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Job Description Job Description | Executive Assistant to the Director & CEO Division | Director & CEO’s Office Reporting Relationship | Director & CEO FLSA Status | Exempt About The Newark Museum of Art: We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides. We welcome everyone with inclusive experiences that spark curiosity and foster community. Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts. Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century. Job Summary: The Executive Assistant provides high-level, trusted support to the Director & CEO of The Newark Museum of Art. This role provides comprehensive administrative support, manages complex scheduling, prepares materials for meetings and Board engagement, tracks priorities and follow-up, and coordinates communication from the Director’s office. The Executive Assistant also manages sensitive projects and a wide range of responsibilities essential to the smooth and effective operations of the executive office, ensuring that the Director & CEO is well supported across their activities and priorities. The ideal candidate brings consistent administrative experience, including direct support of a C-level nonprofit leader, strong proficiency with administrative tools, a working knowledge of nonprofit structures, and exceptional written and verbal communication skills. Work Schedule: This position is full-time. Responsibilities: • Coordinate and manage the Director & CEO’s calendar, including meetings, travel, and logistics for any and all activities involving the Director & CEO., • Manage priorities and provide administrative support for the Director & CEO to ensure the office runs efficiently and effectively., • Act as the primary liaison between the Director and internal and external stakeholders, handling correspondence with diplomacy, discretion, and professionalism., • Send the Director & CEO a daily schedule highlighting meetings and key details., • Track projects, commitments, and follow-up items to ensure deadlines and responsibilities are met., • Prepare executive briefing notes, background materials, and presentations to support meetings and decision-making., • Draft and edit correspondence, reports, and presentations on behalf of the Director & CEO., • Serve as the key point of contact between the Director & CEO and staff, helping coordinate communication and next steps., • Maintain organized files, records, and contact lists for the Director & CEO’s office., • Track and manage the Director & CEO’s budget and expenses., • Prepare and process expense reports and reimbursement requests., • Support special projects and initiatives led by the Director & CEO., • Coordinate scheduling and communication between the Director & CEO and the Board of Trustees., • Assist in the preparation and distribution of materials for board and committee meetings, including agendas, minutes, and supporting documentation., • Manage logistics for board meetings, retreats, and committee sessions in coordination with the Manager, Administration., • Record meeting notes and track action items to support follow-up., • Maintain board records and governance documents with accuracy and discretion., • Maintain records for the Board of Trustees including bios, headshots, and committee lists., • Manage all relationships professionally, sensitively and confidentially., • Assist in coordinating organizational initiative meetings involving the Director & CEO; ensure the Director & CEO is aware of all organizational and operational activities., • Ensure the Director & CEO is aware of all activities locally, nationally, and globally that may support the sustainability and awareness of the Museum., • Serve as the primary note-taker in board meetings, leadership team meetings, and other meetings involving the Director & CEO; track key action items and ensure on-time delivery., • Ensure shared areas and meeting rooms are well-organized and maintained to support a professional and welcoming office environment in coordination with the Manager, Administration., • Maintain organized filing systems and records for the Director & CEO’s office., • Coordinate meeting space, materials, and other logistics for meetings and events hosted by the Director & CEO’s office., • Support improvements to office processes and general administrative needs as directed by the Director & CEO. Knowledge, Skills, and Attributes: • Minimum of six (6) years of progressively responsible experience in executive administration, operations, or chief of staff roles, preferably in museums, cultural institutions, or complex nonprofits., • Experience taking meeting minutes and supporting a C-level nonprofit leader required., • Bachelor's degree preferred; Business Administration, Arts Administration, Nonprofit Management, or a related field a plus., • Demonstrated proficiency with administrative tools, including Microsoft Office (Word, PowerPoint, Excel, Outlook, etc.) as well as Adobe Acrobat., • Proven expertise in managing an executive office and optimizing administrative functions., • Skilled at managing multiple complex priorities and deadlines in fast-paced, demanding, and dynamic environments., • Extensive experience liaising with Board of Trustees or Directors a plus., • Exceptional organizational, planning, and project management skills with meticulous attention to detail., • Superior written and verbal communication skills, including drafting high-level correspondence, reports, and presentations for diverse audiences., • Strong interpersonal skills with the ability to build rapport and effectively communicate with stakeholders at all levels., • Demonstrated ability to exercise discretion, maintain strict confidentiality, and handle sensitive information with the utmost integrity and professionalism., • Proactive problem-solver with strong analytical, critical thinking, and decision-making skills., • Proficiency in office management software, calendaring, enterprise resource planning (ERP) systems, database applications, and virtual communication platforms., • Willingness and ability to occasionally work and perform some tasks on evenings and weekends as needed., • Passion for arts and/or science., • Exceptional writing, research, organizational, technology and time management skills. Working Conditions/Physical Demands: • Primarily performed in a professional office environment, with significant time spent utilizing computer and communication devices., • Ability to remain in a stationary period for extended periods of time, move about, access, and operate computer equipment., • Ability to occasionally lift and move up to fifteen (15) pounds., • Ability to move throughout the Museum’s offices, galleries, facilities, and meeting spaces to engage with staff, trustees, and external partners., • Ability to navigate accessible public and administrative areas of the Museum, including use of elevators. Salary: $65,000–$75,000 annually, based on experience and expertise; includes a comprehensive benefits package, including medical plan, dental plan, vision, life insurance, Pension, 401K retirement, and generous paid time off The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination. We embrace a culture of inclusive excellence, ensuring that people of all backgrounds, identities, or abilities are empowered to explore, learn, contribute, and engage with the arts. Since its founding in 1909, the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision, which has shaped its aspirations, actions, and policies for over a century. More information on the Newark Museum of Art’s commitment to a culture of inclusive excellence can be found here. The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles, unless doing so would cause undue hardship for the organization. For inquiries regarding reasonable accommodation, please contact accessibility@newarkmuseumart.org.

