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Job Description Job Title: Administrative Assistant (Finance-Focused) Location: Garden City, New York Job Type: Full-time, Hybrid (4 days in office per week) – Temp-to-Perm after 3 months Compensation: $26–$32 per hour Position Details • Type: Hourly (Non-Exempt), • Schedule: 9:00 AM – 5:00 PM, • Reports To: Accounting Manager, • Target Start Date: ASAP, • Key Qualifications: Prior accounting or bookkeeping experience preferred; strong administrative skills; proficiency in MS Office Suite (especially Excel), and QuickBooks This role is primarily focused on client-facing legal correspondence and administrative processes, with additional bookkeeping and accounting support that increases during peak periods. The ideal candidate possesses strong administrative skills, excellent written communication, and exceptional attention to detail. They should be comfortable managing high-volume repetitive correspondence and following structured processes. Prior accounting or bookkeeping experience is a plus, but an accounting degree is not required. Key Responsibilities Legal & Client Correspondence (Primary Focus) • Prepare, review, and distribute high-volume client correspondence, including refund letters, tax savings invoices, and co-counsel communications, • Ensure all documents meet the firm’s standards for accuracy, formatting, and professional presentation (including those requiring attorney signature), • Maintain strict attention to detail to prevent any cross-contamination of client-specific information, • Assist with processing municipal refund payments and coordinating client distributions, • Support client billing processes and invoice preparation, • Assist with payment processing during peak workload periods, • Record and reconcile deposit entries Required • Prior experience in an administrative role, • Strong written communication skills with the ability to produce clean, accurate, and professional correspondence, • Exceptional attention to detail and accuracy, • Proficiency in Microsoft Office Suite, particularly Excel and Word, • Ability to consistently follow standardized processes and templates, • Bookkeeping or accounting experience (e.g., payment processing, reconciliations), • Prior experience in a law firm or legal services environment, • Familiarity with Intuit QuickBooks or similar accounting software, • Flexibility to shift between administrative and bookkeeping responsibilities based on workload, • Strong attention to detail and commitment to quality control, • Ability to self-review work thoroughly, especially client-facing documents, • Comfort managing high-volume correspondence with minimal supervision, • Competitive hourly compensation, • Health, dental, and vision insurance, • Retirement plan, • Paid time off, • Professional development opportunitiesCompany DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job Description Job Summary: We are seeking a detail-oriented and organized Accounting Assistant to support the daily operations of the accounting department. This role is responsible for managing accounts payable and accounts receivable functions, completing credit applications and VSA documentation, and performing general bookkeeping duties. The Accounting Assistant will help maintain accurate financial records, ensure timely processing of transactions, and provide administrative support to the accounting team. Key Responsibilities: • Manage full-cycle accounts payable and accounts receivable processes, including invoice processing, payment postings, reconciliations, and follow-up on outstanding balances., • Complete and process credit applications and VSA documentation accurately and in a timely manner., • Perform day-to-day bookkeeping duties, including data entry and maintaining accurate financial records., • Assist with account reconciliations and month-end closing activities., • Maintain organized and up-to-date financial documentation in compliance with company policies., • Provide general administrative and accounting support to the finance team., • Diploma or degree in Accounting, Finance, or a related field., • 1–2 years of accounting, bookkeeping, or accounts payable/receivable experience preferred., • Basic understanding of accounting principles and financial reporting., • Proficiency in Microsoft Office (particularly Excel, Outlook, and Word)., • Proficiency in Mandarin preferred., • Strong attention to detail and high level of accuracy., • Excellent organizational and time-management skills., • Strong communication skills, both written and verbal., • Ability to multitask and meet deadlines in a fast-paced environment., • Strong problem-solving skills and ability to adapt to changing priorities., • Ability to work independently as well as collaboratively within a team.Company DescriptionWe are a total logistics solutions company that provides all services include customs entry, freight forwarding, trucking, warehouse and e-commerce. We are located in USA, China, Hong Kong, Vietnam, Malaysia, Singapore, Pakistan and have been expanding every year. Office Hours: 9 AM - 6 PM ESTWe are a total logistics solutions company that provides all services include customs entry, freight forwarding, trucking, warehouse and e-commerce. We are located in USA, China, Hong Kong, Vietnam, Malaysia, Singapore, Pakistan and have been expanding every year.\r\n\r\nOffice Hours: 9 AM - 6 PM EST

