Legal Search Solutions, Inc.
Legal Secretary Real Estate
3 days ago
Miami
Job Description Legal Secretary - Commercial Real Estate Prestigious Regional Law Firm is seeking an experienced Legal Assistant with 5 or more years of Real Estate Law experience to join their Team! Legal Assistant - Job Description: • Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional., • Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member., • Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc., • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals., • Track, organize, and process reimbursements, invoices, and check requests., • Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly., • Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate, • Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s)., • Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records., • Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner., • Minimum of 5 years of legal assistant in commercial real estate., • Proficiency in MS Word, Excel, Outlook, and Adobe., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Strong time management skills and ability to coordinate and manage assignments for multiple attorneys., • Excellent written and verbal communication skills., • Real Estate Paralegal, • Legal Assistant Real Estate, • Paralegal Residential Real Estate, • Paralegal Commercial Real Estate, • Legal Assistant Commercial Real Estate, • Corporate Legal Assistant Ref 16148 #ZR Legal Search Solutions is a specialized staffing firm that focuses on the legal industry. If you're looking for your next great position, please review our other open jobs at or click here.