Project Controls Manager
hace 10 días
Philadelphia
Job DescriptionOur client, a Building Technology and Software Services company, is looking for a Project Controls Manager for their Philadelphia, PA location. Responsibilities: • Reporting Structure & Stakeholder Engagement, • Reports to: Customer Business Manager (Operations Director) & Customer Business Director (Managing Project Director), • Directly supervises: Foreman, Building Operators (team of ~10-15, Local 420 Union), • Collaborates with: Scheduler Planner, Safety Manager, Quality Manager, contractors, customer stakeholders, internal/external teams, • High-Level Role Description:, • The Project Controls Manager is responsible for operational coordination, technical oversight, and workforce management for all facility maintenance and work order activities customer site., • This role merges strategic planning and frontline leadership to ensure the seamless execution of building operations, maintenance, regulatory compliance, and continuous improvement initiatives., • Technical & Operational Management, • Oversee daily operations of site-based Foremen and union Building Operators, ensuring compliance with service level requirements and union agreements., • Coordinate, process, and track all work order requests, maintenance activities, and trouble calls using CMMS/QFM and Building Automation Systems., • Interpret technical drawings, schematics, operational contracts, and regulatory documents., • Assign and schedule work orders, track progress, and oversee final closeout of maintenance tasks., • Process & Compliance:, • Enforce site-specific union agreements, regulatory/risk management, safety, environmental, and contractual obligations., • Ensure all documentation (work orders, event reports, incident investigations, closeouts) is accurate, complete, and timely., • Administer preventive maintenance, asset management, facility optimization, and life cycle planning initiatives., • Leadership & Training:, • Provide guidance, direction, and support to Foremen and Building Operators., • Lead safety enforcement, technical and compliance training, hazard assessments, workplace inspections, and incident reporting/resolution., • Foster a culture of continuous process improvement and operational excellence., • Communication & Coordination:, • Act as primary point of contact for work order coordination between site staff, contractors, helpdesk, and senior leadership., • Participate and lead daily/weekly operational meetings, strategic planning sessions, and cross-functional communications., • Prepare and distribute operational reports (daily, weekly, monthly)., • Emergency & Incident Management:, • Develop, review, and enforce emergency response procedures and disaster recovery plans., • Oversee emergency training, coordinate with site staff, emergency services, and regulatory agencies., • Inventory & Resource Management:, • Manage procurement, inventory, consumables, spare parts, and critical maintenance supplies., • Oversee inventory audits, contractor engagements, purchase orders, and ensure stock levels and equipment maintenance., • Planning & Financial Oversight:, • Create and track workforce schedules and utilization/cost data to optimize staffing and expenses., • Support back-office and helpdesk functions ensuring all site contractual obligations are met. Requirements: • Technical expertise in HVAC, plumbing, electrical, mechanical systems, BAS, CMMS/QFM., • Strong leadership and workforce management for union and non-union staff., • Excellent organization, problem-solving, and communication skills., • Experience with regulatory compliance, QA/QC, safety management, and contract administration., • Ability to review technical documentation, interpret contract provisions, lead process improvements, and manage teams in a unionized environment., • High initiative, able to work independently with minimal oversight., • Ideal Background: Candidates should have proven experience in facility/project controls management in large, unionized environments such as transportation hubs, stations, hospitals, or large commercial buildings., • Technical Skills: Look for CMMS/BAS experience and a strong understanding of building systems and regulatory frameworks., • Leadership: History of effective team leadership, union negotiations, and frontline workforce supervision is essential., • Stakeholder Collaboration: Demonstrated ability to coordinate multi-stakeholder projects, manage contractors, and communicate effectively across levels., • Compliance & Safety: Experience with safety enforcement, documentation, and incident management preferred., • Certifications: FMP (Facility Management Professional), PMP (Project Management Professional) or LEED. Why Should You Apply? • Health Benefits, • Referral Program, • Excellent growth and advancement opportunities