Payroll and AP Specialist
3 days ago
Dallas
Job Description Who We Are: Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial Customers in the natural, built, and digital environments. With nearly 1,600 team members around the world, and a rich legacy spanning more than 50 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations. Who You Are: Versar Global Solutions is seeking a full-time Payroll and AP Specialist. What You’ll Do: Payroll Operations • Oversee weekly, bi‑weekly, and monthly payroll cycles through ADP Workforce Now for domestic and international locations, ensuring accurate and timely processing., • Perform full‑cycle payroll processing for assigned company codes, including transmission of payments via TimePro/CashPro for international team members., • Reconcile labor postings between Deltek Costpoint and ADP General Ledger Map Files; investigate and resolve out‑of‑balance items in coordination with Accounting., • Execute and audit PTO, vacation, and sick leave balances and accruals in accordance with company policy, Collective Bargaining Agreements (CBAs), and Service Contract Act (SCA) requirements., • Ensure payroll deductions, withholdings, and taxation are accurate and compliant with federal, state, and local labor laws., • Submit all third‑party post‑payroll payments timely, including payroll taxes, 401(k) contributions, FSA/HSA, union dues, and Health & Welfare fringe payments., • Identify, research, and resolve payroll discrepancies; communicate clearly and professionally with affected employees and managers., • Maintain payroll records in compliance with internal controls, audit standards, and legal record‑retention requirements., • Generate and maintain payroll‑related reports, including certified payrolls, union dues, retirement plan payments, and ACH/wire reports., • Support quarterly and annual payroll activities, including tax filings, W‑2 processing, and distribution, in partnership with the Payroll Manager/Director., • Contribute to continuous improvement of payroll processes, documentation, and internal controls., • Process high‑volume vendor invoices accurately and timely, ensuring proper coding to company codes, projects, cost centers, and general ledger accounts., • Perform three‑way matching invoices, purchase orders, and receiving documentation; research and resolve discrepancies prior to payment., • Validate invoice compliance with contractual terms, FAR/DFARS requirements, and applicable tax regulations; escalate issues as appropriate., • Prepare and process weekly payment runs, including ACH, wire, and check payments, in accordance with internal approval controls and payment schedules., • Maintain complete and accurate AP records and supporting documentation in compliance with audit, regulatory, and record‑retention requirements., • Reconcile vendor statements and resolve unapplied payments, outstanding balances, and discrepancies in a timely manner., • Respond professionally to vendor inquiries regarding invoice status, payment timing, and remittance details., • Assist with month‑end and year‑end close activities, including AP accruals, reconciliations, and audit support., • Coordinate with Procurement, Project Accounting, and Payroll to ensure expenses are recorded accurately and consistently across systems., • Work collaboratively with Payroll, Accounting, HR, Procurement, and Project teams to resolve issues and ensure data integrity across systems., • Follow established SOPs; recommend updates to improve efficiency, compliance, and accuracy., • Support internal and external audits by providing timely documentation and explanations., • Maintain confidentiality of sensitive payroll, financial, and employee information., • Lead by example while supporting organizational initiatives, inclusion & diversity efforts, and continuous improvement., • Minimum of Three (3) years of experience in Payroll to include union experience and an associate degree in business administration, Finance, Accounting or related field; OR minimum of Five (5) years of experience in Payroll to include union experience., • Knowledge of US federal and state employment laws, collective bargaining agreements, McNamara O’Hara Service Contract Act, Fair Labor Standards Act; knowledge of Federal Acquisition Regulations (FAR) and Cost Accounting Standards (CAS)., • Capable of working under pressure of deadlines and able to handle a high volume of work in a fast-paced environment and must be able to prioritize multiple competing tasks., • Intermediate Excel skills to include use of pivots and Vlookups., • Knowledge of project accounting concepts. Payroll/Timekeeping system experience preferred: Deltek Costpoint, ADP Workforce Now., • Experience processing Payroll/Timekeeping for 3,000 or more employees with a large multi-state or international employer preferred., • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred., • Government Contracting Experience preferred., • Some Accounts Payable experience preferred., • Seeking a strong collaborator with demonstrated ability to work successfully with cross functional teams., • Ability to analyze data and make accurate math calculations by adding, subtracting, multiplying, dividing, calculating percentages, and similar functions., • Ability to quickly make decisions based on accurate and timely data analysis., • Great organizational skills and attention to detail, • Exceptional interpersonal and communication skills, both written and verbal, • Must be proficient in English, both written and verbal, to ensure effective communication and collaboration., • Successful results of pre-employment screenings, including federal background check, MVR, and drug screen., • Comply with company drug and alcohol policy., • Embrace Versar initiatives such as inclusion & diversity and building an exceptional place to work, • Comply with the company’s policies and procedures as well as all rules and laws emanating from any of the regulatory authorities., • Embrace change and drive innovations – adopt the philosophy of continuous improvement., • Operate in a transparent manner and strive to assist team members and colleagues to deliver the best outcome to Versar and its customers and partners., • Maintain confidentiality where required, whether business related or relating to staffing issues. Expected Salary: $73,000 - $83,000 per year Versar Global Solutions provides the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law. Location Requirements The position will primarily work onsite at one of our Versar offices in Washington, DC; Greenville, SC; or El Paso, TX. Preference will be given to those who reside in DC. EEO Commitment Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated. #LI-FH1
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