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Job Title: Executive Assistant/Office Manager Reports to: Managing Partner Location: Onsite- Greenwich, CT Status: Full-time About the Company: Factory LLC is a private equity firm that makes control investments in the North American packaged food and beverage sector. The firm partners closely with management teams to drive long-term value creation through disciplined capital allocation and operational oversight. Role Overview: The Executive Assistant/Office Manager will provide high-level administrative and operational support to the Factory LLC investment team. This role is critical to the day-to-day functioning of the portfolio and requires exceptional organization, discretion, and attention to detail. The ideal candidate is proactive, service-oriented, and comfortable owning office operations while supporting financial and administrative activities in a fast-paced investment environment. Key Responsibilities: • Provide comprehensive administrative support to the Partners, including calendar management and meeting coordination., • Organize key annual investor meeting, managing venue arrangements, material, catering and onsite logistics., • Manage office operations, including ordering office supplies and maintaining common areas., • Serve as the primary point of contact for vendors, building management, and service providers., • Assist with basic bookkeeping tasks, including invoice processing and record maintenance., • Prepare and process expense reports, track reimbursements, and ensure timely submission., • Support bank-related activities, including initiating and tracking bank wires., • Assist with capital call administration, including preparation, tracking, and documentation support., • Plan and support internal and external meetings, including preparation of presentation materials., • Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries., • Support ad hoc projects and special initiatives as assigned. Qualifications: • Minimum 3 years of administrative or office management experience, preferably within private equity, finance, professional services, or a fast-paced corporate environment., • Experience with bookkeeping, expense management, and financial administration highly preferred., • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with expense and accounting systems a plus., • Strong organizational skills and exceptional attention to detail., • Ability to manage multiple priorities and deadlines simultaneously., • High level of discretion and professionalism., • Comfortable working independently and as part of a small, collaborative team with a strong sense of ownership., • Flexible and adaptable to changing priorities in an environment that values urgency, responsiveness, and sound judgment.

Job ID 2026-3205 Job Locations US-CT-Greenwich Department Residential Property Management The Assistant Property Manager (APM) plays a critical role in supporting the overall success of the property by focusing on resident relations, delinquency management, and team supervision. This position is responsible for fostering positive resident experiences, ensuring timely rent collections, and maintaining accurate financial records. The APM directly supervises the Resident Services Coordinator, who manages resident-facing customer service, and the Vendor Coordinator, who oversees daily vendor traffic and service coordination. In the absence of the Property Manager, the APM assumes full responsibility for property operations and ensures that all objectives are met in alignment with company standards. Resident Relations & Delinquency Management Serve as the primary point of contact for resident concerns, ensuring prompt and professional resolution. • Monitor and manage delinquency daily, including delivery of notices (e.g., 3-Day, Notice to Cure, Eviction)., • Collaborate with the RAC team to ensure accurate posting of rent, fees, and deposits., • Maintain up-to-date records of rent collections, payment plans, and resident communications., • Conduct unit walks and occupancy checks for delinquent accounts., • Review and validate Conservice utility reports and lease charge reports prior to posting., • Supervise and support the Resident Services Coordinator, ensuring consistent, high-quality resident service and communication., • Oversee the Vendor Coordinator, ensuring efficient scheduling, vendor compliance, and timely invoice processing., • Ensure compliance with all company policies, Fair Housing, ADA, Fair Credit Reporting Act, and other applicable laws., • Assist in maintaining accurate records for move-ins/outs, application status, traffic activity, and leasing metrics., • Support leasing efforts as needed, including showing units and closing prospects., • Maintain awareness of market trends and contribute ideas to improve resident satisfaction and property performance., • Process purchase orders and invoices in coordination with maintenance and office teams., • Monitor budget variance reports and assist with reclasses and accruals as needed. Provide coverage as needed. In the absence of the Property Manager, the APM assumes full responsibility for property operations and ensures that all objectives are met in alignment with company standards. • Perform duties of a Leasing Consultant when property size requires., • Execute any additional tasks assigned by the Property Manager or Regional Manager., • Bachelor's degree preferred., • Prior leasing and/or property management experience preferred., • Excellent written and verbal communication skills providing for effective communication with residents, employees, peers, vendors, owners, etc. and to assist in efficient operations., • Excellent attendance is a requirement of the position., • Excellent customer service., • Positive attitude and highest level of professionalism., • Work a varied schedule including weekends and holidays as required., • Proficiency in Microsoft Office Suite including Word, Excel & Outlook., • Experience using YARDI preferred., • Health Insurance, • Dental Insurance, • Vision Insurance, • Life & Disability Insurance, • Health Savings Account (HSA) & Flexible Spending Plans (FSA), • 401(k) Plan with Employer Match, • Holidays, Vacation & Sick Time, • Parental Leave, • Tuition Assistance, • Matching Gift Program RMR's mission is to create long term value for our clients by managing their investments and assets "like we own it" - an approach that consistently and repeatedly generates opportunities for all our employees, investors and stakeholders. We are guided by six core values: • Integrity at Our Core., • Perform Passionately and Effectively., • Inspired Thinking., • Like We Own It., • Power of We., • Mutual Respect. Visit our website to learn more about what makes The RMR Group a rewarding place to build a career. Follow RMR on LinkedIn and Instagram @thermrgroup. The RMR Group is an equal opportunity employer. Qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here.

