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ACCOUNTS PAYABLE / ACCOUNTS RECEIVABLE SPECIALIST For over 70 years, Bonland Industries has been the premier HVAC trade partner in the Northeast, providing the latest innovation in the design and implementation of Air Systems Technology, Sheet Metal Ductwork and Industrial Air Handling Systems. As an employee-owned (ESOP) company, we combine decades of industry expertise with innovative technology, quality craftsmanship, and a commitment to safety to deliver exceptional results for our customers. With locations in New Jersey and Pennsylvania, our success is built on the dedication of our employees and a collaborative culture where every team member plays an important role in our continued growth. We’re currently seeking a detail-oriented AP/AR Specialist to join our team in Wayne, NJ. This position will support the company’s day-to-day accounting operations, with a primary focus on accounts payable and accounts receivable. The AP/AR Specialist will be responsible for processing invoices and payments, maintaining vendor and customer records, assisting with tax and reporting requirements, and supporting accurate and timely financial operations. This role works closely with the Controller and other members of the team to ensure accounting processes are completed accurately and efficiently. Key Responsibilities • Manage accounts payable records, including invoices, purchase orders, subcontractor documentation, and payment records., • Review, code, and process vendor invoices and credit card transactions; verify pricing, approvals, documentation, and applicable sales/use tax., • Maintain vendor records, including W-9s, insurance certificates, tax IDs, and subcontract agreements; assist with 1099 reporting., • Process weekly ACH payments and check runs, subject to management approval., • Respond to vendor inquiries regarding invoices, payments, and account status., • Prepare and submit required fuel tax and sales tax filings and payments., • Apply and post cash receipts, maintain accounts receivable records, monitor aging, and assist with collections., • Prepare and distribute various accounting and management reports., • Maintain subcontractor files and supporting payment documentation., • Assist with year-end audit activities and maintain accurate documentation in accordance with internal controls., • Maintain confidentiality of financial information and perform other accounting projects as assigned by the Controller. Qualifications • 5+ years of accounts payable/accounts receivable or general accounting experience., • Strong attention to detail and accuracy., • Proficiency with Microsoft Office, particularly Excel, and accounting software., • Experience with Sage 300 a plus., • Knowledge of invoice processing, vendor management, and basic accounting principles., • Strong organizational, time-management, and communication skills., • Ability to maintain confidentiality and handle sensitive financial information., • Ability to work independently, meet deadlines, and manage multiple priorities., • High school diploma or equivalent required; accounting coursework or degree preferred. Benefits: • Competitive salary of $55,000-$60,000/year commensurate with experience, • Comprehensive benefits package including medical, dental and vision insurance, • 401K and pension retirement plans, • Employee Stock Ownership Plan, • Paid time off and holidays, • Career growth and professional development At Bonland, you'll be part of a collaborative team where your work has a direct impact on our projects and our customers. If you're ready to grow your career with a company that values teamwork, accountability, and continuous improvement, submit your resume by clicking ‘Apply’ above. Bonland is an Equal Opportunity Employer.

Tax Administrative Coordinator Direct Hire | Full-Time | On-Site Location: Parsippany, NJ Salary: $50,000–$55,000 annually Kelly Services is seeking a highly organized and detail-oriented Tax Administrative Coordinator for a direct-hire opportunity with a growing CPA firm in Parsippany, NJ. This role supports tax and accounting professionals by coordinating client communications, tax documentation, filing deadlines, billing activities, and administrative workflows. This is an excellent opportunity for someone who enjoys organization, client service, and working in a professional accounting environment with opportunities to learn and grow. Responsibilities • Coordinate client communications, document requests, engagement updates, and follow-up., • Support tax preparation operations, including document collection, electronic filing, tax notices, and deadline tracking., • Prepare, proofread, assemble, and distribute tax returns, financial statements, and client documents., • Maintain accurate, confidential electronic files and client records., • Assist with accounts receivable, including invoice processing, payment tracking, and follow-up on outstanding balances., • Coordinate client onboarding, meetings, proposals, engagement letters, and workflow setup., • Monitor deadlines and competing priorities to help ensure timely completion of client engagements., • Provide administrative support to tax, audit, and accounting professionals., • Identify opportunities to improve administrative processes and workflow efficiency. Qualifications • Experience in an administrative, accounting, client service, or professional services role preferred., • Excellent organizational skills and strong attention to detail., • Strong proofreading skills, including the ability to identify spelling, formatting, and numerical errors., • Effective written and verbal communication skills., • Ability to manage multiple priorities in a deadline-driven environment., • Comfortable working with technology, electronic document portals, and multiple software platforms., • Professional demeanor with a strong commitment to client service and confidentiality., • Experience in a CPA firm or public accounting environment is a plus. Compensation & Benefits • Salary of $50,000–$55,000, depending on experience., • Employer-paid health and life insurance., • 401(k) with a 4% company match., • Paid time off and firm holidays., • Professional development and continuing education support., • Modern technology, collaborative work environment, and long-term growth opportunities. Interested? Interviews are happening NOW! Submit your resume to CHRC511@KELLYSERVICES.COM for consideration

