Trabajos invoice processing en Elmont, New YorkCrear alertas

Job DescriptionBilling Team Specialist Position Summary The Billing Team Specialist is responsible for the accurate and timely execution of all billing operations, including daily invoice processing, portal management, and system configuration. This role serves as a critical link between operations, finance, and customer-facing billing systems, ensuring invoices are delivered correctly and on schedule while maintaining the integrity of billing data across all platforms. Key Responsibilities 1. Daily Batch Billing Operations Oversee and execute the end-to-end daily batch billing release cycle, ensuring invoices are processed accurately and distributed on schedule. Responsibilities include: • Reviewing the daily batch queue prior to release, identifying and resolving any exceptions, errors, or flagged items before invoices are finalized., • Coordinating with internal stakeholders to obtain approvals or clarifications required to clear exceptions in a timely manner., • Releasing completed batches according to established billing schedules, maintaining consistency and reliability in invoice delivery., • Documenting exceptions and resolutions to support ongoing process improvement and audit readiness. 1. Special Billing & Non-Standard Invoice Processing Manage billing requests that fall outside standard automated workflows, ensuring accurate and prompt processing of unique or complex invoice scenarios. Responsibilities include: • Receiving, reviewing, and processing special billing requests submitted by operations, sales, or account management teams., • Preparing and issuing non-standard invoices in accordance with contract terms, service agreements, or customer-specific requirements., • Coordinating with relevant departments to verify billing details and obtain necessary approvals prior to invoice issuance., • Maintaining accurate records of all special billing activity for reporting and reconciliation purposes. 1. Customer Portal Billing Management Serve as the primary administrator for billing activity across all customer-facing portals, ensuring accurate and compliant invoice submission for all company accounts. Responsibilities include: • Managing portal billing for all active company accounts across multiple third-party and customer-operated portals., • Ensuring invoices are submitted through the correct portal channels in the required formats and within customer-defined deadlines., • Monitoring portal activity to identify and resolve submission errors, rejections, or payment discrepancies., • Maintaining up-to-date credentials, account settings, and billing preferences within each portal. 1. Template Billing & Recurring Invoice Accuracy Own the maintenance and quality assurance of all template-based and recurring billing to ensure consistent, error-free invoice generation. Responsibilities include: • Managing the library of billing templates used for recurring invoices, ensuring all rate, service, and customer data is current and accurate., • Conducting regular audits of recurring invoice configurations to identify discrepancies, outdated pricing, or inactive service lines., • Updating templates in response to contract amendments, pricing changes, or operational adjustments., • Coordinating with account managers and operations to validate recurring billing details ahead of scheduled invoice cycles. 1. Service Order Pricing Support accurate and timely pricing of service orders in alignment with company pricing guidelines and approved rate structures. Responsibilities include: • Reviewing and pricing service orders as needed, applying the appropriate rates, service codes, and billing configurations within approved guidelines., • Escalating pricing exceptions or requests outside standard parameters to the appropriate approver for authorization., • Collaborating with operations and sales teams to clarify scope, service details, or customer-specific pricing arrangements., • Ensuring all priced orders are properly documented and entered into the billing system prior to service execution. 1. New Portal Onboarding Support Support the successful integration of new customer billing portals by contributing to setup, testing, and team enablement efforts. Responsibilities include: • Participating in the onboarding process for new customer portals, including system configuration, test invoice submissions, and validation of billing data accuracy., • Developing and maintaining documentation for portal-specific billing procedures, submission requirements, and escalation paths., • Providing training and guidance to team members on portal navigation, submission workflows, and exception handling., • Collaborating with IT, operations, and customer contacts to resolve setup issues and ensure a smooth go-live. 1. PestPac Request Management & System Support Act as a primary point of contact for PestPac-related requests, ensuring timely resolution of issues and maintaining system configurations that support billing and operational accuracy. Responsibilities include: • Managing and triaging incoming PestPac requests including new setups, account changes, error investigations, and access provisioning., • Routing requests to the appropriate internal teams or resolving directly in accordance with agreed service level agreements (SLAs)., • Maintaining PestPac configurations critical to billing operations, including:, • Service codes and billing categories, • Pricing setups and rate tables, • Tax settings and jurisdictional configurations, • Payment plans and billing frequency settings, • Invoice and document templates, • Monitoring system behavior for configuration-related billing errors and proactively addressing issues before they impact invoice accuracy., • Serving as a resource for operational teams seeking guidance on PestPac billing workflows and best practices. Qualifications Required • 2+ years of experience in billing, accounts receivable, or a related finance/operations role., • Demonstrated experience with customer billing portals or invoicing platforms., • Strong attention to detail with a track record of high accuracy in data entry and invoice processing., • Proficiency in Microsoft Office Suite, particularly Excel., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Strong written and verbal communication skills for cross-functional coordination. Preferred • Experience with PestPac or similar field service management software., • Familiarity with service-based business billing operations (e.g., pest control, facilities management, or home services)., • Experience supporting system onboarding or user training initiatives., • Knowledge of tax configuration and compliance within billing systems. What We Offer • A collaborative team environment with opportunities for growth and cross-functional development., • Comprehensive benefits including health, dental, and vision coverage., • Paid time off, company holidays, and flexible scheduling options., • Ongoing training and support for professional development in billing systems and operations. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Job DescriptionWe are looking for an Accounts Payable Clerk to support a busy construction organization in East Elmhurst, New York. This Long-term Contract opportunity is ideal for someone who thrives in a high-volume environment and can maintain speed and accuracy throughout the workday. The person in this role will help keep invoice processing on track by handling detailed data entry and supporting the daily workload of the accounts payable team. Responsibilities: • Process a high volume of invoices each day, with the ability to accurately enter at least 150 records into the system., • Perform numeric data entry with close attention to detail to ensure vendor and payment information is recorded correctly., • Support the day-to-day workflow of the accounts payable function by keeping invoice queues current and organized., • Review invoice details for completeness and identify discrepancies or missing information before submission., • Enter and update payable information in Sage Timberline and other company systems as needed., • Maintain organized payment records and documentation to support auditing and internal tracking needs.• Previous experience in accounts payable, preferably in a high-volume processing environment., • Strong data entry skills with the ability to work quickly while maintaining accuracy., • Proficiency with Sage Timberline., • Comfortable handling repetitive numeric entry and detailed invoice information throughout the day., • Solid computer skills and confidence using accounting or financial systems., • Ability to manage daily priorities and meet consistent processing targets.

