectiveness & Fiscal Management · Program/Project Management Responsibilities: 1. Develops, coordinates and manages oversight of the YMCA of Paterson annual budget., 2. Serves as the staff liaison to the Finance Committee. Prepare monthly financial reports and analysis for presentation at monthly Finance Committee and Board of Trustee meetings., 3. Prepares annual financial statements for Association audit., 4. Maintains oversight of Association accounting practices., 5. Maintains fiscal and corporate records., 6. Manages the preparation of the annual external audit and assist in the presenting information to improve the community’s understanding of the Y’s mission through the 990 tax return., 7. Maintains oversight of Annual and potential Capital Campaign finances., 8. Supervises and manages the accounting functions of: a. Purchasing b. Accounts Payable c. Accounts Receivable d. General Ledger, Cash Flow, & P&L Statements e. Bank Account and Balance Sheet Reconciliations f. Property and Fixed Asset Accounting g. Leases and Contracts h. Internal Auditing i. Document Retention j. Insurance Renewals 9. Recruits, hires, trains, supervises, schedules, coaches and evaluates staff and volunteers within the Business Office, to provide a safe and enjoyable work environment., 10. Conducts comprehensive annual performance review of staff, recognizing performance and providing counsel, feedback and direction for improving performance., 11. Conducts 90 day review of all new department staff., 12. Assures that Association financial reports are generated as required and distributed to all department heads in a timely manner., 13. Assists department heads in the development of pro forma budgets for potential projects as needed., 14. In compliance with the fiscal management policies of the association, supervises the accounting department to assure timely and accurate recording of all financial data, following generally accepted accounting practices., 15. Ensures that department purchases and expenditures are in accordance with the approved budget., 16. Monitors operating statements on a monthly basis and notify department heads and their supervisors about discrepancies and needed corrections., 17. Prepares and approves department payroll., 18. Serves on the Financial Assistance Committee, track scholarships by department and maintain at budgeted levels., 19. Reviews execution of contracts with vendors and suppliers. Ensure that competitive bidding occurs whenever possible., 20. Maintains and reports on the overall fiscal health of the Association., 21. Analyzes systems and procedures for efficiency and effectiveness., 22. Analyzes operating activities (such as class size, facility usage and events) for efficiency, effectiveness and profitability vs mission. Completed through annual cost study., 23. Assist in the articulation of the Y’s mission, values and beliefs through the interpretation of finances., 24. In cooperation with the auditors, assures that: a. Approved internal control processes are followed. b. Accounting staff are complying with proper bookkeeping procedures. 25. Oversees periodic internal audits., 26. Develops strategic financial goals for the association and incorporates into operations., 27. Provides computer support and functions as backup in all business office areas., 28. Responsible for Investment Funds management, ensuring that investment funds are properly used & managed according to fund policies., 29. Along with the President & CEO, serves as a Y representative to the Association’s Banking Institutions., 30. Assures that all staff under the incumbent’s supervision and all supervisory staff understand and comply with all personnel and other policies developed by the Board of Directors and professional staff. As a member of the professional staff, share responsibility for the administration of the overall Association., 31. Maintains discipline with children during all activities under the guidelines of the YMCA of Paterson Child Abuse Prevention Policy and Code of Conduct., 32. Follows all YMCA of Paterson policies and procedures., 33. Carries-out all aspects of the current strategic plan relative to his/her position., 34. Participates in Association-wide activities and events., 35. Represents the YMCA of Paterson in appropriate professional organizations and committees within the local community, as well as, in statewide YMCA activities., 36. Performs other job-related tasks as requested and necessary., 37. Keeps the President/CEO & Board Finance Committee apprised of matters requiring their attention. 38.Lends support to any other area of Development, as needed. 39. Performs other duties as assigned by VP and CEO,, 40. Participates in meetings, groups, coalition, etc. that leverages and expands the YMCA of Paterson’s cause, purpose and brand., 41. Participates in Y activities, such as committees, special events, Healthy Kids Day and Annual Campaign and other youth development and food related events, Qualifications 1. Bachelor’s degree in accounting, finance, business management or related field., 2. Minimum of 4 years’ experience in a management role, overseeing financial operations including the supervision of staff., 3. Minimum of 3 years’ experience in administering and ensuring data integrity of a comprehensive accounting System., 4. Comprehensive knowledge of federal and state accounting/financial regulations., 5. Proficient in accounting software, database management and Microsoft Office.