Title: EXECUTIVE ASSISTANT TO THE CXO Location: Newark, New Jersey | Employment Type: 12-Month Contract | Potential: Permanent, Full-Time | Hiring: Immediate | Compensation: DOE Position Overview Systech International Inc. is seeking a highly organized, proactive, and discreet Executive Assistant to support the CXO with executive scheduling, business coordination, communications, administrative operations, and follow-up activities. The ideal candidate will demonstrate excellent judgment, attention to detail, confidentiality, and the ability to manage competing priorities in a fast-paced corporate environment. Key Responsibilities • Executive Support: Manage the CXO’s calendar, appointments, priorities, correspondence, and daily schedule; anticipate needs and resolve scheduling conflicts., • Meetings & Follow-Ups: Coordinate internal and external meetings, prepare agendas and materials, document decisions and action items, and follow up on outstanding commitments., • Timesheets & Approvals: Track timesheets, travel authorizations, administrative requests, and pending approvals; coordinate with relevant departments to ensure timely completion., • Travel & Expenses: Arrange business travel, accommodations, itineraries, and transportation; coordinate expense reports, receipts, and approvals., • Communication & Reporting: Draft professional emails, letters, reports, presentations, and meeting summaries; maintain accurate records and confidential documents., • Business Coordination: Liaise with executives, employees, clients, vendors, and internal departments; monitor deadlines, escalate urgent matters, and support operational priorities. Required Qualifications & Experience • 5 Plus years of proven experience as an Executive Assistant, preferably supporting a CXO, CEO, President, or other senior executive., • Demonstrated experience in calendar management, meeting coordination, business correspondence, travel arrangements, timesheet tracking, and approval follow-ups., • Excellent written and verbal communication, organizational, prioritization, and problem-solving skills., • Proven ability to handle confidential information, manage multiple deadlines, exercise sound judgment, and work independently., • High school diploma or equivalent required; a degree or diploma in Business Administration or a related field is preferred. Technical Skills • Microsoft Outlook: Calendar, scheduling, email, and meeting management., • Microsoft Word, Excel & PowerPoint: Business correspondence, reports, spreadsheets, timesheet and approval tracking, basic formulas, and executive presentations., • Microsoft Teams & Microsoft 365: Virtual meetings, collaboration, and document sharing., • ServiceNow: Familiarity with service requests, ticket tracking, workflow management, and approval processes., • SAP Fieldglass: Familiarity with contingent workforce administration, timesheet management, and approval workflows., • Experience with expense management, travel booking, timekeeping, and document management systems is preferred. Essential Soft Skills Exceptional organization and attention to detail; professionalism, discretion, and confidentiality; proactive follow-up and accountability; strong interpersonal and stakeholder management skills; adaptability, initiative, time management, and the ability to anticipate executive needs and perform effectively under pressure.

