Invoice processing jobs in Paterson, NJCreate job alerts

Job Description A busy company in the West Caldwell area is seeking an Accounts Payable Manager to join their growing organization. This Accounts Payable Manager will report directly into the VP of Finance and be managing a team of 4-6 accounts payable clerks. This Accounts Payable Manager must come with prior management experience, 3-way matching experience, and ideally come from a consumer product/distribution company. This Accounts Payable Manager role is ideal for a leader who thrives in a fast-paced environment, can manage both strategic oversight and daily AP processing, and maintains exceptional attention to detail. In addition to managing the AP team, you will be responsible for your own accounts, administrative duties, and driving process improvements. Other responsibilities of this Accounts Payable Manager will include but not be limited to: Accounts Payable Manager Responsibilities • Direct and manage the daily functions and long-term planning of the Accounts Payable team., • Guide, mentor, and assess team performance to drive efficiency and support career development., • Foster effective collaboration with internal stakeholders to resolve procurement and expenditure concerns., • Address and reconcile invoice issues, apply credit memos, process 3-way match invoices, issue payments, and maintain positive vendor credit relationships., • Work closely with various departments to secure and track invoice approvals for timely vendor disbursements., • Conduct thorough reviews of expenses and invoices to ensure compliance, accuracy, and proper supporting documentation., • Review and process employee reimbursements and corporate credit card charges in line with internal policies., • Oversee vendor accounts, including setup, ongoing updates, and performance monitoring., • Respond promptly to both internal and external inquiries, ensuring resolutions are timely and promoting continuous process enhancements., • Bachelor’s degree in Accounting, Finance, or a related field, • 7+ years of management experience in a corporate AP, • Prior experience in CPG or inventory base company, • Experience with Dynamics is a plus, • Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc.), • Strong multi-tasking skills with the ability to meet deadlines under pressure, • Demonstrated ability to work independently with minimal supervision while leading a team, • Excellent organizational skills, attention to detail, and commitment to accuracy, • Strong leadership, interpersonal, and communication skills

Job Description “Lodi CML Cooperative LLC is looking for a self-motivated administrative assistant/ entry level accountant to join our financial management department. Duties and Responsibilities; • Reconciling the company’s bank statements and bookkeeping ledgers, • Completing analysis of the employee expenditures, • Managing income and expenditure accounts- Managing an Accounts Receivable ledger and Accounts Receivable files, • Initiating and managing financial and accounting software (Online QuickBooks) used by the company, • Calculating, recording, inputting or processing financial data., • Preparing customer invoices based on accounting procedures., • Researching and investigating discrepancies in invoices to determine the accuracy of charges., • Matching payments to invoice numbers or sales orders., • Handling customer inquiries regarding billing issues, • Collecting payments (ACH), • Maintaining customer accounts, • Administrative support, Customer service when needed Skills and Qualifications; Online QB Experience required • 2-3years of experience with Online QuickBooks and data entry, • Entry level of understanding of accounting rules and procedures, including the Generally Accepted Accounting Principles (GAAP), • Intermediate level of knowledge and experience with spreadsheets - Knowledge of accounting online QBs and continuously strive to further their knowledge of different software to complete their job efficiently. • Ability to work independently - Well-organized to keep track of important financial documents for future analysis and reporting, • Analytical skills - Excellent attention to detail, able to identify errors and make corrections accordingly We are Central Manufacturer Location of Dunkin' & Baskin Robbins in Lodi NJ. We supply donuts and baked goods to about 400 Dunkin' retail stores currently