Job DescriptionBilling Team Specialist Position Summary The Billing Team Specialist is responsible for the accurate and timely execution of all billing operations, including daily invoice processing, portal management, and system configuration. This role serves as a critical link between operations, finance, and customer-facing billing systems, ensuring invoices are delivered correctly and on schedule while maintaining the integrity of billing data across all platforms. Key Responsibilities • Reviewing the daily batch queue prior to release, identifying and resolving any exceptions, errors, or flagged items before invoices are finalized., • Coordinating with internal stakeholders to obtain approvals or clarifications required to clear exceptions in a timely manner., • Releasing completed batches according to established billing schedules, maintaining consistency and reliability in invoice delivery., • Documenting exceptions and resolutions to support ongoing process improvement and audit readiness. • Receiving, reviewing, and processing special billing requests submitted by operations, sales, or account management teams., • Preparing and issuing non-standard invoices in accordance with contract terms, service agreements, or customer-specific requirements., • Coordinating with relevant departments to verify billing details and obtain necessary approvals prior to invoice issuance., • Maintaining accurate records of all special billing activity for reporting and reconciliation purposes. • Managing portal billing for all active company accounts across multiple third-party and customer-operated portals., • Ensuring invoices are submitted through the correct portal channels in the required formats and within customer-defined deadlines., • Monitoring portal activity to identify and resolve submission errors, rejections, or payment discrepancies., • Maintaining up-to-date credentials, account settings, and billing preferences within each portal. • Managing the library of billing templates used for recurring invoices, ensuring all rate, service, and customer data is current and accurate., • Conducting regular audits of recurring invoice configurations to identify discrepancies, outdated pricing, or inactive service lines., • Updating templates in response to contract amendments, pricing changes, or operational adjustments., • Coordinating with account managers and operations to validate recurring billing details ahead of scheduled invoice cycles. • Reviewing and pricing service orders as needed, applying the appropriate rates, service codes, and billing configurations within approved guidelines., • Escalating pricing exceptions or requests outside standard parameters to the appropriate approver for authorization., • Collaborating with operations and sales teams to clarify scope, service details, or customer-specific pricing arrangements., • Ensuring all priced orders are properly documented and entered into the billing system prior to service execution. • Participating in the onboarding process for new customer portals, including system configuration, test invoice submissions, and validation of billing data accuracy., • Developing and maintaining documentation for portal-specific billing procedures, submission requirements, and escalation paths., • Providing training and guidance to team members on portal navigation, submission workflows, and exception handling., • Collaborating with IT, operations, and customer contacts to resolve setup issues and ensure a smooth go-live. • Managing and triaging incoming PestPac requests including new setups, account changes, error investigations, and access provisioning., • Routing requests to the appropriate internal teams or resolving directly in accordance with agreed service level agreements (SLAs)., • Maintaining PestPac configurations critical to billing operations, including:, • Service codes and billing categories, • Pricing setups and rate tables, • Tax settings and jurisdictional configurations, • Payment plans and billing frequency settings, • Invoice and document templates, • Monitoring system behavior for configuration-related billing errors and proactively addressing issues before they impact invoice accuracy., • Serving as a resource for operational teams seeking guidance on PestPac billing workflows and best practices. Qualifications Required • 2+ years of experience in billing, accounts receivable, or a related finance/operations role., • Demonstrated experience with customer billing portals or invoicing platforms., • Strong attention to detail with a track record of high accuracy in data entry and invoice processing., • Proficiency in Microsoft Office Suite, particularly Excel., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Strong written and verbal communication skills for cross-functional coordination. Preferred • Experience with PestPac or similar field service management software., • Familiarity with service-based business billing operations (e.g., pest control, facilities management, or home services)., • Experience supporting system onboarding or user training initiatives., • Knowledge of tax configuration and compliance within billing systems. What We Offer • A collaborative team environment with opportunities for growth and cross-functional development., • Comprehensive benefits including health, dental, and vision coverage., • Paid time off, company holidays, and flexible scheduling options., • Ongoing training and support for professional development in billing systems and operations. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Job Description We are looking for an Accounts Payable Clerk to support a high-volume finance function for a large organization in Garden City, New York. This position is responsible for reviewing vendor invoices, maintaining accurate coding, and helping ensure timely payment processing across multiple sites. The ideal candidate brings strong attention to detail, solid spreadsheet skills, and hands-on experience managing payables through a structured accounting workflow. Responsibilities: • Review and verify invoices using a three-way matching process to confirm alignment with purchase documentation and receipts., • Assign appropriate accounting codes and prepare invoice batches for efficient entry and approval across multiple locations., • Process vendor invoices accurately and on schedule while maintaining organized payable records., • Support payment activities, including check run preparation and related documentation., • Use Sage Intacct and Microsoft Excel to track transactions, monitor outstanding balances, and maintain reporting accuracy., • Reconcile accounts payable activity to the general ledger and investigate discrepancies to support clean financial records., • Communicate with internal teams and vendors to resolve invoice issues, payment questions, and coding inconsistencies., • Experience working in accounts payable, including invoice review and payment processing., • Knowledge of three-way matching, invoice coding, and batch preparation., • Ability to handle check runs and maintain accuracy in a deadline-driven environment., • Proficiency with Sage Intacct and Microsoft Excel., • Strong reconciliation skills with the ability to compare payables data against the general ledger., • Excellent attention to detail and organizational skills., • Ability to manage a high volume of invoices for multiple locations.

Title: CHB Documentation Coordinator Schedule: Hybrid Location: Valley Stream, NY Pay range: $20 - $22 hourly Contract to potential hire based on the business needs and requirements Key Responsibilities: • Receive, review, and upload all required documentation for Customs House Brokerage (CHB) entries, including bills of lading, commercial invoices, packing lists, and arrival notices, • Ensure all documentation complies with 19 CFR 142.6 invoice requirements, including accurate product descriptions, quantities, values, and manufacturer details, • Coordinate with internal CHB teams, clients, and external partners (e.g., freight forwarders) to obtain complete and accurate documentation for customs clearance, • Maintain and manage document management systems, ensuring proper organization, version control, and secure storage of all records, • Provide guidance to clients on documentation requirements to facilitate timely and compliant customs entry processing Requirements: • Experience in logistics, customs brokerage, or international trade strongly preferred, • High School Diploma or equivalent required; Associate’s or Bachelor’s degree in a related field preferred, • Strong organizational and time management skills with attention to detail, • Proficient in computer systems and data entry with a high degree of accuracy Benefits Disclosure: • “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Job Description WHO WE ARE: How will transportation and mobility evolve? What will the vehicle of the future look like – and how will those vehicles be repaired? How can the next chapter of your career contribute to solving these transportation challenges and more? NexaMotion Group is on a mission to simplify complex vehicle repair to keep the world moving. We are a leading automotive parts distributor represented across the U.S., Puerto Rico, and Canada, and through patent-winning software and technology, we are revolutionizing our industry. What has remained constant throughout our 50-year history of transformation is our dedication to our customers, our team members, and to the values on which NMG was founded: Commitment, Humility, Optimism, Integrity, and Respect. A career with NGM offers the opportunity to make an impact within a rapidly growing organization – the chance to learn, lead, collaborate, and connect with other solutions-oriented, forward-thinking professionals. We invest meaningfully in training and development, empowering you to build your future alongside ours and shape a career unique to your talents, interest, and purpose. THE OPPORTUNITY: We are looking for a motivated and customer-oriented Counter Sales Representative to join our team in the automotive aftermarket industry. The Counter Sales Representative will be responsible for providing excellent customer service, assisting customers with their automotive parts needs, and driving sales at our counter. This role requires strong product knowledge, sales skills, and a passion for automobiles. RESPONSIBILITIES: • Assists customers in determining and selecting appropriate parts. Provides price quotes and other parts information., • Informs customers of specials and companion part requirements, ensuring that the customer is exposed to the full product line., • Represents branch in a professional manner, remaining friendly and courteous in all customer and coworker interactions., • Fills parts orders from stock., • Notifies manager of out-of-stock parts or other department materials that require immediate