Trabajos invoice processing en Levittown, New YorkCrear alertas

Job Title: Administrative Assistant Location: Melville, NY Industry: Laboratory Testing & Regulatory Compliance Services Pay: $20–22/hour Job Type: Contract (3 Months) Schedule: Monday - Friday, 8:00 AM – 5:30 PM Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client Addison Group is partnering with a leading provider of laboratory testing, regulatory consulting, certification, and audit services supporting regulated industries across North America. The organization serves the food and beverage, dietary supplement, cosmetics, OTC products, cannabis, and tobacco industries through a network of accredited laboratories and compliance experts. Job Description Our client is seeking an onsite Temporary Administrative Assistant to support daily office operations and assist with invoice reconciliation projects. This role will play a key part in maintaining organized administrative processes while providing general office support. The ideal candidate will possess strong Excel skills, excellent communication abilities, and a proactive approach to handling multiple responsibilities. Key Responsibilities • Reconcile and process invoices accurately and efficiently, • Assist with administrative and clerical functions to support office operations, • Manage email correspondence and communicate professionally with internal teams, • Maintain organized records, files, and documentation, • Perform data entry and update internal systems as needed, • Support special projects and departmental initiatives, • Assist with scheduling, reporting, and general office tasks, • Ensure accuracy and attention to detail in all administrative activities, • Collaborate with team members to support project completion and operational goals, • Provide additional administrative support as assigned Qualifications Experience: • 1+ years of administrative, office support, accounting support, or related experience preferred, • Experience with invoice processing or invoice reconciliation is highly preferred Technical Skills: • Proficiency in Microsoft Excel, • Strong computer skills, including email and Microsoft Office applications, • Ability to learn and navigate internal systems quickly Soft Skills: • Excellent organizational and time-management skills, • Strong attention to detail and accuracy, • Effective written and verbal communication skills, • Ability to manage multiple priorities in a fast-paced environment, • Dependable, professional, and self-motivated Education: • High school diploma or equivalent required, • Additional administrative or business-related training is a plus Additional Details • Temporary assignment expected to last approximately 3 months, depending on project completion, • Immediate start preferred Perks • Opportunity to gain experience with a well-established organization, • Collaborative and professional office environment, • Valuable exposure to administrative operations and financial processes, • Benefits eligible through Addison Group Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Accounting / Billing Specialist (Law Firm) – Uniondale, New York Founded over 100 years ago, we are a full-service law firm that clients trust to deliver top-tier, cost-effective legal services. Today we have 180 attorneys in eight offices across the east coast. What we Offer: • Base salary: $60k-$70k, • Full benefits: Medical, Dental, Vision, • 401k and generous firm match, • Generous PTO policy, • Life Insurance Coverage, • HSA / FSA Job duties: Work in-office in Uniondale. In this role, you will support the firm’s billing operations by ensuring timely, accurate, and compliant invoice processing. Required: • Recent accounting and/or billing experience at a law firm You should know some of the following: • Billing processes, • Invoice formatting, • Timekeeper allocations, • Paperless billing workflows, • Electronic billing platforms, • Client/matter setup, • Time entry troubleshooting