Job DescriptionWe are looking for an Accounts Payable Clerk to join our team in West Caldwell, New Jersey. This long-term contract position is ideal for someone with strong attention to detail and experience in managing invoicing and payment processes. The role offers an opportunity to work in a fast-paced environment while contributing to the efficient operation of the accounts payable function. Responsibilities: • Manage the accurate entry of invoice details into the system to ensure timely processing., • Assist the Accounts Payable Manager in day-to-day tasks, including reconciliation and reporting., • Monitor and verify the correctness of invoices and resolve discrepancies as needed., • Maintain organized records of invoices, payments, and related documentation., • Collaborate with other departments to address payment-related inquiries., • Ensure compliance with company policies and procedures during invoice and payment handling., • Utilize Excel for data entry, tracking, and reporting purposes., • Support the team with additional administrative tasks as required.• Proven experience in accounts payable or a related financial role., • Proficiency in Microsoft Excel for data entry and analysis., • Strong organizational skills and attention to detail., • Ability to work independently and meet deadlines in a fast-paced environment., • Effective communication skills for interacting with team members and vendors., • Familiarity with common invoicing and payment processes., • High level of accuracy in data entry and record-keeping.

Job DescriptionJob Title - Accounts Payable CoordinatorDuration - ~Approximately 6 Months - potential for Temp-to-Perm based on individual performance and business needs.Location - 185 US Highway 46, Fairfield, NJ 07004On-Site - 3 Days/Week - Candidate should be available/flexible to be on-site any day if needed.What You’ll Do: • Analyze and resolve invoice issues that are in the Workflow Exception queue., • Ensure special handing requirements are met on already approved invoices that are in the Workflow Processing queue., • Review and route all check requests and invoices that need to print locally., • Contact vendors and educate them on our Workflow application, vendor portal and electronic transmission options., • Ensure all new vendor setup documentation is received and appropriately retained., • Resolve vendor issues and questions., • Reconcile vendor statements., • Monitor, initiate and upload recurring payments., • Upload Equity, Guarantee, Taxes and Real Estate payments, • Adjust US and Real Estate pay groups and terms., • Balance Real Estate exports with Oracle Accounts Payable, • Void checks in Oracle Accounts Payable, • Work within banking system to inquire, stop payment and retrieve copies of canceled checks., • Manage and Process Pcard payments., • Run check prelims, review, and route to Sr. Manager AP for approval on check run days., • Process all wire payments in banking system., • Daily reconciliation of invoice exports, • Answer positive pay emails daily., • Provide support and training to internal and external Workflow users., • Participate in special projects as needed.Qualifications:, • High school diploma or equivalent; some college preferred., • Experience: Minimum 3 years of processing AP, • Strong proficiency in MS Excel, • Strong mathematical and analytical skills as well as attention to detail necessary., • Must have communications skills sufficient to work effectively with managers, vendors, and other personnel., • Proficiency in learning and using other applications required.

Job Description Our Bergen County client is seeking a detailed- oriented and experienced Senior Accounts Payable/Staff Accountant to join our accounting team. If you have a strong background in accounts payable functions, with proven ability to manage accurate and timely payment of invoices, maintaining vendor relationships, and improving AP workflows, this role can be a great fit. The Specific Responsibilities Include • Assist in managing end-to-end accounts payable process, including invoice receipt, coding, approvals, and payment processing, • Ensure accurate and timely entry of vendor invoices in the accounting system, • Maintain strong relationships with vendors, addressing and resolving payment discrepancies, and responding to inquiries promptly, • Manage the vendor onboarding process, ensuring all necessary documentation is collected, and vendors are compliant with company requirements, • Accurately assign general ledger codes to invoices, ensuring proper expense classification, • Collect accrual estimates from the vendors for the month-end-close, • Monitor AP aging and ensure timely payments in accordance with terms, • Prepare and analyze AP-related financial reports to support management in decision making., • Support preparation of internal financial reports and assist with audits, • Ensure AP activities comply with company policies, regulatory requirements, and internal financial controls., • Assist in month end close activities, including journal entries and accruals, • Reconcile general ledger accounts, including AP, Credit cards expenses Company Benefits • Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program), • Leave Benefits: Paid Holidays, Annual Paid Time Off (includes state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), • Retirement Benefits: Savings Plan with annual nonelective company contribution.Qualifications, • Bachelor's degree in accounting, • Strong attention to detail and ability to analyze financial data, • Ability to work independently and as part of a team, • Experience working with Oracle or NetSuite a plus, • Ability to independently troubleshoot payment and invoice discrepancies and provide resolution, • Proficiency in Excel (pivot tables, VLOOKUPs), • Excellent verbal and written communication skills to work effectively with vendors, other departments, and internal teams, • Demonstrated ability to work cross-functionally with other departments to resolve issues and improve processes, • Proven ability to manage multiple tasks and meet deadlines in a fast-paced environment., • 3+ years of accounts payable experience