About Us Dealer Owned Warranty Company LLC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry. We partner with thousands of dealerships nationwide, including exclusively for Nissan! Our newly renovated office is located in Parsippany and features a private corporate cafe serving breakfast and lunch from an exclusive, private chef and an outdoor dining courtyard. NJ's Best Places to Work 4 years in a row! About the Role We are seeking a detail-oriented, hands-on, and experienced Corporate Accounting Manager to oversee day-to-day accounting operations, maintain accurate financial records, and support the preparation of financial statements. This role is ideal for an accounting professional with strong technical knowledge, leadership skills, and a hands-on approach to managing financial processes. Key Responsibilities: Daily Accounting Operations • Oversee day-to-day accounting activities to ensure accurate and timely processing of financial transactions., • Manage accounts receivable operations, including payment applications, account reconciliations, and outstanding balance monitoring., • Oversee client billing, invoicing, and billing adjustments to ensure accurate and timely invoice delivery., • Monitor collections activity and work with internal teams to resolve billing discrepancies and outstanding client balances., • Oversee cash receipts, payment processing, and daily cash activity., • Manage or coordinate banking activities, including bank account reconciliations, cash transfers, deposits, and transaction monitoring., • Monitor cash balances and assist with short-term cash flow forecasting., • Review and reconcile bank statements, general ledger accounts, and balance sheet accounts., • Ensure accurate recording of journal entries, accruals, and other accounting transactions., • Oversee accounts payable activities and ensure vendor invoices and payments are processed accurately and timely., • Investigate and resolve discrepancies involving client accounts, payments, invoices, and financial records., • Maintain organized accounting documentation and support accurate recordkeeping. Financial Reporting & Accounting Oversight • Manage month-end and year-end closing processes., • Prepare and review financial statements, account reconciliations, and supporting schedules., • Ensure compliance with GAAP and established accounting policies and procedures., • Monitor general ledger activity and ensure the accuracy and integrity of financial records., • Identify opportunities to improve accounting workflows, reporting processes, and internal controls., • Assist with budgeting, financial analysis, and cash flow reporting as needed. Accounting Leadership & Collaboration • Establish priorities and ensure daily accounting deadlines are met., • Collaborate with internal departments to resolve accounting issues and improve operational efficiency., • Develop and maintain accounting procedures and best practices., • Support senior management with special projects and other accounting-related initiatives. Qualifications • Bachelor's degree in Accounting or Finance., • 10+ years of progressive corporate accounting experience., • Minimum of 3+ years as a hands-on accounting manager or supervisor., • Strong knowledge of GAAP and general accounting principles., • Experience with general ledger systems, financial reporting, and month-end close., • Excellent analytical, organizational, and problem-solving skills., • Strong attention to detail and ability to manage multiple priorities., • Experience with NetSuite highly preferred. Come join our growing team here in Parsippany! As NJ's Best Places to Work Honoree for four years in a row, we offer: • Competitive compensation, • Work from home Fridays, • PTO and Sick Time, • Medical, Dental, Vision, 401k matching, Life Insurance, ancillary benefits, • Full-service cafeteria on-site serving breakfast and lunch from an exclusive private chef, • Corporate events, team and culture building activities, extracurriculars, employee awards and recognition, company trips and more! DOWC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact us for assistance.

Job DescriptionJob Title - Fixed Asset Coordinator Duration – Six (6+) months – possible contract to hireLocation - 185 US Highway 46, Fairfield, NJWork requirement - 5 Days/Week On-Site Required Job Summary We are looking for a highly motivated individual looking to take on a challenging role. This is an exciting accounting position with a diverse set of responsibilities in a fast-paced environment. This position will report directly to the Accounting Manager and will have an opportunity to work with the Accounting, Finance and Corporate groups. Responsibilities include supporting the team in various functions of the month-end close, analysis and reconciliations of accounts related to the Fixed Asset/Intangible Asset area. The Fixed Asset Coordinator will report to the Fixed Asset Manager. Essential Functions • Daily capex invoice and disposal processing – high volume transaction level detail review required, • Daily capex project reconciliations, • Preparation of monthly capital spend analysis, • Assist in the preparation and documentation of selection support provided to internal and external auditors Qualifications, • Associates degree (or higher) in accounting, • 1+ years of accounting support preferred, • Expertise with the following: VLookups, Pivot Tables, Variance Analysis., • Very Strong Excel skills, • Experience with Smartsheet a plus, • Experience with Oracle a plus, • Excellent communication and interpersonal skills, both verbal and written, • Strong organizational skills, ability to handle details and the ability to multi-task, • Strong team player and who can work independently, • Results and detail-oriented

Job Description Job Title: Paralegal & Legal Operations Specialist Department: Legal Reports To: General Counsel Job Summary: The Paralegal & Legal Operations Specialist provides comprehensive legal, compliance, regulatory, and administrative support to the Legal Department of a pharmaceutical company. This position supports commercial contracting, litigation management, corporate governance, intellectual property, compliance initiatives, legal operations, budgeting, transparency reporting, and state licensing activities. The role serves as a key liaison among Legal, Compliance, Regulatory Affairs, Quality, Finance, Commercial, and external counsel to ensure legal and regulatory obligations are met efficiently and effectively. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced, highly regulated pharmaceutical environment. Essential Duties and Responsibilities: • Legal Operations & Contract Management, • Draft, review, revise, and administer standard legal agreements, including confidentiality agreements, consulting agreements, vendor agreements, and other commercial contracts., • Coordinate contract review and approval processes with internal stakeholders and outside counsel., • Maintain and administer the company's contract lifecycle management system and legal document repository., • Ensure executed agreements are properly archived and accessible., • Track contract expiration dates, renewal obligations, and notice requirements., • Assist attorneys with contract analysis, due diligence, and legal research., • Litigation & Dispute Management, • Support litigation, arbitration, investigations, and other dispute resolution matters., • Manage legal holds and document preservation efforts., • Coordinate collection, review, and production of documents in response to litigation, subpoenas, audits, and regulatory requests., • Act as primary liaison with outside counsel regarding case administration and document management., • Maintain litigation files, status reports, and tracking databases., • Corporate Governance & Corporate Records, • Maintain corporate records, corporate filings, and governance documentation., • Assist, as needed, with preparation of board and committee meeting materials, resolutions, and written consents., • Support corporate entity management, annual reports, and secretary of state filings., • Coordinate signatures and execution of corporate documents., • Intellectual Property Support, • Assist with administration of patent, trademark, copyright, and trade secret matters., • Maintain intellectual property databases and filing calendars., • Coordinate communications with outside intellectual property counsel., • Track filing deadlines, renewals, and maintenance requirements., • Compliance & Transparency Reporting, • Support corporate compliance initiatives and legal compliance programs., • Assist with Open Payments and other transparency reporting requirements., • Collect, validate, and organize compliance-related data from internal stakeholders., • Support compliance monitoring, auditing, and investigation activities as needed., • Coordinate legal and compliance training programs and maintain training records., • Maintain policies, procedures, and compliance documentation., • Regulatory Compliance & State Licensing, • Assist with the preparation, submission, renewal, and maintenance of state licenses, registrations, permits, and related regulatory filings across multiple jurisdictions., • Maintain licensing databases, records, and compliance calendars to ensure timely renewals and filings., • Coordinate with state regulatory agencies regarding applications, amendments, renewals, inspections, and inquiries., • Monitor changes in state and federal licensing requirements and communicate impacts to appropriate stakeholders., • Support licensing and regulatory activities related to new products, acquisitions, facility changes, and business expansion initiatives., • Assist with preparation and coordination of responses to regulatory inspections, audits, and agency requests., • Maintain organized records of licenses, permits, registrations, certifications, and related supporting documentation., • Identify potential licensing compliance issues and escalate concerns to Legal and Regulatory Affairs leadership., • Financial Management & Legal Spend Administration, • Review, process, and track invoices from outside counsel and legal service providers., • Ensure invoices comply with billing guidelines and approved budgets., • Coordinate invoice approvals and payment processing., • Prepare legal spend reports, accruals, forecasts, and budget analyses., • Assist in management of outside counsel and vendor relationships., • Administrative Support, • Manage Legal Department records and filing systems., • Schedule meetings and coordinate communications with internal and external stakeholders., • Prepare correspondence, presentations, reports, and other legal documents., • Maintain confidentiality of sensitive legal, commercial, and regulatory information., • Support special projects and other duties as assigned. Education and/or Experience: • Bachelor's degree preferred., • Paralegal Certificate from an ABA-approved or accredited program preferred., • Minimum of 5 years of paralegal, legal operations, compliance, or related legal support experience., • Experience supporting an in-house legal department strongly preferred., • Pharmaceutical, biotechnology, healthcare, or other highly regulated industry experience preferred., • Experience with state licensing, regulatory compliance, or healthcare regulatory matters preferred. Knowledge, Skills & Abilities: • Strong understanding of legal procedures, contract administration, and corporate governance principles., • Working knowledge of regulatory compliance and state licensing requirements., • Excellent organizational and project management skills., • Strong written and verbal communication abilities., • Ability to manage multiple projects and deadlines simultaneously., • Strong analytical and problem-solving skills., • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook., • Experience with contract lifecycle management systems and legal matter management software preferred., • Ability to handle confidential and sensitive information with discretion and professionalism., • Strong attention to detail and commitment to accuracy., • Additional Competencies:, • Integrity and professionalism, • Sound judgment and discretion, • Accountability, • Collaboration and teamwork, • Initiative and proactive problem-solving, • Customer service orientation Physical Requirements and Working Conditions: The physical requirements and working conditions listed for this job are representative of those required on the job. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential duties and responsibilities. Computer keyboarding, computer monitor and mouse use include reaching forward, grasping, finger and wrist manipulation, and neck bending and turning: near vision is necessary for computer monitor use. Occasional ability to lift and carry files and materials up to 20 pounds. Frequently required to stand, sit, walk, talk and hear, occasionally required to reach with hands. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. PAI is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, PAI will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. PAI uses E-Verify. PAI Pharma is a nicotine-free campus, meaning the use of nicotine products—including cigarettes, vaping, chewing tobacco, and any other nicotine-containing substances—is strictly prohibited on company property. All employees should be able to complete their full shift without the need to use nicotine. By joining PAI Pharma, you agree to adhere to our nicotine-free workplace policy, which supports a healthier environment for all employees. EEO Employer / Veteran / Disabled