Client Overview Our client is an established international manufacturing company located in Essex County, New Jersey. With a global presence and a commitment to operational excellence, the organization is focused on continued growth, financial discipline, and process improvement. The company offers an opportunity to join a collaborative leadership team and play a key role in strengthening financial operations, improving reporting capabilities, and supporting strategic business decisions. They are seeking a Corporate Controller. Salary/Hourly Rate $135k - $170k Position Overview The Corporate Controller will oversee the company's accounting operations, financial reporting, and internal controls while supporting financial planning and analysis (FP&A) initiatives. Reporting directly to the CFO, with a dotted-line reporting relationship to the CEO, this individual will serve as a key financial partner to executive leadership and cross-functional teams. The Corporate Controller will take ownership of the end-to-end accounting process, ensuring accurate and timely financial statements, a disciplined month-end close, and compliance with applicable accounting standards. In addition to core accounting responsibilities, this role will contribute to budgeting, forecasting, variance analysis, and financial modeling to help drive profitability, operational efficiency, and informed decision-making across the business's domestic and international operations. Responsibilities Of The Corporate Controller • Own and oversee the full accounting cycle, including general ledger, accounts payable, accounts receivable, payroll accounting, fixed assets, and inventory., • Lead the monthly, quarterly, and annual financial close processes, ensuring accurate and timely financial reporting., • Prepare and review financial statements, management reports, balance sheet reconciliations, and supporting schedules., • Maintain and strengthen internal controls, accounting policies, procedures, and financial reporting processes across the organization., • Ensure compliance with U.S. GAAP and applicable statutory reporting requirements for international entities., • Oversee manufacturing and cost accounting, including inventory valuation, standard costing, cost of goods sold, and production variance analysis., • Coordinate with external auditors, tax advisors, and other third-party partners to support audits, tax filings, and regulatory compliance., • Support the CFO in developing annual budgets, periodic forecasts, and long-range financial plans., • Perform financial analysis, including budget-to-actual comparisons, expense trends, gross margin analysis, and profitability assessments., • Develop and monitor key financial and operational performance indicators to identify trends, risks, and opportunities for improvement., • Partner with operations, supply chain, sales, and other business leaders to evaluate costs, improve working capital, and enhance operational performance., • Assist with cash flow forecasting, working capital management, and financial planning activities., • Provide financial insights and recommendations to the CFO and CEO to support strategic initiatives, resource allocation, and business growth., • Identify opportunities to automate accounting processes, improve reporting capabilities, and increase the efficiency and scalability of the finance function., • Lead, mentor, and develop accounting personnel while promoting accountability, accuracy, and continuous improvement. Required Experience/Skills For The Corporate Controller • 7+ years of progressive accounting experience, including experience in a Controller, Assistant Controller, or similar leadership role., • Public accounting experience., • Prior experience in a manufacturing environment, with a strong understanding of cost accounting, inventory management, and manufacturing financial operations., • Demonstrated ownership of the accounting cycle, month-end close, and financial statement preparation., • Strong knowledge of U.S. GAAP, internal controls, and financial reporting requirements., • Experience managing or supporting budgeting, forecasting, variance analysis, and other FP&A activities., • Proficiency with ERP and accounting systems, as well as advanced Microsoft Excel skills., • Strong analytical, organizational, and problem-solving abilities with exceptional attention to detail., • Excellent communication skills and the ability to partner effectively with executive leadership and cross-functional teams., • Ability to manage competing priorities, meet deadlines, and operate effectively in a fast-paced, international business environment. Preferred Experience/Skills For The Corporate Controller • Experience working for a multinational manufacturing organization with international subsidiaries or multiple legal entities., • CPA or CMA certification., • Experience with ERP implementations, accounting system upgrades, or finance process transformation initiatives., • Familiarity with foreign currency transactions, intercompany accounting, and international financial reporting requirements., • Experience with financial dashboards, reporting automation, and business intelligence tools., • Demonstrated success improving accounting processes, strengthening internal controls, and enhancing financial visibility for senior leadership., • Experience supporting strategic planning, capital expenditure analysis, and operational improvement initiatives. Education Requirements • Bachelor's degree in Accounting, Finance, or a related discipline required., • CPA, CMA, or a master's degree in Accounting or Finance preferred. Benefits • Comprehensive medical, dental, and vision insurance., • 401(k) retirement plan., • Bonus., • Paid time off and company holidays., • Professional development., • Opportunity to work closely with executive leadership and contribute to the company's continued growth and success.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive. With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? • Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members., • Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members., • Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field., • Continuing Education: Keep growing with free CEUs through Medbridge., • H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role., • Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: • Applying takes 3 minutes, give or take., • You'll hear back from us within 1 business day., • If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability., • You will then be presented to the hiring manager., • The hiring manager will reach out within a business day to schedule the interview., • This all happens within 1-5 business days from the phone screen., • After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week., • If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: • Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association., • Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range USD $30.00 - USD $40.00 /Hr. Bonus USD $5,000.00