attention. Locates out-of-stock parts from external sources and submits emergency orders, as necessary., • Notifies customers of receipt of special order parts. Informs customers of parts order arrival and delivery date., • Verifies will-call and back orders weekly and returns to vendors. Follows up on back orders., • Provides customers with their copy of invoices. Receives payment for retail purchases. Obtains credit authorizations or required signatures for charge sales., • Issues credits for returned parts after verifying purchase and pricing by reviewing original invoice., • Participates in annual physical inventory., • Assists Branch Manager with maintaining lost sales tracking program., • Keeps work area clean and free of clutter. Performs weekly branch cleaning in cooperation with the rest of the branch staff., • Stays informed of new products and product updates., • Performs other duties as assigned. KEY QUALIFICATIONS: • High school diploma or equivalent;, • Proven experience in customer service or sales roles,, • Proficiency in computer systems and experience with point-of-sale systems; PREFERRED QUALIFICATIONS: • Customer service or counter sales experience within the automotive aftermarket industry preferred., • Associate’s or bachelor's degree preferred., • Familiarity with automotive parts catalogs and inventory management systems is a plus. SKILLS & ABILITIES: • Excellent communication skills, both verbal and written, with the ability to effectively communicate technical information to customers., • Strong problem-solving abilities and a customer-focused mindset., • Ability to multitask and prioritize workload in a fast-paced environment., • Attention to detail and accuracy in order processing and data entry., • Flexibility to work occasional evenings or weekends as needed. The work environment for a Counter Sales Representative in the automotive aftermarket industry is typically fast-paced and dynamic. You will primarily operate within a retail or wholesale environment, interacting directly with customers and collaborating with colleagues to meet sales targets. The setting may involve exposure to various automotive parts, equipment, and tools. Depending on the location, you may work indoors at a sales counter or showroom, with occasional outdoor tasks such as loading and unloading merchandise. Flexibility in scheduling may be required to accommodate peak business hours, which could include evenings, weekends, and holidays. PHYSICAL DEMANDS: While performing the duties of a Counter Sales Representative, you may be required to: • Stand for extended periods., • Lift and carry automotive parts or equipment weighing up to 50 pounds., • Bend, stoop, reach, and handle merchandise., • Use manual dexterity to operate cash registers, computers, and handheld devices. No travel required.

Job DescriptionAre you detail-oriented, organized, and eager to gain hands-on office experience? As an Administrative Assistant at Power-Flo Technologies, you’ll play a vital role in keeping our daily operations running smoothly. Your work will directly support our Accounts Receivable, Accounts Payable, Sales, and Operations teams—helping ensure accuracy, efficiency, and a positive experience for our customers, vendors, and visitors. Salary Range: $17 - $19/hour Full-time, on-site role. Monday - Friday. Benefits Package • Health insurance (medical, dental, vision), • PTO program and paid holidays, • 401K, • EAP, • ESOP (Employee Stock Ownership Plan), • Company provided life insurance (after 1 year of employment), • On-the-job training, • Opportunities for growth What You’ll Do Every Day You’ll be trusted with essential responsibilities that keep our business running, including: • Supporting AR, AP, and Sales teams with credit card processing, vendor setup, invoice retrieval, shipping documentation, and email management, • Entering and maintaining accurate data for warehouse and counter sales operations, • Greeting visitors and managing a multi-line phone system with professionalism and warmth, • Scanning, printing, filing, and organizing documents, • Sorting and distributing incoming mail, preparing outgoing mail, and tracking packages, • Making routine trips to the bank and post office using a company vehicle, • Managing the Accounts Payable inbox and related correspondence What You Bring You don’t need years of experience—what matters most is your mindset and willingness to learn. • Eagerness to gain hands-on office and administrative experience, • Ability to manage your time, prioritize tasks, and multitask effectively, • Strong written and verbal communication skills, • High attention to detail with solid organizational skills, • Basic math proficiency, • Working knowledge of Microsoft Word and Excel, • Comfort with computers and a willingness to learn new systems, • Valid, clean driver’s license for daily trips to the bank and post office using a company vehicle Physical Requirements: • Ability to sit for prolonged periods of time (with accommodations upon request), • Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time (with accommodations upon request) Power-Flo Technologies is the premiere provider of supplies, services, and solutions to the electrical, industrial, mechanical, and automation industries. Learn more about us here: Follow us on LinkedIn: About Us We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa currently. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.