Resolve invoice discrepancies and communicate with vendors and internal departments. Ensure timely and accurate payment processing in accordance with company policies. Strong understanding of AP processes, invoice matching, and vendor management.

Job DescriptionAbout Us Exit Mold is a fast-growing environmental services company specializing in mold and lead inspection, violations management, and remediation coordination. We work closely with property owners, real estate professionals, and contractors to ensure compliance, safety, and efficiency across every project. About the Role We are seeking a detail-oriented Part-Time Accounting Assistant to support our finance team. This role is responsible for invoice processing, accounts payable and receivable, financial recordkeeping, and payroll support. The ideal candidate will ensure accurate commission calculations and assist with payroll processing while maintaining organized and compliant financial records. Key Responsibilities • Enter and verify invoices, payments, and purchase orders in the accounting system, • Manage accounts payable and receivable, ensuring timely and accurate processing, • Calculate, track, and verify commission-based payroll, • Assist with financial reporting and ensure compliance with company policies, • Maintain accurate vendor and financial records, • Prioritize tasks and work independently in a fast-paced environment Qualifications Education: • High school diploma required, • Associate degree with accounting coursework preferred Experience: • 3–5 years of bookkeeping or accounting experience required, • Experience with commission-based payroll is required Technical Skills: • Experience with accounting software (e.g., Sage Intacct or similar), • Strong proficiency in Microsoft Excel (spreadsheets, formulas, reporting) Skills & Abilities • Strong understanding of bookkeeping and accounting principles, • High attention to detail and accuracy, • Excellent analytical and problem-solving skills, • Ability to manage high transaction volumes and meet deadlines, • Strong organizational and time management skills, • Effective communication and ability to work independently Compensation • Competitive base salary, • Weekly pay