Job Description Job Title: Staff Accountant Reports To: Controller Pay Range: $60,000 - $70,000 Position Summary We are seeking a detail-oriented and proactive Accountant to join our growing team at a private equity–backed home services company. Reporting to the Controller, this role will be a key contributor to day-to-day accounting operations while helping drive process improvements, ensure GAAP compliance, and standardize practices across a multi-entity, acquisition-driven platform. This is a hands-on role that will actively participate in Accounts Payable (AP) and Accounts Receivable (AR) functions, while identifying opportunities to improve accuracy, consistency, and scalability across the organization. Key Responsibilities: Core Accounting • Support monthly, quarterly, and annual close processes, • Prepare journal entries, including accruals, and perform account reconciliations, • Assist in the preparation of financial statements and internal reporting, • Maintain general ledger accuracy across multiple entities, • Ensure all accounting activities are performed in accordance with GAAP AP / AR (Hands-On Execution & Improvement) • Actively participate in day-to-day AP and AR activities, including invoice processing, billing, collections, and vendor payments, • Support and help manage AP and AR workflows across multiple locations, • Monitor AR aging and collaborate with operations to improve collections reducing DSO, • Ensure timely and accurate vendor payments while maintaining strong controls, • Identify inefficiencies and implement process improvements in invoicing, collections, and disbursements, • Assist in standardizing AP/AR procedures and evaluating automation opportunities Accruals, Compliance & Continuous Improvement • Identify inconsistencies or gaps in accrual-based accounting practices across entities, • Recommend and implement corrective actions to ensure proper revenue and expense recognition, • Proactively identify opportunities to improve accuracy, consistency, and efficiency in financial reporting, • Develop and document standardized accounting policies and procedures (SOPs), • Strengthen internal controls and support audit readiness Standardization & Integration • Support the integration of newly acquired companies into the accounting infrastructure, • Drive consistency in chart of accounts, policies, and reporting practices across entities, • Partner with field teams to align operational processes with accounting standards Qualifications • Bachelor’s degree in Accounting, Finance, or related field, • 2-5+ years of accounting experience, • Strong understanding of GAAP, including accrual accounting principles, • Hands-on experience with AP and/or AR functions, • Proficiency in Excel and accounting systems (NetSuite, Sage, QuickBooks, etc.), • Experience identifying and correcting accrual and revenue/expense recognition issues, • Exposure to process improvement or system implementations Key Competencies • Strong attention to detail with a focus on accuracy and completeness, • Process-oriented with a continuous improvement mindset, • Willingness to be hands-on while also thinking strategically, • Effective communication across finance and operations teams, • Ability to thrive in a fast-paced, evolving environment Why Join Us • High-impact, hands-on role with visibility to leadership, • Opportunity to help build and standardize accounting in a growing platform, • Exposure to M&A and operational scaling in a PE-backed environment, • Collaborative, performance-driven culture

Job Description We are looking for a hands-on AI & NetSuite Automation Specialist to improve and automate operational processes across Sales, Purchasing, Warehouse, Finance, and Data. You will help reduce manual work by building reliable workflows between NetSuite, Excel, AI tools, and other business systems. Responsibilities • Automate workflows in NetSuite, including Sales Orders, Purchase Orders, Item Receipts, Vendor Bills, inventory updates, and reporting., • Improve Excel templates, validations, formulas, imports, and reporting tools., • Build AI-assisted processes for invoice/document extraction, data cleanup, matching, reporting, and exception handling., • Develop NetSuite customizations using SuiteScript, Saved Searches, SuiteFlow, SuiteAnalytics, CSV imports, and integrations., • Create dashboards and reports that improve visibility into workload, orders, inventory, invoices, and errors., • Troubleshoot workflow issues and maintain documentation, controls, and user training. Qualifications • 3+ years of NetSuite development, administration, ERP automation, or business systems experience., • Strong experience with NetSuite Saved Searches, SuiteFlow, SuiteScript, CSV imports, roles/permissions, and custom records., • Advanced Excel skills, including formulas, PivotTables, Power Query, data validation, and reporting., • Experience with integrations and automation tools such as APIs, JavaScript, Python, SQL, Power Automate, Make, or Zapier., • Familiarity with AI tools for business process automation, document processing, data extraction, or reporting., • Strong problem-solving skills and the ability to work with both technical and non-technical teams. Preferred • Experience with e-commerce, warehouse, purchasing, inventory, distribution, Shopify, EDI, or vendor invoice processing., • NetSuite SuiteFoundation or SuiteCloud certification is a plus. \nCompany Description Clifton NJ Logistics Company Clifton NJ Logistics Company

