Human Resource Manager
1 month ago
San Diego
Job DescriptionAre you looking for a meaningful career in a position that allows you to make a positive impact in your community? Come work at Voices for Children and be part of a team that makes a difference in the lives of children and families in our community and takes pride in serving our children with the highest level of excellence and care. At Voices for Children, you will enjoy a friendly, fun, and warm culture with the following generous benefits for our full-time and part-time employees: • 12 vacation days, • 13 paid holidays, • 5 additional days of paid time off after Christmas Day through New Year’s Day, • Medical including acupuncture/chiropractic (one plan is free), Dental, and Vision, • Pet Insurance, • Flexible spending account (Health & Dependent Care), • 403b plans for retirement savings (Traditional & Roth), • 403b 3% employer contribution (fully vested) About Us Voices for Children is a respected, local nonprofit organization focused on fulfilling our mission to advocate for the needs of children in foster care. Our mission is to transform the lives of abused children by providing them with CASAs. VFC believes that every child deserves a safe and permanent home, and to that end, our vision is to provide a CASA to every child in foster care who needs one, monitor every court file in the system, and advocate to improve the lives of Riverside and San Diego County’s foster children. Consistently considered a top CASA program out of 1,000 programs nationwide, our team takes pride in serving our children with the highest level of excellence and care. ABOUT THE POSITION The Human Resource Manager will report to the President & CEO and is responsible for oversight of all human resource functions at Voices for Children (VFC) and its employees. The Human Resource Manager supervises the Human Resource Generalist and advises the President & CEO, CFO, and other members of the leadership team regarding HR matters. This role demands strong collaboration skills to ensure the efficient and effective delivery of HR services to internal and external customers and plays a key role in maintaining compliance with grants, contracts, and applicable state, federal, and local laws. The Human Resource Manager has responsibility for the following functional areas: benefits administration, employee relations, timekeeping and payroll support, employee development and training, health & safety, performance management, recruitment/hiring/onboarding new staff, employee terminations, policy implementation and guidance, leave administration, and employment law compliance. The HR Manager furthers VFC’s commitment to embracing a diverse and equitable workplace. The Human Resource Manger must handle matters confidentially and apply the strictest security when the need arises, whether the items are labeled confidential or not. This employee must work as a committed member of the Voices for Children team. Specific responsibilities include: • Partner with the leadership team to administer and communicate various company policies, procedures, employment-related laws, etc., • Maintain and update VFC’s Employee Handbook., • Ensure legal and ethical compliance with state, federal, and local laws and National CASA Association Standards., • Maintain a strong working knowledge of wage and hour laws in California and ensure compliance., • Collaborates with other departments to ensure compliance with grants and county contracts., • Act as VFC's Custodian of Record for employee records., • Stay up to date with health and safety guidelines, policies, and procedures, and keep staff informed. Ensures compliance with OSHA & Cal-OSHA, • Work with supervisors and managers to address employee relations issues such as: performance/discipline issues and handle employee complaints, concerns, and questions. Investigate, recommend, and resolve employee relations issues up to and including terminations., • Works with managers and employees to maintain accurate and current job descriptions., • Manage employee separations. Oversee all tasks associated with exiting employees., • Oversee the recruitment, selection, and onboarding of all staff, in consultation with hiring managers and with the support of the Human Resources Generalist., • Support the Finance team to process biweekly payroll in iSolved., • Maintain HRIS records with accuracy and timeliness., • Responsible for ensuring accurate benefits administration to include: managing and ensuring proper system integration where needed, reconciling benefits invoices, coordinating annual renewal meetings and open enrollment, retirement plan administration, maintaining strong knowledge of all company benefits, and answering staff questions as related to benefits. Process new hire enrollments and benefits’ cancellations and initiate COBRA documentation for employee resignations, terminations, and/or layoffs. Process qualifying life event changes throughout the year., • Manage employee leaves of absences and the accommodation process with support from the Human Resources Generalist., • Provide consultation and guidance to organizational committees when requested by the