Job DescriptionPosition Description: Junior Software Engineer Location: New Hyde Park, NY Department: Information Systems and Services About the Role We are building internal systems that power a multi-state field service operation across HVAC, refrigeration, and commercial kitchen equipment. This role focuses on backend development, cloud infrastructure, and maintaining the systems that support day-to-day operations. You will work across APIs, databases, ERP integrations, and AWS infrastructure to build and support tools that automate workflows, reduce manual effort, and improve operational efficiency. This includes both developing in-house tools, services, and infrastructure, as well as working with licensed software platforms (e.g., ERP, FSM, third-party systems) to extend, integrate, and build on top of them. The work will also involve practical AI and early-stage agentic systems that automate tasks and interact across internal tools. This is a systems-focused role, not isolated feature work. This position follows an 80/20 split between software engineering and IT/systems support, providing exposure to both development and real-world system operations. What You’ll Do Build and maintain internal tools, backend services, and automation workflows Develop backend systems using: Python (FastAPI) JavaScript / TypeScript (Node.js) PHP (as needed across existing systems) Build and support frontend applications using: React Native React or Angular Design, develop, and manage APIs using frameworks like FastAPI, Strapi, and custom service layers Integrate and extend licensed platforms (e.g., NetSuite, FSM, and third-party systems), including customization using SuiteScript Work with SQL Server and relational databases to support application logic and reporting Deploy, manage, and troubleshoot applications in AWS environments Operate within Linux-based environments for hosting, scripting, and system tasks Debug and resolve issues across backend services, infrastructure, and data layers Troubleshoot production issues and support internal users when systems break Assist with system monitoring, logging, and reliability improvements Contribute to automation initiatives, including: Workflow automation and process optimization Practical AI/LLM use cases and early-stage agentic systems that interact across internal tools and APIs AI & Automation (Core Responsibility) Build AI-powered workflows used in production (not prototypes), such as: Document/invoice processing pipelines Data extraction and structured output systems Agent development and management Work with LLMs (e.g., GPT-based systems): Prompt engineering for reliable outputs Integrating AI into end-to-end workflows Implementing retrieval-based systems (RAG) where accuracy matters Turn AI concepts into operational systems that improve speed, accuracy, and cost efficiency Focus on measurable outcomes (e.g., reducing processing time, eliminating manual steps), similar to real-world systems that significantly reduce turnaround time and improve accuracy IT / Systems Support (approx. 20%) Troubleshoot production issues and support internal users when systems break Assist with user access, system configuration, and basic administration across platforms Monitor system health, logs, and integrations to identify and resolve issues Support day-to-day operational systems (ERP, mobile apps, internal tools) Work with internal teams and vendors to resolve technical issues RequirementsBachelor’s degree in Computer Science or a related field (or equivalent practical experience)Experience with Python and/or JavaScript/TypeScript Experience building or working with APIs (REST) Working knowledge of SQL and relational databases Familiarity with cloud environments (AWS or similar) Understanding of authentication concepts (OAuth, JWT, or similar) Experience debugging issues across multiple layers (API, database, or infrastructure) Comfortable working with and integrating third-party systems and APIs Ability to take a problem and build a working solution end-to-end (with guidance) Willingness to work across both development and IT/systems support tasks Self-motivated and able to learn quickly in a hands-on environment Exposure to AI/LLM-based features, automation tools, AI Agents Familiarity with Linux environments or basic server management What Makes You Stand Out Experience working in production environments, supporting real users and business-critical systems Exposure to system integrations across APIs, databases, and third-party platforms Experience with automation tools or scripting (e.g., Power Automate or similar) Familiarity with cloud infrastructure concepts (AWS or similar) Experience working with data pipelines, reporting systems, or data modeling Exposure to containerization or deployment tools (e.g., Docker or similar) Experience customizing or extending ERP or business systems (e.g., NetSuite or similar platforms) Interest or exposure to AI/LLM applications in real-world workflows (not required to be advanced) Comfortable working across multiple parts of a system (backend, data, infrastructure, support) You think in systems, not just code You are comfortable figuring things out without step-by-step instructions You can trace issues across multiple components You prioritize practical impact over theoretical solutions $65,000.00 - $70,000.00 Annually