Are you looking to Optimize your life? Start your exciting path to a rewarding career today! We are Optimum, a leader in the fast-paced world of connectivity, and we're seeking driven and enthusiastic professionals to join our team, empower lives, fuel businesses, and drive innovation. Connectivity is now longer a luxury, but a necessity. A career at Optimum means you'll be enabling progress and enhancing lives by providing reliable, high-speed connectivity solutions that keep the world connected. Our successes, now and in the future, are powered by our amazing product, a commitment to our people and culture, and the connections we make in our communities. If you are resourceful, collaborative, and passionate about delivering consistent excellence, Optimum is for you! The basic function of this position is to coordinate the varying means of invoice receipt and process via direct input to Oracle or via an automated method. This position may also be responsible for various Vendor Management or Disbursement functions such as update/maintenance of the vendor master file, invoice reconciliation, vendor inquiries, and processing of payments. • Review and process supplier invoices on a timely and accurate basis., • Overall coordination and processing of all invoices, including specialized procedures for select vendors/types., • Review applicable invoices for 3-way match to Purchase Orders and communicate with appropriate parties to resolve discrepancies., • Communicate with vendors and internal contacts to ensure vendor master file is accurate and up to date., • Perform due diligence research related to vendor database via public record websites., • Reconcile daily processing to ensure invoices are ready for payment., • Coordinate and release payments via ACH or live check., • Assist with maintaining the Payables database., • Enforce company policies and procedures and uphold confidentiality standards., • Analyze data from ad hoc reports as it pertains to the goals and objectives of the Accounts Payable department., • Maintain record retention to ensure compliance with Federal and Company requirements., • Provide training and support to area staff members., • Develop and manage on-going working relationships with vendors and all Optimum employees to maximize the efficiency of the department., • Suggest and assist in the implementation of departmental operational improvements., • Provide managerial support and assist with all departmental responsibilities and functions to ensure the continuous flow of daily work. Supervisory Relationships Supervised by: Manager, Accounts Payable Supervises: N/A Skills • Ability to establish relationships within all levels of the company and outside suppliers, • Ability to reprioritize key responsibilities and follow-up, • Ability to make decision with minimal supervisory assistance, • Ability to support all departmental functions, • Ability to lead by example and be able to present oneself as a role model to others Technical / Functional Competencies • Detail oriented, • Possess good organizational and analytical skills, • Ability to tdevelop and manage customer relationships, • Possess good verbal and written skills, • Understand proper business phone etiquette, • Knowledge of internet search engines, • 1-3 years Account Payable experience, • 1 year of business experience Key Experiences / Achievements • BA / BS a plus, • Computer skills required. Word and Excel, • Access and Oracle experience a plus, • Minimum 1 year of processing experience required At Optimum, every action and interaction we take part in, is driven by our three Guiding Principles: Do What's Right, Drive One Optimum, and Make It Happen. These aren't just words, they help us build trust, create real community, and embrace new ways of thinking. Our employees are empowered to do the right thing for our customers and co-workers and to recognize and reward these behaviors when we see them. It's all part of the bigger picture of "Be The Difference" where each employee knows they have the power to enact real change, share new ideas, and understand that learning never stops. If you have the drive to succeed and are ready to embark on a thrilling career, seize this opportunity today, and join our winning team. Together, we'll shape the future of connectivity. All job descriptions and required skills, qualifications and responsibilities for a particular position are subject to modification by the Company from time to time, in the Company's discretion based on business necessity. We are an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law. The Company collects personal information about its applicants for employment that may include personal identifiers, professional or employment related information, photos, education information and/or protected classifications under federal and state law. This information is collected for employment purposes, including identification, work authorization, FCRA-compliant background screening, human resource administration and compliance with federal, state and local law. Applicants for employment with The Company will never be asked to provide money (even if reimbursable) as part of the job application or hiring process. Please review our _for further details. Pay is competitive and based on a number of job-related factors, including skills and experience. The starting pay rate/range at time of hire for this position in [Enter State Manually] is [Manually enter Min] - [Manually enter Third Quartile] /year. For other locations, please inquire with your recruiter. The rates/ranges provided herein are the anticipated pay at the time of hire, and do not reflect future job opportunity. We appreciate your interest in this opportunity. Applicants must be authorized to work for ANY employer in the U.S. Please note that at this time, we do not provide visa sponsorship for employment.

Job Title: AP SpecialistJob Description.The AP Specialist plays a key role in the accounting department by handling full-cycle accounts payable activities, including data entry, invoice processing, account reconciliation, and maintaining accurate financial records.This position supports the broader

Accounts Payable - Administer full accounts payable cycle including invoice review, coding, data entry, payment processing, and file maintenance - Reconcile vendor statements and communicate with vendors - Prepare and issue special request checks - Perform stop payments and reissue checks. Position