Job DescriptionTax Administrative Coordinator Direct Hire | Full-Time | On-Site Location: Parsippany, NJ Salary: $50,000–$55,000 annually Kelly Services is seeking a highly organized and detail-oriented Tax Administrative Coordinator for a direct-hire opportunity with a growing CPA firm in Parsippany, NJ. This role supports tax and accounting professionals by coordinating client communications, tax documentation, filing deadlines, billing activities, and administrative workflows. This is an excellent opportunity for someone who enjoys organization, client service, and working in a professional accounting environment with opportunities to learn and grow. Responsibilities • Coordinate client communications, document requests, engagement updates, and follow-up., • Support tax preparation operations, including document collection, electronic filing, tax notices, and deadline tracking., • Prepare, proofread, assemble, and distribute tax returns, financial statements, and client documents., • Maintain accurate, confidential electronic files and client records., • Assist with accounts receivable, including invoice processing, payment tracking, and follow-up on outstanding balances., • Coordinate client onboarding, meetings, proposals, engagement letters, and workflow setup., • Monitor deadlines and competing priorities to help ensure timely completion of client engagements., • Provide administrative support to tax, audit, and accounting professionals., • Identify opportunities to improve administrative processes and workflow efficiency. Qualifications • Experience in an administrative, accounting, client service, or professional services role preferred., • Excellent organizational skills and strong attention to detail., • Strong proofreading skills, including the ability to identify spelling, formatting, and numerical errors., • Effective written and verbal communication skills., • Ability to manage multiple priorities in a deadline-driven environment., • Comfortable working with technology, electronic document portals, and multiple software platforms., • Professional demeanor with a strong commitment to client service and confidentiality., • Experience in a CPA firm or public accounting environment is a plus. Compensation & Benefits • Salary of $50,000–$55,000, depending on experience., • Employer-paid health and life insurance., • 401(k) with a 4% company match., • Paid time off and firm holidays., • Professional development and continuing education support., • Modern technology, collaborative work environment, and long-term growth opportunities. Interested? Interviews are happening NOW! Submit your resume to CHRC511@KELLYSERVICES.COM for consideration As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Get a complete career fit with Kelly®. You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. About Kelly Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

Job Description Position: Temp to Perm Accounts Receivable Associate Location: Fairfield, NJ (On-Site) with one work from home day a week on Wednesday Reports to: Accounting Manager Compensation: $25.00-$27.00 per hour The Team: Vanguard Dealer Services believes in the power of strong alliances. We partner with dealerships to improve people, process and performance. With over 20 years of experience, Vanguard Dealer Services is very familiar with the daily challenges of a dealership in today’s rapidly changing and growing marketplace. Using integrity as our cornerstone, we only offer products and services that provide maximum profitability for our customers. Vanguard Dealer Services is committed to helping our clients create a menu of products and services that serves their needs, resulting in unwavering support and maximum impact. Principal Purpose of Position: Obtains revenue and pays invoices by verifying and completing receivable transactions. The Perks: • An opportunity to work with a great team that is passionate about the same thing you are!, • Networking opportunities to meet people that you’d like to know!, • Medical, dental, vision benefits and a 401(k) with company match!, • Daily office snacks and beverages readily available!! The Daily: • Proficient with Microsoft Excel including pivot tables and Vlookups, • Analyze, match, prepare invoices, • Data management and reconciliation, • Process payments, • Manage and organize Accounts receivables, • Assist in invoice processing and Data entry Education and Experience: • Degree in Business Administration or Accounting preferred, • Minimum 3 years of experience with Accounts Receivable in leu of degree, • Highly motivated, responsible, goal-oriented, and detail-oriented Excellent data entry and problem-solving skills, • Strong Work Ethic, • Quick learner with the ability to adapt to new challenges Position Type: Temp to Perm Fulltime/Non-exempt Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Spectrum we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Diversity, Equity, & Inclusion at Spectrum Automotive Holdings Corp.: Spectrum affirms that inequality is detrimental to our employees, our customers, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Spectrum is committed to equal opportunity regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age marital status, or protected veteran status and will not discriminate against anyone on the basis of disability. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well. We support an inclusive workplace where employees excel based on personal merit, qualifications, ability, and job performance.

Job DescriptionJob Title - Accounts Payable CoordinatorDuration - ~Approximately 6 Months - potential for Temp-to-Perm based on individual performance and business needs.Location - 185 US Highway 46, Fairfield, NJ 07004On-Site - 3 Days/Week - Candidate should be available/flexible to be on-site any day if needed. What You’ll Do: • Analyze and resolve invoice issues that are in the Workflow Exception queue., • Ensure special handing requirements are met on already approved invoices that are in the Workflow Processing queue., • Review and route all check requests and invoices that need to print locally., • Contact vendors and educate them on our Workflow application, vendor portal and electronic transmission options., • Ensure all new vendor setup documentation is received and appropriately retained., • Resolve vendor issues and questions., • Reconcile vendor statements., • Monitor, initiate and upload recurring payments., • Upload Equity, Guarantee, Taxes and Real Estate payments, • Adjust US and Real Estate pay groups and terms., • Balance Real Estate exports with Oracle Accounts Payable, • Void checks in Oracle Accounts Payable, • Work within banking system to inquire, stop payment and retrieve copies of canceled checks., • Manage and Process Pcard payments., • Run check prelims, review, and route to Sr. Manager AP for approval on check run days., • Process all wire payments in banking system., • Daily reconciliation of invoice exports, • Answer positive pay emails daily., • Provide support and training to internal and external Workflow users., • Participate in special projects as needed. Qualifications:, • High school diploma or equivalent; some college preferred., • Experience: Minimum 3 years of processing AP, • Strong proficiency in MS Excel, • Strong mathematical and analytical skills as well as attention to detail necessary., • Must have communications skills sufficient to work effectively with managers, vendors, and other personnel., • Proficiency in learning and using other applications required.