Generous Pay + PTO / Excellent Benefits - As a Accounts Payable & Receivable Specialist, you will: Manage the company's accounts payable and receivable processes, including invoice processing, payment disbursements, and collections; Ensure accuracy and completeness of financial records and resolve a

The Staff Accountant is responsible for accurate invoice processing, cost coding support, reconciliations, and documentation, and will also assist the Controller with bank activity, cash reporting, month-end close preparation, job cost support, and compliance-related schedules.

Job Description Position Summary: We are seeking a detail-oriented experienced Accounts Payable Specialist to join our team. This role is responsible for managing the full cycle of accounts payable, from vendor setup and invoice processing to payment execution. The ideal candidate is highly organized, meets deadlines consistently, and communicates effectively across teams. Key Responsibilities: Accounts Payable • Process and upload invoices into the DocuWare system, including purchase order and expense invoices, • Ensure accurate general ledger coding and proper approval workflows, • Adhere to standardized AP procedures and internal controls, • Set up and maintain vendor records, including W-9s and required documentation, • Provide sales tax exemption certificates when applicable, • Reconcile vendor statements, resolve discrepancies, and ensure timely use or refund of credits, • Monitor vendor terms and credit limits, • Process vendor payments through the Lansa system, • Monitor and manage timing of automatic payments, • Prepare documentation for year-end audits and semi-annual bank audits, • Associate’s or Bachelor’s degree in Accounting (preferred), • 2+ years of accounts payable experience, preferably in a manufacturing environment, • Strong proficiency in Excel (PivotTables, VLOOKUPs), • Self-motivated professional who thrives in a remote work environment, • Strong organizational skills with the ability to manage multiple priorities, • Excellent communication and collaboration skills, • Adaptability and willingness to support new system implementations

Job Description Selective residential and commercial (institutional, outreach, hospitality) project planning and construction advisory group – Owner’s Rep - seeks qualified individual to support Project Managers on interesting projects with a wide range of design and construction details and techniques. Providing office management support and reporting directly to Owner to assist with Company administrative tasks will also be a requirement. As an Assistant PM, your specific contributions will be: · Researching materials and cost questions generated from Project Managers · Organizing all project cost data received and keeping information current · Working with word processing and spreadsheet applications to assist with Project Managers’ project invoice review and tracking, monthly payment request, project contractor leveling sheets and minutes agendas and minutes · Review drawings of various disciplines to support Project Manager responses as back up to invoice review, progress of work against consultant and contractor pay requests · Supporting Project Manager communication with various external Project Team members through project meeting minutes, project checklists and project schedule management Qualified candidates will have: · College graduate with 3-4 years related experience within the construction and architectural/engineering industry, preferably with a combination of new construction and renovation, with site work involved. · Excellent writing, verbal and interpersonal skills, including professional telephone etiquette · Patience in working through various levels of problem solving · Very organized and can finish tasks efficiently and can stick to a deadline · Ability to multi-task · Demonstrate a team-player mentality, including ability to maintain a professional demeanor while representing our firm to Clients, professional design consultants and vendors · Proficient in computers, particularly MS Excel (must particularly know how to successfully use math/sorting functions and formatting), MS Word (must particularly know how to successfully use simple Table functions and text formatting features), MS Project. Sharepoint and MS Teams exposure a plus. Equally important is a positive and professional work attitude within a Team- centered, small firm environment. Salaried position with benefits Company DescriptionOwner's Representative - selective (reference based only) residential and commercial (institutional, social outreach, hospitality) project planning and construction advisory group.Owner's Representative - selective (reference based only) residential and commercial (institutional, social outreach, hospitality) project planning and construction advisory group.