Job DescriptionFinal compensation will be based on a combination of:· Relevant work experience· Education· Project size · Project location· Required working hours· Candidate subject matter expertise and/or specialty · Ability to be approved by agencies/owners as required· Final salary determination is negotiable Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire. As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This "family of companies" culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities. The Accounts Payable Supervisor will be responsible for ensuring that all company bills are being paid on time and Iovino remains in good financial standing. He or she will also oversee the accounts payable department. II. EDUCATION/CERTIFICATIONS • Bachelor's in Accounting, Business Administration or other related field (or equivalent experience) preferred. III. KEY RESPONSIBILITIES • Oversee daily AP operations, including invoice entry, coding, and payment processing, • Manage subcontractor and vendor payments, ensuring compliance with contract terms in Textura, • Supervise and mentor AP staff; delegate workload effectively, • Ensure timely and accurate processing of vendor invoices, • Maintain strong internal controls and ensure compliance with company policies, • Coordinate bi weekly check runs, ACH, and wire payments, • Resolve vendor discrepancies and maintain positive vendor relationships, • Assist with month-end and year-end closing processes, • Collaborate with internal departments to streamline processes and improve efficiency, • Assist with the implementation of new systems and processes., • Setup and maintenance of vendor accounts, • Ensures all negotiated contracts are paid as agreed upon, knowledge of payment terms., • Manage, scan, and enter invoices into accounting system (CMiC)., • Emergency check request processing., • Manual checks handling., • Process credit applications for vendors., • Perform other duties as assigned. IV. QUALIFICATIONS OF THE POSITION • 5+ years of Accounts Payable experience, preferably in construction, • 2+ years of supervisory or management experience, • Strong knowledge of accounting principles and AP best practices, • Experience with construction/accounting software such as CMiC, • Proficient in Microsoft Office Suite., • Excellent organizational, problem-solving and time management skills., • Strong attention to detail and ability to manage high-volume transactions, • Strong interpersonal and communication skills., • Experience with multi-entity or multi-project environments *Please note that this is an in-person role (Monday–Friday). #ZR Salary Range:$100,000—$120,000 USDCompany DescriptionIovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire. As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This “family of companies” culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities.Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire.\r\n\r\nAs a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This “family of companies” culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities.

Job Posting/h2pCatholic Health Services is seeking a detail-oriented Accounts Payable Analyst to manage the full lifecycle of invoice processing and discrepancy resolution. Experience:/strong 4+ years of dedicated experience in Accounts Payable, preferably within a healthcare environment. At Catholi