Job DescriptionSalary: $60,000-$80,000 Job Description Montana Construction is seeking an experiencedAccounts Payable Specialist to join our team. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. Job Responsibilities • Invoice Processing:, • Review, verify, and process invoices accurately and timely., • Match invoices with purchase orders and receipts., • Ensure correct coding of invoices to appropriate accounts and cost centers., • Payment Processing:, • Prepare and process check runs, ACH, wire transfers, and other payment methods., • Reconcile payments with vendor statements and resolve discrepancies., • Maintain payment schedules to ensure timely vendor payments., • Reconciliation & Reporting:, • Reconcile AP ledger accounts and vendor statements., • Assist in month-end and year-end closing activities., • Generate AP aging reports and other financial reports as required., • Vendor & Internal Communication:, • Maintain positive relationships with vendors and respond to inquiries in a timely manner., • Work with internal departments to resolve invoice discrepancies and approval issues., • Ensure compliance with company policies and procedures., • Compliance & Documentation:, • Ensure proper documentation and filing of invoices, payments, and other AP records., • Assist in audits by providing necessary documentation and support., • Stay updated on tax regulations, including W-9 and 1099 reporting requirements., • Process Improvement:, • Identify and implement improvements in the accounts payable process., • Assist in automating AP functions where applicable., • Experience: 5+ years in accounts payable or a related accounting role., • Software Proficiency: Experience with ERP systems (Foundations a +) and Microsoft Excel., • $5,000 signing bonus if you have proven experience with Foundations., • Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills., • Medical Insurance, • PTO, • 401K & Profit Sharing