Job DescriptionAccounts Payable RepresentativeJob Type: Temporary (12-Month Assignment) Pay Rate: $20-22/hour Location: On-site in Hawthorne, NY | Monday-Friday, 8:30am-4:30pm Job OverviewMadison Approach Staffing is recruiting for an Accounts Payable Representative for our client's Finance department. Our client is a large healthcare organization seeking an experienced accounts payable professional to manage vendor relationships and process invoices with accuracy and efficiency. This role reviews invoices for compliance, processes payments, maintains vendor records, and ensures fraud prevention while building strong vendor relationships. The ideal candidate has full-cycle accounts payable experience, strong attention to detail, and excellent organizational skills. This is a 12-month temporary assignment. Key Responsibilities • Review all invoices for appropriate documentation, contract compliance, and approval prior to payment, • Process check requests and purchase order invoices manually and through imaging ERP system, • Conduct thorough vendor research using government sites and W9 documentation prior to vendor creation or changes, • Implement fraud prevention measures and take action to mitigate risks, • Work collaboratively with Supply Chain Buyers and Receiving department to resolve invoice and PO issues, • Charge expenses to accounts and cost centers by analyzing invoices for compliance with company policies, • Process vendor payments by verifying federal ID numbers, scheduling checks, and ensuring credit for outstanding memos, • Verify vendor accounts by reconciling monthly statements and related transactions, • Respond to vendor inquiries and manage vendor relationships professionally, • Maintain historical records by scanning and linking invoices and attachments in system, • Participate in new system testing, development, and implementation projects, • Complete special projects and other duties as assignedRequired Skills & Experience, • Experience: 4-5 years full-cycle accounts payable experience required; healthcare experience preferred, • Education: Associate degree in Finance, Healthcare Administration, Accounting, or related field preferred, • Attention to Detail: Meticulous accuracy when reviewing invoices and processing payments, • Organization: Strong organizational skills with ability to manage multiple vendor accounts and follow up on outstanding items, • Technology: PC proficiency including Microsoft Outlook, Excel, and Word; strong data entry skills, • Analytical Skills: Ability to analyze invoices, reconcile statements, and resolve discrepancies, • Communication: Excellent interpersonal and written communication skills for vendor relationship management, • Teamwork: Collaborative approach working with Supply Chain, Receiving, and Finance teams, • Math Skills: General math skills for invoice calculations and payment processing, • Compliance: Understanding of accounts payable policies, procedures, and internal controls, • Problem-Solving: Ability to research and resolve invoice issues independentlyPreferred Skills & Experience, • INFOR ERP system experience, • Healthcare accounts payable experience, • Contract review and compliance experience, • Experience with imaging and document management systems, • Knowledge of fraud prevention best practices in accounts payable, • Purchase order processing and three-way matching experience, • Vendor management and relationship building experienceWork Schedule & Details, • Full-time position: Monday-Friday, 8:30am-4:30pm, • On-site position (location to be discussed with qualified candidates), • Temporary assignment: 12 months, • Large healthcare organization environment, • Sedentary work with computer-based responsibilities, • Requires manual dexterity and visual acuity for data entry and document reviewTo Apply: Please submit your resume to Madison Approach Staffing. Only qualified candidates with accounts payable experience will be contacted for interview consideration. #zr

Job DescriptionJob Description: About White Plains HondaWhite Plains Honda is seeking a motivated and professional Automotive Parts Wholesale Advisor to join our parts department. We offer a positive work environment where you can develop your skills and grow your career in the automotive industry.Job DetailsSalary: $30,000 to $50,000 per year, depending on experienceJob Type: Full TimeLocation: White Plains, NY 10606Position SummaryAs a Parts Wholesale Advisor, you will be responsible for coordinating wholesale parts sales, assisting customers at the counter, and handling incoming phone calls. This role requires attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment. You will assist in processing orders, managing inventory, coordinating deliveries, and supporting other dealership departments.Key ResponsibilitiesAssist customers at the retail counter and over the phone, providing accurate price quotes and product information.Process wholesale orders online and via telephone, ensuring timely and accurate fulfillment.Pull parts from inventory and place emergency orders as needed.Prepare parts for daily shipment, delivery, or customer pick-up.Maintain and verify 'will call' and 'back order' files weekly, returning or restocking parts as appropriate.Solicit and develop wholesale accounts through phone contact.Issue credits for returned parts, verifying original invoice details with approval from Parts Manager when necessary.Maintain cleanliness and organization of work area and equipment.Stay informed about new products and updates through ongoing training.Participate in departmental programs such as Lost Sale Tracking and adhere to all company safety policies.Report any workplace accidents immediately to management.Work HoursThis position requires a flexible schedule, including some evenings and Saturdays.Equal Opportunity EmployerWhite Plains Honda is an equal opportunity employer and maintains a drug-free workplace. Job Requirement:One to two years of automotive parts experience in a retail outlet or dealership environment.Customer-oriented with strong communication and phone skills.Self-motivated team player who can work independently and efficiently.Proficient with computers and basic software applications.High School Diploma or GED required.Valid driver’s license with a clean driving record.Ability to work a flexible schedule, including evenings and Saturdays. WHAT WE OFFER: Tremendous product & inventory Ongoing company-wide training Strong company reputation Growth opportunities Professional, enthusiastic & supportive working environment When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug-free workplace. We Would Really Like To Hear From You!