Job Description Job Title: Administrative Assistant (Finance-Focused) Location: Garden City, New York Job Type: Full-time, Hybrid (4 days in office per week) – Temp-to-Perm after 3 months Compensation: $26–$32 per hour Position Details • Type: Hourly (Non-Exempt), • Schedule: 9:00 AM – 5:00 PM, • Reports To: Accounting Manager, • Target Start Date: ASAP, • Key Qualifications: Prior accounting or bookkeeping experience preferred; strong administrative skills; proficiency in MS Office Suite (especially Excel), and QuickBooks, • Team Environment: Small, cohesive, and supportive department of four Job Summary Law firm based in Garden City NY is seeking a highly detail-oriented and organized Administrative Assistant with finance or bookkeeping exposure to support the Accounting and Finance Department. This role is primarily focused on client-facing legal correspondence and administrative processes, with additional bookkeeping and accounting support that increases during peak periods. The ideal candidate possesses strong administrative skills, excellent written communication, and exceptional attention to detail. They should be comfortable managing high-volume repetitive correspondence and following structured processes. Prior accounting or bookkeeping experience is a plus, but an accounting degree is not required. Key Responsibilities Legal & Client Correspondence (Primary Focus) • Prepare, review, and distribute high-volume client correspondence, including refund letters, tax savings invoices, and co-counsel communications, • Ensure all documents meet the firm’s standards for accuracy, formatting, and professional presentation (including those requiring attorney signature), • Maintain strict attention to detail to prevent any cross-contamination of client-specific information, • Coordinate both physical mailings and electronic distribution of correspondence Refund & Billing Administration • Assist with processing municipal refund payments and coordinating client distributions, • Support client billing processes and invoice preparation, • Maintain accurate supporting documentation for refunds and billings Bookkeeping & Accounting Support (Secondary / Seasonal) • Assist with payment processing during peak workload periods, • Record and reconcile deposit entries, • Support preparation of basic financial schedules and reconciliations as needed Qualifications Required • Prior experience in an administrative role, • Strong written communication skills with the ability to produce clean, accurate, and professional correspondence, • Exceptional attention to detail and accuracy, • Proficiency in Microsoft Office Suite, particularly Excel and Word, • Ability to consistently follow standardized processes and templates, • Capacity to handle repetitive tasks efficiently while maintaining high accuracy Preferred / Bonus Qualifications • Bookkeeping or accounting experience (e.g., payment processing, reconciliations), • Prior experience in a law firm or legal services environment, • Familiarity with Intuit QuickBooks or similar accounting software, • Comfort with preparing basic financial or support schedules in Excel Key Attributes for Success • Flexibility to shift between administrative and bookkeeping responsibilities based on workload, • Strong attention to detail and commitment to quality control, • Ability to self-review work thoroughly, especially client-facing documents, • Comfort managing high-volume correspondence with minimal supervision, • Excellent organizational skills and respect for confidential client information Benefits • Competitive hourly compensation, • Health, dental, and vision insurance, • Retirement plan, • Paid time off, • Professional development opportunitiesCompany DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job Description WHO WE ARE: How will transportation and mobility evolve? What will the vehicle of the future look like – and how will those vehicles be repaired? How can the next chapter of your career contribute to solving these transportation challenges and more? NexaMotion Group is on a mission to simplify complex vehicle repair to keep the world moving. We are a leading automotive parts distributor represented across the U.S., Puerto Rico, and Canada, and through patent-winning software and technology, we are revolutionizing our industry. What has remained constant throughout our 50-year history of transformation is our dedication to our customers, our team members, and to the values on which NMG was founded: Commitment, Humility, Optimism, Integrity, and Respect. A career with NGM offers the opportunity to make an impact within a rapidly growing organization – the chance to learn, lead, collaborate, and connect with other solutions-oriented, forward-thinking professionals. We invest meaningfully in training and development, empowering you to build your future alongside ours and shape a career unique to your talents, interest, and purpose. THE OPPORTUNITY: We are looking for a motivated and customer-oriented Counter Sales Representative to join our team in the automotive aftermarket industry. The Counter Sales Representative will be responsible for providing excellent customer service, assisting customers with their automotive parts needs, and driving sales at our counter. This role requires strong product knowledge, sales skills, and a passion for automobiles. RESPONSIBILITIES: • Assists customers in determining and selecting appropriate parts. Provides price quotes and other parts information., • Informs customers of specials and companion part requirements, ensuring that the customer is exposed to the full product line., • Represents branch in a professional manner, remaining friendly and courteous in all customer and coworker interactions., • Fills parts orders from stock., • Notifies manager of out-of-stock parts or other department materials that require immediate attention. Locates out-of-stock parts from external sources and submits emergency orders, as necessary., • Notifies customers of receipt of special order parts. Informs customers of parts order arrival and delivery date., • Verifies will-call and back orders weekly and returns to vendors. Follows up on back orders., • Provides customers with their copy of invoices. Receives payment for retail purchases. Obtains credit authorizations or required signatures for charge sales., • Issues credits for returned parts after verifying purchase and pricing by reviewing original invoice., • Participates in annual physical inventory., • Assists Branch Manager with maintaining lost sales tracking program., • Keeps work area clean and free of clutter. Performs weekly branch cleaning in cooperation with the rest of the branch staff., • Stays informed of new products and product updates., • Performs other duties as assigned. KEY QUALIFICATIONS: • High school diploma or equivalent;, • Proven experience in customer service or sales roles,, • Proficiency in computer systems and experience with point-of-sale systems; PREFERRED QUALIFICATIONS: • Customer service or counter sales experience within the automotive aftermarket industry preferred., • Associate’s or bachelor's degree preferred., • Familiarity with automotive parts catalogs and inventory management systems is a plus. SKILLS & ABILITIES: • Excellent communication skills, both verbal and written, with the ability to effectively communicate technical information to customers., • Strong problem-solving abilities and a customer-focused mindset., • Ability to multitask and prioritize workload in a fast-paced environment., • Attention to detail and accuracy in order processing and data entry., • Flexibility to work occasional evenings or weekends as needed., • Passion for automobiles and a genuine interest in the automotive aftermarket industry. WORK ENVIRONMENT: The work environment for a Counter Sales Representative in the automotive aftermarket industry is typically fast-paced and dynamic. You will primarily operate within a retail or wholesale environment, interacting directly with customers and collaborating with colleagues to meet sales targets. The setting may involve exposure to various automotive parts, equipment, and tools. Depending on the location, you may work indoors at a sales counter or showroom, with occasional outdoor tasks such as loading and unloading merchandise. Flexibility in scheduling may be required to accommodate peak business hours, which could include evenings, weekends, and holidays. PHYSICAL DEMANDS: While performing the duties of a Counter Sales Representative, you may be required to: • Stand for extended periods., • Lift and carry automotive parts or equipment weighing up to 50 pounds., • Bend, stoop, reach, and handle merchandise., • Use manual dexterity to operate cash registers, computers, and handheld devices., • Communicate effectively with customers and colleagues verbally and in writing. TRAVEL REQUIREMENTS: No travel required.