Job DescriptionFinal compensation will be based on a combination of:· Relevant work experience· Education· Project size · Project location· Required working hours· Candidate subject matter expertise and/or specialty · Ability to be approved by agencies/owners as required· Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire. As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This "family of companies" culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities. The Accounts Payable Supervisor will be responsible for ensuring that all company bills are being paid on time and Iovino remains in good financial standing. He or she will also oversee the accounts payable department. II. EDUCATION/CERTIFICATIONS • Oversee daily AP operations, including invoice entry, coding, and payment processing, • Manage subcontractor and vendor payments, ensuring compliance with contract terms in Textura, • Supervise and mentor AP staff; delegate workload effectively, • Ensure timely and accurate processing of vendor invoices, • Maintain strong internal controls and ensure compliance with company policies, • Coordinate bi weekly check runs, ACH, and wire payments, • Resolve vendor discrepancies and maintain positive vendor relationships, • Assist with month-end and year-end closing processes, • Collaborate with internal departments to streamline processes and improve efficiency, • Assist with the implementation of new systems and processes., • Setup and maintenance of vendor accounts, • Ensures all negotiated contracts are paid as agreed upon, knowledge of payment terms., • Manage, scan, and enter invoices into accounting system (CMiC)., • Emergency check request processing., • Manual checks handling., • Process credit applications for vendors., • 5+ years of Accounts Payable experience, preferably in construction, • 2+ years of supervisory or management experience, • Strong knowledge of accounting principles and AP best practices, • Experience with construction/accounting software such as CMiC, • Proficient in Microsoft Office Suite., • Excellent organizational, problem-solving and time management skills., • Strong attention to detail and ability to manage high-volume transactions, • Strong interpersonal and communication skills., • Experience with multi-entity or multi-project environments *Please note that this is an in-person role (Monday–Friday). #ZR Salary Range:$100,000—$120,000 USD

Job Description The Accounts Payable (AP) Assistant plays a crucial role in supporting the accounting department by ensuring accurate and timely processing of invoices and purchase orders. This position is responsible for maintaining vendor relationships through effective communication and resolving discrepancies to uphold the company’s financial integrity. The AP Assistant will manage data entry tasks, reconcile statements, and assist with month-end closing activities to contribute to smooth financial operations. The role requires strong organizational skills and attention to detail to handle multiple tasks efficiently. Ultimately, this position helps maintain the company’s positive cash flow and vendor trust by ensuring all accounts payable processes are executed accurately and on schedule. Minimum Qualifications: • High school diploma or equivalent., • Basic understanding of accounting principles and accounts payable processes., • Proficiency in Microsoft Office, especially Excel., • Strong attention to detail and organizational skills., • Proficient with QuickBooks Desktop Preferred Qualifications: • Associate degree or coursework in accounting, finance, or a related field., • Experience with accounting software such as QuickBooks., • Previous experience in an accounts payable or accounting support role., • Excellent communication skills for vendor interaction., • Ability to adapt to new financial systems and processes quickly. Responsibilities: • Process and verify invoices, purchase orders, and expense reports for accuracy and compliance with company policies., • Enter accounts payable data into the financial system and maintain organized records of all transactions., • Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries in a professional manner., • Support month-end closing activities by reconciling accounts payable transactions and preparing reports as needed., • Other tasks as necessary. Skills: The required skills such as attention to detail and proficiency in Microsoft Excel are essential for accurately entering and verifying invoice data, which helps prevent errors in payments. Organizational skills enable the AP Assistant to manage multiple invoices and vendor communications within working hours. Communication skills are used daily to interact professionally with vendors and internal teams to resolve discrepancies and ensure smooth payment processes. Familiarity with accounting software, while preferred, enhances the ability to navigate financial systems and streamline data entry and reporting tasks. Overall, these skills combine to support the accounting team in maintaining accurate financial records and timely payments, contributing to the company’s operational success.