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a senior C-suite executive. The ideal candidate will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, and ensuring seamless day-to-day administrative support in a fast-paced global environment. Key Responsibilities: • Manage and coordinate the executive's calendar, meetings, and appointments across multiple time zones., • Schedule and organize internal and external meetings, including leadership and stakeholder meetings., • Coordinate travel arrangements, including flights, accommodations, visas, and itineraries., • Prepare meeting agendas, presentations, and other administrative documents as needed., • Manage communication and correspondence on behalf of the executive., • Coordinate with internal and external stakeholders to ensure timely follow-ups and action items., • Support event planning, leadership meetings, and executive visits., • Maintain confidentiality while handling sensitive business information., • Assist with expense reports, invoice processing, and other administrative tasks. Required Qualifications: • Proven experience supporting senior executives or C-suite leaders., • Excellent verbal and written communication skills in English., • Strong calendar management and scheduling experience., • Experience coordinating international travel and executive meetings., • Proficiency in Client Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams., • Exceptional organizational skills with strong attention to detail., • Ability to manage multiple priorities and work independently in a fast-paced environment. Preferred Qualifications: • Fluency in Spanish (preferred) or other foreign languages., • Experience supporting global executives and working across multiple regions and time zones., • Experience in multinational or corporate environments.

The Research Business Specialist provides support to Hackensack Meridian Health, Office of Research Administration, for pre/post award financial management of Clinical Trial research and ongoing support for the management of the Oncore Clinical Trial Management System (CTMS) across the HMH Network. This position will offer a hybrid schedule. A day in the life of a Research Business Specialist at Hackensack Meridian Health includes: • Conduct thorough analysis of research protocols to determine the specific protocol-required procedures, tests and timing of each procedure. High level review of the details of the schedule of events, along with the specific information in the procedural/visit descriptions and collaboration with study teams., • Create a schedule of events in the CTMS to reflect what is required by the protocol for accurate clinical trial data capture and financial tracking., • Develop a study-specific Excel workbook and send to research staff to collect information as needed., • Revise the CTMS calendar based on feedback from the study team or protocol amendments., • Enter budgets and all financial receivables in CTMS system and prepare invoicing as required by sponsor contracts., • Work with research study staff (Investigators, Coordinators, Project Managers, etc.) to review the study protocol and develop the study budget, including the billing grid and per-patient costs and entry of information into the OnCore CTMS application., • Obtain additional study related materials and contact sponsor for clarification as needed., • Review study budget with research staff to ensure all relevant study costs have been included., • Assist in developing all sponsored and internal sponsored clinical trials budgets/ Medicare Coverage Analysis., • For industry-sponsored studies, review contract payment terms and negotiate amounts with the sponsor as needed., • Ensure timely processing of all pre-award requirements in order to maintain a 90-day turnaround of sponsor documents., • Compare protocol and contract documents for consistency, specifically language in the Informed Consent document., • Acts as a liaison for HMH Network; attends finance meetings and assists other departments with global functioning details., • Update and maintain clinical trial contract and financial data in the OnCore system., • Update and maintain sponsor database and pre-award activity metrics., • Work to ensure a smooth transition between pre-award and post-award project phases, including transition to post-award accountants., • Renegotiate payments from sponsor and process contract and budget amendments as required by protocol amendments or input from PI/Coordinators/Data Analysts or Managers., • Assist with tracking of department financials including invoice and reconciliation processes. Monitor receipt of clinical trial payments from Sponsors., • Distribute clinical trial funds to its appropriate department and/or research accounts based on the internal budget., • Update research accounts and provides financial activity reports to the Principal Investigators and department Administrators., • Collaborate with fellow financial and contract administrators and others who work with clinical trials to develop best practices, standardize processes, document procedures, etc., • Works on special projects for HMH Office of Research Administration as assigned by leadership., • Other duties and/or projects as assigned., • Adheres to HMH Organizational competencies and standards of behavior. Education, Knowledge, Skills and Abilities Required : • Bachelor's degree in Accounting, Science, Healthcare or equivalent experience., • Minimum of 4 years of experience directly related to the duties and responsibilities specified., • Advanced Microsoft Office skills specifically in Excel., • Ability to analyze complex situations and identify solutions., • Ability to work effectively as a member of a team., • Effective written and verbal communication skills; excellent interpersonal skills., • Must be able to use basic office equipment. Education, Knowledge, Skills and Abilities Preferred : • Experience in clinical Research., • Experience with billing and collection processes., • Experience with Oncore CTMS or other CTMS systems. Licenses and Certifications Preferred : • Certified Clinical Research Professional. If you feel that the above description speaks directly to your strengths and capabilities, then please apply today! Compensation Minimum rate of $83,782.40 Annually HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: • Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness., • Experience: Years of relevant work experience., • Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training., • Skills: Demonstrated proficiency in relevant skills and competencies., • Geographic Location: Cost of living and market rates for the specific location., • Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization., • Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits. HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Job Description Summary The Human Resources Administrator serves as a trusted administrative and organizational partner to the Chief Human Resources Officer (CHRO) and Human Resources leadership team. This role is responsible for managing calendars, coordinating departmental activities, handling highly confidential information, facilitating communication with Senior Executives and Executive Administrative staff, and ensuring the efficient day-to-day administration, while partnering closely with the leadership team. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities with professionalism, discretion, and exceptional customer service, while maintaining positive and professional demeanor. This position is based at Columbia Bank's headquarters in Fair Lawn, NJ and requires regular on-site attendance. Executive & Leadership Support - Calendar & Meeting Management • Manages the CHRO's calendar and coordinates scheduling for the Human Resources leadership team., • Prioritizes meetings and ensures effective time management for the CHRO., • Prevents scheduling conflicts, double bookings, and competing priorities., • Coordinates meetings with Executive Vice Presidents, Senior Leaders, Board members (as needed), and Executive Suite administrative staff., • Provides meeting reminders, prepares daily schedules, and ensures leaders are prepared for upcoming commitments., • Coordinates conference rooms, virtual meeting arrangements, and meeting logistics., • Executive Communications & Mailbox Management., • Assists in managing the CHRO's mailbox, prioritizing communications and escalating urgent matters as appropriate., • Serves as a liaison between the CHRO, HR leadership, executive offices, and internal business partners., • Drafts, proofreads, and distributes correspondence, presentations, meeting materials, and departmental communications., • Handles highly confidential and sensitive information with professionalism and discretion. Department Administration & Operations - Human Resources Department Support • Supports the Human Resources Department by maintaining organized records, files, and departmental documentation., • Greets visitors, employees, candidates, and external partners and directs inquiries appropriately., • Receives and distributes department correspondence and mail., • Maintains department supply inventories and places orders for office equipment, supplies, and materials., • Coordinates food orders and catering arrangements for departmental meetings, training sessions, and special events., • Assists with invoice processing, vendor coordination, and departmental administrative requests., • Reporting & Tracking, • Produces recurring departmental reports, dashboards, and leadership meeting materials., • Tracks action items, deadlines, and follow-up activities on behalf of HR leadership., • Maintains organizational charts, departmental contact lists, and leadership resources., • Supports departmental audits and information requests by gathering and organizing documentation. Leadership Team Coordination • Coordinates meetings and activities across the HR Leadership Team., • Supports planning sessions, leadership meetings, and strategic HR initiatives., • Tracks deliverables and follow-up items for HR leadership meetings., • Facilitates communication and information sharing among HR functions including Talent Acquisition, HR Business Partners, Learning & Development, and HR Operations., • Assists with special projects and cross-functional initiatives as assigned. Employee Engagement & Events • Assists in planning and coordinating employee engagement activities, leadership events, and departmental functions., • Coordinates logistics for town halls, meetings, recognition events, team celebrations, and employee programs., • Manages vendor relationships related to event planning and catering., • Supports HR-sponsored initiatives by coordinating invitations, attendee tracking, materials, and event communications., • Assists with the set-up and execution of special projects and company events as necessary. Records Management & Confidential Administration • Maintains highly confidential employee, organizational, and executive information., • Maintains personnel files and ensures documentation is properly stored and organized., • Supports document imaging, records retention, and file management processes., • Assists with compliance-related documentation and audit preparation., • Ensures sensitive correspondence and records are handled in accordance with company policies and confidentiality requirements. Qualifications Education & Experience • Bachelor's degree in Business Administration, Human Resources, or related field required., • 2-3+ years of executive administrative, Human Resources, or senior-level support experience., • Experience supporting executive leaders and managing complex calendars required., • Exceptional organizational skills and attention to detail., • Demonstrated ability to manage multiple priorities in a fast-paced environment., • Strong judgment and discretion when handling confidential information., • Excellent verbal and written communication skills., • Strong relationship-building and interpersonal skills with the ability to interact effectively with executives and employees at all levels., • Advanced proficiency with Microsoft Products: Outlook, Word, Excel, PowerPoint, and Teams; knowledge of Visio is a strong preference., • Ability to anticipate needs, solve problems proactively, and operate with minimal supervision. Core Competencies • Executive Presence, • Confidentiality & Trust, • Organization & Planning, • Communication & Collaboration, • Attention to Detail, • Customer Service Orientation, • Adaptability & Professionalism Columbia Bank offers the following benefits: • Medical, Dental, Vision and Rx which are contributory., • Bonus programs., • Employee Stock Option Program (ESOP)., • Life Insurance, Long Term Disability and Accidental Death and Dismemberment (LTD&AD&D)., • Paid Time Off (PTO) which includes Personal and Vacation Time., • Paid Sick Time., • Bank Holidays., • Employees may participate in the 401k program Schedule: This position is based at Columbia Bank's headquarters in Fair Lawn, NJ and requires regular on-site attendance.

