Human Resources Executive Assistant
5 days ago
Tempe
Job DescriptionHR Executive Assistant About the Role LHH Recruiting is seeking a detail-oriented HR Executive Assistant to serve as a central hub for HR administration, office operations, and light executive support for our client in Tempe, AZ on a contract to hire basis. In this fully onsite role, you will maintain accurate employee records, deliver a smooth onboarding / offboarding experience, ensure day-to-day office operations run efficiently for a ~120-employee site, and provide high-touch support to senior leaders. This is a great fit for a proactive professional who thrives in a fast-paced environment, excels at multitasking, and brings a strong service mindset. Key Responsibilities Human Resources Administration • Maintain accurate and timely employee records, including uploading and filing documentation within HR systems., • Support new hire onboarding: background screenings, Form I?9 and E?Verify processing, orientation logistics, badge/workspace setup, and first-day coordination., • Serve as a primary point of contact for new hires and hiring managers throughout onboarding-providing status updates and ensuring a positive employee experience., • Coordinate employee offboarding with HR and managers: termination documentation, system notifications, building access removal, and required state reporting., • Process employee applications for corporate credit cards and support administration of employee programs and related accounts., • Administer tuition reimbursement and similar programs (tracking submissions/approvals, documentation, and payroll coordination)., • Retrieve legacy employee files and respond to routine HR documentation requests while maintaining strict confidentiality., • Process HR-related invoices, route for approval, and maintain organized supporting documentation., • Support unemployment claims, employment verification requests, and other routine HR administrative processes., • Provide regular onboarding, employee transaction, and status updates to HR, recruiting, and business leaders.Office Administration, • Serve as the primary office administrator for an onsite team of approximately 120 employees, ensuring smooth daily operations and a professional work environment., • Coordinate office access and occupancy needs: parking assignments, badges, visitor registration, seating changes, and communications with building management., • Manage facilities needs: maintenance requests, repairs, security issues, and building communications-escalating and following through as needed., • Monitor, order, and maintain office, kitchen, and conference room supplies while practicing cost-conscious purchasing., • Coordinate vendor services and deliveries: shipments, courier services, catering, service technicians, and purchase order receipts., • Sort and distribute incoming mail, manage shared office communications, and serve as a central point of contact for general office inquiries., • Process office-related invoices and expense submissions (coding, routing, and follow-up for approval and payment)., • Plan and coordinate internal meetings, employee events, team lunches, and onsite activities that support engagement and office culture., • Partner with leaders to coordinate executive and Board meetings hosted onsite, including room setup, guest access, catering, materials, technology, and day-of logistics., • Prepare conference rooms and common areas for high-visibility meetings and visitors to ensure spaces are clean, stocked, and aligned with company standards., • Act as the primary contact for the Maricopa Travel Reduction Program, maintaining required documentation and audit compliance.Executive & Administrative Support, • Provide light administrative support to 3-4 executive or senior leaders, including calendar coordination, meeting scheduling, travel support, expense reporting, and preparation of meeting materials., • Assist senior leaders and visiting executives with onsite logistics and hospitality for executive and Board-related activities.Qualifications, • 3-5 years of experience in office administration, HR support, executive support, or a related role., • Experience supporting a mid-sized office and managing multiple priorities with minimal supervision., • Familiarity with HRIS systems (e.g., UKG) and standard onboarding documentation processes preferred., • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams., • Strong attention to detail with the ability to handle confidential and sensitive information with discretion., • Excellent communication, customer service, and relationship management skills across all levels of the organization.Pay Details: $28.00 to $33.00 per hour Search managed by: Chris Collins Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.