Job DescriptionWe are looking for an experienced Accounts Receivable Manager to oversee receivables operations for a food and food processing organization in Amityville, New York. This role is responsible for maintaining accurate cash application, strengthening account reconciliation practices, and supporting timely collections activity. The ideal candidate brings strong analytical skills, sound judgment, and the ability to work across departments to resolve payment issues and improve account accuracy. Responsibilities: • Record incoming payments from multiple channels, including electronic payments, lockbox activity, and checks, with a high degree of accuracy and timeliness., • Match customer remittances to outstanding invoices, research variances, and resolve posting issues to keep accounts current., • Oversee deduction activity by reviewing chargebacks, shortages, and pricing-related variances, then coordinate follow-up for proper resolution., • Review customer discount claims to confirm they align with approved terms and apply them correctly within the receivables process., • Create and process credit adjustments related to returns, pricing updates, and billing corrections while maintaining clear documentation., • Maintain aging schedules and monitor past-due balances to support collection efforts and improve cash flow visibility., • Work closely with sales, customer service, and operations teams to address disputed invoices and eliminate barriers to payment., • Investigate unapplied cash items, determine the correct allocation, and ensure open items are cleared promptly., • Prepare recurring accounts receivable reports, reconciliations, and supporting analysis for month-end close and audit readiness., • Use Excel tools such as pivot tables and formulas to evaluate payment patterns, account activity, and deduction trends while ensuring compliance with company controls.• 3+ years of experience in accounts receivable, cash application, or commercial collections, including responsibility for account analysis and reconciliation., • Demonstrated knowledge of aging reports, billing processes, credit adjustments, and deduction management., • Strong proficiency in Microsoft Excel, including the ability to work with formulas, pivot tables, and data analysis tools., • Experience investigating payment discrepancies and resolving unapplied cash or invoice-related issues in a timely manner., • Ability to communicate professionally with customers and internal teams regarding account questions, disputes, and payment status., • Strong attention to detail and accuracy, with the ability to manage multiple priorities in a deadline-driven environment., • Familiarity with internal controls, audit support, and month-end accounts receivable reporting activities.

Job Description Legal Billing Specialist Location: Uniondale, NY, US About Cullen and Dykman LLP Cullen and Dykman LLP is a full‑service law firm that has been serving clients since 1850. Our professional staff plays a key role in the firm’s continued growth and success, and we are committed to fostering a collaborative and supportive work environment. We are seeking a full‑time Legal Billing Specialist to join our high‑volume Billing Department in our Uniondale office. What You’ll Do In this role, you will support the firm’s billing operations by ensuring timely, accurate, and compliant invoice processing for a large portfolio of insurance defense matters. Key Responsibilities: • Process monthly and quarterly client billing invoices., • Review client billing instructions to ensure full compliance with guidelines., • Research and resolve billing issues; collaborate with partners, assistants, and billing staff to ensure accuracy and completeness., • Submit and monitor e‑billed invoices; resolve discrepancies and rejected invoices promptly., • Track delayed payments and follow up as needed. What You’ll Bring • Bachelor’s degree in Business, Accounting, or Finance preferred., • 2+ years of relevant billing experience, required, • Experience with legal billing systems and time & billing software is a plus., • Knowledge of standard billing processes, including invoice formatting, timekeeper allocations, and paperless billing workflows., • Experience with electronic billing platforms, including client/matter setup and time entry troubleshooting., • Basic proficiency in Microsoft Excel and Word., • Ability to work accurately and efficiently under time‑sensitive deadlines., • Prior experience in a law firm environment, highly preferred., • Strong communication skills and the ability to interact professionally with all levels of firm personnel and client contacts., • Willingness to work extended hours during billing deadlines. Compensation & Benefits We offer a competitive salary, an excellent benefits package, and a collaborative, friendly environment. Salary Range: We offer a competitive salary, an excellent benefits package and a collaborative, friendly environment. The salary range for this role is $55,000-$70,000. Actual salary will be commensurate with the candidate’s qualifications and relevant experience. Benefits include comprehensive healthcare, paid time off, retirement plans, and professional development opportunities. Equal Employment Opportunity Cullen and Dykman LLP provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Accounts Payable Specialist WHO WE’RE LOOKING FOR Spectrum Vision Partners (“SVP”) and OCLI Vision (“OCLI”) work together to provide world class eye care to our patients to improve lives. SVP, the management services team, supports OCLI vision, one of the largest multi-specialty ophthalmology networks in the U.S. Our unique model and collaborative culture differentiate us in the marketplace and in our service to our patients. We build our culture one hire at a time. We want to build a great team that helps us focus on delivering exceptional eye care: the kind of team people want to be a part of, and the kind of team we can’t live without.We want to learn more about you and the kind of team culture you can help us create. We’re interested in your relevant skills and what you can do. We’re even more interested in your positive attitude and flexible mindset! THE OPPORTUNITY AT HAND We're looking for passionate, detail oriented, and empathetic people to join our Accounts Payable team. OUR EXPECTATIONS OF YOU Coding invoices to proper general ledger accounts; ensuring proper authorization of all payables Processing special and weekly check runs; preparing accounts payable checks and remittance advice Setup new vendor accounts, including relevant W9 information Assists offices with filling out applicationsChecks and processes all vouchers for payment, prepares invoice deduction notices, negotiates late fees and balance adjustments as necessary Answers all vendor inquiries, analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted Prepares credit applications for new vendors Prints all accounts payable reports, creates and maintains all accounts payable files- including all leases binders Analytically review invoices for variances from historical data Prepares analysis of accounts, as requiredAssists with special project, such as new staff development, sales tax audit, and budget development/analysis, as requested WHO WE ARE Our globally recognized healthcare team is comprised of some of the top minds in ocular medicine. Our senior management team has a combined 200 years of eye industry experience collaborating with some of the most recognized practices in the nation. While our providers have the expertise to diagnose and treat complex ocular, oculoplastic, and retinal conditions, we’re also uniquely qualified to provide care for our patients from childhood though adulthood. We build relationships with our patients that last a lifetimeWith nearly 1,400 employees, we support over 50 clinic locations, five state-licensed ambulatory surgery centers, and over 110 surgeons, doctors, and other medical professionals. Our brands include OCLI Vision, Island Eye Surgi-center, New Vision Cataract Center, AIO, and others. At Spectrum Vision Partners we know that cultivating diversity and fostering an inclusive work environment is critical to our impact and success. We create an environment where no individual is advantaged or disadvantaged because of their background. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. With a commitment to maintaining a bias-free environment in which harassment is prohibited, we respect cultural diversity and comply with the laws of the places in which we operate. We expect our business partners, suppliers, clients, and all of our team members to uphold these commitments.