Job Description Summary of Duties The Claim Administrator Completions & Warranty Labor is responsible for the day-to-day administration and processing Labor warranty, Falcon aircraft completions and commercial program claims including: the reviewing of maintenance transactions and invoices, preparation of documentation for invoice payment, categorizing expenses, producing documents and reports as required by Dassault groups in charge of delivering support services and coordinate the review of worldwide commercial programs. PRINCIPAL DUTIES/RESPONSIBILITIES (ESSENTIAL FUNCTIONS): • Responsible for the day to day administration and processing of Falcon aircraft completion, commercial programs and Labor warranty claims:, • Technical review of maintenance work performed. This involves understanding of the work performed; how much time and how many technicians would be required to perform specific maintenance tasks on a Falcon aircraft to help establish a labor flat rate or adjust an existing labor flat rate., • Commercial review of applicable warranty terms and conditions. This involves applying knowledge of Dassault warranties and commercial programs coverage to properly adjudicate claims; in parallel discuss issues with engineering based on claims received which may require development of a service bulletin for the fleet, • Preparation of documentation for invoice payment,, • Categorizing expenses,, • Producing documents and reports as required by Dassault groups in charge of delivering support services., • Main point of contact in western hemisphere for the coordination, the review and the approval of new worldwide commercial programs; need to understand technical solutions (i.e. vendor quality escapes, logistical issues) and how they apply commercially, • Report on technical feedback and associated financial aspects for specific aircraft post-delivery obligations (i.e. consult with engineering for repair solutions which reduce costs to Dassault, improve aircraft reliability and dispatch), • Assist resolving service center disputes and customer account issues, • Coordinate with operator as required to ensure data is updated in CAMP/approved maintenance tracking service, • Train employees, customers and authorized service centers on Labor warranty, completion and commercial program processes and applicability, • Provide reports and data required to respond to customer RFQ’s NON-PRINICIPAL DUTIES/RESPONSIBILITIES (ESSENTIAL FUNCTIONS) • 2 years’ college degree (preferably technical or aviation) or equivalent experience, • Minimum of 2 years of experience in handling technical claims, • Solid understanding of business; make sound financial decisions in maintenance, warranty and aircraft repairs, • Ability to define problems, collect data, and provide business analysis, • Experience with MS Windows, MS Office Suite and MS Access., • Basic knowledge of accounting principles and ability to support financial requests, • Able to handle multiple tasks and coordinate with multiple groups and keep deadlines, • Self-starter who takes initiatives and works with minimal supervision, • Bachelor degree or equivalent experience, • Previous experience in customer service position serving aerospace industry, • Previous experience in maintenance cost programs, work order systems, and application WORKING CONDITIONS: • Office environment, • Occasional overtime/weekend work to meet deadlines, • Extensive use of PC, • Attention to detail in developing and reviewing specific data is a regular and essential requirement of the job., • Some travel required. Compensation and Benefits The compensation for this position typically falls between $75,000 and $90,000 per year. This position is not eligible for overtime. Note, the final compensation offered to a successful candidate will depend on several factors that may include but are not limited to the type and years of relevant experience, Falcon-specific experience, relevant education/certifications, geographic location, and shift. Our total compensation package also offers comprehensive healthcare coverage (Medical/Prescription, Dental, Vision), HSA and FSA options, 401k Plan with Company Match, Life Insurance, Disability Benefits, Supplemental Insurance, Group Legal, Paid Time Off, Tuition Reimbursement, Employee Discounts and much more. We are committed to finding the best, brightest and most dedicated individuals in the aviation industry. Our employees are the key to our success. Soar with us.

Job Description Position Summary The Accounting Clerk will be responsible for compiling, processing and maintaining records of vendor invoices received in an accurate, efficient and timely manner. Assisting in A/R and collections when needed and helping with the month-end process and reconciliations. Key Responsibilities include but are not limited to the following: • Prepare, verify and process vendor invoices., • Properly code vendor invoices to general ledger., • Reconcile vendor statements monthly., • Resolve invoice discrepancies and ensure credits are received if applicable., • Communicate with other departments on any vendor related issues., • Maintain accounts payable files., • Upload daily invoice batches from operating systems., • Processing of cash receipts including foreign currency and credit card payments., • Set up and maintain customer files., • Research discrepancies and past due amounts., • Contact customers, CSRs and/or internal sales team regarding past due balances or discrepancies., • Escalate customer disputes and collection issues to management as needed including delinquent accounts that may potentially be put on credit hold., • Process and apply manual credit and debit memos., • HS/GED required, • 1-3 years’ previous accounting experience., • Ability to prioritize and multi-task., • Ability to problem solve., • Must be detailed oriented., • Must possess above average math skills., • Must be proficient in Excel and other MS products., • Effective organizational and analytical skills., • Excellent oral and written communication skills., • Ability to work as a team member or independently., • Experience with Microsoft Dynamics (Great Plains) preferred.Company DescriptionThe Mail Group (TMG) is a full-service mail delivery provider handling business-critical mail, packets, parcels, and publications from customers located throughout North America and elsewhere.The Mail Group (TMG) is a full-service mail delivery provider handling business-critical mail, packets, parcels, and publications from customers located throughout North America and elsewhere.