Job DescriptionAre you detail-oriented, organized, and eager to gain hands-on office experience? As an Administrative Assistant at Power-Flo Technologies, you’ll play a vital role in keeping our daily operations running smoothly. Your work will directly support our Accounts Receivable, Accounts Payable, Sales, and Operations teams—helping ensure accuracy, efficiency, and a positive experience for our customers, vendors, and visitors. Salary Range: $17 - $19/hour Full-time, on-site role. Monday - Friday. Benefits Package • Health insurance (medical, dental, vision), • PTO program and paid holidays, • 401K, • EAP, • ESOP (Employee Stock Ownership Plan), • Company provided life insurance (after 1 year of employment), • On-the-job training, • Opportunities for growth What You’ll Do Every Day You’ll be trusted with essential responsibilities that keep our business running, including: • Supporting AR, AP, and Sales teams with credit card processing, vendor setup, invoice retrieval, shipping documentation, and email management, • Entering and maintaining accurate data for warehouse and counter sales operations, • Greeting visitors and managing a multi-line phone system with professionalism and warmth, • Scanning, printing, filing, and organizing documents, • Sorting and distributing incoming mail, preparing outgoing mail, and tracking packages, • Making routine trips to the bank and post office using a company vehicle, • Managing the Accounts Payable inbox and related correspondence, • Assisting with additional administrative and office duties as needed Your attention to detail and reliability will help ensure smooth workflows across multiple departments. What You Bring You don’t need years of experience—what matters most is your mindset and willingness to learn. • Eagerness to gain hands-on office and administrative experience, • Ability to manage your time, prioritize tasks, and multitask effectively, • Strong written and verbal communication skills, • High attention to detail with solid organizational skills, • Basic math proficiency, • Working knowledge of Microsoft Word and Excel, • Comfort with computers and a willingness to learn new systems, • Valid, clean driver’s license for daily trips to the bank and post office using a company vehicle Physical Requirements: • Ability to sit for prolonged periods of time (with accommodations upon request), • Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time (with accommodations upon request) Power-Flo Technologies is the premiere provider of supplies, services, and solutions to the electrical, industrial, mechanical, and automation industries. Learn more about us here: https://www.powerflotechnologies.com/ Follow us on LinkedIn: https://www.linkedin.com/company/power-flo-technologies About Us We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa currently. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.