Job Description We are looking for an Accounts Payable Clerk to support day-to-day invoice and payment operations for a busy team in New Hyde Park, New York. This 3 month Contract position is ideal for someone who is organized, detail-focused, and comfortable managing high-volume accounts payable tasks with accuracy. The person in this role will help keep vendor payments on schedule, maintain clean financial records, and contribute to an efficient invoice workflow. Responsibilities: • Review incoming vendor invoices, verify supporting details, and assign accurate coding before entry into the payable system., • Process invoices in a timely manner while maintaining organized records through scanning and digital document management., • Prepare and support check run activities to ensure payments are issued correctly and according to schedule., • Reconcile invoice information against purchase documentation or internal approvals to resolve discrepancies before payment., • Enter accounts payable data into Sage Intacct and maintain accurate transaction records within the system., • Communicate with vendors and internal teams to address payment questions, missing documentation, or coding issues., • Monitor invoice status from receipt through payment and help ensure compliance with company procedures., • Assist with routine reporting and other administrative tasks related to the accounts payable function., • Experience working in accounts payable or a closely related accounting support role., • Practical knowledge of invoice coding, invoice entry, and end-to-end invoice processing., • Ability to assist with check runs and manage payment-related tasks with strong attention to detail., • Familiarity with Sage Intacct or similar accounting software used for accounts payable processing., • Comfortable scanning, organizing, and maintaining invoice documentation in digital filing systems., • Strong accuracy, time management, and organizational skills in a deadline-driven environment., • Ability to communicate clearly with vendors and internal stakeholders regarding payment and invoice matters.

Job Description Position Objective Assist the Director of Finance/Controller with all accounting functions, including accounts payable, payroll support, accounts receivable, and general bookkeeping activities, ensuring accuracy, compliance, and confidentiality within a home health care environment. Key Responsibilities & Duties Accounts Payable • Administer full accounts payable cycle including invoice review, coding, data entry, payment processing, and file maintenance, • Reconcile vendor statements and communicate with vendors, • Prepare and issue special request checks, • Perform stop payments and reissue checks Payroll & Related Functions • Assist in payroll processing and data entry, • Support weekly payroll activities including reimbursements, • Process garnishments and reconcile accounts, • Track timesheets and productivity Accounts Receivable & Billing Support • Monitor and research outstanding accounts, • Assist with re-billing and discrepancy resolution, • Perform CHHA electronic postings in billing systems General Accounting & Financial Support • Assist with general ledger entries and reconciliations, • Prepare financial analysis and spreadsheets, • Assist with tax reporting and filings, • Perform bank reconciliations, • Maintain financial records Additional Responsibilities • Maintain financial files and documentation, • Provide customer service to staff, • Ensure confidentiality and compliance, • Participate in QAPI initiatives, • Assist with special projects and additional tasks Qualifications • High school diploma or equivalent, • Minimum 3 years of bookkeeping or payroll experience, • Healthcare experience preferred, • Strong attention to detail and organization, • Proficiency in accounting systems and Excel Physical Demands • Primarily sedentary with computer use, • Ability to perform repetitive tasks, • Occasional light lifting (up to 10 lbs) Disclaimer Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Nothing contained in this Job Description is intended to nor does it create a contract of employment for any specific duration. Employment with Able Health Care Service is at-will.