Perform daily bookkeeping tasks including data entry, journal entries, and double-entry bookkeeping to ensure precise financial records.Manage accounts payable and accounts receivable processes, including invoice processing, payment scheduling, and collections.Reconcile general ledger accounts and b

Who we are looking forResponsible for managing market data financial operations, including invoice reconciliation, spend reporting, financial governance, and process improvement initiatives. Manages and maintains supplier, contract, and financial data within Optimize Spend (FITS) to ensure accuracy and data integrity. Ensures market data expenses are accurately validated against contractual commitments, invoices are processed in a timely manner, and reporting obligations are completed accurately. Partners with Procurement, Finance, Account Management, vendors, and business stakeholders to support operational excellence and financial transparency. What you will be responsible forMaintain supplier, contract, and market data inventory records within Optimize Spend (FITS) to ensure data accuracy and completeness. Perform data quality reviews of Optimize Spend (FITS) records, identifying and resolving missing, inaccurate or outdated information. Generate and analyze reports from Optimize Spend (FITS) to support spend reporting. Identify opportunities to improve Optimize Spend (FITS) processes, reporting capabilities, and data management practices through automation and standardization. Manage the end-to-end invoice reconciliation process, ensuring vendor invoices are validated against contractual terms and supporting documentation. Maintain ownership of assigned billing accounts and drive timely completion of reconciliation activities. Prepare and review invoice walks and reconciliation packages for approval and payment processing. Track and support Financial Case governance activities, ensuring savings and avoidance initiatives are appropriately documented. Collaborate with Sourcing, Account Management, vendors and business partners to resolve invoice and contract issues. Identify opportunities for process improvements and automation to increase efficiency and reduce manual effort. Assist with project work, including remediation efforts, operational initiatives, and special assignments. Maintain strong relationships with internal stakeholders and external vendors. What we value These skills will help you succeed in this roleProficient in Optimize Spend (FITS) Ability to build strong relationships with businesses, procurement, and vendors Strong communication skills both verbal and written Strong analytical skills and comfort with data manipulation, financial modeling, reconciliation Strong MS Office skills – Excel, Access, Powerpoint, Word Project management experience Market Data product knowledge and experience preferred Strong Attention to Detail and Organizational Skills Education & Preferred QualificationsBachelor's degree in Finance, Accounting, Business Administration, Economics, Information Systems, or a related field required.5+ years of experience in Market Data, Procurement, Vendor Management, Financial Operations, Sourcing, Finance, or a related discipline within the financial services industry.Experience managing market data vendor invoices, contract reconciliation, spend reporting, financial governance, and operational controls.Hands-on experience with Optimize Spend (FITS) or similar market data inventory, expense management, or procurement platforms.Demonstrated ability to analyze large datasets, perform reconciliations, identify discrepancies, and provide actionable insights.Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data analysis, and reporting. Experience with Access, PowerPoint, Power BI, Tableau, or other reporting tools is preferred.Proven ability to drive process improvements, automation initiatives, and operational efficiency programs.Strong project management and organizational skills, with the ability to manage multiple priorities and deliver results in a deadline-driven environment.Excellent verbal and written communication skills, with the ability to effectively present information to senior management and business stakeholders.Strong attention to detail and a commitment to data accuracy, financial controls, and governance standards, while demonstrating a proactive, self-motivated approach and the ability to work independently and collaborate effectively across global teams.Experience within a global financial institution and/or market data procurement organization is strongly preferred.Preferred understanding of market data products, licensing models, exchange fees, and vendor billing practices, along with knowledge of financial markets, investment products, trading platforms, and market data consumption practices.Salary Range: $80,000 - $140,000 AnnualThe range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.For a full overview, visit .About State StreetAcross the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.Discover more information on jobs at StateStreet.com/careersRead our CEO StatementJob Application Disclosure:It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.SummaryLocation: Clifton, New Jersey; Princeton, New Jersey; Stamford, Connecticut; BOSTON; Berwyn, Pennsylvania; Quincy, MassachusettsType: Full time