Job Description The Accounts Payable (AP) Assistant plays a crucial role in supporting the accounting department by ensuring accurate and timely processing of invoices and purchase orders. This position is responsible for maintaining vendor relationships through effective communication and resolving discrepancies to uphold the company’s financial integrity. The AP Assistant will manage data entry tasks, reconcile statements, and assist with month-end closing activities to contribute to smooth financial operations. The role requires strong organizational skills and attention to detail to handle multiple tasks efficiently. Ultimately, this position helps maintain the company’s positive cash flow and vendor trust by ensuring all accounts payable processes are executed accurately and on schedule. Minimum Qualifications: • High school diploma or equivalent., • Basic understanding of accounting principles and accounts payable processes., • Proficiency in Microsoft Office, especially Excel., • Strong attention to detail and organizational skills., • Proficient with QuickBooks Desktop Preferred Qualifications: • Associate degree or coursework in accounting, finance, or a related field., • Experience with accounting software such as QuickBooks., • Previous experience in an accounts payable or accounting support role., • Excellent communication skills for vendor interaction., • Ability to adapt to new financial systems and processes quickly. Responsibilities: • Process and verify invoices, purchase orders, and expense reports for accuracy and compliance with company policies., • Enter accounts payable data into the financial system and maintain organized records of all transactions., • Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries in a professional manner., • Support month-end closing activities by reconciling accounts payable transactions and preparing reports as needed., • Other tasks as necessary. Skills: The required skills such as attention to detail and proficiency in Microsoft Excel are essential for accurately entering and verifying invoice data, which helps prevent errors in payments. Organizational skills enable the AP Assistant to manage multiple invoices and vendor communications within working hours. Communication skills are used daily to interact professionally with vendors and internal teams to resolve discrepancies and ensure smooth payment processes. Familiarity with accounting software, while preferred, enhances the ability to navigate financial systems and streamline data entry and reporting tasks. Overall, these skills combine to support the accounting team in maintaining accurate financial records and timely payments, contributing to the company’s operational success.

Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies.We guarantee 15-25 hours per week with an hourly pay of between $25/hr.There is no payment required in order to apply or to work as an In-Home Usage Tester.You do

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Experienced in using Concur to submit, track, and manage invoices efficiently.

Mad Science of Long Island Job Opportunity.Mad Science of Long Island brings education and entertainment to thousands of children each year through after-school programs, preschool programs, in-class workshops, camps, parties, shows/assemblies, and special events.We are looking for an energetic, org

Sending invoices & statements per customers request. Review shipping invoices-get approval or dispute with currier if necessary.

Review incoming invoices for completeness and accuracy prior to processing. Proven accounts payable experience in processing invoices, managing vendor payments, and maintaining AP records. Apply strong math skills to validate pricing, quantities, totals, and reconciliations for high-volume invoice p

Process high-volume invoices and ensure timely payments.

Remote Data Entry Clerk - Typing - Part Time Entry Level.This is your chance to begin a lifelong career with endless opportunity.Find the liberty you've been trying to find by taking a moment to finish our online application.Multiple shifts are offered from early morning to night and no experience i

Bookkeeping, Accounting, and Auditing Clerks.At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations.With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation i

Make a difference in your community.ECLARO is looking for an Accounting Clerk for our client in Jamaica, NY.ECLARO's client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services.If you're up to the challenge, then take a chance at this

All compensation and pay rates are dependent upon skills and experience.PrideStaff is an equal opportunity employer.We will notify you about relevant positions and keep you in mind whenever we have interesting opportunities.

Lockwood Overnight Accounting Clerk.The Lockwood Overnight Accounting Clerk will be responsible for accurate and timely entry of financial data, document management, and light administrative duties.This role plays an essential part in maintaining daily accounting operations and supporting a smooth h

Transitional Services for New York, Inc.TSINY) not-for profit, is a comprehensive, community-based mental health organization located in New York City.We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to incr

Clerical and office support duties include:/liulliPromptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party/liliClerical duties including filing and maintain records/liliReceives, greets, and directs guests and customers, in person or

Review, code, and submit all invoices utilizing fiscal program: Intacct.

Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.