Job Description ABOUT VEG In 2014, VEG was born with a mission to help people and their pets when they need it most by challenging norms and fixing the ER experience. Since then, we've expanded rapidly, with hospitals nationwide open 24/7/365, and created an ER experience that focuses on what our pets and pet parents really need. We've done the same for our people (VEGgies), finding a way to say YES so they can feel empowered to achieve great things, grow in unexpected ways, and find a place where they truly belong. We're rethinking emergency care from every angle—from how we run our hospitals to how we support the people working inside them. That's where our headquarters team comes in. Whether building technology to make our hospitals more efficient, recruiting and growing incredible VEGgies, or bringing our brand to life through marketing, our VQ (VEG Headquarters) team makes it all possible—ensuring our hospitals and people have everything they need to help pets and their families. VEG is a 2025 certified Great Place to Work®. THE JOB At VEG, we find a way to say YES—and this role is all about helping our leaders do the same. As an Executive Assistant, you'll be the right hand to our Operations team senior leaders, bringing order to chaos, anticipating needs before they arise, and creating space for them to focus on what matters most. You'll manage complex calendars, streamline communications, coordinate high-stakes meetings, and keep everything moving behind the scenes—because you know the magic is in the details. If you thrive in fast-paced environments, love being the go-to person, and take pride in making things happen smoothly and quietly, we want you on our team. This is a high-trust, high-impact role for someone who wants to be indispensable. WHAT YOU'LL DO • Support multiple c-suite executives (COO, CQO, CTO), • Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings, • Handle travel arrangements, including booking flights, accommodations, and preparing detailed itineraries, • Monitor and organize inboxes, draft communications, and help streamline information flow for the executive, • Act as a liaison between the executive and internal/external stakeholders to ensure alignment and responsiveness, • Plan and support events for Operations organization, as needed, • Support expense reporting, invoice processing, and other administrative logistics, • Quarterly travel to hospitals / events, as needed WHAT YOU NEED • 5+ years of experience supporting senior executives in a fast-paced, high-growth environment, • Exceptional organizational and time-management skills with the ability to manage shifting priorities, • Obsessive attention to detail, • Proactive mindset with a high degree of ownership and ability to anticipate needs, • High level of discretion and judgment when handling confidential information, • Proficiency with tools like Google Workspace, Zoom, and calendar management systems HOW WE INVEST IN YOU • $110,000-135,000 annual salary + bonus + 401k match, • Comprehensive health and wellness benefits, and access to free therapy or counseling, • Paid parental leave, up to 12 weeks at 100% of regular salary, and offering inclusive fertility and family-building care for all types of families, • Unlimited PTO to use for vacation or sick days - however you need it!, • Generous referral rewards, so our awesome people can bring in more awesome people., • And the little (big) things, like casual office attire, ability to bring your fur baby to work, cool VEG swag, food in the fridge for when you're hungry and free lunches twice a week!!, • Company laptop and a monthly cell phone reimbursement BETTER TOGETHER: WHY IN-PERSON MATTERS AT VEG HQ Our hospitals thrive on in-person collaboration, and VQ is no different. Time in the office sparks stronger connections, meaningful conversations, and better results—all bringing our core values to life. We prioritize being present because our values are best achieved side by side. Plus, we make getting here easy with free parking and a shuttle from the White Plains Metro-North station. DEI At VEG, diversity is a strength that fuels innovation and compassion. Our mission is "Helping people and their pets when they need it most"—and we do that best when VEGgies feel valued, respected, and empowered to bring their authentic selves to work. We're committed to building a culture that reflects the communities we serve, where different perspectives are celebrated, voices are heard, and everyone has equitable opportunities to grow. Saying yes to VEG means helping us become the world's veterinary emergency company, together.

Job Description We are looking for a detail-oriented Accounts Payable Specialist to join our team in White Plains, New York, on a contract basis with the possibility of becoming permanent. This hybrid role offers a dynamic mix of onsite and remote work, providing flexibility while ensuring strong collaboration with colleagues. The position is crucial for maintaining accurate financial records and ensuring timely payments, supporting the company’s operations within the food and food processing industry. Responsibilities: • Process and verify vendor invoices, ensuring accuracy and compliance with company policies., • Perform three-way matching for direct material purchase orders by comparing the purchase order, receiving report, and vendor invoice to ensure consistency before payment., • Reconcile vendor statements and resolve discrepancies in a timely manner., • Prepare and assist with payment runs in SAP, including checks and electronic payments., • Maintain accurate and organized accounts payable records and documentation., • Collaborate with procurement and receiving departments to resolve issues related to purchase orders and deliveries., • Assist with month-end close activities, including accruals and reporting., • Respond to vendor inquiries and maintain strong vendor relationships., • Support internal and external audits by providing necessary documentation., • Learn and contribute to continuous improvement initiatives within the AP process., • Participate in procure to pay testing related to process enhancements and upgrades, • Ad-Hoc Projects/Tasks:, • Participate in various ad-hoc projects and tasks as assigned by management., • Technical Proficiency: Strong skills in Microsoft Office (especially Excel, Word, Outlook) and procure to pay systems., • Attention to Detail: High level of accuracy and thoroughness in work., • Analytical Ability: Strong problem-solving and decision-making skills., • Organizational Skills: Excellent ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment., • Communication & Teamwork: Effective interpersonal and communication skills; collaborative yet capable of working independently., • Adaptability & Enthusiasm: Energetic, eager to learn new technologies and processes, • Attention to Detail: High level of accuracy and thoroughness in work., • Analytical Ability: Strong problem-solving and decision-making skills., • Organizational Skills: Excellent ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment., • Communication & Teamwork: Effective interpersonal and communication skills; collaborative yet capable of working independently., • Adaptability & Enthusiasm: Energetic, eager to learn new technologies and processes.