Job Description Geo Owl is seeking an experienced Special Security Representative (SSR) to provide day-to-day Special Compartmented Information (SCI) security support within Sensitive Compartmented Information Facilities (SCIFs). The SSR will support the management and implementation of SCI security programs, policies, procedures, and administrative requirements while working closely with military leadership and government Special Security Offices (SSOs). The SSR will help ensure SCIF operations remain compliant with applicable intelligence community security requirements and ICD-705 standards while supporting the security and training readiness of Army Reserve Military Intelligence personnel. Key Responsibilities • Provide day-to-day SCI security and administrative support within assigned SCIFs., • Support SCI program management, security planning, policy implementation, and operational integration., • Coordinate with government Special Security Offices (SSOs) and other security organizations to ensure compliance with applicable directives., • Advise leadership and personnel on SCI security policies, procedures, and requirements., • Monitor SCIF security practices and assist with corrective actions and compliance requirements., • Support Army Reserve MI training readiness by ensuring training environments and platforms comply with ICD-705 standards., • Maintain accurate SCI security records, documentation, access rosters, and required reports., • Support security incident response, documentation, investigations, and corrective actions as directed., • Conduct SCI security education, indoctrination support, and security awareness training., • Assist with inspections, audits, security reviews, and preparation for government security assessments., • Identify security vulnerabilities and recommend improvements to SCI security processes and procedures., • Maintain strict protection of classified information and ensure compliance with applicable security policies and regulations.Required Qualifications, • Active TS/SCI clearance required., • 3+ years of experience supporting SCI security programs, SCIF operations, Special Security Office activities, or a related security discipline., • Working knowledge of ICD-705 and SCIF security requirements., • Familiarity with Intelligence Community security policies, procedures, and SCI administrative processes., • Experience supporting security inspections, audits, incident reporting, and security documentation., • Strong written and verbal communication skills., • Ability to work independently while coordinating effectively with military leadership, government security personnel, and contractor teams., • Ability to work onsite at Fort Dix, NJ or Camp Bullis, TX.Preferred Qualifications, • Prior experience as an SSO, SSR, Assistant SSO, CSSO, or SCI Security Specialist., • Experience supporting Army Reserve, Military Intelligence, or Department of Defense organizations., • Experience with SCIF accreditation, ICD-705 compliance, or security inspection preparation., • Experience providing SCI security training and security awareness briefings., • Familiarity with DISS, Scattered Castles, JPAS, or other personnel security systems., • Experience supporting multiple SCIFs or geographically dispersed security programs. Join Geo Owl and support critical national security missions by providing trusted SCI security expertise to operational and military organizations. Benefits: Health Insurance (Geo Owl pays 80%+ of the premium). 401k matching. Dental, Vision, and other supplemental insurance plans available. Company-paid short-term and long-term disability and life insurance. Peer-to-Peer spot bonuses. 120 hours of PTO per year plus federal holidays. Fully Paid Military Leave: You make your full Geo Owl salary while you are on military duty Exiting the Military? Apply to our Military Transition Program for key insights into making the transition to civilian life from people who have been there before! Engage with Your Team! About Us: Our mission is to empower EVERYONE with geospatial technologies. Geo Owl is a premier provider of geospatial intelligence services, delivering cutting-edge solutions to the Department of Defense, intelligence agencies, and enterprises around the globe. Our comprehensive products and services include advanced geospatial analysis, imagery intelligence, remote sensing analysis, data science, and space-based custom intelligence solutions. At Geo Owl, we are dedicated to leveraging the latest analytic principles and technology to support and enhance the missions of our clients. Our core values—innovation, integrity, and excellence—drive everything we do. We are committed to pushing the boundaries of geospatial intelligence to ensure our clients receive the most accurate, timely, and actionable intelligence possible. Integrity is at the heart of our operations; we uphold the highest standards of ethics and accountability in our work. Striving for excellence is not just a goal but a standard; we consistently aim to exceed expectations in every project. Geo Owl's culture is built on collaboration, continuous learning, and respect. We cultivate an environment where team members can grow both personally and professionally. Our team is composed of passionate, dedicated experts who are always ready to support each other. We value work-life balance, offering flexible working arrangements and a supportive workplace where everyone feels valued. At Geo Owl, we invest in our employees' growth and development. We provide ongoing training, career advancement opportunities, and a platform to work on impactful projects that make a real difference. Our team enjoys a strong sense of camaraderie and purpose, knowing that their work contributes to national security and global stability. If you are looking for a dynamic, rewarding career in geospatial intelligence, Geo Owl is the place for you. Join us and be part of a team that is shaping the future of geospatial intelligence. A Note From Our CEO: Our 14 Principles: Equal Opportunities Geo Owl is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law. Follow Geo Owl on LinkedIn! Powered by JazzHR Duq0PIA06R