Job DescriptionJob Title - Fixed Asset Coordinator Duration – Six (6+) months – possible contract to hireLocation - 185 US Highway 46, Fairfield, NJWork requirement - 5 Days/Week On-Site RequiredJob SummaryWe are looking for a highly motivated individual looking to take on a challenging role. This is an exciting accounting position with a diverse set of responsibilities in a fast-paced environment. This position will report directly to the Accounting Manager and will have an opportunity to work with the Accounting, Finance and Corporate groups. Responsibilities include supporting the team in various functions of the month-end close, analysis and reconciliations of accounts related to the Fixed Asset/Intangible Asset area. The Fixed Asset Coordinator will report to the Fixed Asset Manager. Essential Functions • Daily capex invoice and disposal processing – high volume transaction level detail review required, • Daily capex project reconciliations, • Preparation of monthly capital spend analysis, • Assist in the preparation and documentation of selection support provided to internal and external auditorsQualifications, • Associates degree (or higher) in accounting, • 1+ years of accounting support preferred, • Expertise with the following: VLookups, Pivot Tables, Variance Analysis., • Very Strong Excel skills, • Experience with Smartsheet a plus, • Experience with Oracle a plus, • Excellent communication and interpersonal skills, both verbal and written, • Strong organizational skills, ability to handle details and the ability to multi-task, • Strong team player and who can work independently, • Results and detail-oriented

Job DescriptionDescription: Summary of Job The Accounts Specialist will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable, expense reporting submissions. The Insurance Specialist will be responsible to make sure all insurances are active and covered for the assigned services and will follow up with referral agencies to get coverage and/ or authorizations. Duties and Responsibilities • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc., • Reconciling processed work by verifying entries and comparing system reports to balances, • Maintaining historical records, • Paying employees by verifying expense reports and preparing pay checks, • Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance, • Preparing analyses of accounts and producing monthly reports, • Continuing to improve the payment process, • Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization, • Clarify any questionable invoice items, prices or receiving signatures, • Obtain proper information and/or data regarding invoice payments, • Assemble invoices to be completed for payment, • Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),, • Review invoices and requisitions for satisfactory payment approval, • Check vendor files for any previous payments and assign voucher numbers, • Maintain copies of vouchers, invoices or correspondence necessary for files, • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures, • Type periodic reports and other records, • Checking Insurances and following up w/ necessary parties for renewal, • Attend needed meeting / Trainings for the Company Requirements: Knowledge, Skills and Abilities Required • QuickBooks, • Medical Billing, • Excellent computer skills, including Word and Excel in a Microsoft Windows environment., • Effective oral and written communication skills., • General knowledge of various employment laws and practices., • Excellent interpersonal skills., • Skills in database management and record keeping., • Able to exhibit a high level of confidentiality., • Excellent organizational skills., • Must be able to identify and resolve problems in a timely manner., • Must be able to gather and analyze information skillfully., • Comfortable using a computer for various tasks beyond general accounting., • Able to handle supervisory responsibility if necessary., • Understanding of payments, accounting, and budgeting.

Job Description ACCOUNTS PAYABLE CLERK NJ based owner/manager/developer of real estate across the country is seeking an accounts payable clerk for its Essex County office. Established real estate company seeking accounts payable clerk. Candidate must be detail-oriented, good computer skills, and possess strong communication skills as well as having a hands-on approach to completing tasks. Experience processing invoices for multiple entities is a plus. Responsibilities shall include: Reviewing invoices for accuracy Code, enter and scan invoices Maintain vendor files including insurance and W-9 forms. Prepare and process payment of payables Proper invoice coding for inter company (inter entity) transactions. Maintain supporting schedules for expense tracking. Research missing (late) invoices. Interact with the vendors as well as use the websites to retrieve missing invoices. Company DescriptionLester M. Entin Associates owns and manages more than 4,000,000 square feet of real estate throughout the USA and has done so successfully for more than 50 years.Lester M. Entin Associates owns and manages more than 4,000,000 square feet of real estate throughout the USA and has done so successfully for more than 50 years.