Job Description We are seeking a detail-oriented Accounts Payable Clerk to join our team in White Plains, New York. In this critical role, you will be responsible for efficiently managing invoice processing, maintaining proper documentation, and ensuring compliance with firm policies and legal industry standards. This position requires strong experience in accounts payable, ideally within law firm environments, as well as a commitment to accuracy and operational excellence. You will collaborate with attorneys, vendors, and finance teams to support reliable financial operations and trust accounting procedures. • 2–3 years of accounts payable experience in a law firm or professional services environment., • Proficiency with law firm billing systems such as Elite, Aderant, or similar., • Solid understanding of legal trust account compliance and billing guidelines., • Advanced skills in Microsoft Office Suite, especially Excel, and accounting software.

Job Description The AP Specialist position will work with employees across all areas of the organization, as well as communicate with external vendors, and have close interaction with the Director of AP & AR, working diligently to ensure all departmental needs are met. This role will primarily handle processing chargeback invoices payable to distributors and attending to AP inquiries and reconciliations. The AP Specialist must be a well-organized team player and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions, working closely with our distributor partners and our Sales organization. This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system for distributor invoicing, which primarily supports the Accounting & Finance team, as well as responding to distributor and vendor inquiries. RESPONSIBILITIES • Act as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G/L expense coding, and generate reports for distributor invoices issued to the organization, • Manage the Finance email inbox by addressing and submitting all invoices that come in according to internal deadlines and filing the respective emails., • Responsible for the tracking of all Chargeback invoices, maintaining up-to-date commentary, and ensuring invoices get through the full approval process in a timely manner., • Adhere to month-end close and other internal deadlines., • Respond to distributor/vendor inquiries and reconcile aging statements; research and correct discrepancies by returning/acknowledging phone calls and e-mails promptly and providing responses and resolutions swiftly., • Maintain high level of communication with internal and external stakeholders, and build positive working relationships with distributor partners and vendors, • Manage multiple projects simultaneously and deliver timely results to a high standard., • Maintain files and documentation accurately, in accordance with company policy., • Provide support/assistance during internal and external audits., • Develop process efficiencies surrounding all AP functions, • Perform special tasks and projects as needed., • Generate reports for use by senior management, ensuring accuracy and timeliness, • Passionate, team player, eager to learn and grow, • Self-motivated, professional and organized, • Excellent interpersonal and oral/written communication skills, • Committed to continuous process improvement and open to change, • ·Results driven, strong initiative, maintains appropriate sense of urgency, • Attention to detail/constant desire for accuracy including multiple check points, • Organizational & time management skills; effective judgment in prioritizing and time allocation, • BA/BS degree preferred, with 2-5 years experience in Accounts Payable/Accounting, • Expertise in SAP (or equivalent ERP) is a plus, • Knowledge of Concur Invoice or similar electronic invoice management system is a plus

Job Description Position Summary: The Accounts Payable Specialist will provide advanced financial and administrative support to ensure the accurate and timely processing of vendor invoices, payments, and expense documentation across the organization. The ideal candidate will possess a strong accounting background, with expertise in managing complex payables tasks, superior organizational skills, and a proactive approach to maintaining accurate financial records and vendor account status. This individual will demonstrate professionalism in vendor communications, uphold strict confidentiality, and show agility in multi-tasking across high-volume, deadline-driven projects. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role. Overall Responsibilities: • Review vendor invoices and check requests for appropriate documentation and approval prior to payment in accordance with client guidelines., • Process invoices in Aderant for payment, ensuring accuracy and timely execution., • Respond to vendor payment inquiries, proactively resolving discrepancies and outstanding issues., • Assist with verifying and processing employee expense reports in compliance with Firm policies., • Process credit card charges in Aderant and maintain accurate supporting records., • Monitor and track accounts payable activity, maintaining precise and up-to-date financial records., • Conduct account reconciliations to ensure accuracy and investigate discrepancies or payment issues., • Communicate professionally with vendors regarding inquiries, payment status, and resolution of outstanding matters., • Prepare detailed reports, including payables summaries, aging, and key metrics for internal stakeholders., • Collaborate with internal teams to resolve billing or approval issues, verify account details, and ensure compliance with company policies., • Assist in month-end closing activities, including reporting and reconciling accounts payable balances., • Manage and maintain records of vendor contracts, invoices, and payment history to ensure compliance with legal and regulatory requirements., • Participate in audits and provide necessary documentation or support as required., • 3+ years of experience in accounts payable or related accounting roles., • Associate’s degree or higher in Accounting, Finance, or a related field preferred., • Proficiency in accounting software (e.g., Aderant, QuickBooks, SAP, or similar systems) and Microsoft Office, including Excel, Word, and Teams., • Strong understanding of accounting principles, invoice processing, and payment workflows., • Excellent organizational, analytical, and communication skills with keen attention to detail., • Proven ability to manage multiple tasks and deadlines in a high-volume, fast-paced work environment., • Demonstrated problem-solving skills and a proactive approach to managing discrepancies or payment issues., • Professional demeanor with the ability to communicate effectively with vendors and internal teams., • Experience with electronic payment processing systems and familiarity with expense reporting processes is a plus.