Executive Assistant to COO & Chief Legal Officer (one person) Salary: $130-200k Location: NYC Midtown Employment Type: Full-Time, In-Office About the Company & Opportunity Ascendo Resources is partnering with a diversified investment and operating organization with interests across multiple industries and a long-term approach to building and investing in businesses. The organization operates across a broad portfolio of businesses, bringing together investment, corporate strategy and business operations within a highly entrepreneurial environment. Its senior leadership team is actively involved across the organization and works closely with executives, operating companies and external partners on a wide range of strategic initiatives. The organization is seeking an exceptional Executive Assistant to support its Chief Operating Officer & Chief Legal Officer in New York City. This is not a traditional administrative support position. The successful candidate will operate as a true extension of a senior executive whose responsibilities span operations, legal, governance and strategic matters across the organization. The ideal candidate is highly polished, proactive and resourceful, exercises exceptional judgment and discretion, and has the ability to anticipate needs before they arise. Key Responsibilities • Provide comprehensive executive support to the COO & Chief Legal Officer, including management of a complex and frequently changing calendar., • Coordinate internal and external meetings, executive-level engagements, conference calls and events., • Anticipate scheduling conflicts, priorities and executive needs, proactively resolving issues before they arise., • Manage domestic and international travel, including detailed itineraries, accommodations, transportation and last-minute changes., • Serve as a key point of contact between the COO/CLO and senior executives, board members, outside counsel, business partners and other key stakeholders., • Coordinate meetings and materials related to operational, legal, governance and strategic matters., • Prepare and organize presentations, correspondence, briefing materials and executive-level documentation., • Track priorities, commitments and follow-up items to ensure important matters are executed on schedule., • Handle highly confidential, privileged and sensitive information with exceptional discretion., • Coordinate across departments and executive offices to facilitate communication and execution of key initiatives., • Manage expense reporting, documentation and other administrative responsibilities with accuracy and efficiency., • Support special projects and ad hoc initiatives on behalf of the COO/CLO., • Remain highly responsive and adaptable as priorities evolve throughout the day. Qualifications • 5+ years of Executive Assistant experience, ideally supporting a COO, Chief Legal Officer, General Counsel, CEO, founder or other senior C-suite executive., • Experience within financial services, private equity, investment management, family office, legal/professional services or another high-performance corporate environment strongly preferred., • Exceptional calendar management and organizational capabilities., • Demonstrated ability to anticipate executive needs rather than simply respond to requests., • Excellent written and verbal communication skills., • Strong judgment and the ability to operate independently with limited direction., • Exceptional attention to detail and ability to manage multiple priorities simultaneously., • High degree of professionalism, emotional intelligence and discretion., • Comfortable interacting with senior executives, board members, attorneys and other sophisticated stakeholders., • Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint., • Willingness to work in-office in New York City and provide flexibility when executive priorities require it. Ideal Profile The strongest candidate will be someone who is consistently two steps ahead and understands how to manage not only an executive's calendar, but also their priorities, information flow and follow-through. They will be poised, intellectually curious, highly responsive and exceptionally discreet. They should be comfortable navigating senior-level personalities and highly sensitive business and legal matters while taking ownership without requiring constant direction. The successful candidate will become a trusted partner to the COO & Chief Legal Officer, helping maximize the executive's effectiveness across a complex and dynamic organization.

Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.This is a fo

This is our first Executive Assistant hire, supporting three members of our founding and executive team: our CEO, COO, and CTO. This role is ideal for someone who has operated in an early-stage startup, thrives in ambiguity, anticipates what’s needed, and is excited to build the Executive Assistan

Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive. AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creat

We’re looking for a reliable, proactive, and highly organized Executive Assistant to support our CEO and senior leadership team. Executive Assistant, ideally in real estate, property management, or a related field. The ability to work independently in a remote setting while staying highly responsi

Overview At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive. With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? + Benefits : We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members. + Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members. + Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. + Continuing Education: Keep growing with free CEUs through Medbridge. + H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. + Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take., 2. You'll hear back from us within 1 business day., 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability., 4. You will then be presented to the hiring manager, 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 1. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week., 2. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association., 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range USD $30.00 - USD $40.00 /Hr. Bonus USD $5,000.00 Genesis HealthCare, Inc. and all affiliated entities (collectively "Genesis") has a strong commitment to diversity that is fully supported and practiced by our officers and leadership team. Genesis provides equal employment opportunities to all employees and applicants for employment without regard to actual or perceived race, color, religion, gender, gender expression, gender identity, sex, sexual orientation, HIV status, national origin, age, disability, marital status, pregnancy, ancestry, citizenship, genetic information, amnesty, military status or status as protected veterans, or any other legally protected characteristic. Genesis is an Affirmative Action and Equal Opportunity Employer and our goal is to foster an inclusive and accessible workplace free from discrimination and harassment where everyone has equal opportunities to succeed.

Brunswick Sports Management is a boutique athlete business management firm serving more than 45 clients across the NFL, NBA, and NIL. This is a true administrative assistant role supporting our Head of Basketball and our Founder and CEO.

Port53 Technologies to identify an exceptional Executive Assistant and Office Manager who will provide high-level support to the CEO and CFO while helping oversee the company’s day-to-day office operations. We are seeking a proactive, personable Executive Assistant & Office Manager to support our

Finance company in NYC is hiring an Executive Assistant to support the CEO. This role is hybrid. Key Responsibilities: • Manage calendars, appointments, meetings, and daily schedules., • Coordinate travel arrangements, reservations, transportation, and itineraries., • Handle phone calls, emails, correspondence, and general communications., • Organize and maintain files, documents, records, and confidential information., • Prepare documents, reports, presentations, and other administrative materials., • Track expenses, receipts, invoices, and basic budgets., • Help prioritize tasks and ensure important deadlines and commitments are met., • Support special projects and other assignments as requested., • Maintain a high level of confidentiality and professionalism at all times. Qualifications: • Previous experience in personal assistance, administrative support, executive assistance, hospitality, or a related field preferred., • Excellent organizational and time-management skills., • Strong written and verbal communication skills., • Ability to multitask, prioritize, and work independently., • Strong attention to detail., • Proficiency with Microsoft Office, Google Workspace, calendars, email, and other common productivity tools., • Ability to handle sensitive and confidential information with discretion.

The founder and CEO of a growing New York CPG brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. This is a rare hybrid role for someone equally at ease managing a fast-moving executive calenda

The ideal candidate combines the organizational excellence of an Executive Assistant, the leadership and accountability of a Chief of Staff, and the resourcefulness of an experienced Office Manager. Chief of Staff – Office Operations. Executive Assistant to the CEO & Chief of Staff, Office Operati

The role requires 5-10 plus years of experience working as a Personal/Executive Assistant to CEO. Personal Assistant needed for a CEO in NYC.

