Administrative Assistant Level I
6 days ago
Bakersfield
Job DescriptionSalary: $24.00-$27.60 per hour Position Summary: Under the direct supervision of the Director of Community Wellness, the Administrative Assistant performs a wide variety of administrative and support activities. The Administrative Assistant serves as the primary administrative support for both internal and external agency transactions. In addition to general clerical duties, the Administrative Assistant assists with project-basedadministrativetasks. FLSA Status: Non-Exempt Position Status: Regular, Full Time, Hourly Wage Range: $24.00 - $27.60/hour Effective Date: October 2025 Location: Hybrid: Remote from home and in-office at our Bakersfield location. Schedule: Typically Monday-Friday during regular business hours (8am 5pm Pacific Time). Essential Functions, Duties, and Responsibilities Record Keeping • Maintain accurate, up-to-date records and files, entering data weekly on all outreach and workshops conducted by the promotoras working under each assigned project., • Order materials and provide all outreach and education staff with collateral materials for their events and other outreach activities as requested., • Assist with organizing meetings and training sessions for multiple programs as well as other departmental activities logistics as directed (e.g., scheduling conference rooms, reserving conference lines, coordinating food, transportation, and lodging), and providing administrative support to the staff as needed., • Assist the Director of Community Wellness with scheduling and creating agendas for department team meetings., • Consistently meet all assigned productivity and outcome goals, • In all activities, comply with all contracts, funder requirements, and VyC procedures and policies., • Provide support to other departments as needed, • Work with vendors, contractors, and consultants to achieve departmental goals, as needed and available., • Provide general and administrative support to the Director of Community Wellness, and designated staff as requested. Required Competencies Education/Experience • There is no minimum educational requirement., • Ability to collaborate closely and across all VyC departments with a wide range of staff, community members, partner agencies, and funders., • Understanding of the Promotora Model or other community leadership models and theirrole in creating health equity, nationally, and internationally., • Strong attention to detail, organizational abilities, and effective establishment of priorities., • Proficiency in the principles and methods of office management and modern office procedures, systems, and equipment., • Adaptable and reliable in the face of conflict, stress, or changing priorities., • Ability to work independently as well as part of a team., • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Because of the population served, the ability to read, write, and speak fluently in English and Spanish is required. • Ability to accurately and efficiently translate written documents and interpret spoken conversations., • Knowledge of correct English and Spanish usage and grammar., • Ability to speak effectively to grantees, members of the general public, and employees., • The ability to read, analyze, and interpret general reports, procedures, and regulations., • Effective, efficient, and confident skills in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite., • Valid Drivers License or the ability to utilize a reliable alternative method of transportation when needed to carry out job-related essential functions., • Valid automobile liability insurance is required if driving. Physical and Mental Demands • Must be able to, • remain in a stationary position up to 90% of the time., • recognize stakeholders and inspect printed paperwork., • reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust., • multitask without loss of efficiency or accuracy., • work and sustain attention with distractions and/or interruptions., • maintain regular attendance and be punctual., • understand, remember and follow verbal and written instructions., • complete assigned tasks without direct supervision., • exercise independent judgment and make decisions., • perform under stress and/or in cases of urgency., • perform in situations requiring speed, deadlines, or productivity quotas., • Occasionally moves about inside the home office to access file cabinets, office machinery, etc., • Frequently communicates with community members, colleagues, community partners, and other stakeholders. Must be able to exchange accurate information in these situations., • Constantly operates a computer, smartphone, and other office productivity machinery, such as a calculator, copy machine, and computer printer. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment • This job operates primarily remotely from an approved remote or home office, with occasional travel for meetings in the organizations offices, community partner offices, hotels, or conference centers. Equal Opportunity & Non-Harassment Visin y Compromiso is an Equal Opportunity Employer and does not discriminate on the basis of race, sex, gender identity, sexual orientation, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.
Cleaning
Driver & Delivery
Kitchen Porter
Chef & Cook
Waiters
Construction & Trades
Security
Fast Food
Salon & Beauty
Office & Admin
Retail
Sales & Marketing
Warehouse
Customer Service
Host & Hostess
Barista
Entertainment
Accounting & Finance
Animal Care
Art, Media, Design
Bar Staff
Child Care
Education
Engineering
Events & Promotion
Fashion
Healthcare
Information Technology
Legal
Management
Manufacturing
Online Jobs
Science
Sports & Wellness
Writing & Editing
Other
Page 3