Job Description ABOUT VEG In 2014, VEG was born with a mission to help people and their pets when they need it most by challenging norms and fixing the ER experience. Since then, we've expanded rapidly, with hospitals nationwide open 24/7/365, and created an ER experience that focuses on what our pets and pet parents really need. We've done the same for our people (VEGgies), finding a way to say YES so they are empowered to achieve great things, grow in unexpected ways, and find a place where they truly belong. We're rethinking emergency care from every angle—from how we run our hospitals to how we support the people working inside them. That's where our headquarters team comes in. Whether building technology to make our hospitals more efficient, recruiting and growing incredible VEGgies, or bringing our brand to life through marketing, our VQ (VEG Headquarters) team makes it all possible—ensuring our hospitals and people have everything they need to help pets and their families. VEG is a 2025 and 2026 certified Great Place to Work®. THE JOB The Accounts Payable Specialist plays an important role in keeping VEG's rapidly growing hospital network running smoothly behind the scenes. From making sure our vendors are paid accurately and on time to partnering with hospital teams and VQ to solve problems quickly, this role supports the teams who make VEG's mission possible by caring for pets and their families in moments that truly matter. At VEG, we move fast, take ownership, and aren't afraid to rethink the way things have always been done. This is a great opportunity for someone who loves organization, thrives in a high-energy environment, enjoys collaborating across teams, and wants to be part of a company that's growing, innovating, and having fun while doing meaningful work. WHAT YOU'LL DO * • Process, code, and route invoices accurately and timely using Coupa and Sage Intacct in a fast-paced, high-volume environment, • Initiate, review, and track vendor payments while ensuring compliance with internal controls, approval workflows, and company policies, • Partner with Accounting to support accurate invoice processing, payment execution, reconciliations, and month-end close activities, • Collaborate cross-functionally with hospital teams and VQ to resolve invoice discrepancies, payment inquiries, and vendor issues with urgency and professionalism, • Manage and respond to accounts payable requests through internal ticketing systems, prioritizing clear communication and timely resolution, • Maintain accurate and up-to-date vendor records, including payment terms, tax documentation, and banking details, • Support audit requests and internal reviews by providing documentation and explanations as needed, • Identify trends, gaps, or recurring issues and proactively recommend process improvements, • Contribute to ongoing AP modernization efforts, including automation, AI-driven initiatives, and system enhancements, • Assist with special projects, system implementations, and ad hoc reporting as VEG continues to scale, • Bring a solutions-oriented, team-first mindset that aligns with VEG's culture of ownership, transparency, and continuous improvement WHAT YOU NEED • 2+ years of accounts payable or related accounting experience, preferably in a high-volume or multi-location environment, • Experience working with AP systems such as Coupa, Sage Intacct, or similar ERP and invoice management tools, • Strong attention to detail with the ability to manage multiple priorities in a fast-paced setting, • Clear, professional communication skills and a service-oriented approach to internal and external partners, • Comfort working cross-functionally and adapting to change in a growing organization, • A proactive mindset - you don't just identify problems, you help solve them, • Alignment with VEG's values: empathy, ownership, collaboration, and a drive to keep getting better WHO YOU ARE • Empathetic, instinctively taking a people-centric approach, whether supporting your colleagues or making an effort to understand different perspectives, • Have a sense of humility; acknowledging mistakes, sharing credit with others, and lifting up your team's' accomplishments, • Feel a strong sense of ownership over your work, taking responsibility for outcomes and staying committed to achieving long-term, impactful results, • Curious by nature; you ask insightful questions and continuously seek out opportunities to learn and grow your skills and knowledge HOW WE INVEST IN YOU • Competitive Compensation Including ($60,000 - $70,000) + bonus + benefits., • Comprehensive health and wellness benefits that start on day one, and access to free therapy or counseling, • Paid parental leave, up to 10 weeks at 100% of regular salary, and offering inclusive fertility and family-building care for all types of families, • Unlimited PTO to use for vacation or sick days—however you need it!, • Generous employee referral program, so our awesome people can bring in more awesome people., • And the little (big) things, like casual office attire, ability to bring your fur baby to work, cool VEG swag, food in the fridge for when you're hungry and free lunches twice a week!!, • Company laptop and a monthly cell phone reimbursement BETTER TOGETHER: WHY IN-PERSON MATTERS AT VEG HQ Our hospitals thrive on in-person collaboration, and VQ is no different. Time in the office sparks stronger connections, meaningful conversations, and better results—all bringing our core values to life. We prioritize being present because our values are best achieved side by side. Plus, we make getting here easy with free parking and a shuttle from the White Plains Metro-North station. DEI At VEG, diversity is not just a word—it's a strength that fuels innovation and kindness. Our mission is "Helping people and their pets when they need it most." And we do that better when our VEGgies (employees) feel valued, respected, and empowered to bring their authentic selves to work. That's why we're devoted to creating an environment that reflects the diverse communities we serve—where different perspectives are not only welcomed but celebrated. We are focused on providing equitable opportunities for growth, promoting inclusive decision-making, and ensuring that everyone's perspective is considered. Saying yes to VEG means helping us build a culture where your unique experiences and background contribute to a shared vision: being the world's veterinary emergency company.