President & CEO., • Coordinate the annual performance management process. Work with members of management to monitor and improve the performance process as necessary., • Design, develop, implement, and improve HR processes, when needed., • Facilitate employee development and training opportunities when requested by the President & CEO., • Monitor mandatory CA harassment prevention training, using the provided system, for all supervisors and employees; ensure that all employees are in compliance and re-take the course every two years, as required by law., • Supervise and guide the work of the Human Resources Generalist., • Manage requests for references and verification of employment for current and past employees., • Establish and maintain positive working relationships with staff members and management. Ensure a response to staff inquiries is made in a timely manner., • Process unemployment and Workers’ Compensation claims and wage garnishments., • Responsible for completion, accuracy, and maintenance of all employee files, I-9's, benefit files, etc., • Complete mandated training and other trainings as assigned., • Continually work to further the Mission and Vision of Voices for Children. JOB QUALIFICATIONS Essential Criteria • Bachelor’s degree or equivalent combination of relevant work experience and education., • 6-8 years of broad and progressive HR responsibilities., • Strong knowledge of CA and Federal employment laws and regulations, including wage and hour laws., • Experience managing the full employee recruiting lifecycle, benefits administration, employee relations, payroll, and training and development., • Proficiency with HRIS systems and technology, including experience using an applicant tracking system and timekeeping/payroll systems., • Experience managing leaves of absence and employee accommodations., • Positive, upbeat attitude with the ability to connect and create trust with staff at all levels., • Excellent organizational, time-management, project management, and communication skills (interpersonal, verbal, and written)., • Ability to work effectively, diplomatically, and tactfully at all levels with those internal and external to the organization, maintaining standards of confidentiality, discretion, and professionalism., • Fully proficient with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint., • Detail-oriented and accurate., • Ability to present information concisely and effectively, both verbally and in writing, must be comfortable giving presentations to both large and small groups., • Able to think strategically and plan accordingly. Preferred Criteria • Post-graduate degree in business or another field relevant to HR., • Current HR certification (e.g., HRCI PHR or SPHR certifications, SHRM-CP or SHRM-SCP certifications). PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands and work environment described are representative of those that must be met to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. Physical Demands • Able to occasionally lift, carry, push, and pull items up to 15 lbs, • Able to regularly bend and stoop, • Able to constantly sit for prolonged periods of time (up to 8 hours per day)., • Able to constantly sit at a desk and view a computer screen for up to two hours at a time / 7 hours per day., • Able to consistently speak into and use a telephone for long periods of time., • Professional office environment, • Small team environment, • Able to work extended hours (more than 20 hours per week) as needed, including nights and weekends, during high-volume periods of the fiscal year (e.g. open enrollment, performance evaluation), or to address time-sensitive issues., • Occasional driving required throughout San Diego County and Riverside County HOW TO APPLY Please go to the following link and click “Apply for this Job” to apply: No phone calls, please. Position open immediately and will remain open until filled. NOTE: Your application should include: • Cover letter, • Resume The person who is offered the position will undergo a background check, including a DMV record review, FBI and DOJ fingerprinting, and a check of the Child Abuse Central Index. Our hiring process includes an initial phone interview and at least 2-3 in-person interviews with current VFC staff. Please submit all application materials to be considered. EEO STATEMENT Voices for Children (VFC) is an equal opportunity employer and an inclusive organization whose staff and volunteers value, represent, and serve individuals of diverse backgrounds, identities, cultures, and abilities. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” We embrace the guiding principle that all children should be safe, have a permanent home, and have an opportunity to thrive. Inclusivity and equity are essential components of the advocacy for and protection of the children and families we serve. In order to provide high-quality advocacy and serve the best interests of children, we are similarly committed to advancing diversity and inclusion in our workforce. We celebrate and value our differences and are committed to providing an inclusive and welcoming environment.
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