Responsible for managing market data financial operations, including invoice reconciliation, spend reporting, financial governance, and process improvement initiatives. Manages and maintains supplier, contract, and financial data within Optimize Spend (FITS) to ensure accuracy and data integrity. Ensures market data expenses are accurately validated against contractual commitments, invoices are processed in a timely manner, and reporting obligations are completed accurately. Partners with Procurement, Finance, Account Management, vendors, and business stakeholders to support operational excellence and financial transparency. What you will be responsible for • Maintain supplier, contract, and market data inventory records within Optimize Spend (FITS) to ensure data accuracy and completeness., • Perform data quality reviews of Optimize Spend (FITS) records, identifying and resolving missing, inaccurate or outdated information., • Generate and analyze reports from Optimize Spend (FITS) to support spend reporting., • Identify opportunities to improve Optimize Spend (FITS) processes, reporting capabilities, and data management practices through automation and standardization., • Manage the end-to-end invoice reconciliation process, ensuring vendor invoices are validated against contractual terms and supporting documentation., • Maintain ownership of assigned billing accounts and drive timely completion of reconciliation activities., • Prepare and review invoice walks and reconciliation packages for approval and payment processing., • Track and support Financial Case governance activities, ensuring savings and avoidance initiatives are appropriately documented., • Collaborate with Sourcing, Account Management, vendors and business partners to resolve invoice and contract issues., • Identify opportunities for process improvements and automation to increase efficiency and reduce manual effort., • Assist with project work, including remediation efforts, operational initiatives, and special assignments., • Maintain strong relationships with internal stakeholders and external vendors. What we value These skills will help you succeed in this role • Proficient in Optimize Spend (FITS), • Ability to build strong relationships with businesses, procurement, and vendors, • Strong communication skills both verbal and written, • Strong analytical skills and comfort with data manipulation, financial modeling, reconciliation, • Strong MS Office skills Excel, Access, Powerpoint, Word, • Project management experience, • Market Data product knowledge and experience preferred, • Strong Attention to Detail and Organizational Skills Education & Preferred Qualifications • Bachelor's degree in Finance, Accounting, Business Administration, Economics, Information Systems, or a related field required., • 5+ years of experience in Market Data, Procurement, Vendor Management, Financial Operations, Sourcing, Finance, or a related discipline within the financial services industry., • Experience managing market data vendor invoices, contract reconciliation, spend reporting, financial governance, and operational controls., • Hands-on experience with Optimize Spend (FITS) or similar market data inventory, expense management, or procurement platforms., • Demonstrated ability to analyze large datasets, perform reconciliations, identify discrepancies, and provide actionable insights., • Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data analysis, and reporting. Experience with Access, PowerPoint, Power BI, Tableau, or other reporting tools is preferred., • Proven ability to drive process improvements, automation initiatives, and operational efficiency programs., • Strong project management and organizational skills, with the ability to manage multiple priorities and deliver results in a deadline-driven environment., • Excellent verbal and written communication skills, with the ability to effectively present information to senior management and business stakeholders., • Strong attention to detail and a commitment to data accuracy, financial controls, and governance standards, while demonstrating a proactive, self-motivated approach and the ability to work independently and collaborate effectively across global teams., • Experience within a global financial institution and/or market data procurement organization is strongly preferred., • Preferred understanding of market data products, licensing models, exchange fees, and vendor billing practices, along with knowledge of financial markets, investment products, trading platforms, and market data consumption practices. Salary Range: $80,000 - $140,000 Annual The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ. Employees are eligible to participate in State Street's comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.