Job DescriptionAccounts Payable Specialist - 12-Month ContractLocation: White Plains, NY Duration: 12 months Employment Type: W2 Contract via Staffing AgencyPosition OverviewWe are seeking a detail-oriented Accounts Payable Specialist to manage all aspects of vendor invoicing and payment processing. This role involves coordinating with internal departments, processing vendor invoices, performing verification procedures, and ensuring compliance with payment policies while providing excellent customer service to vendors and internal stakeholders.Key Responsibilities • Invoice Processing: Process data entry of vendor invoices and perform comprehensive verification to ensure accurate and timely posting for payment in compliance with prompt payment policies, • Data Verification: Verify invoice header data elements, vendor accounts, freight policies, and ensure invoice amounts and line items are properly balanced, • Quality Control: Review missing header information, send vendor notices for submission rejections, and modify invoice amounts based on approver notes, • Daily Operations: Perform over 130 invoice transfers from data entry platforms daily and post invoices in processing systems, • Intake Management: Submit mailed invoices into data entry systems and verify data entry accuracy, • Trade Confirmation: Perform confirmation of fuel trades and related financial transactions, • Issue Resolution: Follow up with internal and external parties to obtain outstanding invoice information and resolve discrepancies, • Compliance Monitoring: Ensure vendor invoices comply with organizational expenditure authorization policies and procedures, • Customer Service: Assist accounting staff, auditors, and vendors with accounts payable issues by researching and providing information for resolution, • Process Improvement: Devise work-arounds for unexpected system problems and follow up with long-term solutionsRequired Qualifications, • Bachelor's degree in related discipline preferred, • 1-5 years of accounts payable or financial operations experience, • 1+ years experience with fully computerized accounts payable systems preferred, • Working knowledge of data entry and invoice application software, • Basic invoice processing skills in large corporate environments, • Strong problem-solving skills to address accounts payable issues in timely manner, • Excellent oral and written communication skills for interaction with all organizational levels, • Proficiency in Microsoft Office Suite including Excel and Word, • Understanding of complete procurement cycle and purchase order processes, • Ability to work cross-functionally within team environments, • Capability to influence management and end users in accepting system improvements, • Strong attention to detail and ability to maintain accuracy under pressure, • Ability to maintain positive relationships with internal and external partiesReady to ensure accurate financial operations while building valuable accounting experience? Apply today!Note: Candidates must be local to the Tri-State area and available for W2 employment. This role requires badging in/out of facility and adherence to hybrid work policies.

Job Description At Garthchester Realty Associates, we're more than a property management company; we're a team committed to excellence in service and collaboration. We're looking for a detail-oriented and reliable Bookkeeper to join us. In this role, you'll play a crucial part in keeping our financial records accurate and organized, directly impacting our operations. You'll find a supportive environment where your passion for numbers and organizational skills can shine, and you'll be empowered to ensure everything balances perfectly. Joining us means embracing opportunities for growth and development, backed by a competitive salary starting at $65,000 and a comprehensive benefits package. We offer health insurance, paid time off, and retirement options, all designed with your well-being in mind. At Garthchester, we value professionalism and high-quality service, and we're excited for you to contribute to our dynamic team. If you're ready to make a difference and thrive in a collaborative setting, we'd love to hear from you. Compensation: $65,000 Responsibilities: The successful candidate will be responsible for all bookkeeping functions for various entities, including but not limited to the following: • Full bookkeeping – Receivables and payables/invoice processing, • Responsible for posting all payments and income received from residents accurately, timely, and efficiently, • Bank transfers/ scan deposits to the bank, • Maintain operating and reserve accounts, • Interact with vendors/boards/office staff team members, • Data entry and maintaining resident accounts, • Assist residents with questions and setting up online banking payments, • Troubleshoot banking issues, • Assist accountants with year-end audits, • Perform additional duties as assignedQualifications:, • Experience in full-cycle bookkeeping, including receivables and payables, • Ability to accurately post payments and income, ensuring timely and efficient processing, • Proven track record of managing bank transfers and scan deposits with precision, • Familiarity with maintaining both operating and reserve accounts, • Strong interpersonal skills to interact effectively with vendors, boards, and team members, • Proficiency in data entry and maintaining detailed resident accounts., • Ability to assist residents with online banking setups and troubleshoot banking issues efficientlyAbout Company Garthchester Realty Associates is a large, well-established property management company with 95 employees, located in Harrison, New York. We pride ourselves on providing premier management services to clients across New York and Connecticut, combining experience, responsiveness, and attention to detail. Our team is committed to professionalism, collaboration, and delivering high-quality service every day.