Job Description Job Posting: Accounting Assistant Location: Bergen County, NJ Job Type: Full-Time Join their dynamic and supportive team, a leading manufacturer in Bergen County, NJ. We are seeking a detail-oriented and motivated Accounting Assistant to support our accounting and administrative functions. Accounts Receivable • Administer cash receipts processing and posting in SAP software, • Prepare checks received for deposit, • Maintain the specialized receipts file for customer service, • Follow up on and resolve customer payments variances, • Ensure all customer prepayments are appropriately applied in SAP, • Maintain shared mailbox for accounts receivable, • Prepare invoices to group affiliates ensuring all supporting documentation is complete Accounts Payable • Administer vendor bill processing from receipt to approval and perform financial system precoding, • Process payments to vendors in SAP software, • Distribute payments to vendors using CashPro Bank of America, vendor portals, or by check, • Track monthly vendor invoices to prepare for month end, • Maintain continuous organized file of outstanding vendor invoices, • Maintain organization of vendor payment files and profiles in SAP, • Collect and organize W9’s, prepare year end 1099’s, • Maintain shared mailbox for accounts payable, • Review and process expense reports in Concur Banking • Download previous day and current day banking activity, • Review of all daily cash activity: posting receipts, reviewing and confirming payments, posting journal entries for Concur payments; performing daily cash reconciliations, • Reconcile all credit card statements monthly Other • Prepare month end reports for commissions and royalties, • Process journal entries in SAP, • Prepare financial reports as directed, • Maintain fixed assets monitoring and laptop list with user information, • Prepare periodic intercompany transaction reconciliation reports Administrative Duties • Supporting Controller in all aspects of office organization and ensuring that the office runs efficiently. Assist in the overall improvement of the operations systems, including but not limited to, • Organize and maintain financial filing system, including mid-year and year-end clean up, • Provide general administrative and clerical support as needed, • Maintain office and kitchen supplies, • Organize in house lunches for meetings when necessary and organize events for outside activities, • Maintain office equipment, • Liaise with building management for facility issues and service/reservation requests, • Maintain documentation on lab purchase orders, matching up purchases order with invoices and getting approvals, • Minimum of 3 years of experience in accounting or a related field., • Proficiency in accounts receivable and accounts payable processes., • Strong skills in account reconciliation and invoice processing., • Experience with data entry and financial reporting., • Advanced knowledge of Microsoft Excel and familiarity with SAP or similar software., • Ability to manage multiple tasks with attention to detail and accuracy., • Excellent organizational and communication skills., • Familiarity with expense reporting systems such as Concur is preferred.

Job Description The Customer Service Representative will take customer orders via phone, email and fax, scan/file the daily orders, and assist with daily reporting. This person will be personable and positive, with great time management and organizational skills. This position requires someone who can work a flexible schedule that may range Monday – Friday, 6:30a-2:30pm. Key Duties and Responsibilities: • Prepare and submit customer purchase orders as sales orders into Microsoft Dynamics NAV or through Dynamics eShop., • Generate return authorizations, and credit explanations at the direction of Invoice manager., • Ensure all items are invoiced with proper quantities and prices to customers., • Monitor customer shorts and communicate with customers., • Assist in day-to-day operations of all order processing., • Schedule pickup/outgoing orders and LTL’s for orders that arrive during shift., • Schedule delivery appointments for orders that arrive during shift., • Fill out and organize daily SQF documentation and shipping reports., • Resolve issues for customer orders in a timely manner., • Follow up with warehouse to make sure orders go out on time., • Provide customer support via email, phone and fax when necessary., • Solve and investigate customer issues., • Work alongside Plant Manager, VP Operations, Sales, Customers and Vendors., • Daily communication with customers, • Positive and professional attitude towards customers and coworkers, • Able to work independently and as part of a team with little to no supervision, • Excellent MS Office knowledge, • Outstanding organizational and time management skills, • Familiarity with office gadgets and applications (i.e. Calendars and copy machines), • Excellent verbal and written communication skills l3ApJAtNY6