Job DescriptionWe are looking for an experienced Accounts Payable Supervisor/Manager to lead daily payables operations in New York. This position oversees invoice processing, payment execution, and expense reporting while helping maintain accurate financial records and dependable vendor support. The ideal candidate brings strong AP knowledge, sound judgment, and the ability to guide processes with efficiency and attention to detail. Responsibilities: • Direct day-to-day accounts payable activities, ensuring invoices are reviewed, coded, and processed accurately within required timelines., • Supervise payment cycles by preparing check runs and coordinating ACH transactions to support timely vendor disbursements., • Review employee expense submissions for accuracy, policy compliance, and proper accounting treatment before approval., • Monitor the invoice workflow in bill.com and related systems to improve visibility, consistency, and processing efficiency., • Reconcile payable records, investigate discrepancies, and resolve vendor or internal inquiries promptly and thoroughly., • Establish and maintain internal controls that support accuracy, documentation quality, and compliance across AP operations., • Produce reporting on payment activity, outstanding liabilities, and process performance for management review., • Partner with finance and operational teams on accounts payable improvements, including updates to tools or workflows when needed.• 5+ years of experience in accounts payable, including prior responsibility for supervising or managing AP functions., • Demonstrated expertise in invoice coding, full-cycle accounts payable processing, and payment administration., • Hands-on experience managing check runs and ACH payments with a high degree of accuracy., • Familiarity with expense reporting processes and the ability to enforce company policies consistently., • Proficiency with bill.com or comparable accounts payable automation platforms., • Strong analytical, organizational, and problem-solving skills with close attention to detail., • Effective communication skills and the ability to work collaboratively across departments and with external vendors.

Job Description Accounting / Billing Specialist (Law Firm) – Uniondale, New York Founded over 100 years ago, we are a full-service law firm that clients trust to deliver top-tier, cost-effective legal services. Today we have 180 attorneys in eight offices across the east coast. What we Offer: · Base salary: $60k-$70k · Full benefits: Medical, Dental, Vision · 401k and generous firm match · Generous PTO policy · Life Insurance Coverage · HSA / FSA Job duties: Work in-office in Uniondale. In this role, you will support the firm’s billing operations by ensuring timely, accurate, and compliant invoice processing. Required: · Recent accounting and/or billing experience at a law firm You should know some of the following: · Billing processes · Invoice formatting · Timekeeper allocations · Paperless billing workflows · Electronic billing platforms · Client/matter setup · Time entry troubleshooting Company DescriptionOur firm has more than 200 attorneys and delivers customized, strategic solutions backed by industry knowledge and a strong understanding of our clients’ businesses. As a leading regional law firm, we operate from a network of offices strategically located throughout the East Coast. Our services include Insurance Defense, Labor & Employment, Intellectual Property, litigation plus transactional matters.Our firm has more than 200 attorneys and delivers customized, strategic solutions backed by industry knowledge and a strong understanding of our clients’ businesses. As a leading regional law firm, we operate from a network of offices strategically located throughout the East Coast. Our services include Insurance Defense, Labor & Employment, Intellectual Property, litigation plus transactional matters.