Job DescriptionDescription: Description: The Release of Information (ROI) Specialist I within the VitalChart department of VRC Companies, LLC (“VRC”) is responsible for processing all assigned requests for medical records in a timely, efficient manner while ensuring accuracy and the highest quality service to healthcare clients. This position must, always, safeguard and protect the patient’s right to privacy by ensuring that only authorized individuals have access to the patient’s medical information and that all Release of Information requests follow the request authorization, VRC, and healthcare facility policies as well as federal/state statutes, such as HIPAA. Additionally, this position is required to continually perform at a high quality and productivity level. This position interacts with the ROI Area Manager and/or ROI Team Leader regularly and will keep them informed of any concerns or issues regarding quality, connectivity, client concerns, and requestor issues that may impact VRC performance or service expectations. This position must conduct interpersonal relationships in a manner designed to project a positive image of VRC. Key Responsibilities / Essential Functions • Assigned Release of Information request types will primarily be Continuing Care and Disability Determination Services, with cross-training on other request types as supervisor deems appropriate based on experience and performance, • Accesses Release of Information requests and medical records for healthcare client(s) according to the specific procedure and security protocol for each client, • Completes Release of Information requests daily, prioritizing requests as needed based on turnaround timeframes and procedures of VRC and the service agreement between the healthcare facility and VRC, • validates requests and signed patient authorizations for compliance with HIPAA, other applicable federal and state statutes, and established procedure, • classifies request type correctly, • logs request into ROI software, • retrieves and uploads requested portions of the patient’s medical chart (from electronic or physical repository), • performs Quality Control checks to ensure accuracy of the release and to avoid breaches of Protected Health Information (PHI), • checks for accurate invoicing and adjusts invoice as needed, • releases request to the valid requesting entity, • Rejects requests for records that are not HIPAA-compliant or otherwise valid, • For records pulled from a physical repository, returns records to proper location per VRC and healthcare client procedure, • Documents in ROI software all exceptions, communications, and other relevant information related to a request, • Alerts supervisor to any questionable or unusual requests or communications, • Alerts supervisor to any discovered or suspected breaches immediately, • Alerts supervisor to any issues that will delay the timely release of records, • Answers requestor inquiries about a request in an informative, respectful, efficient manner, • Stores all records and files properly and securely before leaving work area., • Ensures adequate office supplies available to carry out tasks as soon as they arise, • Is available and knowledgeable to take on additional healthcare facilities or request types to assist during backlogs, • Understands that healthcare facility assignments (on-site and/or remote) are subject to change, • Carries out responsibilities in accordance with VRC and healthcare facility policies and procedures as well as HIPAA, state/federal regulations, and labor regulations, • Maintains confidentiality, security, and standards of ethics with all information, • Works with privileged information in a conscientious manner while releasing medical records in an efficient, effective, and accurate manner, • Alerts supervisor to any connectivity problems, malfunctions of software or computer/office equipment, or security risks in work environment, • Must adhere to all VRC policies and procedures., • Completes required training within the allotted timeframe, • Creating invoices and billing materials to send to our clients, • Ensuing that client information details are kept up to date, • High School Diploma (GED) required; degree preferred, • Prior experience with ROI fulfillment preferred, • Demonstrated attention to detail, • Demonstrated ability to prioritize, organize, and meet deadlines, • Demonstrated documentation and communication skills, • Demonstrated ability to maintain productivity and quality performance, • Basic knowledge of medical records and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) preferred, • Prior experience with EHR/EMR platforms preferred, • Prior experience with Windows environment and Microsoft Office products, • Displays strong interpersonal skills with team members, clients, and requestors, • Must have strong computer skills and Microsoft Office skills, • Prior experience with operations of equipment such as printers, computers, fax, • machines, scanners, and microfilm reader/printers, etc. preferred, • Must be detailed oriented, self-motivated and can stay focused on tasks for extended periods of time., • Must be able to read, write, speak, and comprehend English. Bilingual skills are desirable.