Job Description $10-15 million International Distributor. Up to 2 Days/Week Remote Work (maximum). If you are ready to step-up to lead an Accounting Department with full cycle responsibility this is the opportunity for you. Business majors with a minor in Accounting are encouraged to apply. Position Summary: Reporting to the Company President, the Accounting Manager is responsible for a US parent company and its European subsidiary in Netherlands. The Accounting Manager ensures accurate and timely financial reporting, credit management and regulatory compliance. Supervise two full-time employees at our US office and a part-time employee at our Netherlands office. Member of Company Management Team. About Us: We are a world leader in the field of pharmaceutical capsules and laboratory equipment. Our products are used by the pharmaceutical & nutritional industry worldwide to improve lives. Established in 1989 our steady growth has been based on superior products supported by superior customer service and technical support. Our headquarters are in Fairfield, NJ and we have a distribution center in Netherlands and a factory in India. Key Responsibilities: • Prepare monthly statements for each company individually and the consolidated group excluding inter-company sales. Provide information for month-end accounts review and year-end tax preparation to external accountants in Netherlands & USA., • Supervise Accounts Receivable including coordinating monthly accounts receivable review, setting customer credit limits., • Supervise Account Payable including control and review of purchase orders, vendor invoice approval and payment., • Ensure all corporate taxes (US federal, US state, Dutch and European VAT) and payroll are done on time., • Coordinate with Operations & Customer Service Managers to support overall company goals., • Coordinate with factory accounting team (separate company in India) inter-company sales, and monthly reconciliation. Audit Factory Invoices for direct and drop shipments., • Supervise submission of customer sales data to US Drug Enforcement Agency., • Supervise and ensure monthly inventory cycle counts are completed and reconciled., • Negotiate and coordinate renewal of insurance policies (cargo, products liability, health, etc.) and purchase of office equipment and services., • For Netherlands company fully implement Exact Online ERP software system. Skills: Strong skills in Excel, Word and Quickbooks or similar ERP. Strong analytical skills and attention to details. Excellent verbal and written communication skills. Personal Traits: Detail and systems oriented. Assumes “ownership” of accounting function. Thinks like a businessperson in addition to an accountant. Team player in supporting other functions in the goal of meeting customer needs Thrives in a small, quiet company environment. Eager to learn new aspects of the business. What’s in it for You · Member of Senior Management Team · Opportunity to be part of an internationally oriented, growing company offering the best products and service in their categories. · Competitive salary · Bonus Program · Health Club partial reimbursement · Company values program TrAnSScend. · Business casual dress code. If you would like to join our team, please email your cover letter and resume. We will contact you once we have reviewed your application to advise the next step in our hiring process. To learn more about our products visit and Company DescriptionWe are an extremely stable, internationally oriented company in the field of pharmaceutical capsules and laboratory equipment. Our products are used by the pharmaceutical & nutritional industry worldwide to improve lives. Established in 1989 our steady growth has been based on superior products supported by superior customer service and technical support. We have over $10+ million in sales and are consistently profitable. Our headquarters are in Fairfield, NJ and we have a distribution center in Netherlands and our own factory in Tarapur, India.We are an extremely stable, internationally oriented company in the field of pharmaceutical capsules and laboratory equipment. Our products are used by the pharmaceutical & nutritional industry worldwide to improve lives. Established in 1989 our steady growth has been based on superior products supported by superior customer service and technical support. We have over $10+ million in sales and are consistently profitable. Our headquarters are in Fairfield, NJ and we have a distribution center in Netherlands and our own factory in Tarapur, India.