This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. We are seeking a highly polished, proactive, and discreet operations focused Personal Assistant to s

ExecutiveAssistant #OfficeManager #PersonalAssistant #EAJobs #NYCJobs #LegalTech #Hiring #AdminJobs. Office Manager/Personal Assistant to CEO | LegalTech | New York City (Hybrid) | $85K–$115K. Intalex is partnered with a well-established, global LegalTech company that is hiring an Office Manager/

A venture capital firm is seeking an Executive Assistant to support its Managing Director. Executive Assistant supporting a CEO or founder in venture capital or private equity.

Own the CEO's calendar (professional and personal), including meetings, travel, and personal appointments, and follow through on all of the CEO's commitments, including team deadlines and deliverables. Proactive; recognizes the patterns and rhythm of the CEO's work to anticipate needs before they ar

Executive Assistant to the CEO wanted to support the CEO of a global mining company with offices in Midtown. The EA will provide comprehensive support to the CEO and senior stakeholders. This is a traditional Executive Assistant role requiring an organized, proactive and resilient professional who thrives in a fast-paced environment and is confident managing competing priorities, changing demands and different working styles. The successful candidate will become a trusted right-hand support to senior leaders, ensuring their time is effectively managed and business operations run smoothly. Key responsibilities include managing complex diary and calendar management for the CEO, coordinating meetings, preparing agendas and managing travel arrangements including flights, accommodations, itineraries and last-minute travel changes, processing expenses and supporting administrative activities, acting as a key point of contact on behalf of the leadership team, managing confidential information with discretion and professionalism, anticipating stakeholder needs and proactively resolving issues before they arise. We are seeking a solid Executive Assistant who takes pride in building strong relationships across the wider business and with external partners. Qualifications • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills, • Onsite

This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. Responsibilities: Own all personal and lifestyle management for the CEO Coordinate complex travel lo

We are seeking a proactive, personable Executive Assistant & Office Manager to support our CEO, work closely with our CFO, and keep our New York office running smoothly. With our New York office and teams in the United States and India, we help customers and channel partners turn security technology

Overview The founder and CEO of a growing New York CPG brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. In the office (executive support) – Own a complex calendar across multiple time zone

Client Overview A confidential luxury beauty/retail organization is seeking an Executive Assistant & Office Manager to support the CEO and oversee day-to-day office operations. Salary/Hourly Rate $50/hr Position Overview The Executive Assistant & Office Manager will support the CEO while overseeing

A high-profile individual is seeking a sharp, discreet Executive Personal Assistant to support both her professional and personal life. Handle reservations, gifts, cards, expenses, and the full range of personal and executive admin tasks. Experienced supporting a CEO or founder: you've worked direct

A growing consulting firm is seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO while serving as a key resource for daily office operations.This role is ideal for an experienced professional who thrives in a fast-paced, high-touch environment and is comfor

Job Description Job Description Executive Assistant & Office Administrator Twinings North America (TNA) PURPOSE Twinings North America is seeking an Executive Assistant & Office Administrator who will be responsible for delivering seamless executive support to the President & CEO and ensuring th

The Executive Assistant & Office Manager will support the CEO while overseeing day-to-day office operations and workplace experience initiatives. Support workplace initiatives, including back-to-office coordination, new hire office readiness, and employee engagement activities. Required Experience/S