Job Description FULL CHARGE BOOKKEEPER / OFFICE MANAGER JOB DESCRIPTION The Holder Group, located in Parsippany, New Jersey, is growing, and we are looking to add an experienced Full Charge Bookkeeper / Office Manager to our staff. This role is essential to the day-to-day operation of our company, which operates with a team of approximately 8 employees. The successful candidate will be responsible for maintaining the company’s day-to-day financial records, overseeing incoming and outgoing payments, processing and preparing invoices and statements, and managing a variety of important office administration functions. The position requires a highly organized, detail-oriented and dependable individual who can independently manage multiple responsibilities while maintaining company policies and procedures. Personable and professional conduct is essential for this position. The successful candidate will be goal- and project-oriented, possess strong problem-solving skills, and demonstrate the ability to work independently while communicating effectively with company leadership and employees. We will provide comprehensive training for the Full Charge Bookkeeper responsibilities. Our company utilizes a construction-focused project management and accounting system, and the successful candidate will receive instruction from two experienced team members. This position features a hybrid work arrangement, with three days spent in the office and two days working remotely from a home office. RESPONSIBILITIES Full Charge Bookkeeper – 80% • Accounts Receivable: Prepare invoices/requisitions, lien waivers, invoice journal reconciliations and monthly statements; request and follow up on ST-8 forms; obtain project Certificates of Insurance., • Accounts Payable: Process vendor invoices, calculate general conditions costs, produce payable reports, prepare documentation for ACH payments, research vendor statements, monitor subcontractor insurance and obtain lien waivers., • Project Cost Accounting: Maintain project costing, budget reports and project close-out reconciliations; process owner and subcontractor change orders; issue purchase orders and invoice rejection notices; track and calculate change order profitability., • General Ledger: Reconcile the general ledger, post journal entries and complete monthly bank reconciliations., • Month-End Close Activities: Independently manage and execute all month-end close activities, including journal entries, account reconciliations and financial statement preparation., • Corporate Credit Card: Review and reconcile the monthly corporate AMEX statement., • Payroll Administration: Collect and review employee timesheets and track job-related labor for payroll and project costing., • External Accounting Coordination: Interface with the company’s external accountant and provide requested financial information and documentation., • Miscellaneous Accounting: Perform additional accounting and financial duties as required. Office Administration – 20% • Employee Healthcare Benefits: Manage the annual renewal process for employee healthcare insurance, including obtaining renewal information, coordinating with insurance representatives and assisting employees with benefit-related questions and documentation., • Insurance Administration: Coordinate annual renewals and ongoing administration of the company’s Commercial General Liability and Umbrella insurance policies, including gathering information, communicating with insurance brokers and maintaining required documentation., • New Hire Onboarding: Coordinate administrative onboarding for new employees, including preparation and collection of tax forms, employment documentation, government-required forms and other new hire paperwork., • Employee Records: Maintain organized and up-to-date employee records, including required forms, insurance documentation and other personnel-related records., • Office Supplies and Equipment: Monitor office supply inventory and place orders as needed to ensure the office is properly stocked and operational., • Vendor Coordination: Communicate with office vendors and service providers as needed and assist with coordinating routine office services., • Office Administration: Assist with the day-to-day administration and organization of the office, including maintaining records, coordinating company documents and supporting company leadership with administrative needs., • Company Compliance: Assist with maintaining required company licenses, registrations, insurance certificates and other corporate documentation., • Miscellaneous Administrative Tasks: Perform other administrative and office management responsibilities as required. MINIMUM REQUIREMENTS • Bachelor’s Degree preferred but not required., • Construction industry experience preferred but not required., • Minimum 5 years of accounting or related experience., • Office management or administrative experience preferred., • Proficiency in Microsoft Office Suite, including Word, Excel and Outlook., • Strong organizational and administrative skills., • Effective problem-solving skills and the ability to address complex issues independently., • Strong analytical, time management and multi-tasking skills., • Strong interpersonal, written and verbal communication skills., • High level of accuracy and attention to detail., • Self-starter who demonstrates a positive attitude, professionalism and integrity in all business relationships., • Ability to maintain confidential employee, financial and company information., • Experience with a construction-oriented accounting package preferred; training will be provided. BENEFITS · Competitive base salary plus performance-based bonus structure. · Hybrid work schedule with flexibility for client meetings and networking events. · 100% employer-paid health insurance · Additional benefits include 401(k), dental, and vision insurance. · Paid time off and flexible work hours. · Professional development opportunities, continuing education, and memberships in industry organizations. IN-OFFICE BENEFITS · Modern coworking office space with a comfortable, welcoming lobby and a variety of workstations. · Cafeteria – Convenient access to fresh meals and snacks without leaving the office. · Gym – Promotes wellness and work‐life balance with on‐site fitness options. · Ample Parking – Hassle‐free commuting with plenty of available spaces for employees and visitors. COMPENSATION • Compensation is in the $75,000 to $90,000 range, commensurate with experience.\nCompany Description ABOUT THE HOLDER GROUP The Holder Group is a commercial general contracting and construction management firm established in 1986. Our core expertise lies in interior fit-up projects across a wide range of sectors, including industrial, manufacturing, healthcare, corporate office, and retail environments. While our primary service areas span northern, central, and western New Jersey, our portfolio also includes successful projects in Massachusetts, Georgia, Pennsylvania, and New York State. In addition to our fit-up specialization, we deliver comprehensive exterior services such as building façade renovations, roof repair and replacement, parking lot restoration including mill and pave operations, general site improvements, and landscaping. ABOUT THE HOLDER GROUP\nThe Holder Group is a commercial general contracting and construction management firm established in 1986. Our core expertise lies in interior fit-up projects across a wide range of sectors, including industrial, manufacturing, healthcare, corporate office, and retail environments. While our primary service areas span northern, central, and western New Jersey, our portfolio also includes successful projects in Massachusetts, Georgia, Pennsylvania, and New York State.\n\nIn addition to our fit-up specialization, we deliver comprehensive exterior services such as building façade renovations, roof repair and replacement, parking lot restoration including mill and pave operations, general site improvements, and landscaping.

We are seeking a Quality Assurance Administrative Assistant who will be responsible for supporting our quality assurance team onsite in our Parsippany, NJ office.The right candidate will have some experience with regulatory processes, possess strong interpersonal skills, be very detail oriented, org

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client.This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple pr

Details for the position are as follows:.This project consists of scanning documents into E-files, packing and cataloging files in boxes to be shipped office site.Look up data in Excel Spreadsheets (sort, find etc.Efiles if needed, packing and cataloging files in boxes to be reatined if necessary.Wi

Duration: 03 Months Contract with Possible Extension.This project consists of scanning documents into E-files, packing and cataloging files in boxes to be shipped to office site.Computer skills need and the ability to move around in a file room a lot of standing and moving around.This project consis

Data entry - Vendor/Inventory invoices.

Verify appropriate approvals and coding before processing invoices for payment. The Accounts Payable Specialist will be responsible for processing vendor invoices, maintaining accurate accounts payable records, reconciling vendor accounts, and working with other members of the team to ensure that ve

This project consist of scanning documents in to Efiles, packing and cataloguing files in boxes to be shipped office site.Computer skills need and the ability move around in a file room a lot of standing and moving around.This project consist of attention to details, physically going to files, sorti

This position is primarily responsible for the accurate and timely processing of invoices, disbursements, and expense reports utilizing the corporate ERP system, while ensuring the integrity of financial records. Review, verify, and process a high volume of vendor invoices accurately and timely. Mat

Duration: 5 Months Contract with Possible Extension.You will act as the center of control, and people will rely on your support and skills to keep things running smoothly as you manage budgets, expenses, supply orders, phone calls, and emails.Provide administrative support, execute daily activities,

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client.This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple pr

Previous experience in administrative support, sales support, customer service, or order processing.

Atrium is seeking on behalf of our client an.Clearcom Wireless Services, LLC, a growing telecommunications contracting company specializing in the installation, expansion, and maintenance of wireless communications infrastructure, is seeking an organized, detail-oriented Administrative Assistant to

Maintain low levels of invoice processing errors and duplicate payments. Verify appropriate approvals and coding before processing invoices for payment. The Accounts Payable Specialist will be responsible for processing vendor invoices, maintaining accurate accounts payable records, reconciling vend

Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.We are seeking a personable, highly organized, and compassionate.Front Desk Receptionist / Administrative Assistant.This individual will serve as the first point of contact for

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client.This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple pr

Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.We are seeking a personable, highly organized, and compassionate.Front Desk Receptionist / Administrative Assistant.This individual will serve as the first point of contact for

The AP/AR Specialist will be responsible for processing invoices and payments, maintaining vendor and customer records, assisting with tax and reporting requirements, and supporting accurate and timely financial operations. Knowledge of invoice processing, vendor management, and basic accounting pri

The Accounts Payable Specialist will be responsible for processing vendor invoices, maintaining accurate accounts payable records, reconciling vendor accounts, and working with other members of the team to ensure that vendors are paid accurately and on time. Verify appropriate approvals and coding b

Details for the position are as follows:.This project consists of scanning documents into E-files, packing and cataloging files in boxes to be shipped office site.Look up data in Excel Spreadsheets (sort, find etc.Efiles if needed, packing and cataloging files in boxes to be reatined if necessary.Wi