A+ Personnel celebrates its 38th Anniversary in the staffing industry in 2025! We have successfully been placing qualified candidates with top corporations, from entry to C-Level, in New Jersey and New York.We would like to thank our client companies and outstanding candidates for their major contri

Offit Kurman, an AmLaw 200 law firm, is seeking a.Legal Administrative Assistant.Litigation & Family Law team in Hackensack, NJ.This role provides direct support to attorneys handling complex litigation and family law matters, including divorce cases, in both New Jersey and New York.Manage attorney

P-7A CNA OPPORTUNITY AT MAPLE GLEN.At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service.As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work en

Execute a variety of administrative support functions to ensure the organized flow of daily business for the Business & Government Banking and Corporate Banking Departments.Review and complete research and reports for Departments on a regular cadence.Analyze banking reports and report findings to th

OverviewAt Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service.As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team

Administrative Assistant, Career Center Operations & Programming.The Office Assistant supports the Career Development Center with administrative functions, account management, event planning and logistics.The Office Assistant provides administrative support to five professional staff by responding t

Remote Data Entry Clerk - Customer Service Representative.We are looking for people who are motivated to participate in paid research across the country and local areas.Join this Work from Home Hungary Market Research Panel Today.You have two options when it comes to paid research: you can either ta

Retail Store Administrative Assistant.At DICK'S Sporting Goods, we believe in how positively sports can change lives.On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams.We are committed to creating an inclusiv

Available shift: Monday-Thursday from 5PM to 8PM.Experience in general office procedures.Answer phones, take messages as needed and direct calls to the appropriate staff.Greet visitors and announce them to the appropriate staff.Sort and distribute all incoming mail, post all outgoing.Ensure all copy

One of BIG 4 CPA firm is seeking a bright newly grad with working/Internship experience.Providing administrative support to the team.Communicating with other departments.Accepting a very smart graduate.Subject matter expert in required skill set with ability to apply concepts & lead others.Able to p

Ultimate Staffing is excited to partner with one of our amazing clients in Glen Rock, NJ in search of a reliable and detail-oriented Bilingual Administrative Assistant to join their team! This is a fantastic temp-to-hire opportunity for someone who thrives in a supportive office environment and enjo

Assist HR Director with Montclair parking permit applications, processing and management.

Assist in maintaining secretarial work-flow, processing, typing, preparation, and mailing of general correspondence & minutes of meetings.

At KCI, we're building an enduring community that provides unparalleled value to our employee-owners.We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team.We reward integrity and commitment, and when we do well, you do well.Our

Coordinate and verify receiving tickets, purchase orders, and invoices for proper coding and approval.

Prepare estimates and billing invoices.

Administrative Assistant Opportunity.SERVPRO of Hackensack / Little Ferry is hiring an Administrative Assistant!.SERVPRO of Hackensack / Little Ferry offers:.As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio.We are seeking a dedicated individual to provide essential adminis

Fortune 100 financial services organization that is the leading retirement provider for people who work in the academic, research, medical, and cultural fields.We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey.This positio

Administrative Assistant Opportunity.SERVPRO of Hackensack / Little Ferry is hiring an Administrative Assistant!.SERVPRO of Hackensack / Little Ferry offers:.As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and

Administrative Sales Assistant.EarthCam is the global leader in providing webcam content, technology and services.Founded in 1996, EarthCam provides live-streaming video, time-lapse construction cameras, and Software-as-a-Service (SaaS) for AI-powered visual asset management, leveraged through our i

Gotham Technology Group is seeking a highly organized, detail-oriented, proactive administrator to support our executive and legal functions.This role supports executive operations ensuring smooth scheduling, communication, and manages legal documentation and processes.The ideal candidate will have

Administrative Assistant (Part-Time).Join us as we Rise to the Challenge.At KCI, we're building an enduring community that provides unparalleled value to our employee-owners.We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team

Perform clerical duties like emailing, handling paperwork, and processing background checks.

Konica Minolta Sensing Americas, Inc.Imaging Industry specializing in Color and Light measurement instrumentation, is seeking an HR Admin Specialist to support executive leadership and coordinate key administrative and operational functions.This role acts as a liaison with internal departments and e

Topaz HR Advisory is a dynamic outsourced HR firm serving companies across diverse industries, specializing in a broad spectrum of HR and employee relations projects.As an HR Administrative Assistant at Topaz HR Advisory, you will play a key role in supporting the HR and management teams through a w

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.