Job Description Executive Assistant & Office Administrator Twinings North America (TNA) PURPOSE Twinings North America is seeking an Executive Assistant & Office Administrator who will be responsible for delivering seamless executive support to the President & CEO and ensuring the efficient operation of our corporate headquarters. As the face of the office, this role helps create a professional, organized, and engaging workplace experience for employees, visitors, and business partners. Working across executive administration, office operations, event coordination, and marketing support, this individual serves as a key resource to the organization by anticipating needs, managing priorities, coordinating logistics, and fostering a positive and productive work environment. This role requires exceptional organizational skills, strong communication abilities, sound judgment, and a proactive approach to supporting both leadership and the broader business. CONTEXT Twinings North America (US and Canada) has been identified as a strategic focus for global growth, and our ambition is to deliver significant, sustainable growth over the next five years within the wellbeing drinks category. Twinings is a uniquely decentralized business that operates with local autonomy supported by a global partnership. This allows for local consumer centricity and decision making, backed by a global powerhouse that includes global support for our digital transformation. We are culturally in sync with our brand ethos of being a vibrant, well-being drinks brand. We are a vibrant and dynamic team that operates with a ‘one team mentality, valuing strong collaboration, ethical integrity, and a passion for winning. WORK LOCATION This role is based in our corporate headquarters in Rutherford, NJ, on a hybrid schedule, 3 days per week in office (Tuesday-Thursday) and reports to the President/CEO. RESPONSIBILITES Administrative Duties: • Support President/CEO and Leadership Team with administrative needs by function, • Maintain President/CEO calendar; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues, • Arrange all aspects of travel for President/CEO; prepare itineraries, arrange flights, hotels, rental car, business meals, • Coordinate expense reimbursement for President/CEO on a timely basis, • Coordinator internal/external visitor meetings as needed, • Distribute office mail Office Operations: • Support the organization to maintain a tidy work environment, • Greet visitors and escort them to designated meeting area, ensuring a professional and friendly experience, • Maintain office supplies and replenish when inventory is low, including Twinings Merchandise (shirts, etc.), • Restock tea and other kitchen supplies, • Maintain order in conference rooms and focus rooms, • Manage catering for relevant company & office events (e.g. Wednesday all company lunch), • Support the planning and execution of internal events (e.g. Town halls, department team days, end-of-year celebrations)., • Coordinate the preparation, shipment, and tracking of packages (e.g product samples, proofs, PR/social packages) to internal and external stakeholders, • Maintain the main conference room planogram, ensuring product displays remain accurate, organized, and up to date KEY SKILLS & QUALIFICATIONS • 2-5 years of experience in an Executive Assistant, Office Administrator, or similar administrative support role., • Strong proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint., • Exceptional organizational and time management skills, with the ability to manage multiple projects, deadlines, and competing priorities simultaneously., • Strong attention to detail and a demonstrated ability to work with accuracy and a sense of urgency., • Excellent written and verbal communication skills, with the ability to build effective relationships across all levels of the organization., • High emotional intelligence, professionalism, discretion, and sound judgment when handling sensitive and confidential information., • Ability to anticipate needs, solve problems proactively, and adapt to changing business priorities., • Experience creating, formatting, and supporting executive presentations and business communications., • Familiarity with AI-powered productivity tools, such as Microsoft Copilot, is preferred., • Ability to lift and move office materials, supplies, and packages weighing up to 20 pounds, as needed. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Page Break

The American Friends of Migdal Ohr.Office Manager to our powerhouse team.We understand the challenges of today’s working environment and offer flexibility for the right candidate.Reports To: Executive Director.The Office Manager (OM) will ensure the smooth running of our office on a day-day basis

Offer administrative and operational activity support for the US business in the areas of Operations, HR, Finance, Quality, Regulatory, and General Admin when needed.Ensure HR systems and policies are kept up to date and implemented effectively and efficiently.Manage onboarding of new employees and

We have an immediate need for a Receptionist at a leading company conveniently located in Clifton NJ.This is a full time direct hire opportunity that offers an excellent salary and benefits package.Please note this role requirements being bilingual in English/Spanish.Answer and manage a high-volume,

We are seeking a part-time, hourly Administrative Assistant to provide approximately 18 hours per week of on-site support (~6 hours, 3 days per week). This position is well suited for an experienced administrative or executive assistant who enjoys variety, values flexibility, and is looking for stea

Duration: 5 Months Contract with Possible Extension.You will act as the center of control, and people will rely on your support and skills to keep things running smoothly as you manage budgets, expenses, supply orders, phone calls, and emails.Provide administrative support, execute daily activities,

Office Operations & Customer Relations Coordinator.Northern New Jersey (Fully On-Site).A well-established and growing construction company in Northern New Jersey is seeking a highly organized, professional, and customer-focused.Office Operations & Customer Relations Coordinator.This individual will

Provides office administrative support and records maintenance for water utility construction.Strong customer service skills.They will be interacting directly with customers and municipal officials on a daily basis, usually under less-than-ideal circumstances.Research and document customer concerns,

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client.

Based out of Kurv’s New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders.

Seeking a high-level Senior Executive Administrative Assistant.