Job Description The Company: The Wealth Alliance is an SEC-registered investment advisory firm based in Melville, New York. WA was founded in 2019 and currently employs over 30 professionals, including Certified Financial Planners, public accountants, investment management analysts, and a top-tier team of service professionals. The Position: The Staff Accountant will support the organization’s accounting operations through month-end and year-end close processes, reconciliations, financial reporting support, and maintaining accurate financial records. This individual will play a key role in ensuring compliance, improving processes, and supporting the overall financial health of the organization. This is an in-person role based in Melville, NY. Responsibilities • Maintain and reconcile general ledger accounts, • Prepare and post journal entries for month-end and year-end close, • Perform bank, credit card, and balance sheet reconciliations, • Prepare accruals, prepaid expenses, fixed asset schedules, depreciation, and amortization entries, • Support accounts payable and accounts receivable activities, including invoice processing, payment tracking, and reconciliations, • Assist with monthly financial statements, management reporting, and variance analysis, • Maintain accurate financial records, schedules, and supporting documentation, • Support tax filings, audits, and requests from external advisors, • Ensure compliance with U.S. GAAP, company policies, and regulatory requirements, • Identify opportunities for process improvement, internal controls, automation, and system enhancements Qualifications Education & Experience • Bachelor’s degree in Accounting, Finance, or related field required, • CPA or CPA-eligible status preferred, • Approximately 2–3 years of progressive accounting experience, • Experience with month-end close, journal entries, reconciliations, and general ledger accounting, • Public accounting experience or relevant industry experience is a plus Skills & Competencies • Strong understanding of U.S. GAAP, • Experience with accounting software or ERP systems such as QuickBooks, NetSuite, SAP, or similar platforms, • Advanced Excel skills including pivot tables, XLOOKUP/VLOOKUP, and formulas, • Strong analytical, organizational, and problem-solving abilities, • Excellent written and verbal communication skills, • Ability to manage multiple deadlines and priorities in a fast-paced environment, • High attention to detail, accuracy, and follow-through, • Collaborative and proactive team player who exercises sound judgment and professionalism when handling confidential information Compensation & Benefits • $70,000-85,000 Salary, • 401(k) with company contributions, • Health, dental, and vision insurance, • Health savings account (HSA), • Life insurance, • Paid time off #INDM

Job Description Aftermarket Administrator Location: Syosset/Woodbury, NY Schedule: Full-time, onsite (5 days/week) Compensation: $50,000 Reports to: Operations Manager Position Overview The Aftermarket Administrator plays a critical role within the organization’s Aftermarket Service Operations, taking on a higher level of ownership than a traditional order processing function. This position is responsible for managing post-delivery vehicle-related matters, including claims, discrepancies, recalls, and vendor/manufacturer coordination. This role requires strong judgment, attention to detail, and the ability to effectively manage customer interactions while navigating complex service and operational workflows. Key Responsibilities • Serve as the primary point of contact for vehicle damage and discrepancy inquiries post-delivery, • Manage and resolve claims, including determining responsibility and coordinating repair estimates and invoicing, • Oversee the New Vehicle Delivery Reporting (NVDR) process, • Coordinate with manufacturers and vendors to facilitate claims resolution and parts procurement, • Administer recall processes, including tracking, reporting, and communication through internal systems and dashboards, • Order vehicle parts and manage associated quotes, payments, and vendor follow-up, • Review, process, and support invoice and payment activities for aftermarket services, • Provide responsive support via phone and email to customers, dealers, field offices, and manufacturer representatives, • Assist with warranty claim processing as needed, • Support internal teams with sales tracking inquiries and related operational requests, • Perform additional duties as assigned Qualifications • Prior experience in automotive, service operations, or a related administrative environment preferred, • Strong organizational skills with the ability to manage multiple priorities and shifting workloads, • Excellent communication skills, with the ability to interact professionally across departments and with external partners, • Detail-oriented with sound decision-making and problem-solving capabilities, • Proficiency in general office operations (documentation, data entry, tracking, etc.), • Bachelor’s degree preferred Performance Expectations Success in this role will be measured by: • Timely and accurate completion of assignments, • Thoroughness in handling claims, discrepancies, and documentation, • Ability to work independently while managing multiple workflows, • Consistent delivery of high-quality customer and internal support Additional Insight This position is ideal for someone looking to step beyond a transactional role and take on greater ownership within a fast-paced, operations-driven environment. The role offers exposure to manufacturer relations, claims management, and end-to-end service coordination—making it a strong foundation for growth within automotive operations. Company DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job Description At Precision Medicine, we're not just redefining healthcare — we're revolutionizing it. With a mission to empower the evolution of modern medicine, we're committed to delivering personalized, accessible, and efficient care. Join a dynamic team where your voice matters, your background is valued, and your contributions make a real impact on patient outcomes. We embrace diverse perspectives and foster an environment where innovation thrives. Position Summary We are seeking a detail-oriented Accounts Payable Specialist to manage vendor invoices, payment processing, account reconciliations, and related accounting support. This role is responsible for ensuring that all invoices are reviewed, coded, approved, and paid accurately and on time while maintaining strong vendor relationships and compliance with company policies. Key Responsibilities • Review, verify, and process vendor invoices in accordance with company procedures., • Match invoices to purchase orders, receiving documents, and approvals., • Code invoices to the appropriate general ledger accounts and cost centers., • Prepare and process payments, including ACH, checks, wire transfers, and credit card payments., • Reconcile vendor statements and resolve discrepancies in a timely manner., • Maintain accurate vendor records, including W-9 forms, payment terms, and contact information., • Respond to vendor inquiries and internal payment-related questions., • Assist with month-end close activities, including accruals and account reconciliations., • Monitor accounts payable aging and ensure timely payment of outstanding balances., • Support audit requests by providing invoice, payment, and vendor documentation., • Identify process improvements to increase accuracy and efficiency within accounts payable., • Ensure compliance with internal controls, company policies, and applicable regulations.Qualifications, • High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or a related field preferred., • 2+ years of accounts payable, bookkeeping, or accounting experience preferred., • Previous experience with Ramp bill pay and Ramp credit cards, Ramp purchasing experience a plus, • Strong attention to detail and accuracy., • Ability to manage deadlines and prioritize multiple tasks., • Excellent communication and problem-solving skills., • Proficiency with Microsoft Excel and general office software., • Ability to handle confidential information professionally. Job Type: Full-Time Hours: 9 AM - 5 PM Monday - Friday Salary: $70,000-$85,000 Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • On-the-job training, • Paid time off, • Vision insurance Why Join Us As part of Precision Medicine, you'll be at the heart of an exciting transformation in the telemedicine landscape. Together, we're pioneering solutions that bridge technology and compassionate care, improving health outcomes for all. We're committed to your growth, providing you with the resources and support you need to build a meaningful career while exploring your creativity. Ready to be a part of something groundbreaking? Join us as we move healthcare forward, one innovation at a time. Learn more at: https://mypcphealth.com Equal Opportunity Statement Precision Medicine is committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace, and throughout the markets we serve. Our associates, customers, and shareholders contribute unique and different perspectives as a result of these diverse attributes. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at talentacquisition@mypcphealth.com to request accommodation.