Job DescriptionBenefits: • Competitive salary, • Opportunity for advancement PRIMARY RESPONSIBILITIES AND DUTIES Below are list of some of the responsibilities, but not limited to the following: • Customer Services include answering phones and greeting customers., • Manage AMS360 to ensure all reporting is accurate and that all policies are entered from Agency zoom., • Manage Agencyzoom to ensure that producers enter in all their premium sales into the system., • Manage QuickBooks to ensure that the Agencys Bank Reconciliations are done on a monthly basis., • Manage the accounts, notes, and passwords in the Bitwarden password storage system on a daily basis., • Enter the producers policy premiums into AMS360 to generate their commission reports on a monthly basis., • Enter in the producers commission policies into AMS360 on a daily basis before commissions., • Maintain IVANS Downloads in AMS360, and authorize the downloads every day., • Process and review insurance documentation, and ensure all documents are complete., • Take payments from customers, and process them through the ePay portal, the BILL portal, or the specific payment portal that their policy dictates., • Serve as a backup for other jobs as necessary., • Help producers and CSRs with any questions they have in regards to AMS360 and Agencyzoom., • File and maintain customer insurance files. This information is personal and confidential., • Applies and renews any Insurance Licenses the producers and CSRs have in both their resident and non-resident states, • Handle both the search process and the onboarding process for new insurance carriers, • Completes and submits applications and related documentation to appropriate insurance markets., • Identifies and develops insurance prospects and appropriate markets., • Creates and maintains client or prospect lists., • Schedule staff meetings for the entire agency in Microsoft Outlook on a monthly basis., • Schedule onboarding meetings with insurance carriers on the behalf of the entire agency in Microsoft Outlook., • Prepares, requests, and sends binders to insureds., • Explain coverages and exclusions and document explanations in AMS360 for future reference., • Works with clients to ensure limit and coverage adequacy., • Provides needed information and clarifications about clients to company personnel, and documents system by transaction date., • Review existing policy coverages, at least annually, to upgrade accounts and remarket, if necessary., • Assists producer staff to collect client information in preparation of schedules of insurance, summaries, and renewal proposals., • Review appropriate policy change requests and other account activity., • Documents automated file as appropriate. Uses each client contact as an opportunity for coverage review and marketing of need covered., • Recommends and helps insureds carry out loss control programs, independently and with company loss control staff., • Contacts insureds to assist in collecting past due premiums or audit amounts., • Retains assigned percentage of accounts at each renewal., • Continues to develop relationships with the insured., • Accepts and handles any duties/prospects as assigned by agency management.Personal and Organizational Development:, • Participate in sales meetings., • Identifies training needs with assistance from managers. Develops a personal improvement plan and take responsibility for learning and improving technical and sales skills regularly., • Reads and interprets technical manuals and insurance information from carriers, vendors, publishers, etc., • Organize staff events., • Orders food and catering for events., • Maintain office supply inventory., • Install new office hardware such as monitors, printers, computers, phone systems, bluetooth accessories like keyboards, etc., • Fix hardware and software issues for any computers or printers that malfunction., • Mail out checks to insurance carriers, banks, or clients that we need to pay., • Mail out important documents to insurance carriers and clients when they are asked for.KNOWLEDGE, SKILLS, AND ABILITIES, • College education or equivalent insurance experience., • Adequate knowledge of the Agency Management Systems of AMS360 and Agencyzoom., • Adequate knowledge of the Bookkeeping System of Quickbooks., • Ability to communicate verbally and in writing with others, to explain complex issues, to receive and interpret complex information, and to respond appropriately., • Ability to understand written and oral communication and to interpret abstract information., • Adequate knowledge of insurance products and usages., • Adequate knowledge of rating procedures, coverages, and industry operations to effectively manage, maintain, and write assigned client and prospect lists and enter into AMS360 and Agencyzoom., • Adequate knowledge of insurance markets and reference to markets., • Knowledge of insurance rating and underwriting procedures., • Ability to carry out complex tasks with concrete and abstract variables., • Ability to add, subtract, multiply, and divide whole numbers, and to perform simple calculations involving decimals and fractions with accuracy., • Ability to utilize computer programs and understand functionality., • Ability to process written and other materials visually.Working Conditions:, • High-pressured, fast-paced environment with significant telephone and personal disruption., • Large number of multiple steps in complex system performed with accuracy and speed is essential to the successful completion of tasks.

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Training & development, • 50% Bookkeeping, • 3040% Executive Support, • Manage day-to-day bookkeeping in QuickBooks Online, • Maintain books for the primary company file and multiple smaller affiliated entities, • Process and code accounts payable and receivable, • Perform bank and credit card reconciliations, • Assist with month-end close, • Prepare internal financial reports for CEO and CFO, • Coordinate with outside accountants on tax filings, 1099s, and reportingCredit Card & Expense Oversight, • Collect, review, audit, and maintain receipts for all employee credit card transactions on a weekly basis, • Follow up on missing receipts and discrepancies, • Ensure strict compliance with company policies, • Maintain organized documentation and audit trailExecutive Assistant Support, • Manage CEO calendar and scheduling, • Coordinate meetings and travel, • Track follow-ups and ensure tasks are completed, • Prepare correspondence and reports, • Maintain confidentiality at all times, • Ensure leadership follows proper approval and documentation proceduresAdministrative Support, • Maintain organized digital and physical filing systems, • Oversee vendor communications, • Assist with HR administrative tasks, • Support operational projects as neededQualifications, • 3+ years bookkeeping experience required, • Strong proficiency in QuickBooks Online, • Experience managing multiple company files/entities preferred, • Experience supporting senior executives preferred, • Proficient in Microsoft Office (Excel, Word, Outlook), OneDrive, and Teams, • Strong understanding of AP/AR processes, • Highly organized with strong follow-through, • Comfortable upholding policy and process even when it requires firmnessIdeal Candidate Profile, • Highly organized and structured (Type A mindset), • Detail-oriented and process-driven, • Confident holding leadership accountable to procedures, • Strong financial discipline, • Comfortable managing multiple priorities Benefits • Health and Dental benefits, • Paid time off, • Simple IRA, • Professional development opportunities

The Accounts Payable (AP) Manager provides leadership and oversight for the Accounts Payable function of the Finance Department.This role ensures timely and accurate processing of all payables, maintains compliance with internal controls and regulatory requirements, and drives continuous process imp