Event Coordinator
13 days ago
Lincoln
Job Summary: The Events Coordinator is responsible for planning, coordinating, and overseeing events hosted by the NE Chamber. This includes all planning timelines, attendee registration and coordination, vendor logistics and management, day-of-event set-up, run-of-show and teardown; conducting evaluations and writing reports that lead to ongoing processes for improvement. NE Chamber events are a strategic priority with a focus on outstanding, engaging, memorable event experiences that help meet NE Chamber objectives, while assuring member and sponsor value. Duties: • Plan, organize, and manage NE Chamber dinners, receptions, large meetings and conferences from concept through completion, ensuring they meet organizational standards and goals to deliver a top-tier experience for members and guests., • Create event plans complete with venue sourcing, layout and logistics, menu selection and catering, audio/visual, entertainment, signage and materials. Support development of event objectives, themes and attendee outcomes., • Coordinate and conduct outreach with speakers and presenters., • Coordinate all event promotion, design and registration, ticket sales, and attendee communication before, during, and after the event., • Ensure that all event materials and supplies are ordered, delivered, and prepared on time., • Track and report expenses, staying in budget and reporting against ticket and sponsor revenue., • Consistently evaluate the success of events post-execution, gather feedback and suggest improvements for future events, and update checklists for future events., • Assist with virtual conferences, webinars and meetings requiring advance registration and electronic delivery of materials, access points and followup communication., • Coordinate internal Events Team communication to ensure event planning, registration, and other deliverables are on track using checklists for accountability management., • Prepare and manage event expense and revenue reports ensuring events are delivered within budget and in line with financial objectives., • Assist in developing marketing materials and promotional strategies for events, to drive attendance and engagement., • Assist in coordinating and delivering sponsor benefits that involve events., • Other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: • Experience planning, coordinating and executing corporate, organizational or other special events., • Demonstrated organizational and project management skills., • Strong attention to detail and problem-solving abilities., • Excellent time management skills, with a “never fail” attitude on meeting deadlines., • Excellent written and verbal communication skills., • Understand basic marketing communication and the role of media methods and messaging in event promotion., • Able to work under pressure and manage multiple events simultaneously. Ability to adapt quickly to changing priorities and challenges., • Excellent interpersonal and customer service skills. Professional and polished demeanor, particularly when dealing with clients and event guests., • Proficiency in utilizing a database, CRM and Microsoft Office Suite. Experience in Canva and PowerPoint. Able to manipulate graphics and publish simple yet attractive digital event pages, calendar items, registration sites, feedback surveys and agendas., • Knowledge of financial management and reporting related to events., • Able to work collaboratively and with authority on diverse teams, and with vendors and stakeholders. MINIMUM QUALIFICATIONS: • Experience in event planning or management, • Associate degree minimum; bachelor’s degree in hospitality management, public relations, Event Management, Marketing, or a related field preferred, • Ability to travel for event support when necessary, • Ability to lift, move, and transport 50 pounds PREFERRED QUALIFICATIONS: • Experience and skill in graphic design, social media or a media platform, • Knowledge of AI tools, business intelligence and analytics, advanced CRM, query-writing, advanced Excel, • Experience identifying new event opportunities and initiating, planning and executing new events APPLICANT INSTRUCTIONS: • Submit cover letter, resume, and list of references (minimum of 3)