In this role, you will support the firm's billing operations by ensuring timely, accurate, and compliant invoice processing. Recent accounting and/or billing experience at a law firm. Accounting / Billing Specialist (Law Firm) Uniondale, New York.

Job Description We are looking for an Administrative Assistant to support a busy Property Management team in Farmingdale, New York. This contract opportunity with potential for a permanent role is well suited for someone who stays organized, communicates effectively, and manages a steady flow of administrative tasks with accuracy. In this role, you will help keep invoices, requisitions, repair requests, and related records current while working closely with Property Managers and internal support teams. The position offers a Monday through Friday schedule in a real estate and facilities management environment. Responsibilities: • Review incoming invoices each day, confirm that related work orders were issued and completed, and verify supporting documentation before processing., • Enter invoice details and related records into Yardi and internal tracking tools, ensuring information is accurate., • Process requisitions submitted by Property Managers by recording key information in the appropriate systems and maintaining organized documentation., • Create service tickets for appliance and building repair requests, route them to approved subcontractors, and monitor progress through completion., • Coordinate with Property Managers and support staff to follow up on outstanding repairs, materials orders, and open administrative items., • Maintain vendor insurance documentation by uploading and organizing records in company systems and providing backup support when needed., • Assist with ordering building materials and tracking related administrative details to support maintenance and property operations., • Provide general office and administrative support to the department, including data entry and communication with internal teams and vendors., • At least 2 years of administrative support experience in an office environment., • Strong organizational skills with the ability to manage multiple tasks and shifting priorities effectively., • Clear written and verbal communication skills for working with Property Managers, support staff, and vendors., • Proficiency with Microsoft Word and Excel, along with the ability to learn database and property management systems., • Accurate data entry skills and close attention to detail when reviewing invoices, requisitions, and supporting records., • Ability to work independently, take initiative, and follow through on assigned tasks., • Experience in property management or real estate is helpful but not required., • Comfortable working in a permanent Monday through Friday onsite role in Farmingdale, New York.

Job DescriptionAre you detail-oriented, organized, and eager to gain hands-on office experience? As an Administrative Assistant at Power-Flo Technologies, you’ll play a vital role in keeping our daily operations running smoothly. Your work will directly support our Accounts Receivable, Accounts Payable, Sales, and Operations teams—helping ensure accuracy, efficiency, and a positive experience for our customers, vendors, and visitors. Salary Range: $17 - $19/hour Full-time, on-site role. Monday - Friday. Benefits Package • Health insurance (medical, dental, vision), • PTO program and paid holidays, • 401K, • EAP, • ESOP (Employee Stock Ownership Plan), • Company provided life insurance (after 1 year of employment), • On-the-job training, • Opportunities for growth What You’ll Do Every Day You’ll be trusted with essential responsibilities that keep our business running, including: • Supporting AR, AP, and Sales teams with credit card processing, vendor setup, invoice retrieval, shipping documentation, and email management, • Entering and maintaining accurate data for warehouse and counter sales operations, • Greeting visitors and managing a multi-line phone system with professionalism and warmth, • Scanning, printing, filing, and organizing documents, • Sorting and distributing incoming mail, preparing outgoing mail, and tracking packages, • Making routine trips to the bank and post office using a company vehicle, • Managing the Accounts Payable inbox and related correspondence, • Assisting with additional administrative and office duties as needed Your attention to detail and reliability will help ensure smooth workflows across multiple departments. What You Bring You don’t need years of experience—what matters most is your mindset and willingness to learn. • Eagerness to gain hands-on office and administrative experience, • Ability to manage your time, prioritize tasks, and multitask effectively, • Strong written and verbal communication skills, • High attention to detail with solid organizational skills, • Basic math proficiency, • Working knowledge of Microsoft Word and Excel, • Comfort with computers and a willingness to learn new systems, • Valid, clean driver’s license for daily trips to the bank and post office using a company vehicle Physical Requirements: • Ability to sit for prolonged periods of time (with accommodations upon request), • Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time (with accommodations upon request) Power-Flo Technologies is the premiere provider of supplies, services, and solutions to the electrical, industrial, mechanical, and automation industries. Learn more about us here: https://www.powerflotechnologies.com/ Follow us on LinkedIn: https://www.linkedin.com/company/power-flo-technologies About Us We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa currently. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

PromptCare is seeking an Administrative Assistant to join our team in the Respiratory department.The ideal candidate will be responsible for providing administrative support to the Respiratory team and other departments with multiple responsibilities throughout the day ensuring the smooth running of

Multi-state commercial insurance carrier is seeking a qualified Administrative Assistant for a position based in their Long Beach, NY office.This is an entry-level position which will support the Claims Operations Team as well as the Claims Examiners.The ideal applicant will be a motivated individua

Immediate Need For Administrative Assistant.Wistron Corporation services firm has a need for an experienced Administrative Assistant to support its busy midtown office.The ideal candidate is polished, enthusiastic, poised and capable of juggling multiple tasks in a fast paced environment.Receive and

Work-From-Home Data Entry Research Panelist.Join Our Team as a Work-From-Home Data Entry Research Panelist! Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative a

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Opengate is an innovative forward-thinking non-profit organization looking to provide extraordinary individuals support with the highest possible quality of life.We are seeking dedicated and compassionate Medical File Clerk, who will play a critical role in making a positive impact on the lives of t

Assist with Accounts Payable and Accounts Receivable processing. Review, match, and enter invoices with accuracy. Support payment processing and follow-up on outstanding items.

Proficient in using personal computers and software applications such as word processing, spreadsheets, and databases.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to:.Typing various correspondence, reports, articles.Greeting and directing visitors.Answering telephones, taking messages, direc

Process check requests, prepare and process invoices and expense reimbursements.

Assists with processing of workload and revisions to workload as needed.

The Payroll Administrative Assistant plays a critical role in ensuring accurate and timely processing of payroll for construction industry employees across various projects in the United States. Minimum of 2 years experience in payroll processing or administrative support, preferably within the cons

Provides administrative support to program staff under the supervision of program management.Assists with tasks to ensure the program runs efficiently.High School Diploma or equivalent.College, business or secretarial school training preferred.At least one year of experience and knowledge with Micro

File Clerk/General Administrative Assistant.Falcon Rappaport & Berkman, LLP is a rapidly growing, multi-practice firm.We are currently seeking a full-time file clerk/general administrative assistant for our Rockville Centre office to assist in the day to day organization and administration of the of

Hicksville NY MDO - Hicksville, NY 11801.Hourly Position Type Full Time Education Level NY Travel Percentage Onsite Category Admin - Clerical.Temco Logistics is seeking a motivated and customer-focused Office Clerk to join our dynamic team.In this role, you will be the first point of contact for cus

Research invoice and payment history to resolve discrepancies.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Keep and maintain neat files for all: proposals, contracts, payments, events details and invoices. Advanced computer skills including word processing, spreadsheets, desktop publishing and brand property Management Systems.